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Vision: To be the Austin area’s leader, advocate, and visionary source of quality and progress towards excellence

Mission: To sustain and contribute our resources to the membership and community by promoting and providing professional learning, mentoring, networking and supporting quality efforts.

To seek supporters and achievers of quality endeavors and recognize their accomplishments.

To demonstrate our beliefs, we practice what we preach through internal quality initiatives aimed at continual improvement.

Attendance2016 01/11 02/08 03/07 04/11 05/09 08/08 09/12 10/10 11/07 12/03

Section Chair Jim Johnstone X X X XVice Chair Trilochan Das XTreasurer Pete Courtois X X X X XSecretary/Placement Megan Oertel X X X X XAudit Tony PerezArrangements David Estes X *Certification Mike Harkins X X X XChief Proctor Andrew DavidsonCommunity Good Works Curtis Ford X *Education Norma Antunano * X *Examining Chair Forrest BreyfogleHistorian Francisco RussiInternet Liaison A.J. Scotka X X X X XMembership David WightMembership Maria Vinhias X XNewsletter Kevin ByckovskiNominations Eva Esparza X X X XPAR/Vice Chair Todd Minnick X X X XProgram Ileana Isern-Flecha * * X XPublicity/Past Chair Cindi Manning X X *Recertification Rob White *VOC Scott Berman X X X X X

X In Person* By Telephone

Additional Attendees (this meeting): NoneMeeting Location: 720 Brazos St., Austin, TX 78701

EXECUTIVE BOARD MEETING MINUTES

ASQ Section 1414, Austin, Texas

May 9, 2016

Published May 20, 2016

Open and New Action items per this board meeting:

Item

Date Assign

edOwner Description Due

Date Status

67 Dec 5 Ileana, Norma 2016 Calendar of events Jan 11 Complete

69 Dec 5 Ileana, Pete, JimCost sharing rules for joint meetings to David Estes (APICS meetings). How to allocate costs. (Appendix F)

May 11

Written proposal has been drafted but needs to be presented and voted by the committee.

73 Dec 5 Chairs and officersWho are potential officers for next year and what job will you accept next year. Give to Eva.

July 1 Just send her an email

80 Jan 11 David E.

Needs a host company for May, Aug, Sept, and Oct meetings – Trilo connected him to Karylo at Novati Technologies

April 18Todd mentions that Luminix probably would be willing to do it again.

83 Mar 7 PeteProvide the PayPal details to the process document for event planning. April 11 Complete

84 Mar 7 Pete, FranciscoGet closing statement from old PayPal account to Headquarters May 11 Complete

85 Apr 11 IleanaSend event info for May meeting to Todd for posting on the website. Apr 18 Complete

86 Apr 11 Aj

Todd will send to Megan or the team the list of who does what. Megan will include in the minutes

May 1 Complete

87 Apr 11 JimNeed to purchase, and create signage to be used at each event. June 1

88 Apr 11 EvaNeed to finish the event swim lane chart or whatever document. May 11 Complete

89 Apr 11 Cindi (with Mike) Publicize the certification courses. July 1

90 May 9 AJ Add Membership committee to the website June 1

91 May 9 JimWill decide and communicate the date for the July executive committee meeting June 1

1. Meeting started at 6:20 PM Monday, May 9, 2016. Quorum was present.

2. Minutes from April Planning Meeting were moved to be approved as corrected (Pete will supply changes) by Mike. Seconded by Scott and voted by all. Therefore approved.

3. Ileana reviewed the Fall events that are lined up including the Applied Materials tour in November. Todd mentioned the December event is a dinner and an awards ceremony. Ileana wants direction on when we

2016 Action Items

want to do the tour. Ileana will populate the events calendar with the speakers as she is confident that they are lined up. Ileana will contact Ronnie tomorrow about the tour.

4. AJ makes a motion that we buy at least 2 distinct sturdy real estate type signs. Scott seconds the motion. Jim reviewed the quote for the signs. Cindi asked if these signs are to be reused or are we to get new ones each meeting. Jim responded that the idea is to reuse the signs. Pete mentioned that many places we have meetings don’t have grass. Motion to spend up to $220 on the sign. All in favor. Motion carries.

5. Eva will send out the swim lane chart. We will all provide her with feedback and review and update at the next meeting. If all goes well we will vote at the next meeting.

6. Bharat Matta is our new newsletter writer. Welcome.

7. Jim reviewed the Cost sharing policy. Pete made the motion to accept the document as amended by Megan. Ileana seconded. Discussion, have we done this without the document? Cindi agreed that it is beneficial to have it written out. What were the rough spots? We kept getting asked how we were going to split this. There were many emails back and forth in the past. This identifies the records needed and helps walk through the process. All in favor. Motion carries. Should this be saved as a pdf for the last page? Yes. Pete will be the owner.

8. Jim reviewed the new volunteers. Bharat and Surendra Patel. Maria has three volunteers. Cindi would like to learn more about Surendra’s interests. She may be able to use his time. Jim will follow up and make connections. Mike has another name of a volunteer. He would like to volunteer but is not a member.

9. Do we have to have a meeting in August? Last year, September we announced the slate of officers, October we voted and turned it in for the following year. Nobody wants to have a meeting in June. We will have a board meeting in July and a social event. Date TBD. We are definitely having a board meeting in August. Presume it will be August 8th.

10. Do we need to have a meeting in June, July and August? Maria talked about the Round Rock Express in June, July and August. Also having a mixer at the park. Dates June 25th or 26th 7:00 games. July 16th, 30th or 31st. Aug 20th or 21st. Jim recommends a Friday for the fireworks. July 15th or 29th have fireworks. Cindi votes for 29th as a preference. Social mixer, maybe on a Thursday.

11. Treasurer’s Report (Appendix A). We got the invoice paid from ACC. That came in last month. There were some minor expenses. 4 paid on PayPal for the upcoming meeting. Member allotment was $1600 from ASQ.

12. Jim mentioned that we have $1200 to give for attendance to WCQI. Scott motioned to save the half for next year to send an extra person. Agreed.

13. VOC (Appendix B and C).

14. Jim reviewed the status on the fall education event. (Appendix D) Jim was working on getting a big speaker and a big partner. In talking with UT, they view us more as an opportunity to garner revenue as opposed to being a partner. Jim will go back and talk to them one more time in June. They don’t have enough runway for this year, but maybe next year. We have other people we can think about partnering with that we can promote a bigger names speaker. Format this year will be similar to last year. Norma is recruiting speakers as we speak. Have to lock in our venue. The Crowne Plaza or the Pickle Center.

15. Mike. We are behind on our goal for this year. However, with the right promotion hopefully we can get back up to speed in the fall. Mike will be speaking at the zero waste conference in Austin. The dates of that are June 1-4, 2016.

16. Maria reviewed (Appendix E). Will be working on the new member welcome packets. Scott mentioned that we need a mentor program. Eva suggested putting a dot on their nametag so the executive committee will know to greet them and make them welcome.

17. Jim is asking everyone who attends the Wednesday meeting to find a new member. Get them to volunteer.

18. New business: ASQ is looking for regional directors. Nominations are now open in even numbered sections. We can nominate until May 27th. Nominee must be senior number in good standing and be in an elected position. Cindi is thinking about wanting to be nominated.

19. Meeting adjourned at 8:02pm

Submitted by,

Megan Oertel, Secretary, ASQ Austin Section 1414.

Appendix A

Appendix B

Appendix B

Text Entry

11

27

36

23

40

22

26

45

25

8

Statistic Value

Respondents 45

Survey Number ?

# Answer Bar Response %

1 Strongly Agree 27 61.36%

2 Agree 15 34.09%

3 Neither Agree nor Disagree 2 4.55%

4 Disagree 0 0.00%

5 Strongly Disagree 0 0.00%

Total 44 100.00%

Min Value

Max Value

Average Value Variance Standard Deviation Total Responses Total Respondents

1 3 1.43 0.34 0.59 44 44

My overall experience here was good, and I would recommend section meetings to my colleagues ?



2 Agree 22 55.00%


4 Disagree 1 2.50%


Total 40 100.00%

Min Value

Max Value


1 4 1.83 0.51 0.71 40 40

My professional skills were increased ?



2 Agree 21 50.00%


4 Disagree 0 0.00%


Total 42 100.00%

Min Value

Max Value


1 3 1.74 0.44 0.66 42 42

The subject was valuable to me ?



2 Agree 22 51.16%


4 Disagree 1 2.33%


Total 43 100.00%

Min Value

Max Value


1 4 1.95 0.57 0.75 43 43

I was able to expand my professional network ?



2 Agree 9 20.45%


4 Disagree 0 0.00%


Total 44 100.00%

Min Value

Max Value


1 2 1.20 0.17 0.41 44 44

The speaker was knowledgeable about the subject ?



2 Agree 10 23.26%


4 Disagree 1 2.33%


Total 43 100.00%

Min Value

Max Value


1 4 1.40 0.48 0.69 43 43

The presentation materials were clear ?



2 Agree 9 20.00%


4 Disagree 0 0.00%


Total 45 100.00%

Min Value

Max Value


1 3 1.24 0.23 0.48 45 45

The facility was comfortable ?



2 Agree 12 27.27%


4 Disagree 0 0.00%


Total 44 100.00%

Min Value

Max Value


1 5 1.59 0.76 0.87 44 44

The facility location was convenient ?



2 Agree 6 19.35%


4 Disagree 0 0.00%


Total 31 100.00%

Min Value

Max Value


1 3 1.45 0.52 0.72 31 31

The food and dining staff was courteous ?



2 Agree 14 33.33%


4 Disagree 1 2.38%


Total 42 100.00%

Min Value

Max Value


1 5 1.88 1.13 1.06 42 42

The food quality was good ?


1 ASQ member 38 86.36%

2 Non-member 4 9.09%

3 Guest 2 4.55%

Total 44 100.00%

Min Value

Max Value


1 3 1.18 0.25 0.50 44 44

What is your member status?


1 Networking 17 43.59%

2 RU's / CEU's 16 41.03%

3 Improve knowledge 21 53.85%

4 Job requirement 0 0.00%

5 Other 1 2.56%

Total 55 100.00%

Min Value

Max Value


1 5 2.13 0.85 0.92 55 39

What is the main reason that you attended tonight's meeting?

Text Entry

Good Meeting

Have a supplier quality presentation. A case study on Lean Manufacturing for a local company. Meeting was too long tonight but a good real company experience shared.

This was very interesting.

One of the best presentations of the year!

Location hard to find. Which building? Which Entrance? Some slides were eye charts - very hard to read. Some ASQ chairs were hard to hear - opening before speakers. Second Applied Materials Speaker was hard to hear at times.

Building and location somewhat difficult to find.

Nice to have free meetings.

More vegetarian options for food please.

Would appreciate a healthy food option other than pizza and cookies.

Pizza was good - but cold.

Applied put together a very professional set of presentations. It was good to have a real global company provide their quality culture/journey.

The cost was great. Will attend all free meetings.

Really enjoyed presentation style. Very interesting! Totally out of my knowledge area, so really interesting. Thanks!

There were dozens of pizzas, but no veggie option!

More time for Q&A, otherwise good. Could be better paced.

Would appreciate definitions of acronyms. Being from healthcare, it would be helpful.

Creating a culture does not happen overnight, but it would have been great to see what good/great looks like in terms of face lifting (face litating ?) activities that lead to the creation of the culture.

More of these.

Very good presentation.

Comments

ASQ AUSTIN EXECUTIVE BOARD MEETING May 9, 2016Pizza was great. Is a plant tour of AMAT possible? Express Baseball Game?

Good meeting content.

Possibly add a healthy food choice. Perhaps fruit instead of cookies? Many speakers need Toast Masters. Lots of “uhms” & “uhs” & and poor eye contact. This includes ASQ folks.

Meeting overall was great. Presentation & discussion was great. One thing to improve though would be the networking session at the start. Instead of people milling around, some ice breaker activities would help.

Appendix C

ASQ AUSTIN EXECUTIVE BOARD MEETING May 9, 2016


Appendix D

Education committee status:

1) Speakers search and considerations continue as per plan (reference below)2) Jim followed with UT event coordination team on the potential partnership November event; outlook does not look promising this year event. We have a back plan: hosting the event at Crown Plaza (we have up to 5/31 to decide on it).3) Education Committee meeting scheduled on 4/16; Scott and Norma attended.4) Webinar: "2016 Texas Teacher of Year" scheduled on May 21 with variety of difficulties.

a. Needed support from the different functions in our local ASQ section board. Look forward on agility to move through, especially as hard to align speaker(s) become available with reasonable time to act (most of the free to speak speaker won't commit with months in advance).b. Suggestion: host corporate speakers at corporate locations (like the wave of Dell speakers in 2016, host them at Dell location), this approach frees up ACC availability (hitting the limits of ACC generosity) for other non-corporate/company speakers and events focused on the community like the

ASQ AUSTIN EXECUTIVE BOARD MEETING May 9, 2016attempted "2016 Texas teacher of the Year" on site event, an event focused on education/reach out the community as it aligns to ASQ mission) .c. In the case of other professional groups the organizationsponsoring the speaker also provides the location and the refreshments (asthis is marketing for the speaker's organization).

5) Norma will be at the ASQ members meeting (all Saturday work session) and will join part of ASQ conference.a. Will look at potential speakers during ASQ event's attendance.

Appendix E

ASQ AUSTIN EXECUTIVE BOARD MEETING May 9, 2016AppenA

Appendix F

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