ched information system strategic plan (issp)

Commission on Higher Education (CHED) www.ched.gov.ph

Information System Strategic Plan: HEMIS (HEDP)/COMIS

Office of Policy, Planning Research & Information MANAGEMENT INFORMATION SYSTEM DIVISION

22 August 2007

Charlie V. Calimlim Chief, MIS Division


• Better planning and management of

higher education by CHED

• Better parental and student choice

of individual HEIs

• Improve the quality and market

relevance of higher education

training in the Philippines

HEDP: MIS/GTS GOALS


• Better processing and

dissemination of statistical

information by CHED;

• More timely and accurate

information on higher education for

planning purposes, e.g. Normative

Financing;

• More objective information on the

quality of individual HEIs

HEDP: MIS/GTS TARGETS/INDICATORS


Corporate Strategy

Knowledge creation

infrastructure

1 U1 U

1 U

CHEDwide database

Higher Education MIS

(HEMIS) CHED Office MIS

(COMIS)

Client Services

Help Desk Policy

Figure 1. C H E D L I N K

PART II. INFORMATION SYSTEMS STRATEGY

Workstation Group

Workstation Group

1 U

2 U

Setting

management

strategyAssessing

productivity/

growth

Assessing cost

conditions

☻Transforming management

☻ Supporting management innovation

A. CONCEPTUAL FRAMEWORK FOR INFORMATION SYSTEMS

☻ One-stop service system

☻ Acceptance of client input

☻ Fee accounting

Support for corporate

strategy decision;

generation of new

management styles and

business models

Organizational Role

HEIs

GOs/NGOs


CHED Knowledge creation

infrastructure


(HEMIS)CHED Office MIS

(COMIS)


GTSIS

HEInfoSys

ENGAS

A. CONCEPTUAL FRAMEWORK FOR INFORMATION SYSTEMS

☻ CHED Web Portal

☻ Electronic Mail

☻ Short Messaging System

Client Services

Knowledge

creation &

application

CHED KM System

In-house

Knowledge

Portal

DMS

GIS-

DSS

DTMS

AMPS

EVCS &

SOAIS SAS

FDIS

FSMS

LMS

PMS_

CS

RMISISAS

E-LearningKnowledge

Management

SUCs

CMS



A. CONCEPTUAL FRAMEWORK FOR INFORMATION SYSTEMS – HEMIS


(HEMIS)

GTSIS

HEInfoSys

RMIS

ISAS

☻ Student profile

☻ Curriculum profile

☻ Subject profile

☻ Faculty profile

☻ Students accounts

☻ Enrollment statistics

☻ Graduates statistics

☻ Faculty statistics

☻ Curricular programs profile

☻ HEIs profile

☻ Graduates profile

☻ Employment data

☻ Employer/Company data

☻ Research data

☻ Researchers profile

☻ Research centers

☻ Research funding agencies

Higher Education Management Information System

SUCs

CMS

☻SUCs profile

☻ Program offerngs

☻ Research outputs

☻ Income generating projects


CHED Office MIS

(COMIS)

ENGAS

DMS

GIS-DSS

DTMS

AMPS

EVCS &

SOAIS SAS

FDIS

FSMS

LMS

PMS_CS

☻ Employee name

☻ Employee salary

☻ Employee attendance

☻ Employee leave credits

☻ Employee loan data

☻ Employee deductions

☻ Special Order numbers

☻ Name of graduates

☻ Curricular programs

☻ Date of graduation

☻ HEIs and registrars

☻ Certificates (CAV)

☻ Name of student scholars

☻ Curricular programs

☻ HEIs

☻ Amount released

☻ Grades

☻ Duration of scholarship

☻ Name of faculty scholar

☻ Program of study

☻ Delivering HEI

☻ Sending HEI

☻ Duration of scholarship

☻ Amount of scholarship

☻ DMS policy

☻ CHED en banc resolutions processing

☻ CHED memoranda processing

☻ Financial documents processing

☻ Accounting documents processing

☻ Bid documents processing

☻ Project profile

☻ Project implementor

☻ Project deliverables

☻ Project cost

☻ Project cost released

☻ Project duration

☻ HEIs spatial data

☻ Digital maps

☻ Enrolment forecasting model

☻Graduates forecasting model

☻ SUCs budgeting model (NF)

☻ Graphs and charts

☻Name of student

☻ Country of origin

☻ Nationality

☻ Program enrolled

☻ HEI enrolled in

☻ Visa type

Financial data of:

☻ HEDF funded projects

☻ GAA funds

☻Type of document

☻ Office of origin

☻ Office concern

☻ Action taken

☻ Date received

☻ Date released

☻ Title of collection (book, CD, journal,

research output, thesis, dissertation)

☻ Author

☻ Vintage

☻ HEI


A. CONCEPTUAL FRAMEWORK FOR INFORMATION SYSTEMS – COMIS

CHED Office Management Information System



A. CONCEPTUAL FRAMEWORK FOR INFORMATION SYSTEMS – Knowledge Management System

Internal Information Portal – Gateway

to information utilizationInformation Security Management

(5) Assessment

(1) Risk

analysis

(2) Review of

priority action

taken

(3) implementation

of counter

measures

(4) Daily

operation and

supervision


a. Improve data gathering process

• 2005 Revised CHED DEM

• Unified data gathering forms

b. Enhance SUCs/ZRCs resources

• SUCs WCMS

• IT equipment for HEIs

c. Graduate Tracer Study

• GTS survey

HEDP: MIS/GTS UPDATES


d. Develop information systems

• RMIS (in-house)

• HEInfoSys (in-house)

• FDIS (P275K)

• EVCS/SOAIS (P552K)

• DTMS (P300K)

• ENGAS (P210K)

• New CHED website (P148K)

• Purchased IT equipment



d. Develop information systems

(ongoing)

• SAS (P276K)

• GTSIS (P394K)

• PMS-CS (P495K)

• WGISIS (P625K)

• ISAS (P1000K)



e. Produce and disseminate

information materials

• Career guidance materials

• CHED scholarship materials

• PRC results – Nursing, LET Elem

and Secondary



• 2007 = P38.31

• 2008 = P45.72

• 2009 = P14.36

• 2010 = P12.64

• 2011 = P38.11

Total = P148.73 M

Urgent: CHEDRO IT Staff

CHED-ISSP Investment:


“Small deeds done

are better than great

things planned”

SALAMAT PO!

[email protected]