Department of Chemical Engineering Safety Manual (Version 8.0) 1

Engineering

Chemical Engineering

SAFETY MANUAL 2016

Version 8.0 (Last updated: Feb 2016; Next review: Feb 2017

Department of Chemical Engineering Safety Manual (Version 8.0) 2

Table of Contents

Page number

TABLE OF CONTENTS 2

1 NAVIGATION AND SUMMARY OF RESPONSIBILITIES 5

1.1 SAFETY MANUAL INSTRUCTIONS 5 1.2 SUMMARY OF OCCUPATIONAL HEALTH AND SAFETY RESPONSIBILITIES 6

2 INTRODUCTION 7

2.1 ROLE OF SAFETY PERSONNEL 7 2.1.1 (OCCUPATIONAL HEALTH SAFETY AND ENVIRONMENT) OHSE TEAM 8 2.1.2 SAFETY OFFICER (SO) 8 2.1.3 DEPUTY SAFETY OFFICER (DSO) 8 2.1.4 OCCUPATIONAL HEALTH AND SAFETY REPRESENTATIVE (HSR) 8 2.1.5 ENVIRONMENTAL OFFICER/GREEN OFFICE REPRESENTATIVE 8 2.1.6 BIOSAFETY OFFICER (BO) 9 2.1.7 RADIATION SAFETY OFFICER 9 2.1.8 LASER SAFETY OFFICER 9 2.1.9 ACADEMIC SUPERVISORS 9 2.1.10 SAFETY COMMITTEE 10 2.1.11 FIRST AID TEAM 10 2.1.12 FIRE WARDEN TEAM 10

3 GENERAL DEPARTMENT SAFETY REQUIREMENTS 11

3.1 INDUCTION AND TRAINING 11 3.2 CONTRACTORS, VISITORS AND SAFETY 11 3.3 OCCUPATIONAL VIOLENCE AND BULLYING 12 3.4 HAZARDS AND INCIDENTS 13 3.5 THREAT TO PERSONAL SAFETY FROM ANOTHER PERSON OR PERSONS 13 3.6 ALCOHOL AND DRUGS 13 3.6.1 THERAPEUTIC DRUGS – MEDICATIONS 14 3.7 MANUAL HANDLING 14 3.8 ERGONOMICS 14 3.9 AFTER-HOURS WORK 15 3.9.1 WORK AND STUDY DURING TIMES WHEN EMERGENCY RESPONSE IS LIMITED 15 3.9.2 REQUIREMENTS AND PERMITS 15

4 LABORATORY RULES AND PROCEDURES 17

4.1 GENERAL RULES 17

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4.1.1 PERSONAL PROTECTIVE EQUIPMENT (PPE) 18 4.1.2 HYGIENE AND SAFE WORK PRACTICES 19 4.1.3 HOUSEKEEPING 20 4.1.4 UNATTENDED EXPERIMENTS 20 4.1.5 FIRE PREVENTION 21 4.1.6 ELECTRICAL EQUIPMENT AND ELECTRICAL SAFETY 21 4.1.7 CHEMICAL SAFETY 22 4.2 GAS CYLINDERS 29 4.3 COMPRESSED AIR 30 4.4 CRYOGENICS 31 4.5 EQUIPMENT AND INSTRUMENTS 31 4.6 USE OF X-RAY EQUIPMENT 31 4.7 USE OF MERCURY 32 4.8 FIRE FIGHTING EQUIPMENT 32 4.9 ELECTRICAL WORK 32 4.10 FORKLIFT OPERATION 32

5 FAILURE TO COMPLY TO SAFETY REQUIREMENTS AND LABORATORY PROCEDURES 33

5.1 PPE SPECIFIC FAILURE TO COMPLY PROCEDURES 33 5.2 LABORATORY SPECIFIC FAILURE TO COMPLY PROCEDURES 34

6 EMERGENCY PROCEDURES 35

6.1 GENERAL 35 6.2 RESPONSE TO MEDICAL EMERGENCIES, INJURIES AND CHEMICAL EXPOSURES 35 6.2.1 EMERGENCY PHONE NUMBERS 35 6.2.2 SKIN EXPOSURES 36 6.2.3 EYE EXPOSURES 36 6.2.4 INGESTION 37 6.2.5 VAPOUR INHALATION 37 6.2.6 OXYGEN RESUSCITATION 37 6.2.7 EVACUATIONS AND RESPONSE TO LOW OXYGEN ALARM (IN LABORATORY B37/G11) 37 6.2.8 EVACUATIONS AND RESPONSE TO EXPLOSIVE VAPOUR ALARM (IN LABORATORY B37/G11) 38 6.2.9 EVACUATIONS AND RESPONSE TO FIRES 39 6.3 SPILL MANAGEMENT 39

7 WASTE MANAGEMENT 42

7.1 WASTE MANAGEMENT 42 7.2 CHEMICAL WASTE DISPOSAL PROCEDURE 43 7.3 RECYCLING 44

8 DOCUMENTATION 45

8.1 EXPERIMENT PLANNING AND PRELIMINARY HAZARD ANALYSIS 45

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8.2 RISK ASSESSMENTS 45 8.3 SAFE WORK INSTRUCTIONS 46 8.4 TRAINING RECORDS 46 8.5 CHEMICAL REGISTERS 47 8.6 LABORATORY/WORKSHOP SAFETY INSPECTIONS 47 8.7 RIG SAFETY AUDITS 47 8.7.1 DESIGN AND PLANNING 47 8.7.2 CONSTRUCTION AND COMMISSIONING 48 8.7.3 OPERATION 48

APPENDICES 49

APPENDIX 1: CONTRACTOR SIGN-OFF FORM 50 APPENDIX 2: SAFETY MANUAL QUIZ 51 APPENDIX 3: COMPULSORY SAFETY INDUCTION AND TRAINING CHECKLIST 55 APPENDIX 4: PERMIT TO RUN APPARATUS UNATTENDED 56 APPENDIX 5: CHEMSAL MANIFEST FORM FOR CHEMICAL WASTE DISPOSAL 57 APPENDIX 6: DEFINITION OF INCIDENT TYPES FOR SARAH REPORTING 58 APPENDIX 7: LABORATORY AND WORKSHOP INSPECTION CHECKLIST 59 APPENDIX 8: SAFETY WEB RESOURCES 61 APPENDIX 9: SAFETY MANUAL AMENDMENT REVISION LOG 64

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1 Navigation and Summary of Responsibilities

1.1 Safety manual Instructions Before reading the Chemical Engineering Safety Manual refer to the following table, identify yourself within the categories and sections nominated on the left-hand side of the table. This represents the minimum occupational health and safety requirements of the department, to ensure your safety in the department.

Staff/Student Category Students Staff Contractors and Visitors

Safety manual chapters that MUST be read (minimum

requirement)

Under-graduate

Post-graduate Research General Technical Academic

NOT working in

laboratories

PERFORMING WORK in

laboratories

1. Navigation

2. Introduction

3. General Department Safety Requirements

4. Laboratory Procedures

5. Failure to Comply to Safety Requirements and Laboratory Procedures

6. Emergency Procedures

7. Waste Management

8. Documentation

Appendices

1. Contractor Induction Sign-off

(Contractors

only)

(Contractors

only)

2. Safety Manual Quiz

(Visitors only)

(Visitors only)

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1.2 Summary of Occupational Health and Safety Responsibilities The following table identifies the minimum occupational health and safety responsibilities of each group of staff and students within the department.

Students Staff Contractors and Visitors

Summary of Occupational Health and Safety Responsibilities and Requirements

Under-graduate

Post-graduate Research General Technical Academic NOT working in

laboratories PERFORMING

WORK in laboratories

Follow safety instructions provided by supervisors and academics Follow instructions of emergency personnel (wardens, first aiders, police etc.) during emergencies

Wear Personal Protection Equipment (PPE) as required in accordance with local instructions/procedures

Report all hazards and incidents Plan and assess safety of experimental program prior to initiating work or changes

(Visitors only)

Generate and adhere to risk assessments, safe work instructions for all laboratory (or workshop work for technical staff) work in collaboration with Safety Officer and Supervisor

(Visitors only)

Maintain Safety Data Sheets (SDS) for all chemicals in laboratories/workshops

(Visitors only)

Maintain chemical registers (Visitors only)

Provide positive guidance and leadership in OHS documentation and refer queries to Safety Officer

Review and approve risk assessments, safe work instructions for all laboratory work in collaboration with Safety Officer

Ensure all research group members are signed off in local training record

Authorise all chemical requisitions

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2 Introduction

The purpose of this document is to identify the roles and responsibilities of the Occupational Health, Safety and Environment personnel and to identify policies and procedures that are used to implement the Occupational Health and Safety Act.

Health and safety in laboratories and in the workplace is of paramount importance to all staff, students and research personnel. Safety regulations apply equally to staff and students and are to be strictly adhered to. Non-compliance may lead to exclusion from the laboratories.

The purpose of this manual is to outline and highlight the safety requirements within the department and provide guidance for local implementation of the Occupational Health and Safety Policy and the Environment Policy.

2.1 Role of Safety Personnel While responsibility for occupational health and safety in the University is a function of all levels of line management, each member of staff and each student have an overriding moral and legal responsibility for maintaining their own safety and that of their co-workers and fellow students.

There are designated members of staff in the Chemical Engineering Department who have been assigned the responsibility of operating the laboratories and the support facilities in an efficient, safe and productive manner. Academic supervisors are responsible for research groups, comprising postgraduate students and research staff and support staff.

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The functions and duties of safety officers, consultants and representatives are described below:

2.1.1 (Occupational Health Safety and Environment) OHSE Team

(Zone 5 Consultant: Margaret Rendell)

The Occupational Health, Safety and Environment group (OHSE) exists to develop policies, procedures and provide guidance in order to ensure compliance with the Occupational Health and Safety Act. The university has been divided into Zones covering all departments and campuses of the University. Each zone is assigned an OHSE consultant who provides advice and instruction to ensure all local safety issues are managed in accordance with the OHS Act.

OHS and environmental issues in each area of the university are managed by zone OHSE committees, which are chaired by a senior academic or general staff equivalent and include representatives from the various work groups within the zone. Zone OHSE committees meet at least quarterly with the minutes of meetings displayed on safety notice boards and/or websites of the zone.

In the Chemical Engineering department, which is a large laboratory based department, with diverse research interests, several safety officers/representatives are appointed. Their roles are listed below:

2.1.2 Safety Officer (SO)

The role of the safety officer within the department is to promote OHS awareness, to advise on matters of health and safety, to provide information regarding safety issues or hazards within the department, to facilitate resolution of safety issues, to investigate and report on incidents, to liaise with the OHSE group and to implement the policies and procedures in accordance with the requirements nominated by the OHSE group and any other governing legislation.

2.1.3 Deputy Safety Officer (DSO)

The role of the deputy safety officer is to support the department safety officer and provide financial means for implementation of OHSE policies and procedures. In the absence of the SO, the Deputy Safety Officer fills the role of Safety Officer.

2.1.4 Occupational Health and Safety Representative (HSR)

The role of the Occupational Health and Safety Representative is to represent the health and safety interests of staff in their workplace. They also have certain rights and powers under the OHS Act, which include the right to: be consulted by employers on all proposed changes to the workplace, inspect a workplace in the event of any accident or serious hazard, direct that work will cease if there is an immediate or serious threat to safety and the power to issue a Provisional Improvement Notice.

2.1.5 Environmental Officer/Green Office Representative

The respective roles of the Environmental Officer and Green Office Representative within the department are to promote environmental awareness, to encourage recycling practices and reduction in the consumption of utilities, to investigate and report on environmental incidents and to communicate on environmental issues within the department.

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2.1.6 Biosafety Officer (BO)

The role of the Biosafety Officer is to provide advice, instruction and training on all matters within the department concerning handling, storage and procedures involving biological substances. The final point includes licensing information, facility certification and classification of activities under the Gene Technology Act.

The Biosafety Officer is also responsible for investigation of accidents and emergencies involving biological substances, liaising with Office of the Gene Technology Regulator (OGTR), OHSE and auditing and analysing the legislative compliance within the unit.

2.1.7 Radiation Safety Officer

The role of the radiation safety officer is to manage OHS training and issues associated with radiation within the department.

2.1.8 Laser Safety Officer

The role of the laser safety officer is to manage OHS training and issues associated with the use of laser rays within the department.

2.1.9 Academic Supervisors

Academic Supervisors are immediately responsible for the health and safety of all members of their research groups and any impacts their activities may have beyond the group. Each academic supervisor is required to ensure that their research team complies with Monash OHSE policies and procedures.

The Academic supervisors are required to determine the degree of supervision that is required and the amount of responsibility that can be delegated to the members of the research group.

The Safety Officer should be involved and fully informed of the current and planned changes to the scope of the research. The Safety Officer must be fully briefed before any new project is commenced or any modifications are made to existing equipment or processes.

Supervisors are responsible for ensuring that members of their research team:

• Are inducted both generally to the department and locally to the area where they will be working,

• Understand the safety procedures and are aware of the location and purpose of safety equipment, in their work area,

• Are trained in the use of all equipment and processes they are to undertake. Records must be maintained in laboratories or other work areas,

• Fulfil all governing/relevant safety requirements, • Are familiar with emergency and evacuation procedures for that building, • Understand the nature and properties of the materials that they are handling and the

precautions that need to be taken to manage any hazards associated with use, • Ensure that all equipment used is safe in both design and construction, • Ensure that all reasonable steps have been taken to ensure safe operation of equipment,

and that all material is safely handled and disposed of in accordance with relevant regulations.

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These responsibilities are executed in collaboration with the SO, HSR and Zone Consultant, where required.

2.1.10 Safety Committee

The department has established a safety committee to promote OHSE issues and to implement Monash University Policies, Procedures and Guidelines. The committee meets monthly where a review of the previous month’s OHS events is conducted and action plans for the coming month are established. Each research group is represented on the safety committee and the committee is chaired by a member of the academic staff.

Typically the meeting agenda includes a review on incidents, actions from the previous meeting, SO report, and inspection updates. The safety committee establishes a schedule of regular laboratory inspections and reviews the outcomes for any improvements procedures to be included in the action plan.

2.1.11 First Aid Team

The First Aid team is comprised of volunteers who undertake approved training in Level 2 First Aid. Their responsibilities are to:

• Respond promptly to provide an emergency service for injury/illness as required, while always working within their level of competence,

• Arrange prompt and appropriate referral as required. Record all treatment (however minor) on the First Aid Injury Report Encourage staff who have had an occupational injury to record this on a Hazard and Incident Report Form (The procedure is outlined in detail in the University Hazard and Incident Reporting, Investigation and Recording Procedure),

• Keep confidential all information received in the course of their duty (medical information should only be released to medical staff) first aiders can access information from an SOS bracelet or similar in order to attend to a casualty,

• Attend training as required, • Participate in the Hepatitis B immunisation program, • Maintain first aid facilities, including first aid equipment, checking and restocking of

first aid kits if necessary, • Report any deficiencies in the first aid kit to First Aid Co-ordinator or Safety Officer.

2.1.12 Fire Warden Team

The Fire warden team is comprised of volunteers who ensure all students and staff are evacuated from their designated buildings during a fire emergency. They can be recognized by designated staff wearing yellow caps with “Wardens” labelled at the top. Their responsibilities are to:

• Ensure all students and staff are evacuated from the designated building during a fire emergency,

• Provide guidance and directions to students and staff to the emergency evacuation area,

• Attend training as required,

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3 General Department Safety Requirements

3.1 Induction and Training All personnel working unsupervised (postgraduate, research, general, technical, visitors, contractors) will be given a department-specific induction. This induction covers emergency procedures, exits, first aid, laboratory safety, personal protective equipment, hazard and incident reporting and risk assessment. All staff members must complete the Monash Online Induction program in addition to the local induction.

The department maintains a training schedule where the most recent and next scheduled training courses for all members are recorded. This is based on the information contained within OHSE Training Course Guide which is maintained by Monash University OHS. Staff may be offered First Aid Level 2 training, however it is expected that they will take on the role of First Aider in the department.

Further to this general induction, academic supervisors must ensure that all members of their research groups undertaking work in laboratories are trained in all aspects of their experimental work and that this training is recorded in record forms located in laboratories.

The Monash University Occupational Health Safety and Environment group offers general training to the whole of Monash University (e.g. Manual Handling, Workplace Safety). The zone OHSE consultant and SO communicate the training schedule via email to the department. All personnel within the department are encouraged to participate in the training. In addition, the training needs of the department are reviewed every six months by the zone consultant and SO to determine the department’s training needs. Requests for training can be made to supervisors or the SO.

Long term contractors or service personnel making repeated visits to the department and visitors, working unsupervised must also complete the contractor induction online for ‘Local Area OHS’ and complete a Local Area OHS Induction checklist. Short term contractors must sign in either at the general office or in the chemical store, before signing in the person signing in is to be given the following information: emergency evacuation, raising the alarm, first aid and amenities.

Alternatively, a schedule of courses, enrolment forms and supplementary information can be found on the OHSE Training Page and the OHSE Training Course Guide.

3.2 Contractors, Visitors and Safety All contractors and visitors to the Department must receive appropriate safety induction. If a contractor or visitor attends a Monash campus on a single occasion and will be chaperoned/supervised by a staff member for the duration of the visit.

A contractor/visitor induction is required when a contractor is to work unsupervised or when works will be undertaken in areas other than laboratories and workshops for less than one day. Prior to the arrival and scheduling of contractors, the SO should be notified and the appropriate inductions performed. As a minimum, the contractor induction online for ‘Local Area OHS’ and complete a Local Area OHS Induction checklist. The checklist must be

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completed and information detailing local emergency procedures and hazards must be provided.

The contractor/visitor will be required to sign a document (please refer to Appendix 1: Contractor Induction Form) acknowledging they have received local induction (area hazards, emergency procedures, first aid). A record of this will be retained by the department SO.

Additional Information for Visitors and Contractors is available through the OHS Induction and Training at Monash University document.

3.3 Occupational Violence and Bullying Monash University has established a policy for the Prevention of Bullying and Occupational Violence. The effective implementation of this policy is managed by Procedures for Managing Incidents and Occupational Violence in the Workplace.

In summary this procedure defines the documentation, consultation and mediation processes that exist within the legislative framework to prevent and manage bullying and occupational violence. Monash University encourages reporting any violence and/or bullying that takes place in the workplace.

Bullying is defined as a pattern of the following behaviours:

• Verbal abuse, • Humiliation of another person through sarcasm, criticism or insults, • Excluding or isolating a person, • Psychological/emotional harassment, • Intimidation, • Assigning meaningless tasks unrelated to the job or area of study, • Giving employees unreasonable or unachievable assignments, • Deliberately changing work rosters or unreasonably maintaining work rosters in order

to inconvenience particular employees, • Deliberately withholding information that is required for effective work performance

unless there are reasonable grounds for doing so.

Occupational Violence is defined as any incident where an employee or student is physically attacked or threatened with physical attack in the workplace. The term 'occupational violence' applies to all forms of physical attack including:

• Striking, kicking, scratching, biting, spitting, or any other types of direct contact, • Throwing objects, • Attacking with knives, guns, clubs or other weapons, • Pushing, shoving, tripping, grabbing, • Any form of indecent physical assault, • Or the threat of any of the above.

If a staff member or student believes themselves or a co-worker to be a victim of bullying or occupational violence, they should consult with the SO, HSR or their supervisor.

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3.4 Hazards and Incidents It is the responsibility of the head of the academic/administrative unit to ensure that all hazards and incidents involving staff, students, visitors and contractors in their unit/entity and/or property for which they have responsibility, are reported, investigated and preventive action recommended.

Definition of Hazard

Any situation with the potential to cause injury or illness, danger to health and/or damage to property or the environment.

Definition of Incident

Any occurrence that leads to, or might have led to, injury or illness, danger to health and/or damage to property or the environment.

Hazard and Incident can be recorded through the online Safety and Risk Analysis Hub (SARAH). When reporting incidents, it is important that the correct definition of incident type is recorded. For a list of the definition of incident types, please refer to Appendix 6: Definition of Incident Types for SARAH Reporting. All hazards and incidents are investigated by the SO and HSR and zone consultant where required. More information can be viewed on the Report hazards and incidents online webpage.

3.5 Threat to Personal Safety from another Person or Persons There may be instances where the personal safety of a staff member or student is threatened. When leaving work areas late in the evening, it is recommended that an escort to your vehicle or the halls of residence is obtained from the Security and Traffic Office. This can be arranged by calling the Security and Traffic Office on extension 53059 from any of the telephones in the department or 9905 3059 from a mobile phone.

The presence of a person behaving suspiciously or an unfamiliar person in a restricted area may indicate a security breach or risk. The correct response is, if safe to do so, raise the alarm by using the nearest red phone, calling extension 333 on the nearest standard telephone or 9905 3059 from a mobile phone. The details of the location and nature of the concern should be conveyed to the Security and Traffic office. If safe to do so, observe the intruder’s actions carefully in order to provide a detailed description to the police.

3.6 Alcohol and Drugs Activities undertaken in laboratories and in workshops have varying degrees of risk associated with them. The consumption of alcohol or drugs results in impairment of responses and judgement. The department prohibits laboratory or workshop activities following the consumption of alcohol (or drugs). The presence of people behaving erratically or with the appearance of being affected by drugs or alcohol in laboratory or workshop areas must be immediately reported to the department SO or supervisor. Any staff or student found to be intoxicated whilst performing work in the laboratory will be subjected to the

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disciplinary procedures outlined in Chapter 5: Failure to Comply to Safety Requirements and Laboratory Procedures.

Monash University has developed an Alcohol and Drugs Policy. The mechanisms for its implementation are defined in Drug and Alcohol Management Procedure. If any student or staff member has a drug or alcohol problem or believes a co-worker to have a drug or alcohol problem, they should seek assistance from either their supervisor or the department SO.

3.6.1 Therapeutic Drugs – Medications

Where any uncertainty exists regarding the safety of undertaking laboratory or workshop activities while under a course of medication that may affect coordination, cause drowsiness or other effects, consult with your doctor and safety officer to determine activities that are compatible with your medication program.

3.7 Manual Handling The term ‘manual handling’ is used to describe a range of activities including lifting, lowering, pushing, pulling, carrying, moving, holding or restraining an object, animal or person. It also covers activities which require the use of force or effort such as pulling a lever, or operating power tools.

Up to one third of all work injuries in Australia occur during manual handling. Manual handling injuries including sprains and strains are the modal type of recordable injury (recordable injuries include LTI – Lost Time Injuries, MTI – Medical Treatment Injuries).

Most of the reported accidents involving manual handling tasks cause back injury although hands, arms and feet are also vulnerable. Sometimes the person injured never fully recovers or requires a long period of rehabilitation before they are able to work again.

Some examples of actions that may cause manual handling injuries are:

• Work involving sudden, jerky or hard to control movements or which causes discomfort and pain,

• Work involving too much bending, reaching or twisting, • Work where a long time is spent holding the same posture or position, • Work that is fast and repetitious, • Heavy weights which have to be lifted and carried manually, • Work where force is needed to carry out a task.

More information regarding manual handling is available on the OHS Manual handling webpage and related documents can be viewed on the OHS documents webpage.

Almost all work activities at Monash University will include some component of manual handling. It is important that prior to undertaking manual handling tasks, the associated risk(s) are subjected to assessment via the Risk Control Program, and if necessary Safe Work Instructions must be developed.

3.8 Ergonomics Ergonomics is the study of workplaces, products and systems so that the people who use them do so with minimum risk to their health. Monash University aims to provide all staff

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and students with a work environment that is designed to minimize strain and be as comfortable as possible as part of its injury prevention objectives.

Refer to Monash University’s Ergonomic Guidelines and Design Procedure for additional information and an office design template. The department SO can perform an ergonomic assessment of your workstation upon request.

3.9 After-hours Work 3.9.1 Work and Study during Times when Emergency Response is Limited

After hours work is defined as any work or study undertaken on campus that is conducted outside the University normal working hours.

After-hours Period

Outside the normal working hours of 8:00 am to 6:00 pm and at any time on weekends or general staff university holidays.

Low Risk Activities are defined as any of the following or equivalents; group lectures, tutorials, classes, desk work where the desk is not situated in a laboratory, desk work in a laboratory where there is no laboratory work underway.

3.9.2 Requirements and Permits

The requirements for undertaking after hours works are:

Step 1: Complete Risk Assessment• Identified risks of working after-hours should be completed

during original risk assessment for process/task

Step 2: Organise Approval and Co-worker• Obtain authorisation for use of area/equipment by supervisor• Organise a co-worker who can check on your well-being while

conducting after-hours work

Step 3: Complete online safety requirements, quiz and form• Read safety requirements for after-hours work on

Moodle under “After-hours Access” section• Complete After-hours access quiz• Complete After-hours access form• Your supervisor must approve the form• After-hours form is reviewed twice a year

Step 4: Ensure ID card is present during After-hours work• Carry your staff/student ID card with you at all times.• Security can exclude you and/or co-worker from the building if an

ID card cannot be produced

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Step 1: Complete Risk Assessment

• A documented risk assessment is required for all but low risk work or study carried out after hours. The identified risks of working after hours should be completed during the original risk assessment for the process or task.

Step 2: Organise approval and arrangements for co-worker to be present in the building during after-hours work

• Before 5pm the following activities must be completed in order to work after hours:

o Obtain authorisation to use area and/or equipment if required by your Supervisor,

o Categorise (e.g. low or high risk) each after-hours activity with department safety officer,

o Communicate with Security and Traffic Office while on campus at your discretion,

• Organise a co-worker who must be present in the same building that you will be working in and check on your well-being at most every 30 minutes during the period the work is being carried out (e.g. ‘buddy’ working system).

• It is recommended that personnel working after hours:

o Arrange an escort to your vehicle or safe point with the Security and Traffic Office.

o Arrange communication schedule between family member/house mate and Security and Traffic in the event you do not arrive home at the appointed time.

Step 3: Complete the online safety requirements, quiz and form

• Read the safety requirements for after-hours work on Moodle under the “After-hours Access” section,

• Complete the safety After-hours access quiz, • Complete the After-hours access form, • Your supervisor must approve the co-worker (through Moodle), who will be present with

you after-hours to complete the After-hours access form. Your supervisor or security can question you and/or your co-worker at any time about your after-hours access,

• The After-hours access form must be reviewed twice a year and updated according to research requirements,

• Once the After-hours access form is approved, the form will be sent to security.

Step 4: Ensure you have your ID card present during After-hours work

• Carry staff or student ID at all times. (You may be required to show this to security staff)

Detailed instructions about responsibilities, considerations and procedures for After-hours work and study can be found in the OHS After-hours Procedure document.

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4 Laboratory Rules and Procedures

The department of chemical engineering is a large laboratory-based department which poses health and safety risks for all staff, students, visitors and contractors. To ensure the health and safety of the department, laboratory rules and procedures have been developed to minimise the risk of hazards and incidents. Where a laboratory procedure is found to be of concern in regards to health and safety, always discuss the issue with your Supervisor, Safety Officer, Health Representative or a colleague who can help to follow up the issue. Any person(s) found who is/are not complying with the laboratory procedures will be subjected to the disciplinary procedures outlined in Chapter 5: Failure to Comply to Safety Requirements and Laboratory Procedures. For all laboratories in the chemical engineering department, the following laboratory rules and procedures apply:

4.1 General Rules

• No smoking in any building or within the University campus. No eating or drinking in

laboratories, • No storage of food items or beverages in laboratory refrigerators or cupboards, • Gloves are not to be worn outside laboratories, when opening doors or handling any

general equipment. No gloves are to be worn in the main corridors, • No music can be played from any source (e.g. no personal media, radio etc.), • Head-phones are not permitted to be worn in the laboratory. The use of head-

phone can pose a health and safety issue. The user’s ability to hear emergency alarms and/or calls for help from colleagues can be compromised by the head-phones. If the work environment poses safety concerns due to noise, only safety ear-plugs may be worn for ear protection,

• For PC2-certified laboratories, any items that are bought into the laboratory, cannot be taken out of the PC2 laboratory.

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4.1.1 Personal Protective Equipment (PPE)

• Approved eye protection must be worn in all laboratories. All personnel spending significant time in laboratories or workshops will be offered prescription eye protection. Standard prescription glasses do not provide sufficient protection and these must be worn with safety glasses over the top. The only exception to this rule is while using precision optical instruments (e.g. microscope). Safety glasses may be moved from the eye region to the top of the head while using optical instrument, these must be returned to the eyes immediately when viewing is complete,

• Some exposed ultra violet radiation or lasers can cause serious eye injuries. In these cases, the appropriate goggles or face shields must be used. It should be noted that in the case of lasers, the goggles or shields must reduce the intensity of the specific wavelength of the laser to safe limits and generic dark glasses (e.g. sunglasses) are not suitable. Further advice can be sought from the Laser Safety Officer,

• Appropriate chemical resistant gloves should be worn at all times when handling chemicals (check the SDS for the appropriate gloves to wear),

• Fully enclosed footwear must be worn at all times. Leather shoes and steel capped safety shoes are required for works in a machine shop environment or where a risk of falling objects exists,

• Dust masks must be worn when working in dusty environments, • Appropriate respirator masks must be worn while using chemicals with hazardous

vapours in conjunction with the use of fume cupboards, • Laboratory coats or overalls are mandatory when working in a laboratory or

workshops. Long trousers must also be worn while working in laboratories, • Mobile phones must not be used in laboratories. If your phone rings in the lab, either

terminate the call or answer it outside, after removing gloves.

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4.1.2 Hygiene and Safe Work Practices

• Hands must be washed after work and before leaving the laboratory, • Do not wear laboratory gloves outside the laboratory; this will avoid contamination of

surfaces (i.e. door handles). Where exposure to pathogens is a possibility, hands and other potentially contaminated items must be disinfected. Never pipette any material using the mouth; always use a mechanical suction device,

• Avoid lifting heavy objects. Use appropriate lifting equipment such as small cranes, hoists or other appropriate lifting gear. Ask for assistance to share the load,

• Use trolleys where possible to move heavy, dangerous or fragile goods, • Do not use any machine or laboratory apparatus without prior instruction by the

laboratory/academic supervisor. Always read the safe work instructions and be familiar with the risk assessment information,

• When working at heights greater than 1 metre from the ground, a safety stool must be used. However, when working at heights greater than 2 metres, a ladder is not permitted to be used. Training and Risk Assessment factoring in the high working height must be approved before conducting any experiment or work,

• When using any rotating machinery tie back long hair, remove jewellery and do not wear loose clothing. All of these may get caught in moving machine parts,

• The equipment listed below is available from the store (Building 37, Room G07). Other items such as dust coats, personal protective equipment recommendations and non-routine items can be sourced from the department SO.

Wash hands before leaving laboratory

Always read Safe Work Instruction and Risk

Assessment documents before doing experiments/work

Use trolleys to transport heavy, dangerous or

fragile items

Do not lift heavy objects. Share the load.

No experiments are permitted if no training on safety/equipment use

has been carried out

Department of Chemical Engineering Safety Manual (Version 8.0) 20

Personal Equipment Available from the Chemical Engineering Store Safety glasses Ear Muffs

Disposable gloves Hard hats Laboratory coat (100% cotton only) Tyvek suits

Cotton gloves Face Shields Chemical resistant gloves Dust masks

Thermal gloves

• If staff or postgraduate students are to be working in environments where they are exposed to raw sewage, a Hepatitis B inoculation must be received prior to beginning work. Tetanus immunisation is recommended by the department for people whose work represents a risk of exposure.

4.1.3 Housekeeping

• Keep floors clean, tidy and dry, • No equipment is to be stored directly on the floor, • Keep benches clean and free from chemicals and equipment that are not in use.

Ensure aisles are kept clear from obstruction, • Ensure the work area and all equipment are thoroughly cleaned after use, • On leaving the laboratory or the workshop unattended, ensure that all equipment is

turned off and any naked flames are extinguished, • Dispose of all paper towels, paper and cotton waste and other such material in the bin

(or contaminated waste vessel if required). Do not leave it on your work benches, • Keep the interiors of fume cupboards and the immediate surrounds as clear as

possible. The rear of the fume cupboard must be kept clear to allow effective ventilation of the work area.

4.1.4 Unattended Experiments

Risk assessment approval and permit must be sought from department safety officer prior to running any unattended reactions. Over-temperature cut-off capabilities must be fitted to all thermostatically controlled equipment left unattended.

All unattended apparatus/experiments must be accompanied by a permit indicating:

• Name and contact details of the person running the experiment, • The classes of substances involved in the experiment,

Department of Chemical Engineering Safety Manual (Version 8.0) 21

• The potential hazards of the experiment, • The procedure to be followed in case of an emergency including, where appropriate, the

order of shutting down the experiment (e.g. turn off power, then water etc.).

A copy of the permit can be seen in Appendix 4: Permit to Run Apparatus Unattended and the form can access in the Chemical Engineering Staff Intranet. More information can be seen in Procedure for work and Study during Times When Emergency Response is Limited.

4.1.5 Fire Prevention

• Smoking in any building or outside vicinity is prohibited at Monash University (please refer to the Smoking Policy for more detail). Any flammable ignition activity is prohibited in certain areas within the university. These are areas of high risk of fire, for example bulk chemical storage bunkers,

• Naked flames must not be left unattended or in close proximity to flammable solvents, rubber or plastic tubing,

• All staff, students and contractors must be familiar with the fire evacuation procedures, location of emergency exits, assembly areas and be aware of the fire-fighting equipment in the relevant work areas,

• Any electrical appliances that are to be used near with solvents must be intrinsically safe. Intrinsic safety refers to equipment and appliances that do not generate a spark when energised. This is compliant to the following standards: AS/NZS 60079.25:2004: Electrical apparatus for explosive gas atmospheres - Intrinsically safe systems, AS/NZS 60079.11:2000 Electrical apparatus for explosive gas atmospheres - Intrinsic safety “i”.

4.1.6 Electrical Equipment and Electrical Safety

• The use of open bar radiator heaters or fan heaters is prohibited anywhere in the University. Switch off all electrical equipment when not in use,

• If equipment is to be left on for a specific reason then a ‘LEAVE ON’ sign needs to be displayed (and where needed a ‘Permit to Run Apparatus Unattended’ permit must be approved),

• Do not attempt to do perform electrical repairs or investigations yourself, refer the problem to the appropriate qualified staff member,

• Residual Current Devices (RCD) must be installed on all circuits within 3 metres of a water outlet and where possible, for all hand held electrical appliances,

No radiator or fan heaters

Do not perform electrical repairs

Dispose batteries in Waste Battery

Containers

Use signs to indicate equipment

is left on

Department of Chemical Engineering Safety Manual (Version 8.0) 22

SDS (< 5 years old)

• The use of double adapters is discouraged within the University. Where possible, power-boards with safety cut out switches should be used in preference to double adapters,

• Extension leads are only to be used as a short term measure. If a longer lead is required request it through the Chemical engineering store. When using an extension lead always ensure that the lead is not coiled,

• In case of an electrical fire ensure that the power to the unit is switched off immediately and if a fire extinguisher is to be used, ensure that it is the correct type (e.g. dry chemical type A:B(E) – suitable for combustible materials (class A), burning liquids and gases (class B) and is safe for electrical fires (class E)),

• All equipment should undergo annual electrical testing in accordance with the tagging and testing Procedures.

• Ensure only tagged and tested equipment is used in any work that you undertake. Report to the SO / DSO any untagged items,

• Where an appliance with moving parts is used, guarding or emergency stop mechanisms must be installed,

• Old batteries can be disposed of in the waste battery container found in the chemical engineering general office or at the engineering store hub.

4.1.7 Chemical Safety

Hazardous Materials

Experimental programs within the department may involve substances classified as Hazardous Materials. The classification Hazardous Material covers both Hazardous Substances and Dangerous Goods.

All hazardous materials are required to be recorded in a Hazardous Substances Register and the Safety Data Sheet (SDS) for the substance must be available in the laboratory where the material is being stored or used. SDS are required for all used and stored in laboratories, except food products. Safety Data Sheets are the internationally standardised way to document the hazardous properties, transport regulatory information, emergency procedures of chemicals.

Chemical companies generate SDS for all commercially available substances. The purpose of the SDS is to describe the potential hazards, physical properties, and procedures for safe use of a material. The SDS used in the department must be an Australian version, include local emergency contact information and be less than five years old. All substances/proprietary formulations supplied or purchased (except food related products) must be included in the Hazardous Substances Register in the area. In addition to the SDS, a register or manifest of all the substances kept in the area must be present.

It is recommended that SDS documents are taken from the supplier, however documents can be downloaded from the Chemwatch Database. More information about the Chemwatch database, including training, can be found on the Chemwatch webpage.

Department of Chemical Engineering Safety Manual (Version 8.0) 23

Hazardous Substances

Definition of Hazardous Substances

Hazardous Substances are substances with the potential to harm health.

Hazardous substances can be gases, liquids or solids, and can be either pure substances or mixtures. Hazardous substances are classified according to their long term health effects. Hazardous substances classifications are given by the National Occupational Health Safety Council of Australia. The Hazardous Substances Database can assist in determining whether or not a substance is classified as hazardous. Additional information can be found at the Monash ‘Working with Chemicals and Hazardous Substances webpage.

Two important groups of substances fall under the classification of Hazardous substances: (1) Scheduled (meaning classified) Poisons; and (2) Ozone Depleting Substances. If these substances are required for experimental works, permission, and or special licensing may be required. Consultation with the SO must be undertaken prior to obtaining or using any of these substances:

Listing of Scheduled Poisons in the Poisons Standard 2016

Listing of Ozone Depleting Substances in the ‘United Nations Environmental Programme, Division of Technology, Industry and Economics OzonAction Programme’

The risks associated with hazardous substances must be managed by Hierarchy of Controls (e.g. fume cupboards) and personal protective equipment. Hazardous substances must be handled in accordance with the information contained in the Safety Data Sheet in Sections 7.2 for hazard statements and 14.2 for transportation safety considerations.

Dangerous Goods

Definition of Dangerous Goods

Dangerous Goods (DG) are substances and articles that are potentially hazardous to people and property.

Dangerous Goods may be corrosive, flammable, explosive, oxidizing or reactive with water. Whatever their properties and their potential for injury and destruction, great care is needed in their handling, storage and transport.

The Dangerous Goods (Storage and Handling) Handling Regulations require that dangerous goods be stored in accordance with the law. These regulations are designed to prevent accidents involving the range of chemicals which are known internationally as Dangerous Goods. These regulations provide safety standards to protect workers, the community and the environment from the effects of fires, explosions and uncontrolled releases of these Dangerous Goods.

All packages and containers, shipping containers, unit loads, tankers, etc. which hold dangerous goods for transport must carry the correct Class Label. This label or diamond sign illustrates the nature of the hazard by the colour and symbol, and the Class of the goods by numeral. The responsibility for classification of products lies with the manufacturer or person packaging the products. A list of Dangerous Goods classification is given in the table below:

Department of Chemical Engineering Safety Manual (Version 8.0) 24

List of Dangerous Goods Class Class

Number Dangerous Goods

Class Name Class

Symbol Class

Number Dangerous Goods

Class Name Class

Symbol

1 Explosives

4.3 Dangerous when wet

2.1 Flammable gases

5.1 Oxidising substances

2.2 Non-flammable, non-toxic gases

5.2 Organic peroxides

2.3 Toxic gases

6.1 Toxic substances

3 Flammable liquids

6.2 Infectious substances

4.1 Flammable solids

7 Radioactive substances

4.2 Spontaneously combustible

8 Corrosive substances

9 Miscellaneous substances (Miscellaneous, environmentally hazardous, mixed class)

Labelling Conventions and Storage of Substances

Labelling is required for all substances and solutions. The only exception is decanted or weighed out substances that are to be immediately used.

Substances supplied or purchased

All substances or solutions supplied or purchased and stored in the store or laboratories must be appropriately labelled with the following information.

• Product or chemical name • DG Class (and appropriate DG Class sticker) Subsidiary class • Packing Group • Signal words (e.g. Hazardous, Toxic, Flammable, irritant, etc.) Risk phrases

Department of Chemical Engineering Safety Manual (Version 8.0) 25

• Safety phrases • Supplier or Manufacturer

If this information is not clearly shown then an appropriate label should be attached to the container providing this information. Labels are available from the Safety Officer. These labelling conventions must be observed for decanted substances or solutions and stored substances. Stored substances refer to any substances that are repeatedly prepared (i.e. stock solutions, waste solutions, diluents and carrier solutions for analysis, etc.), or which is not currently being used and is stored in the store or laboratory.

Substances prepared in the laboratory and currently being used

These substances and solutions require labelling with the following information and also must be recorded on the Laboratory Hazard Register.

• Ingredients or formulation • DG Class (and appropriate DG Class sticker) • Signal words (e.g. Hazardous, Toxic,

Flammable, irritant, etc.) • Date prepared • Prepared by/Name user

These substances or solutions must be appropriately disposed of, containers cleaned and labels removed immediately it is no longer being used, otherwise the substances or solutions must be appropriately labelled and included on the Chemwatch database.

Sample vials and test tubes for analysis must be labelled with a unique identifier that defines the constituents, date prepared and owner. Vials and test tubes to be cleaned and labels removed immediately upon completion of analysis.

If many small sized samples of the same type are being generated and require storage, it is appropriate to collect them in a larger container or box and label the exterior of the box.

Storage of Dangerous Goods

Certain combinations of DG substances can produce violent or hazardous reactions. The following segregation table is a useful reference for determining safe storage configurations of DG classified substances. To use the table, select the two (or more) of the classes of dangerous goods to be stored. Locate the first class on the top line of class numbers, and the second class in the column on the left-hand side of the table. Read the code at the intersection of the line and column. Class 1 may not be stored with any other class of material.

Dangerous Goods Segregation Table Class 2 3 4.1 4.2 4.3 5.1 6.1 8

2 C I I R I R C C 3 I C I R I R C I

4.1 I I C R R R C I 4.2 R R R C R R I R 4.3 I I R R C R C R 5.1 R R R R R R R R 6.1 C C C I C R C R 8 C I I R R R R C

Legend Likely to be compatible with each other Likely to be incompatible with each other Likely to react dangerously with each other

Department of Chemical Engineering Safety Manual (Version 8.0) 26

There are limits to the amount of the respective classes of Dangerous Goods and special storage requirements. These limitations are detailed in the following documents:

Storing Dangerous Goods in Laboratories, Studios and Workshops Poster

Using Chemicals Procedure at Monash University

All Dangerous Goods must be stored in safety cabinets when not in use. When storing chemicals in the laboratory the following considerations must be taken into account:

• Chemicals segregated by hazard class, which includes: o Flammables are separated away from oxidizers, o Acids and flammables are separated, o Acids and bases are separated, o Nitric acid is separated from other acids,

• Chemical containers in good condition: o Chemicals should be stored in plastic polyethylene (low and high density)

containers, o Unacceptable conditions include: rusty containers (including gas cylinders),

leaking containers, and broken caps, • Chemical containers properly labelled:

o Primary original containers need to have a label on (including the user name and the date the chemical was decanted) and the label must be clear and legible. Inform the laboratory manager of any new chemicals to be added to the laboratory so that the chemical can be recorded onto the chemical registry (Chemwatch),

o Laboratory personnel need to tape labels on if they are falling off or make a new label that includes chemical name, hazards, and manufacturer (if this information is known),

o Chemicals which will be stored for more than 1 day must be decanted into a Schott bottle for storage which is labelled with the chemical contents, user name and date decanted,

• Ensure chemical containers are closed: o Containers should have vented lids or covers, o Container lids or covers should be firmly secured unless actively pouring,

• Glass chemical containers are not stored on the floor or above eye-level: o Glass containers holding liquid chemicals (even water) or hazardous solid

chemicals cannot be stored on the floor unless they are positioned safely out of the way from traffic (pushed way under a table) so that they cannot be accidentally knocked over,

o Glass containers should not be stored above eye-level in the case they fall and shatter,

• Hazardous chemicals not to be stored above eye-level: o Hazardous chemicals must be stored at or below eye-level

• Laboratory-safe refrigerator is only to be used for cold flammable storage: o There can be no flammables stored in a refrigerator, cooler, or cold room, that is

not laboratory-safe, • Flammable storage cabinets used for flammable storage > 1 litre:

Department of Chemical Engineering Safety Manual (Version 8.0) 27

o Any amount of flammables over 1 litre per lab has to be stored in a flammable storage cabinet,

• For all chemicals dated/ not expired: o If there is no expiration date, the chemical container should be marked with a

received date and an opened date, o Check for expiration dates of chemicals listed, especially for: Dioxane Ethers Furans (e.g. tetrahydrofuran or THF) Picric Acid (explosive when dry) Perchloric Acid Sodium Amide Peroxide Hydrazine (explosive when dry)

• Acids stored in acid cabinet or secondary containment: o Acids must be stored in an acid cabinet OR in a wooden cabinet or shelf inside a

plastic spill-tray, with the cabinet labelled “ACID”, o Nitric acid should be physically separated from organic acids (e.g. in its own

plastic tray, in a separate cabinet, or in a separate part of the acids cabinet), • Alkaline corrosive chemicals cannot be mixed with acids (e.g. alkaline corrosives

must be stored in a separate cabinet to acids), • Fume-hood is not to be used as permanent storage/no clutter in fume-hood:

o Fume-hood should not be used as a permanent storage cabinet, o Fume-hood should not be overly cluttered, o Fume-hood sash should not be blocked by items or objects – sash should close all

the way, o Fume-hood must not be modified in any way internally and externally (e.g.

drilling holes on the fume-hood walls) o All work should be performed at least 6 inches behind the sash of the fume-hood, o All equipment should be raised 1-2 inches off the surface of the fume-hood, o The back baffle of fume-hood should be clear of obstruction, o Fume-hood sash closed when unattended/at or below 18 inches when attended, o Fume-hood sash must be pulled down so that the vertical opening is no greater

than 18″.

Ordering Chemicals

All chemical requisitions must be approved by supervisors to ensure that appropriate provisions for storage and handling have been made. An SDS and Risk Assessment must be attached to the requisition before it is sent for further processing.

The requisition is to be submitted to the Safety Officer (in room G03B) where it will be assessed, approved and sent to the purchasing hub for processing. This should not be onerous for established research groups as the majority of chemicals entering labs will be recurrent orders and all storage arrangements, SDS and risk assessments should exist. The procedure for ordering chemicals can be viewed in the Procedure for Ordering Chemicals in the Department of Chemical Engineering document on the chemical engineering staff intranet, or in the flowchart on the next page.

Department of Chemical Engineering Safety Manual (Version 8.0) 28

Chemical Ordering Procedure Flowchart

Determine substance(s) to be used in work

Obtain and Review SDS.Can a less hazardous substance(s) be used

instead?

Devise storage and handling plans and establish Risk Assessment (RA) and Safe

Work Instruction (SWI) documents.Has the RA and SWI been approved by

your supervisor?

YES

NO

Fill out chemical requisition form and attach completed RA, SWI, quotation

and SDS. Ensure RA, SWI and requisition form

is signed by supervisor.

NO

YES

Submit the completed RA, SWI and chemical requisition form to the

Safety Officer for inspection (Kim Phu in Room G03B)

RA, SWI and requisition form reviewed by Safety Officer.

Are the RA, SWI and chemical requisition form approved by Safety

Officer?

Take requisition form (with quotation attached) to department

Finance Manger for processing

YES

NO

Email soft copy of RA and the names of any new chemicals to laboratory manager for record-

keeping

Department of Chemical Engineering Safety Manual (Version 8.0) 29

4.2 Gas Cylinders Theoretical and practical training on gas cylinder bottle safety and handling must be carried out prior to working with gas cylinders. The following rules apply to the use of gas cylinders in the laboratories and workshops:

Safety and Reporting:

• If toxic gases are required, consult with SO to ensure appropriate safety equipment (e.g. gas alarms, gas detector etc.) and practices are in place prior to ordering the cylinder,

• Leaking cylinders must be returned immediately and reported to the HSR or SO, • Ensure that non-return valves are used in the supply line in the system, especially for

flammable gases. Ensure that the correct regulators and fittings are used for the gas and cylinder type,

• If flexible tubing is being used, ensure that it is of the appropriate rating to handle the working pressure or the type of chemical being used. Inspect the tubing regularly for any signs of degrading. Workshop staff can provide advice for ordering.

Storage of gas cylinders:

Department of Chemical Engineering Safety Manual (Version 8.0) 30

• Always be aware that in the event of a fire that any gas cylinder may explode. The number of cylinders maintained in laboratories must be kept to a minimum. If the number of gas cylinders exceeds the minimum amount of gas cylinder that can be stored for that particular laboratory size, gas alarms must be installed,

• Empty cylinders should be sent back to Chemical Engineering Gas Store marked ‘EMPTY’ if appropriate,

• All cylinders must be restrained in accordance with Australian Standards on the wall or a fixed bench. All cylinders must be secured snugly with a strap or chain that is above the middle of the cylinder (a single chain can be used to secure several cylinders as long as each cylinder is secured on at least three sides),

• All cylinders must be kept away from flames or any direct heat sources, • Gas cylinders should be always used in an upright position, • Gas cylinder safety caps must be screwed on top when a regulator is not installed on

the bottle, • Toxic and hazardous gas cylinders must be properly ventilated.

Transportation:

• When transporting cylinders the special cylinder trolleys must be used. They are normally located in the Chemical Engineering Gas Store area out in the hard standing area south side of Building 37,

• Personnel must never remain in a lift with a gas cylinder bottle during transportation of the cylinder. The lift must be isolated (on all floors) away from all students and staff until the cylinder bottle has been safely transported using the lift. The lift is to be isolated by placing a “DO NOT ENTER” sign in front of the lift for ALL floors of the building,

• A minimum of two people must be presented when transporting cylinders using the lift.

4.3 Compressed Air Compressed air services are located in all the laboratories from centralised compressed air units. They are run and maintained by the University’s maintenance department. When using a compressed air line, an isolating valve and a regulating valve with a pressure gauge must be part of the installation. All air or gas connections must be undertaken by qualified trained

Department of Chemical Engineering Safety Manual (Version 8.0) 31

maintenance staff. If a gas connection or fittings are required, seek advice and assistance from the technical staff or SO.

4.4 Cryogenics It is also required that anyone working in a laboratory area with cryogenic hazards complete a Cryogenics theory training session and practical training even if they are not handling the material directly. Further safety information about liquid nitrogen and asphyxiation hazards can be found online.

4.5 Equipment and Instruments All laboratory equipment and instruments shall only be used by authorised trained personnel. An authority to use any equipment must be obtained from the laboratory supervisor and will only be authorised after operational training and demonstration of competence have been undertaken in order to ensure that persons using the equipment know how to use it effectively and safely.

4.6 Use of X-Ray Equipment Students requiring the use of x-ray equipment must first pass the online Radiation Safety Training module and learning assessment that is accessed through Moodle. The radiation training module comprises of two parts, which users must complete: (1) Basic Principles; and (2) Practical Principles. Once the training is completed, this will be registered online. Links to access these sites are listed here, but the user must be logged into Moodle to enrol. No enrolment key is necessary for students as it is set-up for self-enrolment and the module will open after clicking on "enrol me".

Basic Principles: http://moodle.vle.monash.edu/course/view.php?id=12832

If any issue during the online training process arises, contact the Radiation Safety Officer or the Monash OHS Radiation Protection Officer, Margaret Rendell (margaret.rendell@monash.edu), for assistance. Additional information can be found in the OHS Radiation Safety Manual and webpage.

After the completion of online training, local laboratory induction and practical instrument training will then be carried out on the specific x-ray equipment(s) to be used. Users will be issued a personalized radiation monitor to access the X-ray equipment areas. The user will undergo practical training until the user is able to pass the instrument assessment. The user will then be signed off and left to use the equipment unsupervised. All x-ray equipment must be booked before use.

Personal radiation monitors must be worn at all times whilst using x-ray equipment. The monitors should be returned to the Safety Officer’s office when leaving the X-ray laboratory as these monitors are sent out periodically throughout the year for calibration and testing of radiation levels. Reminder emails will be sent out periodically to return the monitors for calibration and testing.

Department of Chemical Engineering Safety Manual (Version 8.0) 32

4.7 Use of Mercury Students requiring the use of the Mercury Intrusion Porosimetry (MIP) must first undergo training on the safety risks of Mercury along with performing a Risk Assessment and Safe Work Instructions on the experiment and instrument. Once the Safety Officer has approved the Risk Assessment, practical training on the instrument and cleaning of Mercury commences. Practical training continues until the user passes the practical assessment. Once training has been completed and the trainer is satisfied with the user’s competence in handling Mercury and using the instrument, the user can use the instrument unsupervised. To use the MIP instrument, a booking must be made in advance.

The handling of Mercury is contained in the fume-hood in laboratory G11 and all waste that is potentially contaminated with Mercury are disposed in the mercury-contaminated rubbish container in the fume-hood. When the waste container is full, the waste must be double bagged with the appropriate label and hazard warnings and stickers present on the outer waste bag. For small spills of Mercury, a specialised vacuum cleaner is available to assist with the clean-up. For large spills, it is advised to immediately decontaminate any personnel who has any direct contact with Mercury, isolate the spill from any traffic and notify the Safety Officer as soon as possible.

4.8 Fire Fighting Equipment All laboratories should have appropriate portable fire extinguishers placed near the laboratory exits. When working in any laboratory before commencing any work, ensure familiarity with the placement, type and use of these fire extinguishers. Training in the selection and use of fire extinguishers is provided by OHSE training or the Zone 5 consultant.

Monash University recommends against intervention in the event of a fire in the workplace. The use of fire extinguishers must be limited to instances where staff have been trained in the use of fire extinguishers and are confident to do so, the fire is small and there is no risk that it will spread to nearby flammable/combustible materials.

If these conditions are not assured, raise the alarm by dialling 333 on internal telephones (if necessary do so from another building or room) or by picking up the nearest red telephone and apprising the Security and Traffic Office on the situation details.

4.9 Electrical Work All electrical safety aspects of the laboratories and equipment are under the control of qualified electricians and BEAMS. All electrical safety instructions and procedures specified by the electronics workshop supervisor must be followed. All incidences of circuits breaking must be reported to the SO.

4.10 Forklift Operation The Faculty has a small electric pallet forklift that can lift up to one tonne and may only be used by a licensed operator. Any person requiring the use of the small pallet forklift needs to arrange this via the SO or workshop staff directly.

Department of Chemical Engineering Safety Manual (Version 8.0) 33

5 Failure to Comply to Safety Requirements and Laboratory Procedures

Non-compliance to safety requirements and laboratory procedures are subjected to a series of disciplinary actions:

5.1 PPE specific failure to comply procedures The safety requirement for Personal Protection Equipment (PPE) is to wear at minimum safety glasses, laboratory coat and closed-toe shoes. Failure to comply with the PPE safety requirement will lead to the following disciplinary procedure:

• 1st Warning (1st yellow ticket): Issue yellow ticket

Users who fail to wear the minimum PPE will be issued with a yellow ticket by the Safety Officer, Deputy Safety Officer or Health Safety Representative. The number of yellow tickets will be recorded against the user’s name.

• 2nd Warning (2nd yellow ticket): Laboratory Exclusion

If a user continues to disregard the safety requirement of wearing the minimum PPE, a second yellow ticket will be issued to the offending user. The user will be banned from accessing any laboratory for 2 weeks.

• 3rd Warning (3rd yellow ticket): Reckless disregard for safety and laboratory requirements

For a repeating offender displaying no regard for wearing PPE, a third yellow ticket will be issued to the user. The offending user will then be subjected to the disciplinary

1st Warning: Issue Yellow Ticket• User will be issued a yellow as a warning for not complying to

PPE requirements (this will be recorded)

2nd Warning: Laboratory Exclusion• User will be issued a second yellow ticket (this will be

recorded),• User will be banned from accessing any laboratory for 2

weeks

3rd Warning: Reckless Disregard for Safety and Laboratory Requirements• User will be issued a third yellow ticket (this will be recorded)• User will be subjected to general disciplinary policy for

reckless behaviour• User will need to meet and/or write a formal letter of apology

to person(s) involved and/or to Head of Department• User may need to attend a formal hearing and be excluded

from the faculty and/or university

Department of Chemical Engineering Safety Manual (Version 8.0) 34

procedure for reckless disregard for safety and laboratory requirements. The disciplinary actions involve will include meeting and/or a writing a formal letter of apology to the person(s) involved in the incident and/or to the Head of Department, a formal hearing and exclusion from the faculty and/or university.

5.2 Laboratory specific failure to comply procedures The safety requirements for laboratory procedures are outlined in Chapter 4: Laboratory Procedures. Failure to comply with the PPE safety requirement will lead to the following disciplinary procedure:

• 1st Warning: Hazard & Incident Report and Investigation

The misconduct and failure to comply with safety and laboratory requirements will be recorded in a Hazard & Incident report. As standard procedure, the Hazard & Incident report will be investigated.

• 2nd Warning: Laboratory Exclusion

The person of misconduct will be excluded from accessing any laboratory in the department for the period of time (can range from one day to few weeks) which is sufficient for the incident to be investigated and the issue resolved.

• 3rd Warning: Reckless disregard for safety and laboratory requirements

For a repeating offender displaying reckless disregard for safety and laboratory requirements, the offender will be subjected to the general disciplinary policy for reckless behaviour. The disciplinary actions involve will include a writing a formal letter of apology to the persons involved in the incident and/or to the Head of Department, a formal hearing and exclusion from the faculty and/or university.

1st Warning: Hazard & Incident Report and Investigation• Misconduct and failure to comply with safety and laboratory

requirements will be recorded in Hazard & Incident report• Investigation into the Hazard & Incident report will take place

2nd Warning: Laboratory Exclusion• Users will be banned from accessing any laboratory during

the period of time (from 1 day to few weeks) while investigation into misconduct and failure to comply to safety and laboratory requirements takes place

3rd Warning: Reckless Disregard for Safety and Laboratory Requirements• User will be subjected to general disciplinary policy for

reckless behaviour• User may need to meet and/or write a formal letter of apology

to person(s) involved and/or to Head of Department• User may need to attend a formal hearing and be excluded

from the faculty and/or university

Department of Chemical Engineering Safety Manual (Version 8.0) 35

6 Emergency Procedures

6.1 General Prior to commencing work in any area within the department all staff and students must ensure that they are aware of the locations of the nearest:

• Fire extinguisher • First aid kit • Eye wash/safety shower • Isolation devices for gas, water and power • Emergency spill containment procedures • Emergency personal protection equipment (e.g. Self-Contained Breathing Apparatus) • Building exits and congregation areas outside • The closest First Aid officers

In addition, in each office and laboratory an Emergency Procedures booklet can be found which details the procedures for all emergency procedures. The Emergency Procedures booklet can also be found online.

6.2 Response to Medical Emergencies, Injuries and Chemical Exposures If a medical emergency, injury or chemical exposure occurs, the site of exposure must be flushed with running water as detailed below and first aid must be sought seek from area first aiders. For detailed emergency advice, refer to the SDS in Section 4: First Aid Measures. When the emergency/injury has been managed, the safety officer must be notified and a Hazard/Incident Investigation must be initiated.

6.2.1 Emergency phone numbers

A list of emergency resources and their phone numbers are given below:

• Emergency (internal phone) 333 • Emergency (mobile) 990 53333 • Security (Clayton campus) 990 53059 • Occupational Health and Safety 990 51016 • Campus Medical Centre 990 53175 • Community Care-Line 990 51599 • Counselling 990 53156 • University Switchboard 990 54000 • Poisons Information Centre 13 11 26 • Chemwatch 1800 039 008 • After-hours electrical power assistance 0417 389 597

Department of Chemical Engineering Safety Manual (Version 8.0) 36

6.2.2 Skin exposures

For all skin exposures, the affected area must be washed under clean running water for 15 minutes. Ideally this should be done under an emergency shower or for small spills, at an eyewash station and aid is to be sought from the area first aiders. Follow any other instructions listed in SDS for skin exposures.

Where the substance is known to be harmful, or health effects are being experienced, emergency medical assistance must be sought by dialling 333 on the nearest telephone or 9905 3059 from a mobile phone. Where exposures to cyanide, arsenic and hydrofluoric acid may occur special First Aid considerations and actions must be taken. These will be detailed in local risk assessments and safe work instructions. The safety shower is checked weekly and recorded.

6.2.3 Eye Exposures

For all eye exposures, the eye must by flushed with clean running water for 15 minutes, while holding the eyelids open. This should be performed at an eyewash station, after which first aid is to be sought from the area first aiders. Where the substance is known to be harmful, or health effects are being experienced, emergency medical assistance must be sought by dialling 333 on the nearest telephone or 9905 3059 from a mobile phone. Medical attention must be obtained for all eye exposures to corrosives.

Follow any other instructions listed in SDS for eye exposures. Where exposures to cyanide arsenic or hydrofluoric acid occur special First Aid considerations and actions must be taken as detailed in the local Safe Work Instructions. The eye wash/safety shower is checked weekly and recorded.

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6.2.4 Ingestion

Ingestion is deemed to be an unlikely route of exposure if the chemical safety handling instructions are followed. However if ingestion occurs, refer to and follow the SDS instructions for ingestion exposures.

6.2.5 Vapour Inhalation

Where inhalation effects are experienced (including respiratory distress and central nervous system depression) fresh air should be sought immediately. Where the substance is known to be harmful, or health effects are being experienced, emergency medical assistance must be sought by dialling 333 on the nearest telephone or 9905 3059 from a mobile phone. Medical attention must be sought for all corrosive substances exposures. Follow any other instructions listed in SDS for inhalation exposures. Where exposures to cyanide, arsenic or hydrofluoric acid occur special First Aid considerations and actions must be taken.

6.2.6 Oxygen Resuscitation

The department maintains oxygen resuscitation capabilities primarily in order to respond to emergencies involving cyanide exposures. The department holds one oxygen resuscitation unit.

6.2.7 Evacuations and Response to Low Oxygen Alarm (in laboratory B37/G11)

The normal concentration of oxygen in the atmosphere is approximately 20.9% volume. In the absence of adequate ventilation the level of oxygen can be reduced surprisingly quickly by breathing and combustion processes. Oxygen levels may also be depleted due to dilution by other gases such as carbon dioxide (also a toxic gas), nitrogen or helium, and chemical absorption by corrosion processes and similar reactions. Oxygen sensors should be used in environments where any of these potential risks exist. Oxygen monitors usually provide a first-level alarm when the oxygen concentration has dropped to 19% volume. Most people

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will begin to behave abnormally when the level reaches 17%, and hence a second alarm is usually set at this threshold. Exposure to atmospheres containing between 10% and 13% oxygen can bring about unconsciousness very rapidly; death comes very quickly if the oxygen level drops below 6% volume.

If a low oxygen alarm is triggered, everyone in that area should evacuate to safety as quickly as possible. Unconsciousness and death may occur in seconds as a result of low oxygen. Breathing as little as one or two breaths of air containing too little oxygen can have serious and immediate effects, including unconsciousness. Because there are no warning signs of reduced oxygen concentrations (other than a low oxygen alarm), these environments are extremely dangerous. An oxygen detector is located in laboratory G11, and this will activate the alarm if levels fall below the safety threshold.

The evacuation procedure in response to the low oxygen alarm is to evacuate from the laboratory to the nearest safe area, which should the main corridor of building 37. Once the area is evacuated, access will not be permitted until authorised by the Building Warden or Safety Officer.

6.2.8 Evacuations and Response to Explosive Vapour Alarm (in laboratory B37/G11)

Laboratory G11 is also fitted with explosive gas alarms that will activate if explosive vapours are detected.

Evacuation will depend on whether it is a Stage 1 Alarm (orange light) or a Stage 2 Alarm (red light).

• Upon activation of a Stage 1 Gas Alarm (orange light) all personnel within the identifying area are to check for any chemical spills, open gas taps, open chemical cabinets or anything else that may cause a low-level alarm.

• If the alarm is activated during normal work hours, contact the Building Warden and/or Safety Officer. During after-hours the F&S or ESO should attend. They will acknowledge the alarm by pressing one of the Green alarm mute buttons.

• If the explosive gas level has decreased to below the activation point, both the alarm and flashing light will stop.

• If explosive gases are still above the activation threshold, the audible alarm will be muted but the flashing orange light will remain on UNTIL the level decreases below the activation threshold limit.

• If no cause can be found and the alarm is still active, the person in charge (Building Warden, Safety Officer, or ESO) will decide what further action to take.

• Unless specifically told by the person in charge, an evacuation of the area is NOT required.

• If the gas levels increase, the Stage 2 Gas Alarm (Red Light) will activate, which will escalate matters to a building-wide evacuation. ALL personnel within ALL lab areas of New Horizons are to evacuate into the nearest office area of the building and await further instructions. Personnel in the ground floor labs are to make their way to the emergency meet-up point as directed by the emergency floor plan.

• No personnel are to enter or re-enter ANY lab areas without authority from the person in charge (Building Warden, Safety Officer, or ESO).

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• If an evacuation of the building is deemed necessary, then this will be achieved by the person in charge activating a building Fire Alarm.

6.2.9 Evacuations and Response to Fires

Monash University does not endorse direct intervention in the event of a fire. The appropriate response is to:

Step 1: Activate the nearest break glass alarm

• If you have a phone in the room ring SECURITY on extension 333 and advise them of your location,

• Alert a Fire Warden during normal working hours of the fire location, especially if you have seen the fire yourself,

• Only use a fire extinguisher if trained and there is no risk to you, • Prepare to evacuate.

Step 2: Evacuate

• On the ALERT tone (intermittent beeping) prepare to leave. During work hours wait for announcements over the public address system. Outside normal work hours the building goes on automatic evacuation mode,

• On the EVACUATION tone (continuous whooping) leave the building. Leave by the nearest available emergency exit (indicated by a green exit light),

• DO NOT USE LIFTS, • Follow instructions from Floor Wardens or emergency personnel (during work hours).

Go to assembly area, • Wait for further instructions do not leave the assembly area without informing

emergency personnel.

6.3 Spill Management The principles of spill management apply universally irrespective of the size and nature of the substance(s) involved.

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Step 1: Raise the alarm and Evacuate (if required)

• Where the spill is small and of low risk and can be easily managed locally, other people present in the area must be notified of the spill and should leave the area,

• Where the spill is large or involves hazardous substances or dangerous goods, the Safety Officer and emergency services (via security) must be notified,

• Where the spill represents an immediate threat to personal safety, the nearest ‘Break Glass Alarm’ must be activated while evacuating.

Step 2: Isolate Hazard

• Depending on the size and the risk associated with the spill, the lab, area, floor or building must be isolated,

• Any people who have been exposed must, if safe to do so, be moved to a safe decontamination area. The treatment of serious injury must take precedence over decontamination and containment,

Note: If unsure of the hazards presented and associated risk to health and safety consult your supervisor, SO or OHSE (Ext. 51016) prior to taking any action.

• Restrict unnecessary movement into and through the area to avoid spreading contamination. Isolate the area be erecting a temporary barricade and placing suitable warning signage. These items are available from the department Safety Officer.

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Step 3: Clean Up

• Make an estimate of the safety of entering the spill zone based on the nature of the substance involved,

• If there is any possibility that toxic, asphyxiating, corrosive or otherwise harmful vapours may be present, the area must not be entered by anyone, except the fire brigade or one of the trained Self-Contained Breathing Apparatus Clean-Up personnel,

• A minimum of two people must be involved in the “clean up.” This will allow for both task sharing and to allow the alarm to be raised in the event of an exposure or medical emergency.

General Procedures for Cleaning up a Chemical Spill using a Spill Kit

There are two types of spill kits available with chemical clean-up: (1) small green spill-kits; and (2) large orange spill-kits (usually seen as orange wheelie bins which contain the spill absorbent material inside). Both types of spill kits can be found near laboratories on every floor of any building. The cleaning procedures for both types of spill-kits are the same:

• Identify the material that has been spilled and ensure a SDS is available,

• Select the appropriate absorbent material from the green spill kit located near the laboratory door. (Red Spill X-A for acid spills, Blue Spill X-C for basic spills and Brown Spill X-S for solvent or hydrocarbon spills),

• Create a bund around the edge of the spill using rags (this can be obtained from the Safety Officer). This is especially important if the amount of locally available absorbent is not sufficient to absorb all of the spilled material,

• Absorb all remaining spilled material and mix thoroughly to neutralise the spill,

• Collect the absorbent, contaminated gloves and any other items in the plastic bags provided and label in accordance with Monash’s guidelines,

• Take the contaminated bag to the Engineering Stores (Room G02) where disposal by Chemsal will be arranged.

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7 Waste Management

The Monash Occupational Health and Safety group have established Waste Management Procedures that cover both non-hazardous or landfill waste and prescribed waste. The objectives of these procedures are to ensure compliance with trade waste agreements, local legislation and to encourage recycling and waste minimization practices.

7.1 Waste Management The wastes generated in the department can be classified as landfill, organic/solvent and inorganic. Landfill waste comprises non-hazardous or prescribed material including foodstuffs, non-recyclable plastics (red bins are suitable for landfill wastes and can be located the common room and tea rooms). Liquid laboratory waste is separated and stored according to the following broad classifications:

• Acid (NOTE: Nitric acid waste should not be mixed with any other acid waste) • Base • Hydrocarbon/solvent – these are further separated and typically hydrocarbon waste

types are ethanol, acetone and chlorinated hydrocarbon.

Prior to the introduction of a substance into a laboratory, a waste management strategy, including collection, handling and disposal, must be devised in conjunction with the Academic supervisor and the Safety Officer.

Each room and laboratory in the department is equipped with a landfill bin. These are not suitable locations for disposing liquids, hazardous substances, dangerous goods, broken glass, sharps or biological wastes. Laboratory wastes must be disposed of in accordance with local legislation. All dangerous goods and hazardous substances must be disposed of by a licensed contractor. Monash University’s preferred provider is Chemsal.

Wastes are to be stored in a vessel of appropriate construction (e.g. do not use a plastic vessel for storing hydrocarbons), labelled in accordance with the department’s guidelines (see Section 4.1.7: Chemical Safety for more details about labelling requirements) and stored in a polyethylene container with a vented cap. Chemical waste of different compositions should not be mixed together unless they are not classified as being a Dangerous Good. The waste is to be brought to the Engineering Store (Room G02, operating hours: 9am-5pm, Monday-Friday) for disposal.

Broken glass is to be disposed of in the white bins labelled “broken glass” that are located in each of the laboratories. Contaminated solid material (e.g. gloves, towelling) is to be collected in a suitable container, labelled and brought to the Engineering store for disposal by Chemsal. Chemical waste must always be transported in an appropriate carrier or trolley.

Biological Wastes must be managed in accordance with the local biosafety waste management procedures and undergo a risk management assessment for biological hazards. This can be assessed using the Risk Management Biological Hazard Edition. A biological waste management plan must be developed in consultation with the Biosafety Officer.

Sharps bins are supplied to laboratories where sharp implements or needle sticks are used. When full, these are to be brought to the Engineering Store for disposal.

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7.2 Chemical Waste Disposal Procedure The procedure for chemical disposal comprises of a series of steps to prepare the chemical waste and its container for safe handling when taking the waste to Engineering store for disposal and handling by the Engineering store and Chemsal staff. The procedure is outlined below:

Step 1: Check Safety Data Sheets

The Safety Data Sheets are consulted for information about waste disposal. The type of material the waste container is made from should be given considerable attention to ensure that the chemical waste does not deteriorate the container.

Step 2: Label Chemical Waste Container

Plastic waste contained (with a vented cap) can be collected from the chemical engineering store. When filling the chemical waste container, ensure that the container is not over-filled (no more than 75% of the container or be stored for no more than 3 months) to prevent any potential build-up of pressure in the container. Also ensure that the container is in good condition (e.g. no signs of deterioration or brittleness) and not leaking and that the chemical waste is clearly labelled on the container (including name and date decanted). For hazardous and/or Dangerous Goods chemicals, ensure that the appropriate hazardous and/or Dangerous Goods symbol and risk/safety phrases are present clearly on the label.

For large amounts (> 1kg) of solids or powder waste, ensure that the waste is contained in two-layers of bags (e.g. solid/powder is contained in a primary bag, which is placed in a secondary bag and sealed. Waste labels and safety symbol stickers are placed on the secondary bag) to contain any potential leakage of the waste contents from the primary waste bag.

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If the chemical waste is stored in the laboratory temporarily prior to transporting the waste to the Engineering stores, ensure that the waste is not stored directly on the floor. The chemical waste should be stored in spill trays to contain any potential leakages.

Step 3: Fill in Chemsal Manifest Form

The Chemsal manifest form can be obtained from the chemical engineering staff intranet (A copy of the manifest can also be seen in Appendix 5: Chemsal Manifest Form for Chemical Waste Disposal). Prior to filling out the form, obtain your supervisor or academic supervisor’s approval and the cost centre/funding number to pay for the waste. Fill out all sections of the form; failure to fill the manifest form completely will result in the chemical waste not being accepted by Chemsal for disposal. For any hazardous/Dangerous Goods chemicals contained in the waste, the manifest must be accompanied by the SDS to be given to the Engineering store/Chemsal staff.

Step 4: Take waste to Engineering store

Once the chemical waste is completely contained and labelled appropriately (and the manifest form completely filled-out), take the waste to the Engineering store for collection by Chemsal. Give the Engineering store staff the Chemsal manifest form and any SDS for hazardous/dangerous material. Always transport chemical waste in an appropriate carrier or trolley.

7.3 Recycling There are four types of waste suitable for recycling:

1. Office paper 2. Cardboard paper 3. Metal food containers, glass, plastic and waxed paper (e.g. paper used for food

containers)

Blue bins are suitable for copy paper, manila folders, exercise books and envelopes, however are not suitable for cardboard, waxed paper, food soiled paper, plastic laminate or takeaway boxes. The nearest blue bins are located in the common room and the tea room at 18 Alliance Lane.

For cardboard waste, if the cardboard waste is in a form of a box, the box needs to be flattened prior to placing the waste in the bin. Cardboard waste bins can be located in the laneway between buildings 35 and 37.

Yellow bins are suitable for tins, cans, glass bottles, plastic bottles and milk containers, however they are not suitable for food, polystyrene, plastic cups and takeaway boxes. Yellow bins are located in the common room, the general office and at the campus centre.

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8 Documentation

8.1 Experiment Planning and Preliminary Hazard Analysis All staff and postgraduates engaging in laboratory work are required to maintain safety documentation and engage in consultation prior to beginning experimental works. The consultation includes Risk Assessments (RA) and Safe Work Instructions (SWI) being established and approved prior to new research being initiated. Once the RA and SWI are established, if any experimental procedure or storage of a chemical(s) is altered in any way, then the RA and SWI needs to be reviewed and modified to reflect the changes. This ensures that the required safety precautions and considerations are made, in consultation with academic supervisors, research staff the department safety officer and the health and safety representative prior to any works beginning.

Once the Risk Assessment and Safe Work Instructions are completed, these documents must be first reviewed and approved by both your laboratory manager and supervisor

before submitting the documents to the Safety Officer for review.

NOTE: It is not the Safety Officer’s role to understand the experimental work for a research project but only to review the safety aspects of the work.

For a post-graduate student, for each research milestone reached (e.g. transfer/confirmation), the project Risk Assessment and Safe Work Instructions must be

included as part of the milestone report.

8.2 Risk Assessments The main tool used to implement of the OHS Act is risk assessment. OHSE has developed a Risk Control Program for the use of all departments to assess and control the risks of their research and teaching activities that may impact on the health and safety of the employees, visitors, contractors, students and staff. Each staff member and student in the department must attend the Risk Management Training as soon as possible after commencing at Monash University.

A risk assessment must be performed for all experimental processes, substances/reagents and unit operations that occur in the department. Monash University has developed a comprehensive Risk Control Program. This risk control program enables each of the main hazard groups (manual handling, equipment and process, chemical, biological, radiation) to be assessed. Control measures and continuous improvement plans must be developed and

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reviewed as required. When performing a risk assessment of your experiment or work, the following factors must be considered:

• Ordering chemicals/equipment, • Transportation of chemicals/equipment, • Storage of chemicals/equipment, • Conducting the experiment/work, • Waste management

When developing corrective action or control strategies the “hierarchy of controls” must be considered. The single most important outcome of a risk assessment is to implement effective and sustainable controls to prevent or significantly reduce the chance of injury, illness or exposure. The hierarchy of controls comprise four levels; Elimination, Substitution, Engineering and Operational.

The risk assessment must be completed by the researcher for each new piece of equipment, substance or process and it must be signed off by the academic supervisor and the SO as a minimum. Risk assessments must be reviewed with changing conditions or direction of experiment or as a minimum, it must be subjected to a general review annually.

8.3 Safe Work Instructions Safe Work Instructions (SWI) are required for any process, reagent/substance, unit operation or equipment that has a risk factor of medium or higher (as determined in the risk control program). These Safe Work Instructions must be signed by users, supervisors, and sometimes lab/equipment managers before any work takes place. Additionally, for risk factors above medium, the departmental Safety Officer is also required to sign-off on the SWI before it can be uploaded to the safety database and work begins. When completed, both the signed Risk Assessment and Safe Work Instructions need to be uploaded to the Safety Database in the correct lab location.

Safe Work Instructions provide information necessary to assist all staff and students to perform tasks safely. These instructions also assist in the training and orientation of new staff and students in the hazards of the tasks to be performed, as well as providing them with the rules and procedures necessary to ensure that they can perform their work in a safe manner. Safe work instructions provide information about conducting work safely rather than an explicit description of how to perform the works.

OHSE has developed Guidelines for the Development of Safe Work Instructions that can be adapted for a range of experimental and workshop activities. Some of the important information that Safe Work Instructions provide are emergency procedures, waste management procedures and personal protective equipment requirements. Safe Work Instructions must be written by the researcher and signed off by the academic supervisor and SO.

8.4 Training Records Training in occupational health and safety principles and procedures is one of the essential elements for a safe working environment. At Monash University, much of the training in

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safe work procedures is often carried out in the department within laboratories and is specific to individual research groups.

For supervisors to demonstrate effectively that they have provided comprehensive training in safe work procedures for the staff and students that they supervise, the training that they undertake must be recorded in Training Records. A short description of the points covered in the training should be maintained in a folder in the laboratory or workshop for each process, use of equipment or laboratory/studio procedure.

When a supervisor provides training in a procedure or in the use of equipment, the completion of the training should be recorded on the form and endorsed with the signatures of the trainer and trainee. The student or staff member being trained should be able to demonstrate competence in the task(s) before the supervisor completes the record of training.

8.5 Chemical Registers The SDS and register of chemicals being used in a laboratory as defined in Section 4.1.7 Chemical Safety.

8.6 Laboratory/Workshop Safety Inspections The department safety committee inspect all laboratory areas within the department once each semester. The objectives of the inspection are to ensure that Monash policies and procedures are being followed, safety documentation is maintained, emergency facilities are operational and that minimum housekeeping standards are maintained. The inspection team comprises one committee representative, one academic staff representative and one research person/technical representative. Performance is recorded against a checklist and actions are recorded on the Inspection Worksheet.

8.7 Rig Safety Audits Safety assessments of experimental rigs and pilot plants must be performed at the planning and design stage, construction and commissioning stage, and when modifications to operation or components are made. Where the proposed apparatus/pilot plant is small scale, with few or no moving parts, not producing or consuming heat or hazardous materials, it is appropriate to conduct a risk assessment in accordance with Monash University’s Risk Control Program. Where the proposed apparatus/pilot plant has moving parts, produces or consumes heat and hazardous materials a Hazard and Operability (HAZOP) study must be performed.

A HAZOP is a systematic technique for identification of potential failures in equipment or operation, which may lead to dangerous situations or operational problems. It allows investigation of the outcomes of a change in each process parameter. The department safety officer will provide guidance and advice regarding the appropriate approach to this initial safety assessment when project proposals are submitted for approval.

8.7.1 Design and Planning

During the design and planning stage the safety assessment team must include the following representatives: the research personnel (postgraduates and post doctorates), academic supervisor, department safety officer, occupational health and safety representative and if additional expertise is required, the OHSE Zone Consultant should be included.

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8.7.2 Construction and Commissioning

During the construction and commissioning stage, the safety assessment must be reviewed; the team must comprise as a minimum the research personnel (postgraduates and post doctorates), academic supervisor and department safety officer. If there are significant changes to the original specification the team should also include the occupational health and safety representative and Zone Consultant, if they formed part of the original team.

8.7.3 Operation

Safety assessments must be performed no less than once annually during the period of operation of the equipment. For a small sized rig/pilot plant or process that does not use or produce dangerous goods or hazardous substances it is appropriate to perform a risk assessment, larger or more inherently dangerous rigs require a HAZOP. If there are no operational changes to the equipment, the assessment team can be limited to the researcher, academic supervisor and SO.

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Appendices

Appendix 1: Contractor Induction Sign-off Sheet

Appendix 2: Safety Manual Quiz

Appendix 3: Compulsory Induction and Training Checklist

Appendix 4: Permit to Run Apparatus Unattended

Appendix 5: Chemsal Manifest Form for Chemical Waste Disposal

Appendix 6: Definitions of Incident Type for SARAH Reporting

Appendix 7: Laboratory/Workshop Inspection Checklist

Appendix 8: Safety Web Resources

Appendix 9: Safety Manual Amendment Revision Log

List of Acronyms: Acronym Acronym in full

BO Biosafety Officer DSO Deputy Safety Officer HSR Occupational Health and Safety Representative OHS Occupational Health and Safety OHSE Occupational Health, Safety and Environment group RA Risk Assessment RCD Residual Current Devices SO Safety Officer SDS Safety Data Sheets (used to be known as MSDS – Material Safety Data Sheets) SWI Safe Work Instruction

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Appendix 1: Contractor Sign-off form

CONTRACTOR INDUCTION

I acknowledge that I have received information that relates to my safety while working in the Department of Chemical Engineering. I agree to adhere to the instructions provided by the Safety Officer and the terms of my engagement. I agree to familiarise myself with the location of the exits, assembly area, emergency phone and contact details of the area first aiders. I agree to inform the Safety Officer or department representative if any incidents or adverse events occur while I am working in the department.

Name of Contractor: ___________________________________

Signed: Date: _________

Safety Officer: ________________________________________

Signed: Date: _________

Department Contact: ___________________________________

Signed: Date: _________

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Appendix 2: Safety Manual Quiz

Name:

Supervisor:

Date:

Safety Manual Quiz

1. Who is responsible for health and safety in the department? a. Safety Officer b. Vice Chancellor c. Head of Department d. Students e. All of the above

2. Which groups of personnel require safety induction and training? a. Research staff b. postgraduate staff c. Visitors and contractors d. General staff e. Anyone (staff or visitor) working in the department f. All of the above

3. When do contractors NOT need a safety induction? a. When they will be working unsupervised for less than one day in a laboratory b. When they will be working unsupervised for less than one hour c. Answers (a) and (b) d. Contractors must always receive a safety induction

4. The safety induction for contractors requires, at a minimum: a. Information on local emergency procedures and hazards b. The same induction given to staff in that area c. Contractor induction CD training d. No induction is required for technicians on regular service visits

5. Non-compliance with the safety requirements may result in: a. Formal advice to supervisor of non-compliant person b. A written warning c. Exclusion from the equipment/lab involved d. Exclusion from all chemical engineering laboratories

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6. The Safety Regulations in the Safety Manual cover (select all that apply): a. Laboratory procedures b. Emergency Procedures c. Bullying d. Threats to personal safety e. All of the above

7. Staff or students who may be exposed to raw sewerage in their work environments

a. MUST receive a Hepatitis B inoculation prior to beginning work b. Are strongly advised to receive a Hepatitis B inoculation prior to beginning work c. Should receive a Hepatitis B inoculation sometime during the project d. MUST receive a Hepatitis B AND a tetanus inoculation

8. After hours work is defined as work undertaken on campus outside the normal working hours of: a. 8.00 am – 6.00 pm any day of the week b. 8.30 am – 5.30 pm Monday to Friday only c. 9.00 am - 5.30 pm Monday to Friday d. 8.45 am - 5.00 pm Monday to Friday, excluding university holidays

9. “Low Risk” does not require additional procedures for after-hours work. Which activities are regarded as low risk work? (select all that apply)

a. Lectures and tutorials b. Desk work in an office c. Desk work in a laboratory d. Desk work in a lab where there is no lab work underway e. Use of low risk laboratory equipment e.g. microscopes

10. If your mobile phones rings while you are in a laboratory, you should: a. Answer only if there are no flammable materials stored nearby b. Answer only if it is safe to remove your dusk masks or chemical shield c. Answer only after taking off your gloves d. Terminate the call or answer it outside, after removing gloves e. Mobile phones are not permitted in the laboratories

11. What PPE is mandatory for all the personnel entering / working in the laboratory a. Dark goggles and dust masks b. Safety glasses, fully enclosed footwear and lab coat c. Dust masks and disposable shoe covers d. Safety glasses and shoe covers e. Lab coat and steel capped shoes

12. Safe work practices involve (select incorrect) a. Washing hands after work and before leaving laboratory b. Pipetting materials using mouth c. Disposal of gloves immediately after the work is finished d. Never use laboratory apparatus without prior instructions

13. Unattended experiments a. Do not require a permit b. Require a permit c. Require a permit and risk assessment

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d. None of the above

14. Hazardous substances and Dangerous Goods a. Mean the same thing b. Means nothing c. Hazardous substances harm health while dangerous goods potentially hazardous to people

and property. d. Hazardous substances harms people and property while dangerous harm health

15. Materials Safety Data sheets are required only for a. Hazardous goods b. Dangerous goods c. Laboratory soap solutions d. Answers (a) and (b) e. All of the above

16. While storing dangerous goods: a. One has to check if they are compatible with each other b. Must be accompanied by risk assessments c. Must be checked using segregation table d. All of the above

17. Substances prepared and stored in the laboratory a. Must be labelled b. Must be labelled and entered in the laboratory hazard register c. Not to be recorded in laboratory hazard register d. Do not need to be labelled e. None of the above

18. In the event of a chemical exposure to the eyes a. Immediately use saline solution from the first aid kit to flush the affected area b. Seek the area first aider and obtain MSDS to give to medical centre c. Immediately flush the eye with running water for 15 minutes d. Seek the area first aider and notify the safety officer

19. When the first tone of the fire alarm sounds a. Evacuate the area b. Seek advice from the building warden c. Collect essential items and evacuate on second alarm tone d. Continue working until floor wardens advise that evacuation is required

20. In case of a large spill of Dangerous Goods a. Raise alarm and evacuate in the safest route b. Isolate hazard if safe to do so c. Clean up if safe to do so d. All of the above

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21. Waste chemicals should be a. Stored in labelled containers b. Can be mixed and stored provided they are in the fume cupboard c. Stored in labelled containers and disposed of by Chemsal d. Disposed of down the sink, provided they are heavily diluted

22. General safety documentation required in a laboratory are: a. Risk assessments and safe work instructions b. Training records c. Laboratory safety inspections d. All of the above

23. What is the correct procedure for ordering chemicals a. Phone supplier and order with credit card b. Follow procedural flowchart as laid out in the Safety Manual c. Order via Internet d. Fill out requisition form and hand it to Chemical Store Manager

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Appendix 3: Compulsory Safety Induction and Training Checklist All inductions and training MUST be completed prior to entering the laboratory. Use the following checklist to help you ensure all the required inductions and training are completed:

Compulsory Induction and Training Checklist

OHS online induction (must be submitted to Safety Officer): http://www.monash.edu.au/ohs/training/hdr-student-induction.html

Safety Manual Quiz (must be submitted to Safety Officer): http://www.eng.monash.edu.au/chemical/resources/ohs/

Chemical engineering department safety induction session

Faculty of engineering induction session

Risk Management Course: https://www.monash.edu/staff-development/learning-activities/occupational-health/risk-management-nsca

Gas cylinder and cryogenics training (online and practical): https://www.monash.edu/staff-development/learning-activities/occupational-health/gas-cylinders-and-cryogenics

Individual laboratory(ies) induction

Depending on your work, there are other training sessions you may need to complete:

Post-graduate student requirement or building occupant/visitor requirement:

Course Name Website link GRAMS compulsory Module

New Horizons building induction http://www.eng.monash.edu.au/nh/faq.html

Other safety training sessions:

Course Name Website link

Biosafety 1 & 2 – working with biological material and use of PC2 certified laboratories.

Biosafety Level 1: https://www.monash.edu/staff-development/learning-activities/occupational-health/biosafety1 Biosafety Level 2: https://www.monash.edu/staff-development/learning-activities/occupational-health/biosafety2

Laser safety training https://www.monash.edu/staff-development/learning-activities/occupational-health/lasersafety-training

Radiation training

Chemwatch MSDS https://www.monash.edu/staff-development/learning-activities/occupational-health/chemwatch-msds

Hazard & incident investigation

https://www.monash.edu/staff-development/learning-activities/occupational-health/hazard-incident

Hazardous substances and dangerous goods awareness

https://www.monash.edu/staff-development/learning-activities/occupational-health/hazardous-substances

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Appendix 4: Permit to Run Apparatus Unattended

Department of Chemical Engineering

Permit to Run Apparatus Unattended

This permit must be attached to the rig or equipment at all times

Equipment description

Emergency Shut Down Procedures: (as detailed in safe work procedures.)

Considerations to Electricity, Water, Gases and other relevant items must be detailed. Potential Hazards and other Information:

Emergency Contact details. Operators Name: Bldg. Rm. Office Tel. Home Tel. Alternative Emergency Contact Name: Bldg. Rm. Office Tel. Home Tel. Supervisor’s Name: Bldg. Rm. Office Tel. Home Tel. Approval of Safety Officer. Signature of Approving Officer……………………………………Print Name:………………………………….. Period of Validity of this Certificate Date From: ………………………….. Date To: ……………………………………… Other Relevant Comments

Safety-SK05/2004

Department of Chemical Engineering Safety Manual (Version 8.0) 57

Appendix 5: Chemsal Manifest Form for Chemical Waste Disposal

MANIFEST FORM

CHEMICAL AND BIOLOGICAL WASTE FOR DISPOSAL

Department :

Name of Laboratory/ Lab Number :

Contact Name :

Tel :

Name of Supervisor :

Cost Centre : Fund Number :

PLEASE RETURN VIA POST, FAX or EMAIL SALES STAFF: Jay Chrisostom, jayc@chemsal.com.au Peter Wilson, peterw@chemsal.com.au Jason Cran, Jasonc@chemsal.com.au

sales@chemsal.com.au

Faculty of Engineering OHS Document - OHS ADVISOR This is an uncontrolled document.

Date Created: 9/11/2011. Date of next Review 9/11/2013

DESCRIPTION

PACK SIZE

No. OF PACK

TOTAL QTY

COMMENTS (ie: expired

stock…)

Department of Chemical Engineering Safety Manual (Version 8.0) 58

Appendix 6: Definition of Incident Types for SARAH Reporting

Explanation of “Incident Type” Categories Asphyxiant (gas/water) • Situations where asphyxiation by the inhalation of a gas or

water is possible Biological • All biological-related issues including micro-organisms,

animals, hygiene related issues etc. Chemical • All chemical related issues Crush • Tissue damage caused by crushing incidents Electrical • All issues related to electricity Falls from Heights • Any fall from a height greater than 1.5 metres Fire • All issues related to fire, or the possibility of fire. Foreign Object • Introduced material in eyes, open wounds etc. Improper Behaviour • Predominantly includes behaviours that are normally

regarded as being unprofessional e.g. skylarking, deliberately ignoring safety directions and procedures, pranks affecting the health and safety of others.

• Does not include “Unacceptable Behaviour” (refer to below).

Ionising radiation • Ultraviolet, x-rays, radioactive decay (alpha, beta, gamma-rays, etc.;

Manual Handling - Ergonomic • Strains and sprains, muscle stress, poor equipment design, incorrect lifting techniques, etc.

Manual Handling – Overexertion • Muscle strain predominantly caused by overuse Medical conditions • Pre-existing medical conditions that have not been created

by the work environment. These predominantly include allergies and asthma attacks, heart conditions, and emotionally-related conditions, and such things as dehydration and fainting resulting from a lack of breakfast and drinking.

Noise/Vibration • Issues relating to excessive noise or vibration, frequency, and duration. It also includes pressure related issues.

Non-ionising radiation • Electro-magnetic emissions, microwaves, radio waves, etc. Particulate/Fume • Smoke, carbon and other particulate materials. Psychological • Emotional, stress, psycho-social issues Sharps • Needle stick incidents, broken glass, knives, unprotected

edges/corners, etc. Slip/Trip/Fall • Slips, Trips, and Falls on all surfaces, including common

paths, steps, office and laboratory areas, etc. May be caused by uneven and/or slippery surfaces.

Struck by object • Release of energy from an object making contact with a person e.g. being hit by a falling object. This often also includes walking into a door, bumping into a bench or cabinet etc.

Thermal (heat/cold) • Uncomfortable high and low temperatures, air conditioning, ventilation, etc.

Unacceptable Behaviour • Unacceptable behaviour includes, bullying, discrimination, harassment (including sexual harassment), victimisation, vilification, and permitting, assisting or encouraging others to bully, discriminate, harass, victimise or vilify.

• It does not include unprofessional or improper behaviour and relates only to staff.

Working Environment • Issues affecting the actual working environment of the person e.g. design of the space, lighting, placement of plant and equipment, etc.

Department of Chemical Engineering Safety Manual (Version 8.0) 59

Appendix 7: Laboratory and Workshop Inspection Checklist

Laboratory and Workshop Inspection Checklist

Academic staff assigned to laboratory/workshop inspection schedules date/time of inspection,

Academic staff, staff and students carry out inspection in laboratory/workshop,

Inspection is recorded in Inspection Checklist document. The action items required to satisfy the Inspection Checklist are recorded in the Inspection Worksheet. Both Inspection Checklist and Inspection Worksheet can be located in the chemical engineering staff intranet,

Two copies of the Inspection Checklist and Inspection Worksheet are to be made. A copy of the Inspection Checklist and Inspection Worksheet is to be given to the Safety Officer,

Second copy of the Inspection Checklist and Inspection Worksheet is kept in the designated folder in the laboratory by the laboratory manager. The laboratory manager needs to upload the documents to the online shared drive (e.g. Google drive).

Action items from the Inspection Worksheet are carried out. Once the action item is completed, this is recorded in the Inspection Worksheet. The action items must be completed within two weeks.

The updated Inspection Worksheet is to be given to the Safety Officer, who will compare the action items from the initial Inspection Worksheet and compile a summary to show any outstanding action items for the next safety meeting.

The updated Inspection Worksheet needs to be given to the laboratory manager so that the most recent version of the Inspection Worksheet is uploaded to the shared drive.

Example of Inspection Checklist (Not to be used – incomplete and use as example only)

RoomBuildingDate

Item Description Yes No Inspection NotesSection 1 - Documentation

1.1 Security Training records present

1.2 Safe Work Instructions/Risk Assessments SWI & RA for chemicals/equipment/processes Dated within last 3 years

1.3 Chemical Register/MSDS MSDS found in Safety Data dase system

1.4 Inspections Records present Evidence of actions

1.5 Emergency procedures E b kl t b h

Department of Chemical Engineering Safety Manual (Version 8.0) 60

Example of Inspection Worksheet (Example Only)

Occupational Health Safety & Environment

INSPECTION WORKSHEET Department of Chemical Engineering

Building Lab Name / Room No. Inspection Date

Item No.

Ref. No. Comment Action(s) required

To be completed

before Responsibility

Checked by

(signature) Date

completed

Return a copy of this completed form to the SAFETY OFFICER, Dept. Chemical Engineering and retain a copy in the laboratory.

Department of Chemical Engineering Safety Manual (Version 8.0) 61

Appendix 8: Safety Web Resources Name Website link A

After-hours procedure http://www.monash.edu/__data/assets/pdf_file/0005/147065/after-hours.pdf

Alcohol and Drugs policy http://www.policy.monash.edu.au/policy-bank/management/facilities-services/alcohol-and-other-drugs-management-policy.html

Drugs and alcohol management procedure http://www.policy.monash.edu.au/policy-bank/management/facilities-services/alcohol-and-other-drugs-management-problem-management-procedures.html

B

Biosafety 1 & 2 – working with biological material and use of PC2 certified laboratories.

Biosafety Level 1: https://www.monash.edu/staff-development/learning-activities/occupational-health/biosafety1 Biosafety Level 2: https://www.monash.edu/staff-development/learning-activities/occupational-health/biosafety2

C Chemical engineering staff intranet http://www.eng.monash.edu.au/chemical/resources/ohs/

Chemical ordering procedure http://www.eng.monash.edu.au/chemical/assets/document/resources/ohs/procedure-ordering-chemical-chemeng.pdf

Chemical safety http://www.adm.monash.edu.au/ohse/safety-topics/chemical.html Chemical usage procedure http://www.monash.edu/__data/assets/pdf_file/0008/129617/using-chemicals.pdf Chemwatch database https://jr.chemwatch.net/chemwatch.web/home Chemwatch MSDS training https://www.monash.edu/staff-development/learning-activities/occupational-health/chemwatch-msds Chemwatch webpage https://www.monash.edu/ohs/information-and-documents/chemwatch E

Electrical tagging and testing https://www.monash.edu/ohs/information-and-documents/all-information-sheets/inspection,-testing,-tagging-and-repairing-electrical-equipment

Emergency Procedures booklet https://www.monash.edu/__data/assets/pdf_file/0020/147071/clayton-emergency.pdf

Environmental Sustainability Policy (Australia only) http://policy.monash.edu.au/policy-bank/management/facilities-services/environmental-sustainability-policy.html

Ergonomic guidelines https://www.monash.edu/__data/assets/pdf_file/0020/147044/computer-user.pdf

Ergonomic design procedure https://www.monash.edu/__data/assets/pdf_file/0003/147072/computer-workplace-design.pdf F First Aid report form http://www.monash.edu/__data/assets/pdf_file/0004/188644/first-aid-report.pdf H

Hazard & incident investigation https://www.monash.edu/staff-development/learning-activities/occupational-health/hazard-incident

Department of Chemical Engineering Safety Manual (Version 8.0) 62

Hazard & incident reporting, investigation and recording procedure https://www.monash.edu/__data/assets/pdf_file/0004/147118/incident-report.pdf

Hazardous substances and dangerous goods awareness training

https://www.monash.edu/staff-development/learning-activities/occupational-health/hazardous-substances

Hazardous substance database http://toxnet.nlm.nih.gov/cgi-bin/sis/htmlgen?HSDB

I

Inspection checklist http://www.eng.monash.edu.au/chemical/resources/ohs/

Inspection worksheet http://www.eng.monash.edu.au/chemical/resources/ohs/

L

Laser safety training https://www.monash.edu/staff-development/learning-activities/occupational-health/lasersafety-training

M

Manual handling webpage https://www.monash.edu/ohs/information-and-documents/manual-handling

O

Occupational Health and Safety Website https://www.monash.edu/ohs

Occupational Health and Safety Policy https://www.monash.edu/__data/assets/pdf_file/0013/101362/ohs-policy.pdf

OHS HDR student online induction http://www.monash.edu.au/ohs/training/hdr-student-induction.html

OHS Induction and Training at Monash University https://www.monash.edu/__data/assets/pdf_file/0007/129616/training-at-monash.pdf

OHS training website https://www.monash.edu/ohs/ohs-training-and-induction/ohs-training

OHS training course guide https://www.monash.edu/__data/assets/pdf_file/0007/148615/Training-guide-April-2015A3.pdf

Ozone Depleting Substances list (via. UNEP) http://www.unep.fr/ozonaction/information/mmc/lib_detail.asp?r=2967

P

Poisons (scheduled) list in Poisons Standard 2016 https://www.comlaw.gov.au/Details/F2016L00036/Html/Text#_Toc420496371

R

Report hazards and incidents online webpage https://www.monash.edu/ohs/information-and-documents/report-hazards-and-incidents-online

Risk management course https://www.monash.edu/staff-development/learning-activities/occupational-health/risk-management-nsca

Department of Chemical Engineering Safety Manual (Version 8.0) 63

Risk assessment management – biological hazard edition https://www.monash.edu/__data/assets/pdf_file/0010/189523/risk-management-biological.pdf

Risk assessment management – chemical edition http://www.eng.monash.edu.au/chemical/assets/document/resources/ohs/risk-management-chemical.pdf

Risk assessment management – general https://www.monash.edu/__data/assets/pdf_file/0019/126082/risk-management-program.pdf

Risk assessment webpage https://www.monash.edu/ohs/information-and-documents/risk-management

S

Safety manual quiz http://www.eng.monash.edu.au/chemical/resources/ohs/

Safety and Risk Analysis Hub (SARAH) https://www.monash.edu/ohs

Safe Work Instructions guidelines http://www.eng.monash.edu.au/chemical/assets/document/resources/ohs/safework-instructions.pdf

Safe Work Instructions webpage https://www.monash.edu/ohs/information-and-documents/workshop-safety/safe-work-instructions-workshop-safety

Storing dangerous goods in laboratories, studios & workshops https://www.monash.edu/__data/assets/pdf_file/0008/148589/dangerous-goods-storage.pdf

T

Training records http://www.eng.monash.edu.au/chemical/assets/document/resources/ohs/training-records.pdf

W

Working with chemicals and hazardous substances webpage https://www.monash.edu/ohs/information-and-documents/laboratory-safety/working-with-chemicals-and-hazardous-substances

Department of Chemical Engineering Safety Manual (Version 8.0) 64

Appendix 9: Safety Manual Amendment Revision Log Revision

# Date of

Amendment Details of Amendment

7.1 22-02-2013 N/A

8.0 24-02-2016 1. Section 1.1: Summarised minimum reading requirements into table-form, 2. Section 1.2: Summarised OHS responsibilities and requirements into table-

form, 3. Section 2.1: Updated information on Role of Safety Personnel. Created

separate sections for each safety personnel role, 4. Section 2.1: Added Laser Safety Officer and Fire Warden Team to Role of

Safety Personnel, 5. Section 3.1-3.8: Updated webpage links 6. Section 3.9: Modified section from general description to step-by-step

description with pictorial aid, 7. Chapter 4: Updated webpage links, 8. Section 4.1-4.1.6: Added pictorial aid to general description on Laboratory

procedures, 9. Section 4.1.7: Highlighted definition of hazardous substances and Dangerous

Goods. Added visual aid of Dangerous Goods class. Added visual example of chemical label. Added more detailed description of storing dangerous goods and chemicals (segregation, storage containers, labelling and use of fume-hoods). Updated chemical ordering procedure flow-chart.

10. Section 4.2: Updated information safety, reporting, storage and transportation of gas cylinders. Added visual aids to description,

11. Moved Chapter 8 of Safety Manual version 7.1, to Chapter 4 to coincide with Laboratory Procedures,

12. Section 4.6: Moved section about use of X-Ray equipment from Chapter 8 of previous Safety Manual version. Updated information about online theory training and practical training on X-Ray equipment. Added information about personal radiation monitors,

13. Section 4.7: New section added about use of Mercury in Mercury Intrusion Porosimetry instrument,

14. Section 4.10: Moved section about use of Hoist and Forklift Operation from Chapter 8 of previous Safety Manual version. Deleted information on use of hoist as this is no longer used in the department,

15. Chapter 5: New chapter on procedures for failure to comply to safety requirements and laboratory procedures,

16. Chapter 6: Updated webpage links, 17. Section 6.2.1: New section added of emergency numbers, 18. Section 6.2.2-6.2.5: Visual aids added to the emergency procedure

descriptions, 19. Section 6.2.7-6.2.8: New sections about evacuations and response to low

oxygen alarm and explosive vapour alarm added, 20. Section 6.2.9: Visual aid added to description, 21. Section 6.3: Visual aid added to description. Description about orange spill kit

bins added, 22. Chapter 7: Website links updated, 23. Section 7.1: Paragraphs about waste management are reorganised to be more

coherent. Information about nitric acid not being permitted to mix with other acids added. Information about red landfill waste moved from Section 7.3 to Section 7.1,

24. Section 7.2: Information on chemical waste disposal procedure modified from general description to step-by-step instructions with visual aids added. Information about the maximum filling of waste containers added. Information about powder waste disposal added,

25. Chapter 8: Website links updated, 26. Section 8.1: Information about requirement of new RA and SWI documents

when experimental procedure or storage procedure changes added. Milestone requirement of inclusion of RA and SWI in milestone reports added,

27. Shift of chapter from Safety Manual version 7.1: Chapter 8 of Safety Manual version 7.1 moved to Chapter 4 of Safety Manual version 8,

28. Appendices added: 9 appendix sections are added to end of Safety Manual for additional information. Appendix sections include: contractor induction sign-off sheet, safety manual quiz, compulsory induction and training checklist, permit to run apparatus unattended form, Chemsal manifest form for waste disposal,

Department of Chemical Engineering Safety Manual (Version 8.0) 65

Definitions of Incident Type for SARAH Reporting, Laboratory/Workshop Inspection Checklist, Safety Web Resources and Safety Manual Amendment Revision Log