chhattisgarh police housing … police housing corporation ltd. ... various locations in surguja...

CHHATTISGARH POLICE HOUSING CORPORATION LTD.

S.I.B BUILDING, OLD P.H.Q. , CIVIL LINE, Raipur, Chhattisgarh

E-mail:- [email protected] Phone- 0771- 4020028

RFP No. -................................. Dated 17/10/2016

AMMENDED REQUEST FOR PROPOSAL (RFP)

FOR

SELECTION OF PROJECT MANAGEMENT CONSULTANCY

FOR TAKING UP THE CONSTRUCTION WORK OF G-TYPE

(NGO) AND H-TYPE (H.C./CONSTABLE) QUARTERS AT

VARIOUS LOCATIONS IN SURGUJA RANGE ON DEPOSIT

BASIS FOR CHHATTISGARH POLICE HOUSING CORPORATION

LTD. (CGPHC)

From

Any eligible Central/State Government Organisation /

Government Undertakings / other works organizations in India.

mailto:[email protected]


RAIPUR, CHHATTISGARH

S.I.B BUILDING, OLD P.H.Q. , CIVIL LINE

Raipur, Chhattisgarh - 492001

Tel. 0771 - 4020028: Fax 0771 – 4020028

Email: [email protected]

NOTICE INVITING REQUEST FOR PROPOSAL(RFP)

FOR

NIT No. /CGPHC/TS/RESI/BUILDING/2016 Raipur, Dated 14 /10/ 2016

C.G. Police housing corporation Ltd. Raipur invites sealed offer in three bids system

from the eligible PROJECT MANAGEMENT CONSULTANCY for following work:


FOR TAKING UP THE CONSTRUCTION WORK OF G-TYPE AND H-TYPE QUARTERS

AT VARIOUS LOCATIONS IN SURGUJA RANGE ON DEPOSIT BASIS FOR

CHHATTISGARH POLICE HOUSING CORPORATION LTD. (CGPHC)

Cost of Bid Document: Rs. 10,000/- (Rs, Ten thousand) (Non Refundable)

Bid Security: Rs. 5,00,000/- (Rs. Five Lac only)

Time allowed: 18 months or till completion of the project whichever is later.

Issue of Bid document: From 03/10 / 2016 to 26/10 / 2016 upto 17.00 hrs.

Bid Document can also be downloaded from the official web site of Chhattisgarh

Police Housing Corporation Ltd. Raipur Email: [email protected] the consultant who

downloads the RFP Document will be required to pay the non-refundable fee of Rs. 10000/-

in shape of DD at the time of the submission of Bid proposal.

Other details can be seen at official web site of Police Housing Corporation Ltd.

Raipur http://www.cgphc.in or on the office of the Managing Director of Chhattisgarh Police

Housing Corporation S.I.B. Building, old P.H.Q., Civil Line Raipur Tel. 0771 - 4020028: Fax

0771 – 4020028

Managing Director C.G. Police Housing Corporation Ltd.

Head Office, Raipur (C.G.)

http://www.cgphc.in/

DATA SHEET

S.No. Particulars Details

1 Bid documents Reference no. Dated 1/10/2016

Date of issue 3/10/2016 on web site

2 Cost of bidding documents

Rs 10000/- (Rupees Ten Thousand) by

way of Demand Draft payable in

favor of "Managing Director,

Chhattisgarh Police Housing

Corporation Limited, Raipur " payable

at Raipur

3 Name of authority Chhattisgarh Police Housing Corporation

Ltd. Raipur

4 Contact person for further

information

Dewnath Dhakate (E.E. (HO) CGPHC)

Mob. No. – 9424209097

S.K. Kaushik (A.E. (HO) CGPHC)

Telephone: 0771 - 4020028

Mob. No. – 99261 90750

Email: [email protected]

5 Type of selection QCBS, Quality cum Cost based

Selection

6 Web Address to download the

RFP http://www.cgphc.in

7 Site visit applicants own choice

8 Date of Pre-Bid Meeting 07/10/2016

9 Last date of submission of bidders

queries 13/10/2016

10 Additional site visits applicants own choice

11

Date of issue of response to

bidders quires and the emended

bidding documents if required

17/10/2016

12 Last date for Submission of Bid 27/10/2016, 16.00 hours

13

Last date and time for submitting

originals of the following

documents :

Original demand draft/bankers

cheque for cost of bidding

document

Original bid security/scanned

copy in case of RTGS

Original power of Attorney in

favour of authorized signatory.

Original power of attorney in

favour of lead member (if

applicable)

27/10/2016, 16.00 hours

14 Validity of Proposal 120 days (One hundred Twenty Days)

15 Bid Security Deposit Rs. 5,00,000/- (Rs. Five lac only)

16 Mode of Submission of RFP Through speed post / registered post/ By

hand only.

17 The Proposal submission address

Managing Director,

Chhattisgarh Police Housing

Corporation Limited,

S.I.B. Building old P.H.Q. ,

Civil Line, Raipur

Telephone: 0771 - 4020028

18 Opening of Technical Bid 02/11/2016

19 Date of Opening of Financial Bid To be intimated later on to technically

qualified bidders.

20 Duration of Services 18 months

REQUEST FOR PROPOSAL

FOR


FOR TAKING UP THE CONSTRUCTION WORK OF G-TYPE AND H-TYPE QUARTERS AT VARIOUS LOCATIONS IN SURGUJA RANGE ON DEPOSIT BASIS FOR

CHHATTISGARH POLICE HOUSING CORPORATION LTD. (CGPHC)

1. Chhattisgarh Police Housing Corporation Ltd. (CGPHC), Raipur, is incorporated on 14th

December, 2011 under the Act 1956, are one of the leading companies in the field of civil

works at Chhattisgarh. CGPHC efforts are aimed to solve problems of users working in

engineering industry, building engineering, geodesy, cartography, land-utilization and others

Chhattisgarh Police Housing Corporation is planning to construct residential quarters for

Police Officers/Employees in various districts of the state. The approximate cost is

Rs 145 Crores. Construction of residential quarters will take place at various locations of

Surguja Range.

Chhattisgarh Police Housing Corporation Ltd. invites Request for proposal from Central

Government/Central Government Agency/ State PSU/ Reputed Organization engaged in

construction and having adequate experience in the field of project/construction

management/execution of work on deposit basis including Architectural services.

2.0 Definitions

Unless context or consistency demands otherwise the following terms shall have the

meaning assigned to them as under:

2.1 'Architect' shall mean the architectural firm which shall be appointed by the PROJECT

MANAGEMENT CONSULTANCY. However the responsibility of correctness of Design and

Engineering lies with the PROJECT MANAGEMENT CONSULTANCY

.

2.2 'Authorized Representative' of PROJECT MANAGEMENT CONSULTANCY, who is

duly empowered or authorized.

2.3 'Completion' shall mean that the work on any project phase is complete and is suitable

for its intended use except for minor items of incompleteness.

2.4 „Contractor‟ / contractors‟ shall mean the project implementing agency/agencies

appointed by the PROJECT MANAGEMENT CONSULTANCY for Construction. The

contractor must be appointed as per norms of Govt of C.G. & shall directly report to the

PROJECT MANAGEMENT CONSULTANCY in connection with execution of work.

2.5 'Projects' shall mean Construction as per Annexure-A.

2.6 PROJECT MANAGEMENT CONSULTANCY shall means the PROJECT

MANAGEMENT CONSULTANCY engaged by the CGHPC, Raipur for execution of

construction from concept to commissioning on deposit basis with complete role and

responsibility up to defect liability period i/c handing over to the concerning authorities.

2.7 CGPHC shall mean, Chhattisgarh Police Housing Corporation Ltd. at Raipur.

2.8 Services' shall mean the all but not limited to Project Management Consultancy services

including Survey/soil investigation/Architectural, structural services/Detailed project

Report/BOQ/Tendering for execution/supervision/Billing etc to be rendered by the

PROJECT MANAGEMENT CONSULTANCY as per detailed scope of work.

2.9 'Similar Project' means the work of multi-storied residential colonies /institutional

building/corporate/commercial/office/Hospital/Institutional executed as per qualifying

criter ia as PROJECT MANAGEMENT CONSULTANCY basis completed during the last 7

years ending August 2016.

2.10 'Works Contracts' shall mean contracts between PROJECT MANAGEMENT

CONSULTANCY and the contractor/Contractors for all civil works, electrical works, fire-

fighting, electrical and m e c h a n i c a l installations, horticulture, landscaping etc.

3.0 Invitation

CGPHC wishes to engage the services of a PROJECT MANAGEMENT CONSULTANCY

for construction on Deposit basis with the aim of planning, monitoring execution,

supervision of construction of buildings and other services as per RFP. For this purpose,

CGPHC invites sealed offers in three separate covers, namely 1. „Key submission‟,2.

'Technical Bid' and 3. 'Financial Bid' from Indian Government Organization, Semi

Government Organization/Public sector undertaking/Other work Organization, Government

of India/State Government who fulfils the Eligibility criteria as given below.

4.0 Eligibility Criteria:

a) Experience of having successfully completed Project Management Consultancy

Works during the last 7 years ending last day of the month previous to the one in

which applications are invited

Three similar completed works costing not less than the amount equal to 40% of

estimated cost

Or

Two similar completed works, costing not less than the amount equal to 60% of the

estimated cost

Or

One similar completed work of aggregate cost not less than the amount equal to 80%

of the estimated cost.put to the tender with some Central Government

Department/State Government Department/ Central Autonomous Body/ State

Autonomous Body/ Central Public Sector Undertaking/ State Public Sector

Undertaking/City Development Authority/Municipal Corporation of City formed under

any Act by Central/any specialized project.

b) The applicant should have experience in projects of comparable size, complexity and

technical speciality in India/other countries.

c) The applicant should have successfully completed works during the last 7 years

ending last day of the month previous to the one in which applications are invited for

any Indian Government Organization, Semi Government Organization/Public sector

undertaking/ Government of India/State Government Departments/Reputed

organizations.

d) The intending firm has to be profitable and should not have incurred loss in last 5

financial year.

e) The applicant should have sufficient no. of Engineers, Architects, Finance Staff,

Administrative Staff, Site Supervisors on permanent roll.

f) No joint ventures/associations are allowed.

g) Average turnover of the bidder during last three years should not be less than 50% of

the estimated cost of the work.

h) Net worth of the bidder should not be less than 50% of the paid up capital.

i) Bidder must not be black listed or debarred by any Government organization.

j) Bidder must be solvent and will have to provide Solvency Certificate of the amount

equal to 40% of the estimated cost of the work issued from any scheduled bank not

old than 3 month.

The bidder should submit the successful completion/substantial completion certificate for

the value stated above with scope of work as per eligibility Criteria while claiming the

experience.

5.0 Bid Conditions

5.1 The tenderer shall furnish, as part of its e-bid, an e-bid security/EMD of

Rs. 5,00,000/- (Rs. Five lac only) in form of RTGS in favour of M.D. C.G. Police

housing corporation Ltd., Raipur in the Account number 0049104000545020, IFSC

code : IBKL0000049 Raipur, bank of IDBI Bank Civil Line, Raipur/Demand Draft only

acceptable. In case of RTGS The scanned copy of the RTGS receipt of e-bid

security/EMD with transaction ID certified by the same bank must be submitted along

with the e-bid.

5.2 The Bidders shall provide their services as PROJECT MANAGEMENT

CONSULTANCY from the effective date of agreement to completion of work including

defect liability period and settlement of all accounts of contractors, all CTE / Audit

observations and all arbitration cases, whichever is later.

(i) Time for pre-construction activities

2 months

(ii) Time for construction activities

18 months & if negotiable

as per direction of

CGPHC

(iii) Defects liability period after Handing Over

individual project

36 months (Which is

negotiable as per quality

and performance of the

construction work)

5.3 The 'Technical Bids' shall be opened at Chhattisgarh Police Housing Corporation

Ltd. at Raipur in presence of the intending bidders or their Authorized Representatives who

may wish to be present.

5.4 The 'Technical Bids' received and opened shall then be evaluated by the

Evaluation Committee of CGPHC, Raipur as per the Eligibility Criteria as mentioned under

clause 4.0 of this document. The T e c h n i c a l evaluation shall be done giving due weight

age to Financial soundness and Technical capabilities such as:-

Turn Over,

Profitability,

Net worth

Award from Government/Ministry, Environmental certification etc, Experience certificate with

timely completion, Cost control,

Work experience

Approach and Methodology,

Deployment of Manpower at Site.

Experience of technical expert in the firm,

Solvency

The technical Bid should be accompanied with the above documents for evaluation. The shortlisted company shall be called for Presentation justifying the Methodology, Manpower, Technical capability, Financial soundness, Track record of execution of work , Architectural Plans, LOP, 3D views of the proposed Construction Work. 5.5 The bidders may be required to give presentation before Evaluation Committee of CGPHC for which date, time and venue will be separately intimated to the bidders individually. 5.6 CGPHC at an appointed place and time will open the 'Financial Bids' of all the technically qualified Bidders and selected bidder in the presentation. The intimation of date, time and venue of the opening of 'Financial Bid' shall be informed separately through post or fax to such bidders or it may be opened on the date of Presentation. 5.7 Please note that the costs of preparing the bid and of negotiating the contract, including site visit(s) to the sites/CGPHC, are not reimbursable. 5.8 CGPHC reserves to itself the authority to reject any or all .of the bids received and changes the scope of the work without assigning any reason. CGPHC also reserves the right to itself to terminate the bidding process at any stage without assigning any reason 5.9 Canvassing whether directly or indirectly, in connection' with the bid is strictly prohibited and the bid submitted by the bidder who resorts to canvassing in any form would be liable to rejection. 5.10 The offer shall remain open for acceptance for a period of 120 days from the date of opening of 'Bids'. If any bidder withdraws his offer before a period of 120 days from the date of opening of bids or any extension agreed by the bidders thereof or makes any modifications in the terms and conditions of the bid which are not acceptable to the CGPHC, then the CGPHC shall, without prejudice to any other right or remedy, be at liberty

to forfeit earnest money as aforesaid. 5.11 Bidder must ensure before submitting the bid that each and every page of the bid documents is signed by the authorized officer of the organization. The bid document shall form a part of the contract agreement. The successful bidder on acceptance of his bid by the Accepting Authority, and issue of letter of intent/award shall, within 15 days, sign the contract agreement. 5.12 To obtain first hand information on the assignment and on the local conditions, bidders are advised to visit the site. Bidders are e x p e c t e d to be informed of local conditions and take these into account while submitting their bids. 5.13 Bidder selected by CGPHC for the Project Management Consultancy work as above, its sister concern, and any firm/ organization having any percentage of share of the Bidder so selected or sister concern will be debarred from participation in the execution of works for which Bidder is assigned the Project Management Consultancy services by the CGPHC. 5.14 The bidder shall provide all requisite details along with the bid in the required formats in which the details have been asked for. The successful bidder shall also ensure minimum number, qualification & experience of key technical personnel for deployment as specified under Annexure F.

5.15 All certificates attachments should be signed by an Authorized officer of the

organization. Power of Attorney of the authorized person should be enclosed.

5.16 The bidders may furnish any additional information, which they think is necessary to

establish their capability to successfully complete the envisaged work. The, bidders arc,

however, advised not to furnish superfluous information. No information shall be

entertained after submission of the bid document unless the CGPHC calls for it.

5.17 Any information, furnished by the bidder, if found to be incorrect either immediately or

at a later date, would render the bid liable to be summarily rejected.

5.18 Ensure that every page of this bid document, all forms, certificates and attachments

are signed by an Authorized officer of the organization along with the seal / stamp of the

organization.

5.19 Application and other cost: The applicants shall be responsible for all costs associated

with preparation of their bid, submission, presentation etc regardless of the outcome of

bidding process.

5.20 Site Visit and verification of Information: The bidders are encouraged to submit their

respective Bid after visiting the project site and ascertaining for themselves the site

condition and prevalent development control guidelines, prevalent applicable laws and

regulations, and any other matter relevant by them.

6.0 Submission of Bid:

6.1 Bidders are hereby requested to submit their bids in the following format:-

6.1.1 Envelope 1: “Key Submissions”

(i) A non refundable cost of bid document in form of D.D. of. Rs. 10000/-

(ii) Bid Security Deposit in form of D.D. of Rs. 5,00,000/- or scanned document of

RTGS

(iii) RFP document

6.1.2 TECHNICAL BID to be submitted in separate envelope subscribing Technical Bid.

6.1.3 FINANCIAL BID to be submitted in separate envelope subscribing Financial Bid.

6.2 Opening of Earnest Money &Technical Bids would take place simultaneously on the

date & time of eligibility bid opening.

6.3 Financial bids of those bidders selected after presentation will be opened at the

CGPHC‟s office at Raipur at the informed date and time or just after Presentation.

6.4 CGPHC does not own any liability if the bids are not submitted within due date and

time as per requirement.

6.5 CGPHC reserves the right to extend the deadline for submission of bids by issuing an

amendment in which case all rights and obligation of the CGPHC and the bidders previously

subject to the original deadline will then be subject to the new deadline.

6.8.1 Technical Bid:- The following signed documents should be submitted:-

a. Letter of Transmittal (as per format given in Annexu re -B )

b. Undertaking (As per the format given in Annexure- C)

c. Complete bid document duly signed as a token of acceptance of Terms & Conditions

& scope of services etc (Bid document) Annexure - D

d. Documents required as Per "Eligibility Criteria".

e. Details of Key technical Persons likely to be located at work site. (As given in

Annexure- F

f. Details of Persons available with the organization ( as per formant given in

Annexure-G)

g. The documents required for technical evaluation as mentioned at 5.4.

h. Power of attorney of Authorized person signing the Bid.

i. Write up on Methodology of Planning, Monitoring and execution of Project if

selected as PROJECT MANAGEMENT CONSULTANCY to do this work on Deposit basis.

It should include Quality Plan, powers given to site office for quick decision, receipt of

Payment from CGPHC and Payment to the contractor.

6.8.2 Financial Bid: Financial bid shall b e filled in the cost sheet.

6.9 Financial Bid

The consultancy charges all inclusive but excluding service tax for providing Project

Management Consultancy Services with architectural services (Fee of Government agency

for taking up the work on deposit Basis) as per scope of work and shall be quoted by the

bidder in PERCENTAGE (%) OF TOTAL AWARDED PROJECT COST (Excluding agency

charges) both in figure & in words duly signed by the Authorized Signatory. PROJECT

MANAGEMENT CONSULTANCY, services shall include Architectural services/ Structural

services etc . (Annexure – H)

IMPORTANT: Please note that the consultancy charges will be limited to the quoted

percentage (by the successful bidder) of total awarded contract project cost only and

no agency charges will be paid on account of escalation or increase in cost due to any

other reason. Service tax as applicable shall be as per Government rules.

7.0 Evaluation Criteria

The selection of PROJECT MANAGEMENT CONSULTANCY will be on the basis of Final

Score obtained after opening of Technical Bid and Presentation. The Financial bids of the

bidder would be opened only if the bidder obtains more than score of 70 percent marks in

aggregate in the evaluation of Part I i.e. Technical proposal and presentation on Power

Point.

Final score will be calculated based on

I. In the first stage, the Technical Proposal will be evaluated on the basis of

Bidder‟s experience, its understanding of TOR, proposed methodology and Work

Plan, and the experience of Key Personnel and power point presentation.

II. Each Key Personnel must score a minimum of 70% marks except as provided

herein. A Proposal shall be rejected if the Team Leader scores less than 70%

marks or any three of the remaining Key Personnel score less than 70% marks.

In case the Selected Bidder has one Key Personnel, other than the Team

Leader, who scores less than 60% marks, he would have to be replaced during

negotiations, with a better candidate who, in the opinion of the “CGPHC”, would

score 70% or above.

III. Only those Bidders whose Technical Proposals score 60 marks or more out of

100 shall qualify for further consideration, and shall be ranked from highest to

the lowest on the basis of their technical score (ST).

IV. The scoring criteria to be used for evaluation shall be as follows:

S.No Parameter Max.

Marks

Criteria

1. Firms Relevant Experience 25 40% of the maximum marks shall

be awarded for the number of

Eligible Assignments undertaken

by the Bidder firm. The remaining

60% shall be awarded for the

comparative size and quality of

Eligible Assignments.

2. Proposed Methodology, Work Plan &

Presentation.

15 Evaluation will be based on the

quality of submissions and power

point presentation.

3. Relevant Experience of the Key

Personnel

Team Leader/ Contract Specialist-1

12

Structural Engineer-1 8

Landscape Architect-1 3

Senior Engineer; Civil-2 6

Senior Engineer; Electrical-1 3

Senior Engineer; HAVC-1 3

Design Engineer (Civil)-1 3

Site Engineer; Civil-7 14

Site Engineer; Electrical-1 2

Quality Control Engineer-1 2

Quantity Surveyor cum Bill Engineer-2

4

60 The number of points to be

assigned to each of the Key

Personnel shall be determined

considering the following three sub-

criteria and relevant weighted

percentage:

1) General qualifications: 40%

(a) Education: 10%

(b) Experience:20%

c) Regular Employment with the

Firm : 10%

2) Adequacy for the Assignment

( relevant education, training,

experience in the sector/similar

assignments as per TOR) : 60%

Grand Total

Note: The marking system is indicative only. In case of any ambiguity dispute/difference, the

decision of evaluation committee of CGPHC shall be final and binding on the PROJECT

MANAGEMENT CONSULTANCY

7.1 Financial Evaluation:

The CGPHC at an appointed place and time or just after presentation will open the 'financial

Bids' of all the b idders who have qualified technically and work may be awarded to the

lowest bidder .

8.0 Details of the Services

8.1 Responsibility of CGPHC

The services to be provided by t h e CGPHC shall inter alia include the following activities:

Handing over the hindrance free p l o t of l an d to t h e Contractor for e x e c u t i o n

purpose.

Make all required payments to the PROJECT MANAGEMENT CONSULTANCY

including the construction cost on t h e basis of p r o g r e s s /Utilization as per R/Bill

details along with PMC Consultancy charges approved by CGPHC .

Progress and quality will be monitoring by CGPHC, if any defect or slow progress

found then the project will be terminated.

Project will be finalized by CGPHC

All the penalty will be in power of M.D. CGPHC

The PROJECT MANAGEMENT CONSULTANCY will be responsible for

Planning/Implementation of work with good quality as per specification/cost control as per

Government manual (as detailed in scope of work). The CGPHC reserves the right to

inspect the works i.e. Activities in pre construction phase, post construction phase, etc.

being supervised by the PROJECT MANAGEMENT CONSULTANCY and to check the

records/documentation/reports/deployment of manpower etc. pertaining to the site at any

time. However, deployment of CGPHC's own supervisory staff shall not absolve the

PROJECT MANAGEMENT CONSULTANCY of any of its responsibilities as defined in this

document.

8.2 Scope of the Services of Project Management Consultant

The services required to be provided by the PROJECT MANAGEMENT CONSULTANCY

shall be as detailed in para 8.6 hereafter. The wo r k shall be executed on the basis of

project Consultancy on deposit work. The Project Management Consultant shall act as

“Engineer - in Charge" [or the Project in terms of the Conditions of Works Contract. The

Project management consultant shall be responsible for entire project including execution

/implementation of work in coordination with their consultant and contractor, handing over of

the completed works to the CGPHC or their authorized representative.

The project management shall be responsible for all design, drawings, estimate, BOQ,

Survey, Soil Investigation, Structural design, architectural drawings as per AICTE

requirement, internal and external services, sanitary, Plumbing, drainage, Water supply,

sewerage, roads, electrification, water harvesting) Fire fighting" detailed cost estimate,

Award of work to the contractor through open tender as per CVC guidelines, Execution, day

to day supervision for quality control, Cost control as per government norms.

As Engineer-in-Charge, the Project Management Consultant/The PROJECT

MANAGEMENT CONSULTANCY will award the work to the Contractor for timely

execution/completion of the projects based on functional requirement' of CGPHC after

approval of CGPHC and as per CVC guidelines. In addition to this PROJECT

MANAGEMENT CONSULTANCY shall also administer the Works Contract and ensure that

the contract clauses whether related to quality or quantities of work are executed and the

works are executed in accordance with its provisions. The P R O J E C T

M A N A G E M E N T CO N S U L T A N C Y will supervise the construction work to ensure

adherence to the drawings, prescribed high standards of quality and timely completion of

the project and verify and certify the contractor's bills and monitor the progress of the work.

PROJECT MANAGEMENT CONSULTANCY will also provide regular inputs to CGPHC‟S

nominated officer regarding progress of the project. PROJECT MANAGEMENT

CONSULTANCY will make all engineering decisions including necessary correspondence

with contractors required for the successful and. timely implementation of Project.

PROJECT MANAGEMENT CONSULTANCY will ensure adherence to relevant CPWD

specifications, BIS codes, CVC guidelines, environment and other regulatory requirements

and will also ensure observance of all formalities/ documents/ day to day activities as

defined in CPWD Works Manual for execution of 'Works Contract' and as directed by

CGHPC from time to time PROJECT MANAGEMENT CONSULTANCY will perform the

function as 'Engineer-in-charge' as enumerated in the Works Contract with the exception of

the following for which PROJECT MANAGEMENT CONSULTANCY will seek prior approval

of the CGPHC.

a) Issuing/approving variation orders which have financial implications, except in

emergency situation as reasonably determined by the Project Management,

Consultant;

b) Approving the extension of time of completion of the works stipulated in the

construction contracts in consultation with the CGPHC.

8.3 The CGPHC may at its discretion, hire the services of an independent agency or may

engage a committee from Institute for quality audit for checking and ensuring the quality of

construction to which the PROJECT MANAGEMENT CONSULTANCY will render due

assistance in discharge of their duties.

8.4 The construction work is open to technical/quality audit by any authorized

representative of CGPHC or any other Agency/team deputed by the CGPHC to

which the PROJECT MANAGEMENT CONSULTANCY will render assistance in discharge

of their duties.

8.5 The project shall be headed by the sufficiently senior and competent person

having relevant experience and of impeccable integrity. The PROJECT MANAGEMENT

CONSULTANCY shall submit the tentative organization chart for managing the project so

that appropr iate decisions are taken quickly.

However, the actual number of technical personnel to be deployed and deployment

schedule shall be prepared by the PROJECT MANAGEMENT CONSULTANCY and

mutually agreed upon after award of work (As detailed in RFP). This schedule shall be

prepared in a manner that all the functions required to be performed by the PROJECT

MANAGEMENT CONSULTANCY as per the scope of their work detailed in Para 8.6 below

are performed completely and efficiently. The deployment schedule shall be reviewed from

time to time and necessary revisions / adjustments shall be made in the schedule as may

be found necessary on the basis of joint assessment of the site requirements by the

CGPHC and the PROJECT MANAGEMENT CONSULTANCY. The Project Head and other

officials assisting P r o j e c t H e a d shall not he changed during the implementation of the

project except. The decision of the CGPHC, however, shall be final in this regard.

8.6 The PROJECT MANAGEMENT CONSULTANCY shall be responsible for all

architectural service as above, complete management and construct ion

supervision of all the activities of the projects as detailed below:

(a) Pre-Construction Phase:-

I. Discussions with CGPHC and f i n a l i z a t i o n of p r o j e c t brief including

illustrating the CGPHC requirements. Appointing Architect/Consultant at their own

risk and cost.

II. Making detailed survey and soil Investigation for Structural and architectural

requirement.( Previous Soil Investigation report shall be given by CGPHC).

III. The PROJECT MANAGEMENT CONSULTANCY shall be responsible for

comprehensive architectural & engineering consultancy for the entire work but

not limited to-

Preparation of concept, preliminary, detail design and construction drawings for all

discipline required for the project & approval of drawings from all local/statutory

authorities under guidance of CGPHC.

Bill of quantities & specifications. Rate Analysis.

Architectural Design and site planning/development

Structural engineering design

Sanitary, plumbing, fire fighting and related systems design

Electrical engineering design

Lightening Conductor

Lighting design

Landscape design

Site development detail.

Responsible for soundness of structural design and any design check shall be

done by the Government Construction agencies or on their own cost.

Checking and certifying the Architectural drawings, technical specifications,

services and all other drawings to ensure their completeness/correctness. The

responsibilities lie on PROJECT MANAGEMENT CONSULTANCY.

Checking and certifying the bill of the quantities prepared & submitted by the

Architect of PROJECT MANAGEMENT CONSULTANCY and prepare cost

estimate.

Based on detailed estimate as per approved architectural drawings/design by

CGPHC, PROJECT MANAGEMENT CONSULTANCY prepare tender

documents and float a tender for obtaining the competitive rates as per

Current PWD SOR Raipur & CVC guidelines.

Processing or bids and selection of contractor and award of the work as per CVC

guidelines issued from time to time after the approval of the CGPHC.

The work will be carried out in line with standard latest PWD/CPWD specifications

and the In t e n t BIS specifications and code of practices or manufacturer

specifications for the items not covered under PWD/CPWD or BIS

specifications.

PROJECT MANAGEMENT CONSULTANCY will also be responsible along with

Architect in obtaining approvals of drawings for commencement of work and

issuance of occupancy certificate from all local/ statutory authorities.

BOQ/Cost estimate will be based on Current Schedule of Rate (S.O.R.) of CG

PWD and in case the items are not available in schedule/SOR then market rate

analysis should be provided after approval from CGPHC.

IV. Getting approval of all drawings and Design as per requirement. Prepare drawings

necessary for submission to statutory bodies for sanction and approvals.

V. Preparation of Tender documents. BOQ etc, Floating of Tender and award of work

as per CVC Guidelines/PWD/CPWD Manual.

VI. Prepare and submit complete construction drawings and details to commence work

at the site and for the proper execution of work during construction.

VII. Analysis for the various project related activities with reference to time frame,

resource allocation & scheduling using latest techniques and software as approved

by the CGPHC.

(b) Construction Phase:-

PROJECT MANAGEMENT CONSULTANCY shall execute the project in a time bound

manner and hand over the building/ other works complete in all respect certified by CGPHC

within the time limit of 18 months/in adherence with the Project Planning on latest software

such as MS project starting from the 10 day of issue award letter. PROJECT

MANAGEMENT CONSULTANCY shall ensue that no time and cost overrun occurs.

PROJECT MANAGEMENT CONSULTANCY shall provide Construction Management

Services from the start of construction up to commissioning and handing over of the project

to the CGPHC /concerning authorities as per direction of CGPHC for use. It shall also be

the responsibility of the PROJECT MANAGEMENT CONSULTANCY to liaise and

coordinate with various agencies for smooth execution of the project Responsibilities of'

Project Management Consultant for construction stage shall, inter-alia, be as under:

(i) Assemble multi-disciplinary construction management team as approved by CGPHC

and have preliminary interaction with the contractor's Project Team on behalf of the

CGPHC to initiate all preliminary actions and mobilization. Check and finalized

contractor's detailed program of activities commensurate with the Tender provisions.

(ii) Check and approve all contractors, sub-contractors and agencies for carrying out the

works.

(iii) Responsibility of awarding the work as per CVC Guidelines/CPWD Manuals/PWD

Manuals.

(iv) Signing of Contract with Contractors.

(v) Keep check on conformity of the work with the specified functional requirements of

CGPHC, monitor the progress of the work, and bring to the notice of CGPHC any

lapses/ deviations in the progress/ quality of work.

(vi) Provide full time supervision of the construction work at site to the best intents of

Drawings, Specifications and contract documents by deploying suitable mutually

agreed personnel as per agreed schedule.

(vii) Checking fabrication drawings, bar-bending schedules and all other

Architectural/Structural details during construction.

(viii) Provide effective coordination between various agencies working at the site and the

Architects to ensure timely availability of the inputs required for un-interrupted

construction at site all in accordance with agreed programme of the activities.

(ix) Maintain constant monitoring the progress of construction on the basis of Quality,

Time and Cost parameters using latest techniques and software and take timely

action to correct deviations if any.

(x) Rendering timely advice for implementing special measures for effecting

cost/quality/time benefit for the project.

(xi) Obtain approved "issued for construction" drawings from Architect as per agreed

schedule and issue to contractor.

(xii) Liaise with Architect of PMC and CGPHC to provide all necessary clarification ,

additional drawings and sketches to the Contractor(s).

(xiii) Check and inspect testing of materials and work as required. If so required, testing

and checking of manufactured items have to be carried out at the manufacturer's

factory as per provision in the Contract.

(xiv) Drawing up and putting in place a Quality Assurance Plan as well as u Safety

Assurance Plan along with an appropriate and efficient mechanism to ensure their

effective implementation at site.

(xv) Checking and Certification of contractors running and final bills of the works executed

for the purpose of payment to be released to the construction agencies.

(xvi) Review & recommend rates for new items of work or for existing items of work which

deviate in quantities beyond the limits defined in the contract for the approval of

the CGPHC.

(xvii) Provide contract administration services of all Contract Agreements and devising a

suitable dispute -resolution mechanism to facilitate a quick and amicable settlement of

disputes, if any.

(xviii) To reply and settle the observations/objections/ paras (if any) of the Chief Technical

Examiner, Audit or any other checking / investigating agency of the Govt.

(xx) Generate and submit to the CGPHC time-to-time progress reports in the agreed

formats and at the agreed frequency. For this all the necessary data relevant to the

execution of work including materials brought and consumed at site, hindrances if

any, records of daily labour deployed etc. shall be maintained.

(xxi) PROJECT MANAGEMENT CONSULTANCY shall get all connections for

services like power, water and sewer from local authorities etc required for

occupancy of the building.

(xxii) PROJECT MANAGEMENT CONSULTANCY shall also apprise the CGPHC of the

progress and/or activities of the project on weekly/fortnightly/ monthly basis as

deemed fit by CGPHC by preparing and submitting monitoring reports. The report shall

inter- alia include the following:

Name of Project, CGPHC. Project Management Consultant, Architect and Contractor

Scope of Works of Contractor

Date of Commencement/ Date of Completion: Schedule & Actual

Major Issues and Decisions Pending including Drawings Constraints (if any), Site

Constraints (if any), Equipment Constraints (if any)

Status of Progress of Work: Cash Flow Chart, L.O.B. Chart & Bar Chart

Areas of Concern

List of Registers Maintained by PROJECT MANAGEMENT CONSULTANCY

Labour Deployment Chart

List of Equipment Mobilized at Site

Materials/Personnel at Site

Status of Payment to Contractor

Quality of Material/Tests

Cost Split Up of the Package

Photographs of the Site

Site Order Book

Visitor's Site Inspection

(c) Post Construction phase

During this phase, the activities are likely to be as under:

(i) Settlement of all accounts of the contractors.

(ii) Reconciliation of materials supplied to the contractors, if any

(iii) Ensuring rectification of defects by the respective contractors during their liability periods.

(iv) Preparation of Completion Report which shall contain all technical and financial

information of the project.

(v) Settling the Audit /CTE's Observations and Arbitration cases etc, if any.

(vi) Provide all documents / reports / statements of facts / counter statements of facts for

settling Audit / CTE's observations and arbitration cases etc. including attending the

hearings as and when required by the CGPHC and providing necessary support as may

be required by the CGPHC from time to time.

Any consultancy activity not specifically mentioned below but required to complete the project is

deemed to be included in the scope of work. Issue of Completion Certificate, Handing over of

Buildings and services to CGPHC up to satisfaction of CGPHC are included in the Scope of

work of PROJECT MANAGEMENT CONSULTANCY.

9.0 Execution of Assignment by PROJECT MANAGEMENT CONSULTANCY

9.1 To ensure proper performance of all activities regarding construction of the projects, the

PROJECT MANAGEMENT CONSULTANCY shall have his office at or near the Projects site in

addition to the office at Raipur and shall have the required dedicated personnel stationed there

after the approval of CGPHC so that they are available for interaction all the time. No site

personnel to be transferred/ withdrawn without the consent of the CGPHC. Similarly prior to

induction new personnel on the Project site, the approval of CGPHC shall be obtained.

9.2 PROJECT MANAGEMENT CONSULTANCY shall review the strategic planning and time

management of the project from time to time. This will consist of continuous appraisal and

revision of the framework of the- project and the project process as and when required so as

achieving the desired objective in most efficient and economical manner.

9.3 The PROJECT MANAGEMENT CONSULTANCY shall exercise all reasonable skill, care

and diligence in the discharge of his responsibilities and shall exercise such superintendence

and inspection to ensure that the works are carried out in conformity with the contract

provisions.

9.4 The PROJECT MANAGEMENT CONSULTANCY shall ensure that the works are

completed in all manners as per the quality, standard and within the budgeted cost & time.

Failure to adhere to the completion date of works at any of the site of work shall entail

imposition of Penalty on the PROJECT MANAGEMENT CONSULTANCY as contained in the

General Conditions of Agreement.

10.0 General Conditions of Agreement

10.1 Force-Majeure

i) In the event of either party being rendered unable by force majeure to perform any obligation

required to be performed by them under this agreement, the relative obligation of the party

affected by such force majeure shall be treated as suspended for the period during which such

force majeure clause lasts.

ii) For the purpose of this agreement, force majeure shall only include, wars, insurrections,

riots, earthquakes, storms, floods, explosion or fires not caused by negligence, lightening, acts

of God, epidemics or the public enemy which is of such nature as to delay, curtail or prevent

timely action by either party.

iii) Upon the occurrence of such cause and upon its termination, the party alleging that it has

been rendered unable, as aforesaid, thereby shall notify the other party in writing by

registered notice within 72 (seventy two) hours of the alleged beginning and ending thereof.

The Notice shall be followed by a Certificate from local Chamber of Commerce or the Statutory

Authority as satisfactory evidence in support of the claim within 15 days of occurrence and

cessation of such Force Majeure conditions.

IV) Time for performance of the relative obligation suspended by the force majeure shall stand

extended by the period for which such causes lasts.

10.2 Liquidated Damages

a) In case completion of the project delayed due to reasons attributable to the

contractors/agencies/suppliers engaged for the project by the PROJECT MANAGEMENT

CONSULTANCY shall impose liquidated damages @ 1.5% (One point five percent) on

awarded contract value for each month of delay subject to a maximum of 10% (ten percent) of

the awarded contract value which shall be credited to the CGPHC.

b) In case completion of work is delayed due to the reasons attributable to the Government

Construction Agency (or to the agency engaged by Government Construction Agency)

CGPHC Shall impose liquidated damages @ 1.5% (One point five percent) on consultancy

fee for each week of delay subject to a maximum of 10 % (ten percent) of the total

Consultancy fee.

10.3 Security Deposit or retention money:

PROJECT MANAGEMENT CONSULTANCY shall ensure deduction of an amount equal to 5%

of value of the each running bill of the contractor towards security deposit or retention money

in addition to the Initial Performance Security of 5%.The same has to be transferred to

CGPHC on written notice of Managing Director CGPHC. The retention money (PSD) shall be

refunded after six month of the completion of work, on the basis of the satisfactory performance

and quality of the work and security money shall be refunded after completion of the defect

liabilities period of the work.

10.5 Termination

10.5.1 Subject to other provisions contained in this clause, the CGPHC may, without prejudice

to its any other rights or remedy against the PROJECT MANAGEMENT CONSULTANCY in

respect of any delay, abandonment, inferior quality or work, any claims for damages and/or

any other provisions of this contract or otherwise, and whether the date of completion has or

has not elapsed, by notice in writing absolutely determine the contract in any of the following

cases:

(i) If the PROJECT MANAGEMENT CONSULTANCY, having been given by the CGPHC a

notice in writing that the work is being performed inefficiently or quality checks are not being

made or otherwise in improper or un-workmanlike manner, shall omit to comply with the

requirement of such notice within a period of seven days thereafter.

(ii) If the PROJECT MANAGEMENT CONSULTANCY persistently neglects his obligations

under the contract and/or commits default in complying with any of the terms and conditions

of the contract and does not remedy it or take effective steps to remedy it within 7 days

after a notice in writing is given to him in that behalf by the CGPHC.

In the event of anyone or more of the above courses being adopted by the CGPHC the

PROJECT MANAGEMENT CONSULTANCY shall have no claim to compensation or any loss

sustained by him by reasons of his having spent money or entered into agreement or made

any advances on account of. or with a view to execution of the work or the performance of the

contract. And in case action is taken under any of the provisions aforesaid the PROJECT

MANAGEMENT CONSULTANCY shall not be entitled to recover or be paid any sum for any

work thereof or actually performed under this contract unless and until the CGPHC has certified

111 writing the performance of such work and the value payable in respect thereof and he shall

only be entitled to be paid the value so certified.

10.6 Guarantee and Liabilities

10.6.1 The PROJECT MANAGEMENT CONSULTANCY guarantees that the services as

specified/ described under the scope of the PROJECT MANAGEMENT CONSULTANCY in this

agreement, and technical documents to be developed by the PROJECT MANAGEMENT

CONSULTANCY shall be in accordance with the sound and established engineering practices,

using Indian Codes and Regulations and wherever applicable, International Standards, for the

purpose(s) specified, free from defects and suitable for respective uses intended. For this a

suitable Indemnity Bond shall be furnished.

10.7 Defect Liability Period

Any defects notices/observed within a period of thirty six months from the date of actual date

of completion of all works up to the satisfaction of end users, shall be got rectified by the

PROJECT MANAGEMENT CONSULTANCY or by its appointed contractor at its own risk and

cost for which no compensation will be paid and also negotiable as per quality and

performance of the construction work.

10.8 Insurance

During the performance of services hereunder, Contractor, at his own cost, shall take out, carry

and maintain insurance as applicable form the list below:

10.8.1 Workman's compensation insurance, covering all employees of contractor for

statutory benefits as set out and required by local law in the area of operation or area in which

Contractor may become legally obliged to pay benefits for bodily injury or death.

10.8.2. Insurance against fire, theft, damages and loss of all property owned by Contractor at

the construction site. Contractors all risk Policy (CAR) Policy.

10.8.3 Any other insurance cover which may be required to be taken under the law or on any

other account.

10.9 Additional Services

The PROJECT MANAGEMENT CONSULTANCY shall make available, on the CGPHC's

written request, such additional services in addition to those described in this agreement and

on such terms and conditions as may be mutually agreed upon between the CGPHC and the

PROJECT MANAGEMENT CONSULTANCY.

10.10 Changes and Additions

The CGPHC shall have the right to request PROJECT MANAGEMENT CONSULTANCY in

writing to make any changes, modification, and/or additions within the design and broad scope

to PROJECT MANAGEMENT CONSULTANCY's scope of services. The PROJECT

MANAGEMENT CONSULTANCY shall on such written requests carry out the consequential

work on account of such changes/modifications or addendum etc without any additional

payment from the CGPHC.

10.11 Assignment

The assignment shall not be transferred or assigned in whole or part by the PROJECT

MANAGEMENT CONSULTANCY without prior written approval of the CGPHC to any person /

company.

10.12 Effective Date of Agreement

This agreement shall be deemed to have become effective from the 10th day of issue of

award letter.

10.13 Co-operation between Parties

The CGPHC shall nominate an officer to represent it for the purpose of this agreement, and

the name, designation, and address of the officer so nominated shall be intimated to the

PROJECT MANAGEMENT CONSULTANCY. Similarly, the PROJECT MANAGEMENT

CONSULTANCY will nominate and intimate in writing particulars of an officer to represent it.

It is, however, understood and agreed to b y and between the parties hereto that the parties

shall work in close co-operation with each other at all times in order to ensure timely

completion of the project.

10.14 ARBITRATION:

10.14.1 Procedure: Any Dispute which is not resolved amicably within 30 days, the same

shall be settled by arbitration tribunal with its head quarter at Raipur (CG)

constituted in accordance with Chhattisgarh Madhyastham Adhikaran 1983 (no.

29 of 1983), published in Chhattisgarh Rajpatra part-1 dated 18/03/2015.

10.14.2 English Language: The request for arbitration, the answer to the request,

the terms of reference, any written submissions, any orders and awards shall be

in English and, if oral hearings take place, Hindi/English shall be the languages to

be used in the hearings.

10.14.3 Enforcement of Award: The Parties agree that the decision or award resulting

from arbitration shall be final and binding upon the Parties and shall be

enforceable in accordance with the provision of the Act subject to the rights of the

aggrieved parties to secure relief from any higher forum.

10.15 Clearance of site after Completion of work

On completion of the work, PROJECT MANAGEMENT CONSULTANCY shall ensure that all

constructional plants, surplus materials, rubbish and temporary work of every kind will be

cleared away/ removed from the site and leave the entire site and works clean and in a

workman like condition to the satisfaction of the CGPHC.

11.0 Payment

11.1 Consultancy Charges

The CGPHC shall in consideration of the services performed pay to PROJECT

MANAGEMENT CONSULTANCY the Consultancy charges as agreed between the parties

which shall also cover all staff cost, associate consultants/sub consultants cost(if any), printing,

communication, travel, accommodation and any other cost incurred by the PROJECT

MANAGEMENT CONSULTANCY in carrying out the services. The estimate for execution of

work will not have any contingency/quality control/consultant fee/survey/geo technical fee

head. All these heads are included in Agency Charge of PROJECT MANAGEMENT

CONSULTANCY.

CGPHC shall release the amount towards construction cost of the building to the PROJECT

MANAGEMENT CONSULTANCY in accordance with the cash flow requirement (as per

Running bill along with PMC Charges) submitted by the PROJECT MANAGEMENT

CONSULTANCY and approved by CGPHC. Otherwise CGPHC may release payment to the

PROJECT MANAGEMENT CONSULTANCY against work done for execution. and advance

shall be released to the PROJECT MANAGEMENT CONSULTANCY as per negotiation with

M.D. CGPHC just after award of work for construction. Fund shall be released after due

utilization of fund and submission of Bills, documents etc and advance shall be recovered as

per rule.

11.2 Service tax

Service tax payable as per Government rule.

11.3 PROJECT MANAGEMENT CONSULTANCY paid to local statutory authorities/

state/central Government for approvals and also deposits made for power, water and sewer

connections and any other charges that which will be included in scope of works.

11.4 If, the projects are not completed as per schedule of the period of contract due to

any reason. The services of PROJECT MANAGEMENT CONSULTANCY shall automatically

extend till completion of the projects at the same terms & conditions, without prejudice to any

other rights of the CGPHC and without any change in the consultancy charges.

Annexure - A

Report & Specifications

S.NO. PARTICULARS SPECIFICATIONS

A CIVIL WORKS

a) Foundation & Super Structure

RCC Framed structure including footing, column, Beam & slab (All RCC 1:1½:3)

b) Filling Crushed Stone Dust , Sand/Moorum

c) P.C.C. 150 mm thick (PCC 1:4:8)

d) Masonary Brick work with modular fly-ash (strength 40 kg/sqm)/ modular clay (strength 25 kg/sqm) bricks in cement mortar1:4 & 1:6

e) Plastering 15 mm thick cement Plaster in cement mortar 1:5 in outer wall and 12 mm and 15 mm thick on inner side in cm 1:6 has been provided and 6 mm thick cement plaster in cm and 1:4 on celling area

f) Joinery Angle Iron 40X40X5 mm Steel Frame,balcony ms railing,stair ss railing, 30 mm thick flush decorative/commercial door shutters, aluminium window/ventilators & PVC Door in toilet.

g) Flooring Vitrified tiles flooring, ceramic glazed tiles wall & Flooring kota stone, udaipur green marble for window sill & kitchen platform, chequered Tiles and inter locking concrete block (paver block) etc.

h) Painting Putty inner and outer side & inner side distemper and outer side premium acrylic exterior emulsion paint, & Premium synthetic enamel paints on commercial doors & windows Grill & MS railings.

i) Services Concealed wiring with approved brand fittings and fixtures for Electrification. Plumbing and sanitary work included G.I/cpvc Pipe line for water supply, S.W. Pipe for sewerage and standard accessories. each flat 1 indian type wc pan and 1 European type wc.

B DEVELOPMENT WORKS

1. R.C.C. DRAIN – 450 X 600 MM (minimum)

a) Structure RCC 1:1½:3

b) P.C.C. 100 mm thick (PCC 1:4:8)

c) Filling Crushed Stone Dust , Sand/Moorum

2. BOREWELL & SUBMERSIBLE PUMP

a) Boring / Drilling 150 mm dia

b) Casing Pipe 150 mm dia ISI marked G.I casing pipe

3. RAIN WATER HARVESTING

a) Pipe Line 200 mm dia PVC Pipe

b) Pipe Fittings PVC Bends, Tees, Flanged, End cap, Coupler, Reducer etc.

c) S.W.Gully Trap 180 x 150 mm size P type

d) Inspection Chambers Brick masonry road gully chamber 60x45x60

4. Cement concrete road As per site requirement

5. Sump Well As per site requirement

6. Garden with lighting As per site requirement

7. External Electrification As per site requirement

8. S.O.R. Applicable schedule of rate Based on

P.W.D. S.O.R issued by ENC for building work road work and electrification work W.E.F. 01.01.2015/01.01.2015/01.07.2015 respectively

Proposal for Construction of New Houses under Surguja Range

Division Name

Revised Houses

NGO (G-Type) H.C./CONS.

(H-Type) Total

Surguja 96 192 288

Koriya 24 144 168

Surajpur 24 144 168

Ramaunjganj – Balraampur 24 120 144

10th Bn. (IR) , Silfili Surguja 12 168 180

12th Bn. (IR) Ramaunjganj 12 216 228

18th Bn. (IR), Manedargarh, Koriya 0 180 180

Total 192 1164 1356

Per unit super built up area (Approx) :-

H.C./Constable – 64.00 Sqm. (689.00 Sq ft.) – 2BHK

NGO – 82.00 Sqm (883.00 Sq ft.) – 2BHK

Building should be ( P + 3) 12 unit each block

Note :- Nos of quarters variable as per site situation will be finalized by CGPHC.

Annexure - B

LETTER OF TRANSMITTAL

From:

To,

The Managing Director,


S.I.B. Building, Old P.H.Q. Civil Lines, Raipur

e-mail: [email protected] Phone: 0771 - 4020028

sub: Submission of bid for taking up the construction work of G-type (NGO) and H-type (H.C./CONSTABLE) quarters at various locations in Surguja range on deposit basis for Chhattisgarh Police Housing Corporation Ltd.

Sir,

Having examined the details given in bid document for the above work, I I We have submitted

the technical & commercial 'Bid' and undertake the followings-

1. I/We hereby certify that all the statements made and information supplied by me is true

and correct.

2. I/We hereby agreed with the terms & conditions mentioned in the bid document.

3. I/We have furnished all information and details necessary for this Bidding and have no

further pertinent information to supply.

4. I/We authorize CGPHC or their authorized representatives to approach the

Individuals, Employees, firms, Bank etc to verify our Competence/ credentials etc.

(Signature, Name and Designation of Authorise Person

With complete address of Consultancy Agency/Organization)

(Please affix seal)


Annexure - C

U N D E R T A K I N G

I/We have read and examined the bid documents for Selection of PROJECT MANAGEMENT

CONSULTANCY to take up the work on Deposit Basis, Bid Conditions, Scope of Work,

General Conditions of Agreement, Submission of Bid, Evaluation Criteria and all other contents

appended in the Bid Documents and full cognizance taken thereof for arriving at rate tendered,

contained herein my/our bid and also declare that the statements made and the information

provided in the duly completed two bid offers are true and correct in every detail.

I/We agree to keep the bid open for one hundred twenty (120) days from the date of opening of

technical bid and not to make any modifications in its terms and conditions and rates quoted

etc.

We understand the responsibility of abiding all Government rules and regulations for carrying

out the work on Deposit basis and are responsible for all Technical and Financial Audit.

I/We hereby declare that I/We shall treat the bid documents, drawings and other records

connected with the work as secret/confidential documents and shall not communicate

information/derived there from to any person other than to whom I/We am/are authorized to

communicate the same or use the information in any manner prejudicial to the safety of the

CGPHC. .



(Please affix seal)

Date

Signature of Witness:

Name:

Occupation

Address

Annexure – D

Details of Similar Projects Completed

During the Last 5 years with same scope of Work

Completed cost of the project in crore Rs. Rs…………………….. Crore or more

Name of the Project & Location

Name of the Client

Description of Work

Period of completion in months

Start Date

Completion Date

Completed cost of the project in crore Rs. Rs…………………….. Crore or more

Name of the Project & Location

Name of the Client

Description of Work

Period of completion in months

Start Date

Completion Date

Please attach the completion certificate issued by the Client for each of the qualifying project.

The project without completion certificate / performance certificate / work execution certificate

will not be considered for evaluation



(Please affix seal)

Annexure - E

TURNOVER DURING THE LAST FIVE YEARS

Sl.No. F.Y. Turnover

1 2015-16

2 2014-15

3 2013-14

4 2012-13

5 2011-12



(Please affix seal)

Annexure - F

NUMBER OF KEY TECHNICAL PERSONAL LIKELY TO BE LOCATED AT WORK SITE

FOR EXECUTING THE WORK

Sl.No. Man Power No. of key technical personal likely to be deployed for executing the work building (Regular Employees

only)

Graduate Engineer Diploma Engineers

No. Experience in Years

No. Experience in Years

1. Team Leader

2. Planning Engineer

3. Construction Engineer a) Civil Engineer b) Electrical Engineer c) Mechanical Engineer

4. Quality Control / Assurance

5. Others



(Please affix seal)

Annexure – G

DETAILS OF PERSONNEL AVAILABLE WITH THE ORGANISATION

Sl.No. Man Power Strength in the Area No. of Personnel available with the Organisation

1. Architect/Associate Consultant

2. Design Office

3. Planning Engineer

4. Tendering Expert

5. Construction of Site

6. Quality Control / Assurance

7. Finance/ Accounts

8. Other Staff

Note: Number of Graduate Engineers & Diploma Holder Engineers be given separately



(Please affix seal)

Annexure - H

COMMERCIAL BID SUBMISSION FORM

From:

The Managing Director,


S.I.B. Building, Old P.H.Q. Raipur (C.G.)

e-mail:- [email protected] Phone-0771- 4020028,

Date:

Sub: Submission of bid for taking up the construction work of G-type (NGO) and

H-type (H.C./CONSTABLE) quarters at various locations in Surguja range on deposit basis for

Chhattisgarh Police Housing Corporation Ltd..

Dear Sir,

In response to bid document for the above work, we hereby quote our Consultancy Charges

as under:

Description Unit Fee for taking up the work on

Deposit Basis with architectural

services (all inclusive) but

excluding service tax.

In Figures In Words

1) Consultancy fee with architectural

services all-inclusive but excluding

service tax for Providing Project

Management Consulting Services as per

Scope of work.

Percentage

(%) of Total

Awarded

Project cost

(NB: Rate should be quoted in percentage (%) of total awarded project cost. No other unit will

be acceptable.)

IMPORTANT'; Please note that the consultancy charges will be limited to the quoted

percentage (by the successful bidder) of total a warded cost only and no additional fee will be

paid on account of escalation or increase in cost due In (my other reason).



`
