Governor’s Office for

Children and Families

Child Abuse and Neglect

Prevention Programs (CANP) – Direct Services

Grant Administration

Overview

• Advocates for Bartow’s Children

• Bethany Christian Services USA, LLC

• Beyond the Bell, Inc.

• Cherokee Family Violence Center

• Childkind, Inc.

• Crawford County School District

CANP Grantees• Douglas County Board of

Commissioners

• Families United Services

• Hephzibah Children’s Home

• Rockdale County

• Safe Harbor Children’s Center

• Tree House, Inc.

•

Participants will be able to:

• Begin the successful implementation of your CANP grant.

• Develop systems to meet the program and financial requirements of your grant.

Today’s Objectives

Mission Statement

Mission: To reach, support, and empower communities to serve Georgia’s children and families

• Strengthening parenting competencies and promoting of strong parent/caregiver child attachment and interaction.

• Increasing knowledge of parenting and child development that help parents and caregivers develop a realistic understanding of their child's capabilities and behaviors, and implement strategies for effective parenting that builds strong healthy relationships.

• Provide access to resources that connect parents and caregivers with services and information to meet their specific needs.

• Strengthening families by increasing protective factors in children and parents and reducing risk factors.

CANP Overall Goals

Administration Standards

• Grant administration and each service activity must be implemented within 90 days of the grant award agreement start date.

• Grant positions must be hired within 90 days of the grant award agreement start date.

• Grantee must attend mandated trainings as directed by GOCF.

Service Delivery Standards

• National Model Criteria

• Grants Management System

Evaluation and Capacity Building Standards

• Cross-Site Evaluations

• Capacity Building

In order to be considered in compliance with participant standards, the grantee must serve:

• 25% of participants by the end of the 2nd reporting period.

• 50% of participants by the end of the 3rd reporting period.

• 75% of participants by the end of the 4th reporting period.

• The final payment may be reduced based upon failure to meet the required percentage of participants for the targeted population projected by the grantee and agreed upon by GOCF and documented in the GOCF Process and Outcome Measures Form. Data entry into the grants management system will serve as the official and written documentation.

Participant Standards

Grant Management System: No later than 3 days after the

end of each quarter, the grantee will ensure that program and participant data are reported through the Grants Management System.

• Strategic Community Action Planning (SCAP) Output Report • Prior Approval of All Newly Developed Materials• Participant Data• Process Data• Outcome Data• Satisfaction Surveys• Protective Factors• Enrollment Numbers• Stewards for Children’s Training

Reporting Requirements

Child Maltreatment:

• Annual Performance Outcome Measure: At least 97% of target children will have no substantiated cases of child abuse or neglect

Retention of Participants in Services:

• Annual Performance Outcome Measure: At least 50% of enrolled participants will have completed Triple P Sessions or Incredible Years Courses

Annual Outcome Measures

Enhanced Family Relationships:

• Annual Performance Outcome Measure: At least 90% of target families will complete the Protective Factor Survey

Model Fidelity

• Annual Performance Outcome Measure: Regular Communication with National Model Developer as required by Triple P America or Incredible Years including all trainings and consultations

Annual Outcome Measures

• The primary purpose of the PFS is to provide feedback to agencies for continuous improvement and evaluation purposes.

The survey results are designed to provide agencies with:

• A snapshot of the families they serve • Changes in protective factors • Areas where workers can focus on increasing

individual family protective factors

Protective Factors Survey

• The Protective Factors Survey (PFS) is a 20-item measure designed for use with caregivers receiving child maltreatment prevention services such as home visiting, parent education, and family support. It is a pre-post survey completed by the program participants, usually parents or caregivers.

Protective Factors Survey

Measures protective factors in five areas:

• Family Functioning/Resiliency• Social Support• Concrete Support• Nurturing and Attachment• Knowledge of Parenting/Child Development

Protective Factors Survey

• Paper and pencil survey• Takes approximately 10-15 minutes to

complete• Two sections: first to be completed by staff;

second to be completed by the program participant

• Pre-test (within first 30 days of service)• Post-test (upon exiting the program or within

60 before the end of grant cycle)• FREE to download and administer:• http://friendsnrc.org/protective-factors-surve

y

Protective Factors Survey

• Stewards of Children Training (2 representatives minimum)

http://georgiacenterforchildadvocacy.org/governor-stewards/

• Free Mandated Reporter Training https://www.gocftrainingonline.com/

Compliance Requirements

Governor’s Office for

Children and Families

Finance:

1st Reporting Period

• Performance Report for 10/01/13-12/31/13 to include: – Executed grant award agreement and attachments. – Executed memorandum of agreement, if required. – All service delivery activities must begin within 90 days of the

start date of the grant award. – Prior approval for grant-funded materials, media information and

public information has been received from the GOCF Program Contact

– All grant-funded staff positions have been hired by December 31, 2013

– Program Expense Report has been submitted for any grant funds received for the Planning Period Budget.

– Program and Participant Data, if direct services began during the quarter, are reported through the Grant Management System (GMS).

– Regular communication with National Model Developers as required by model including all required trainings and consultations

– Due to GOCF no later than 01/03/14

2nd Reporting Period

Performance Report for 1/01/14-3/31/14 to include: – Program (SCAP output data) and Participant Data are

reported through the Grant Management System (GMS) and approved by GOCF

– Prior approval for grant-funded materials, media information and public information has been received from the GOCF Program Contact

– At least 25% of projected participants served. Number of participants served will be calculated from GMS

– Regular communication with National Model Developers as required by model including all required trainings and consultations

– Due to GOCF no later than 04/03/14

3rd Reporting Period

Performance Report for 4/01/14-6/30/14 to include: – Program (SCAP output data) and Participant Data are reported

through the Grant Management System (GMS) and approved by GOCF

– Prior approval for grant-funded materials, media information and public information has been received from the GOCF Program Contact

– At least 50% of projected participants served. Number of participants served will be calculated from GMS

– Attendance of at least 2 representatives at a Stewards of Children Training Program

– Regular communication with National Model Developers as required by model including all required trainings and consultations

– Due to GOCF no later than 07/03/14

4th Reporting Period

Performance Report for 7/01/14-9/30/14 to include: – Program (SCAP output data) and Participant Data are

reported through the Grant Management System (GMS) and approved by GOCF

– Prior approval for grant-funded materials, media information and public information has been received from the GOCF Program Contact

– At least 75% of projected participants served. Number of participants served will be calculated from GMS

– Regular communication with National Model Developers as required by model including all required trainings and consultations

– Due to GOCF no later than 10/03/14

5th/ Final Reporting Period

Performance Report for 10/01/14-12/31/14 to include: – Program (SCAP output data) and Participant Data are reported through

the Grant Management System (GMS) and approved by GOCF– Prior approval for grant-funded materials, media information and public

information has been received from the GOCF Program Contact– Annual Performance Outcome Measure: At least 97% of target children

will have no substantiated cases of child abuse or neglect– Annual Performance Outcome Measure: At least 90% of target families

will complete the Protective Factor Survey– Annual Performance Outcome Measure: At least 50% of enrolled

participants will have completed Triple P Sessions– Annual Performance Outcome Measure: Regular communication with

National Model Developers as required by model including all required trainings and consultations

– Signed Performance Report and Payment Request Schedule– Due to GOCF no later than 01/03/15

Performance

*All performance deliverables are due three days following the close of the period; however grantees will have up to 30 days to submit the deliverables and supporting documentation. Penalties will be applied for any deliverables submitted after the 30-day time frame.

• Data entry into GMS will serve as the official and written documentation

Common reasons to submit a GAN• Changes are required with the program

delivery or administration• Changes with personnel, salaries, or FTE are

required.• More than 10% of grant funds are being

moved.• Adding a new line item or category to the

approved budget.

Grant Adjustment Notice

Submitting GAN• Include a signed copy of GAN form in correct

format• Include a detailed description and

explanation of the proposed changes. Include details by categories and line items

• Include a copy of the proposed revised budget

Grant Adjustment Notice

BUDGET CATEGORIES (list)GRANT FUNDS MATCHING FUNDS

CURRENT BUDGET REQUEST (+ OR -)

ADJUSTED AMOUNT

CURRENT BUDGET REQUEST (+ OR -) ADJUSTED AMOUNT

Regular Operating 10,000 -5,000 5,000.00 Real Estate Rentals 15,000 -10,000 5,000.00

Contractual Services 5,000 +15,000 20,000.00

TOTAL 30,000.00 0.00 30,000.00

• GOCF strongly recommends EFT payments for all grantees which will reduce the processing time required for checks to be mailed.

• EFT form and directions are provided in the handbook. An electronic copy of the form will be e-mailed if requested for completion of the form. However, the form must be mailed to your financial officer at GOCF with a voided check for submission to SAO.

Payments

Thank You

Please feel free to contact me with any questions

and/or concerns that you may have:

Matt Pitts404-656-5160

Matthew.Pitts@children.ga.govOr

Kirby McClendon404-656-5202

Kirby.McClendon@children.ga.gov