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CIDOCAnnualGeneralMeeting2017Location:MOMATbilisiDate:29September2017,16:25Minutes:TrilceNavarreteAgenda:

1. Openingofthemeeting2. Approvalofminutes3. Reportfrom2016conference4. Chair’sreport5. Secretary’sreport6. Financialreport7. WorkingGroups’reports8. CIDOCTrainingAssociationreport9. PresentingCIDOC201710. CIDOC2018andbeyond11. Otherbusiness12. Thankyou

1.Openingofthemeeting.MonikaHagedorn-SaupeopenedtheAGM.2. Approvalofminutesfrom2016AGM.TheminutesfromtheAGM2016wereapprovedunanimously.

3. ReportfromCIDOC2016conference.Monikapresentedthemainresultsfromthe2016CIDOCconference.CIDOCmetduringtheTriennialICOMconferenceinMilano.ICOMpresentedthenewlogosforICOMandforNC/IC.AnewCIDOCboardwasintroducedattheconference.CIDOChelditsannualmeetingtoincludeplenaries,parallelsessionsandworkinggroups.TopicsincludedLIDO,longtermpreservation,andapaneldiscussiononUnescopersistguidelineslaunchedin2016byUnescoPersistcontenttask.Theconferencewassuccessfulinattractingover100participants.TheannualmeetingincludedafruitfulexcursiontoTorinowherecolleagueswereabletoexchangeinformation(thanksMaijaforfacilitating).4. ChairsreportMonikapresentedtheactivitiessincethelastAGMandpointedtoplansforthecomingyear:

• Anewboardstartedtowork.

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• TheCIDOCboardvotedanonymouslytoaccepttheconferencevenueproposalCIDOC2018inHeraklion.

• CIDOCreporteddigitallytoICOM,usinganewdigitalformat.• AproposalwassentforajointconferenceCIDOCCOMCOLinBrazil.This

proposalwasapprovedandtheconferencewilltakeplaceinOctober2017inRiodeJaneiro,financedpartiallybyCentralICOM.AjointsessionmaybeexploredwithCOMCOLforCIDOC2018.

• CIDOChelditsfirstworkingboardmeetinginJanuary2017inBerlin.Theboardworkedjointlytostreamlinethewebsite,includingarevisionofdocuments,translationoftextsandothereditorialwork.

• SeveraloftheboardmembersworkedwithICOMGeorgiatopreparethisconference.

• CIDOCschairandsecretaryparticipatedintheICOMParismeeting,June2016atUnescoinParis,openedbySueyAxoynewPresidentofICOM.ThenewdirectorPeterKellerpresentedthenewroleoftheICOMadministration,namelytomergetwophysicaloffices,andtoimprovethemembershipdatabase.ThenewHQstaffwaspresented(membership,legaladvise,communications).

• ThechairsoftheICmettodiscussthestatusoftheICs.TherewasavoicedinterestinensuringproperarchivingoftheIChistory,andaproposalwasmadetosendallannualreportstoHQ.TheICsdiscussedrevisionofdelegationofauthority(butnoactivitysincethen).

• Monikawasaskedtobememberofthelegaladvisorystandingcommittee(HQ).

• Thechairoftheethicalcommitteepresentedtheirwork.Guidelinesfordeaccessioning,guidelinesforaccessioning,guidelinesforfundraisingandsponsorship.CIDOCwillbeinvitedtoprovidecommentsonstandardsandprocedures.

• MDPPMuseumdefinitionprospectsandpotentials,willconsidertheneedtomakechangestothedefinitionofmuseumstobestreflectthechangingfield.

• ITCinternationaltrainingcommitteeformuseumstudies,withtrainingcentersinChina,presentedanoverviewoftheirinternationallistofdocentsandofstudents.

• ICOM2019willtakeplaceinKyoto.• MonikawasinvitedtopresenttheworkofCIDOCandcollaborationswere

considered(jointsessioninKyoto),attheICOMMAMMilitarymuseumsmeeting.

Thereportofthe2017CIDOCsummerschoolinLubbockwillfollow(see9).5. Secretaryreport

CIDOChascurrently646members(anincreaseof1%fromthepreviousyear).ThemajorityofmembersarefromEurope(76%),followedbyLatinaAmericaandtheCaribbean(9%),AsiaPacific(6%),Africa(4%)andNorthAmerica(4%),andtheArabStates(1%).ThemembersoftheUSalonerepresent1%ofallmembers.

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ICOMHQislaunchinganewmembershipdatabase.Untilthesystemisready,thedatabasehasbeenfrozen.CIDOCwasinvitedtobepartofacommissiontotestthedatabase(inthenextweeks).

6. Financialreport

CIDOCstotalincomein2016=€56,043.73ThemainsourcesofincomearetheGettyandICOM.CIDOCsmembercontributionsamountedto€6,662.Expensesin2016=€55,204.78ThemainexpensesarefortheCIDOCconference(bursariesandtechnicalsupport)andtheCOMCOL-CIDOCconference.7. Editor’sreport

CIDOChasdifferentformsofcommunicationwiththemembers.The2016newsletterwillcomeinafewweeks.Anewstrategyonsocialmediawasestablished(#CIDOC2017,Twitter,Facebook).CIDOCstartedtheconferencewith300followerswhichincreasedto482followersinTwitter(successofhashtag).AblogwaslaunchedinApril2017,withawiderangeoftopics.GettyFoundationbursarieswillcontributeforabloginthenearfuture.Theworktotranslatethewebsitetocoverallmaterialsinthe3officiallanguagesisunderway.TheSpanishtranslationshavebeenmadeandwillbeuploadedshortly.8. WGreports

Archaeology:StephenSteadchairTheArchaeologyWorkingGroupmeetonceduringtheyear.WorkhascontinuedontheArchiveDepositionStandard.Themajorityofthemainbodyofthetextisnowcompletewithjustafeweditsstilloutstanding.TheAppendicesarebeingpreparedanditisexpectedthatafinaldraftforconsultationwillbereadybytheendoftheyear.ApresentationaboutthestandardwasgivenatanarchaeologyconferenceintheUKandpositivefeedbackwasreceived.WearenowusingtheFreedcamponlineprojectmanagementtooltomanagethefinaleditingprocess.Co-reference:MikaNymanchair(reportedbyEmmanuelle)Workingwithco-referencerequiresrelatingsignstothedynamicsofmind.Workisongoing.Ithasbeenaprocessofexplorationanddiscovery,includingpersistentidentifiers,integrationofcoreferenceconceptsinCRM,andcreatingsemiotictheoryforsemioticheritage.Anetworkofpartnershasbeenidentifiedtoexploretheseideasastraining,collaborationfromIran.CRMSIG:MartinDoerrchair

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>100membersonmailinglist.Meetingsheldin2016wereinItaly(Feb),Greece(August),Germany(Dec),Greece(April).Upcomingin2017willbeinGreece(Oct),Germany(Jan),TBC(May),Greece(OctatCIDOC2018).2016resolved±50issues.±10newmemberstoparticipateintheSIG.CRMisaboutenablingtechnologies(makingCRMarealitybypartneringwithinstitutionstoallowsemanticdatatobemade).ThisisdonethroughworkshopsonhowtocreateandcritiqueasemanticCRMmodel.CRMwillrespondtointeresttogeneratenewtrainingmaterials,pushingforwardtheCRMcontentonthewebsite.MainworkissemanticmodelingandcollaboratewiththeSIGcommunitytoidentifytopicsofinterest.DigitalPreservation:SusanneNickelchairThispastyear,theWGrespondedtouserquestions,specificallyacaseofSerbia.DocumentationStandards:JonathanWhitson-Cloudchair(MaijaEkosaaricochair)andRoepertSheppert.TheEncyclopediaofMuseumpracticewaspresentedto30+10participantsin2workinggroups.For2018,theWGisinterestedinorganizingameetingwithcontentproviders.Inthecomingyear,meetingswillbefacilitatedforonlineediting.Exhibitionandperformancedocumentation:GabrielMooreForellBevilacquachairTheWGengagedinacoupleofmeetingsande-mailsseekingsupporttoorganizeasmalleventinBrazil.Thereisalotofinterestinthetopic.Informationcenters:MonikaHagedorn-SaupechairTheinformationcentersworkinggroupmetoncesinceourlastreportattheAGM.ThemaintaskcontinuedtobethesupportoftheworkofISO/TC46/SC8/WG11.WealreadycontributedtotheISOstandard18461,whichwaspublishedin2016.Inthepastyearwecontributedtothefirstdraftofthenewstandardunderdevelopment:theISOstandard21246performanceindicatorsformuseums.IntangibleCulturalHeritage:ManviSethchairWorkisongoing.ManvihopestotakethistopicupagaininCIDOC2018.LIDO:RegineSteinchair(ReportedbyEmmanuelle)AlldayworkshopandhalfdayinformativeworkinggroupmeetinginTbilisi.InAugust,RegineheldaWGmeetinginBrazil.FirstsetofrecommendationshasbeenreleasedLIDOv1.0forelementsandattributes(availablethroughLODservice).MuseumProcessImplementation:WalterKochchairTheMuseumProcessImplementationworkshopinMilan2016attractedover35people.TheWGidentifiedbusinessprocessandworkflowrelatedissuesasimportanttopicsinthefuture.SemanticResearchEnvironments:SiegfriedKrausechair

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(JointreportwithCRMgroup)9. CIDOCTrainingAssociationreport

NicholasshowedtheCIDOCwebsiteoftheTrainingProgramandpresentedthescopeoftheprogram.The2017summerschoolwelcomed14participants.Reachingatotalof±100participants.TherewasatrainingplannedinMexico,whichhadtobecancelledduetotheearthquake.AneventwasorganizedincollaborationwithUnescoinCambodia.In2018,trainingprogramsareplannedinTexasandinEstonia.DiscussionsareunderwayforatrainingprograminCanada(French),andforatrainingprograminMexico.Apre-registrationoptionwillbeinstalledinthewebsitetogaugetheinterestoffutureparticipants.10. LiaisonwithISO

CIDOChascollaboratedwithISO(ISO/TC46“Documentation”)since1989inanumberofprojectswithmuseumrelevance.Axelpresentedthevariousprojects.

• ISO5127:2017Informationanddocumentation:FoundationandVocabulary.(Previousedition2001.)Presents2.000entries(definitionsandtheirterms;largesectioninitforthebasicvocabularyneededinALLdocumentation;nowwithanumberofmuseum-specificentries,too.)AflyerwithdetailshasbeenaddedtotheCIDOC2017Conferencebagfordelegatesandcanbesentdigitallyonrequest.ISOdefinitionscanbesearchedonlineonwww.iso.org/obp(butspecificentrytermwhichissearchedisneededtobegiven).

• ISO15511:2011ISILInternationalStandardIdentifierforLibrariesandrelatedOrganizations

• ISO27730:2012ISCIInternationalStandardCollectionidentifier• ISO21127CIDOCConceptualReferenceModel(CRM).Secondedition2014

(firstedition2006).TheCIDOCrepresentative(NickCrofts)alsoheldtheconvenorshipoftheISO/TC46/SC4WGwhichisrelevanthere.Nickhasdiscontinuedonthis;presently,theWGis“dormant”andwillbereactivatedwhentheneedarises(possibly2019).

• NotealsoISO3166(severalparts)Internationalstandardoncountrycodes(2-letterand3-letter)whicharelongusedinmanyapplications,e.g.www-domainnames.

ThefunctionofCIDOC“liaisonofficer”withtheISO(TC46)washandedfromNicktoAxel(in2015),NickkepttheCRMISOactivities(noreportofactivities).

Therearefurtherstandardizationorganizationsthatdealwithinternationalstandards:e.g.CEN(ComitéEuropéendeNormalisation,Bruxelles).TheypublishENEuropeanNorms(Eurepeanstandards–coverageexceedstheEUandincludesfurthercountriesinEurope),publishedobligatorilyinEnglish,FrenchandGerman(andthensupposedtobetranslatedinalltheotherparticipating

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Europeanlanguages).TheyhaveCommitteeCEN/TC346“Conservationofculturalproperty”onrestaurationandconservationissues.StandardEN15898provides50definitionsonthebasicconceptsinthisfield(“context”ofobject,“value”ofobject,“restauration”,“conservation”,“repair”,etc.)iscurrentlybeingrevised(firsteditionisfrom2011).

StandardEN17135(“Glossaryondamages”)onconservationwilldefinebasictypesofdamagethatcanoccurtoalltypesofobjects,regardlessoftheirmaterial(stone,metal,wood,glass,…).(Furtherpartsforindividualmaterialswillfollow.)Thisstandardisfaradvanced,itisalreadyoutasdraft.Willhaveshortdefinitionofeachdamagetype,withanimagetoillustratethedamage.Expectedforpublicationby2018.

CEN/TC346operatesaround50-60standardsaddressingindividualquestionsinconservation/restauration,rangingfromdeterminingwatervapourpermeability,throughcolourmanagementtosamplingprocedures,waterabsorptiontesting,dryingproperties,solublesaltsornaturalstoneandmortars.Particularly:

• EN15946:Packingprinciplesfortransport,2011• EN15999-1:Guidelinesfordesignofshowcasesforexhibitionand

preservationofobjects-Part1:Generalrequirements,2012-07• EN16095:Conditionrecordingformovableculturalheritage,2012-10• EN16096:Conditionsurveyandreportofbuiltculturalheritage,2012-10• EN16141:Guidelinesformanagementofenvironmentalconditions-Open

storagefacilities:definitionsandcharacteristicsofcollectioncentresdedicatedtothepreservationandmanagementofculturalheritage,2012-07

• EN16242:Proceduresandinstrumentsformeasuringhumidityintheairandmoistureexchangesbetweenairandculturalproperty.2012

• EN16163:Appropriatelightingforindoorexhibitions,2014• EN16757:Specificationsfortemperatureandrelativehumiditytolimit

climate-inducedmechanicaldamageinorganichygroscopicmaterials.2010• EN16758:Proceduresandinstrumentsformeasuringtemperaturesofthe

airandthesurfacesofobjects.2010• EN16759-1:Indoorclimate-Part1:Guidelinesforheatingchurches,chapels

andotherplacesofworship.2011• EN16790Integratedpestmanagement(IPM)forprotectionofcultural

heritage.2016• EN16853Conservationprocess-Decisionmaking,planningand

implementation.2017

11. PresentingCIDOC2018:TheCIDOC2018meetingwilltakeplaceinGreece,Crete,Heraklionfrom29Septemberto4October2018,incollaborationwithseveralorganizations.Heraklionhasapopulationof2,000people,ithousesseveralmuseums,andholdsseveraluniversities.

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Thethemeoftheconferenceis“Provenanceofknowledge”inthetraditionalsense(documentation)andinthecontemporarydigitalinterpretation(CRM).Pasiphae,daughterofHeliosandoceanidPereisis,motherofAriadneandtheMinotaur,givesitsnametotheoriginsofProvenance:unravelingAriadne’sthread.(seevideohttps://www.youtube.com/watch?time_continue=6&v=8KmyyNO6SOQ).12. PresentingCIDOC2019:25ICOMsTriennialGeneralConferencewilltakeplaceinKyotoJapan1-7September2019.ThethemeoftheconferenceisMuseumsasCulturalHubs:theFutureofTradition.Thewebsitewasjustlaunched,whichwillupdateinformationasavailable.13. FutureCIDOCmeetings:Sofar,noproposalshavebeenmadefor2020and2021.Talksareunderwaywithseveralcountries.

14. OtherbusinessThankstothelocalmembercommitteeICOMGeorgia,ChairIngaKaraia,toLanaandvolunteergroup.Nofurthernotablebusinessuntilthefarewelldinner.15. Closingandthankstoall(18:15)

TotalCashasof31December2016 37.454,50€

A.INCOME Amount

ICOMAnnualSubvention 6.662,00€ICOMsupportforCOMCOL-CIDOCconference 5.000,00€Gettysubsidy 44.381,33€Financialincome 0,40€TOTALINCOME 56.043,73€

B.EXPENSES

GettysupportfortheCIDOCconference(bursariesandtechnicalsupport) 44.381,33€CIDOCsupportfortheCIDOCconference 2.000,00€ICOMsupportforCOMCOL-CIDOCconference 5.000,00€CIDOCsupportforCOMCOL-CIDOCconference 1.879,95€Travelsupportforboardmembers 1.942,00€Boardmeetings 333,70Bankingcharges 1,50€TOTALEXPENSES 55.204,78€

TotalCashasof29September2017 38.293,45€

CIDOCFINANCIALREPORT2017asof29.09.2017

01.01.2017-29.09.2017