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BPX Community Project

CIN User manuval for MM

COUNTRY INDIA VERSION

USER MANUAL

MATERIAL MANAGEMENT

TABLE OF CONTENT

1 THE COUNTRY INDIA VERSION(CIN)........................................................................................................................................ 3

1.1 EXCISE REGISTRATION....................................................................................................................................................... 3

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1.2 EXCISE GROUP.................................................................................................................................................................... 3

1.3 SERIES GROUP..................................................................................................................................................................... 3

2 ESSENTIAL MASTER DATA FOR EXCISE.................................................................................................................................... 3

2.1 Chapter – Id......................................................................................................................................................................... 3

2.2 Material Chapter ID combination.................................................................................................................................... 3

2.3 Material Assessable value................................................................................................................................................. 3

2.4 CENVAT Determination...................................................................................................................................................... 3

2.5 Vendor Excise details......................................................................................................................................................... 3

3 TAX CONDITION RECORDS........................................................................................................................................................ 3

3.1 Cenvatable Excise Duties Conditions (%ge)...................................................................................................................... 3

3.2 Cenvatable Excise Duties Conditions (Qty)...................................................................................................................... 3

3.3 Non- Cenvatable Excise Duties Conditions(%ge)............................................................................................................. 3

3.4 Non- Cenvatable Excise Duties Conditions(Qty).............................................................................................................. 3

3.5 VAT Conditions................................................................................................................................................................... 3

3.6 CST Conditions................................................................................................................................................................... 3

3.7 Service Tax Conditions: Non-Inventoried........................................................................................................................ 3

3.8 Service Tax Conditions: Inventoried................................................................................................................................. 3

3.9 Tax Conditions to be Maintained...................................................................................................................................... 3

4 Procedure for Claiming CENVAT for Raw Materials.............................................................................................. 3

4.1 Create the Purchase Order................................................................................................................................................ 3

4.2 Goods Receipt...................................................................................................................................................................... 3

4.2.1 Option I: Capture Excise Invoice @ Goods Receipt............................................................................................... 3

4.2.2 Option II: Capture Excise Invoice seperately.......................................................................................................... 3

4.3 To check the status of all the excise invoices captured.................................................................................................. 3

4.4 Post Excise Invoice.............................................................................................................................................................. 3

5 Procedure for Claiming CENVAT for Capital Goods............................................................................................... 3

6 Procedure for Claiming Duties for Imported Goods............................................................................................. 3

7 Procedure for Claiming CENVAT for Raw Materials w ithout Material ID.................................................... 3

8 Claiming Custom Duties Purchased from Dealer (w ho has imported the Matrl)...................................... 3

9 Procedure for Inventorizing Custom Duties Purchased for a Depot............................................................. 3

10 Procedure for CENVAT Reversals................................................................................................................................ 3

10.1 Return Delivery (MvT : 122).............................................................................................................................................. 3

10.2 Cancellation of Material Documents.............................................................................................................................. 3

10.3 Purchase Order Returns................................................................................................................................................... 3

10.4 CENVAT Adjustment Postings (J1IH – Excise JV).............................................................................................................. 3

10.4.1 Making Adjustment Postings for Scrap................................................................................................................. 3

10.4.2 Making Adjustment Postings for Materials Not Used in Production................................................................. 3

10.4.3 Making Adjustment Postings for Additional Excise Paid to Vendors................................................................ 3

10.4.4 Making Adjustment Postings for Money Transferred to PLA............................................................................. 3

10.4.5 Canceling Excise Invoices......................................................................................................................................... 3

10.4.6 Making Adjustment Postings for Other Transactions.......................................................................................... 3

11 Subcontract Challan..................................................................................................................................................... 3

11.1 Normal Subcontract Process........................................................................................................................................... 3

11.2 Subcontract Process w here Scrap is received from Vendor......................................................................................... 3

11.3 Subcontract Process: Return Delivery To Vendor.......................................................................................................... 3

11.4 Subcontract Process: Cancellation of Goods Receipt................................................................................................... 3

11.5 Subcontracting over consumption or under consumption.......................................................................................... 3

11.6 Challan completed 180 days reverse and recredit the challan.................................................................................... 3

12 Frequently Asked Question........................................................................................................................................... 3



1 THE COUNTRY INDIA VERSION(CIN)

CIN facilitates handling of tax implications during the Purchase and Sales cycles. This country version is designed for use by businesses w ith operations in India as w ell as the generic SAP System

functions. It comprises functions designed for law s and business practices particular to India, and a country template to help you customize the system according to local requirements. Most of the country-

specif ic functions for India relate to Financials and Logistics. The main areas are as follow s:

Excise duty and the central value-added tax system (CENVAT)

Withholding tax (also know n as tax deducted at source)

Sales tax

Maintenance and printing of statutory excise registers

1.1 EXCISE REGISTRATION

Each entity is assigned its ow n excise registration number. Every factory that manufactures excisable goods is required to register separately.

1.2 EXCISE GROUP

This is a unit w ithin an excise registration, in India, w hich keeps its ow n set of excise records.

Whereas the excise registration reports to the excise authorities, the excise group is a purely internal organizational unit. Each excise group keeps records of all transactions that have to be reported to the

excise authorities. When the time comes to present these records to the authorities, the excise registration compiles the information from all of its excise groups.

Excise Group determines Excise Register number range

All excise Reports (RT-12, PLA, RG23A Part I & II , RG23C Part I & II) w ill be generated based on this Excise Group.

1.3 SERIES GROUP

Series Group determines number range for outgoing excise invoice / challan ( e.g. 57AC5 challan etc.)

2 ESSENTIAL MASTER DATA FOR EXCISETransaction Code: J1ID



- Excise Master.

- Material Chapter Id Combination.

- Material Assessable Value.

- CENVAT Determination

- Vendor Excise Details.

2.1 Chapter – Id

Select Chapter Id

Go to New Enteries and Enter Chapter Id and Description.

2.2 Material Chapter ID combination

Select material chapter ID combination box and then press icon.

Select Material & Chapter Id

Enter material, plant and chapter ID combination in the respective tabs.

Go to New Enteries and Enter the details

If the material can be sent outside for subcontracting purpose then put a tick in the check box

In the material type tab select appropriate material type.

If it is a input material then select the tab Raw material

If it is capital item then select Assets.

If it is a in-house produced material then select RG1.

Select GR --X ref to specify w hether credit is allow ed only for single goods receipt or multiple goods receipt w ith single credit or multiple goods receipt w ith multiple credits.

In the declared column enter X if the material is declared to excise

Also enter the date of declaration.

2.3 Material Assessable value

In this section w e enter the assessable value of material w hich is used for the purpose to determine how much excise you can credit to CENVAT account w hen creating a subcontracting challan and

vendor returns.

Enter the combination plant, material number, valid from, currency, Assessable value.

Select Material Assessable Value




2.4 CENVAT Determination

In this section you have to enter the input and output relationship of the material w ith combination of plant, default indicator for modvat.

Companies are required to f ile w ith the Excise authorities, a list containing the excisable f inished products manufactured and the excisable input materials required for such production, to avail Modvat.

It is possible that an input material may be used in the production of more than one f inished product. How ever, if such a material is mainly used for the manufacture of a particular f inished product then the

input material is identif ied to be the default material. The default indicator

is marked for such material.

Select Cenvat Determination


2.5 Vendor Excise details

In this section the vendor excise details are maintained.

The vendor number, his excise registration details, ECC no, Excise Range, Excise Division, Excise Commissionerate, CST no, LST no, Permanent account number, Excise ind for vendor, SSI status (if he is a

SSI vendor), Type of vendor and CENVAT (This is applicable for SSI vendor only w ho has participated in the CENVAT scheme).

Select Vendor Excise Details


NOTE : If the Vendor details are not maintained, then at the time of Vendor Excise Invoice Capturing, the system will ask for the Vendor Excise Details, which needs to be provided

in the Miscellaneous Tab of Excis sub Icon.

3 TAX CONDITION RECORDS

Tax Conditions to be used :

3.1 Cenvatable Excise Duties Conditions (%ge)

Condition Type Description Setoff Condition Type Setoff Condition Desc

JMOP IN: BED setoff % JMX1 IN: A/P BED setoff

JECS IN ECS inventory % JEX1 IN: A/P ECS setoff

JSEC IN S&HECS invory % JHX1 IN: A/P S&HEC setoff

JAOP IN: AED setoff % JAX1 IN: A/P AED setoff

3.2 Cenvatable Excise Duties Conditions (Qty)


JMOQ IN: BED setoff Qty JMX1 IN: A/P BED setoff

JEOQ iN: ECS setoff Qty JEX1 IN: A/P ECS setoff

JSHO iN S&HECS setoff Qty JHX1 IN: A/P S&HEC setoff

JAOQ N: AED setoff Qty JAX1 IN: A/P AED setoff

3.3 Non- Cenvatable Excise Duties Conditions(%ge)


JMIP IN: BED inventory % JMX2 N: A/P BED inventor



JECO IN A/P ECes setoff % JEX2 IN: A/P ECS inventry

JSEO IN A/P S&H setoff % JHX2 IN: A/P S&HEC invtry

JAIP IN AED inventory % JAX2 IN: A/P AED inventor

3.4 Non- Cenvatable Excise Duties Conditions(Qty)


JMIQ IN: BED inventory Qt JMX2 N: A/P BED inventor

JECQ IN ECS inventory Qty JEX2 IN: A/P ECS inventry

JSHQ IN S&HECS invent Qty JHX2 IN: A/P S&HEC invtry

JAIQ IN AED inventory Qty JAX2 IN: A/P AED inventor

3.5 VAT Conditions

Deductable Condition Type Description Non – Deductable Condition Type Description

JVRD A/P VAT RM Deductibl JVRN A/P VAT RM Non Deduc

JVCD A/P VAT CG Deductibl JVCN A/P VAT CG Non Deduc

3.6 CST Conditions

Condition Type Description

JVCS A/P CST Non Deductib

3.7 Service Tax Conditions: Non-Inventoried


JSRT A/P SERVICE TAX

JEC3 A/P ECS for ST

JES3 A/P SECess for ST

3.8 Service Tax Conditions: Inventoried


JSRI A/P SERVICE TAX_INV

JEC4 A/P ECS for ST_INV

JES4 A/P SECS for ST_INV

3.9 Tax Conditions to be Maintained

Transaction Code: FV11

Specify the Condition Type & select Key Combination

As per the Key combination ( Plant/Vendor / Material), maintain the Values & Save

For E.Duty, the key combination w ill be as show n below . Select one combination and maintain values



For VAT, the key combination w ill be as show n below . Select one combination and maintain values

For service Tax, the key combination w ill be only tax classif ication



4 Procedure for Claiming CENVAT for Raw Materials

Step Description Inputs T.Code Role

1 Maintain Excise Rate Maintenance details Material, chapter Id, Assessable Value J1ID Purchaser / Buyer / Excise Personnel

2 Maintain Tax Conditions Plant / Material / Vendor / Tax Classif ication FV11 Purchaser / Buyer

3 Create Purchase Order Vendor / Material / Qty / Plant / Price / Tax Code ME21N Purchaser / Buyer

4 Goods Receipt (Capture Excise Invoice) PO No. / Qty / Excise Inv # / Ex. Invoice Dt MIGO Stores

5 List of Excise Invoice, w here it is captured but not Posted Excise Group J1I7 Excise Personnel

6 Change Excise Invoice ( if Required) Vendor Ex. Inv / Date J1IEX Excise Personnel

7 Post Excise Invoice Vendor Ex. Inv / Date J1IEX Excise Personnel

8 Updation of Registers Excise Group / Start Dt / End Dt J2I5 Excise Personnel

9 Print of Registers Excise Group / Start Dt / End Dt ZJ2I6 Excise Personnel

4.1 Create the Purchase Order

Purchase Order is created, w ith Tax code @ line item – Invoice Tab. By selecting the Tax code, in the Purchase Order, the duty amount is calculated in the Tax Procedure, as per the Tax Conditions

maintained.

The main inputs to create Purchase Order w ould be Vendor / Material / Quantity / Plant / Requestor / Price / Tax code / Delivery Date.

4.2 Goods Receipt

4.2.1 Option I: Capture Excise Invoice @ Goods Receipt

The transaction code is MIGO for goods receipt. If the item is cenvatable and all the excise master data are already updated, the excise tab w ill come automatically ( after making the item OK).



Enter the PO Number, Vendors Delivery Challan Number. Press Enter – at this point of time system w ill copy all the relevant information from PO. Enter recieved Quantity in the Quantity Tab – quantity in Unit

of Entry Field. Enter receiving storage location in Where Tab. If some text needs to be added regarding goods receipt for the line item, then enter the text in the Text Field. Once these are entered, Check the

line item as Ok, and Enter, and a Excise Invoice tab w ill appear in the Header screen. The follow ing options are available in Excise Tab

(1) Only capture excise invoice : It w ill capture the excise details & post Part I only

(2) Capture & Post Excise Invoice : This w ill update Part1 and Part 2.

(2) Only refer excise invoice : It w ill not capture excise invoice, no part I posting

(3) Only Part 1 : This w ill update the Part 1 only

(4) No Excise Entry : There w ill be no excise entry

Select “Only Capture Excise Invoice“ on this tab and check the Excise group.

Check the excise details related to the line item recieved material in Excise Tab in Detail Data Screen as show n below :

The Goods Receiver can change the follow ing at the time of GR

(1) Chapter ID

(2) Excise invoice quantity

(3) Base Value / Excise Rates / Amount

(4) Description of the material as per Excise Invoice

Automatically system w ill recalculate the excise duty based on this excise Base value and excise rate.

Once all the data is captured correctly, check Check button in tool bar.

Press Post button to save the Goods receipt ,system w ill generate the Goods receipt Document. System w ill Automatically update the Part I register as soon as the GR is made.

4.2.2 Option II: Capture Excise Invoice seperately

Transaction code J1IEX_C

Capture the Vendor’s Excise Invoice

Select Capture Excise Invoice and Purchase Order in w indow s above the Header if the Excise Invoice is being captured prior to Goods Receipt.

Select Capture Excise Invoice and Goods Receipt in w indow s above the Header if the Excise Invoice is being captured after Goods Receipt.

Press Enter, follow ing screen w ill appear

The follow ing can be changed at the time of Capturing

(1) Chapter ID

(2) Excise invoice quantity

(3) Base Value

(4) Excise Rates / Amount.



The Goods Receiver w ill make one GR for each excise invioce. The Supplier can later on submit a

separate Commercial invoice for all the supplies & excise Invoices. Invoice verif ication w ill be based on Purchase Order against w hich several line items w ill appear based on GR document number.

At the end of the day, the Goods receiver w ill generate a list of cases w here items are cenvatable &

excise invoices are `Captured’. This report w ill show the Internally generated excise serial numbers. The goods receiver w ill send this report attaching all the cenvat documents received during the day.

4.3 To check the status of all the excise invoices captured

Transaction code J1I7

Selection criteria can be mainly Excise Group.

You can select further the follow ing

(1) No posting done

(2) Part I & Part II posted

(3) Part 1 posted, part II not posted.

4.4 Post Excise Invoice

At the end of the day, the Excise Personnel w ill receive a list from Stores attaching all the cenvat documents during the day. Then based on this list, he w ill enter transaction code J1IEX / J1IEX_P Select

`POST’ if no change is required.

Now you can `POST CENVAT’

System w ill post the cenvat amount in RG23 Part II based on material type (inputs / Capital Goods).



How ever if you w ant to change the excise details go to the Change mode...

Here you can change the follow ing:

1. Chapter Id

2. Description of material

3. Invoice No.

4. Document date

5. Ship from ( under miscellaneous tab)

6. Base price

7. Excise duty (both higher side as w ell as low er side, then that present)

System w ill show the RG23 Part 1 serial no., GR no. PO number. You can change the excise vendor also.

5 Procedure for Claiming CENVAT for Capital Goods


1 Maintain Excise Rate Maintenance details Material, chapter Id, Assessable Value, declae material as Asset /

Consumable

J1ID Purchaser / Buyer / Excise

Personnel

2 Maintain Tax Conditions Plant / Material / Vendor / Tax Classif ication FV11 Purchaser / Buyer



5 List of Excise Invoice, w here it is captured but not

Posted

Excise Group J1I7 Excise Personnel



8 Capital Goods Transfer of Credit ( post 50% credit) Company code / Excise Grp / Plant / J2I8 Excise Personnel


10 Print of Registers Excise Group / Start Dt / End Dt ZJ2I6RG23C Excise Personnel

Businesses are allow ed to set off excise duty on purchases of capital goods against excise duty on outputs. How ever, unlike w ith raw materials, you can only set off half of the duty in the f irst year, and

the rest in any year after that.

Prerequisites : In the material master (J1ID) , you have classif ied the capital goods as such.

Features : When you post an excise invoice that contains capital goods, the system posts half of the excise duty to your CENVAT account and posts the rest to a G/L account for CENVAT on hold. In

follow ing years, you can use a report to identify the capital goods w ith excise duty on hold and transfer the duty to the CENVAT account (see Transfer of CENVAT Credit on Capital Goods).

Steps: When w orking w ith excise invoices that include capital goods, note the follow ing:

• Capturing vendor excise invoices

When you create an excise invoice w ith capital goods, you have to set the material type to A (assets), C (consumables), or T (tools).

• Posting excise invoices

When you come to post the excise invoice, the system posts only half of the excise duty to the CENVAT account.

Transfer of CENVAT Credit on Capital Goods (Transaction code : J2I8)

* *You use this report to display a list of the vendor excise invoices w here the vendor has levied excise duty but you have not posted it (in full) to your CENVAT account. This is particularly useful in the

case of capital goods, in order to f ind out how much credit remains from previous years.



Output

The system displays a list of excise invoices w ith excise duty outstanding. It show s you:

• The total amounts of the various types of excise duties levied on the excise invoice

• How much duty has still to be posted to the CENVAT account

Select the excise invoices that you w ant and choose Transfer credit. If you w ant to transfer only a portion

of the remaining amount, enter this amount as the amount to be credited.

The system creates an accounting document to post the duty to the CENVAT account and creates an

entry in the Part II register.

You can select all or select items and then press `Transfer Credit’

6 Procedure for Claiming Duties for Imported Goods


1 Maintain Excise Rate Maintenance details Material, chapter Id, Assessable Value J1ID Purchaser / Buyer / Excise

Personnel

2 Create Purchase Order Vendor / Material / Qty / Plant / Price / Zero Tax

Code(VI)

ME21N Purchaser / Buyer

3 Ammend Purchase Order w ith the Customs Duties conditions (for domestic

custom vendor)

Custom duty Conditions :

JCDB - IN Basic Customs

JCV1 - IN CVD - Foreign Ven

JECV - IN ECS-CVD:ForVend

J1CV- IN HECS-CVD:For Ven

JEDB- IN ECS on Cust Duty

JSDB - IN SH ECS on BCD

JADC - IN Ad Duty Cus:For V


4 Post Invoice for Custom Vendor and Foreign Vendor. PO / Vendor code : Planned Delivery Costs MIRO Accounts


6 List of Excise Invoice, w here it is captured but not Posted Excise Group J1I7 Excise Personnel




10 Print of Registers Excise Group / Start Dt / End Dt ZJ2I6 /

ZJ2I6RG23C

Excise Personnel



7 Procedure for Claiming CENVAT for Raw Materials without Material ID


1 Maintain Excise Rate Maintenance details the

Chapter Id.

Chapter Id J1ID Purchaser / Buyer / Excise

Personnel

2 Maintain Tax Conditions Maintian tax conditions for Plant/Material Group combination. FV11 Purchaser / Buyer


4 Goods Receipt (Capture Excise Invoice) PO No. / Qty / Excise Inv # / Ex. Invoice Dt. Also in the line item of Excise Tab, specify the

Chapter Id & Matrl Type.

MIGO Stores

5 List of Excise Invoice, w here it is captured but

not Posted





9 Print of Registers Excise Group / Start Dt / End Dt ZJ2I6 Excise Personnel

8 Claiming Custom Duties Purchased from Dealer (who has imported the Matrl)

Use : The materials are procurred from a domestic vendor w ho imports the material. This domestic Vendor passes on the CVD and SAD duties, w hich have to be captured as BED and AED.


1 Maintain Excise Rate Maintenance details Material, chapter Id, Assessable Value J1ID Purchaser / Buyer /

Excise Personnel

2 Maintain Tax conditions Maintian tax conditions w ith BED / AED conditions as 0%, as this is going to be replaced by

CVD and SAD values from the pricing procedure.

FV11 Purchaser / Buyer /

Excise Personnel


NOTE Maintain CVD and SAD values in the pricing

procedure – PO Condition Tab.

PO – Line Item Condition tab – specify CVD Amt for the cond’n type “JEXC” and SAD for

cond’n type “ZADC”.


3 Post Invoice for Custom Vendor and Foreign

Vendor.

PO / Vendor code : Planned Delivery Costs MIRO Accounts


5 List of Excise Invoice, w here it is captured but

not Posted





9 Print of Registers Excise Group / Start Dt / End Dt ZJ2I6 /

ZJ2I6RG23C

Excise Personnel



9 Procedure for Inventorizing Custom Duties Purchased for a Depot

Use : The materials are procurred for a depot, w here, the Custom Duties get inventorized, captured in transaction J1IG and then the same duties are picked in sales invoice for passing on to Customer.

Process:


1 Maintain Excise Rate Maintenance details Material, chapter Id, Assessable Value J1ID Purchaser / Buyer /

Excise Personnel

2 Maintain Zero Tax conditions Maintain Zero Tax conditions FV11 Purchaser / Buyer /

Excise Personnel

3 Create Purchase Order Vendor / Material / Qty / Plant / Price / Zero Tax Code ME21N Purchaser / Buyer

NOTE Maintain all the Custom Duties in PO – Line item – condition tab For External Vendors

and also Inter Company purchases

The follow ing Condition types needs to be selected for

inventorizing the Custom Duties:

JCDB - IN Basic Customs

JCV3- IN CVD – Inventory

JECI- IN ECS-CVD:Inventory

J1CI- IN HECS-CVD: Inven'y

JEDB- IN ECS on Cust Duty

JSDB- IN SH ECS on BCD

JADI- IN Ad Duty Cus:Inven


4 Goods Receipt (Do not capture Excise Invoice) PO No. / Qty MIGO Stores

5 Capture Excise Invoice for Depot Material Doc # (GR), Excise Group, Excise Inv # / Dt. J1IG Excise Personnel

10 Procedure for CENVAT Reversals

Cenvat reversals due to:

1. Return delivery.

2. Cancellation of Material Document.

3. Purchase Order Returns.

4. CENVAT Adjustments.

10.1 Return Delivery (MvT : 122)


1 Goods Receipt (Return Delivery / Material Document) GR Material Doc No. / Qty / Reason for MvT MIGO Stores

2 Create Excise Invoice Ref Doc Type:MATD / Rej Mat Doc No. / Series Grp / Excise Grp J1IS Excise Personnel

3 Print Excise Invoice Ex Inv # / Year J1IV Excise Personnel

On rejection of material ( Return Delivery: using 122 movement type) , the user w ill use the transaction J1IS to generate an outgoing Excise Invoice w hich w ill reverse the cenvat credit.

Steps involved:

(a) Enter MIGO

(b) Select Return Delivery & Material Document

(c) Enter the Original material document no. (GR No.)

(d) Enter reason for movement

(e) Check & Post. System w ill generate a document number.



For Excise Invoice creation ( to send back the material)

(a) Transaction Code: J1IS

(b) Reference Doc. Type MATD

(c) Document No. is the rejected GR No.

(d) Enter Document year, Series Group and Excise Group.

(g) Sub transaction type w ill be blank. Then press

h) System w ill display cenvat amount, chapter ID, quantity etc. If everything is OK

(i) Please remember, if the RG23 part II is not posted for this GR, system w ill not fetch automatically the Value and excise duty.

(j) Save. System w ill generate an Excise Invoice Number. Note dow n this number.

(k) Enter J1IV (Print excise invoice ).

Note : for those material w ithout Material ID, a dummy material ID needs to be created and assigned during Excise Invoice Creation in J1IS. The Description of the Material can then be changed to the original

material description, that is being sent out.

10.2 Cancellation of Material Documents

Purpose : Assume you have posted a goods receipt and then posted the CENVAT on the excise invoice accordingly. Then it transpires there is a problem w ith the goods and the goods receipt has to be

reversed. Under excise law s that means you are no longer entitled to the CENVAT credit.

In the SAP System, therefore, you have to reverse CENVAT posting correspondingly.

Process Flow :


1 Cancellation / Material Document GR Material Doc No. / Qty / MvT: 102 MIGO Stores

2 Post Excise Invoice Vendor Excise Invoice J1IEX Excise Personnel

3 Cancel Excise Invoice (if required) Vendor Excise Invoice J1IEX Excise Personnel

1. You reverse the goods receipt:

1. Go to Transaction Code - MIGO and select: Cancellation and Material Document

2. Enter the number of the goods receipt that you w ant to cancel

3. Choose the line item and Flag the line items as OK

4. Save the reversal document

5. The system:

- Creates a reversal document to cancel the goods receipt.

- Creates additional entries in Part I of the appropriate excise register to reverse the original entries.

- Changes the excise invoice document status to In process.

2. You reverse the CENVAT posting on the excise invoice:

1. 6. Go to Transaction Code - J1IEX.

2. Select : Post CENVAT and Vendor Excise Invoice

3. Enter the Vendors Excise Invoice Number.

4. Choose Simulate.

5. A dialog box appears, show ing w hich postings the system w ill make to reverse the CENVAT.

6. Choose Post CENVAT.



- The System :

- Creates an accounting document to reverse the CENVAT postings

- Creates a corresponding entry in Part II of the appropriate excise register

3. If your plant does not allow multiple goods receipts per excise invoice, you must also cancel the excise invoice:

The system changes the excise invoice status to Canceled.

If, however, you do allow multiple goods receipts per excise invoice, you do not have to cancel it.

If you w ant, you can leave the excise invoice as it stands. Then, if you receive another delivery of goods for this excise invoice, enter the excise invoice number w hen you post the goods receipt.

1. 1. Go to Transaction Code - J1IEX.

2. Select : CANCEL and Vendor Excise Invoice

3. Enter Vendor Excise Invoice.

4. 4. Save the Excise Invoice.

10.3 Purchase Order Returns

Process Flow :


1 Create Purchase Order w ith Returns Indicator. Doc Type: ZRTN / Vendor / Material / Qty / Plant / Price / Tax Code ME21N Purchaser / Buyer

2 Create Outbound Delivery w .r.t Purchase Order Purchase Order #, Select the proper variant. VL10B Stores

3 Post goods Issues Do PGI w ith proper Reason for MvT VL02N Stores

4 Create Excise Invoice Goods Issue Mat Doc # J1IS Excise Personnel

5 Print Excise Invoice Excise Invoice #, Output Type : JREC J1IV Excise Personnel

10.4 CENVAT Adjustment Postings (J1IH – Excise JV)

Use: - You use these functions to make an adjustment posting to any of your CENVAT accounts.

10.4.1 Making Adjustment Postings for Scrap

Use: - You follow this procedure if you have scrapped a material and w ant to reverse the excise duty debited to your CENVAT account.

10.4.2 Making Adjustment Postings for Materials Not Used in Production

Use: - You follow this procedure if you have not used a material in the production process and w ant to reverse the excise duty debited to your CENVAT account.

Procedure: -

1. J1IH - Excise JV / Create / Matl w rite-off.

2. Enter data as required, including:

• Document number (This Document is of Movement Type – 551 i.e. GI for Scrap)

• CENVAT account selection group box. Specify w hich account is affected by the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment.

3. Click on “Enter” button. The system displays the information from the material document.

4. Adjust the posting date as necessary.

5. Adjust the excise duty for each line item either: • Manually or • By assigning the line item to an excise invoice

6. Specify w hich G/L accounts are to be posted to. Here you can change Debit A/c as per your requirement.

7. Save the adjustment posting. System w ill post Excise JV Document, Accounting Document Part2 Serial No.

10.4.3 Making Adjustment Postings for Additional Excise Paid to Vendors

Use: - You follow this procedure if a vendor has increased the amount of excise duty that it originally charged you and you w ant to debit the difference to your CENVAT account.

Procedure: -

1. J1IH / Excise JV / Additional excise.

2. Enter data as required. In the Document number f ield, enter then number of the document sent to you by the vendor. Click on “Enter” button.



3. Adjust the posting date as necessary and Enter Vendor Name.

4. Enter the amount of excise duty in either of the follow ing w ays:

• To enter line items for different materials and the excise duty accordingly, choose “Details” button and enter the line items in the table. Here Enter Material code, quantity as per excise invoice, reference

document (i.e. GRN Document), batch no., BED and Ed Cess Amount to be posted.

• To enter the excise duty only, choose “Header” button and enter the excise duty in the totals f ields at the foot of the screen.

5. If the duty qualif ies as countervailing duty (CVD): a. Select CVD applicable. b. Enter the CVD amount in the BED amount f ield.

6. Specify w hich G/L accounts are to be posted to and Save the adjustment posting. System w ill post Excise JV Document; Accounting Document w ith Part 2 Serial No.

10.4.4 Making Adjustment Postings for Money Transferred to PLA

Use: - You follow this procedure to make an adjustment posting w hen you transfer money to your personal ledger account (PLA).

Prerequisites: - You have already transferred the money to your PLA at the bank, using a TR6 challan, and have posted the corresponding accounting document.

Procedure: -

1. J1IH / Excise JV / TR6 challan.

2. Enter data as required, including the document number. You can enter either the challan number OR the number of the accounting document (This document is to be f irst created through T. Code – FB50.

In this Document Debit PLA on Hold A/c and Credit Bank A/c w ith the Amount to be transferred in PLA CENVAT Accounts)

3. Click on “Enter” button. If you entered the accounting document number, the system displays the information from it.

4. Enter the amounts against the accounts that you require.

5. Save the adjustment posting.

6. System w ill post Excise JV Document; Accounting Document w ith Part2 Serial No.

10.4.5 Canceling Excise Invoices

Use: - You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for.

Procedure: -

1. J1IH / Excise JV / Cancel exc. inv.

2. Enter the number, year, and series group of the excise invoice that you w ant to cancel. A dialog box appears.Choose Yes.

3. Before posting the document check the Accounting document going to be generated. Here click on “Determine G/L Accounts” button.

4. Save the adjustment posting. System w ill post Excise JV Document; Accounting Document w ith Part2 Serial No.

10.4.6 Making Adjustment Postings for Other Transactions

Use: - You follow this procedure if you w ant to make an adjustment posting that does not fall into any of the other categories of adjustment offered by this function. You can only use an external document

as your reference document.

Procedure: -

1. J1IH / Excise JV / Other adj.

2. Enter data as required, including: • Document number Enter the number of the external document that you w ant to refer to. • CENVAT account selection group box Specify w hich account is affected by

the adjustment posting is for. If the posting does not have to be remitted immediately, select Fortnightly payment.

3. Click on “Enter” button. The system displays the information from the material document.

4. Adjust the posting date as necessary and enter Vendor code as per requirement.

5. Enter the amount of excise duty in either of the follow ing w ays: • To enter line items for different materials and the excise duty accordingly, choose “Details” button and enter the line items in the table.

Here f ill details like Material Code, Quantity as per Excise Invoice, Batch No, Reference (i.e. GRN Document), BED and Ed Cess Amount manually. If you w ant system to propose the BED and Ed Cess

Amount, Click on “Get Excise Invoice” button and select the proper Excise Invoice from w hich the proportionate amount is to be copied. Select the “Excise Invoice” and click on “Continue” button. It w ill copy

BED and Ed Cess and SECess amount as per the quantity mentioned here. It w ill be proposed in proportion of selected Excise Invoice quantity and value. • To enter the excise duty only, choose “Header”

button and enter the excise duty in the totals f ields at the foot of the screen.

6. Specify w hich G/L accounts are to be posted to.

7. Save the adjustment posting. System w ill post Excise JV Document; Accounting Document w ith Part2 Serial No.

TIPS to simplify Excise JV transactions: - (J1IH)

1. 1. Assigning Excise Invoices to Line Items

Use: - When you make an adjustment posting, you follow this procedure if you w ant to specify the original excise invoice associated w ith a line item.

Procedure: -

1. Select the line item that you w ant and choose Get excise invoice. The system displays a list of all the excise invoices that you have posted from this vendor for this particular material.

2. Select the excise invoice that you w ant and click on “Enter” button. The system: • Enters the excise invoice document number in the Ref. doc. f ield (Reference document). • Calculates how much of the

excise duty from the excise invoice should be apportioned to the line item and enters it in the excise duty f ields. If you then overw rite these amounts, you should also overw rite the reference document

number w ith an explanatory text, since there is no point in maintaining the link to the reference document anymore.



1. 2. Specifying Which CENVAT Accounts to Adjust

Use: - When you make an adjustment posting, you have to specify w hich CENVAT accounts are to be adjusted.

Procedure: -

1. Choose Determine G/L accounts. A dialog box appears that show s how much w ill be posted to w hich G/L accounts. The accounts that are displayed depend on the excise group and the CENVAT

account that you entered on the selection screen.

2. Add another account, if you need to, and adjust the other postings so that the credits and debits match.

3. Enter a business area and cost center, if necessary.

4. To close the dialog box, click on “Enter” button. 3. Displaying CENVAT Account Balances To display the balances of your CENVAT accounts, choose Balances. The system displays the balances only of

the CENVAT accounts that are affected by your G/L postings.

11 Subcontract Challan

11.1 Normal Subcontract Process


1 Create Subcontract Purchase Order Document type(NB) / Pur.org ./ Pur.group / Co.code / Material / Qty. / Price / Plant / Requister /

Delivery date / Vendor no ./ Tax code / Item catgory(L) / Components

ME21N Purchaser

/ Buyer

2 Create transfer Posting of materials sent out for sub-

contracting w ith reference to Subcontractor PO.

Select the material, and do PGI or create Delivery. ME2O Stores

3 Create Subcontracting challan Materail doc / Fiscal year / Excise group / Series group J1IF01 Excise

Personnel

4 Print Subcontract Challan Go to transaction of Challan Change – Take print and save. J1IF11 Excise

Personnel

5 Post goods receipt (MIGO) PO NO./Delivery Note/Posting date/Excise Invioce Tab -Refer subcontracting challan /storage

location

MIGO Stores

6 Reconcile Subcontracting challan Material Document/Challan/Fiscal year J1IFQ Excise

Personnel

7 List of subcontracting challans List click on Anexure IV J1IFR Excise

Personnel

8 Complete/Reverse/Recredit Subcontracting challan Complete the challan J1IF13 Excise

Personnel

9 Display Subcontracting challan Display Subcontracting challan J1IF12 Excise

Personnel

Process:

1. 1. Create Subcontract Purchase Order :

Header Material



Sub-Component

1. 2. Transfer Posting of Sub-components to Vendor: (ME2O)

Select the Line Item and Create Delivery or Post Goods Issue

2. 3. Create Subcontract Challan w .r.t the Transferred Material Document: (J1IF01)

3. 4.

4. 4. Print of Subcontract Challan (J1IF11)



5. 5. Goods Receipt: (MIGO)

Select – Refer Subcontracting Challan, and in the sub-w indow , specify the correct Challan No‘

If the Challan No‘ specif ied is that of different Vendor, then the follow ing below message is show n.

If the Challan No‘ specif ied is that of different PO, then the follow ing below message is show n.



Post Goods Receipt.

1. 6. Next Goods Receipt: (MIGO)

If the Previous Material Document for the Challan is not reconcilled, system w ill issue a Warning Message.

If the Previous GR document is not reconcilled w ith the challan, the system w ill trigger a message as show n below :



1. 7. Challan Reconcillation: (J1IFQ)

If the Challan No‘ specif ied during GR, is w rong, then delete the challan Assignment, select the function here.

Select this icon, to bring in the Qty from Material Doc, to Assigned Qty in Challan.

Save the Challan.

1. 8. Completion of Challan: (J1IF13)



Save the Challan.

1. 9. List of Subcontracting Challans.

11.2 Subcontract Process where Scrap is received from Vendor


1 Create Subcontract Purchase Order Document type(NB) / Pur.org ./ Pur.group / Co.code / Material / Qty. / Price / Plant / Requister /

Delivery date / Vendor no ./ Tax code / Item catgory(L) / Components

ME21N Purchaser

/ Buyer

2 Create transfer Posting of materials sent out for sub-

contracting w ith reference to Subcontractor PO.



Personnel


Personnel

5 Post goods receipt (MIGO) PO NO./Delivery Note/Posting date/Excise Invioce Tab -Refer subcontracting challan /storage

location

MIGO Stores

6 Receive scrap material from Vendor. Receipt of Scrap Material by MvT – 542. MB1B /

MIGO

Stores

7 Reconcile Subcontracting challan Material Document (MvT – 101/542) / Challan / Fiscal year J1IFQ Excise

Personnel

8 List of subcontracting challans List click on Anexure IV J1IFR Excise

Personnel



9 Complete/Reverse/Recredit Subcontracting challan Complete the challan J1IF13 Excise

Personnel

10 Display Subcontracting challan Display Subcontracting challan J1IF12 Excise

Personnel

11 Scrapping the Material Whatever the material received from Vendor as scrap, is to be scrapped w ith MvT – 551 to a cost

center.

MB1A /

MIGO

Stores

11.3 Subcontract Process: Return Delivery To Vendor


1 Create Subcontract Purchase Order Document type(NB) / Pur.org ./ Pur.group / Co.code / Material / Qty. / Price / Plant /

Requister / Delivery date / Vendor no ./ Tax code / Item catgory(L) / Components

ME21N Purchaser

/ Buyer

2 Transfer Posting of sub-component material to Vendor. Select the material, and do PGI or create Delivery. ME2O Stores


Personnel


Personnel

5 Post goods receipt (MIGO) PO NO./Delivery Note/Posting date/Excise Invioce Tab -Refer subcontracting challan

/storage location

MIGO Stores

6 Do the reconcilation of material document Material document /challan number/year J1IFQ Excise

Personnel

7 If the recived material fails in quality & need to send back to Vendor -return

delivery

122 and 544 movement type /plant / material docuemt number / MIGO Stores

8 Create new subcontracting challans for this outgoing materials, as this

material had come against old challan, and that challan is already

reconcilled.

Material documents number / excise group/ series group J1IF01 Excise

Personnel

9 Complete/Reverse/Recredit First Subcontracting challan Complete the challan J1IF13 Excise

Personnel

10 Recive back the return delivery materialsent by vendor 101 and 543 movement type/ challan number/ year MIGO Stores

11 Again Reconcile & complete the return delivery challan. Material document/ challan no./f iscal year J1IFQ Excise

personnel

11.4 Subcontract Process: Cancellation of Goods Receipt


1 Create Subcontract Purchase Order PO w ith sub components. ME21N Purchaser

/ Buyer

2 Create transfer Posting of materials sent out for sub-contracting w ith reference to Subcontractor PO. Select the material, and do PGI or create Delivery. ME2O Stores


Personnel

4 Print Subcontract Challan Go to transaction of Challan Change – Take print and

save.

J1IF11 Excise

Personnel

5 Post goods receipt (MIGO) PO NO./Delivery Note/Posting date/Excise Invioce Tab -

Refer subcontracting challan /storage location

MIGO Stores

6 Do the reconcilation of material document Material document /challan number/year J1ifQ Excise

Personnel

7 If the recived material is not w ith good quality & Goods Receipt needs to be cancelled. Cancellation /material document/102 and 544 movement

type /plant / material docuemt number /

MIGO Stores

8 Create new subcontracting challans for this outgoing materials (as this is cancelled/rejected), as this

material had come against old challan, and that challan is already reconcilled.

Material documents number / excise group/ series group J1IF01 Excise

Personnel




Personnel

10 Recive back the cancelled delivery material sent by vendor against new challan. 101 and 543 movement type/ challan number/ year MIGO Stores

11 Reconcile the challan Material document/ challan no./f iscal year J1IFQ Excise

personnel

12 Complete the cahllan Challan number/f iscal year J1if13 Excise

personal

11.5 Subcontracting over consumption or under consumption


1 Create Subcontract Purchase Order PO w ith sub components. ME21N Purchaser

/ Buyer

2 Create transfer Posting of materials sent out for sub-contracting w ith reference

to Subcontractor PO.



Personnel


Personnel

5 Post goods receipt (MIGO) PO NO./Delivery Note/Posting date/Excise Invioce Tab -Refer subcontracting

challan /storage location

MIGO Stores

6 Do the reconcilation of material document Material document /challan number/year J1IFQ Excise

Personnel

7 If the material is over consumption do subsequnet adjustment Subsequent adjustment / parchase order / 121and 543 movement type/ Qty MIGO Stores

8 Do the reconcilation w ith this Doc #. Material document/challan no. J1IFQ Excise

personnel


Personnel

10 If the material is under consumption do subsequnet adjustment . 544 movement type w ill get triggered/purchase order number MIGO Stores

11 Create new challan w .r.t the 544 MvT Document. Create new challan w .r.t the 544 MvT Document. J1IF01 Excise

personnel

12 Post goods receipt (MIGO) MIGO – Goods Reciept MIGO

12 Reconcile the challan Material document/ challan no./f iscal year J1IFQ Excise

personnel

13 Complete the cahllan Challan number/f iscal year J1IF13 Excise

personnel

11.6 Challan completed 180 days reverse and recredit the challan


1 Challan Reverse Challan No./Fiscal year J1IF13 Excise Personnel

2 Option I: Recive the material back . 542 movement type/ material/ vendor MIGO Stores

3 Reconcile the challan w ith 542 Matrl Doc. Materail doc / Fiscal year / challan no/Excise group / Series group J1IFQ Excise Personnel

4 Complete & Recredit the challan. Challan number /f iscal year J1IF13 Excise Personnel

5 Option II: Receive the Material after 180 days as f inished goods as per PO. MIGO – Goods Receipt MIGO

6 Reconcile the challan w ith above GR Doc. Materail doc / Fiscal year / challan no/Excise group / Series group J1IFQ Excise Personnel

7 Complete& recredit the challan. Challan number /f iscal year J1IF13 Excise Personnel



12 Frequently Asked Question

Question: For capital Goods, in normal posting the AED CENVAT posted for the present year is 50%, w hereas it should be 100%.

Answ er : Select Excise Subtransaction type “ IP“ at the time of Posting at Excise Header Tab, w hich w ill post AED as 100%, and BED, Ecess and SHEcess as 50% for this f inancial year.

Question: During Post of Excise Invoice, the system doesn’t allow to increase the Excise Duty Value.

Answ er : The change in duty values needs to be done in Change Excise Invoice transaction @ J1IEX and not during Posting of Excise Invoice.

Question : I have to specify BED manually and not through condition records.

Answ er : The manual excise amount for BED can be specif ied in the Pricing Procedure ( PO – Condition tab), w herein it w ill update the Tax Procedure.

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2 Comments

Guest

verynice w ork pramod kumar.

G Srinivas

Thanks for the post....it is really help full .....I cont view the screen shoots of the above posting....if possible can you post the document to my mail ID: [email protected]

Thanks in advance....

Regards,

Srinivas

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