cindy long director, child nutrition division usda/state agency biennial conference williamsburg, va...
TRANSCRIPT
CINDY LONG DIRECTOR, CHILD NUTRITION DIVISION
USDA/STATE AGENCY BIENNIAL CONFERENCEWILLIAMSBURG, VA
NOVEMBER 2011
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USDA Updates
Direct Certification
Benchmarks and Continuous Improvement Plans
Zero Benefit Households
State Performance Awards
Grants to States
Direct Certification with Medicaid Demonstrations
Benchmarks and Continuous Improvement Plans
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Benchmarks set for State direct certification rates with SNAP, beginning at 80% for School Year 2011-12
States not meeting benchmarks each year must implement Continuous Improvement Plans (CIPs) to improve rates for the next school year
States will be notified if they need a CIP beginning Fall 2012
Goal is for States to reach 95% and maintain at least this level. Is phased in over three years.
Direct Certification State Performance Awards
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General InformationTotal # of
Awards/yr Total
$ amt /yrCategories of awards
Timing of Awards
Up to 15 awards per year, for each of three
years
$4 million per year for performance
awards, for each of three years
Two categories: Outstanding Performance
and Significant
Improvement
Awards will be given:
Sept. 2012Sept. 2013Sept. 2014
Additional GuidanceFurther guidance will be issued in Spring 2012, 2013, and 2014 to remind States of these award opportunities and to give more-specific information about the award process for the given year.
Implementation5
Direct Certification Benchmarks and Continuous Improvement Plans FNS Memorandum SP 32-2011 (April 28, 2011) Proposed Rule - Winter 2012 Final Rule - Winter 2013
Direct Certification Performance Awards and Use of Funds FNS Memorandum SP 33-2011 (April 28, 2011)
Direct Cert and Zero Benefit Households
Memo issued October 26, 2011 (SP 03-2012)Clarifies that households eligible for “zero
benefits” in SNAP are not considered “receiving benefits” for purposes of direct certification
CN State agencies should coordinate with their State SNAP agencies to ensure their direct certification lists do not include zero benefit households
Direct Certification Grants to States
New Opportunities to Apply Planning Grants: January 2012 and April 2012 Implementation Grants: April 2012 and July 2012
Eligibility for grants has been expanded to all States with direct certification rates less than 95 percent Based on rates in 2011 Report to Congress Encompasses all but 3 States
Direct Certification with Medicaid
Demonstration Projects in selected States and SFAs
Phased in starting with School Year 2012-13Purpose of demonstration:
To determine potential of direct certification with Medicaid to: Reach eligible, uncertified children Directly certify children who are free based on an
application To provide an estimate of the effect on Federal costs
and participation
Direct Certification with Medicaid
Request for Applications released September 2, 2011
Applications due to FNS by December 5, 2011
States may apply in three categories: Category DC-M1 -- Selected local educational
agencies (LEAs) in selected States
Category DC-M2 -- Statewide in selected States
Other Proposed Projects --To be determined
Direct Certification for Children Receiving Medicaid Benefits
DC-M2 Project Year
Selection
SY Beginning July 1, 2012 Select 1 to 3 States for statewide projects
SY Beginning July 1, 2013 Based on outcomes in previous year
SY Beginning July 1, 2014 and later
Based on outcomes in previous year(s)
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Site Selection for Statewide Projects(DC-M2)
Community Eligibility
Section 104(a): Universal Meal Service in High Poverty Areas.
Intent: Provide an alternative to paper applications for claiming reimbursements in school food authorities serving a high percentage of “identified students”.
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Community Eligibility Overview
Eligible LEAs/schools agree to serve all students free lunches and breakfasts for 4 successive school years. The percentage of identified students must be greater
than or equal to 40% to qualify. Identified students are those primarily directly certified due to the household’s receipt of SNAP benefits.
Total number of meals served is counted. Reimbursement is based on the
percentage of identified students multiplied by a factor of 1.6.
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Community Eligibility Implementation
Phased in over 3 years: Currently: Illinois, Kentucky, and Michigan.
All eligible LEAs and schools in these States can participate.
Years 2 and 3: 4 States added each year (July 1, 2012 and July 1, 2013)
All eligible LEAs and schools nationwide beginning July 1, 2014
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Community Eligibility Timeline
Request for State interest for School Year 2012-2013 expected in January
All States will be eligible to apply
Proposed rule in Fall 2012
Final rule in December 2013
Full implementation (all States) in July 2014
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Categorical Eligibility of Foster Children
Section 102: Categorical eligibility of foster children
Extends categorical eligibility to any foster child whose care and placement is the responsibility of the State or who is placed by a court with a caretaker household.
Implementation memo - January 31, 2011 (SP 17-2011)
Questions and Answers - March 16, 2011 (SP 23-2011)
Guidance on verification and reporting - October 24, 2011 (SP 02-2012)
Privacy Protection
Section 301: Privacy Protection
Intent: Increase Privacy Protection May not require full SSN for verification Only require the last four digits of SSN on application
Implementation memo – February 15, 2011 (SP 19-2011)
Free/Reduced Price Eligibility Manual
Issued October 2011Updated to include new provisions that affect
eligibility: Categorical eligibility of foster children Collection and use of social security numbers Clarifications on categorical eligibility Direct Certification – use of letter method, extension
of eligibility to all members of a household Limited English Proficiency Transfer of Eligibility between SFAs
Free and Reduced Price Applications
Updated translations of the Free and Reduced Price Application and related materials posted on the FNS website in August 2011. 33 languages
Free/Reduced Price Applications Rule
Final rule published in the Federal Register on October 28, 2011
Most provisions from 2004 ReauthorizationKey provisions:
Year-long eligibility Elimination of temporary approvals Requirements for communications with Limited
English Proficiency households
FNS is preparing LEP Guidance which will consolidate and clarify all LEP requirements.
Outreach to Eligible Families
Section 112 : Outreach to Eligible Families
Intent: To increase participation in the federal feeding programs.
To reach eligible families to inform them of the Summer Food Service Program (SFSP) available during the summer months and remind households of the availability of the School Breakfast Program (SBP).
Outreach Implementation
SFSP requirement: Implementation Memo –January 25, 2011 (SFSP 04-2011, SP 15-2011)
SBP requirement: Implementation Memo – June 20, 2011 (SP 40-2011)
LEA High Risk Indicator Tool
Monitoring tool to assist State agencies in the identification of LEAs that demonstrate high risk factors for certification errors.
Web-based tool will provide State CN directors with information needed to identify LEAs for “Additional Administrative Reviews” (SP 48-2011).
Tool will estimate a risk score for each LEA using models based on high risk indicators of certification errors.
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LEA High Risk Indicator Tool
The tool will produce interactive reports that rank LEAs with each State according to their risk factors for certification error.
Updated data will be uploaded to the tool each year to provide current risk assessments.
Prototype of tool is currently being reviewed by FNS. Next steps are under consideration.
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Funding Available: $4 million per yearPurpose: Grants to States to perform
administrative reviews and training for LEAs with high risk of administrative error in the programs.
In 2009, FNS took a new direction to encourage States to apply for ART grants and to respond to State needs for technology improvements Method I ART Grants
Streamlined application process to allow 1-page application for funds specifically to conduct additional administrative reviews
States could apply for up to $3,500 per SFA review
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Administrative Review & Training (ART) Grants
Method II ART Grants – Competitive Opportunity Expanded scope to 3 special project categories,
including technology improvements Training of SFA administrative personnel on
application, certification, verification, meal counting & claiming , including web-based training
Technology improvements for State level activities such as data analysis tools and web-based training
Oversight and training focused on nutritional quality of meals
Next request for applications to be released approximately January 2012
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Administrative Review & Training (ART) Grants
Indirect Costs
Section 307: Indirect Costs
Intent: Issue guidance to SFAs on program rules pertaining to indirect costs, and study the extent of indirect costs paid
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Indirect Cost Overview
Guidance was released July 7, 2011, and addresses program rules pertaining to indirect costs
Study will assess extent to which indirect costs are charged
The law also provides USDA the authority to issue regulations based on the results of the study
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Indirect Cost Guidance
Guidance includes: Definitions for direct and indirect costs, including
the proper classification of costs and treatment of certain typical costs in the NSLP and SBP
Criteria to aid SFAs in determining allowable costs Examples of typical costs treated as allowable or
unallowable Considerations for SFAs when assessing indirect
costs charged to the nonprofit school food service account
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Procurement Training
FNS created a web-based procurement training available online through the National Food Service Management Institute (NFSMI) at the following web address: http://www.nfsmi.org.
This training tool provides State agencies with a better understanding of how to best perform responsibilities in the area of SFA procurements, and provides information on the Federal procurement process requirements, particularly the requirement for free and open competition.
Procurement Training
The web-based training is comprised of 3 topic areas:
Topic 1 - general overview of procurement
Topic 2 - detailed account of the process that school food authorities should engage in when they are planning for, soliciting, awarding a competitive procured contract and managing the contract after the contract award.
Topics 1 and 2 are complete and available on-line
Procurement Training
FNS is currently developing Topic 3 Will provide information on food service management
company contracts and indirect costs.
Topic 3 is expected to be available in Summer 2012.
OIG – National FSMC Audit
Focus on FSMC Contracts and Accounting/Return of Rebates, Discounts, Credits
FNS met with OIG staff in October Fieldwork will take place over next several
months; locations TBD FNS provided OIG with a list of State agency
contacts and an initial information on SFAs with cost reimbursable contracts;
Late October/early November OIG began contacting State agencies directly to identify SFA's with FSMC contracts and to seek State agency input on the value of those contracts.
New Meal Patterns and Performance-Based Reimbursement
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Section 201: Performance-based reimbursement rate increases for new meal patterns
Intent: To improve the diets of children by issuing regulations
to update the school meal patterns and nutrition standards based on Institute of Medicine recommendations
To provide additional 6 cents reimbursement to SFAs that comply with the final regulation
Proposed Meal Patterns Rule34
Proposed Rule: Nutrition Standards in the National School Lunch and School Breakfast Programs
Issued January 13, 2011; Federal Register (76 FR 2494);
90-day comment period ended April 13, 2011
Over 133,000 public comments received
Comments posted on www.regulations.gov. (See public submissions under docket FNS-2007-0038)
Final Meal Patterns Rule
Final Rule expected early in 2012
Final rule provisions will comply with 2012 Appropriations requirements: Tomato paste and puree crediting Sodium requirements after initial target No maximum limits on service of vegetables (i.e.,
starchy vegetables) Definition of whole grain
Certification of Compliance with New Meal Patterns
Additional 6 cents per lunch performance-based reimbursement becomes available October 1, 2012
Standards will be established for State agencies to certify if SFAs meet final rule requirements Interim rule expected shortly after final meal pattern
rule
State Funding
$50 million per year, for each of two years, will be provided to State agencies to support implementation activities Funding first becomes available in the fiscal year the
final meal pattern rule is published (expected FY 2012) Allocation to States is based on SAE formula FNS may reserve $3 million each year to support
Federal costs Funds may be used for State activities related to
training, technical assistance, certification and oversight activities for the new meal pattern implementation
State Focus for School Year 2011-2012
SFA compliance with requirement to offer a variety of fluid milk consistent with the Dietary Guidelines For SY 2011-2012, two types of plain or flavored low-fat
and fat-free milk may be offered to meet the requirement Final rule will address flavored milk
SFA compliance with requirement to make free potable water available where meals are served
Training and technical assistance to SFAs on new meal patterns
Preparation for certification activities
Nutrition Standards For All Foods Sold in Schools
Section 208: Nutrition Standards for all Foods Sold in Schools (“Competitive Foods”)
Intent: requires the Secretary to promulgate regulations to establish nutrition standards for foods sold in schools other than reimbursable meals
Overview of Requirements for Standards
Apply to food items available for sale on the school campus throughout the school day
In developing standards, USDA must consider: Scientific recommendations for standards Existing voluntary standards for beverages and snack
foods Existing State and local standards Practical application of the standards Exemptions for infrequent school-sponsored
fundraisers
Nutrition Standards for All Foods Implementation
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Proposed rule expected Winter 2012
Law requires implementation of the standards to occur no earlier than one year after an interim or final rule is published, but not more than two years after publication
Local Wellness Policies (LWP)
Section 204: Local School Wellness Policy Implementation
Section 209: Information for the Public on the School Nutrition Environment
Intent:
Strengthen local wellness policies so they become useful tools in evaluating, establishing and maintaining healthy school environments
Provide transparency to the public on key areas that affect the nutrition environment in each school
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Local Wellness Policy Overview
USDA must publish regulations that provide a framework and guidelines for local wellness policies, including: Goals for nutrition promotion and education, physical
activity and wellness Guidelines to promote health and reduce obesity Requirements for certain groups to participate in the
development, implementation, periodic review and update of LWPs.
Local Education Agencies (LEAs) determine specific policies appropriate for their schools
LEAs required to inform and update the public on the content, implementation, and assessment of LWPs
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Local Wellness Policy Implementation
Issued Implementation Memo – July 2011 (SP 42-2011)
Developed Technical Assistance Activities Plan with CDC and ED – September 2011
Will coordinate with ED on school nutrition environment reporting during development of proposed rule
LWP ImplementationDuring School Year 2011-2012
LEAs should begin reviewing and updating their existing LWPs
Begin moving forward on implementing the new requirements, to the extent practicable
Consult LWP reference materials on FNS website: http://www.fns.usda.gov/tn/healthy/wellnesspolicy.html and CDC website: http://www.cdc.gov/healthyyouth/npao/wellness.htm
Review strategies to facilitate LWPs as outlined in CDC’s School Health Guidelines to Promote Healthy Eating and Physical Activity (http://www.cdc.gov/healthyyouth/npao/strategies.htm)
Inform and update the public about the content, implementation, and assessment of LWPs by end of SY11-12
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LWP Timeline
Proposed Rule - Fall 2012
Provide technical assistance materials throughout implementation of this provision
Final Rule - Fall 2013
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HUSSC
Status – add 1 slide
Professional Standards-Section 306USDA will establish standards for the following
groups:
State Directors Selection criteria and standards
School Foodservice Directors Requirements for education, training and certification
School Foodservice Personnel Requirements for training and certification
Professional Standards
Form a committee for input on appropriate standards, training, etc.
Proposed RuleEnter into contracts for development of
training and for ongoing certification of directors and personnel
Final RuleImplementation and compliance
Professional Standards--Tasks to be Completed
School Food Service Account Revenue Provisions
Section 205: Equity in School Lunch Pricing
Section 206: Revenue from Nonprogram Food Sold in Schools
Intent: To ensure that sufficient funds are provided to the nonprofit school food service account for paid lunches and nonprogram foods
Paid Lunch Equity Requirement
Requires school food authorities to provide the same level of financial support for “paid” lunches as is provided for “free” lunches. Requirement can be met by gradual price increases or
by adding non-Federal funding to the nonprofit school food service account.
Nonprogram Foods Revenue Requirement
Total revenue nonprogram foods > Cost of obtaining nonprogram foodsTotal revenue food service account Cost of obtaining prg + nonprg foods
If nonprogram food is purchased by the SFA, all revenue must accrue back to the school food service account
Nonprogram foods include: All foods sold outside of program meals; and Purchased with funds from the nonprofit school food
service account
Includes competitive foods as currently provided in regulations
Nonprogram Foods Revenue Requirement (cont.)
School Food Service Account Revenue Implementation
Provisions became effective July 1, 2011
Paid Lunch Equity Fact Sheet issued March 2, 2011
Interim rule published June 17, 2011.
Questions and Answers issued June 13, 2011, and October 24, 2011 (SP 39-2011)
Paid Lunch Equity Tool55
A PLE tool is available on the FNS website. The tool helps SFAs calculate: Average price across the SFA New required average price across SFA Distribution of price increases across SFA Non-Federal source contribution amount
Nonprogram Food Revenue Tool
A Nonprogram Food Revenue Tool is available on the FNS website to assist SFAs as they determine compliance with Section 206
The tool will calculate: The minimum portion of revenue from nonprogram food The minimum revenue required from the sale of
nonprogram food The amount of additional revenue from nonprogram food
sales needed to meet requirement
Paid Lunch Equity Reporting
Law requires annual reporting of SFA paid lunch prices by the State agency to FNS
FNS must publish the reported prices on its website
Interim rule requires reporting to FNS by November 30 each year.
Due date for reporting this year will be February 28, 2012. Memo and suggested reporting format will be issued
shortly SFAs report “most frequently charged price” at
elementary, middle, high school levels
Farm to School
Section 243: Access to Local Foods: Farm to School Programs
Intent: To fund competitive grants for Farm to School related activities and provide technical assistance
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Farm to School Grants Overview
Grants may be used for training, supporting operations, planning, purchasing equipment, developing school gardens, developing partnerships and implementing Farm to School activities
Eligible Entities: schools, State and local governments, Indian Tribal Organizations, Ag producers or groups of Ag producers, and nonprofit organizations
Matching support from grantee required
Evaluation component must be included in grant
Individual grants are not to exceed $100,000
Funding: $5 million each year beginning in October 2012
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Farm to School Grants Timeline
Request for Applications Spring 2012Grants awarded when funding becomes
available (October 2012)
Updates will be posted to the USDA Farm to School website: http://www.fns.usda.gov/cnd/F2S
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USDA Economic Research Service(ERS) Farm to School “Census”
Collaboration with Occidental College and the National Farm to School Network
Establish National baseline data for Farm to School
Census estimated release in January 2012 Online collection
Disseminated thru State agency (SA) offices to School Food Authorities Asking for SA assistance in disseminating information FNS will post two reminder notices thru PartnerWeb to
help increase response rate
Fresh Fruit and Vegetable Program
Proposed Rule Currently in clearance Codifies requirements for program operations Publication expected soon
Rural Development Community Facilities Program
CF program provides low-interest loans and grants to public entities in rural areas
Can be used for equipment/renovation to improve access to healthy, locally or regionally-grown products
Projects must benefit entire community
CRE Guidance
FNS is currently updating the Coordinated Review Effort (CRE) Guidance
Updates include: Input from recent FNS/State Agency Workgroup on
Provision 2 and Provision 3, Year-Round Schools, and Fiscal Action Procedures
Changes required by some provisions of the Healthy, Hunger-Free Kids Act for local wellness policies, paid lunch equity, revenue from nonprogram foods, milk and water.
Expected to be available in December 2011.Yearly updates planned.
Full Use of Federal Funds
Section 361: Full Use of Federal Funds.
Intent: Provide expectations for the use of Federal funds supporting the administration of programs authorized under the National School Lunch Act or the Child Nutrition Act of 1966.
Effective October 1, 2010
Full Use of Federal Funds Overview
Federal funds provided to State agencies for the administration of the CNP must not be subject to State budget restrictions or limitations.
This includes hiring freezes, work furloughs, and travel restrictions.
Requires that the Federal/State Agreement include a provision that supports full use of Federal funds and excludes such funds from State budget restrictions.
Full Use of Federal Funds Implementation
February 2011 Implementation Memo (SP 20-2001) Includes addendum to Federal/State Agreement
Questions and Answers – March (SP 25-2011) and May 2011 (SP 34-2011)
FNS will continue to work with State agencies that have not come into compliance
CACFP
At-Risk Afterschool Care Meals Available in all States as of October 1, 2010 States should be promoting the availability to potential
sponsorsUpdates to CACFP Meal Patterns
IOM Report issued November 2010 FNS solicited input from CACFP Stakeholders and is
developing proposed rule Expected publication in Summer 2012
CACFP Proposed Rule Miscellaneous provisions from HHFKA
one-time applications, homes times rates as the only calculation for administrative reimbursements to sponsors of family day care homes, carryover, and others
Publication expected Spring 2012
Summer Food Service Program
Continued focus on increasing participation and simplifying program management and operations
Recent SFSP policy memoranda• Simplified Application Procedures• Offer vs. Serve• Approval of Sites Located Outside of the State• Additional State Requirements• Eligibility based on Census Data• Additional Foods
Questions?