CIO Academy

411New/Aspiring CIO Academy

October, 2011

Dona BoatrightCCCC Vice Chancellor, Emeritus

“Our doubts are traitors, and make us lose the good we oft might win, by fearing

to attempt.”

Measure for Measure,

W. Shakespeare

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Overview

LanguageThe Hierarchy of

Rules Key RegulationsManaging at the

CollegeHot IssuesResources and Tips

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No good dictionary or Grammar available But check out the glossary of terms

Sometimes we call things by many different names:Prop 98BOG75/25AB 1725SLO

Understanding the Language

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Some Words are Charged…

They have multiple meaningsThe evoke different responses from

different constituencies

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For Example, depending on who is talking and in what context:

Enrollment Management“Side of the House”CategoricalEconomic DevelopmentTotal Quality ManagementStudent Learning OutcomesTransfer Model Curriculum

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Some Issues Have Been Canonized…

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AB 1725

Represents the 10 Commandments?

OR

Work of the Devil?

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Know who is talking

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Living in Acronym World

And then there is the unrelenting use of abbreviations…….

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Peralta Community College District

PPSIVVSSPPITSPPACDASPRCSMTIEC

BCCDMCPAAACICIECBSMCVPI/DDWEMPC

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Abbreviations Can Make or Break YouWSCHFTEFFTESSACCTBAFTOARRATMCAA-T, AS-T

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Leadership in a bureaucratic environment:

See the big wave, surf forward; don’t look back

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The hierarchy of rules

Statute: state law—the Education CodeTitle 5 (of the California Code of Regulations):

regulations adopted by the Board of GovernorsLocal board policy: local implementation of

regulations

Statute

Title 5 regulations

Local board policy

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Statute: Education Code

Section 70901: (a) The Board of Governors of the California Community Colleges

shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges.

70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.

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Ed Code, cont’d

70902. (a) Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

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Regulations - who cares!!!

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Regulations—who cares?You Should!!!

Ethical commitments made by those who sign off on compliance

Economic implications for failure to adhere to regulations that have apportionment sanctions attached

Political implications of flouting of regulations

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Title 5 regulations

Minimum conditions for receipt of state supportStandards of scholarship (§51002)Remedial coursework limit (§55765.5)Grade changes (§55760)Award of degrees and certificates (§51004)Minimum requirements for the Associate Degree

(§55806)Open courses (§51006)Equal employment opportunity (§51010)Student fees (§51012)Curriculum (§51021)

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Title 5

Revised and Reorganized

Curriculum and Instruction

CIO Bible

Regulations and the Department of Finance

If DOF believes that a mandated cost results from a new regulation,

they can veto a BOG decision!!

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Local Board policy

Policies implementing Title 5 regulations Per Ed Code 70902 aboveBe aware of your own district’s policies

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Minimum Conditions Compliance

Be aware of all the elements

Know which ones are your responsibility

Pay attention to deadlines on reporting

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Minimum Conditions Compliance Advice

Some topics “involve greater likelihood of violations and will be monitored more closely”

“Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive PlansApproval of new colleges and educational centersAccreditationCounseling programsObjectivesFaculty, staff and student participation in governance

or through the complaint process

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Managing at the College

You cannot know all the information all the time.

Key is to be AWARE of: your areas of responsibility where to find information quickly when you

need it who you can call when you cannot find it!

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Managing at the College

HiringEvaluationSchedulingAssignment/LoadContract NegotiationsContract

ManagementConflict Resolution

Leadership is Key

•Stretch people to potentially achieve goals they didn’t think were possible.

•Be direct. Don’t tiptoe around hard issues.

•Be an “information socialist”. Don’t hoard information

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F/T Faculty Hiring/Evaluation

Use CIO network for “real” reference checksKeep department culture in mind (good fit or

change agent?)Be advocate for studentsBe vigilant during first yearBe bold

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P/T Faculty Hiring/Evaluation

Avoid Crisis or Convenience HiringCreate Part-Time Faculty PoolsPay attention to Evaluation processMonitor Re-hire process

Student evals & complaintsGrading practicesStudent retention

Avoid “owning” mediocre PT facultyBe Advocate for Student Needs

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Collective Bargaining

Be involved whether at the table or not

Pay attention in your practices

Avoid setting unwanted precedents

Train your Deans and Chairs

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Faculty Assignment and Load/Contract EnforcementQuest for Perfect Schedule for STUDENT

needs as opposed to facultyBe strict, consistent but not inflexibleCreate an ethos of fair process so you do

not have to overrule your dept. chairsKNOW the contract

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Conflict Management

Maintain communication with deans/chairsFollow college processesDocument conversationsBe creativeUse resources: HR, Medical, Legal

.

REMEMBER: It’s not about you. You don’t lead by your position. You lead by how you influence

other people’s thinking.

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Awareness of Statewide Issues

Know the System Office Structure & Staff

Use the tools: websites Read the memosMeet the deadlinesAsk questionsEngage with the

Consultation Process

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Recent and Continuing Issues

Budget Basic Skills 50% law Categorical shrinkage Scheduling Priorities SB 1440 Implementation Non Credit PE §58130 BOG Student Success Task Force Recommendations Title 5 Regs. on prerequisites, student withdrawal, repetition

and repeatability

Accreditation

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SB 1440

Transfer Degree simplified to 60 units with 18 units of major or area of emphasis

C or better students guaranteed admission to CSU

Prohibit CSU from requiring additional lower division course work beyond the 60 units

Senate developed Degree plans

§58130

“No state aid or apportionment may be claimed on account of the attendance of students in non credit

classes in dancing or recreational physical education.”

Top Codes 0835 and 1008

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Accreditation:FOCUS ON THE BIG 4+1

Responses to Previous Recommendations

Program Review – Sustained Planning – Sustained Student Learning Outcomes –

Development but soon Proficiency!

Distance Education

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AFFIRMATIVE ACCREDITATION

REMEMBER: It’s all about the college……..

Question: “Can we assure parents, potential students and others that we provide a reputable, high quality educational experience?”

Answer: Clear, concise, honest reviewReports to avoid at all cost:

National Enquirer or Doctoral Dissertation

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Be specific and measurable..

Action PlanThe College will investigate stable funding

sources required to maintain technology and the required support.

The College will seek additional technology funding through on-going state funding, business and industry partnerships, and will forecast for a future bond measure to support its instructional technology needs.

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Self EvaluationThe College and Library together have a very strong

information competency program and plan in place to ensure that students gain information competency skills. As the number of courses infused with information competency increases, students will have more opportunities to learn and practice these skills regardless of whether they plan to obtain associate’s degrees or pursue other educational paths.

Action PlanNone.

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Remember - We’re all in this together…

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Resources and tips

Program and Course Approval HandbookTutoring and Learning Assistance GuidelinesBasic Skills Report (“Poppy Copy”) Legal Affairs site at www.cccco.eduThe roles of the “O’s”: CIOs, CSSOs, CHROs, CBOs,

and others

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Where Can I Find This Stuff?

Ccccio.org: CIOsCccco.edu: Chancellor’s OfficeCccaoe.org: Technical Education DeansRpgroup.org: ResearchersCssofficers.org: CSSOsCcleague.org The LeagueAccjc.org: AccreditationAsccc.org: Academic Senate

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Top 10 “Get Real” List of Things Administrators Need to Know

1. There will never be enough MONEY!

2. There will never be enough STAFF!

3. There will never be enough TIME!

4. There will never be enough SPACE! There will always be problems with construction projects.

5. People will still be PEOPLE! They will occasionally misunderstand, blame it on someone else and mess things up! We are not Gods!

6. Your job will get harder, and the organization and work will be more complex. More rules, constraints…

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Top 10 “Get Real List” (continued)

7. CHANGE will be the only CONSTANT!8. There will be increased external COMPETITON.9. OPPORTUNITIES are seldom labeled. Opportunities are often

disguised as problems. Ban the word “CAN’T” from your vocabulary.

10. You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities.

Originally prepared by Bill Feddersen, Retired College President, Mt. SAC

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DON’T GO IT ALONE

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Q & A