cis 250 advanced computer applications
DESCRIPTION
CIS 250 Advanced Computer Applications. PowerPoint. Terminology. Presentation – all supporting materials to make an exposition to an audience Presentation file – contains materials used in presentation; all graphics and presentation elements are contained in one PPT file - PowerPoint PPT PresentationTRANSCRIPT
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Terminology
Presentation – all supporting materials to make an exposition to an audience
Presentation file – contains materials used in presentation; all graphics and presentation elements are contained in one PPT file
Slide – one page of a PPT presentation Placeholders – predefined areas outlined on a
slide to hold text, bullet lists, graphs, tables, etc.
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Terminology (cont)
Object – PPT entity such as a text block, chart, table, or organization chart
Slide Master – controls appearance of all common elements on slides in a presentation
Title – object of a slide that can contain text; use is governed by Slide Master
Body text – one or more main points set off by bullets; may have subpoints; format controlled by Slide Master
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Terminology (cont)
View – controls how presentation appears onscreen
Template – blueprint for text, graphics, and formatting
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PPT Features
Spell CheckerTable GeneratorAnimation EffectsSound Effects
Direct Link with Word
Style CheckerWYSIWYG
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Ways to Create a New Presentation
AutoContent Wizard – prompts user through step-by-step
Template – predefined templates which control general appearance of each slide
Blank Presentation – manually specify everything accomplished by AutoContent Wizard or Template
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Parts of the PPT Window
Title bar Menu bar Toolbars Status bar Presentation window View buttons
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PPT Views
Normal view – tri-pane view; outline text, slide, and presentation notes
Outline view – also tri-pane, but text content in outline form is main focus
Slide view – shows slides as they appear when printed
Slide Sorter view – displays miniatures of slides on screen
Slide Show view – only displays slides; used for presentation
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Creating New Slides
New Slide button on Formatting toolbar Task pane, select Slide Layout Insert | New Slide from menu bar Keyboard strokes (Ctrl-M)
Through all methods, new slide is inserted following current active slide
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Slide Layouts
Format and position of placeholders on a slide May be modified by selecting Format | Slide
Layout from menu bar
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Editing Text
Same method as Word Bullets are automatically placed in text box
areas Use <TAB> and <Shift>+<TAB> to demote
(indent inward) and promote (indent outward) or use Promote and Demote buttons on toolbar
AutoFit feature automatically resizes font and spacing to fit text in box
May copy slides from other presentations through Insert | Slides from Files and Slide Finder
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Bullets
Slide Master controls default bullet styles May override using Format | Bullets |
Numbering command sequence Can change size, color, or use clip art or
picture
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Pack and Go
Compresses presentation into a smaller format Viewer may be included to allow those without
PPT to view your file May compress several PPTs together as one
file Also ensures any TrueType fonts installed or
additional templates are displayed if not installed on the destination machine
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Templates
Used to control formatting of presentation; all layout and design elements are formatted through templates
Maintains consistency throughout presentation Apply by
Design button on Format bar Format | Slide Design Select through task pane Select template when New Slide is selected
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Custom Templates
May be created from scratch or by modifying an existing template
Useful when standardizing all presentations for an organization with a company logo, for example
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Headers and Footers
Header and Footer from View menu, or Modify through Slide Master Name, date, slide number Usually should not show this info on title slide
– prominently display your name and presentation date
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Slide Master
Controls common elements for all presentation slides
Separate Master for title slides and presentation slides
Formats text, bullets, alignment, header/footer text, and background format
Multiple Masters are used if several different templates are used in the same presentation
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Additional Object Elements
Tables Organization charts Clip Art Music Video Sound
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Animation
Used to control how objects are presented during the presentation
Used to Control the flow of information Keep the audience from reading ahead Increase interest during the presentation
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Animation Schemes
Used to apply the effect to all slides or to all objects on a particular slide
Custom animations may be used to control objects individually
Effect types: Entrance – how object is first displayed Emphasis – object’s animation after it is displayed Exit – object’s animation as it moves off-screen
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Ways to Begin a Slide Show
Select Slide Show from the View menu Select View Show from the Slide Show menu Press the F5 hotkey Click the Slide Show button on the PPT
window to begin with the active slide
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Navigating Slide Shows
Keyboard commands Mouse techniques Shortcut menu commands
Be sure to practice using these techniques before presenting to an audience!!
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Annotating Slides
To emphasize points on your slides and to draw attention to them during a presentation, you can use Pointer options to annotate your slides
These markings disappear when you proceed to the next slide
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Using Slide Sorter & Hiding Slides
Slide Sorter displays miniature images of the slides as thumbnails
This view is used to rearrange or to copy slides May also mark slides as Hidden to prevent them from
being displayed unless you decide to access them; hidden slides are accessed through a Slide Show shortcut menu
In Slide Sorter, hidden slides are identified with a hash through the number; slide numbers of hidden slides appear in parentheses in the Slide Navigator window
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Summary Slides
Used to provide an introduction to slides that follow
Useful for showing an agenda of the overall presentation or for introducing topics that are coming up next
Select slides to be included and click Summary Slide button from Slide Sorter view
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Action Buttons
Used to control the action PowerPoint takes when click a button during a slide show
May use to display a specific slide, open an application, or start another presentation
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Hyperlinks
Link to another slide in the same presentation Link to a different presentation Link to another type of Office document Link to an Internet address Link to an email address
Can link any object or action button to a hyperlink
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Transitions
Special effects which control how a slide moves on and off the screen during a slide show
May apply to individual slides or apply to all May also apply a sound file Once a transition has been applied, a small
slide icon is represented under the slide in Slide Sorter view
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Automatic Slide Timing
May specify amount of time a slide is displayed on-screen
May apply to a slide individually or to all Use Rehearse Timings feature to record time
as you practice through show