cis “smart information management smart police station”cisrajpolice.nic.in/cis.pdf · page 1...

CIS

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Crime Information SystemCrime Information SystemCrime Information SystemCrime Information System

CIS -

and

Objective of this platform is to aid the

police station in storing, channelizing,

disseminating, searching and analyzing

crime related information w

speed.

CIS

VinitVinitVinitVinit


- an online platform – is conceptualized

and implemented by district Jodhpur East.




crime related information with ease and

speed.

VinitVinitVinitVinit Kumar, DCP Jodhpur EastKumar, DCP Jodhpur EastKumar, DCP Jodhpur EastKumar, DCP Jodhpur East

“Smart Information “Smart Information “Smart Information “Smart Information ManagementManagementManagementManagement

leading toleading toleading toleading to

Smart Police Station”Smart Police Station”Smart Police Station”Smart Police Station”

Page 0


conceptualized

by district Jodhpur East.




ith ease and

Kumar, DCP Jodhpur EastKumar, DCP Jodhpur EastKumar, DCP Jodhpur EastKumar, DCP Jodhpur East

ManagementManagementManagementManagement

Smart Police Station”Smart Police Station”Smart Police Station”Smart Police Station”

CIS Vinit Kumar, DCP Jodhpur East

Crime Information System: an online platformCrime Information System: an online platformCrime Information System: an online platformCrime Information System: an online platform

� It has its genesis in the ever growing need of a comprehensive crime database

solution. Objective of this platform is to aid the police station in storing, channelizing,

disseminating and searching crime related information with ease and speed. CIS is a

sort of digital record assistant for police stations. It is in a continuous pro

improvement by incorporating ideas and functionalities based on user feedback. But

overall, it tries to achieve the objective by realizing four broad components.

Need for an online Need for an online Need for an online Need for an online

To addrTo addrTo addrTo address the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practice

� In present practice, for any gi

referred to as PS) is the custodian of his/her crime record. The crime record check is

done by manually searchin

PS.

� Entries are made in the above two registers only after the case is charge sheeted.

Details of accused in pending investigation cases

figure in criminal record check.

� If a resident of one PS commits crime in other PS area

completes investigation and sends written information to concerned PS about the

result of the investigation that the concerned PS (residence

Based on this information the residence PS then needs to update the above two

registers so that the resident person figures in the criminal record of the residence PS.

Till the time this whole process gets completed (which sometime

records would be showing inaccurate and insufficient information, which is a serious

issue.

Online database

Search ability

Vinit Kumar, DCP Jodhpur East

Innovative PracticeInnovative PracticeInnovative PracticeInnovative Practice


It has its genesis in the ever growing need of a comprehensive crime database



sort of digital record assistant for police stations. It is in a continuous pro



Need for an online Need for an online Need for an online Need for an online platform platform platform platform

ess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practice

In present practice, for any given person, his/her residence police station (herein after

is the custodian of his/her crime record. The crime record check is

done by manually searching the name of the accused in INDEX and VCNB

Entries are made in the above two registers only after the case is charge sheeted.

pending investigation cases don’t figure in it; therefore don’t

in criminal record check.

resident of one PS commits crime in other PS area, then, only after the other PS


result of the investigation that the concerned PS (residence PS) comes to know of it.



Till the time this whole process gets completed (which sometimes does not), the crime


Online database creation

Targeted information alerts

Search ability Accessibility

CIS

Page 1


It has its genesis in the ever growing need of a comprehensive crime database software



sort of digital record assistant for police stations. It is in a continuous process of



ess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practiceess the limitations /difficulty in prevalent practice

ven person, his/her residence police station (herein after

is the custodian of his/her crime record. The crime record check is

INDEX and VCNB registers of a

Entries are made in the above two registers only after the case is charge sheeted.

don’t figure in it; therefore don’t

, then, only after the other PS


PS) comes to know of it.



s does not), the crime


CIS Vinit Kumar, DCP Jodhpur East Page 2

� Extraneous factors affecting maintenance of Comprehensive crime record in PS:

� Floating population

� Ease and speed of transportation

� Communication and financial connectivity

� Anonymity in city life

� All these factors while having their positive aspects have also been exploited by the

criminals for extending their crime foot print. And in turn increased the challenge

for the PS to maintain a comprehensive crime record for any given person.

� Record search at present is still manual. Time consuming. Not very accurate because

of human errors associated with record writing and manual searching.

� VCNB and INDEX registers are records of accused mentioned in FIR, and don’t reflect

the arrest of persons under various heads including preventive actions. Such

preventive arrest information, though traditionally not forming a part of criminal

record, is an important one to have it.

� Since physical record of preventive arrest at the PS is not available in alphabetical

sequence (only available date wise unlike the index register), it becomes difficult to

check previous preventive actions against any person.

� At present no mechanism available to disseminate information of accused/ convict

released from jail.

� Solution: These problems can be addressed to a large extent if there is a common

software platform across all PS for storing crime related information. Such platform

will create an online database and be accessible to all. CIS is one such platform. It is

running successfully across all police stations of Police Commissionerate Jodhpur.

CIS is very specific to its purpose. While other existing softwares and systems aim at CIS is very specific to its purpose. While other existing softwares and systems aim at CIS is very specific to its purpose. While other existing softwares and systems aim at CIS is very specific to its purpose. While other existing softwares and systems aim at

computerizing each and every task computerizing each and every task computerizing each and every task computerizing each and every task of police functioning, thereby making such systems of police functioning, thereby making such systems of police functioning, thereby making such systems of police functioning, thereby making such systems

complex and time consuming, CIS aims for system’s usefulness in day to day practical complex and time consuming, CIS aims for system’s usefulness in day to day practical complex and time consuming, CIS aims for system’s usefulness in day to day practical complex and time consuming, CIS aims for system’s usefulness in day to day practical

policing. In this regard, four major heads were identified as data input to the system. policing. In this regard, four major heads were identified as data input to the system. policing. In this regard, four major heads were identified as data input to the system. policing. In this regard, four major heads were identified as data input to the system. (1)

FIRs (2) Arrests (3) Wanted persons (4) Persons released from jail. In all four heads, In all four heads, In all four heads, In all four heads,

the data input details focused are criminals’ identification and the crime case reference. the data input details focused are criminals’ identification and the crime case reference. the data input details focused are criminals’ identification and the crime case reference. the data input details focused are criminals’ identification and the crime case reference.

ThusThusThusThus,,,, bare minimum data entry is required to be done, thereby making the system bare minimum data entry is required to be done, thereby making the system bare minimum data entry is required to be done, thereby making the system bare minimum data entry is required to be done, thereby making the system

simple, user friendly, lessimple, user friendly, lessimple, user friendly, lessimple, user friendly, less time consuming and specific outcome oriented. This simplicity s time consuming and specific outcome oriented. This simplicity s time consuming and specific outcome oriented. This simplicity s time consuming and specific outcome oriented. This simplicity

and specificity allows the system to be understood and implemented in hassle free and specificity allows the system to be understood and implemented in hassle free and specificity allows the system to be understood and implemented in hassle free and specificity allows the system to be understood and implemented in hassle free

manner even at the constabulary level.manner even at the constabulary level.manner even at the constabulary level.manner even at the constabulary level.

CIS Vinit Kumar, DCP Jodhpur East

CIS: CIS: CIS: CIS: Functioning and essential featuresFunctioning and essential featuresFunctioning and essential featuresFunctioning and essential features

� It is an online platform.

� Every PS has unique log in credentials.

the state are created. System is ready for use by all of them.

� Entry to be made by PS: Accused/ Convict’s details in (1) FIR, (2) Arr

(4) Jail release, (5) Misc.

� While the entry is being made, the system suggests similar entries available in database.

This feature is important to minimize subjectivity

� Entry required to be done of the bare minimum essentials which are necessary for

person’s identification, so as not to increase the work pressure of the computer

operator while serving the purpose of the platform.

Vinit Kumar, DCP Jodhpur East

Functioning and essential featuresFunctioning and essential featuresFunctioning and essential featuresFunctioning and essential features

Every PS has unique log in credentials. Log in credentials of all the districts and PSs of

the state are created. System is ready for use by all of them.

Entry to be made by PS: Accused/ Convict’s details in (1) FIR, (2) Arrest, (3) Wanted,

While the entry is being made, the system suggests similar entries available in database.

This feature is important to minimize subjectivity in data entry.

Entry required to be done of the bare minimum essentials which are necessary for


operator while serving the purpose of the platform.

Page 3

Log in credentials of all the districts and PSs of

est, (3) Wanted,

While the entry is being made, the system suggests similar entries available in database.

Entry required to be done of the bare minimum essentials which are necessary for a



� As soon as any entry is made, instant alert appears on the screen of the PS where the

said person resides and in the case of jail release, alert appears on the screens of both

residence PS and case related PS. However, the user has an option to view all arrests

and all jail releases irrespective of the residence, by clicking general alert on main

screen.

� Alerts seize to blink only when read. Alert receiving PS has an option to communicate

back to the sender PS for that particular alert. This response also generates an alert.

� Update option available to update the post investigation decision in any FIR. E.g.

CS/FR/No offence. User can also edit the entries here.

� Search: Record search can be done by all parameters that are available at the time of

entry i.e. by name, father’s name, residence PS etc.

� Wider search: Apart from exact search, wider search also displays the text variations for

the search item. It helps a lot, given the variations in data entered due to human

limitations.

� Utility: Using this option, user can find out persons having ‘n’ number or more records

in any time span. (‘n’ is any digit)

� Summary generation: User can view alerts generated in the past 24 hours relevant to

his/her PS. Summary of entries received and entries made, for any period of interval,

can also be generated.

Usefulness of the platform in day to day policingUsefulness of the platform in day to day policingUsefulness of the platform in day to day policingUsefulness of the platform in day to day policing

1) Criminal antecedents check:-Useful for verification of passport, character verification;

issuing of liceneses, NoC etc.

2) Identification of criminals having multiple records in a particular time span: - Helps in

identifying potential criminals for preventive actions, opening HS files etc.

3) Instant information availability of FIR, all types of arrests and jail release from within

and without PS jurisdiction for surveillance, crime prevention and detection.


Advantages visAdvantages visAdvantages visAdvantages vis----àààà----vis other systemsvis other systemsvis other systemsvis other systems

1) No additional costNo additional costNo additional costNo additional cost or infrastructure required at the PS level.

2) Jail release Jail release Jail release Jail release : Provides quick information of persons released from jail.

3) Operator friendly:Operator friendly:Operator friendly:Operator friendly: - Requires entry of bare minimum essentials. Typically a PS with 500

annual FIR registration, requires hardly 10-15 minutes for per day entries.

4) Wider search:Wider search:Wider search:Wider search: - Enhances the search results by including text variations of the search

item. This helps a lot given the human limitations associated with data entry of names.

5) Suggestions:Suggestions:Suggestions:Suggestions: While accused’s name is being entered, system suggests similar records

available in the database, thereby reducing the variations of names entered. This

feature in turn helps in optimizing the search results.

6) Targeted information alertsTargeted information alertsTargeted information alertsTargeted information alerts make the system proactive and avoid information overload

for any given user.

7) Habitual offendersHabitual offendersHabitual offendersHabitual offenders: Persons having ‘n’ number or more records can be identified on a

single click. (where ‘n’ is any digit)

8) Summary:Summary:Summary:Summary: - Summary of data can be generated for better consumption, comprehension

and analytics.


Significant achievementsSignificant achievementsSignificant achievementsSignificant achievements

1) Generally, it is believed that a history sheet file or a RAJPASA (Rajasthan prevention of

anti social activities act) istagasa would contain all the cases against that person. But

CIS could find 5 new chargesheeted cases against a RAJPASA candidate Kishansingh.

These 5 cases registered at other PS were not known to the concerned residence PS;

reason being the accused had given a different residence address in these cases.

Similarly, by using CIS’S wider search feature, one or two new cases could be found

against many HS.

2) CIS identified 129 persons resident of the Jodhpur commissionerate area having 10 or

more cases against them. Out of these, only 39 had history sheet files opened against

them. List was circulated for preventive actions, surveillance and opening HS files

against them.

3) Criminals basically resident of nearby districts commit crime repeatedly in

commissionerate area. But because they are basically residents of other districts, their

comprehensive crime record is not available here and hence they don’t come into

notice when it comes to preventive actions, surveillance etc. CIS identified 90 such

persons having 5 or more cases against them in commissionerate area, and suitable

action was initiated against them.

4) CIS was presented before the Honorable DGP Rajasthan and other officers at the PHQ

on 28/4/16. All officers appreciated it.

5) BPR&D as part of its National Police Mission conducted the national level meeting of its

micro mission: 03 (IT initiatives) at Forensic Sciences University, Gandhinagar

(Gujarat) on 30/8/16. DCP Jodhpur east was invited to take part in the meeting and

present CIS. Upon presentation and deliberations on CIS, all respected officers

including DG BPR&D appreciated and acknowledged the work done in CIS.

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