citizens serving communities awards made easy cap promotions & awards team lt col tom berg –...
TRANSCRIPT
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CITIZENS SERVING COMMUNITIES
Awards Made Easy
CAP Promotions & Awards Team
Lt Col Tom Berg – ChairLt Col Scott R. McCleneghan – Presenter
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CITIZENS SERVING COMMUNITIES
What is CAP?
( Civil Air Patrol?( Come And pay?( Crime And Punishment?( Coffee And Paperwork?( Come And Promote?( Come And Praise?
Yes!
Yes!
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CITIZENS SERVING COMMUNITIES
Awards Made Easy
Promotion Waivers
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( Region Commander is promoting authority for all waivers below Major
( Requests for waivers to Major or Lieutenant Colonel come to NPAT
( All requests for waivers must be justified
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( Squadron( Promotion Board makes
recommendation( Squadron Commander signs Form
2 and forwards
( Group (if applicable)( Group Promotion Board concurs( Group Commander signs Form 2
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( Wing( Region
( Region Promotion Board concurs( Region Commander signs Form 2
and forwards
( National( Submitted to National Personnel &
Member Actions Assistant(Currently Ms. Frances Sides)
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( National (continued)( Forward to NPAT Team Leader
(Currently Lt Col Tom Berg)
( Consideration & vote by NPAT members
( Consensus recommendation sent by NPAT Team Leader to Deputy Chief of Staff, Support (Col Joseph Guimond) with copy to National Personnel & Member Actions Assistant
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( National (continued)( Concurrence by Deputy Chief of
Staff, Support with recommendation to National Commander
( Approval by National Commander( Form 2 mailed back to member’s
commander for promotion ceremony
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( Per CAPR 35-5, waivers granted when:( “the member concerned has a skill
or background unique to CAP which makes him or her eminently qualified for the grade recommended ahead of his or her peers”
( What is “unique to CAP”?
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( Example that meets this:( Member who works at major
national security facility, holds equivalent rank of colonel and has one-of-a-kind skills supporting operations
( Example that does not:( Member is a law enforcement
officer
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CITIZENS SERVING COMMUNITIES
Promotion Waivers - Process
( Guidelines( Generally prefer to see that the
appropriate Professional Development level has been completed
( Generally prefer to see that half of time in grade has elapsed
( “Rule of thumb” is you get one promotion by waiver in you career
( So, chose wisely!
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CITIZENS SERVING COMMUNITIES
Awards Made Easy
Awards
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CITIZENS SERVING COMMUNITIES
Awards - Process
( Squadron( Awards Committee recommends
(CAPR 39-3, Para 7)
( Squadron Commander signature(or e-Signature)
( Group (if applicable)( Awards Committee concurs( Group Commander signature
(or e-Signature)
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CITIZENS SERVING COMMUNITIES
Awards - Process
( Wing( Awards Committee concurs( Wing Commander signature
(or e-Signature)
( Region( Awards Committee concurs( Region Commander signature
(or e-Signature)
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CITIZENS SERVING COMMUNITIES
Awards - Process
( Wing( Awards Committee concurs( Wing Commander signature
(or e-Signature)
( Region( Awards Committee concurs( Region Commander signature
(or e-Signature)
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CITIZENS SERVING COMMUNITIES
Awards - Process
( National( Submitted to National Personnel &
Member Actions Assistant(Currently Ms. Frances Sides)
( Forward to NPAT Team Leader(Currently Lt Col Tom Berg)
( Consideration & vote by NPAT members
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CITIZENS SERVING COMMUNITIES
Awards - Process
( National (continued)( Consensus recommendation sent by
NPAT Team Leader to Deputy Chief of Staff, Support (Col Joseph Guimond) with copy to National Personnel & Member Actions Assistant
( Concurrence by Deputy Chief of Staff, Support with recommendation to National Commander
( Approval by National Commander
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CITIZENS SERVING COMMUNITIES
Awards - Process
(National (continued)( Administration by National
Personnel and Member Actions Assistant providing certificate and approved Form 120 to Unit Commander
( Presentation by Unit Commander( Unless a request is made for it to be
presented at Wing, Region or National Conference
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CITIZENS SERVING COMMUNITIES
Awards – Authority
( Group CC( CAP Achievement Award
( Wing CC( Commander’s Commendation
Award( CAP Achievement Award( Certificate of Recognition for
Lifesaving
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CITIZENS SERVING COMMUNITIES
Awards – Authority
( Group CC( CAP Achievement Award
( Wing CC( Commander’s Commendation
Award( CAP Achievement Award( Certificate of Recognition for
Lifesaving
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CITIZENS SERVING COMMUNITIES
Awards – Authority
( Region CC( Exceptional Service Award( Meritorious Service Award( Commander’s Commendation
Award( CAP Achievement Award( Certificate of Recognition of
Lifesaving
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CITIZENS SERVING COMMUNITIES
Awards – Authority
( National CC( Distinguished Service Award( National Commander’s Unit
Citation Award( National Commander’s
Commendation Award( CAP Achievement Award
( NEC( Silver Medal of Valor
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CITIZENS SERVING COMMUNITIES
Awards – Content
( Justification( Each award has a specific first and
last paragraph( Middle paragraph(s)
( Clear and concise( Professional( Spelling( Grammar( Specific
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CITIZENS SERVING COMMUNITIES
Silver Medal of Valor
( Opening Paragraph:( Grade and Full Name, CAP distinguished himself/herself
by conspicuous heroic action at the risk of life, above and beyond the call of duty, at Location on Date by one phrase description of what was done.
( Justification Paragraph(s):( This paragraph or these paragraphs should be clear,
concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( Through his/her singularly courageous heroism and
selfless regard for his/her fellow man, Grade and Last Name has reflected the highest credit upon him/herself and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Bronze Medal of Valor
( Opening Paragraph:( Grade and Full Name, CAP distinguished himself/herself
by conspicuous heroic action where danger to self was probable and known, at Location on Date by one phrase description of what was done.
( Justification Paragraph:( This paragraph or these paragraphs should be clear,
concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( Through his/her singularly selfless and conspicuous
actions, Grade and Last Name has reflected great credit upon him/herself and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Distinguished Service Award
( Opening Paragraph:( Grade and Full Name, CAP, distinguished himself/herself
by conspicuous performance of outstanding service in a duty of great responsibility as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
( Justification Paragraph:( This paragraph or these paragraphs should be clear,
concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( The singularly outstanding service of Grade and Last
Name in this duty of marked national significance reflects the highest credit upon him/herself and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Exceptional Service Award
( Opening Paragraph:( Grade and Full Name, CAP, distinguished himself/herself
by exceptionally outstanding service to Civil Air Patrol in a duty of great responsibility as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
( Justification Paragraph:( This paragraph or these paragraphs should be clear,
concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( The exceptionally outstanding service of Grade and Last
Name in this duty of significant responsibility reflects great credit upon him/herself and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Meritorious Service Award
( Opening Paragraph:( Grade and Full Name, CAP, distinguished himself/herself in the
performance of outstanding meritorious service to Civil Air Patrol as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
( Justification Paragraph:( This paragraph or these paragraphs should be clear, concise,
professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( The distinctive accomplishments of Grade and Last Name are
clearly outstanding and unmistakably exceptional when compared to similar achievements of personnel of like grade and responsibility. The efforts of Grade and Last Name reflect great credit upon him/herself and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Commander’s Commendation
( Opening Paragraph:( Grade and Full Name, CAP distinguished himself/herself
by commendable service as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
( Justification Paragraph:( This paragraph or these paragraphs should be clear,
concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( The distinctive accomplishments of Grade and Last Name
are clearly and unmistakably exceptional when compared to similar accomplishments of members of like grade and responsibility. The efforts of Grade and Last Name reflect credit upon him/herself and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Lifesaving Award
( Opening Paragraph:( Grade and Full Name, CAP, distinguished him/herself by
heroic actions in the saving of a human life at Location on Date.
( Justification Paragraph:( This paragraph or these paragraphs should be clear,
concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( By his prompt action and humanitarian regard for his
fellowman, Grade and Last Name has reflected great credit upon him/herself and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Unit Citation
( Opening Paragraph:( The Full Name of Unit, Group, Wing or Region, CAP, City
and State, distinguished itself by outstanding contributions to the Civil Air Patrol missions from Starting Date to Ending Date.
( Justification Paragraph:( This paragraph or these paragraphs should be clear,
concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
( Closing Paragraph:( The professionalism and superior performance of the
personnel of the Name of Unit/Group/Wing or Region reflect great credit upon themselves, their organization and Civil Air Patrol.
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CITIZENS SERVING COMMUNITIES
Awards – Keys to Include
( Actions – specific mention of the efforts expended. Such as:( Organized the 48 person activity training
staff( Interviewed 100 former squadron
commanders( Conducted over 2,000 hours of search
and rescue training( Negotiated and wrote a formal MOU with
UFGLA (that would be the University of Florida Gator Lovers Assoc.)
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CITIZENS SERVING COMMUNITIES
Awards – Keys to Include
( Results, such as:( 19 cadets earned their GTM3
qualifications( The formal UFGLA indoctrination
syllabus was completed( 57 cadet orientation flights were
provided to 25 cadets within Group I( 32 new senior members and 2 new
cadets were recruited( 285 pictures showing the tornado
damage within the county were provided to the EMA
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CITIZENS SERVING COMMUNITIES
Awards – Keys to Include
( Impact – what lasting changes has his/her action provided, and to whom. Such as:( The ambiguity of services
provided to GEMA was eliminated( Three cadet squadrons were
formed, now serving over 150 cadets
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CITIZENS SERVING COMMUNITIES
Awards – Presentation
( By an appropriate official( Setting( Family ( Public Affairs( This is the only paycheck our
members receive
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CITIZENS SERVING COMMUNITIES
Frequently Observed Errors
FOE’s
(Promotions and Awards)
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CITIZENS SERVING COMMUNITIES
Frequently Observed Errors
Speeling
Gramer
Punctuation!#@$%*&
Run-on-and-on-and-on-and-on sentences
( Missing one or more of the three key elements is not honoring the efforts and accomplishments of the honoree
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CITIZENS SERVING COMMUNITIES
Frequently Observed Errors
( Not reading the regulation and understanding the criteria and limitations of the awards!
( Results in (wonderful) write ups that have nothing to do with the award requirements
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CITIZENS SERVING COMMUNITIES
References
( CAPR 35-5, dated 27 Dec 2012 ( CAPR 39-3, dated 28 Dec 2012
CAPR 52-16 CAPR 60-3 CAPR 60-6 CAPR 62-1 CAPR 100-1
CAPR 174-1 CAPR 190-1 CAPR 210-1 CAPR 280-2
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CITIZENS SERVING COMMUNITIES
Please complete the 2013 conference survey online for a chance
to win a FREE registration to the2014 conference in Las Vegas
http://www.surveymonkey.com/s/13CAPConf
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CITIZENS SERVING COMMUNITIES
Thank you for all your work!
QUESTIONS?