citizens’ equal opportunity commission€¦ · wednesday, december 2, 2009 -6 p.m. – 8 p.m....

CITIZEN’S EQUAL OPPORTUNITY COMMISSION Minutes from December 2, 2009

THE CITY OF SAN DIEGO

CITIZENS’ EQUAL OPPORTUNITY COMMISSION REGULAR BUSINESS MEETING

*CD of Recorded Minutes available upon request

MINUTES

Wednesday, December 2, 2009 - 6 P.M. – 8 P.M. City Administration Building

Council Committee Room th202 C Street – 12 Floor

San Diego, CA 92101

Commissioners Present:

Shirley Weber, Ph.D. (Interim Chair) Sarah Young Eileen Chaske Alden Salcedo Maurice Wilson Stampp Corbin

Excused/absent Commissioners: Rebecca Llewellyn, Debbie Day, Dan Salas, and Brad Barnum

MAYOR’S STAFF: GUEST’S:

Debra Fischle-Faulk, Director Administration Pam Ison, Council District 3 Hildred Pepper, Director, Purchasing & Contracting Terrell Breaux, EOC Supervisor; Laura Davis, EOC, WPO

I. CALL TO ORDER: The meeting was called to order at 6:02 p.m. by Chairperson Dr. Shirley Weber.

II. APPROVAL OF MINUTES AND AGENDA: Minutes of November 4, 2009 and Today’s Agenda were unanimously approved.

III. PUBLIC COMMENT: NONE 1


IV. ACTION ITEMS: Small Local Business Enterprise Program has gone to Council and been approved.

V. DISCUSSION ITEMS: NONE

VI. STAFF REPORT:

Purchasing& Contracting Overview / Goods and Services Statistics Presented by Hildred Pepper / Handouts provided

Commissions Concerns:

o Discretion of the Purchasing & Contracting Agent o Sharing of information o Verbal quotes being accepted o Diversity within Purchasing & Contracting o Outreach to minority businesses o Confidence in doing business with the City o Meeting with other Businesses and requesting/sharing vendor data o Broaden small business information outside of construction services

Director’s Program Update for CEOC: Presented by Debra Fischle-Faulk/Handouts provided

o Small Local Business Enterprise Program Proposal o Contract Compliance Software Package o Internal Audit o Certification o Labor Compliance o Upcoming Caltrans Project – Mandatory Pre-bid 12/04 o SBA Agreement o New Website

EOC Monthly Report: Presented by Terrell Breaux, EOC Supervisor/ Handouts provided

o Awarded Construction Contracts o Notice to Proceed Letters o SCOPe contracts o Issued Waivers o Compliance Violations

2


Statistical Report sent from the Civil Service Commission / Handouts provided

o Request for future meeting to discuss report with a Personnel Department person as well as the Civil Service Commission

o Question of Annual Report needing to be presented to Council

VII. SUBCOMMITTEE REPORT: NONE

VII. COMMISSIONERS ANNOUNCEMENTS:

Commissioner Young: Announced that if you wanted to send out information to the public the Towne Council Meetings are a good choice via your Council District.

Commissioner Corbin: Requested to get Councilmember DeMaio’s Document sent out to all.

Commissioner Weber: Announced that Commissioner Rebecca Llewellyn is resigning due to family responsibilities.

IX. INTERIM CHAIR’S REPORT: NONE

X. ADJOURMENT: 7:37P.M Vote: Passed Unanimously (6-0)

***Materials Provided I. Minutes of November 4, 2009 II. Purchasing& Contracting Overview III. Goods and Services Statistics IV. Director’s Program Update Report V. EOC Monthly Report VI. Statistical Report for EEO 2007 & 2008

3

Citizens Equal Opportunity Commission

Purcbasing and Contracting Overview

Mission Stlitemt.D.I

To provide §u~rior services and Slipport 10 City departmelll~ and C\lstomers for the centralized acq\li~ition of M'rvice-s and suppliel.

Vision Statement

Establish ourselws as J "one stop" deplrtment for aU oftbe City's pllrchuing and contracting needs.


4

PURCHASING AND CO:\TR.-\CTlNG

OVERVIIW

The """"' ''in8 _ (;onL,,"iTI~ IPkC) Dep<rLm''''L i", ... "o_iti,-, X>l"j1>tioo:l, oo])(h"", nmk" rc""",,,', , •• 1_, ",lo "",I P«P'''~_ . ,,1 .umi"i~.." "".n,,,,,"_ .,'"CO City', conm Ii,,,' ""l "i~"'m 'OJ""" r,,, ",."m"l~i ,~, ",,,,-j ,~~_ """,=,,,,,,1 """""", "",,,,"It,,,,, """ """"'"' '''''", PU ,-"",1>", pmoo.,."" r=~,,,=,'delivor,' ;",,,,,,_ ".ult'n~ in <k ' oo( ",I., to tl'" eil)'_ {~, "'''.Jt'ol~.o Cx:,', tl.o dqoort,,"''' i"""" Roq'."" fu- B'" (R"-~)_ R"{u,,' fuPl""",.I, (RfP~ Roque," fc< fr,lonrllti:<t (RFl~ Rcq<IC'" for QuJilrlt;;"" (RI'Q) 1m ne~h". Sole So",,, Ai'"mon" _ Purch1.>inr; &- COOO'>ctin.l.Joo O"m'" cit} .... id< ~roi'1mI ",<iL" ,110< Ptoe'l!l"'-tnent C1o'd Pro: ,_ tt>.! rootdirt"" citl""id, \'''''''-;'' Lov" _~:re""en"_

P"",h"'i"g & C""'tilctin~ '1=,t" (;",L .. I &"'"" wloi" ;, '" In_,1 ~, .-'w """",~t>l, "" th, J><O<""cm '" L "'''' II'' ..-..l di ~ribI<Li"" of moL,,; oJ. ond "'pp Ii", "",dod fu- tl-<; J.il)' "1"='00"' ofeit)- OCportment< /hom two (1) "''''""","' <9'"<;.,..,; tl-<; 'IO"SC, i .. em>1 diotribut;"".w pu/,Ik ,>I, ol,"'1'''' 'r.;! "0"',,* Cil)' I"opo;<t)", tho 00"_' ",mini""""., ,,'" ."""""', l"'ym1c Ie< I'I\! " em", ",,,,,mil in tho Cilp">Jc Opctt f\xdla:!c 0r0:Icr PrOl'IMl.; M~ n,,, ("i I ,- co II""; "", ",JiiJJ.j, mot.n".; """ (\oti...:;' of C,y "erollire , 00 USPS ""j] in ,I>< Ury', M,d C.nt« Op."tiou,

GO .. ! S .. CID OB.WCTTYfS,

P & C . _I. "'" cO';"""'-" inclod"

Pro"iIIin~ ol"torner = i<e that .. l"'1Ii[;,'e, OOl11!"'~' inl ~.tive, fi<:<ib Ie ""_,,,', """ ","""n~bl,

[ stoblishin.il ",d odmioi"orin.Il ,,,,tr,c1< .,-"j st"" operation, ill1ciontl y and ,n",ti "'I)'

• Proc_mn~ comnoditic>, scr-'''e> ""~ non_,rchirccttlI,1 """ crl,Ii:tccri"i ,on,"ltmu. j_,ltin~ in 0." "Iu<

• E","rin~ tl1.11 Citr"'l>iru;", i, ccoloc>:d . , • fUr m;l Op<TI ""1rorull<llt in filll cou~iaocc ",itll the 1Iw, >n<l ",~latiOll> ,00 b<st ~rxtk", .",id~ ",",it P!aCtio", ~id~.n "'n~ot> "1.aT OPPOrrnnil)' m;l tmornc""- minority, Joe.l ""d ,mall ,m""", o\l1r<.ch J"OW"""" PM", "",i"A "' '"'.;,"''''~ ~"~,,,,-e.w""t 11",,,;1, prof,":",," """,1,,,-,,,,, ,,""'""

'"''' ' '''''' '" ,I "0'''''''''_ Ac",ptin~ 1h< .01 ... ",bao,~. '-.i.n," I"M' cl!.tll"L~ "'ith oo'''1'<''tod ,hao~, ac",,",~

poolti-" and """."nI[ 01""'","

"'-"""""'g ~_!_ic """"me ;,;,;,,;,.", ,nd I""Ch,,,,\! "",""",

S L~ ,in. to Ioc "'"'0O"'i",,1 ... model I"""""'m~" m!<~'; ,.00", "" ~"",in8 tcch", 1c~)' ,,-.;J otlOOo .nd "'"<gri')';" d.)'_~~ ""l"'",;loili~",_

""""""-';"II _"" C",,"""";"I - _. Ii,''''!'' i, -1J<",,"Wr 1, 11JW


5

CITYWIDE OPEi'j PURCHASE ORDER PROGRAM

The Cit)wide PO Progrorn inellideo O<lminiotnt;"" ...d ""cOUll!> lI>ywlc of 198 YOllJor =unt, provi4in;:' ,anot)' of suppU .. ..-.l , .,."ice, 10 City Mp._, Thero art &pproxinUltd.,. 120,1~ " i",li,;,,,.II''''o",,,, por y" r, L", y .. ",,', "",<11>"" 011 Q" ... id, PO', "'Of<

appro"",",,,I), ,21,. miloo~, Tk "olulI1c ofind;';duol tf,yo>= ~.d tm- P' }"""" tl1ro~ ,I,. C;t)'w;.;le PO', i, >wwxirrnoldy «l'>' of.u i",oi,,~ pudlo}' the Ci'Y of Son lJi. ", "",,",lIy. Tho ,dmini<trr<ioon o[,he "",""ill" incl~do< tho r:v .... ' 0/' .'eM", in"",o" for """~,,,t prirn.~ ;mj 1DOl~1o<ini: the _ .aI 1lernu m;l c_ido"" of olGb 1CC<l'"~

'WAil. (:ENIER OPERATlWS

T", M .. I C""I ... pm"~ .. """ intoroth" . m,il ,MViOO IIld outbot1llll lJSP~ _1 ><l"'i« for <In City dep.rtm""",, n.O '."rom" Moil A"iyil), ]:<U'idc. tho dUly pick_up ( incl~ US mail ., "" P' "'''''''" i" LI .. 'd. ;] c .. "",) ... 1 d"li, "")' "t" in' "",/'t1eo m.i, I 10, 'PPT,,,im"'ei ~ :lOO de.i_ ell mail " ... k",,_ Thi. illdu,j". 37 moil .. "iooI (City Admin;"''',," B~ildin~ .nd C;"io Crni:r PIa. I1oildinl ) II ... rc .. <i," ><r>icc ",'ic<; 1'<" bUJincn day_ The!<.,. 'l'P""'imal<ly 1 ",ill",,, "",,," "r inl"",tf"", .. "il<1<1;",,,,,I),<, "",,,,I )~,.._ T1K' USPS M. il A<ti.iQ' PC""'"'''' opproxUna"ly 2,J will"" pi«'" of aut~injj: City ", , ;1 p« fi",.1 -p.', By 'l".lif);l1~ uri. m.il for m.ximum CSPS dilCOOIlIi utjfui~ bu "oo., pre"'I~ :0:\;\)" . '""""~'''_, ~n~ ",..J ,];gitol melrri0t"c'''''.'Sie., theMail Con!"" ,.v,," Cit. dqJ. rtmcnts . pproximotoiy $3JO,OOO

per Y"" in "",oJ "'1''''''''''

OTHICR PURCIIASING & CONTRACTING RESPONSIBILITIES

• Pn"", H<<>"inS' • PuIllie ReclO«d.l AcL R'~u"L • Proj<ct ~ .. ", AcaoJ.<my

C.m~,,,,,,ion M ""'B""""j AC""""l~' • T,,;,,,nl On Requo" • (OllStnlcr;aH Industt,'- M'<ti"~

"Pu"-'Ik",''W ",J C ""''''<li.~ _ A. ,~!"."p.'k -. Df,ccmb.r ), )009


6

CO.\'fHACI AW.\lW I'It()CI£SSFS

i-.- ",'" '"" ,',d , ""',c" ""'-' "'-'1 ,.,,,.,,,,.;- X"9

(.(>V/¥:ill<J,. (>~L~;;l;;~ '!',,~." l~:

:, .• ·'e, '~" ." '.r"., 'H<p .• .-" 0: ""tI,.,;, " ,. j "" ,",.-: '-"'';'''- ''''J 'c- , ""."'".'" v

·b";"'-,,,,,;·.· ,:,.,,,',,,.« .,


7

',"' ".,',;" "", "" ",.",', "" ( ,~,"' i"".~ ,," ''l''' the '; ~ <C_' ""1". """ '" -"",",,, f" ",,' ".,' ',,,··,,,,i~ C,,·, C· ,,,,j~' ".j "'~ ", ,." ]J"",,

_~,,: ,., "f." ""'-""'''-''''''''-''''''''''''.;",1',; ","', ,,,,,-,,,.,,',.;,;,,, ~';.-_" " , " , """ ,,," ',';' ,'H·" "" '" '.)P' ,d _,_"" ,_~.'I,j" " , .... ,,",,-:. ,,," u,.,tO

-"""""

''''''''' •• ,';''" ".: (:.", ,'0,' ," ,)',~ .. ,"

.;;-,'",~"",- ".,'


8

CONSTRUCTION CorqRACTI1"G

"""""';" " ,. C"""""irt: ;, "'1"""''< . t;" th """''' ,..,,-;e,., ott"" """"",,, <h"~"",L ~ 1ho Noli<:, '" 1'Tooc<" with '"""" _ ... ,on! ..,[i,. j:", '" ""1" '"

• A _ C_M Spoci>h .. ,ooffi" ,..,~,, 1 ''', .... """"," oft'" 'I"",",",,,,,.n<! ''''_~" .., = >re • hu tho ".",...,.ek"""" '" n>ett '"~ t<q,,:,...""', off.>! C;1)' O.~ ... , M_!'" 0'""'. ",I/j, '''''.'''"''' c..do ".[ ;'.c S""",'5c'Oti"" r", 1',,,:;-' W ttl.> ID.I tit h\;_l "",1 City 8'JWI."",1.

£nt, .. ,u .. _" ""'''''~i I", ""~ 1ft))<'<Oe!'" ~=ro ,,-, ,XI """";" .• do., 000. "'" ~"""'" the ,"""';, 'PI''''''''' """"'" "'""'" ",,,,'rtl_ '" ])a', T"",,,,Op< anoJ O1bon_",> p,;];"""""" Uplood "",."fie"" . ..-, -.l ploD, to 1-&<100" ., ""j"'~ "'" ,,,', "" ."",'" do; dO M ,,," , .. d ~"'-R.~ to q"''' _ _ t"" ,oo"""".., """''''';1)' ",0"",;"2' ,""",,,;., Im,,-;, Camct _,;0 ""'On-,

BId 0P'g'''.

n.",J. ,. ,,,. ;;,' l; ",< "", ... "' ,',~, 1 O;>m ;m ...J """' . ".,. '''' ."" .... 10" Oi,,,",,, Veri.,' 00","",,,,, j~= V 0" '}. 0""'""",,,,, l""'l"'1 It",t"", Tobcloto;;o. """ "",,[ "" ~ob '* nod ... ,,,ill" J;.c+ ...... , ~ onfocmo.h"" to hC>C>'

"""'f)' 1"'*'" '""''"S'' of "I"''''''' '"~. ,,,-

• ~"':<tt=of_,~, _~' "~,,.t ,,1"1:>I< .. ~ ""poo,bi<; '_'Ofl"<_tt" ~"m<n<. P.o"i<~ ..-.J , ... ir, '"''''''''. Ooo.lo .. ~ ~'-' 01", ",,", ,,.l. ICquUW 10< b; .... vJ of C(,,""'~

• 0\<..;, ,,'~., ,"",,_ .-,"", P",;..c, __ "'" • 9«';" rip. t.", /rum tho M.",.", J~, ""I tho Ot"" "n .. Cil, ALLm><, • ,,,,,,t,' pm; ret ,... ... -!"" to '" "",,,,om",,,,,,,," ""_~

"'we Not'" To l'T<x,,~

,,_~' "1j'JO<t """'It ...:I ~ !<iIto. oo. troo:or, • "",ii, ""',''''''' "be..,",,,,,, of <4b" "---.lor 'b< pub:" ''''''"''"''' coc • .00 "'''u,.,;,''' th<~

_"""'t;. ~'ritin. oft)" _nn"" • """ '"', In"'''''inJ; "''''''_.0: of llI< il:c"t 0( tho 'oo""",,>: .. ~ Lho doll>< " 1",, "Ltlo , __ --.0"

V"'i~' ~>< " .. 00 10< _U"t<oo "~.,, Ll~ "'"""'m<n~ "Lbo p~;-, C"""'" c..;", • J[ ,""",[",,,,,, .. ""'"~ ..-.- "'" """""to> """,n_',." htlrin. to -= ... ;f

""""""'" """" '" .,--." "l

'/'wc"",'" ond ("'UJWIJJ1~ .! S,."vp,t. Doi..._Iw, ], !~09


9

c c >

" > > , i > > j ,

<

• > c • • • • • . :.: > • . , • c . "

!: '; •


10

, , •

, " ,

" , , ,

• • ,

• " i

, " ,


11

· • •

, • , • < . ,. ~

[ j' "

!ai p , Ii ,


12

PIIftbi.u., and C .. t .... II"ll Small,Loeal ud t:mer""~BnI"''' ne. .... p_ ud O.tr.t<~

hliri.ti ... D ... mbor, .009

" ; i. ,I

,

• 1 1'",,_ ~.,,~ 00).<1 ""~!;. ""' ..... no!""'" hoo.t ..,...", .. "~>U«CMn;'

'"""""'I _ulll, mol .... -!Kt~ M>Iil>< .. """'"" ......

! '",,-;";poL. i, .d,,,,,,,kclal' "",,,>ch ol'" .. _i\;'" l"""".It.o.l "" CiL~'(·"""Iy'R'i»' .. ""'" _ 111,l000i. w! - sl"J ho,i_ ouJ "WOO' orpi",; , ...

9_ o" .... " .... ..t a... «<_" ............ 011 """"",,, "''''' .. ...a..Iioi\ oII 1ft-<a6"'_ .... _ U ...... ....m. ....... '" ........ rdllloo.,tripboo1dla&-


13

~" ... ""'" I , "",,-l. l.oool,oO rm..~ n...: .... ~oo, """ 0._ loiti.rti'"

...... k 1 (SoosI" II

"'" Ilow •• Oo _ ... ,,~ tOo eil, .'s... : ......

l1000-'. w-._ n..

Wtd I (\.t" .. ~)

"'" In uou-;;c Rrquir-."""..-..I B..,m.".l..,."...

• C"""'y "f~ .. D;"-. • 1:"",,,0.1091., · s-n_ ....... · ,,-

1-1:00 p.m.

.',-

o_,ill ~,"',


14

CITY OI'!.L'I IIln.o r ..... O\>p>rt..qe···_iIf .-. "'*"'" r(du: "'{:-~"'" ~,-"I (~{:.."""" .. ,.

I), .. .., l,:\WJ

S,oI "".1 ~ .. io ... EIlIttIja, rrn . .... Pro!)!!,,1 .~"" C_""", """rd ii,,, 10 r """"il COl"'''''' Ill.'. .. "",.,..tIdotiotlo .. ;,~ I ,,~d _ .j '" ., ~ """'_Plio rei"ll" r ..... I..,\l _ ·f.k{P P>rqooIi _fin .... -lew 1'IIt! , ... :-;) ... EOC1" ...." ~ iI. "',k" of ftJ:'"""< 10-.. "",ifoe~ ... .w-r.> if _ 'J'II'I"><d "'" t"",,~ .", . ..tiot .. ""'''"''~''''' ,-,!",,-Cil.t __

·_ ..... _L ..... .....t ~ ",n..-_W1 .. >'I! _b F-"''i \1omq ~ .... p.lnc. "",....,...",.rl

·1 ""p.<ka', ","';;,or <:C<1CI .. ~"" a~;t "" , ((1', .. ' '''lu'''«l '!'.D.nn;c Cuol,,. ... kid M I,<1'J ~ ,nk',... ,,, .. pIoI...., IloW


15

!JAn

rn

FIlO"

''''''~rT

HNU 10 ClTllOO 'iIlU" m "o.nUNfTY COMMISSq

') '''''n~,"",,,," ,"" "",,, ~' ... ,~,"' ... , ~~ '0' """'" of""n .. oo >eo 'p",,,,Jo,J,,,,,

'} 1 C""",I"", "''''' ;"., . ...J N",-~ '" rn.c....J I"""" _ "" CK)' Ii>.,dcd.. I, Sori_ l"'~"ti,," oIO",""o!"1'loy _ ,~"" (""- C,~;fj .. l) b '"Ot'

,","" 'Ic<", (.""'"-1 rlOOlO 3clI."k< ",,.;I),, S.'WlK

&. "" ""'" 2_ T",,,,,,, ''''' ('WM,] , ,,.,,, '"' ... 'r .... c'o,." .\01, 919 r"~l

"','" Sub" "',,"

_,_ n,,,n T,,.,,, (hi""" loc rJo,o< ,,,,ifi,,,ft Jtid. ..... .<"",. B. c1,up G<n<,,, ...

.-'" ""i"C "",","1 ~ub" """"

._ ,,,will J .. I~'" c""t;,~) I!.c!UL'<!'witlt "" SDG&E mock 41. DIe..-k

H .. ~ Bled iB rro;od, $57_'44 sot.., Ii"""

') "",,'"'" of scor. """',,"'" <I""']"", .00 """"oo of " ,,' "..,,,.,,. Ropo<Io ,-oed ... ", lo I", 3" d.l"

No :<COFo """''''''' ,,",,,,,- F "," (') ., • • 1 '"'". ,",~, """ ... ","',~.J

.... "''''"<><i«l of ~')'IIl"-''' """""'[00. ;) .'"'" r ,"""V<ioo. 0' "',. w..: ~"'> ;""..,] " """oin" filoo by~"". '"

mci~>i",I, Jo;.~ 1>0""" .. ~,.h 'I'M (;;"of',,, D;"go \"'"

~) .~ "i,r, .... .,,-.. " ""-',,.,. ,>( "., "-"',,"~ ,'00,,",' loonoJ to,- .... If Jorin, HX'\ ""m" ".,.,;xri>.O .c";v'''''_

Tho ",'0 Ie) ,.""'" ,;01";.",, tim C'd ~-= ''''''''t."" .nd ,·.~'",b,. 'L' b<", ",><Ie_ One "","", ... ",.,:,.,," In! ol<fun Ot b",k p" a d 0;. :"",rl) " '1' ~',", =rekd ""'" ~"." '" "n, .... ""uIt on", nto HKL J be """''' «n"",y"" =ri ,~d ,-I] ;. bock po<)' _1 hi. """" W"," """,''''' frC<rl ~J' ,]jlO S31, n,


16

citizens’ equal opportunity commission€¦ · wednesday, december 2, 2009 -6 p.m. – 8 p.m....

Documents