citv council staff report - granicus

Citv Council Staff Report

DATE: July 15, 2015 UNFINISHED BUSINESS

SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND AUTHORIZATION TO BID THE TAHQUITZ CREEK TRIANGLE GATEWAY, CITY PROJECT NO. 14-16

FROM: David H. Ready, City Manager

BY: Public Works & Engineering Department

SUMMARY:

The Public Works & Engineering Department received funding in the amount of $300,000 from Measure J Program Fund for a capital project to construct a multi-use trailhead located at the southeast corner of S. Palm Canyon Drive and Sunny Dunes Road, which has been identified as the Tahquitz Creek Triangle Gateway, City Project No. 14-16, (the "Project"). Approval of plans, specifications and estimate will allow staff to proceed with bidding of this capital project, with an estimate cost of $375,000.

RECOMMENDATION:

Approve the plans, specifications and estimate and authorize staff to advertise and solicit bids for the Tahquitz Creek Triangle Gateway, City Project No. 14-16.

STAFF ANALYSIS:

On November 6, 2013, the City Council approved Agreement No. 6445 with MSA Consulting, Inc. for "On-Call Civil Engineering Design Services".

In July 2014, the City Council Subcommittee (Foat/Lewin) directed staff to initiate the development of a preliminary conceptual plan for the Project, using an on-call engineering firm. Staff received a proposal from MSA Consulting, Inc., in the amount of $23,500 to develop the preliminary conceptual plan. Under the City Manager's signature authorization, MSA Consulting's proposal was approved and development of the conceptual plan was initiated.

On December 17, 2014, the City Council approved an increase of $9,000 to MSA Consulting's proposal for a hydrology study to support a request to Riverside County Flood Control (RCFC) to approve the concept of converting the surface drainage across

ITEM NO. -~~(?IL.-_

City Council Staff Report July 15, 2015 -- Approval of CP14-16, Tahquitz Creek Triangle Gateway

the property to an underground storm drain system. Staff received a letter of support from RCFC on December 30, 2014, included as Attachment 1.

On February 2, 2015, staff met with the City Council Subcommittee to review the conceptual plan, and was directed to proceed with final design.

On March 4, 2015, the City Council approved a proposal with MSA Consulting to deliver final design plans and construction estimate for the Project, at a cost of $36,000. The construction of this Project will convert the existing open surface flow to an underground storm drain system to improve the Riverside County Flood Control (RCFC) owned triangle parcel as a trail head; extend the multi-use path along North Riverside Drive and add new landscaping. CVLink improvements such as: charging station, shade structures, associated hardscape, lighting, electrical design, benches and other amenities are being deferred to CVAG to install as part of the CVLink Project. A location maps is provided below.

A vicinity map illustrating a 500-ft radius from the Project is included in Attachment 2.

During the final design plan, staff has maintained coordination with RCFC and initiated the process to obtain a formal encroachment permit to improve the existing drainage at the site for the proposed trail head facility use. The cooperative agreement will identify shared operation and maintenance arrangements between RCFC and the City for the anticipated uses at the trail head.

02


A Minor Architectural Application (MAA) was submitted to the Architectural Advisory Committee (AAC) to review the new landscaping and extension of the multi-purpose trail (Case No. 3.3877). As described in the staff report to the AAC, the Project includes installation of a Class 1 multi-use trail as an extension of the existing Tahquitz Creek trail located along North Riverside Drive. Currently the trail terminates at Calle Palo Fierro with the new pathway extending west and north along North Riverside Drive to end at the intersection of South Palm Canyon Drive and East Sunny Dunes Road. The Project will convert a neglected parcel and improve it with pedestrian connections and new landscaping.

The Project area located south of Riverside Drive between the street curb and the Tahquitz Creek Wash is currently landscaped with 23 Desert Willow trees, Oleander and other underbrush. The triangle parcel adjacent to South Palm Canyon Drive contains several mature palm trees, an asphalt drainage ditch, and sand. The Project will remove the ditch, realign sidewalks, and includes modification of the existing traffic signal, and construction of new curb and gutters.

The new Class 1 trail will be 14 feet wide with a 3 foot shoulder on each side consisting of colored concrete to match existing. The construction of the trail will require the removal of existing vegetation including mature Desert Willow trees. These trees will be replaced with new plantings including 17 Desert Willow; 32 California Fan Palms; and 175 shrubs consisting of Desert Marigold, Creosote Bush, and Range Ratany.

Tahguitz Creek Trail Master Plan

The area of Tahquitz Creek that runs between North and South Riverside Drives from the Aqua Caliente Visitor's Center to the west and Mesquite Golf Course to the east has long been used as an informal trail and recreational space. A group of residents formed the Tahquitz Creek Yacht Club and approached the City Council to request funding to design a trail system and parkway along the Wash. The Yacht Club raised funds to assist the City in hiring a consultant to prepare a Master Plan for the area. The Alta Planning and Design firm conducted workshops and trail walks with the community and staff to develop the Tahquitz Creek Trail Master Plan. The Master Plan, which was adopted by the City Council on March 17, 2010, included a series of recommendations for paved and unpaved trails along both sides of the wash, the use of indigenous plants, and a series of interpretive signs, and site furnishings.

The Project is consistent with the Master Plan by eliminating a m1ssmg link in the pathway system built to Class 1 standards, and planting of indigenous plants. Other Master Plan identified items such as signage and trail head markers will be added as part of the future development of the CV Link.

The CV Link which begins in Palm Springs will connect Coachella Valley cities using a unique, first of its kind, multiuse alternative transportation corridor that does not include automobiles. Residents and visitors will have the option to travel safely by foot, bicycle,

03


low speed electric vehicles, or disability mobile devices. The lead agency, Coachella Valley Association of Governments (CVAG), has been evaluating right-of-way locations, developing conceptual design standards and preparing environmental documents in compliance with federal and State regulations. The Project is intended to complement the CV Link, and provide an important trailhead within the Master Plan area.

Architectural Approval

On June 22, 2015, the AAC recommended approval of the Project, and the Director of Planning Services issued the MMA approval for the Project. The construction drawings prepared by MSA Consulting, Inc., have been completed, and are ready to formally solicit construction bids for the Project; a copy of the proposed multi-use path and landscape plan is included in Attachment 3.

With the City Council's approval, staff will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. A copy of the construction drawings and contract specifications for the Project are on file with the Public Works & Engineer Department. The specifications identify the following tentative schedule for the bid process:

Notice Inviting Bids to be posted: Deadline for receipt of bids: Contract awarded by City Council:

ENVIRONMENTAL IMPACT:

July 16,2015 3:00PM, August 20, 2015

September 16, 2015

Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; therefore, the Tahquitz Creek Triangle Gateway is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and will be filed with the Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment 4.

FISCAL IMPACT:

A total of $300,000 is budgeted for the project through Measure J Fund (Fund 260) for the Project. The final construction estimate for the Project is $375,000 as shown in Attachment 5. ·

04


The Project budget and incurred expenditures are identified in Table 1 below. As shown in Table 1, an additional appropriation of approximately $175,000 will be required to fully fund the estimated cost of the Project.

Table 1

Table of Project Costs Amount

FY13/14 Measure J Fund $300,000 Design Services ($77,250) Project Administration (through 6/26/15) ($2,544) Project Administration (Estimate) ($5,000) Construction Inspection (Estimated) ($15,000) Construction Cost (Estimated) ($375,000) Budget Deficit ($174,794)

Staff recommends that the City Council authorize bidding of the Project to obtain final costs, allowing staff to identify funding alternatives for City Council consideration at the time a contract is scheduled for award.

SUBMITTED:

Prepared by:

~w..~ Marcus L. Fuller, MPA, P.E., P.L.S. Assistant City Manager/City Engineer

Attachments:

1. Vicinity Map 2. RCFC Encroachment Permit

Approved by:

<:::::: ... ;;;?; ~~ David H. ~W,i) City Manager

3. Multi-Use Path and Landscaping Plans 4. Notice of Exemption 5. Construction Estimate

05

Attachment 1

06

Department of Public Works and Engineering Vicinity Map

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CITY OF PALM SPRINGS

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Attachment 2

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WARREN D. WILLIAMS GenL"ral !\1an~lgl'r~l 'hic-f r nginL'~..'!

!995 MARKET STREET RI\'ERSI!lE. CA 915111

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RIVERSIDE COUNTY FLOOD CONTROL Ai\D WATER CONSERVATION DISTRICT

Mr. Marcus L. Fuller City Engineer City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, C A 92262

Dear Mr. Fuller:

December 30, 2014

Re: Tahquitz Creek Trail Triangle Gateway Project

On behalf of the District, I am writing to express our support for the City of Palm Springs' Tahquitz Creek Trail Triangle Gateway Project which will establish a trail head on the District's parcel located on South Palm Canyon Drive and Sunny Dunes Road adjacent to Tahquitz Creek. The City's consultant has developed alternatives for consideration that include re-routing the storm flows currently tributary to this area into an underground system which would allow for the development of the trail head_ The preliminary analysis also recommends that the City address stormwater treatment options for eliminating polluted runoff into Tahquitz Creek with the installation of Best Management Practices to treat the hydrocarbon pollutants load associated with the three (3) acre watershed tributary to this site. The City is proposing to implement this project and is applying for State Department of Water Resources Urban Streams Restoration Program funds. The District supports the application and implementation of the project.

Many years ago the County Board of Supervisors recognized the trail potential associated with many District properties. The Board mandated that when and where feasible, practical and safe, the District enter into cooperative agreements (which explicitly assigns the cost and liability associated with all recreational activities to the partnering agency) that wi II result in the dual use of District properties.

Based on our past successes and the continuing need for recreation trails throughout the County, the District is committed to continue to seek these opportunities. Please accept this letter as my support for the project. Once the project is ready to move forward, please contact the District so we can begin the final approval process, which will involve the review and approval of the plans, the District's CEQA action (based on the City's CEQA document) and the development and execution of the cooperative agreement. Should you have any questions, please feel free to contact Zully Smith, Chief of Operations and Maintenance Division at 951.955.1280 or email [email protected] .

ec: Jason Uhley Zully Smith lmad Guirguis

ZS:rlp

.,fv General Manager-Chief Engineer

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--····-····------------

Notice of Exemption Form D

To: D Office of Planning and Research PO Box 3044, 1400 Tenth Street, Room 212 Sacramento, CA 95812-3044

County Clerk County of Riverside

P.O. Box 751

Riverside, CA 92502-0751

From: (Public Agency) City of Palm springs

3200 E. Tahquitz Canyon Way

Palm Springs, CA 92262

(Address)

Project Title: Tahquitz Creek 11 Triangle Parcel n Trail Head

Project Location • Specific:

Palm Springs, section 23, T4S, R4E, APN SOS-161-002, south-east corner of South Palm Canyon Drive and Sunny Dunes Road, north of Tahquitz Creek Channel.

Project Location- City: Palm Springs

Description of Project:

Project Location- County: _R_l_· v_e_r_s_i_d_:e _____ _

The project consists of replacement of an existing under-sidewalk drain, removal of existing asphalt concrete drainage swale, installation of gu reinforced concrete pipe storm drain, and connection to the existing outlet structure at Tahquitz Creek Channe:.

Name of Public Agency Approving Project: -=C-=i-=t,_y_o::..::_f _P:ca::cl:cm::_:S:,Pc.:r:ci::.:n"'g'-'s:_ ______________ _

Name of Person or Agency Carrying Out Project: _c_1_' t_:yc_o_f_P_a_l_m_s=.p_r_i_n;::g_s ____________ _

Exempt Status: (check one)

D Ministerial (Sec. 21080(b)(l); 15268);

D Declared Emergency (Sec. 21080(b)(3); 15269(a));

D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));

llf Categorical Exemption. State type and section number: 15301{c) & (e) Existing Facilities

D Statutory Exemptions. State code number:----------------------------

Reasons why project Is exempt:

The project will convert the existing open surface flow to an underground system to improve the RCFC owned 1'triangle parcel" as a Trail Head for the future Coachella Valley Link Bike Path to be constructed by CVAG.

Lead Agency Contact Person: Sa vat Khamphou, P _ E _ Area Codeffelephone/Extension: (760) 323-8253 X 8744

Ill Signed by Lead Agency

0 Signed by Applicant

Governor's Office of Planning and Research

DNo

Date: Title: Asst .Dir. Public Works

Date received for filing at OPR: __________ _

January 2004

27

16

Attachment 5

17

ENGINEER'S OPINION OF PROBABLE COSTS

Prepared for:

CITY OF PALM SPRINGS

Project Location:

TAHQUITZ CREEK TRIANGLE PARCEL IMPROVEMENTS

July 7, 2015

MSA JOB #2182

Prepared by MSA Consulting Inc.

<IIFJ MSA CO:\Sl LTI!'oiG, INC. I'LA:-.'NINC. •C"IVIL loNGI~IoLRI~G • LANU SL;RVEYJNG

34200 eoe: HOPE ORNE. RANCHO MIRAGE. CA 92270 7&1.320.9B11• FAX 760 323 7893 WliWMSAC.O....u.tiNdiO«: com

Page 1 of3

18

ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST

Demolition 1 MOBILIZATION LS 1 $20,000.00 $20,000.00

2 REMOVE EXISTING A.C. PAVEMENT AND DITCH

SF 6,590 $2.00 $13,180.00 LINING

3 RELOCATE EXISTING TRAFFIC SIGNALS,

LS 1 $5,000.00 $5,000.00 ELECTRICAL PULLBOXES AND CONDUITS

4 REMOVE EXISTING CONCRETE CURB OR

LF 510 $3.00 $1 ,530.00 CURB/GUTIER REMOVE EXISTING CONCRETE SIDEWALK,

5 UNDER SIDEWALK DRAIN AND CONCRETE SF 1,710 $3.00 $5,130.00 U-CHANNEL

6 CLEAR & GRUB AREA; RELOCATE & CAP

LS 1 $3,000.00 $3,000.00 EXISTING IRRIGATION

7 REMOVE EXISTING TREE, SPRINKLER AND

EA 20 $400.00 $8,000.00 ROOTS

8 SAWCUT PAVEMENT/CONCRETE LF 409 $2.50 $1,022.50

SUBTOTAL $56 862.50

ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST

Parking Lot Improvements 1over native

l$7.5o 1 l$124,875 I 1 CONSTRUCT 6" P.C.C. PAVEMENT WITH 6x6x#16 WWM OVER 8" CLASS Ill AGGREGATE BASE SF 16,650 $1 1.99 JJo.

' 2

CONSTRUCT 3" AC PAVEMENT OVER 6" CRUSHED MISCELLANEOUS BASE SF 1,045 $1 .75 $1 ,828.75

3 CONSTRUCT TYPE A1 CURB PER C.P.S. DWG. NO. 200 LF 205 $13.00 $2,665.00

4 CONSTRUCT TYPE A3 CURB AND GUTIER PER C.P.S. DWG. NO. 200 LF 270 $15.00 $4,050.00

5 CONSTRUCT TYPE A4 CURB AND GUTIER PER C.P.S. DWG. NO. 200 LF 37 $17.00 $629.00 CONSTRUCT CURB INLET CATCH BASIN TYPE

6 "A" PER C.P.S. DWG. NO. 700 (W=4', H=5.5') AND CASE "C" GUTIER DEPRESSION PER RIV. CO. STD. DWG . NO. 311 EA 1 $4,000.00 $4,000.00

7 INSTALL 18" REINFORCED CONCRETE PIPE lfDLOAD = 1750) LF 160 $140.00 $22,400.00 CONSTRUCT SPECIAL CONNECTION OF NEW 18"

8 RCP TO EXISTING CATCH BASIN PER RCFC STD. DWG. NO. CB109 EA 1 $1 ,500.00 $1,500.00

9 CONSTRUCT CONCRETE U-CHANNEL PER DETAIL ON PLANS EA 1 $1 ,200.00 $1 ,200.00

10 CONSTRUCT 4" P.C.C. SIDEWALK PER C.P.S. DWG. NO. 210 SF 760 $6.00 $4,560.00

11 CONSTRUCT 4" P.C.C. CONCRETE PAD FOR HYDRANT, CLASS A (3250 PSI MIN.) SF 21 $6.00 $126.00 CONSTRUCT MODIFIED TYPE C CURB RAMP PER

12 CITY OF PALM SPRINGS STD. DWG. NO. 214 AND PLAN DETAIL EA 1 $2,000.00 $2,000.00 INSTALL IN-LINE TRUNCATED DOMES PER C.P.S.

13 DWG. NO. 212A, MODIFIED FOR RADIUS INSTALLATION (ADA SOLUTIONS RADIUS TRUNCATED DOME SYSTEM OR EQ.) SF 50 $30.00 $1,500.00 APPLY 4" PAINTED DASHED CENTERLINE

14 STRIPING, ORANGE COLOR, 3:1 GAP TO DASH RATIO LF 1,180 $1 .00 $1 ,180.00 INSTALL FLUSH MOUNT, NON-FLASHING SOLAR

15 LED ROAD MARKERS (SOLAR MARKERS MS-110 OREQ.) EA 38 $60.00 $2,280.00

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16 LANDSCAPING & IRRIGATION PER LANDSCAPE ARCHITECT'S PLANS AND COST ESTIMATE LS 1 $102,172.00 $102,172.00 SUBTOTAL ' TOTAL 10% CONTINGENCY ' TOTAL OF ALL IMPROVEMENTS ·~ .. ~ ........

Assumpttons. l$37s,ooo 1

The above opinion does not include raw land, legal fees, agency permits , professional engineering fees, construction phasing, bonds, financing/carrying costs, construction staking, soils testing, accounting or construction management.

MSA Consulting Inc. makes no representation concerning the estimated quantities and cost figures other than that all 2 such figures are estimates only and the Engineer shall not be responsible for any fluctuations in cost factors or the

actual quantities shown.

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citv council staff report - granicus

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