city council agenda item #2.a8963fd9d... · 2020. 4. 12. · 88 y v‐zoe's kitchen 5601...
TRANSCRIPT
COUNCIL MEETING DATE: APRIL 14, 2020
CITY COUNCIL AGENDA ITEM #2.a.i STAFF PREPARER/CONTACT INFORMATION: Sylvia Carrillo-Trevino, City Administrator [email protected] COUNCIL SPONSOR: Mayor Cardona [email protected] / Councilmember Medicus [email protected] SUBJECT: CURRENT RETAIL STATUS REPORT
DESCRIPTION: A list of all retailers within Sunset Valley and their current operational status. The list is updated every few days or as information becomes available.
SUPPORTING MATERIALS PROVIDED:
• RETAIL STATUS REPORT
# ALLOWABLE STATUS PER ORDER BUSINESS ADDRESS STATUS NOTES1 N AISD‐SUNSET VALLEY ELEMENTARY 3000 JONES ROAD CLOSED
2 N H‐BRODIE HOMESTEAD EVENT CENTER 5211 BRODIE LANE CLOSED
3 N H‐DSW 5207 BRODIE LANE SUITE 250 CLOSED
4 N H‐DSW NAIL SALON (INSIDE DSW) 5207 BRODIE LANE SUITE 250 CLOSED
5 N H‐GREAT NAILS 5207 BRODIE LANE SUITE 140 CLOSED
6 N H‐MEN'S WEARHOUSE AND TUX 5207 BRODIE LANE SUITE 135 CLOSED
7 N MF‐BIG FROG CUSTOM T‐SHIRTS 5400 BRODIE LANE SUITE 235 CLOSED Open for phone/internet orders
8 N MF‐COOKIE CUTTER HAIRCUTS FOR KIDS 5400 BRODIE LANE SUITE 1260 CLOSED
9 N MF‐DAVID'S BRIDAL 5400 BRODIE LANE SUITE 990 CLOSED Curbside/Virtual Consultations
10 N MF‐FUTURE NAILS 5400 BRODIE LANE SUITE 1270 CLOSED
11 N MF‐GREAT HAIR CUTS 5400 BRODIE LANE SUITE 730 CLOSED
12 N MF‐IDEAL IMAGE 5400 BRODIE LANE SUITE 280 CLOSED
13 N MF‐PIER ONE IMPORTS 4965 US HWY 290 WEST CLOSED
14 N MF‐PLATO'S CLOSET 5400 BRODIE LANE SUITE 240 CLOSED MODIFIED HOURS
15 N SL‐SALON BY MILK & HONEY 4715 S LAMAR SUITE 104 CLOSED
16 N V‐360 TAN 5601 BRODIE LANE SUITE 600 CLOSED
17 N V‐BRODIE NAILS 5601 BRODIE LANE SUITE 950 CLOSED
18 N V‐CARTER'S BABIES AND KIDS 5601 BRODIE LANE SUITE 670 CLOSED
19 N V‐FLOYDS BARBER SHOP 5601 BRODIE LANE SUITE 1350 CLOSED CLOSED UNTIL 4/30
20 N V‐MY SALON SUITES 5601 BRODIE LANE SUITE 1000 CLOSED CONTAINS 11 TAXABLE ENTITIES W/IN
21 N V‐OLD NAVY 5601 BRODIE LANE SUITE 400 CLOSED
22 N V‐ORANGE THEORY FITNESS 5601 BRODIE LANE SUITE 1200B CLOSED
23 N V‐PARTY CITY 5601 BRODIE LANE SUITE 200 CLOSED CLOSED UNTIL 4/1
24 N V‐SUPERCUTS 5601 BRODIE LANE SUITE 690 CLOSED
25 VACANT H‐4000 sqft for lease 5207 BRODIE LANE SUITE 240 CLOSED
26 VACANT H‐for lease 5207 BRODIE LANE SUITE 230 CLOSED
27 VACANT H‐FORMERLY SAMUALS DIAMONDS 5203 BRODIE LANE CLOSED FOR LEASE
28 VACANT MF‐AL'S FORMAL WEAR 5400 BRODIE LANE SUITE 250 CLOSED UNDER RENOVATION
29 VACANT MF‐For Lease 5400 BRODIE LANE SUITE 700 CLOSED
30 VACANT MF‐SPECTRUM 5400 BRODIE LANE SUITE 920 CLOSED UNDER CONSTRUCTION
Retail Status Report 4.10.2020
# ALLOWABLE STATUS PER ORDER BUSINESS ADDRESS STATUS NOTES
Retail Status Report 4.10.2020
31 VACANT V‐For Lease (Dress Barn) 5601 BRODIE LANE SUITE 500 CLOSED
32 VACANT V‐VACANT FOR LEASE 5601 BRODIE LANE SUITE 940 CLOSED
33 Y 290‐NALA'S TASTE OF SOUTH INDIA 4894 US HWY 290 WEST CLOSED
34 Y AISD‐BURGER CENTER 3200 JONES ROAD CLOSED
35 Y H‐5 BELOW 5207 BRODIE LANE SUITE 190 CLOSED CLOSING MARCH 31
36 Y H‐BURLINGTON 5207 BRODIE LANE SUITE 160 CLOSED
37 Y H‐COOL CUTS 4 KIDS 5207 BRODIE LANE SUITE 215 CLOSED
38 Y H‐MATTRESS FIRM 5207 BRODIE LANE SUITE 150 CLOSED
39 Y H‐MUSIC AND ARTS 5207 BRODIE LANE SUITE 220 CLOSED
40 Y H‐ORANGE LEAF 5207 BRODIE LANE SUITE 105 CLOSED
41 Y H‐ULTA BEAUTY 5207 BRODIE LANE SUITE 180 CLOSED
42 Y H‐VERIZON WIRELESS 5207 BRODIE LANE SUITE 400 CLOSED Permanently Closed?
43 Y H‐WEIGHT WATCHERS (WW STUDIO) 5207 BRODIE LANE SUITE 145 CLOSED Consultations by appointment
44 Y MF‐BED, BATH, AND BEYOND 5400 BRODIE LANE SUITE 300 CLOSED
45 Y MF‐BUY BUY BABY 5400 BRODIE LANE SUITE 400 CLOSED
46 Y MF‐ECONO BOX 5400 BRODIE LANE SUITE 220 CLOSED
47 Y MF‐EDWARD JONES 5400 BRODIE LANE SUITE 1250 CLOSED
48 Y MF‐HOME GOODS 5400 BRODIE LANE SUITE 600 CLOSED
49 Y MF‐LUBY'S CAFETERIA 5200 BRODIE LANE CLOSED
50 Y MF‐MATRESS FIRM 5400 BRODIE LANE SUITE 1010 CLOSED
51 Y MF‐ROSS DRESS FOR LESS 5400 BRODIE LANE SUITE 500 CLOSED
52 Y MF‐T.J. MAXX 5400 BRODIE LANE SUITE 800 CLOSED
53 Y MF‐URBAN MATTRESS 5400 BRODIE LANE SUITE 210 CLOSED
54 Y SL‐THE FUNKADELIC 4715 S LAMAR SUITE 101A CLOSED Closed Indefintely55 Y SL‐TIPPING COW CREAMERY 4715 S LAMAR SUITE (sub of 103) CLOSED
56 Y V‐BARNES AND NOBLE CAFÉ 5601 BRODIE LANE SUITE 300 CLOSED
57 Y V‐CASTLE DENTAL 5601 BRODIE LANE SUITE 1325 CLOSED
58 Y V‐FACTORY MATTRESS SALES, USA 5601 BRODIE LANE SUITE 1400 CLOSED
59 Y V‐FED EX KINKO'S 5601 BRODIE LANE SUITE 1210 CLOSED
60 Y V‐Jenny Craig 5601 BRODIE LANE SUITE 900 CLOSED Phone consultations
61 Y V‐MAD GREENS 5601 BRODIE LANE SUITE 1500 CLOSED
# ALLOWABLE STATUS PER ORDER BUSINESS ADDRESS STATUS NOTES
Retail Status Report 4.10.2020
62 Y V‐NORDSTROM RACK 5601 BRODIE LANE SUITE 700 CLOSED CLOSED TILL 4/1
63 Y V‐RESULTS PHYSIOLOGY 5601 BRODIE LANE SUITE 640 CLOSED
64 Y V‐WORLD MARKET 5601 BRODIE LANE SUITE 1100 CLOSED
65 Y MF‐SUBWAY 5400 BRODIE LANE SUITE 1280 OPEN‐FOOD TAKE OUT/DELIVERY
66 Y H‐BAO'D UP 5207 BRODIE LANE SUITE 115 OPEN‐FOOD TAKE OUT/DELIVERY
67 Y H‐BJ'S RESTAURANT AND BREWHOUSE 5207 BRODIE LANE SUITE 300 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
68 Y H‐CRUMBL COOKIE 5207 BRODIE LANE SUITE 110 OPEN‐FOOD TAKE OUT ONLY
69 Y H‐CRUZTECA MEXICAN KITCHEN 5207 BRODIE LANE SUITE 125 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
70 Y H‐DOC'S BACKYARD 5207 BRODIE LANE SUITE 100 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
71 Y H‐IKE'S LOVE AND SANDWICHES 5207 BRODIE LANE SUITE 210 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
72 Y H‐LA MADELEINE 5493 BRODIE LANE OPEN‐FOOD TAKE OUT ONLY/DELIVERY
73 Y H‐LONGHORN STEAKHOUSE 4809 US HWY 290 WEST OPEN‐FOOD TAKE OUT ONLY/DELIVERY
74 Y H‐LUV THAI CUISINE 5207 BRODIE LANE SUITE 200 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
75 Y H‐TARKA INDIAN KITCHEN 5207 BRODIE LANE SUITE 120 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
76 Y MF‐BOUGIE'S DONUTS 5400 BRODIE LANE SUITE 930 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
77 Y MF‐CHIPOTLE MEXICAN GRILL 5400 BRODIE LANE SUITE 1240 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
78 Y MF‐MAMA FU'S ASIAN HOUSE 5400 BRODIE LANE SUITE 1200 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
79 Y MF‐TEXADELPHIA 5400 BRODIE LANE SUITE 230 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
80 Y MF‐WENDY'S 4961 US HWY 290 WEST OPEN‐FOOD DRIVE THROUGH/CURBSIDE
81 Y SL‐CANE ROSSO 4715 S LAMAR SUITE 103 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
82 Y SL‐STOUTHAUS COFFEE & PUB 4715 S LAMAR SUITE 102 OPEN‐FOOD FINAL DAY OF OPERATIONS IS 4/11, THEN CL
83 Y V‐FIRE BOWL CAFÉ 5601 BRODIE LANE SUITE 550 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
84 Y V‐MIGHTY FINE BURGERS 5601 BRODIE LANE SUITE 1325 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
85 Y V‐POKE 5601 BRODIE LANE SUITE 1200A OPEN‐FOOD TAKE OUT ONLY/DELIVERY
86 Y V‐RED ROBIN 5601 BRODIE LANE SUITE 1600 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
87 Y V‐SCHLOTZSKY'S 5601 BRODIE LANE SUITE 1700 OPEN‐FOOD DRIVE THROUGH/CURBSIDE
88 Y V‐ZOE'S KITCHEN 5601 BRODIE LANE SUITE 1525 OPEN‐FOOD TAKE OUT ONLY/DELIVERY
89 Y 290‐HOLIDAY INN EXPRESS 4892 US HWY 290 WEST OPEN‐HOTEL EXTREMLY LOW OPERATIONS (2% APPROXIM
90 Y H‐KOHL'S 4805 US HWY 290 WEST OPEN‐RETAIL Curbside Only91 Y V‐BARNES AND NOBLE 5601 BRODIE LANE SUITE 300 OPEN‐RETAIL CURBSIDE ONLY
92 Y H‐AUSTIN CUSTOM WINERY 5207 BRODIE LANE SUITE 130 OPEN‐RETAIL
# ALLOWABLE STATUS PER ORDER BUSINESS ADDRESS STATUS NOTES
Retail Status Report 4.10.2020
93 Y H‐PETSMART 5207 BRODIE LANE SUITE 170 OPEN‐RETAIL CONTAINS 2 TAXABLE ENTITIES
94 Y MF‐5.11 TACTICAL 5400 BRODIE LANE SUITE 740 OPEN‐RETAIL OPEN ONLY FOR FIRST RESPONDERS
95 Y MF‐ACADEMY SPORT AND OUTDOORS 5400 BRODIE LANE SUITE 100 OPEN‐RETAIL MODIFIED HOURS
96 Y MF‐HOME DEPOT 1200 HOME DEPOT BLVD. OPEN‐RETAIL
97 Y MF‐LESLIE POOL SUPPLY 5400 BRODIE LANE SUITE 270 OPEN‐RETAIL
98 Y MF‐MICHAELS 5400 BRODIE LANE SUITE 350 OPEN‐RETAIL NORMAL HOURS
99 Y MF‐THE VITAMIN SHOPPE 5400 BRODIE LANE SUTIE 1100 OPEN‐RETAIL
100 Y V‐BEAUTY STORE SALON AND SPA 5601 BRODIE LANE SUITE 970 OPEN‐RETAIL
101 Y V‐GAMESTOP 5601 BRODIE LANE SUITE 990 OPEN‐RETAIL ORDER ON‐LINE/DOOR DELIVERY
102 Y V‐GNC 5601 BRODIE LANE SUITE 920 OPEN‐RETAIL NORMAL HOURS
103 Y V‐GREEN HERBAL CARE 5601 BRODIE LANE SUITE 620 OPEN‐RETAIL
104 Y V‐PEARLE VISION 5601 BRODIE LANE SUITE 530 OPEN‐RETAIL EMERGENCIES ONLY
105 Y V‐PETCO 5601 BRODIE LANE SUITE 100 OPEN‐RETAIL MODIFIED HOURS
106 Y V‐PETCO/ THRIVE 5601 BRODIE LANE SUITE 100 OPEN‐RETAIL
107 Y V‐TOTAL WINE AND MORE 5601 BRODIE LANE SUITE 800 OPEN‐RETAIL NORMAL HOURS
108 Y 290‐ATS ENGINEERING 4910 US HWY 290 WEST OPEN‐SERVICE SKELETON CREW IN OFFICE
109 Y 290‐ENVIROPLAN 4942 US HWY 290 WEST OPEN‐SERVICE SKELETON CREW IN OFFICE
110 Y 290‐THE KELLY LEGAL GROUP PLLC 4934 US HWY 290 WEST OPEN‐SERVICE WORKING FROM HOME
111 Y H‐EXCEL DENTAL 5207 BRODIE LANE SUITE 195 OPEN‐SERVICE By Appointment Only
112 Y MF‐ATI PHYSICAL THERAPY 5400 BRODIE LANE SUITE 295 OPEN‐SERVICE
113 Y MF‐ORTHODONTIST 5400 BRODIE LANE SUITE 260 OPEN‐SERVICE
114 Y SL‐POSH REALTY 4715 S LAMAR SUITE 101B OPEN‐SERVICE By Appointment Only
COUNCIL MEETING DATE: APRIL 14, 2020
CITY COUNCIL AGENDA ITEM #2.a.ii STAFF PREPARER/CONTACT INFORMATION: Sylvia Carrillo-Trevino, City Administrator [email protected] COUNCIL SPONSOR: Mayor Cardona [email protected] / Councilmember Medicus [email protected] SUBJECT: FINANCIAL PROJECTIONS ON REVENUE/EXPENSES
DESCRIPTION: A Budget at a Glance showing the current financial statement data, reserves available, and adopted budget information.
SUPPORTING MATERIALS PROVIDED:
• BUDGET AT A GLANCE
WORKING DOCUMENT 4.10.2020
Category Bank Balance (Less
restricted)
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 80% Reduction Expense Category Amount Surplus/(Deficit) Expended To Date % Expended to Date
General Fund Revenue 5,622,984$ 2,710,747$ 1,888,108$ 5,600,023$ Sales Tax 4,819,200$ Salaries 2,585,664$ Sales Tax 3,262,083$ Salaries 2,585,664$ 1,106,381.50 43%Crime Control 249,190$ 181,203$ 190,965$ Crime Control 391,923$ Contracts 954,940$ Crime Control 270,217$ Contracts 954,940$ 421,845.36 44%Repair/Replacement 680,864$ 6,211.49 16,182$ All other (Fees. Fines, etc) 288,900$ Equipment Reserve 133,057$ All other (Fees. Fines, etc) 288,900$ Equipment Reserve 133,057$ 0.00 0%
Encumbered Funds 20,000$ Operating 497,431$ Encumbered Funds 20,000$ Operating 497,431$ 242,251.76 49%Interest 100,000$ Utility Rate Study 20,000$ Interest 50,000.0$ Utility Rate Study 20,000$ 0.00 0%
5,620,023$ Projects 320,198$ 3,891,200.0$ Projects 320,198$ 48,193.88 15%Programs 71,100$ Programs 71,100$ 31,658.48 45%Contingency 10,000$ Contingency 10,000$ 0.00 0%Transfer to Utilities Infrastucture 215,228$ Transfer to Utilities I 215,228$ 37,777.20 18%Land Acquistions 2,000$ Land Acquistions 2,000$ 0.00 0%Subsidies 452,040$ Subsidies 452,040$ 0.00 0%Replenish Reserve 358,365$ Replenish Reserve 358,365$ 0.00 0%
5,620,023$ 5,620,023$ 1,888,108$ GFAdjustment ‐$ Adjustment 201,458$ CCPT
5,620,023$ 5,620,023$ (1,728,823)$ 2,089,566$ 37%Monthly Deficit (288,137)$
Facilities 126,808$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 90% Reduction Expense Category Amount Surplus/(Deficit)
HOT Fund 699,833$ 124,880$ 71,649$ 398,250$ Tax 250,000$ Advertising/Marketing 260,000$ Tax 144,250$ Advertising/Marketin 260,000$ Interest 10,000$ Programs 98,335$ Interest 5,770$ Programs 98,335$ Contribution from Reserve 138,250$ Arts 39,915$ Contribution from Reserve 0 Arts 39,915$
398,250$ 398,250$ 150,020$ 398,250$ (248,230)$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category Reduction from GF Expense Category Amount Surplus/(Deficit)
Utility Fund 4,562,050$ 1,844,663$ Revenue 1,177,395$ Utility Infrastructure 215,228$ Revenue Utility Infrastructure 215,228$ Water 323,221$ 361,346$ Transfer from General Fund‐Infrastructure 215,228$ Salaries‐ Public Works 302,782$ Transfer from General Fund‐Infrastructure Salaries‐ Public Work 302,782$ WW 227,092$ 267,845$ Transfer from General Fund‐Subsidy 452,040$ Salaries ‐ Administration 11,881$ Transfer from General Fund‐Subsidy Salaries ‐ Administra 11,881$
Solid Waste 3,472$ 64,014$ 1,844,663$ Programs 26,000$ Programs 26,000$ Other Rev‐CC Processing
Fees 1,189$ Contracts 1,209,617$ Contracts 1,209,617$ Infrastructure Reserve 7,115$ Operations 79,155$ Operations 79,155$ Utility Equipment R/R 1,844,663$ 1,844,663$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category Reduction from GF Expense Category Amount Surplus/(Deficit)
Drainage Utility Fund 572,382$ 55,180$ 4,799$ 110,260$ Utility Fees 101,460$ Contribution to Repair/Replaceme 5,000$ Utility FeesRepair/Replacement ‐$ ‐$ Interest 8,800$ New Projects 95,000$ Interest
Transfer from Drainage Utility Fund Balance 316,490$ Operating 306,750$ Transfer from Drainage Utility Fund Balance426,750$ Street Drainage/ROW 15,000$
Water Quality/Storm Controls 5,000$ 426,750$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 80% Reduction Expense Category Amount Surplus/(Deficit)
Venue Tax 1,517,666$ 222,689$ 34,586$ 429,620$ Sales Tax/.0125 401,620$ Salaries 51,935$ Sales Tax/.0125 271,845$ Salaries 51,935$ Interest 28,000$ Contracts 15,000$ Interest 17,472$ Contracts 15,000$ Required Contributions to Reserve (38,725)$ Programs 79,500$ Required Contributions to (38,725)$ Programs 79,500$
390,895$ Projects 145,000$ 250,592$ Projects 145,000$ 291,435$ 291,435$
Available 99,460$ Available 99,460$ 390,895$ 390,895$ (140,303)$
Pre‐COVID 19 Projections Post COVID 19
City of Sunset Valley ‐ Budget at a Glance
WORKING DOCUMENT 4.10.2020
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 80% Reduction Expense Category Amount Surplus/(Deficit)
Street Repair 6,026,348$ 474,650$ 208,973$ 878,180$ Sales Tax/0.25 803,180$ Street Maintenance 113,962$ Sales Tax/0.25 543,667$ Street Maintenance 113,962$ Interest 75,000$ Street Construction/Repair 490,000$ Interest 48,750$ Street Construction/ 490,000$
878,180$ Engineering 98,000$ 592,417$ Engineering 98,000$ Total Bank Balance 20,058,125$ 701,962$ 701,962$ (109,545)$
COUNCIL MEETING DATE: APRIL 14, 2020
CITY COUNCIL AGENDA ITEM #2.a.iii STAFF PREPARER/CONTACT INFORMATION: Sylvia Carrillo-Trevino, City Administrator [email protected] COUNCIL SPONSOR: Mayor Cardona [email protected] / Councilmember Medicus [email protected] SUBJECT: CURRENT STATUS/SUMMARY OF PROGRAMS, PROJECTS, AND SERVICES
DESCRIPTION: A review of program and project reductions as acted on by Council on 4.7.2020
SUPPORTING MATERIALS PROVIDED:
• TABLE PROVIDED
NAMECATEGORY
(Program/Project/Service)ESSENTIAL FOR HEALTH
& SAFETY
STATUS (Active/Suspended/
Cancelled)
BUDGET AMOUNT (All Sources) -
Does not include Staff Time
On-site Brush Chipping Service No Active 3,500$ Curbside Brush Chipping Service No Cancelled 3,500$ Trailer Usage Service No Cancelled -$ Residential Landscaping Consultations Service No Cancelled -$ Adopt A Tree No Cancelled 7,000$ Ant Bait Service No Cancelled 800$ Community Garden Service No Cancelled 1,700$ Soil Delivery Service No Cancelled -$ Mowing of Residential ROW Service No Cancelled 23,500$ Rebate Programs Program No Cancelled 47,500$ Summer Youth Program Program No Cancelled 40,800$ Residential Requests(flat tire, mailboxes, etc) Service No Cancelled -$ Star Party Program No Cancelled 1,000$ Public Works Open House Program No Cancelled 3,750$ ArtFest Program No Cancelled 81,350$ Breakfast on Crystal Mountain Program No Cancelled 1,000$ Spring Fling Program No Cancelled 4,000$ Summer Science Day Program No Cancelled 4,000$ Creek Clean Up Program No Cancelled 4,000$ Arbor Day Program No Cancelled 9,500$ SOWing Community Program No Cancelled 600$ Environmental Seminars Program No Cancelled 4,000$ Business Networking Luncheon Program No Cancelled 1,000$ Volunteer Awards Banquet Program No Cancelled 3,000$ Art and Culture/Art Workshops/Films/Lectures Program No Cancelled 8,690$ 34 Reese Improvements Project No Cancelled 55,000$ Burger Center Loop Project No Cancelled 5,000$ Upper Cougar Creek Project No Cancelled 80,000$ City Website and Digital Directory Project No Cancelled 30,000$ Planning Uplands Project No Cancelled 30,000$ Green Program Project No Cancelled 5,000$ Homestead Park Planning Project No Cancelled 30,000$ Library Card Project No Cancelled 5,000$ Easement Acquisition Project No Cancelled 1,000$ Land Acquistion Project No Cancelled 1,000$
Programs, Projects, and Services
4/11/2020 1 of 3
NAMECATEGORY
(Program/Project/Service)ESSENTIAL FOR HEALTH
& SAFETY
STATUS (Active/Suspended/
Cancelled)
BUDGET AMOUNT (All Sources) -
Does not include Staff Time
Programs, Projects, and Services
Mulch Delivery Service No Suspended 3,500$ National Night Out Program No Suspended 4,500$ Artfest Project NO Suspended 41,435$ Advertising SFC Project NO Suspended 41,900$
Brodie Lane ProjectTBD- Further Review by
PWC Suspended 19,644$
Curley Mesquite ProjectTBD- Further Review by
PWC Suspended 478$
ERW-N ProjectTBD- Further Review by
PWC Suspended 5,971$
ERW-S ProjectTBD- Further Review by
PWC Suspended 13,521$
HomeDepot Blvd ProjectTBD- Further Review by
PWC Suspended 8,342$
Jones Rd ProjectTBD- Further Review by
PWC Suspended 13,807$
Lone Oak Trail ProjectTBD- Further Review by
PWC Suspended 7,811$
Lovegrass Land ProjectTBD- Further Review by
PWC Suspended 7,535$
MSG Horrigan ProjectTBD- Further Review by
PWC Suspended 6,502$
Oakdale ProjectTBD- Further Review by
PWC Suspended 6,877$
Pillow Rd ProjectTBD- Further Review by
PWC Suspended 5,775$
Reese Rd ProjectTBD- Further Review by
PWC Suspended 4,833$
Sunset Trail/Claramac ProjectTBD- Further Review by
PWC Suspended 4,507$
Yellow Tail Cove ProjectTBD- Further Review by
PWC Suspended 3,438$
Sunflower ProjectTBD- Further Review by
PWC Suspended 4,920$
Lone Oak Trail Improvements ProjectTBD- Further Review by
PWC Suspended 265,000$
Engineering for Streets ProjectTBD- Further Review by
PWC Suspended 98,000$
Water Repair/Replace ProjectTBD- Further Review by
PWC Suspended 640,165$
4/11/2020 2 of 3
NAMECATEGORY
(Program/Project/Service)ESSENTIAL FOR HEALTH
& SAFETY
STATUS (Active/Suspended/
Cancelled)
BUDGET AMOUNT (All Sources) -
Does not include Staff Time
Programs, Projects, and Services
WW Repair/Replace ProjectTBD- Further Review by
PWC Suspended 54,000$ Brush Grinding Service Yes Active 3,500$ Storage Yard Dumpster Maintenance, Brush Pile Management, Mulch Processing. Service Yes Active 2,333$ Metal Recycling Service Yes Active 2,333$ Bulk Item Pick Up Service Yes Active 2,333$ Tire Recycling Service Yes Active 650$ Electronics/HHW Recycling Service Yes Active 350$ Liaison for Solid Waste Services Service Yes Active -$ Wildlife Management/Dead Animal Removal Service Yes Active 6,000$ Litter Pick Up Service Yes Active 9,000$ Natural Waterways Service Yes Active 12,000$
Ditch and ROW Maintenance Service Yes Active 15,000$ 311 Request Portal Yes Active 2,205$ Corridor Cleanup Program Yes Active 150$ Wildfire Prepardness Outreach Project Yes Active 2,000$ Wildfire Mitigation Project Yes Active 12,000$ Ernest Robles Way Water Quality Pond Project Yes Active 30,000$ Upper Cougar Creek Water Quality Pond Project Yes Active 60,000$
4/11/2020 3 of 3
COUNCIL MEETING DATE: APRIL 14, 2020
CITY COUNCIL AGENDA ITEM #2.b.i STAFF PREPARER/CONTACT INFORMATION: Sylvia Carrillo-Trevino, City Administrator [email protected] COUNCIL SPONSOR: Mayor Cardona [email protected] / Councilmember Medicus [email protected] SUBJECT: AVAILABLE RESOURCES
DESCRIPTION: A review of resources available to the City and or businesses.
Public Assistance – FEMA – Category B- Emergency Protective Measures allows a community to apply for federal disaster funds to cover items required to implement emergency measures to protect life, health, and safety.
At the onset of the emergency, staff and I created a specific fund account to charge and track these expenses. A grantee application to FEMA is required and is being prepared by the City Administrator. Although not every dollar will receive 100% reimbursement, it is expected that the City may be able to collect no less than 75% of the allowed expenses. Typical expenses include overtime, materials, and any machinery or repair costs associated with the incident.
SUPPORTING MATERIALS PROVIDED:
• FEMA PUBLIC ASSISTANCE HANDBOOK – LINK HERE
COUNCIL MEETING DATE: APRIL 14, 2020
CITY COUNCIL AGENDA ITEM #2.b.ii STAFF PREPARER/CONTACT INFORMATION: Sylvia Carrillo-Trevino, City Administrator [email protected] COUNCIL SPONSOR: Mayor Cardona [email protected] / Councilmember Medicus [email protected] SUBJECT: AVAILABLE RESOURCES
DESCRIPTION: A discussion of fund balances in each of the respective funds.
SUPPORTING MATERIALS PROVIDED:
• BUDGET AT A GLANCE – HIGHLIGHTED COLUMN
WORKING DOCUMENT 4.10.2020
Category Bank Balance (Less restricted)
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 80% Reduction Expense Category Amount Surplus/(Deficit) Expended To Date % Expended to Date
General Fund Revenue 5,622,984$ 2,710,747$ 1,888,108$ 5,600,023$ Sales Tax 4,819,200$ Salaries 2,585,664$ Sales Tax 3,262,083$ Salaries 2,585,664$ 1,106,381.50 43%Crime Control 249,190$ 181,203$ 190,965$ Crime Control 391,923$ Contracts 954,940$ Crime Control 270,217$ Contracts 954,940$ 421,845.36 44%Repair/Replacement 680,864$ 6,211.49 16,182$ All other (Fees. Fines, etc) 288,900$ Equipment Reserve 133,057$ All other (Fees. Fines, etc) 288,900$ Equipment Reserve 133,057$ 0.00 0%
Encumbered Funds 20,000$ Operating 497,431$ Encumbered Funds 20,000$ Operating 497,431$ 242,251.76 49%Interest 100,000$ Utility Rate Study 20,000$ Interest 50,000.0$ Utility Rate Study 20,000$ 0.00 0%
5,620,023$ Projects 320,198$ 3,891,200.0$ Projects 320,198$ 48,193.88 15%Programs 71,100$ Programs 71,100$ 31,658.48 45%Contingency 10,000$ Contingency 10,000$ 0.00 0%Transfer to Utilities Infrastucture 215,228$ Transfer to Utilities I 215,228$ 37,777.20 18%Land Acquistions 2,000$ Land Acquistions 2,000$ 0.00 0%Subsidies 452,040$ Subsidies 452,040$ 0.00 0%Replenish Reserve 358,365$ Replenish Reserve 358,365$ 0.00 0%
5,620,023$ 5,620,023$ 1,888,108$ GFAdjustment ‐$ Adjustment 201,458$ CCPT
5,620,023$ 5,620,023$ (1,728,823)$ 2,089,566$ 37%Monthly Deficit (288,137)$
Facilities 126,808$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 90% Reduction Expense Category Amount Surplus/(Deficit)
HOT Fund 699,833$ 124,880$ 71,649$ 398,250$ Tax 250,000$ Advertising/Marketing 260,000$ Tax 144,250$ Advertising/Marketin 260,000$ Interest 10,000$ Programs 98,335$ Interest 5,770$ Programs 98,335$ Contribution from Reserve 138,250$ Arts 39,915$ Contribution from Reserve 0 Arts 39,915$
398,250$ 398,250$ 150,020$ 398,250$ (248,230)$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category Reduction from GF Expense Category Amount Surplus/(Deficit)
Utility Fund 4,562,050$ 1,844,663$ Revenue 1,177,395$ Utility Infrastructure 215,228$ Revenue Utility Infrastructure 215,228$ Water 323,221$ 361,346$ Transfer from General Fund‐Infrastructure 215,228$ Salaries‐ Public Works 302,782$ Transfer from General Fund‐Infrastructure Salaries‐ Public Work 302,782$ WW 227,092$ 267,845$ Transfer from General Fund‐Subsidy 452,040$ Salaries ‐ Administration 11,881$ Transfer from General Fund‐Subsidy Salaries ‐ Administra 11,881$
Solid Waste 3,472$ 64,014$ 1,844,663$ Programs 26,000$ Programs 26,000$ Other Rev‐CC Processing
Fees 1,189$ Contracts 1,209,617$ Contracts 1,209,617$ Infrastructure Reserve 7,115$ Operations 79,155$ Operations 79,155$ Utility Equipment R/R 1,844,663$ 1,844,663$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category Reduction from GF Expense Category Amount Surplus/(Deficit)
Drainage Utility Fund 572,382$ 55,180$ 4,799$ 110,260$ Utility Fees 101,460$ Contribution to Repair/Replaceme 5,000$ Utility FeesRepair/Replacement ‐$ ‐$ Interest 8,800$ New Projects 95,000$ Interest
Transfer from Drainage Utility Fund Balance 316,490$ Operating 306,750$ Transfer from Drainage Utility Fund Balance426,750$ Street Drainage/ROW 15,000$
Water Quality/Storm Controls 5,000$ 426,750$
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 80% Reduction Expense Category Amount Surplus/(Deficit)
Venue Tax 1,517,666$ 222,689$ 34,586$ 429,620$ Sales Tax/.0125 401,620$ Salaries 51,935$ Sales Tax/.0125 271,845$ Salaries 51,935$ Interest 28,000$ Contracts 15,000$ Interest 17,472$ Contracts 15,000$ Required Contributions to Reserve (38,725)$ Programs 79,500$ Required Contributions to (38,725)$ Programs 79,500$
390,895$ Projects 145,000$ 250,592$ Projects 145,000$ 291,435$ 291,435$
Available 99,460$ Available 99,460$ 390,895$ 390,895$ (140,303)$
City of Sunset Valley ‐ Budget at a Glance
Pre‐COVID 19 Projections Post COVID 19
WORKING DOCUMENT 4.10.2020
Revenues To Date based on Financial
Stmnts
Expenses to Date based on Financial
Stmnts Adopted Budget Revenue Category Amount Expense Category Amount Revenue Category
Revenue Category @ 80% Reduction Expense Category Amount Surplus/(Deficit)
Street Repair 6,026,348$ 474,650$ 208,973$ 878,180$ Sales Tax/0.25 803,180$ Street Maintenance 113,962$ Sales Tax/0.25 543,667$ Street Maintenance 113,962$ Interest 75,000$ Street Construction/Repair 490,000$ Interest 48,750$ Street Construction/ 490,000$
878,180$ Engineering 98,000$ 592,417$ Engineering 98,000$ Total Bank Balance 20,058,125$ 701,962$ 701,962$ (109,545)$
COUNCIL MEETING DATE: APRIL 14, 2020
CITY COUNCIL AGENDA ITEM #3.a&b STAFF PREPARER/CONTACT INFORMATION: Sylvia Carrillo-Trevino, City Administrator [email protected] COUNCIL SPONSOR: Mayor Cardona [email protected] / Councilmember Medicus [email protected] SUBJECT: CURRENT SNAPSHOT OF CITY OPERATIONS – PRE AND POST COVID-19
DESCRIPTION: A review of personnel expense Pre and Post COVID-19
SUPPORTING MATERIALS PROVIDED:
• PRESENTATION
CITY OPERATIONS
Pre and Post COVID Council Action
COUNCIL ACTION 4.7.2020
TOTAL INTERNAL PERSONNEL EXPENSE
18-19 19-20 Mid Yr 19-20 COVID 19-20 Amount $2,737,624.06 $2,795,654.35 $2,525,685.41 $2,137,479.29
Personnel Count 31.5 31.5 29.5 23.5
0
500000
1000000
1500000
2000000
2500000
3000000
Total Personnel Expense*
PERSONNEL EXPENSE INCLUDING CONTRACTUAL/SUPPLEMENTAL SERVICES