city council agenda report - pbtechpbtech.org/clients/stalbert/attch/stalbertcc...that the build st....

City Council Agenda

March 3, 2014 / File No.: 156-23

CITY COUNCIL AGENDA REPORT

Subject: BUILD ST. ALBERT BUSINESS PLAN Recommendation(s) That the Build St. Albert 2014-2015 Business Plan be approved.

Purpose of Report This report is before Council to present the corporate functions related to Build St. Albert. The business plan identifies the context that determined the development of this role and the goals and functional responsibilities assigned to this department. It then provides the main initiatives and within each initiative it notes, when relevant, the Council decision points related to each initiative. Council Direction N/A Background and Discussion This report is provided to illustrate the context and functions of a primary corporate service, the Build St. Albert department. Build St. Albert was conceived in mid-2013 in recognition of the growth that St. Albert is poised to experience in the upcoming years. This growth has challenged City Administration to develop new and creative approaches to ensure that appropriate land and facilities continue to be provided for the community far into the future. It is within this context that Build St. Albert was created. Reporting to the City Manager, this department of one has been assigned to lead and manage a number of cross departmental and cross divisional strategic initiatives. This requires a corporate delivery approach that builds upon strengths and experiences from across the corporation to deliver results with an overall corporate perspective.

City Council Agenda

March 3, 2014 / File No.: 156-23

The attached business plan presents the context, functions and goals of this assigned portfolio. It then describes the major deliverables of each initiative and also identifies those deliverables that require a decision of Council. It is at these times that Administration will be presenting to Council with project updates and a recommended approach to proceed with delivery of each initiative. Stakeholder Communications or Engagement • N/A Implications of Recommendation(s) No direct implications at this time. There will be implications when initiatives are advanced to Council for decision and they will be identified at that time. • Financial:

o None at this time.

• Legal / Risk: o None at this time.

• Program or Service: o None at this time.

• Organizational: o None at this time.

Alternatives and Implications Considered N/A Strategic Connections Strategic connections are identified within each initiatives detailed work plan. Attachment(s) 1. 2014-2015 Department Business Plan, Build St. Albert

Originating Department(s): Build St. Albert Author(s): General Manager Approval:

Monique St. Louis, Director Patrick Draper, City Manager

City Manager Signature:

Date:

BUILD ST. ALBERT Attachment 1

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2014 – 2015 | DEPARTMENT BUSINESS PLAN

DIVISION City Manager’s Office

DEPARTMENT Build St. Albert CONTEXT The City of St. Albert is poised to experience unprecedented growth in the upcoming years. This is demonstrated by the number of major commercial and residential developments in various stages of development and also the City’s population projection to nearly double by 2042. This growth has placed new and complex demands on City Administration, and has challenged City Administration to develop new and creative approaches to ensure that appropriate land and facilities continue to be provided for the community far into the future. It is within this context that Build St. Albert was created. Reporting to the City Manager, “Build St. Albert” was established to prepare the City for the growth that the City is experiencing. The title, Build St. Albert, is a description of the theme that connects the projects assigned to this department. GOALS The goals of this department are;

• To evaluate new facility projects at a corporate level, aligning priorities based upon evidence based need and analytics,

• To maximize capital funding from external resources for new facility projects, and

• To assess land requirements for future civic purposes and develop land acquisition and development strategies.

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CITY OF ST. ALBERT BUILD ST. ALBERT BUSINESS PLAN 2014-2015

FUNCTIONAL RESPONSIBILITIES Build St. Albert has three main “pillars” of responsibility; the development of new community facilities, the concept planning and development of major new civic buildings, and the strategic management of city owned land. The specific initiatives are; • The Employment Lands Plan, • The Capital Partnership Program, • The 50+ Club Building Project, • The Civic Space Plan, • The Corporate Grant Program, • The Corporate Land Strategy and, the related • New Facility Prioritization Model.

These initiatives are cross departmental in nature, and require a delivery approach that utilizes and builds on strengths and experiences from across the corporation to deliver decisions and results that span the corporation. The initiatives noted above are the immediate priorities, and this business plan identifies the specific deliverables for these projects. As these initiatives are addressed, and as the City continues to grow it is anticipated that new initiatives will be proposed as new evolving needs are identified. The City Manager and the Director of Build St. Albert will continue to analyze, evaluate, and address these as they emerge.

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1. Employment Lands Planning Objective: To develop a framework that will guide the coordinated and consistent development of the Employment Lands to support Council goals and priorities.

This project supports the following 2014 Council Strategic Outcomes, goals, and priorities: Cultivate Economic Prosperity

1. Create an attractive environment to do business in St. Albert that results in a diversified tax base • Ensure we have land available for a variety of non-residential uses, • Explore front ending servicing of lands for commercial and industrial development.

Cultivate Sustainable Infrastructure and Services

1. Encourage innovative and progressive development

_________________________________________________________________________________

Relevant Council Decisions - On January 21, 2013, Council amended the Intermunicipal Development Plan (IDP) and Municipal Development Plan (MDP) to designate the former Future Study Area between Carrot Creek and Ray Gibbon Drive on the City’s west side as employment lands.

Main Initiatives/Deliverables Performance Measure and Target

1] Develop the terms of reference to guide the development of The Plan

Complete by Q1 2014

2] Council approval of 2014 offsite Levy Bylaw Amendment

Completion planned by Q2 2014 *Council decision required, Engineering is the Lead Department

3] Complete the following studies to be used to inform the recommended theme of the Employment Lands

- hotel demand study, office space demand study and Entertainment needs study

Complete by Q3 *Council decision required, Economic Development is the lead Division

4] To contemplate the submission of a capital project charter for funds to retain external resources to analyze the material prepared, gather any additional information necessary, and to support a stakeholder engagement process to develop a recommended theme

Complete by Q1 2014 *Potential Council decision required, through 2015 budget process

5] Manage the consultant, the process, and the final product to complete the report

Presented to Council by Q2, 2015. *Council decision required

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2. Capital Partnership Program

Objective: To develop and implement the program to encourage and stimulate new capital projects for the City. This project supports the following 2014 Council Strategic Outcomes, goals, and priorities: Cultivate Economic Prosperity

1.Encourage a vibrant downtown core

Cultivate Sustainable Infrastructure and Services 1.Encourage innovative and progressive development

Cultivate a Safe, Healthy, and Inclusive Community

3. Foster and sense of community and connectedness • Support the capacity for service delivery by community groups.

_________________________________________________________________________________

Relevant Council Decisions: Approval of City Council Policy C-FS-18, Capital Partnership Program Principles, May 21, 2013


1] Develop Administrative Procedures to support Council Policy and guide the corporate management of the Capital Partnership Program

Well defined documented process for staff and CPPAC by Q2 2014

2] Deliver Corporate Networking/Training Sessions for potential Partners and stakeholders

Four (4) 2014 sessions designed to support partner and stakeholders information requirements

3] to evaluate the potential of submitting a preliminary business plan if a partnership project emerges that supports Council goals and objectives

tbd *Council decision required

4] Recruit, orient, and support the Capital Partnership Program Advisory Committee (CCPAC)

Committee in place for January 1, 2015 intake of preliminary or detailed business plans *Council decision required

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3. 50+ Club Building Rehabilitation and Program Expansion Objective: To lead the planning and program development of this project to ensure it’s completion by June 2015.

This project supports the following 2014 Council Strategic Outcome, goal, and priority: Cultivate a Historic, Creative, and Active Community

1. Respond to the needs of a growing community

Cultivate Sustainable Infrastructure and Services 3.Improve existing community assets and services

Cultivate a Safe, Healthy and Inclusive Community

1. Encourage the development of an inclusive community that is age friendly • rehabilitate and expand the program space in the 50+ Club Building

_________________________________________________________________________________

Relevant Council Decisions: Capital Project Funding Approval of $2,370,000 through 2014 Budget approval


1] Complete Functional Study Detailed analysis of rehabilitation elements and options for program space addition completed by June 2014

2] Manage the rehabilitation and program expansion In accordance with the scope outlined in the project charter, and results of the functional study, completion by June 2015

3] Support the 50+ Club in the potential renaming of the building

In accordance with City Council Policy Municipal Naming, C-CC-05, by June 2015 *Council decision required

4] Manage the Public Art (as part of the capital project)

Art to be embedded in the design, and process to be as per the Public Art Policy Installation by June 2015

5] Plan and deliver the Ribbon cutting Ceremony Celebration of the Project, the new building name, and the new public art in June 2015 *Council presence desired

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4. Civic Space Plan Objective: To develop a long term civic space plan that incorporates the projected growth of civic staff to support the growth in the community, and considers the trends in office spaces, working arrangements, etc.

This project supports the following 2014 Council Strategic Outcome, goal, and priority: Cultivate a Historic, Creative, and Active Community

1.Respond to the needs of a growing community • Address library and other civic space needs

Cultivate Excellence in Government

1. Strive to became a leader in analytics to enhance decision making 3. Maintain the City of St. Albert as an employer of choice

Cultivate Sustainable Infrastructure and Services

1.Encourage innovative and progressive development

_________________________________________________________________________________

Relevant Council Decisions: February 10, 2013 the Standing Committee of Finance recommended to Council the 2013 Capital Carry Forward Funding Approval of $490,000 for the project titled “Civic Space Capacity Initiative” (decision by Council planned for March 17, 2014)


1] Present Agenda Report to Council regarding recommended change in approach to advance this project

Agenda report presented to Council by end of Q1 2014 *Council decision required

2] Prepare Corporate Analysis of Projected FTE Needs

Study Complete with projected FTE’s to 2042, by Q3 2014

3] Compile data regarding trend for office spaces, working arrangements that affect office space, etc.

Report complete by Q4 2014 Administrative decisions made by Q1 2015

4] Prepare a recommended approach

Recommendations presented to Council by Q2 2015 *Council decision required

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5. Corporate Grant Program

Objective: To Lead the Corporate Grant Program with the goal of obtaining additional grant funds for City projects and activities.

This project supports the following 2014 Council Strategic Outcomes and goal: Cultivate Excellence in Government

1. strive to become a leader in analytics to enhance decision making 4. Maintain fiscal responsibility and transparency

• Support the continuous improvement program to identify internal efficiencies


1] Develop Corporate Policy and Procedures Policy and Procedures approved by March 2014

2] Establish and Lead the Administrative Committee Committee in place by May 2014

3] Incorporate regular grant reporting into established communication systems

Regular grant reporting plan prepared and implemented by Q2 2014

4] Lead the Corporate Grant Committee to increase and expand the search for external funds for council approved projects and programs

Increase in external grant funds identified and applied for annually *Council decision required (through annual budget process)

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6. Corporate Land Strategy Objective: To develop an overall Corporate Land Strategy to plan for the City’s land needs for the long term

This project supports the following 2014 Council Strategic Outcome, goal, and priorities: Cultivate Economic Prosperity 1.Create an attractive environment to do business in the results in a diversified tax base

• Ensure we have land available for a variety of non-residential uses Cultivate Excellence in Government 1. strive to become a leader in analytics to enhance decision making 2.engage the community to incorporate resident input and improve decision making

_________________________________________________________________________________ Relevant Council Decisions: Approval of City Council Policy C-ED-03, Land Transactions, on May 6, 2013


1] Prepare the Land Strategy including (but not limited to) the following:

• Current land holdings, future land needs, • land opportunities, • And recommendation for future actions.

Presentation of the proposed Land Strategy by Q2 2014 *Council decision required

2] Develop protocols to guide the annual update of Overall Land Strategy

Completion by Q4 2014

3] Update the Strategy annually Annual update and presentation to Council by Q2 of each subsequent year *Council decision required

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7.New Facility Prioritization Model Objective: To develop a New Facility Prioritization Model that utilizes evidence based analytics and industry indicators to prioritize and plan for the City’s growth needs related to new facility capital projects

This project supports the following 2014 Council Strategic Outcome, goal, and priorities: Cultivate a Historic, Creative, and Active Community 1.Respond to the needs of a growing community

• Address library and other civic space needs, • Implement an action plan to determine time and population triggers to expand

recreational facilities with supporting cost estimates. Cultivate Excellence in Government 1. strive to become a leader in analytics to enhance decision making 2.engage the community to incorporate resident input and improve decision making


1] Determine the scope, principles, benchmarking, and metrics of the New Facility Prioritization Model through internal/external research and consultation with community stakeholders

Completed by April 2014

2] Conduct internal/external research to populate the model

Completed by June 2014

3] Present the draft model to Council Present in August 2014 *Council decision required

4] Build the New Facility Prioritization Model into the 2016 Budget process

Implementation into 2016 Budget Process and timing schedule by Q4, 2014

5] Include any adjustments proposed by the New Facility Prioritization Model into the 2015 Council presentation of the updated Land Strategy

Presented by Q1 2014

6] Review and update the Model every three years Completed by Q1 (2017, and every 3 years after that) *Council decision required

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Build St. Albert

2014 2015 Business Plan2014-2015 Business Plan

March 3, 2014

Presented by:

Monique St. Louis

Purpose of Build St. AlbertBuild St. Albert is designed to develop and lead a number of projects and programs to:programs to:• Provide Council with evidence based information

and analytics to make informed decisions; • Provide corporate leadership and coordination in

the examination of growth projects and programs; • Create efficiencies by using a corporate approach

in the design of programs and projects that cross many City departments.

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Build St. Albert Goals

Maximize capital funding

Strategic management of

New community

facilities

3

gcity owned land

Build St. Albert Projects• Employment Lands Plan

• a framework to guide the development of the Employment Lands to support the City’s plannedEmployment Lands to support the City s planned growth.

• Capital Partnership Program• To develop and implement the program to

encourage and stimulate new capital projects for the City.

4

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Build St. Albert Projects• 50+ Club Building Project

• lead the planning and program development of this project to ensure its completion by June 2015.

• Civic Space Plan• develop a long term civic space plan that incorporates the

civic human resource needs to support the growing community.

• Corporate Grant Program• to lead the Corporate Grant Program with the goal of

seeking additional grant funds for City projects and activities.

5

Build St. Albert Projects• Land Strategy

• develop an overall Corporate Land Strategy to plan for the City’s land needs for the long termplan for the City s land needs for the long term

• Facility Prioritization Model• to implement a model that utilizes evidence

based analytics and industry indicators to prioritize and plan for the City’s growth needs as it relates to new facility capital projects

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Th k Y !Thank You!

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Questions?

city council agenda report - pbtechpbtech.org/clients/stalbert/attch/stalbertcc...that the build st....

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