City Council Chamber Henry L. Brown Municipal Building One Grand Street, Coldwater, MI 49036 5:30 P.M.

CITY OF COLDWATER DOWNTOWN DEVELOPMENT AUTHORITY Wednesday September 08, 2021 Special Meeting

AGENDA

ROLL CALL PUBLIC COMMENTS MINUTES

1. Regular Meeting of July 28, 2021

ACTIONS

2. Financial Report through August 2021 OLD BUSINESS NEW BUSINESS

3. 60 W. Chicago Street Tenant Exploration – Lisa Miller

ADJOURNMENT Next Meeting –September 22, 2021

Council Chamber S July 28, 2021 Henry L. Brown Municipal Bldg.: 8:00 a.m. One Grand Street (517) 279-9501 Coldwater, Michigan www.coldwater.org

COLDWATER DOWNTOWN DEVELOPMENT AUTHORITY Regular Meeting

MEMBERS PRESENT: Brad Rockey, Michael Caywood, John Rucker, Curt MacRae, Mayor Kramer and Courtney Dirschell. MEMBERS ABSENT: Makayla Bendele and two vacant seats. OTHERS PRESENT: Audrey Tappenden, Lisa Miller, Keith Baker, Pat Pool, Susan Heath, Dean Walrack, Tim Hart, Christine Delaney, Kimberly VanHorn and Don Reid. CALL TO ORDER: President Rockey called the meeting to order at 8:00 a.m. PUBLIC COMMENTS (unrelated to items on the agenda)

• None. MINUTES 1. Regular Meeting Minutes of June 23, 2021. Motion by John Rucker and seconded by Michael Caywood, to approve the Regular Meeting Minutes of June 23, 2021, as presented. Ayes: 6 Nays: 0 Motion carried. ACTIONS 2. Monthly Financial Report Motion by Curt MacRae, and seconded by Michael Caywood, to approve the monthly financial report ending June 2021 and bills in the amount of $16,071.51, as presented. Ayes: 6 Nays: 0

Coldwater Downtown Development Authority

July 28, 2021 – 8 a.m.

2

Motion carried. OLD BUSINESS None. NEW BUSINESS 3. Lofts at Milnes Plaza – Kimberly VanHorn, Property Manager

• Apartment Complex holds 50 apartments with 11 one-bedroom, 32 two-bedroom and seven three-bedroom units; all are currently leased.

• Complex includes bike rack room, children’s playroom and outdoor play-area, community room and laundry.

• Regular activities scheduled. 4. Economic Development – Audrey Tappenden – information attached in Addendum A. 5. Tibbits Update – Christine Delaney

• Heavy rains caused an earlier than expected move back to the Tibbits.

• On Golden Pond, opens July 28, 2021.

• New technology and sound installed and working well.

• Russell Gates to perform on a baby grand piano, a gift from the estate of Dzidra Bonfiglio Shamuluas, July 31, 2021.

• Yellow Brick Road, Sept. 10, 2021. 6. North Hanchett Street Direction: Discussion and Formal Recommendation to Council – Mayor

Kramer – information attached in Addendum A. Motion by Michael Caywood, and seconded by John Rucker, to recommend to City Council the return to two-way traffic flow for N. Hanchett Street, based upon feedback from those who live and work in this area and are the most affected by such a change, as presented. Ayes: 5 Nays: 1 Motion carried.

ADJOURNMENT – Next Regular Meeting August 25, 2021 at 8 a.m. Noting no further business to come before the DDA Board, President Rockey adjourned the meeting at 8:50 a.m.

Coldwater Downtown Development Authority

July 28, 2021 – 8 a.m.

3

Susan E. Heath, City Clerk City of Coldwater

JULY 2021 DDA UPDATE

Social District

Signage to be delivered and installed soon

Cup orders placed for 3 businesses

Kick-off goal: August 14th, Rotary’s 100-year anniversary

Downtown Building & Business Owners @ Hops On Monroe

August 5th

Informal gathering (post-COVID comradery!)

Several reserved tables for DDA board, business and

building owners

Invites hand delivered by August 2nd

In-person follow-ups requested

Main Street

Due July 30, COB

Next Steps:

Community Visit from MEDC staff

Recommendations for strengthening application

Final review and community selection

Rebate Program – Recent Approvals

Three project submissions

$20,000 earmarked from FY 21 budget

Planned improvements:

19 apartment units

1 commercial space

Three full façade upgrades

$2.4 million additional investment planned

Two projects contingent upon MEDC funding

71/73 Update

Two RFQ submissions received

Both submissions from established business in the region

Meeting Dates & Time For 2022 Calendar Year

Current Schedule:

Monthly, 4th Wednesday

8 am

Discussion:

Time frame

Meeting frequency

Committee meetings vs board meetings

Strategic Plan Update

3 quotes are being updated to reflect 2021 cost and addition of bylaws update

Request for committee to review proposals and make recommendation to the board

Aligns with Main Street “Organization” committee

Store Hours & Promotions Example

“Fourth Friday Shop Late Until 8”

“Shop ‘til You Drop” - progressive discount

Ex: 6-7 PM: 10%

7-8 PM: 20%

NEXT MONTH…

MDOT US-12 Repaving continues: Western Ave → Michigan Ave

DDA @ Hops on Monroe

Rotary 100th Anniversary – August 14th

Calendar Dates and Time

Rebate Program Updates

NORTH HANCHETT DIRECTIONDISCUSSION & FORMAL RECOMMENDATION

Feedback from Business Owners, Building Owners, & Managers

Two-Way

More convenient

Matches most of the rest of downtown (two-way street system throughout, except S. Monroe)

Tally:

7 in favor of 1-way

14 in favor of 2-way;

1 indifferent

One-Way

Possibly safer for tenants at Milnes Plaza

Hard to turn left out of Milnes as it is; short distance to stoplight and traffic turning North from Chicago Street

(-) Less convenient

(-) Drivers don’t pay attention to signage; the stoplight adds to confusion about street direction

(-) Congestion with traffic

(-) Cars parked along street perceived as dangerous

(-) Plenty of parking in Milnes throughout day; do not need extra parking on N. Hanchett

CITY OF COLDWATER AND CBPUBALANCE SHEET

AUGUST 31, 2021

FUND 494 - DDA FUND

PRIOR YEAR CURR YEAR

ASSETS

494.000.1003 CASH .00 ( 4,366.52)

494.000.1007 CASH - INVESTMENT ACCOUNT 77,480.76 26,324.59

494.000.1024 CASH - SAVINGS - PARKING LOT 82,994.65 82,994.65

TOTAL ASSETS 160,475.41 104,952.72

LIABILITIES AND EQUITY

LIABILITIES

494.000.2000 ACCOUNTS PAYABLE 268.57 .00

TOTAL LIABILITIES 268.57 .00

FUND EQUITY

UNAPPROPRIATED FUND BALANCE:

494.000.3825 FUND BALANCE 88,562.02 106,500.89

REVENUE OVER EXPENDITURES - YTD 71,644.82 79,891.57

BALANCE - CURRENT DATE 160,206.84 186,392.46

TOTAL FUND EQUITY 160,206.84 186,392.46

TOTAL LIABILITIES AND EQUITY 160,475.41 186,392.46

CITY OF COLDWATER AND CBPUDETAIL REVENUES WITH COMPARISON TO BUDGET

FOR THE 2 MONTHS ENDING AUGUST 31, 2021

FUND 494 - DDA FUND

CUR PRD PY PRD CURRENT PRIOR CURRENT % OF

ACTUAL ACTUAL YTD ACTUAL YTD ACTUAL BUDGET VARIANCE BUDGET

FOR ADMINISTRATION USE ONLY 17 % OF THE FISCAL YEAR HAS ELAPSED 08/31/2021 01:44PM PAGE: 1

DDA

494.000.4050 TAX CAPTURE 81,866.74 80,832.71 81,866.74 80,832.71 95,000.00 ( 13,133.26) 86.18

494.000.5050 FEDERAL GRANT .00 .00 .00 35,000.00 .00 .00 .00

494.000.5730 PA 86 - LCSA .00 .00 .00 .00 1,500.00 ( 1,500.00) .00

494.000.6640 INTEREST .00 25.16 138.30 71.40 500.00 ( 361.70) 27.66

494.000.6940 MISCELLANEOUS 427.00 .00 427.00 550.00 .00 427.00 .00

494.000.6990 CONTRIB - GENERAL FUND .00 .00 .00 .00 2,000.00 ( 2,000.00) .00

TOTAL DDA 82,293.74 80,857.87 82,432.04 116,454.11 99,000.00 ( 16,567.96) 83.26

TOTAL FUND REVENUE 82,293.74 80,857.87 82,432.04 116,454.11 99,000.00 ( 16,567.96) 83.26

CITY OF COLDWATER AND CBPUDETAIL EXPENDITURES WITH COMPARISON TO BUDGET

FOR THE 2 MONTHS ENDING AUGUST 31, 2021

FUND 494 - DDA FUND

CUR PRD PY PRD CURRENT PRIOR CURRENT % OF

ACTUAL ACUTAL YTD ACTUAL YTD ACTUAL BUDGET VARIANCE BUDGET

FOR ADMINISTRATION USE ONLY 17 % OF THE FISCAL YEAR HAS ELAPSED 08/31/2021 01:44PM PAGE: 2

DDA

494.000.7022 TRAVEL/EDUCATION/TRAINING .00 .00 .00 25.00 3,500.00 3,500.00 .00

494.000.7252 CONTRACTUAL SERVICES -CONTRA 1,000.00 1,000.00 2,000.00 2,000.00 12,000.00 10,000.00 16.67

494.000.7281 MEMBERSHIP & DUES .00 .00 .00 .00 500.00 500.00 .00

494.000.7580 REBATE PROGRAM 243.00 5,250.00 243.00 5,250.00 30,000.00 29,757.00 .81

494.000.7824 GENERAL DOWNTOWN MAINTENANC .00 .00 .00 .00 20,000.00 20,000.00 .00

494.000.8000 COMMUNITY PROMOTIONS .00 .00 .00 .00 6,000.00 6,000.00 .00

494.000.9561 MISCELLANEOUS-58 WEST CHICAGO .00 268.57 297.47 535.29 10,000.00 9,702.53 2.97

494.000.9908 FUNDING FOR OTHER PROJECTS .00 .00 .00 36,999.00 17,000.00 17,000.00 .00

TOTAL DDA 1,243.00 6,518.57 2,540.47 44,809.29 99,000.00 96,459.53 2.57

TOTAL FUND EXPENDITURES 1,243.00 6,518.57 2,540.47 44,809.29 99,000.00 96,459.53 2.57

NET REVENUES OVER EXPENDITURE 81,050.74 74,339.30 79,891.57 71,644.82 .00 79,891.57 .00

CITY OF COLDWATER Check Register - Detailed Check Register - DDA Page: 1

Check Issue Dates: 7/1/2021 - 8/31/2021 Aug 31, 2021 01:54PM

Report Criteria:

Report type: GL detail

Bank.Bank Number = 1

Invoice Detail.GL account = "4940007000"-"4940009999"

GL Check Check Invoice Invoice Invoice Invoice Check

Period Issue Date Number Payee Number Sequence GL Account Amount Amount

10297

58 W CHICAGO ST

07/21 07/25/2021 10297 COLDWATER BOARD OF PUBLI 5124721 1 494.000.9561 280.93 280.93 M

Total 10297: 280.93

10397

58 W CHICAGO ST

08/21 08/25/2021 10397 COLDWATER BOARD OF PUBLI 5124821 1 494.000.9561 260.68 260.68 M

Total 10397: 260.68

83040

DOWNTOWN ENHANCEMENT PROJECT

07/21 07/13/2021 83040 INTERSECT STUDIO LLC 2041 1 494.000.9908 2,301.00 2,301.00

Total 83040: 2,301.00

83109

58 W CHICAGO ST

07/21 07/14/2021 83109 MICHIGAN GAS UTILITIES 0506415700 1 494.000.9561 48.12 48.12

Total 83109: 48.12

83118

Summer workshop

07/21 07/15/2021 83118 CARD SERVICE CENTER Tappenden J 1 494.000.7022 50.00 50.00

Total 83118: 50.00

83183

ADMIN FEE SERVICES FOR JULY 2021

07/21 07/28/2021 83183 CITY OF COLDWATER 47629 CUST 1 494.000.7252 1,000.00 1,000.00

M = Manual Check, V = Void Check

CITY OF COLDWATER Check Register - Detailed Check Register - DDA Page: 2

Check Issue Dates: 7/1/2021 - 8/31/2021 Aug 31, 2021 01:54PM

GL Check Check Invoice Invoice Invoice Invoice Check

Period Issue Date Number Payee Number Sequence GL Account Amount Amount

Total 83183: 1,000.00

83416

REBATE FOR 49 W CHICAGO ST

08/21 08/24/2021 83416 2ND STORY MARKETING LLC REBATE #20 1 494.000.7580 243.00 243.00

Total 83416: 243.00

83440

ADMIN FEE SERVICES FOR AUGUST 2021

08/21 08/24/2021 83440 CITY OF COLDWATER 47670 CUST 1 494.000.7252 1,000.00 1,000.00

Total 83440: 1,000.00

83483

58 W CHICAGO ST

08/21 08/24/2021 83483 MICHIGAN GAS UTILITIES 0506415700 1 494.000.9561 36.79 36.79

Total 83483: 36.79

Grand Totals: 5,220.52

Report Criteria:

Report type: GL detail

Bank.Bank Number = 1

Invoice Detail.GL account = "4940007000"-"4940009999"

M = Manual Check, V = Void Check