City Counci lCi ty Counci l Regular MeetingJune 22, 2020Page | 1

City of Manassas, VirginiaCity Council Meeting

AGENDA

City Council Regular MeetingCouncil Chambers

9027 Center StreetManassas, VA 20110

Monday, June 22, 2020

Call to Order - 5:30 p.m.

Roll Call

Invocation and Pledge of Allegiance

Staff Reports

1. Consent Agenda

All matters listed under the consent agenda are considered to be routine by the City Counciland will be enacted by one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the consent agenda and consideredseparately.

SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings ofthe ordinances be dispensed."

SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agendaand be added as Items # and #, respectively, and that the remaining Consent Agenda itemsbe approved as it now appears and the readings of the ordinances be dispensed."

1.1 Approval of Minutes - Special Meetings of June 1 and June 3, and RegularMeeting of June 8, 2020.(Staff: Lee Ann Henderson, City Clerk)6-1-2020 Minutes (Special)6-3-2020 Minutes (Special)

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City Counci lCi ty Counci l Regular MeetingJune 22, 2020Page | 2

6-8-2020 Minutes (Special)

1.2 Resolution #R-2020- 42: Resolution Extending the Deadline for Filing anAffidavit in Support of an Application for Real Property Tax Relief Pursuant toManassas City Code §110-82(Staff: Douglas Waldron, Commissioner of the Revenue)Agenda Statement - Resolution #R-2020-42Resolution #R-2020-42

1.3 Resolution #R-2020-45: Northern Virginia Workforce Development Board AreaXI Consortium Agreement(Staff: W. Patrick Pate, City Manager)Agenda Statement - NVWDB Consortium Agreement 2020R-2020-45 - NVWDB Consortium 2020Area 11 2021-2022 Consortium Agreement.FINAL Updated

1.4 Resolution #R-2020-46: Amended Outdoor Dining License Agreement at 9413Main Street for Dorn Enterprises, LLC. (Philadelphia Tavern)(Staff: Matthew D. Arcieri, AICP, Director of Planning & Development)Agenda Statement - Resolution #R-2020-46Resolution #R-2020-46Philadelphia Tavern - Revised Outdoor Dining License

2. Ordinances and Resolutions

2.1 Resolution #2020-06-R: Amending the Fiscal Year 2020 Budget by Budgetingand Appropriating $1,050,951 of CARES Act Federal Grant Revenue forCOVID-19 Pandemic Related Costs for Manassas City Schools(Andy Hawkins, Executive Director of Finance & Operations Manassas CityPublic Schools)Agenda Statement - Resolution #2020-06-RResolution #2020-06-RBackup for Resolution #2020-06-R: CARES Act Grant Award Letter for Schools

2.2 Resolution #2020-05-R: Amending the Fiscal Year 2020 Budget by Budgetingand Appropriating a $157,000 Federal Aviation Administration 2020 CARES ActGrant for the Manassas Regional Airport(Staff: Juan E. Rivera, Airport Director)Agenda Statement - Resolution #2020-05-R2020-05-RCares Act Grant Approval Letter

2.3 Resolution #R-2020-43: Resolution Approving a Cooperation AgreementBetween the City of Manassas and the Economic Development Authority of theCity of Manassas for Small Business Relief Programs Using CARES Act Funds(Staff: Patrick Small, Economic Development Director)

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City Counci lCi ty Counci l Regular MeetingJune 22, 2020Page | 3

Agenda Statement - CARES Act grantsR-2020-43 - CARES Act Small Business Relief FundingCARES Act Cooperation Agreement

2.4 Resolution #R-2020-44: Resolution Approving a Contract Agreement betweenthe City of Manassas and Historic Manassas, Inc.(Staff: Patrick Small, Economic Development Director)Agenda Statement - HMI Contract AgreementR-2020-44 - HMI Contract AgreementHMI Agreement - 2009HMI Agreement - 2020

2.5 Resolution #R-2020-47: Resolution Declaring Friday, June 19, 2020, a CityHoliday in Recognition and Commemoration of Juneteenth

R-2020-47 - Juneteenth

3. Authorize a Closed Meeting

3.1 Authorize a Closed MeetingAgenda Statement - Authorize a Closed Session - June 22, 2020

4. Certify the Closed Meeting

4.1 Certify the Closed MeetingAgenda Statement - Certify a Closed Meeting

Adjournment

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CITY OF MANASSAS Page 1 JUNE 1, 2020

A Special Session Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Pamela J. Sebesky, Council Members Michelle Davis-Younger, Theresa Coates Ellis, Ian T. Lovejoy, Ralph J. Smith, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, City Attorney Craig Brown, City Clerk Lee Ann Henderson, Police Chief Doug Keen, Fire and Rescue Chief Robert Clemons, and Community Development Director Elizabeth Via-Gossman. Electronically participated: Finance Director Diane Bergeron, Budget Manager Amanda Hamm, Social Service Director Michele Gehr, and Public Works Director Scott Horan.

Mayor Parrish called the meeting to order at 5:32 p.m., delivered the invocation, and led those present in the Pledge of Allegiance.

1. RECONSIDERING UNCODIFIED ORDINANCE #O-2020-16Motion: Council Member Wolfe moved to approve Uncodified Ordinance #O-

2020-16: Setting the Tax Year 2021 Real Estate Tax Rates to Support the Fiscal Year 2021 Budget (Second Reading).

Second: Council Member SmithVote: Motion Carried (4-2)

Ayes: Davis-Younger, Sebesky, Smith, WolfeNays: Ellis, Lovejoy

Mayor Parrish called on Police Chief Doug Keen to provide an update on the protesters that had taken place throughout the City and the protest that was currently taken place. Due to the ongoing protesting, Chief Keen suggested that the Council end the meeting as quickly as possible. Council Member Wolfe inquired if a curfew needed to be established. Chief Keen stated his belief that it is not necessary at this time. Council Member Lovejoy asked Chief Keen and City Attorney Craig Brown to explain, if needed, how to implement a curfew. Chief Keen mentioned that the City of Manassas is accredited by the Commission for Accreditation for Law Enforcement Agencies CALEA which requires additional training for officers.

Council Member Lovejoy suggested that the meeting be continued to another evening considering that the City of Manager, Deputy City Manager, Chief of Police, and the Chief of Fire and Rescue are all in the meeting and may need to take care of City business.

City Manager Pate asked that Council determine whether Item 2.3 could be moved to Consent for the June 8 City Council Meeting.

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CITY OF MANASSAS Page 2 JUNE 1, 2020

2.3 Resolution #2020-02-R: Amending the FY2020 Budget by Budgeting and Appropriating $281,000 of Land Sale Proceeds in the Gateway Capital Projects Fund to Stabilize Annaburg Manor

Community Development Director Liz Via-Gossman reminded City Council that when they approved the CIP to buy Annaburg Manor that the intention was to also purchase a new roof. Ms. Via-Gossman explained that during renovation, it was discovered that new gutters were a priority and recommended to replacing the roof and gutters at the same time for cost efficiency.

Council agreed on continuing the remainder of the agenda to June 3. Mr. Pate provided a brief update regarding the Library Contract with Prince William County and suggested having this item on the June 8 meeting and Council agreed.

ADJOURNMENT

Motion: Council Member Lovejoy moved adjourn the meetingSecond: Council Member Wolfe

Mayor Parrish declared that the remainder of the agenda items will be continued to Wednesday, June 3 at 5:30 p.m.

Mayor Parrish declared the meeting adjourned at 6:16 p.m.

The following agenda items will be continued to Wednesday, June 8 at 5:30 p.m.

2. WORKSESSION

2.1 COVID-19 CARES Act - Emergency Assistance Program (EAP)2.2 Dean Park Improvement Capital Project – Phase One2.4 Georgetown South Parking2.5 Grant Avenue Project Update2.6 City Manager's Time

Mayor City Clerk

Date Approved

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CITY OF MANASSAS Page 1 JUNE 3, 2020

A Continuation of the June 1, 2020, Special Session Meeting of the Council of the City of Manassas, Virginia, was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Pamela J. Sebesky, Council Members Michelle Davis-Younger, Theresa Coates Ellis, Ian T. Lovejoy, Ralph J. Smith, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, City Attorney Craig Brown, City Clerk Lee Ann Henderson, Community Development Director Elizabeth Via-Gossman and Social Services Director Michele Gehr. Electronically participating: Police Chief Doug Keen, Fire and Rescue Chief Robert Clemons, Budget Manager Amanda Hamm.

Mayor Parrish called the meeting to order at 5:33 p.m., delivered the invocation, and led those present in the Pledge of Allegiance.

1. WORKSESSION

1.1 COVID-19 CARES Act - Emergency Assistance Program (EAP)

City Manager Pat Pate provided an update on the CARES Act stating that the City has received the first allocation of the CARES Act funds. Mr. Pate mentioned that the first discussion of allocation of funds will be discussed during the June 8 Council meeting. He mentioned that the Economic Development Authority (EDC) will a program for grant funding which Council will discuss during the June 22 Council meeting. Mr. Pate stated that he had coordinated with the Director of Social Services, Michele Gehr, for an individual recovery efforts program and Ms. Gehr provided an update on that program.

Mayor Parrish stated the Council needs to authorize the EDC to proceed with the development of an Emergency Assistance Program for businesses.

Motion: Council Member Wolfe moved to authorize the EDC to develop an Emergency Assistance Program for businesses

Second: Council Member Davis-YoungerVote: Motion Carried Unanimously

1.2 Dean Park Improvement Capital Project – Phase One

Community Development Director Elizabeth Via-Gossman provided an update. Ms. Via-Gossman mentioned that there would be follow-up discussions that need to take place as this project progresses.

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CITY OF MANASSAS Page 2 JUNE 3, 2020

1.3 Georgetown South Parking

Deputy City Manager Bryan Foster provided background history including how the community association provided feedback, and how to proceed forward. He provided scenarios that Council could implement, if so desired. Mayor Parrish reminded Council that this is public property and that any action that Council desired to take will be coming back to the City and not to the Georgetown South HOA. The Mayor stated his concerns about work vehicles not being registered within the district. Mr. Foster suggested that the next steps would be to take into consideration the letter that Georgetown South provided and discuss at a later work session possible ordinance amendments, which might entail creating a new parking district for Georgetown South and allowing residents to purchase a maximum of three parking stickers per address with the third parking sticker at a higher cost. Council Member Wolfe suggested that Council consider Mr. Foster’s suggestion of a work session and suggested inviting Georgetown South’s HOA Board. Mr. Foster stated that will be scheduled once the prohibition on larger groups due to the pandemic has been lifted.

1.4 Grant Avenue Project Update

Deputy City Manager Bryan Foster provided an update on this project. Mayor Parrish suggested that an update on this particular project could be inserted with the utility bills for residents in the area.

1.5 City Manager's Time

Mayor Parrish read the following statement on behalf of the Council and the City:

“The elected officials of the City of Manassas and our citizens are sickened and saddened by the death of Mr. George Floyd. Our thoughts and prayers are with his family and those who mourn the loss of this man whose life was taken too soon. His death should have never occurred nor the deaths of too many others. We should never tolerate racism in any form. It is not in the culture of this community to tolerate such injustice to any human.

We know that this has been an extremely emotional time for the entire country and that we have suffered as a community along with other communities across the United States. The Manassas City Council shares your grief for a country in turmoil. Our hope is for this strife to turn into conversations and change that will be the catalyst for a future without racial tensions or inequity.

Over the last few days there have been organized demonstrations and peaceful protests in and around our City. We have heard your voice, your anguish, and pain. We support your right to peacefully express your concerns. We will work to create a world that reflects the values of diversity, inclusion, and equity for all. We have talked with, met with, and walked with protesters exercising their 1st Amendment rights.

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CITY OF MANASSAS Page 3 JUNE 3, 2020

In the words of the great Dr. Martin Luther King, Jr. “Nonviolence means avoiding not only external physical violence but also internal violence of spirit. You not only refuse to shoot a man, but you refuse to hate him.”

We are here to listen. We are here to help. We are here.”

Mr. Pate provided an update by stating that there are some rallies planned for this weekend. He said that one rally is planned in the city and the other is planned to start in the city then move into Prince William County.

The City Manager mentioned that the city is seeing a decline in the COVID-19 cases but is still considered a hot spot by the Department of Health.

Mr. Pate stated that on Monday information on the 2020 Census will be handed out at the three school food distribution sites.

Council Member Davis-Younger asked for an update on the dilapidated property on Prescott Avenue. Ms. Via-Gossman provided an update on that property.

Vice Mayor Sebesky suggested the City investigate a cultural diversity committee. Mr. Pate mentioned that Social Services has been working on that.

ADJOURNMENT

Mayor Parrish declared the meeting adjourned at 7:34 p.m.

Mayor City Clerk

Date Approved

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CITY OF MANASSAS Page 1 JUNE 8, 2020

A Regular Session Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Pamela J. Sebesky, Council Members Michelle Davis-Younger, Theresa Coates Ellis, Ian T. Lovejoy, Ralph J. Smith, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, City Attorney Craig Brown, City Clerk Lee Ann Henderson, Community Development Director Elizabeth Via-Gossman and Police Chief Doug Keen. Electronically participating: Social Services Director Michele Gehr, Finance Director Diane Bergeron, Budget Manager Amanda Hamm, Public Works Director Scott Horan, and Treasurer Patricia Richie-Folks.

Mayor Parrish called the meeting to order at 5:30 p.m., delivered the invocation, and led those present in the Pledge of Allegiance.

STAFF REPORTS

City Manager, W. Patrick Pate, provided a status update on COVID-19 cases, hospitalizations, deaths, and unemployment within the City of Manassas.

Mr. Pate mentioned that the Harris Pavilion will be hosting virtual events and stated residents can check out the City’s Facebook page or the Harris Pavilion’s page for a list of performances.

Mr. Pate provided an update on the demonstrations that have taken place throughout the City.

Mr. Pate informed the Council Members that they have been provided the Manassas Economic Development 2019 Report.

Police Chief Doug Keen presented a report to the City Council on the Police Department’s commitment to integrity, respect, public service and professional standing. Vice Mayor Sebesky mentioned that she would like to see the cultural diversity committeebe established by sometime before fall.

Vice Mayor Sebesky informed the citizens that Historic Manassas, Inc., holds the Annual Celebrate America event, the City contracts with them, and has had to cancel this year’s event.

Vice Mayor Sebesky suggested that it would be beneficial for the Council be involved in how the CARES Act Federal Grant revenue is appropriated.

Council Member Davis-Younger referenced the COVID-19 testing on Wednesday, June 10 at 9 am located at Osbourn High School.

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CITY OF MANASSAS Page 2 JUNE 8, 2020

CONSENT AGENDA

Motion: Council Member Lovejoy moved to approve Consent Agenda Items 1.1 – 1.4 and that the reading of the ordinances be dispensed.

1.1 City Council Minutes: May 18, 20201.2 Proclamation: Men’s Health Month, June 20201.3 Resolution #R-2020-38: A Resolution Authorizing a Partial Refund of the

Bank Franchise Tax to Branch Banking and Trust1.4 Resolution #R-2020-41: Virginia Railway Express Parking Garage

Agreement Extension

Second: Council Member EllisVote: Motion Carried Unanimously

2. ORDINANCES AND RESOLUTIONS

Mr. Pate noted that the only change to this resolution was from a request from the School Board to reflect their numbers.

2.1 Resolution R-2020-27: A Resolution to Adopt and Appropriate the Annual Operating Budget and the First Year of the Five-Year Capital Improvement Program for the Fiscal Year Beginning July 1, 2020, and Ending June 30, 2021 (to reflect School Board numbers)

Motion: Council Member Wolfe moved to approve Resolution R-2020-27, A Resolution to Adopt and Appropriate the Annual Operating Budget and the First Year of the Five-Year Capital Improvement Program for the Fiscal Year Beginning July 1, 2020, and Ending June 30, 2021

Second: Council Member SmithVote: Motion Carried Unanimously

2.2 Resolution #2020-04-R: Amending the Fiscal Year 2020 Budget by Budgeting and Appropriating $3,584,580 of CARES Act Federal Grant Revenue for COVID-19 Pandemic Related Costs

Mr. Pate acknowledged that the City had received these funds and are appropriating the funds accordingly.

Motion: Council Member Lovejoy moved to approve Resolution #2020-04-R: Amending the Fiscal Year 2020 Budget by Budgeting and Appropriating $3,584,580 of CARES Act Federal Grant Revenue for COVID-19 Pandemic Related Costs

Second: Council Member Davis-YoungerVote: Motion Carried Unanimously

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CITY OF MANASSAS Page 3 JUNE 8, 2020

2.3 Resolution #2020-02-R: Amending the Fiscal Year 2020 Budgeting and Appropriating $481,000 of Land Sale Proceeds in the Gateway Capital Projects Fund to Stabilize Annaburg Manor

Community Development Director Elizabeth Via-Gossman stated that this funding will provide an historically accurate roof, new cornices, new gutters, remove the black mold on the front of the building, and repaint the building.

Motion: Council Member Wolfe moved to approve Resolution #2020-02-R: Amending the Fiscal Year 2020 Budgeting and Appropriating $481,000 of Land Sale Proceeds in the Gateway Capital Projects Fund to Stabilize Annaburg Manor

Second: Council Member LovejoyVote: Motion Carried Unanimously

2.4 Resolution #R-2020-40: Resolution Approving an Agreement Between the Board of County Supervisors of Prince William County, Virginia, and the City of Manassas for Library Services

Community Development Director Elizabeth Via-Gossman provided background history on this agreement. She stated that the City worked with the County to have a library within City limits and a more predictable amount that the City will pay to the County for this service.

Motion: Vice Mayor Sebesky moved to approve Resolution #R-2020-40: Resolution Approving an Agreement Between the Board of County Supervisors of Prince William County, Virginia, and the City of Manassas for Library Services

Second: Council Member WolfeVote: Motion Carried Unanimously

2.5 Resolution #R-2020-39: A Resolution of Commitment to the Principles of Diversity, Inclusion and Equity in Honor of All Victims of Racial Injustice

Motion: Council Member Smith moved to approve Resolution #R-2020-39: A Resolution of Commitment to the Principles of Diversity, Inclusion and Equity in Honor of All Victims of Racial Injustice

Second: Council Member Davis-YoungerVote: Motion Carried Unanimously

3. AUTHORIZE A CLOSED MEETING

3.1 Authorize a Closed Meeting

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CITY OF MANASSAS Page 4 JUNE 8, 2020

Motion: Council Member Wolfe moved that Council convene in a closed meeting to discuss the following: the terms and conditions of a proposed agreement for the acquisition of real property on Center Street, the purchase price for the acquisition of property in the Godwin Technology Corridor for a public purpose, and the terms and conditions for a sale of property in the Godwin Technology Corridor, where discussion of any of these items in an open meeting would adversely affect the bargaining position or negotiating strategy of the City, as authorized by Virginia Code Section 2.2-3711(A)(3), and discussion of the qualifications of specific applicants for appointments to Boards, Committees and Commissions, as authorized by Virginia Code Section 2.2-3711(A)(1)

Second: Council Member Davis-YoungerVote: Motion Carried Unanimously

The City Council retired to the closed meeting at 6:58 p.m.

4. CERTIFY CLOSED MEETING

4.1 Certify Closed Meeting

The City Council returned from the closed meeting at 7:05 p.m.

Motion: Council Member Wolfe moved that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion.

Seconded: Vice Mayor SebeskyVote: Motion Carried Unanimously

Appointments to Boards, Committees, and Commissions

Motion: Council Member Davis-Younger moved that the following appointments be approved:

Yajaira Balcarcel to the Advisory Board to Social Services as a regular member for a first four-year term beginning May 26, 2020 and ending June 30, 2024.

Michael Laverty to the Beautification Committee as a regular member for a first four-year term beginning July 1, 2020 and ending June 30, 2024.

Laura Coates to the Parks and Recreation Committee as a regular member for a partial term ending June 30, 2023.

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CITY OF MANASSAS Page 5 JUNE 8, 2020

Lt. James Rust to the Towing Ordinance Advisory Board as the Law Enforcement Representative for a first four-year term beginning June 8, 2020 and ending June 30, 2024.

That the following reappointments be approved:

Larry Cain to the Advisory Board to Social Services as a regular member for a full four-year term beginning July 24, 2020 and ending June 30, 2024.

Raymond Beverage to the Prince William County Commission on Aging as a regular member for a fourth four-year term beginning July 1, 2020 and ending June 30, 2024.

Kenneth Torian to the Local Board of Building Code Appeals as a regular member for a third four-year term beginning July 1, 2020 and ending June 30, 2024.

Ross Snare to the Manassas Business Council as a regular member for a second four-year term beginning July 1, 2020 and ending June 30, 2024.

Robert J. Keller to the Manassas Historic Resources Board as a regular member for a second four-year term beginning July 1, 2020 and ending June 30, 2024.

Robert J. Fisher to the Manassas Historic Resources Board as a regular member for a second four-year term beginning July 1, 2020 and ending June 30, 2024.

John Snider to the Manassas Regional Airport Commission as a regular member for a first full four-year term beginning July 1, 2020 and ending June 30, 2024.

Juan Cabrera to the Manassas Regional Airport Commission as a regular member for a first full four-year term beginning July 1, 2020 and ending June 30, 2024.

Mason Hollcroft to the Utilities Commission as a regular member for a third four-year term beginning July 1, 2020 and ending June 30, 2024.

Stephen Silberstein to the Utilities Commission as a regular member for a first four-year term beginning July 1, 2020 and ending June 30, 2024.

That the City Attorney be authorized to recommend the following re-appointments to the Circuit Court of Prince William County:

Gloria R. Hollis to the Board of Equalization as a regular member to fill a first full three-year term ending June 30, 2023.

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CITY OF MANASSAS Page 6 JUNE 8, 2020

Sandy Day to the Board of Equalization as an alternate member to fill first full two-year term ending June 30, 2022.

Seconded: Vice Mayor SebeskyVote: Motion Carried Unanimously

ADJOURNMENT

Mayor Parrish declared the meeting adjourned at 7:08 p.m.

Mayor City Clerk

Date Approved

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: Consent Agenda

Agenda Title: Resolution #R-2020-42: Resolution Extending the Deadline for Filing an Affidavit in Support of an Application for Real Property Tax Relief Pursuant to Manassas City Code §110-82

Recommendation: Approval

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances dispensed.

If removed from the Consent Agenda:I move that Resolution #R-2020-42 be approved.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

Due to the Covid-19 pandemic, City Hall was closed to the public for a periodof time. It is necessary for the due date for Real Estate Tax Relief for the Elderly and Disabled be extended from July 1 to August 1 for this year only.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff: Douglas Waldron, Commissioner of the Revenuedwaldron@manassasva.gov(703) 257-8220

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MOTION: June 22, 2020Regular Meeting

SECOND: Res. No. R-2020-42

RE: RESOLUTION EXTENDING THE DEADLINE FOR FILING AN AFFIDAVIT IN SUPPORT OF AN APPLICATION FOR REAL PROPERTY TAX RELIEF PURSUANT TO MANASSAS CITY CODE §110-82

WHEREAS, Manassas City Code §110-82 provides for real property tax exemptions or deferrals for certain taxpayers who are at least 65 years of age or permanently and totally disabled, and who meet certain income and net financial worth limitations; and

WHEREAS, taxpayers who wish to take advantage of the tax relief program must file an affidavit in support of their application after January 1 of each year, but before July 1; and

WHEREAS, as a result of the coronavirus pandemic City Hall and the Office of theCommissioner of Revenue have been closed to the public for an extended period of time, which has prevented tax relief applicants from seeking assistance with filing the required affidavit in a timely manner; and

WHEREAS, the enforcement of the July 1 deadline for filing an affidavit would be a hardship for those elderly and disabled taxpayers who need assistance in completing the required affidavit; and

WHEREAS, City Hall has now reopened to the public, and the Commissioner of Revenue has recommended that the deadline for filing an affidavit in support of tax relief pursuant to City Code §110-82 be extended this year from July 1, 2020 to August 1, 2020; and

WHEREAS, it is in the best interests of the City and its elderly and disabled taxpayers who qualify for relief to extend the affidavit deadline as requested by the Commissioner of Revenue.

NOW, THEREFORE, BE IT RESOLVED that the deadline for filing an affidavit in support of an application for tax relief pursuant to Manassas City Code §110-82 is hereby extended this year from July 1, 2020 to August 1, 2020. Unless modified by City Council, July 1 shall remain the affidavit deadline in future years.

___________________________________Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

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June 22, 2020Regular MeetingRes. No. R-2020-42Page 2

ATTEST:

__________________________________Lee Ann Henderson City Clerk

Votes:

Ayes: Nays: Absent from Vote: Absent from Meeting:

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: Consent Agenda

Agenda Title: Resolution #R-2020-45: Northern Virginia Workforce Development Board Area XI Consortium Agreement

Recommendation: Approve Resolution #R-2020-45.

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved.

If removed from the Consent Agenda:I move approval of Resolution #R-2020-45.

Date Last Consideredby City Council:

July 23, 2018

Summary and/orComments:

The Northern Virginia Workforce Development Board (NVWDB) requests that the City Council approve the Area XI Consortium Agreement for the implementation of the Workforce Investment Act for the period July 1, 2020–June 30, 2022. This is a regional Agreement between the NVWDB and its partners in the Northern Virginia Workforce System which includes the City of Manassas, City of Manassas Park, City of Fairfax, City of Falls Church, Prince William County, Loudoun County and Fairfax County.

David Hunn, Executive Director of the Northern Virginia Workforce Development Board and President and CEO of SkillSource Group, Inc., will be available to answer questions regarding the Consortium Agreement.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Pat Pate, City Managerppate@manassasva.gov703.257.8212

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MOTION: June 22, 2020

Regular MeetingSECOND: Res. No. R-45

RE: A RESOLUTION APPROVING THE NORTHERN VIRGINIA WORKFORCE DEVELOPMENT BOARD AREA XI CONSORTIUM AGREEMENT, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY

WHEREAS, the Northern Virginia Workforce Development Board Area XI Consortium Agreement is a regional agreement between the NVWDB and its partners in the Northern Virginia Workforce System, which includes the City of Manassas, the City of Manassas Park, the City of Fairfax, the City of Falls Church, Prince William County, Loudoun County, and Fairfax County; and

WHEREAS, the Northern Virginia Workforce Development Board (NVWDB) has requested that the City Council approve the Area XI Consortium Agreement for the implementation of the Workforce Investment Act for the period July 1, 2020 through June 30, 2022; and

WHEREAS, approval of the Northern Virginia Workforce Development Board Area XI Consortium Agreement is in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED by the Council for the City of Manassas, Virginia that the attached Northern Virginia Workforce Development Board Area XI Consortium Agreement between the City of Manassas and its Northern Virginia partners is hereby approved, and the Mayor is authorized to execute the Agreement on behalf of the City, in form approved by the City Attorney.

Harry J. Parrish II Mayor

On behalf of the City Council Of Manassas, Virginia

ATTEST:

Lee Ann Henderson City Clerk

Votes:Ayes: Nays: Absent from Vote: Absent from Meeting:

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VIRGINIA CAREER WORKS – NORTHERN

NORTHERN VIRGINIA WORKFORCE AREA XI

CONSORTIUM AGREEMENT

For the Period of July 2020 – June 2022

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Area #11 Consortium Agreement 2 July 2020 – June 2022

CONSORTIUM AGREEMENT BETWEEN FAIRFAX COUNTY CITY OF FAIRFAX CITY OF FALLS CHURCH LOUDOUN COUNTY PRINCE WILLIAM COUNTY CITY OF MANASSAS CITY OF MANASSAS PARK Continuing the

I. NORTHERN VIRGINIA WORKFORCE DEVELOPMENT AREA #11 and the Virginia Career Works Northern Region

WHEREAS, the Commonwealth of Virginia has determined that workforce development is critical to the long-term economic health of the state, and WHEREAS, the driving force for the envisioned workforce development system should be local, employer driven partnerships focused upon continuous improvement of customer services, and WHEREAS, cost effective grant management, oversight and strategic planning for the local partnerships, is best provided through intergovernmental collaboration, and WHEREAS, the Commonwealth of Virginia Board of Workforce Development (“State Board”) established pursuant to the Workforce Innovation and Opportunity Act of 2014 (“WIOA”) is required to designate Workforce Development Areas (“Areas”) as expeditiously as possible, and WHEREAS, each Area shall have a Local Workforce Development Board (“Local Board”) appointed by Chief Local Elected Officials in accordance with the WIOA and State criteria, and WHEREAS, the Commonwealth of Virginia is implementing a new Statewide workforce brand as Virginia Career Works, and WHEREAS, each Area containing two or more general purpose local governments (cities and counties) is required to execute a Consortium Agreement (“Agreement”) between the Chief Local Elected Officials of those governments, NOW, THEREFORE, BE IT RESOLVED as follows:

21

Area #11 Consortium Agreement 3 July 2020 – June 2022

1. AREA DESIGNATION The Counties of Fairfax, Loudoun, and Prince William, and the Cities of Fairfax, Falls Church, Manassas and Manassas Park, hereinafter referred to as the parties, jointly apply for designation as a Workforce Development Area. 2. AREA AND BOARD NAME The Area shall be entitled the Northern Virginia Workforce Development Area. The Local Workforce Development Board shall operate under the State of Virginia workforce brand called Virginia Career Works – Northern. 3. THE CHIEF LOCAL ELECTED OFFICIAL The parties shall select a single Chief Local Elected Official (“CLEO”) as follows: Each of the parties will select a chief elected official from the general purpose local governmental body. These Chief Local Elected Officials will form the Consortium. They will select a Chair of the Consortium, who will serve as the single Chief Local Elected Official for the Area. The Consortium shall appoint Local Board members in accordance with the Consortium Agreement and the Consortium Chair will have a seat on the Local Board. The Consortium will meet at least two times a year for the purpose of strategic planning and approving the Area's plan. At least one of these meetings shall be in conjunction with the Local Board. 4. STRATEGIC ROLE OF LOCAL ELECTED OFFICIALS The parties agree that local elected officials play a critical role in the success of the workforce development system. Working through the Consortium and the Consortium Chair, the parties will take advantage of the following opportunities offered by WIOA:

• The Northern Virginia Workforce Area’s workforce development strategies, programs and services will reflect the region’s economic development goals and employment-related needs.

• We will be able to refer our constituents – both job seekers and employers – to high

quality programs and services available through Virginia Career Works - Northern Centers and affiliate sites.

• The Board of Virginia Career Works - Northern will reflect the highest level of

business and community leaders and will be a powerful organization that plans and directs our strategies for workforce programs and services.

• We will have a coordinated regional approach that integrates the development of

career pathways and sector strategies that address the high-demand industries and occupations in Northern Virginia.

22

Area #11 Consortium Agreement 4 July 2020 – June 2022

• We will use the power of our offices to leverage Federal, State and municipal resources to achieve greater impact. Our Virginia Career Works – Northern Centers will include strong participation among partner programs.

• We are fully accountable for the fiscal integrity of programs funded by the

Workforce Innovation and Opportunity Act and select a responsible fiscal agent to administer the funds.

• We commit to negotiating strong performance goals with the State and supporting

continuous improvement and data-driven program management.

The parties are committed to following and implementing the Virginia State Local Plan and any new regulations as released by the U.S. Department of Labor Employment and Training Administration in regard to the Workforce Innovation and Opportunity Act. 5. LOCAL ELECTED OFFICIAL (CLEO) AND WORKFORCE

DEVELOPMENT BOARD (WDB) FUNCTIONS The parties, acting through the CLEO chosen in accordance with the preceding section of this Agreement, shall perform the following functions:

a. Engage in a regional workforce development planning (WIOA Sec. 106(c)(1) and 108(d));

b. Appoint members of the Virginia Career Works - Northern Board (107(c)(1)(B)); c. Provide oversight of the Virginia Career Works - Northern system, including

agreeing with the Board on establishing the One-Stop MOU with partners and the method of funding one-stop infrastructure costs and selection of the One-Stop Operator (108(h)(1)(A)(i);

d. Provide oversight of local youth, adult, and dislocated worker programs, and ensure the appropriate use, management and investment of funds to maximize performance outcomes;

e. Work with the State and local board on provision of rapid response services in the local area. (134)(a)(2);

f. Be the grant recipient (12)(B)(i)(I) or designate an entity (i)(II) and assume liability for any misuse of grant fund;

g. Review and approval of the budget for the local workforce development system; h. To the extent feasible, align all investments in workforce development in the Area,

whether WIOA resources or other resources, under the policy umbrella of Virginia Career Works - Northern;

i. When applicable, ensure that policies of Virginia Career Works - Northern for workforce development, become integrated into county and city overall policies for economic development, education, and workforce development;

j. Other functions as assigned by agreement between the CLEO and Virginia Career Works - Northern, by this Agreement, by the WIOA, by the State or by the parties.

23

Area #11 Consortium Agreement 5 July 2020 – June 2022

In partnership with the Local Elected Officials, Virginia Career Works - Northern shall perform the following functions to fulfill the requirements of the Federal Workforce Innovation and Opportunity Act of 2014 (P.L. 113-128), including:

a. Develop a three (3) year strategic plan that connects all investments in workforce development and participate in regional planning;

b. Conduct strategic oversight to the workforce delivery system; c. Conduct workforce research and regional labor market analysis; d. Lead efforts to engage with employers and other stakeholders in the region to

support employer utilization of and benefit from the local workforce development system;

e. With secondary and post-secondary education partners, lead efforts to develop and implement career pathways;

f. Identify and promote proven and promising strategies and initiatives; g. Develop strategies for using technology to maximize the accessibility and

effectiveness of the local workforce development system for employers, and workers and jobseekers, including facilitating connections among the intake and case management information systems of the one-stop partner programs to support a comprehensive workforce development system;

h. Ensure the appropriate use management, and investment of funds to maximize WIOA performance outcomes;

i. Coordinate activities with education and training providers in the local area; j. Oversee the One Stop Delivery System; k. Develop and enter into a Memorandum of Understanding with workforce

development system partners for the implementation and operation of the service delivery system in the local area;

l. Certify one-stop center operators and affiliate sites and support local workforce centers to meet State certification requirements;

m. Promote quality in customer service; and n. Provide continuous accountability and evaluation through customer satisfaction

surveys and other performance outcomes, including the Workforce Innovation and Opportunity Act primary indicators of performance.

5. LOCAL BOARD APPOINTMENTS The Parties agree to appoint Local Board members to Virginia Career Works - Northern in accordance with the Workforce Innovation and Opportunity Act, implementing federal regulations, criteria established by the State and this Consortium Agreement. The Local Board shall consist of no more than 59 members. Appointments shall be made by each of the Chief Local Elected Officials as follows: Appointments shall be principally based on the respective populations of member’s governments, with the business and non-business representation being divided up for appointment by each of the Chief Local Elected Official. Population estimates will be updated annually and will be based on data from the Institute of Government, University of Virginia. Some of the appointments shall be regional, and those shall be appointed by consensus of all the Chief Local Elected Officials

24

Area #11 Consortium Agreement 6 July 2020 – June 2022

making up the Consortium. If consensus is not reached, such regional appointments shall be made on a proportionate basis using relative population figures as indicated above. The following constitute the criteria for appointments to the Local Board of Virginia Career Works - Northern: • All jurisdictions will have at least one representative on the Board of Virginia Career

Works - Northern regardless of the locality’s population size. When a unit of government has only one seat on the Board, said board member shall be a representative from the business sector,

• The largest jurisdictions will cede some of their seats to accommodate the need for regional representation and to allow the smaller cities to have at least one representative on the Board,

• A total of seven (7) members from the following sectors will be determined to be ‘regional representatives’ on the Board of Virginia Career Works - Northern: Federal Labor organizations (2); Northern Virginia Community College (1); Virginia Department for Aging and Rehabilitative Services (1); Virginia Department for the Blind and Vision Impaired (1); Virginia Employment Commission (1); and Job Corps (1), and

• The remainder of the seats will be assigned to the localities based on the closest figure proportionate to the size of the populations of member governments.

6. LOCAL BOARD TERMS Board members for Virginia Career Works - Northern shall be appointed for a 4-year term. Term limits will not apply for the Chief CLEO and the mandatory non-business seats. Any vacancy in the membership of the Board shall be filled in the same manner as the original appointment, and vacancies resulting from resignations or removal of mandatory members, as defined under the WIOA, shall be filled within 120 days pursuant to the requirements of the Commonwealth of Virginia, Virginia Community College System Policy #99-2 (Establishment of Local Workforce Investment Boards). The parties agree to follow all policies of the Virginia Community College System, the State Workforce Agency, and the Virginia Board of Workforce Development. 7. THE GRANT RECIPIENT AND SUBRECIPIENT The parties designate Fairfax County as the grant recipient for the WIOA. The parties also designate The SkillSource Group, Inc., a non-profit corporation, as the grant subrecipient and fiscal agent. Fairfax County will authorize the transfer of such funds as they become available and are approved by the Local Board of Virginia Career Works - Northern, to the SkillSource Group, Inc., for the limited purpose of fulfilling the requirements of the Local Board under WIOA.

• The SkillSource Group, Inc., shall follow the federal cost principles contained in Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards (Uniform Guidance) 2 CFR and Part 2900. On an annual basis, the SkillSource Group, Inc., shall submit audited year-end financial statements to

25

Area #11 Consortium Agreement 7 July 2020 – June 2022

include Single Audit requirements under the Uniform Guidance. The audited financial statements shall be submitted within the 30 days after receipt of the auditor’s report or six months after the end of the fiscal year, whichever occurs first. The SkillSource Group, Inc., shall provide these audited financial statements to any other party upon request.

• The SkillSource Group, Inc. shall make available financial and programmatic records as requested by the County of Fairfax or its independent auditors.

8. LIABILITY INSURANCE

(a) Virginia Career Works - Northern, or its authorized representatives, may provide from eligible funds liability insurance policies for its (i) representatives, (ii) the Policy Council, (iii) the Youth Committee, (iv) officers, (v) employees, (vi) volunteers, and (vii) members (“the covered persons”) and may provide legal defense of claims thereunder in accordance with the terms of the policies of insurance. The liability insurance should be in such amounts as are sufficient to cover any and all claims resulting from the performance of the official duties and responsibilities of the covered persons. Virginia Career Works - Northern, or its authorized representatives, shall retain legal counsel to represent the covered persons to the extent deemed necessary to supplement legal counsel provided under said liability insurance policies.

(b) Nothing contained in this Resolution shall be construed to abrogate or waive any defense of governmental or sovereign immunity on behalf of Virginia Career Works - Northern or its representatives, the Policy Council, the Youth Committee, officers, employees, volunteers, and members.

9. TERM This Agreement shall take effect when the Area is designated by the Governor and shall remain in effect until terminated in accordance with this paragraph or until the WIOA is otherwise dissolved. Any party may terminate this Agreement by giving advance written notice to each of the other parties on or before January 1 of the year in which termination is to occur. Termination shall be effective June 30, 2022. Termination of this Agreement shall not affect the liabilities incurred prior to the termination date. 10. AMENDMENT This Agreement may be amended at any time by the written, signed consent of all the parties. 11. MEETINGS The Chief Local Elected Officials (CLEOs) of the parties shall meet at least twice annually and at such other times as are deemed necessary by the CLEO designated under Section 3 of this Agreement. A majority of the CLEOs may also call a meeting. CLEOs shall be

26

Area #11 Consortium Agreement 8 July 2020 – June 2022

notified in writing at least two weeks in advance of meetings. The notice shall include the time and place for the meeting and the proposed agenda. Advanced notice may be waived by unanimous consent of the parties. 12. DECISIONS Decisions shall be approved by a majority of the CLEOs, except as otherwise established in this Agreement, by the state or from time to time by resolution of the CLEOs. 13. DUTIES The CLEOs may each designate a single representative at a senior staff level to carry out any duties assigned to them by this Agreement. A Policy Council, made up of senior staff designees, shall be established to carry out operational and administrative functions. Notification to the designee shall be considered notice to the CLEO the designee represents. 14. SEVERABILITY Should any part of this Agreement be invalidated otherwise rendered null and void, the remainder of this Agreement shall remain in full force and effect. 15. AUTHORITY The undersigned officials are authorized to execute this Agreement on behalf of the parties. FAIRFAX COUNTY By: ____________________________________ Name: Jeffrey C. McKay Title: Chairman, Fairfax County Board of Supervisors Date:________________________________________ PRINCE WILLIAM COUNTY By: ____________________________________ Name: Ann B. Wheeler Title: Chairman, Prince William Board of County Supervisors Date:________________________________________

27

Area #11 Consortium Agreement 9 July 2020 – June 2022

LOUDOUN COUNTY By: ____________________________________ Name: Phyllis J. Randall Title: Chairman, Loudoun County Board of Supervisors Date:________________________________________ CITY OF FAIRFAX By: ____________________________________ Name: David L. Meyer Title: Mayor, City of Fairfax Date:________________________________________ CITY OF FALLS CHURCH By: ____________________________________ Name: P. David Tarter Title: Mayor, City of Falls Church Date:________________________________________ CITY OF MANASSAS By: ____________________________________ Name: Harry J. (Hal) Parrish, II Title: Mayor, City of Manassas Date:________________________________________ CITY OF MANASSAS PARK By: ____________________________________ Name: Jeanette Rishell Title: Mayor, City of Manassas Park Date:________________________________________

28

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: Consent

Agenda Title: Resolution #R-2020-46: Amended Outdoor Dining License Agreement at 9413 Main Street for Dorn Enterprises, LLC. (Philadelphia Tavern)

Recommendation: Approve Resolution #R-2020-46.

Motion: If approved as part of the Consent Agenda:I move that the Consent Agenda be approved.

If removed from the Consent Agenda:I move approval of Resolution #R-2020-46.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

The City grants license agreements for the use of a portion of the public sidewalk in the historic downtown for the outdoor dining. The owners of Philadelphia Tavern have requested approval of an extension of the outdoor dining area in front of their adjacent property at 9415 Main Street.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Matthew D. Arcieri, AICP, Director of Planning & Developmentmarcieri@manassasva.gov(703) 257-8232

29

MOTION: June 22, 2020Regular Meeting

SECOND: Res. No. R-2020-46

RE: RESOLUTION APPROVING AMENDED OUTDOOR DINING LICENSE AGREEMENTBETWEEN DORN ENTERPRISES, LLC AND THE CITY OF MANASSAS TO EXTEND OUTDOOR DINING AREA AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT.

WHEREAS, the City of Manassas (“City”) and Dorn Enterprises, LLC (Philadelphia Tavern)have an existing agreement for the use of a portion of the public sidewalk in the historic downtown for the outdoor dining at 9413 Main Street , with the most recent amendment being dated May 11, 2015; and

WHEREAS, the owners of Philadelphia Tavern have requested approval of an extension of the outdoor dining area in front of their adjacent property at 9415 Main Street; and

WHEREAS, the additional outdoor dining area is depicted in the revised exhibit of the outdoor dining license agreement; and

WHEREAS, the insurance documents are up-to-date and currently expire on May 12, 2021; and

WHEREAS, the amended “City of Manassas nonexclusive license for the operation of outdoor dining in the downtown arts and tourism district”, a copy of which is attached hereto, extends the outdoor dining area for Philadelphia Tavern, and approval of the agreement is in the best interests of the City and its residents.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby approve the attached agreement between Dorn Enterprises, LLC and the City of Manassas, and authorizes the Mayor to sign the agreement.

___________________________________Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

30

June 22, 2020Regular MeetingRes. No. R-2020-46Page 2

ATTEST:

__________________________________Lee Ann Henderson City Clerk

Votes:

Ayes: Nays: Absent from Vote: Absent from Meeting:

31

Page 1 of 9 REV 6/22/20

CITY OF MANASSAS

NONEXCLUSIVE LICENSE

FOR THE OPERATION OF OUTDOOR DINING IN

THE DOWNTOWN ARTS AND TOURISM DISTRICT

THIS NONEXCLUSIVE LICENSE is amended on this 22nd Day of June, 2020, by and

between the CITY OF MANASSAS, VIRGINIA, a municipal corporation of the Commonwealth

of Virginia (the “City”), and DORN Enterprises, LLC., a corporation organized under the laws of

the Commonwealth of Virginia (the “Licensee”).

RECITALS:

The City is the owner of the public sidewalks located in the City of Manassas, Virginia (the

“Property”). These sidewalks are passageways for the public, and the City holds and maintains

them for the common good.

The City has designated that area defined in the City of Manassas Comprehensive Plan as the

Downtown or Old Town Sector Plan as an Arts and Tourism District pursuant to Ordinance #O-

2009-15.

The City desires to facilitate outdoor dining in the Downtown Arts and Tourism District to create

an active streetscape, enhance the economic and social vitality, and promote pedestrian and

retail-friendly activity. The City desires to allow for the use of the public right-of-way for such

outdoor dining, while ensuring that the public’s use of the sidewalks, streets or alleys will not be

significantly impaired by such dining and that adjacent commercial and residential uses will be

protected from any adverse impacts from such dining.

Licensee desires to obtain a license for the operation of outdoor dining in the Arts and Tourism

District at 9413 Main Street and 9415* Main Street.

WITNESSETH:

*9415 Main Street includes 9415 & 9417 Main Street

32

Page 2 of 9 REV 6/22/20

That for and in consideration of the mutual promises and undertakings herein set forth,

and subject to the following limitations, terms and conditions, the City hereby grants to the

Licensee a Non-Exclusive License (the “License”) to use and occupy that portion of the Property

described below:

1. Recitals: The Recitals are hereby repeated as a material part of this License.

2. Description of Licensed Premises: The Property is owned by the City of Manassas,

Virginia, and encompasses that portion of the public sidewalk as more clearly depicted in

the Revised Exhibit attached and dated June 10, 2020.

3. Term: This License shall remain in effect at the pleasure of the City Council who may

terminate the license with a minimum (10) days notice to the Licensee. The Licensee

may elect to discontinue use of the public side at any time but for the purposed of this

agreement if the Licensee fails to make use of the side walk for a period of six (6) months

the agreement shall be void.

4. Use of Property: The Licensee is hereby granted the use of the Property for purposes of

operating outside dining under the following conditions:

4.1. The outside dining area must be located adjacent to the property of the Licensee’s

existing or proposed, lawfully operating restaurant or specialty food shop. Any

proposed license area that is not directly in front of the licensee’s property frontage will

only be considered by the City if the adjacent business (property owner or tenant)

approves of the use in writing to the City. Such approval shall be renewed by successive

businesses.

4.2. The total number of seats (both indoors and outdoors) shall not exceed the restaurant’s

previously approved maximum number of seats unless a building plan for additional

33

Page 3 of 9 REV 6/22/20

seating is submitted for review by the City of Manassas and the number of seats

reviewed and permitted pursuant to building and fire code requirements.

4.3. The Licensee is responsible for ensuring that the dining area has adequate illumination

for patron safety during the hours it is being used.

4.4. A detectable barrier is required for the full perimeter (with the exception of access

openings) when the outdoor dining seating extends more than 3 feet into the public right-

of-way (sidewalk). Restaurants which do not serve alcohol and whose outdoor seating

extends 3 feet or less into the public right-of-way are not required to enclose the full

perimeter of the seating area but may do so on an optional basis.

4.5. In the event of a declared snow emergency, the Licensee shall remove all sidewalk

furniture in order to facilitate public snow removal of the downtown area. The City shall

not be responsible for damage to sidewalk furniture that is not removed prior to snow

removal.

5. Design of the Outdoor Dining Area: The outdoor dining area is to be attractive, and promote

pedestrian, restaurant and retail friendly vitality under the following conditions:

5.1. In order to allow adequate pedestrian traffic areas and emergency access around outdoor

dining areas, at least 5 feet of unobstructed corridor space must be maintained for

sidewalk pedestrian traffic. The layout of the outdoor dining area must allow a

wheelchair passing space of at least 60 inches by 60 inches at some location along the

block possessing the outdoor dining area. Vertical clearances of at least 80 inches must

be maintained in the unobstructed corridor space. If any wires are to be run across the

sidewalk, the placement and protection of the wires must be approved by the City as part

of the design, and must meet ADA Accessibility Guidelines. The pedestrian passageway

must be approved by the City’s Department of Utilities and Public Works prior to the

opening of the outside dining area and may be along the wall of the establishment or on

the outside of the dining area depending on the design approved by the City. City staff

will evaluate the design based on the slopes, sight lines, traffic patterns, building

34

Page 4 of 9 REV 6/22/20

entrances, driveways, loading areas, existing encroachments into the sidewalk, and other

similar factors affecting pedestrian safety and convenience, bearing in mind the ADA

Accessibility Guidelines.

5.2. All dining areas shall be enclosed by detectable barriers as addressed in Section 8.4 of

this License. Approved barriers include fencing constructed of stainless steel,

aluminum, wrought iron, or other metals; painted black or as otherwise approved by the

City of Manassas. The barrier will not be permanently affixed to the sidewalk and no

barrier will be allowed that might damage the sidewalk in normal use.

5.3. Outdoor furniture, shall be of a style and décor befitting the type of restaurant. Materials

may be wood, metal or synthetic; however, they must be of sufficient strength and

weight to not become a public hazard in the event of a strong wind. Polyresin (plastic)

tables and chairs are prohibited. All outdoor furniture will be maintained in good

condition and repaired or replaced when it becomes unusable. No broken, damaged, or

rusty outdoor furniture may be kept in the outdoor dining area. Umbrellas shall be

prohibited until such time as the City Public Works Department provides notice in

writing that the sidewalk is improved or widened sufficiently to accommodate

umbrellas.

5.4. Decorative lighting shall be permitted and be of a style and décor befitting the type of

restaurant. No electrical generators are allowed in the outdoor dining area, and

connection to the power grid is the responsibility of the Licensee. Dining area lighting

should not be plugged into the City’s receptacles at the base of the trees.

5.5. The use of outside propane patio heaters is allowed in accordance with manufacturer’s

instructions and must be placed at least 10 feet from the building and/or any combustible

material.

5.6. There shall be no attachments to trees or light poles such as signs, banners, lights,

chains, etc without prior written approval from the City Public Works Department.

35

Page 5 of 9 REV 6/22/20

5.7. Any modifications to the building to accommodate the outdoor dining, including but not

limited to awnings, new doors, etc., shall require a Certificate of Approval from the City

of Manassas Architectural Review Board and any applicable building and/or zoning

permit.

5.8. Nonexclusive License: The License granted is nonexclusive in nature, and the City

reserves the right to make concurrent use of the Property at all times.

5.9. Other Permits Required: Licensee shall comply with all applicable city, state and federal

laws and regulations and obtain and maintain at all times any permit required under the

laws of the Commonwealth of Virginia.

6. Clean-up: Licensee shall be responsible for picking up and removing any and all spills, trash,

and debris generated by the outdoor dining area. Spills of ice, oil, or other hazards to

pedestrians will be cleaned up immediately. Any other clean-up or removal shall be

accomplished on a daily basis; and under no circumstances shall spills, trash, or debris be left

overnight on the public sidewalk. The outdoor dining area will be left in broom clean

condition at the end of the hours of operation each evening. In addition, the licensee is

hereby required to deep clean the dining area at minimum once a year.

7. Hours of Operation: The hours of operation of the outside dining areas shall generally run

with the hours of restaurant or specialty food shop operation but in no event shall amplified

music be allowed to continue past 12 mid-night.

8. Point of Contact: The dining area shall be under the responsible direction and control of the

restaurant. There shall be a single point of contact that is generally available to the City at

any time.

9. Storage of Furniture during Non-Use: Furniture, including tables, chairs, umbrellas, planters,

etc., shall be stored off the public right-of-way when not in use for any periods exceeding one

week and in particular during the off-season.

36

Page 6 of 9 REV 6/22/20

10. Independent Contractor Status: Nothing herein contained shall be construed or be held to

make Licensee a partner, joint venturer or employee of the City in the conduct of its business,

it being understood that the relationship with Licensee to the City pursuant hereto is and shall

at all times remain that of an independent contractor.

11. Hold Harmless: Notwithstanding any other provision of this License, it is understood, agreed

and covenanted that the Licensee accepts this License as a mere license and assumes all risk

of damage by reason of its occupation of the Property caused by any defects therein or

business conducted thereon, whether caused by the negligence of the City, its officers,

agents, or employees, or otherwise, and Licensee hereby agrees to hold harmless and

indemnify the City, its officers, agents and employees, from and against any such liability for

such damage to the extent permitted under the laws of the Commonwealth of Virginia. This

provision extends to any business entity operating by, through, or under the control of

Licensee.

12. Assignment: Neither party may transfer, sublet, or assign this License. Any purported

transfer, sublease, or assignment shall void this License.

13. Alteration: Except as provided herein, there will be no alteration, change or modification of

the Property without the prior written approval of the City Council.

14. Insurance: The Licensee shall secure, provide and maintain insurance to protect the City of

such type and in such amount as is deemed necessary by the Risk Manager of the City,

naming the City as an additional insured. This License shall not take effect until the City

gives Licensee written confirmation that the type and amount of insurance is suitable for this

purpose.

Insurance limits shall not be less than the following amounts:

37

Page 7 of 9 REV 6/22/20

A. Workers' Compensation – Unlimited – Statutory – in compliance with the Workers

Compensation Law of the Commonwealth of Virginia. Employers Liability limits of

$500,000 each person; $500,000 each person-disease and $500,000 policy limit – disease.

B. Commercial General Liability – Combined single limit of at least $1,000,000 per

occurrence and $2,000,000 general aggregate (per location). Policy shall be endorsed to

name the City as an additional insured.

The insurance required hereunder shall be maintained in effect during the duration of this

Agreement. Insurance Policy(s) shall contain a valid provision or endorsement that the

policy may not be canceled, terminated, changed or modified without giving thirty (30)

calendar days advance written notice thereof to the City.

15. Termination: The City may terminate this Agreement, absent ten (10) calendar days' notice,

for a violation of any of the conditions contained herein, including but not limited to failure

to maintain required insurance. Either party may terminate this License Agreement upon ten

(10) calendar days' written notice. Nothing in this License or in the course of dealing under

it will create an easement, a license coupled with an interest, a franchise, or any other estate

in land. No damages will be due to Licensee from City for termination of this License under

any theory or circumstances.

16. Special Events: The City Manager may issue a special event permit at any time to include

road closures in which case different or additional conditions for the use and design of the

outside dining area may be enforced for the limited time of the special event permit only, not

to exceed five calendar days.

17. Waiver of Rights: To the maximum extent permitted by law, Licensee waives all rights to

judicial review and judicial remedies arising out of this License. As a condition precedent to

any judicial review that may be permitted for nonwaivable rights, Licensee will submit all

disputes to the City Council for adjustment. Licensee waives all rights to a jury relating to

any dispute arising out of this License. In any judicial review of a nonwaivable dispute,

38

Page 8 of 9 REV 6/22/20

Licensee agrees that the decision of the City Council is presumed to be valid and may be

overturned only on a finding that the City Council acted arbitrarily or capriciously. Licensee

waives any right to assert that the City Council acted beyond its authority in any dispute

arising out of this License.

18. Attorney’s Fees: In any legal proceeding arising out of this License, the City will be entitled

to recover its reasonable attorney’s fees from the Licensee if the City prevails.

19. Choice of Law and Venue: This License is governed by Virginia law, regardless of the place

of domicile of the Licensee. Venue for any action arising out of this License shall be solely

in the appropriate state court for the Commonwealth of Virginia.

20. Integration, Amendment, and Waiver: This License contains the entire understanding of the

parties with respect to the subject matter hereof, and no prior or contemporaneous written or

oral communication may add to, alter, or contradict any of its terms. This License may be

amended only in writing approved by the City Council by recorded vote. If the Licensee

does not sooner consent to the amendment, the amendment will take effect on the eleventh

day after the Council approval. It is the express intent of the parties hereto that the City

Council may unilaterally amend this License subject to the time period stated in this

paragraph. No action or inaction of the City will be deemed a waiver of any rights or

prerogatives of the City, and no action or forbearance by the City with respect to a third party

will create any rights in the Licensee.

39

Page 9 of 9 REV 6/22/20

ON BEHALF OF THE CITY COUNCIL

Attest: CITY OF MANASSAS, VIRGINIA

___________________________________ By:______________________________

Lee Ann Henderson, City Clerk Harry J. Parrish, II, Mayor

By:______________________________

Owner,

_________________________________

_________________________________

40

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41

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: 2 Minutes

Agenda Title: Consideration of Resolution 2020-06-R Amending the Fiscal Year 2020Budget by Budgeting and Appropriating $1,050,951 of CARES Act Federal Grant Revenue for COVID-19 Pandemic Related Costs

Recommendation: Approve Resolution 2020-06-R

Motion: I move that Resolution 2020-06-R be approved.

Date Last Consideredby City Council: N/A

Summary and/orComments: Congress passed and the President recently signed the Coronavirus Aid,

Relief, and Economic Security (CARES) Act of 2020. Virginia public schools will receive $238.6 million in federal funding. Ninety percent of the funding, totaling more than $214.7 million, will pass directly to the commonwealth’s school divisions. Amounts for each division are based on the formula used to allocate funding for schools under Title I of the Every Student Succeeds Act. Manassas City Public School’s proportionate share is $1,050,950.18

The CARES Act gives local school divisions wide latitude in how they spend their allocations. Approved uses for the funding include, but are not limited to the following:

Services and expenses directly related to the pandemic, such as cleaning of schools and other facilities;

Expenses related to providing extended learning opportunities, including summer and after-school programs;

Instructional and support services for economically disadvantaged students, students with disabilities, homeless students, migrant students, students in foster care, and racial and ethnic minority students;

Expenses related to expanding and improving distance learning options for all students;

Mental health services; and

42

Career and technical education.

This resolution will budget and appropriate $1,050,951 of Federal Grant revenue in the Schools Federal Grant Fund.

Board – Committee – or Commission Reviewed: N/A

Fiscal Impact: $1,050,951 Federal Grant Revenue

Staff Contact: Andy Hawkins, Executive Director of Finance & OperationsManassas City Public Schoolspahawkins@mcpsva.org(571) 377-6035

43

RESOLUTION 2020-06-R

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this 22nd

day of June, 2020, that the following funds be budgeted and appropriated as shown.

For: CARES Act Federal Grant - Schools

This resolution shall take effect upon its passage.

Harry J. Parrish II MAYOR On Behalf of the City Council

of Manassas, VirginiaATTEST:

__________________________________Lee Ann Henderson City Clerk

44

Superintendent’s Memo #133-20

COMMONWEALTH of VIRGINIA

Department of Education

DATE: May 29, 2020

TO: Division Superintendents

FROM: James F. Lane, Ed.D., Superintendent of Public Instruction

SUBJECT: Revised CARES Act Elementary and Secondary School Emergency Relief (ESSER) Fund Division Allocations

This communication is to inform you of revisions to the CARES Act ESSER Fund allocations that were released through Superintendent’s Memorandum #110-20, dated May 1, 2020. CARES Act ESSER Fund allocations are based on each school division’s relative share of Title I, Part A, Federal Fiscal Year (FFY) 2019 funds. In calculating division allocations, adjustments were made to account for the state-level set-aside. On May 22, 2020, the U.S. Department of Education informed the Virginia Department of Education that, to account for the amount of FFY 2019 Title I, Part A, funding that was withheld for divisions that participate in the Title I, Part A, equitable services bypass, the amount withheld should be included in the Title I, Part A, allocations on which the ESSER Fund allocations are based. Attachment A contains the Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements. Attachment B contains the revised CARES Act ESSER Fund allocations. Divisions that have submitted a CARES Act ESSER Fund application should submit an application revision or amendment reflecting the revised award through the OMEGA system. If you need technical support with this process, please email OMEGA.Support@doe.virginia.gov or call (804) 371-0993.

Questions about the revised allocations or the application process should be directed to ESSA@doe.virginia.gov.

JFL/ls

Attachments

a. Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)

b. Revised CARES Act Elementary and Secondary School Emergency Relief Fund Division Allocations (XLS)

45

Attachment A – Special Terms and Conditions Superintendent’s Memo #133-20

June 5, 2020

Last Revised Date 02/08/2019

ADDITIONAL REQUIRED SPECIAL TERMS AND CONDITIONS FOR GRANT AWARDS OR COOPERATIVE AGREEMENTS

A. Intellectual Property (i.e. papers, reports, forms, materials, creations, or inventions (intangible property)) Special Terms and Conditions for Intellectual Property apply for all grants or cooperative agreements, regardless of funding source (General, Special, Federal). Additionally, Federally funded grants or cooperative agreements must meet the requirements of the specific federal grant, such as making any work (e.g., materials, tools, processes, systems) developed freely available to the public, ensuring any websites developed meet government or industry recognized standards for accessibility, and the requirements of 2 CFR §200.315 Intangible Property, are met. SECTION I. Grants or Cooperative Agreements under which no Intellectual Property will be created

If grant or cooperative agreement deliverables DO NOT include creation/development of Intellectual Property, the following special terms are applicable to the grant or cooperative agreement: INTELLECTUAL PROPERTY: The parties agree that no Intellectual Property will be created in performance of this grant or cooperative agreement.

B. Suspension and Debarment Compliance – Non-Procurement Covered Transactions According to 2 CFR §200.213, non-federal entities are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. All recipients of federal funds through this transaction must comply with 2 CFR 180, Subpart C as a condition of participation in this transaction, and must include similar terms or conditions in lower-tier covered transactions. C. Federal Funding in Public Announcements When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal funding, U.S. Department of Education sub-grantees shall clearly state:

46

Attachment A – Special Terms and Conditions Superintendent’s Memo #133-20

June 5, 2020

Last Revised Date 02/08/2019

1. the percentage of the total costs of the program or project which will be financed with Federal funding;

2. the dollar amount of Federal funds for the project or program; and 3. the percentage and dollar amount of the total costs of the project or program that will be

financed by non-governmental sources. Recipients must comply with these conditions under Division H, Title V, Section 505 of Public Law 113-76. Consolidated Appropriations Act, 2014. D. Prohibition of Text Messaging and Emailing While Driving During Official Federal Grant Business Federal grant recipients, sub-recipients and their grant personnel are prohibited from text messaging while driving a government owned vehicle, or while driving their own privately owned vehicle during official grant business, or from using government supplied electronic equipment to text message or email while driving. Recipients must comply with these conditions under Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving,” October 1, 2009. E. Monitoring and Reporting 1. VDOE and auditors shall have access to sub-recipient records and financial statements as

necessary to meet monitoring requirements.

2. Project reimbursement and amendment requests must be made utilizing VDOE’s automated system Online Management of Education Grant Awards (OMEGA). Exceptions may be granted by VDOE grants managers via notice on the Notification of Grant Award if project reimbursement submissions are expected to be minimal during the award period.

3. Reimbursement may be requested prior to an activity, after the expenditure of funds, where

payment in advance of an activity is required. This includes but is not limited to airfare, deposits, and registrations. The LEA is responsible for reconciling expenses after the activity has occurred. Reimbursement may be requested for the difference of expenses higher than the previously requested amount. Expenses lower than the previously requested amount must be repaid via a credit on a reimbursement request within 30 days of the completed activity.

47

DIVISION NO SCHOOL DIVISION/LEA ALLOCATION

001 ACCOMACK COUNTY PUBLIC SCHOOLS 1,689,122.39$ 002 ALBEMARLE COUNTY PUBLIC SCHOOLS 1,249,915.60$ 003 ALLEGHANY COUNTY PUBLIC SCHOOLS 499,731.33$ 004 AMELIA COUNTY PUBLIC SCHOOLS 284,664.21$ 005 AMHERST COUNTY PUBLIC SCHOOLS 809,740.05$ 006 APPOMATTOX COUNTY PUBLIC SCHOOLS 443,805.26$ 007 ARLINGTON COUNTY PUBLIC SCHOOLS 2,157,523.69$ 008 AUGUSTA COUNTY PUBLIC SCHOOLS 1,104,105.86$ 009 BATH COUNTY PUBLIC SCHOOLS 72,838.77$ 010 BEDFORD COUNTY PUBLIC SCHOOLS 1,270,374.20$ 011 BLAND COUNTY PUBLIC SCHOOLS 116,936.70$ 012 BOTETOURT COUNTY PUBLIC SCHOOLS 326,444.82$ 013 BRUNSWICK COUNTY PUBLIC SCHOOLS 654,638.37$ 014 BUCHANAN COUNTY PUBLIC SCHOOLS 1,192,596.56$ 015 BUCKINGHAM COUNTY PUBLIC SCHOOLS 571,806.45$ 016 CAMPBELL COUNTY PUBLIC SCHOOLS 1,301,223.18$ 017 CAROLINE COUNTY PUBLIC SCHOOLS 740,347.23$ 018 CARROLL COUNTY PUBLIC SCHOOLS 876,390.03$ 019 CHARLES CITY COUNTY PUBLIC SCHOOLS 146,097.43$ 020 CHARLOTTE COUNTY PUBLIC SCHOOLS 600,523.94$ 021 CHESTERFIELD COUNTY PUBLIC SCHOOLS 5,555,173.24$ 022 CLARKE COUNTY PUBLIC SCHOOLS 148,239.93$ 023 CRAIG COUNTY PUBLIC SCHOOLS 148,503.79$ 024 CULPEPER COUNTY PUBLIC SCHOOLS 1,221,308.54$ 025 CUMBERLAND COUNTY PUBLIC SCHOOLS 385,006.49$ 026 DICKENSON COUNTY PUBLIC SCHOOLS 753,652.43$ 027 DINWIDDIE COUNTY PUBLIC SCHOOLS 658,736.53$ 028 ESSEX COUNTY PUBLIC SCHOOLS 407,703.15$ 029 FAIRFAX COUNTY PUBLIC SCHOOLS 21,453,961.37$ 030 FAUQUIER COUNTY PUBLIC SCHOOLS 685,754.80$ 031 FLOYD COUNTY PUBLIC SCHOOLS 388,099.01$ 032 FLUVANNA COUNTY PUBLIC SCHOOLS 298,293.53$ 033 FRANKLIN COUNTY PUBLIC SCHOOLS 1,471,181.28$ 034 FREDERICK COUNTY PUBLIC SCHOOLS 1,145,414.18$ 035 GILES COUNTY PUBLIC SCHOOLS 383,595.29$ 036 GLOUCESTER COUNTY PUBLIC SCHOOLS 624,512.14$ 037 GOOCHLAND COUNTY PUBLIC SCHOOLS 251,535.99$ 038 GRAYSON COUNTY PUBLIC SCHOOLS 570,541.29$ 039 GREENE COUNTY PUBLIC SCHOOLS 357,664.03$ 040 GREENSVILLE COUNTY PUBLIC SCHOOLS 390,588.30$ 041 HALIFAX COUNTY PUBLIC SCHOOLS 1,305,773.21$ 042 HANOVER COUNTY PUBLIC SCHOOLS 914,287.31$ 043 HENRICO COUNTY PUBLIC SCHOOLS 9,446,667.43$ 044 HENRY COUNTY PUBLIC SCHOOLS 2,098,231.94$

MAY 2020

VIRGINIA DEPARTMENT OF EDUCATIONCORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY (CARES) ACT

ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) FUND ALLOCATIONS

48

DIVISION NO SCHOOL DIVISION/LEA ALLOCATION

MAY 2020

VIRGINIA DEPARTMENT OF EDUCATIONCORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY (CARES) ACT

ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) FUND ALLOCATIONS

045 HIGHLAND COUNTY PUBLIC SCHOOLS 42,913.20$ 046 ISLE OF WIGHT COUNTY PUBLIC SCHOOLS 529,092.94$ 047 JAMES CITY COUNTY 883,395.65$ 048 KING GEORGE COUNTY PUBLIC SCHOOLS 331,690.26$ 049 KING AND QUEEN COUNTY PUBLIC SCHOOLS 169,143.69$ 050 KING WILLIAM COUNTY PUBLIC SCHOOLS 199,494.06$ 051 LANCASTER COUNTY PUBLIC SCHOOLS 335,703.43$ 052 LEE COUNTY PUBLIC SCHOOLS 1,383,533.82$ 053 LOUDOUN COUNTY PUBLIC SCHOOLS 1,263,728.50$ 054 LOUISA COUNTY PUBLIC SCHOOLS 772,000.92$ 055 LUNENBURG COUNTY PUBLIC SCHOOLS 465,284.62$ 056 MADISON COUNTY PUBLIC SCHOOLS 314,922.77$ 057 MATHEWS COUNTY PUBLIC SCHOOLS 163,099.24$ 058 MECKLENBURG COUNTY PUBLIC SCHOOLS 1,170,276.33$ 059 MIDDLESEX COUNTY PUBLIC SCHOOLS 290,923.05$ 060 MONTGOMERY COUNTY PUBLIC SCHOOLS 1,524,625.86$ 062 NELSON COUNTY PUBLIC SCHOOLS 423,748.53$ 063 NEW KENT COUNTY PUBLIC SCHOOLS 214,439.27$ 065 NORTHAMPTON COUNTY PUBLIC SCHOOLS 586,809.95$ 066 NORTHUMBERLAND COUNTY PUBLIC SCHOOLS 406,917.83$ 067 NOTTOWAY COUNTY PUBLIC SCHOOLS 691,127.77$ 068 ORANGE COUNTY PUBLIC SCHOOLS 614,403.24$ 069 PAGE COUNTY PUBLIC SCHOOLS 725,977.56$ 070 PATRICK COUNTY PUBLIC SCHOOLS 559,489.89$ 071 PITTSYLVANIA COUNTY PUBLIC SCHOOLS 1,899,666.52$ 072 POWHATAN COUNTY PUBLIC SCHOOLS 233,081.66$ 073 PRINCE EDWARD COUNTY PUBLIC SCHOOLS 789,501.46$ 074 PRINCE GEORGE COUNTY PUBLIC SCHOOLS 526,375.99$ 075 PRINCE WILLIAM COUNTY PUBLIC SCHOOLS 9,324,328.59$ 077 PULASKI COUNTY PUBLIC SCHOOLS 854,831.45$ 078 RAPPAHANNOCK COUNTY PUBLIC SCHOOLS 143,064.12$ 079 RICHMOND COUNTY PUBLIC SCHOOLS 246,107.85$ 080 ROANOKE COUNTY PUBLIC SCHOOLS 1,080,054.54$ 081 ROCKBRIDGE COUNTY PUBLIC SCHOOLS 445,736.15$ 082 ROCKINGHAM COUNTY PUBLIC SCHOOLS 1,397,253.22$ 083 RUSSELL COUNTY PUBLIC SCHOOLS 1,035,934.75$ 084 SCOTT COUNTY PUBLIC SCHOOLS 660,165.91$ 085 SHENANDOAH COUNTY PUBLIC SCHOOLS 951,181.35$ 086 SMYTH COUNTY PUBLIC SCHOOLS 1,102,485.15$ 087 SOUTHAMPTON COUNTY PUBLIC SCHOOLS 488,097.66$ 088 SPOTSYLVANIA COUNTY PUBLIC SCHOOLS 2,385,451.27$ 089 STAFFORD COUNTY PUBLIC SCHOOLS 1,571,030.44$ 090 SURRY COUNTY PUBLIC SCHOOLS 171,429.40$ 091 SUSSEX COUNTY PUBLIC SCHOOLS 424,143.75$

49

DIVISION NO SCHOOL DIVISION/LEA ALLOCATION

MAY 2020

VIRGINIA DEPARTMENT OF EDUCATIONCORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY (CARES) ACT

ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) FUND ALLOCATIONS

092 TAZEWELL COUNTY PUBLIC SCHOOLS 1,450,083.36$ 093 WARREN COUNTY PUBLIC SCHOOLS 786,820.28$ 094 WASHINGTON COUNTY PUBLIC SCHOOLS 1,493,417.35$ 095 WESTMORELAND COUNTY PUBLIC SCHOOLS 566,695.58$ 096 WISE COUNTY PUBLIC SCHOOLS 1,810,939.72$ 097 WYTHE COUNTY PUBLIC SCHOOLS 840,344.69$ 098 YORK COUNTY PUBLIC SCHOOLS 583,700.11$ 101 ALEXANDRIA CITY PUBLIC SCHOOLS 3,674,940.99$ 102 BRISTOL CITY PUBLIC SCHOOLS 1,125,838.80$ 103 BUENA VISTA CITY PUBLIC SCHOOLS 207,743.85$ 104 CHARLOTTESVILLE CITY PUBLIC SCHOOLS 1,187,446.32$ 106 COLONIAL HEIGHTS CITY PUBLIC SCHOOLS 497,137.19$ 107 COVINGTON CITY PUBLIC SCHOOLS 206,856.68$ 108 DANVILLE CITY PUBLIC SCHOOLS 3,174,505.57$ 109 FALLS CHURCH CITY PUBLIC SCHOOLS 37,599.15$ 110 FREDERICKSBURG CITY PUBLIC SCHOOLS 869,035.26$ 111 GALAX CITY PUBLIC SCHOOLS 487,022.67$ 112 HAMPTON CITY PUBLIC SCHOOLS 5,788,673.64$ 113 HARRISONBURG CITY PUBLIC SCHOOLS 1,243,334.40$ 114 HOPEWELL CITY PUBLIC SCHOOLS 1,463,699.75$ 115 LYNCHBURG CITY PUBLIC SCHOOLS 3,330,954.25$ 116 MARTINSVILLE CITY PUBLIC SCHOOLS 925,676.76$ 117 NEWPORT NEWS CITY PUBLIC SCHOOLS 9,531,816.23$ 118 NORFOLK CITY PUBLIC SCHOOLS 12,794,820.61$ 119 NORTON CITY PUBLIC SCHOOLS 217,210.71$ 120 PETERSBURG CITY PUBLIC SCHOOLS 2,581,628.48$ 121 PORTSMOUTH CITY PUBLIC SCHOOLS 5,351,724.28$ 122 RADFORD CITY PUBLIC SCHOOLS 276,542.21$ 123 RICHMOND CITY PUBLIC SCHOOLS 13,658,363.95$ 124 ROANOKE CITY PUBLIC SCHOOLS 5,840,467.74$ 126 STAUNTON CITY PUBLIC SCHOOLS 693,286.73$ 127 SUFFOLK CITY PUBLIC SCHOOLS 2,876,963.30$ 128 VIRGINIA BEACH CITY PUBLIC SCHOOLS 10,141,569.51$ 130 WAYNESBORO CITY PUBLIC SCHOOLS 862,914.90$ 131 WILLIAMSBURG CITY 263,704.53$ 132 WINCHESTER CITY PUBLIC SCHOOLS 945,561.93$ 134 FAIRFAX CITY PUBLIC SCHOOLS 237,878.93$ 135 FRANKLIN CITY PUBLIC SCHOOLS 617,638.93$ 136 CHESAPEAKE CITY PUBLIC SCHOOLS 6,321,598.89$ 137 LEXINGTON CITY PUBLIC SCHOOLS 51,294.44$ 138 EMPORIA CITY PUBLIC SCHOOLS 418,657.38$ 139 SALEM CITY PUBLIC SCHOOLS 447,920.96$ 142 POQUOSON CITY PUBLIC SCHOOLS 55,281.17$ 143 MANASSAS CITY PUBLIC SCHOOLS 1,050,950.18$

50

DIVISION NO SCHOOL DIVISION/LEA ALLOCATION

MAY 2020

VIRGINIA DEPARTMENT OF EDUCATIONCORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY (CARES) ACT

ELEMENTARY & SECONDARY SCHOOL EMERGENCY RELIEF (ESSER) FUND ALLOCATIONS

144 MANASSAS PARK CITY PUBLIC SCHOOLS 272,825.87$ 202 TOWN OF COLONIAL BEACH PUBLIC SCHOOLS 253,331.52$ 207 TOWN OF WEST POINT PUBLIC SCHOOLS 41,711.83$ 218 STAUNTON D/B 74,303.86$ 917 JUVENILE JUSTICE 140,922.68$

TOTAL 214,739,273.00$

51

Superintendent’s Memo #110-20

COMMONWEALTH of VIRGINIA

Department of Education

DATE: May 1, 2020

TO: Division Superintendents

FROM: James F. Lane, Ed.D., Superintendent of Public Instruction

SUBJECT: CARES Act Elementary and Secondary School Emergency Relief Fund Division Allocations

The Coronavirus Aid, Relief, and Economic Security (CARES) Act Elementary and Secondary School Emergency Relief (ESSER) Fund allocations for each school division are attached (Attachment B). The allocations are based on each school division’s relative share of Title I, Part A, Federal Fiscal Year 2019 funds. Adjustments were made by the Virginia Department of Education to account for the state-level set-aside. Attachment A contains the Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements. The terms of the grant award are provided in Attachment C.

CARES Act ESSER funds are emergency relief funds intended to address the impact that COVID-19 has had, and continues to have, on elementary and secondary schools in Virginia. A list of allowable uses of funds as specified in the CARES Act is provided in Attachment D. As school divisions determine how best to use their funds, the Virginia Department of Education recommends that consideration be given to the priorities below:

• Supporting remote learning through educational technology, including hardware, software, connectivity, assistive technology, and adaptive equipment;

• Supporting the diverse needs of all students during school closure and when students return to school, which may include mental health services and supports, provisions for meal distribution, and services allowable under the Individuals with Disabilities Education Act;

• Planning for and implementing extended learning and summer learning; and • Maintaining operations and continuity of services, including continuing to employ

existing staff to the greatest extent practicable.

The CARES Act ESSER Fund application and instructions will be provided to school divisions in the near future. Applications will be due on August 1, 2020. The period of performance for the

52

award is March 13, 2020 through September 30, 2022. Questions about the allocations or application process should be directed to ESSA@doe.virginia.gov.

JFL/ls

Attachment

a. Additional Required Special Terms and Conditions for Grant Awards or Cooperative Agreements (Word)

b. CARES Act Elementary and Secondary School Emergency Relief Fund Division Allocations (XLS)

c. CARES Act Elementary and Secondary School Emergency Relief Fund Terms of Grant Award (Word)

d. CARES Act Elementary and Secondary School Emergency Relief Fund Allowable Uses of Funds (Word)

53

Attachment C Superintendent’s Memo 110-20

May 1, 2020

Virginia Department of Education Office of ESEA Programs

Coronavirus Aid, Relief, and Economic Security (CARES) Act

Elementary and Secondary School Emergency Relief (ESSER) Fund Terms of Grant Award

Grant Details

• Authorized by: Virginia Department of Education (VDOE)

• Recipient and Grant Award Amount: The recipients and grant award amounts for the CARES ESSER Fund are specified in Superintendent’s Memorandum #110-20, May 1, 2020.

• Grant Authority: This grant is authorized under the Coronavirus Aid, Relief, and Economic Security Act of 2020

• Fund Source: Federal

• Grant Award Number: S425D200008

• Project Code: APE60177

• Grant Award Type: Federal Fiscal Year 2020

• Catalog of Federal Domestic Assistance (CFDA) Number: 84.425D

Award Period Regulatory provisions for projects funded under the CARES Act ESSER Fund allow for the expenditure of funds from March 13, 2020 – September 30, 2022. Reimbursements requests must be submitted to VDOE by November 15, 2022. Terms and Conditions Grant recipients are responsible for: 1) adhering to the ESSER Fund provisions outlined in the CARES Act; 2) adhering to the regulations in the United States Department of Education’s General Administrative Regulations (EDGAR) in 34 of the Code of the Federal Regulations (CFR); and 3) adhering to the regulations in 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Please refer to EDGAR and CFR documents for additional information.

Additional Information Reimbursements may be processed once funds are distributed from Object Code 0000 to the other object codes in OMEGA. To distribute amounts from Object Code 0000, the OMEGA budget originator needs to submit a budget transfer request by selecting “Change my object code budget:” from the “I want to…” list. Funds will be available for reimbursement when the budget transfer has been approved by all required reviewer levels and the transfer has the status “Transfer Completed.” For assistance with OMEGA, please contact OMEGA Support at (804) 371-0993 or OMEGA.support@doe.virginia.gov.

54

Attachment D Superintendent’s Memo #110-20 May 1, 2020

Coronavirus Aid, Relief, and Economic Security Act Elementary and Secondary School Emergency Relief Fund

Uses of Funds

The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020. CARES Act funds (under the Elementary and Secondary School Emergency Relief Fund) may be used to support school divisions in a wide variety of ways. The allowable uses of funds below are specified in Section 18003(d) of the CARES Act.

• Activities authorized by the Elementary and Secondary Education Act (ESEA), the Individuals with Disabilities Education Act (IDEA), the Adult Education and Family Literacy Act (AEFLA), the Carl D. Perkins Career and Technical Education Act (Perkins), and the McKinney-Vento Homeless Education Assistance Act;

• Coordination of LEA preparedness and response efforts to improve coordinated responses with other agencies to prevent, prepare for, and respond to coronavirus;

• Providing principals and other school leaders with the resources necessary to address school needs;

• Activities to address the unique needs of low-income children or students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and foster care youth;

• Developing and implementing procedures and systems to improve LEA preparedness and response efforts;

• Training and professional development for LEA staff on sanitation and minimizing the spread of infectious diseases;

• Purchasing supplies to sanitize and clean LEA facilities; • Planning for and coordinating during long-term closures, including how to provide meals,

technology for online learning, guidance on IDEA requirements, and ensuring other educational services can continue to be provided consistent with all applicable requirements;

• Purchasing educational technology (including hardware, software, and connectivity) for students served by the LEA that aids in regular and substantive educational interactions between students and their classroom teachers, including assistivce technology or adaptive equipment;

• Providing mental health services and supports; • Planning and implementing activities related to summer learning and supplemental

afterschool programs and addressing the needs of low-income students, students with disabilities, English learners, migrant students, students experiencing homelessness, and children in foster care; and

• Other activities that are necessary to maintain operations and continuity of services and continuing to employ existing staff.

55

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: 2 minutes

Agenda Title: Consideration of Resolution 2020-05-R Amending the Fiscal Year 2020Budget by Budgeting and Appropriating a $157,000 Federal Aviation Administration 2020 Cares Act Grant for the Manassas Regional Airport

Recommendation: Approve Resolution 2020-05-R

Motion: I move that Resolution 2020-05-R be approved.

Date Last Consideredby City Council: N/A

Summary and/orComments: Congress passed and the President recently signed the Coronavirus Aid,

Relief, and Economic Security (CARES) Act of 2020. This Act provides nearly $10 billion to eligible U.S. airports to prevent, prepare for, and to respond to the COVID-19 pandemic. $100 million was identified for General Aviation (GA) Airports. The FAA has offered the City of Manassas a grant from the CARES Act in the amount of $157,000 for the Manassas Reginal Airport. The purpose of this Grant is to maintain safe and efficient airport operations. The funds may be used for any purpose for which airport revenues may be lawfully used. The amount of the Grant was based on the airport’s GA category. The funds will be used to offsetpayroll at the airport.

This resolution will budget and appropriate $157,000 of Federal Grant revenue in the Airport Fund.

Board – Committee – or Commission Reviewed: N/A

Fiscal Impact: $ 157,000 - Federal Grant Revenue

Staff Contact: Juan E. Rivera, Airport Director jrivera@manassasva.gov(703) 361-1882

56

57

RESOLUTION 2020-05-R

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this 22nd day of June, 2020, that the following funds be budgeted and appropriated as shown, and that the Mayor is hereby authorized to execute the CARES Act Grant Agreement on behalf of the City of Manassas.

For: CARES Act Federal Grant - Airport

This resolution shall take effect upon its passage.

Harry J. Parrish II MAYOR On Behalf of the City Council

of Manassas, VirginiaATTEST:

__________________________________Lee Ann Henderson City Clerk

AIRPORT FUNDRevenue:57098400-333010 CARES Act Federal Grant 157,000

Expenditure:57003703-411000 Airport Salaries 157,000

58

3-51-0030-049-2020

1

U.S. Department of Transportation Federal Aviation Administration

Airports Division Eastern Region District of Columbia, Maryland, Virginia

FAA WAS ADO 13873 Park Center Road Suite 490S Herndon, VA 20171

CARES Act Grant Transmittal Letter

June 3, 2020

The Honorable Harry J. Parrish II, Mayor City of Manassas c/o Mr. Juan Rivera, Director Manassas Regional Airport 10600 Harry J. Parrish Blvd. Manassas, Virginia 20110

Dear Mayor Parrish:

Please find the following electronic CARES Act Grant Offer, Grant No. 3-51-0030-049-2020 for the Manassas Regional/Harry P Davis Field Airport. This letter outlines expectations for success. Please read and follow the instructions carefully.

To properly enter into this agreement, you must do the following:

a. The governing body must provide authority to execute the grant to the individual signing the grant; i.e. the sponsor’s authorized representative.

b. The sponsor’s authorized representative must execute the grant, followed by the attorney’s certification, no later than July 3, 2020 in order for the grant to be valid.

c. You may not make any modification to the text, terms or conditions of the grant offer.

d. The grant offer must be electronically signed by the sponsor’s legal signatory authority and then the grant offer will be routed via email to the sponsor’s attorney. Once the attorney has electronically attested to the grant, an email with the executed grant will be sent to all parties.

Subject to the requirements in 2 CFR § 200.305, each payment request for reimbursement under this grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant Agreement for more information regarding the use of this System. The terms and conditions of this agreement require you drawdown and expend these funds within four years.

An airport sponsor may use these funds for any purpose for which airport revenues may be lawfully used. CARES grant recipients should follow the FAA’s Policy and Procedures Concerning the Use of Airport Revenues (“Revenue Use Policy”), 64 Federal Register 7696 (64 FR 7696), as amended by 78 Federal Register 55330 (78 FR 55330). The Revenue Use Policy defines permitted uses of airport revenue. In addition to the detailed guidance in the Revenue Use Policy, the CARES Act states the funds may not be used for any purpose not related to the airport.

With each payment request you are required to upload directly to Delphi:

• An invoice summary, even if you only paid a single invoice, and • The documentation in support of each invoice covered in the payment request.

For the final payment request, in addition to the requirement listed above for all payment requests, you are required to upload directly to Delphi:

59

2

3-51-0030-049-2020

• A final financial report summarizing all of the costs incurred and reimbursed, and • An SF-425, and • A narrative report.

The narrative report will summarize the expenses covered by the CARES Act funds and state that all expenses were in accordance with the FAA’s Policy and Procedures Concerning the Use of Airport Revenues and incurred after January 20, 2020.

As a condition of receiving Federal assistance under this award, you must comply with audit requirements as established under 2 CFR part 200. Subpart F requires non-Federal entities that expend $750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note that this includes Federal expenditures made under other Federal-assistance programs. Please take appropriate and necessary action to assure your organization will comply with applicable audit requirements and standards.

Once you have drawn down all funds and uploaded the required documents to Delphi, notify Chad Carper by email that the grant is administratively and financially closed. Chad Carper is readily available to assist you and your designated representative with the requirements stated herein. We sincerely value your cooperation in these efforts.

Sincerely,

Matthew J. Thys, Manager Washington ADO

60

3

3-51-0030-049-2020

U.S. Department of Transportation Federal Aviation Administration

CARES ACT AIRPORT GRANTS AGREEMENT

Part I - Offer

Federal Award Offer Date June 3, 2020

Airport/Planning Area Manassas Regional/Harry P Davis Field Airport

CARES Grant Number

3-51-0030-049-2020

Unique Entity Identifier

030342448

TO: City of Manassas (herein called the "Sponsor")

FROM: The United States of America (acting through the Federal Aviation Administration, herein called the "FAA")

WHEREAS, the Sponsor has submitted to the FAA a Coronavirus Aid, Relief, and Economic Security Act (CARES Act or "the Act") Airports Grants Application (herein called the "Grant") dated April 20, 2020, for a grant of Federal funds at or associated with the Manassas Regional/Harry P Davis Field Airport, which is included as part of this Grant Agreement; and

WHEREAS, the Sponsor has accepted the terms of FAA's Grant offer;

WHEREAS, in consideration of the promises, representations and assurances provided by the Sponsor, the FAA has approved the Grant Application for the Manassas Regional/Harry P Davis Field Airport, (herein called the "Grant") consisting of the following:

This Grant is provided in accordance with the CARES Act, as described below, to provide eligible Sponsors with funding to help offset a decline in revenues arising from diminished airport operations and activities as a result of the COVID-19 Public Health Emergency. CARES Act Airport Grants amounts to specific airports are derived by legislative formula.

The purpose of this Grant is to maintain safe and efficient airport operations. Funds provided under this Grant Agreement must only be used for purposes directly related to the airport. Such purposes can include the reimbursement of an airport’s operational and maintenance expenses or debt service payments. CARES Act Airport Grants may be used to reimburse airport operational and maintenance expenses directly related to the Manassas Regional/Harry P Davis Field Airport incurred no earlier than January 20, 2020. CARES Act Airport Grants also may be used to reimburse a Sponsor’s payment of debt service where such payments occur on or after March 27, 2020. Funds provided under the Grant will be

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governed by the same principles that govern “airport revenue.” New airport development projects may not be funded with this Grant unless and until the Grant Agreement is amended or superseded by a subsequent agreement that addresses and authorizes the use of funds for the airport development project.

NOW THEREFORE, in accordance with the applicable provisions of the CARES Act, Public Law 116-136, the representations contained in the Grant Application, and in consideration of, (a) the Sponsor’s acceptance of this Offer; and, (b) the benefits to accrue to the United States and the public from the accomplishment of the Grant and in compliance with the conditions as herein provided,

THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay 100% percent of the allowable costs incurred as a result of and in accordance with this Grant Agreement.

Assistance Listings Number (Formerly CFDA Number): 20.106

This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:

CONDITIONS

1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is $157,000.

2. Period of Performance. The period of performance shall commence on the date the Sponsor formally accepts this agreement. The end date of the period of performance is 4 years (1,460 calendar days) from the date of acceptance.

The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period of performance (2 CFR § 200.309). Unless the FAA authorizes a written extension, the Sponsor must submit all Grant closeout documentation and liquidate (pay-off) all obligations incurred under this award no later than 90 calendar days after the end date of the period of performance (2 CFR § 200.343).

The period of performance end date shall not affect, relieve or reduce Sponsor obligations and assurances that extend beyond the closeout of this Grant Agreement.

3. Unallowable Costs. The Sponsor shall not seek reimbursement for any costs that the FAA has determined to be unallowable under the CARES Act.

4. Indirect Costs - Sponsor. The Sponsor may charge indirect costs under this award by applying the indirect cost rate identified in the Grant Application as accepted by the FAA, to allowable costs for Sponsor direct salaries and wages only.

5. Final Federal Share of Costs. The United States' share of allowable Grant costs will be 100%.

6. Completing the Grant without Delay and in Conformance with Requirements. The Sponsor must carry out and complete the Grant without undue delays and in accordance with this Grant Agreement, the CARES Act, and the regulations, policies, standards and procedures of the Secretary of Transportation (“Secretary”). Pursuant to 2 CFR § 200.308, the Sponsor agrees to report to the FAA any disengagement from funding eligible expenses under the Grant that exceeds three months and request prior approval from FAA. The report must include a reason for the stoppage. The Sponsor agrees to comply with the attached assurances, which are part of this agreement and any addendum that may be attached hereto at a later date by mutual consent.

7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Sponsor.

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8. Offer Expiration Date. This offer will expire and the United States will not be obligated to pay any part of the costs unless this offer has been accepted by the Sponsor on or before July 3, 2020, or such subsequent date as may be prescribed in writing by the FAA.

9. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any other manner, including uses that violate this Grant Agreement, the CARES Act or other provision of applicable law. For the purposes of this Grant Agreement, the term “Federal funds” means funds however used or dispersed by the Sponsor, that were originally paid pursuant to this or any other Federal grant agreement(s). The Sponsor must return the recovered Federal share, including funds recovered by settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request, all documents and records pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation, or other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require advance approval by the Secretary.

10. United States Not Liable for Damage or Injury. The United States is not responsible or liable for damage to property or injury to persons which may arise from, or relate to this Grant Agreement, including, but not limited to, any action taken by a Sponsor related to or arising from, directly or indirectly, this Grant Agreement.

11. System for Award Management (SAM) Registration And Universal Identifier. Unless the Sponsor is exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the currency of its information in the SAM until the Sponsor submits the final financial report required under this Grant, or receives the final payment, whichever is later. This requires that the Sponsor review and update the information at least annually after the initial registration and more frequently if required by changes in information or another award term. Additional information about registration procedures may be found at the SAM website (currently at http://www.sam.gov).

12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each payment request under this agreement electronically via the Delphi eInvoicing System for Department of Transportation (DOT) Financial Assistance Awardees.

13. Financial Reporting and Payment Requirements. The Sponsor will comply with all Federal financial reporting requirements and payment requirements, including submittal of timely and accurate reports.

14. Buy American. Unless otherwise approved in advance by the FAA, the Sponsor will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured products produced outside the United States to be used for any expense for which funds are provided under this Grant. The Sponsor will include a provision implementing applicable Buy American statutory and regulatory requirements in all contracts related to this Grant Agreement.

15. Audits for Public Sponsors. The Sponsor must provide for a Single Audit or program-specific audit in accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the Federal Audit Clearinghouse on the Federal Audit Clearinghouse’s Internet Data Entry System at http://harvester.census.gov/facweb/. Upon request of the FAA, the Sponsor shall provide one copy of the completed audit to the FAA.

16. Suspension or Debarment. When entering into a “covered transaction” as defined by 2 CFR § 180.200, the Sponsor must:

A. Verify the non-federal entity is eligible to participate in this Federal program by:

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1. Checking the excluded parties list system (EPLS) as maintained within the System for Award Management (SAM) to determine if the non-federal entity is excluded or disqualified; or

2. Collecting a certification statement from the non-federal entity attesting the entity is not excluded or disqualified from participating; or

3. Adding a clause or condition to covered transactions attesting the individual or firm is not excluded or disqualified from participating.

B. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower-tier transactions (e.g. sub-contracts).

C. Immediately disclose to the FAA whenever the Sponsor (1) learns the Sponsor has entered into a covered transaction with an ineligible entity, or (2) suspends or debars a contractor, person, or entity.

17. Ban on Texting While Driving.

A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, the Sponsor is encouraged to:

1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving when performing any work for, or on behalf of, the Federal government, including work relating to this Grant or subgrant.

2. Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as:

a. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and

b. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

B. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants, contracts and subcontracts.

18. Trafficking in Persons.

A. You as the recipient, your employees, subrecipients under this award, and subrecipients’ employees may not –

1. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;

2. Procure a commercial sex act during the period of time that the award is in effect; or

3. Use forced labor in the performance of the award or subawards under the award.

B. The FAA as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity –

1. Is determined to have violated a prohibition in paragraph A of this award term; or

2. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph A.1 of this award term through conduct that is either –

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a. Associated with performance under this award; or

b. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement),”as implemented by the FAA at 2 CFR Part 1200.

3. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph A during this award term.

4. Our right to terminate unilaterally that is described in paragraph A of this section:

a. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. § 7104(g)), and

b. Is in addition to all other remedies for noncompliance that are available to the FAA under this award.

19. Employee Protection from Reprisal.

A. Prohibition of Reprisals —

1. In accordance with 41 U.S.C. § 4712, an employee of a grantee or subgrantee may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in sub-paragraph (A)(2), information that the employee reasonably believes is evidence of:

a. Gross mismanagement of a Federal grant; b. Gross waste of Federal funds; c. An abuse of authority relating to implementation or use of Federal funds; d. A substantial and specific danger to public health or safety; or e. A violation of law, rule, or regulation related to a Federal grant.

2. Persons and bodies covered: The persons and bodies to which a disclosure by an employee is covered are as follows:

a. A member of Congress or a representative of a committee of Congress; b. An Inspector General; c. The Government Accountability Office; d. A Federal office or employee responsible for oversight of a grant program; e. A court or grand jury; f. A management office of the grantee or subgrantee; or g. A Federal or State regulatory enforcement agency.

3. Submission of Complaint — A person who believes that they have been subjected to a reprisal prohibited by paragraph A of this grant term may submit a complaint regarding the reprisal to the Office of Inspector General (OIG) for the U.S. Department of Transportation.

4. Time Limitation for Submittal of a Complaint — A complaint may not be brought under this subsection more than three years after the date on which the alleged reprisal took place.

5. Required Actions of the Inspector General — Actions, limitations, and exceptions of the Inspector General’s office are established under 41 U.S.C. § 4712(b).

6. Assumption of Rights to Civil Remedy — Upon receipt of an explanation of a decision not to conduct or continue an investigation by the Office of Inspector General, the person submitting a complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c).

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20. Limitations. Nothing provided herein shall be construed to limit, cancel, annul, or modify the terms of any Federal grant agreement(s), including all terms and assurances related thereto, that have been entered into by the Sponsor and the FAA prior to the date of this Grant Agreement.

SPECIAL CONDITIONS

1. ARFF and SRE Equipment and Vehicles. The Sponsor agrees that it will:

A. House and maintain the equipment in a state of operational readiness on and for the airport;

B. Provide the necessary staffing and training to maintain and operate the vehicle and equipment;

C. Restrict the vehicle to on-airport use only;

D. Restrict the vehicle to the use for which it was intended; and

E. Amend the Airport Emergency Plan and/or Snow and Ice Control Plan to reflect the acquisition of a vehicle and equipment.

2. Equipment or Vehicle Replacement. The Sponsor agrees that it will treat the proceeds from the trade-in or sale of equipment being replaced with these funds as airport revenue.

3. Off-Airport Storage of ARFF Vehicle. The Sponsor agrees that it will:

A. House and maintain the vehicle in a state of operational readiness for the airport;

B. Provide the necessary staffing and training to maintain and operate the vehicle;

C. Restrict the vehicle to airport use only;

D. Amend the Airport Emergency Plan to reflect the acquisition of the vehicle;

E. Within 60 days, execute an agreement with local government including the above provisions and a provision that violation of said agreement could require repayment of Grant funding; and

F. Submit a copy of the executed agreement to the FAA.

4. Equipment Acquisition. The Sponsor agrees that it will maintain Sponsor-owned and -operated equipment and use for purposes directly related to the airport.

5. Utilities Proration. For purposes of computing the United States’ share of the allowable airport operations and maintenance costs, the allowable cost of utilities incurred by the Sponsor to operate and maintain airport(s) included in the Grant must not exceed the percent attributable to the capital or operating costs of the airport.

6. Utility Relocation in Grant. The Sponsor understands and agrees that:

A. The United States will not participate in the cost of any utility relocation unless and until the Sponsor has submitted evidence satisfactory to the FAA that the Sponsor is legally responsible for payment of such costs;

B. FAA participation is limited to those utilities located on-airport or off-airport only where the Sponsor has an easement for the utility; and

C. The utilities must serve a purpose directly related to the Airport.

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The Sponsor’s acceptance of this Offer and ratification and adoption of the Grant Application incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the CARES Act, constituting the contractual obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Grant and compliance with the assurances and conditions as provided herein. Such Grant Agreement shall become effective upon the Sponsor’s acceptance of this Offer.

UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRATION

(Signature)

Matthew J. Thys (Typed Name)

Manager, Washington Airports District Office (Title of FAA Official)

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Part II - Acceptance

The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties, covenants, and agreements contained in the Grant Application and incorporated materials referred to in the foregoing Offer under Part II of this Agreement, and does hereby accept this Offer and by such acceptance agrees to comply with all of the terms and conditions in this Offer and in the Grant Application.

Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.

I declare under penalty of perjury that the foregoing is true and correct.

Dated

City of Manassas

(Name of Sponsor)

(Signature of Sponsor's Authorized Official)

By:

(Typed Name of Sponsor's Authorized Official)

Title:

(Title of Sponsor's Authorized Official)

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CERTIFICATE OF SPONSOR'S ATTORNEY

I, , acting as Attorney for the Sponsor do hereby certify:

That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of Virginia. Further, I have examined the foregoing Grant Agreement and the actions taken by said Sponsor and Sponsor’s official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and the CARES Act. The Sponsor understands funding made available under this Grant Agreement may only be used to reimburse for airport operational and maintenance expenses, and debt service payments. The Sponsor further understands it may submit a separate request to use funds for new airport/project development purposes, subject to additional terms, conditions, and assurances. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof.

Please read the following information: By signing this document, you are agreeing that you have reviewed the following consumer disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.

Dated at

By:

(Signature of Sponsor's Attorney)

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CARES ACT ASSURANCES AIRPORT SPONSORS

A. General.

1. These assurances are required to be submitted as part of the application by sponsors requesting funds under the provisions of the Coronavirus Aid, Relief, and Economic Security Act of 2020 (CARES Act or “the Act”), Public Law 116-136. As used herein, the term "public agency sponsor" means a public agency with control of a public-use airport; the term "private sponsor" means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors.

2. Upon acceptance of this Grant offer by the sponsor, these assurances are incorporated into and become part of this Grant Agreement.

B. Sponsor Certification.

The sponsor hereby assures and certifies, with respect to this Grant that:

It will comply with all applicable Federal laws, regulations, executive orders, policies, guidelines, and requirements as they relate to the application, acceptance, and use of Federal funds for this Grant including but not limited to the following:

FEDERAL LEGISLATION

a. Federal Fair Labor Standards Act — 29 U.S.C. 201, et seq.

b. Hatch Act — 5 U.S.C. 1501, et seq.

c. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42 U.S.C. 4601, et seq.

d. National Historic Preservation Act of 1966 — Section 106 - 16 U.S.C. 470(f).

e. Archeological and Historic Preservation Act of 1974 — 16 U.S.C. 469 through 469c.

f. Native Americans Grave Repatriation Act — 25 U.S.C. Section 3001, et seq.

g. Clean Air Act, P.L. 90-148, as amended.

h. Coastal Zone Management Act, P.L. 93-205, as amended.

i. Flood Disaster Protection Act of 1973 — Section 102(a) - 42 U.S.C. 4012a.

j. Title 49, U.S.C., Section 303, (formerly known as Section 4(f)).

k. Rehabilitation Act of 1973 — 29 U.S.C. 794.

l. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin).

m. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), prohibits discrimination on the basis of disability).

n. Age Discrimination Act of 1975 — 42 U.S.C. 6101, et seq.

o. American Indian Religious Freedom Act, P.L. 95-341, as amended.

p. Architectural Barriers Act of 1968 — 42 U.S.C. 4151, et seq.

q. Power plant and Industrial Fuel Use Act of 1978 — Section 403- 2 U.S.C. 8373.

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r. Contract Work Hours and Safety Standards Act — 40 U.S.C. 327, et seq.

s. Copeland Anti-kickback Act — 18 U.S.C. 874.1.

t. National Environmental Policy Act of 1969 — 42 U.S.C. 4321, et seq.

u. Wild and Scenic Rivers Act, P.L. 90-542, as amended.

v. Single Audit Act of 1984 — 31 U.S.C. 7501, et seq.

w. Drug-Free Workplace Act of 1988 — 41 U.S.C. 702 through 706.

x. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L. 109-282, as amended by section 6202 of Pub. L. 110-252).

EXECUTIVE ORDERS

a. Executive Order 11246 – Equal Employment Opportunity

b. Executive Order 11990 – Protection of Wetlands

c. Executive Order 11998 – Flood Plain Management

d. Executive Order 12372 – Intergovernmental Review of Federal Programs

e. Executive Order 12699 – Seismic Safety of Federal and Federally Assisted New Building Construction

f. Executive Order 12898 – Environmental Justice

g. Executive Order 13788 – Buy American and Hire American

h. Executive Order 13858 – Strengthening Buy-American Preferences for Infrastructure Projects

FEDERAL REGULATIONS

a. 2 CFR Part 180 – OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement).

b. 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

c. 2 CFR Part 1200 – Nonprocurement Suspension and Debarment.

d. 28 CFR Part 35 – Discrimination on the Basis of Disability in State and Local Government Services.

e. 28 CFR § 50.3 – U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964.

f. 29 CFR Part 1 – Procedures for predetermination of wage rates.

g. 29 CFR Part 3 – Contractors and subcontractors on public building or public work financed in whole or part by loans or grants from the United States.

h. 29 CFR Part 5 – Labor standards provisions applicable to contracts covering Federally financed and assisted construction (also labor standards provisions applicable to non-construction contracts subject to the Contract Work Hours and Safety Standards Act).

i. 41 CFR Part 60 – Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor (Federal and Federally assisted contracting requirements).

j. 49 CFR Part 20 – New restrictions on lobbying.

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k. 49 CFR Part 21 – Nondiscrimination in Federally-assisted programs of the Department of Transportation - effectuation of Title VI of the Civil Rights Act of 1964.

l. 49 CFR Part 26 – Participation by Disadvantaged Business Enterprises in Department of Transportation Program .49 CFR Part 27 — Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance.

m. 49 CFR Part 28 – Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities conducted by the Department of Transportation.

n. 49 CFR Part 30 – Denial of public works contracts to suppliers of goods and services of countries that deny procurement market access to U.S. contractors.

o. 49 CFR Part 32 – Government-wide Requirements for Drug-Free Workplace (Financial Assistance).

p. 49 CFR Part 37 – Transportation Services for Individuals with Disabilities (ADA).

q. 49 CFR Part 41 – Seismic safety of Federal and Federally assisted or regulated new building construction.

SPECIFIC ASSURANCES

Specific assurances required to be included in grant agreements by any of the above laws, regulations, or circulars are incorporated by reference in this Grant Agreement.

1. Purpose Directly Related to the Airport

It certifies that the reimbursement sought is for a purpose directly related to the airport.

2. Responsibility and Authority of the Sponsor.

a. Public Agency Sponsor:

It has legal authority to apply for this Grant, and to finance and carry out the proposed grant; that an official decision has been made by the applicant’s governing body authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required.

b. Private Sponsor:

It has legal authority to apply for this Grant and to finance and carry out the proposed Grant and comply with all terms, conditions, and assurances of this Grant Agreement. It shall designate an official representative and shall in writing direct and authorize that person to file this application, including all understandings and assurances contained therein; to act in connection with this application; and to provide such additional information as may be required.

3. Good Title.

It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to the landing area of the airport or site thereof, or will give assurance satisfactory to the Secretary that good title will be acquired.

4. Preserving Rights and Powers.

a. It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in this Grant

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Agreement without the written approval of the Secretary, and will act promptly to acquire, extinguish, or modify any outstanding rights or claims of right of others which would interfere with such performance by the sponsor. This shall be done in a manner acceptable to the Secretary.

b. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will continue to function as a public-use airport in accordance with this Grant Agreement.

c. If an arrangement is made for management and operation of the airport by any agency or person other than the sponsor or an employee of the sponsor, the sponsor will reserve sufficient rights and authority to insure that the airport will be operated and maintained in accordance Title 49, United States Code, the regulations, and the terms and conditions of this Grant Agreement.

5. Accounting System, Audit, and Record Keeping Requirements.

a. It shall keep all Grant accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this Grant, the total cost of the Grant in connection with which this Grant is given or used, and the amount or nature of that portion of the cost of the Grant supplied by other sources, and such other financial records pertinent to the Grant. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984.

b. It shall make available to the Secretary and the Comptroller General of the United States, or any of their duly authorized representatives, for the purpose of audit and examination, any books, documents, papers, and records of the recipient that are pertinent to this Grant. The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a Grant or relating to the Grant in connection with which this Grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United States not later than six (6) months following the close of the fiscal year for which the audit was made.

6. Exclusive Rights.

The sponsor shall not grant an exclusive right to use an air navigation facility on which this Grant has been expended. However, providing services at an airport by only one fixed-based operator is not an exclusive right if—

a. it is unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide the services; and

b. allowing more than one fixed-based operator to provide the services requires a reduction in space leased under an agreement existing on September 3, 1982, between the operator and the airport.

7. Airport Revenues.

This Grant shall be available for any purpose for which airport revenues may lawfully be used. CARES Act Grant funds provided under this Grant Agreement will only be expended for the capital or operating costs of the airport; the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport(s) subject to this agreement and all applicable addendums.

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8. Reports and Inspections.

It will:

a. submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary;

b. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public following each of its fiscal years, an annual report listing in detail:

1. all amounts paid by the airport to any other unit of government and the purposes for which each such payment was made; and

2. all services and property provided by the airport to other units of government and the amount of compensation received for provision of each such service and property.

9. Civil Rights.

It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in any activity conducted with, or benefiting from, funds received from this Grant.

a. Using the definitions of activity, facility, and program as found and defined in §§ 21.23 (b) and 21.23 (e) of 49 CFR Part 21, the sponsor will facilitate all programs, operate all facilities, or conduct all programs in compliance with all non-discrimination requirements imposed by or pursuant to these assurances.

b. Applicability

1. Programs and Activities. If the sponsor has received a grant (or other Federal assistance) for any of the sponsor’s program or activities, these requirements extend to all of the sponsor’s programs and activities.

2. Facilities. Where it receives a grant or other Federal financial assistance to construct, expand, renovate, remodel, alter, or acquire a facility, or part of a facility, the assurance extends to the entire facility and facilities operated in connection therewith.

3. Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the assurance will extend to rights to space on, over, or under such property.

c. Duration

The sponsor agrees that it is obligated to this assurance for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the assurance obligates the sponsor, or any transferee for the longer of the following periods:

1. So long as the airport is used as an airport, or for another purpose involving the provision of similar services or benefits; or

2. So long as the sponsor retains ownership or possession of the property.

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Required Solicitation Language. It will include the following notification in all solicitations for bids, Requests for Proposals for work, or material under this Grant and in all proposals for agreements, including airport concessions, regardless of funding source:

“The City of Manassas, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

d. Required Contract Provisions.

1. It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federally-assisted programs of the DOT, and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federally-assisted programs of the DOT acts and regulations.

2. It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations.

3. It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a sponsor.

4. It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin, creed, sex, age, or handicap as a covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties:

A. For the subsequent transfer of real property acquired or improved under the applicable activity, grant, or program; and

B. For the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, grant, or program.

e. It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts, the regulations, and this assurance.

f. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts, the regulations, and this assurance.

10. Foreign Market Restrictions.

It will not allow funds provided under this Grant to be used to fund any activity that uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction.

75

18

3-51-0030-049-2020

11. Acquisition Thresholds.

The FAA deems equipment to mean tangible personal property having a useful life greater than one year and a per-unit acquisition cost equal to or greater than $5,000. Procurements by micro- purchase means the acquisition of goods or services for which the aggregate dollar amount does not exceed $10,000. Procurement by small purchase procedures means those relatively simple and informal procurement methods for securing goods or services that do not exceed the $250,000 threshold for simplified acquisitions.

76

0MB Number: 4040-0004 Expiration Date: 12/31/2022

Application for Federal Assistance SF-424

*1. Type of Submission: *2. Type of Application * If Revision, select appropriate letter(s):

D Preapplication jg! New NA

Application

D Changed/Corrected Application

D Continuation * Other (Specify)

D Revision NA

*3. Date Received: 4 . Applicant Identifier: NA

5a. Federal Entity Identifier: *Sb. Federal Award Identifier;

State Use Only:

6. Date Received by State: I1. State Application Identifier:

8. APPLICANT INFORMATION:

*a. Legal Name: City of Manassas

*b. Employer/Taxpayer Identification Number (EIN/TIN): 54-6001411

*c. Organizational DUNS: 0303424480000

d. Address:

*Street 1: P.O. Box 560

Manassas Street 2:

*City:

County: *State: VA

Province:

*Country: USA: United States

*Zip / Postal Code 20108

e. Organizational Unit:

Department Name: Manassas Regional Airport

Division Name:

f. Name and contact information of person to be contacted on matters involving this application:

Prefix: Mr. *First Name: Juan

Middle Name: E.

*Last Name: Rivera

Suffix:

Title:

Organizational Affiliation: Director

*Telephone Number: (703) 361-1882 Fax Number:

*Email: jrivera@manassasva .gov

77

0MB Number: 4040-0004 Expiration Date: 12131/2022

Application for Federal Assistance SF-424

*9. Type of Applicant 1: Select Applicant Type:

X. Airport Sponsor Type of Applicant 2: Select Applicant Type:

NA Type of Applicant 3: Select Applicant Type:

NA *Other (Specify) NA

*10. Name of Federal Agency:

11. Catalog of Federal Domestic Assistance Number: 20.106

CFDA Title: Airport Improvement Program

*12. Funding Opportunity Number: *Title: NA

13. Competition Identification Number:

Title: NA

14. Areas Affected by Project (Cities, Counties, States, etc.):

*15. Descriptive Title of Applicant's Project: Any purpose for which airport funds may be lawfully used, as found in the Office of Airports Revenue Use Policy, except airport development or land acquisition.

Attach supporting documents as specified in agency instructions.

78

0MB Number: 4040-0004

Expiration Date: 12/31/2022

'---""

Application for Federal Assistance SF-424

16. Congressional Districts Of:

*a. Applicant: 10

*b. Program/Project: 10

Attach an additional list of Program/Project Congressional Districts if needed.

17. Proposed Project:

*a. Start Date: NA

*b. End Date: NA

18. Estimated Funding($):

*a. Federal $157,000 *b. Applicant

*c. State

*d. Local

*e. Other *f. Program Income *g. TOTAL $157,000

*19. Is Application Subject to Review By State Under Executive Order 12372 Process?

D a. This application was made available to the State under the Executive Order 12372 Process for review on

D b. Program is subject to E.O. 12372 but has not been selected by the State for review.

Qg c. Program is not covered by E. 0 . 12372 *20. Is the Applicant Delinquent On Any Federal Debt?

0Yes 181 No

If "Yes", explain:

21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)

181 ** I AGREE

** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.

Authorized Representative:

Prefix: Mr. *First Name: Juan

Middle Name: Ellis

*Last Name: Rivera

Suffix:

*Title: Airport Director

*Telephone Number: (703) 361-1882 I Fax Number:

* Email: jrivera@manassasva.gov r--- / -- /1 *Signature of Authorized Representative: 'J } I *Date Signed: 4/20/2020

79

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: 10 Minutes

Agenda Title: CARES Act Grants – Cooperation Agreement

Recommendation: Approve the Agreement

Motion: I move that City Council approve Resolution #R-2020-43: Cooperation Agreement Between the City of Manassas and the Economic Development Authority of the City of Manassas for Small Business Relief Programs Using CARES Act Funds

Date Last Consideredby City Council:

May 18, 2020

Summary and/orComments:

The Economic Development Authority finalized eligibility criteria and launched the CARES Act small business grants program at the beginning of June. The application period closes June 30. As of June 10 staff had received about 100 applications of which approximately 70 met the eligibility requirements. Funding every one of these eligible applications would require an appropriation of $175,000. Staff will provide an updated application count during the Council Meeting and make a recommendation for an appropriation to fund the program.

The Cooperation Agreement is the legal mechanism which allows the City to partner with the EDA and to transfer the CARES Act funds to that body. It also dictates how those funds will be used.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: Patrick J. Small, Director of Economic Development

80

MOTION: June 22, 2020Regular Meeting

SECOND: Res. No. R-2020-43

RE: RESOLUTION APPROVING A COOPERATION AGREEMENT BETWEEN THE CITY OF MANASSAS AND THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF MANASSAS FOR SMALL BUSINESS RELIEF PROGRAMS USING CARES ACT FUNDS

WHEREAS, the City Council of the City of Manassas (“City”) previously appropriated $3,584,580 of CARES Act federal grant revenue for COVID-19 related costs; and

WHEREAS, the CARES Act allows for the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures due to the COVID-19 public health emergency; and

WHEREAS, on May 28, 2020 the City Council approved general guidelines for a small business relief grant program, using CARES Act funding; and

WHEREAS, the Economic Development Authority for the City of Manassas (“EDA”) is willing and able to implement and administer the small business relief grant program pursuant to the terms and conditions of a Cooperation Agreement with the City, a copy of which is attached hereto; and

WHEREAS, the Cooperation Agreement, which provides up to $400,000 in grant fundingto the EDA, will afford needed financial assistance to small businesses in the City that have been adversely affected by the coronavirus pandemic, and approval of the Agreement is in the best interests of the City and its business community.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby approve the attached Cooperation Agreement between the City of Manassas and the Economic Development Authority of the City of Manassas, and authorizes its execution by the Mayor.

___________________________________Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

81

June 22, 2020Regular MeetingRes. No. R-2020-43Page 2

ATTEST:

__________________________________Lee Ann Henderson City Clerk

Votes:

Ayes: Nays: Absent from Vote: Absent from Meeting:

82

COOPERATION AGREEMENT

FOR

SMALL BUSINESS RELIEF PROGRAMS USING CARES ACT FUNDS

THIS COOPERATION AGREEMENT FOR SMALL BUSINESS RELIEF

PROGRAMS USING CARES ACT FUNDS (this “Agreement”) is entered into as of the ___

day of ____, 2020, by and between THE CITY OF MANASSAS, VIRGNIA, a political

subdivision of the Commonwealth of Virginia (the “City”) and the ECONOMIC

DEVELOPMENT AUTHORITY OF THE CITY OF MANASSAS, a political subdivision of

the Commonwealth of Virginia (the “EDA”), provides as follows:

RECITALS

WHEREAS, the City anticipates receiving funds from the Coronavirus Aid, Relief, and

Economic Security (CARES) Act of 2020 (the “CARES Act”); and

WHEREAS, the CARES Act provides funding for a number of different programs to

address the COVID-19 pandemic; and

WHEREAS, these programs specifically include expenses associated with provision of

economic support in connection with the COVID-19 public health emergency such as expenditures

related to the provision of grants to small businesses to reimburse the costs of business interruption

caused by required closures.

NOW, THEREFORE, it is AGREED by the parties to cooperate in the provision of small

business relief programs as follows:

83

2

1. EDA shall design and implement a small business relief grant program (the “Grants”)

following the general guidelines endorsed by the City Council at its May 28, 2020

regularly scheduled meeting (Exhibit A).

2. City shall provide $______________ in CARES Act funds to EDA for its use in making

the Grants. The City’s obligation to provide CARES Act funds to EDA is contingent on

the receipt of funds from the Commonwealth of Virginia, and their appropriation by the

Manassas City Council.

3. EDA shall pay the Grants using the CARES Act Funds. Any funds remaining after paying

the Grants, and any funds recaptured from or repaid by grantees, shall be returned to the

City.

4. EDA will require all Grant recipients to certify that Grant funds received from EDA will

only be used for the payment of expenses eligible for funding under the CARES Act.

5. EDA covenants and agrees that when awarding grants of CARES Act funds it will comply

with all applicable federal and state laws, rules and regulations governing those funds

including but not limited to, the U.S. Treasury’s “Coronavirus Relief Fund Guidance for

State, Territorial, Local, and Tribal Governments April 22, 2020”; that it will cooperate

with the City in maintaining all documentation required or necessary to show compliance

with the CARES Act; and that CARES Act funds will only be expended for expenses

associated with the provision of economic support in connection with the COVID-19

public health emergency.

6. Nothing contained herein shall make the City a party to the Grants nor contain any duties

or liabilities on behalf of the City.

84

3

7. Whenever any provision or term herein conflicts with, or is deemed to be in conflict

with, any provision or term in the CARES Act or any associated regulation or guidance,

the provision or term in the CARES Act, regulation or guidance shall prevail.

8. This Agreement may be executed in multiple counterparts, each of which shall be

deemed an original and all of which together constitute one and the same document.

Signatures sent by email shall have the same binding effect as original signatures.

IN WITNESS WHEREOF, this Agreement has been executed on behalf of the EDA and

the City:

CITY OF MANASSAS, VIRGINIA

By: ___________________________Harry J. Parrish, II, Mayor

ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF MANASSAS

By:____________________________Mark T. Olsen, Chairman

Approved as to form and legality:

By_________________________

85

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: 10 Minutes

Agenda Title: HMI Contract Agreement

Recommendation: Approve the Agreement

Motion: I move that Council approve Resolution #R-2020-44: Resolution Approving a Contract Agreement between the City of Manassas and Historic Manassas, Inc.

Date Last Consideredby City Council:

The Agreement was last revised in 2009 but City Council considers the appropriation annually when adopting the City Budget.

Summary and/orComments:

Historic Manassas Inc. is a 501(c)3 organization formed to serve as the City’s Virginia Main Street program. The Main Street program is a Federal initiative under the National Trust for Historic Preservation and in Virginia under the Department of Housing and Community Development. Main Street’s primary purpose is to support the preservation and economic vitality of America’s small and historic downtowns.

HMI serves myriad functions for the City including, but not limited to, organizing special events. Many of the specifics are detailed in the attached Funding Agreement. The Agreement was last adopted in 2009 and has been extended through annual appropriations by City Council. However, very few municipal agreements are sufficient to survive without amendment for over a decade so staff is recommending it be updated and a new agreement adopted. There are few substantive changes to the scope and the original 2009 Agreement is attached for reference. Some events have been added or deleted over the past decade, First Friday’s are new, and the insurance requirement has changed. Beyond that, HMI continues to serve as a very valuable economic development agency in much the same way it was originally conceived by community leaders more than 20 years ago.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: $297,000 annually

Staff Contact: Patrick J. Small, Director of Economic Development 86

MOTION: June 22, 2020Regular Meeting

SECOND: Res. No. R-2020-44

RE: RESOLUTION APPROVING A CONTRACT AGREEMENT BETWEEN THE CITY OF MANASSAS AND HISTORIC MANASSAS, INC.

WHEREAS, Historic Manassas, Inc. (“HMI”) is a Virginia charitable non-profit and tax-exempt corporation located in the City of Manassas, dedicated to supporting the preservation and economic vitality of Historic Downtown Manassas; and

WHEREAS, HMI has a proven record of: assisting in the economic development of the City by recruiting new businesses to locate in the City; promoting Historic Downtown Manassas by marketing, sponsoring and managing special events throughout the year; and increasing tourism in the City through the operation of a Visitor’s Center and the development and maintenance of the VisitManassas website; and

WHEREAS, as part of the FY 2021 annual operating budget the City Council of the City of Manassas (“City”) appropriated $297,700 in funding for HMI to continue to provide services that benefit the City and its Historic Downtown area during the fiscal year beginning July 1, 2020; and

WHEREAS, the City and HMI wish to have the City’s financial commitment and HMI’s obligations and responsibilities regarding economic development, promotional and educational initiatives reflected in a Contract Agreement, a copy of which is attached hereto; and

WHEREAS, the Contract Agreement ensures adequate financial oversight by providing for monthly and annual reports to the City of activities and expenditures by HMI, as well as an annual audit of HMI financial records; and

WHEREAS, the services to be provided by HMI will continue to benefit the Historic Downtown Manassas business community and the City and its residents, and approval of the Contract Agreement is in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby approve the attached Contract Agreement between the City of Manassas and Historic Manassas, Inc., and authorizes its execution by the Mayor.

___________________________________Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

87

June 22, 2020Regular MeetingRes. No. R-2020-42Page 2

ATTEST:

__________________________________Lee Ann Henderson City Clerk

Votes:

Ayes: Nays: Absent from Vote: Absent from Meeting:

88

1/

AGREEMENT

THIS Agreement ("Agreement") is made and entered into this 1 St day of July 2009 by and betweenTHE CITY OF MANASSAS, a Municipal Corporation of the Commonwealth ofVirginia,hereinafter referred to as "City," and Historic Manassas, Inc., hereinafter referred to as "HMI," or"Contractor"

WHEREAS, the City owns the Manassas Visitor Center, situated in the Historic RailroadDepot located in The City of Manassas, Virginia, having the street address of 943 1 West Street,Manassas, Virginia, said property is herein referred to as the "Visitor Center"; and

WHEREAS, the City desires to retain a management company to operate and manage theVisitor Center to minimize the City' s operating costs and to perform other functions related to thepromotion of the historic downtown of the City of Manassas, herein referred to as "Old TownManassas"; and

WHEREAS, the City desires to contract with HMI to operate and manage the Visitor Centerin accordance with the terms and provisions herein set forth, and HMI agrees to operate the VisitorCenter pursuant to the terms and provisions hereinafter set forth; and

WHEREAS, the City desires to contract with HMI for other services that promote OldTown Manassas in order to enhance the City' s tourism and economic development efforts in OldTown Manassas.

NOW, THEREFORE, the parties hereto do hereby agree and are bound as follows:

1.0 Purpose. This Agreement details a working relationship between the parties designed toaccomplish the following:

1.1 Manage and Operate the City of Manassas Visitor Center pursuant to the terms of thisAgreement for the purposes of providing visitor services to tourists and other visitors and toencourage utilization of the shops and services available by the businesses and property ownersof Old Town Manassas.

1.2 Manage and Promote those Events and Festivals identified in Appendix 1 pursuant to theterms of this Agreement for the purposes of encouraging visitors and residents to shop, eat andgenerally utilize the services available by the businesses and property owners of Old TownManassas.

1.3 Manage and Operate a Twice Weekly Market from April to November including a Farmer'sMarket in accordance with standards developed by the Virginia Cooperative Extension andVirginia Department of Agriculture pursuant to the terms of this Agreement for the purposes ofproviding a forum for local vendors and farmers to sell their goods and to encourage visitors

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 1 of 11

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and residents to generally utilize the services available by the businesses and property owners ofOld Town Manassas.

1.4 Undertake business recruitment for retail. restaurants, entertainment venues and similarbusinesses pursuant to the terms of this Agreement for the purposes of filling vacant space andexpanding the tax base for the City ofManassas.

1.5 Maintain a Web-Based Annual Community Calendar ofEvents pursuant to the terms ofthisAgreement for the purposes o f providing another outlet for the promotion o f community eventsand for the purposes of encouraging visitors and residents to generally utilize the servicesavailable by the businesses and property owners of Old Town Manassas

1.6 Term of Management and Amendments. The term of this Agreement and the managementand promotion provided herein shall be for one fiscal year (commencing on July 1 of eachcalendar year and ending on June 30 of the succeeding calendar year) beginning on July 1,2009. This Agreement shall be automatically renewed at the pleasure of City, by its Council, solong as the Performance Measures, provided for in Appendix 1 of this Agreement, have beenmet by HMI to the satisfaction of the City Council, as evidenced by the City Council's annualapproval to specifically support the funding of HMI for its services under this Agreement in theCity's budget for the next fiscal year.

1.7 Administration For purposes of administration of this Agreement, the City shall berepresented by the City Manager or his/her designee(s). HMI shall be represented by Presidentof the Board of Directors or his/her designee(s). Designees shall be named by June lst for theupcoming year to facilitate communication between the parties.

2.0 Responsibilities ofHMI

2.1 Visitors Center - HMI is hereby charged with the sole and exclusive management of theVisitors Center at the Train Station, which duties shall be exercised at the discretion of HMI asan independent contractor. HMI shall provide the City with experienced service customarilyprovided for in such operations. It shall be the duty ofHMI at all times during the term ofmanagement to:

(a) Staff, through a combination of paid staff and volunteers, the Visitor Centerpursuant to the standards set by the Virginia Tourism Corporation for anaccredited facility; and,

(b) Provide daily supervision and direction of such operation.

2.2 Events and Festivals - HMI is hereby charged with the responsibility to manage andprovide services and programs to encourage, facilitate and coordinate special events andfestivals in Old Town. It shall be the duty of HMI at all times during the term ofmanagementto:

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 2 of 11

90

(a) Acquire and pay for any and all necessary local or state permits, licenses orauthority that may be required for any event and or promotion.

(b) Provide and pay for anyjanitorial services, including portable toilets for the eventsand activities.

(c) Provide and pay for tables, chairs, tents and similar items, as HMI deemsnecessary.

(d) Coordinate with vendors, artisans, displayers and others.

(e) Coordinate directly with the Police Department, Fire and Rescue Departments fortraffic control, security and other public safety needs.

(f) Provide advertising and marketing of events and festivals as necessary andappropriate to promote the event and/or festival.

2.3 Manage and Operate a Twice Weekly Market from April to November - HMI is herebycharged with the responsibility to manage and coordinate the City's twice weekly market. Itshall be the duty of HMI at all times during the term of management to:

(a) Staff, through a combination of paid staff and volunteers, the Farmers Marketpursuant to the standards set by the Virginia Cooperative Extension and VirginiaDepartment of Agriculture.

(b) Recruit and coordinate directly with farmers, vendors and others as necessary tooperate the market.

(c) Coordinate directly with the Police Department, Fire and Rescue Departments andHealth Department for traffic control, security and other public health and safetyneeds.

(d) Provide such advertising and marketing of the market as necessary.

2.4 Undertake Business Recruitment and Retention in Old Town Manassas - HMI is herebycharged with the responsibility to supplement the City's business recruitment and retentionefforts as follows:

(a) Working directly with the City's Department of Community Development tosupport a strategy for business recruitment and retention consistent with the City'sArts and Tourism District.

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 3 of 11

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(b) Working directly with property owners, brokers, buyers, lessees and businesses toprovide information related to available space and properties in Old Town.

(c) Maintain a database of available space and properties by providing an opportunityfor owners and brokers to list their properties on the HMI website.

2.5 Administer a Web-Based Annual Community Calendar of Events _ HMI is hereby chargedwith the responsibility to develop and maintain a web-based community calendar of events asfollows:

(a) The calendar of events shall list all events and festivals.

(b) Update the information contained in the calendar on a regular basis.

(c) Develop market and promote an e-list notification system of events available bysubscription to area residents.

3.0 HMI shall have the authority to hire, train, supervise, direct the work of, and discharge allpersonnel. Salaries, wages, and other compensation of HMI's employees, who work fullor part-time, including social security, taxes, workers compensation insurance, and thelike shall be an operating expense of HMI and paid by and the sole responsibility ofHMI.

4.0 HMI shall provide the following reports,

4.1. Monthly reports detailing the number of visitors served in person, by mail and bytelephone and the number of"hits" or visits to the website.

4.2. . Annual report to the City Council each September summarizing visitor centeroperations, special events, business recruitments, marketing efforts and other activities relativeto this Agreement for the previous fiscal year.

5.0 HMI shall have the right to make presentations to the City Council in which the businessof HMI is being discussed or acted upon, and shall have the duty to attend any meetingswhere HMI's presence is requested by the City Council.

6.0 HMI shall have representation on all committees and participate in such studies oranalyses conducted by the City of Manassas that may impact the continued vitality of OldTown Manassas.

7.0 Accounting - The City may require a certified annual audit o f HMI's financial records tobe paid for by HMI and submitted to the City upon request. HMI shall cooperate fully inthe audit process. At the City's option and expense additional audits may be performed.

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 4 of 11

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HMI shall keep and maintain all financial records pertaining to its operations and events,which records shall be available for the City's inspection at all reasonable times.

8.0 Termination - This Agreement may be terminated by either party with a minimum 120days notice to the other party, provided the City shall be responsible for reimbursing HMIfor any sums that HMI incurs prior to the termination date as part of this agreement or aspreapproved by the City of Manassas.

9.0 Funding - HMI shall prepare and submit for the City's approval a line item budget forthe services outlined in this Agreement in accordance with the City's budget schedule.

9.1. Said budget shall include, at a minimum, a projected income and expense statement andprojected year-end balance sheet and statement of projected sources and applications of funds.HMI may seek additional funding and services from various public and private entities.

9.2. Any new initiative or event that requires additional City funding or support from Cityservices not previously described in this Agreement, or listed in the approved Annual Plan ofWork submitted by HMI, must receive prior written authorization from the City. Furthermore,the City shall be liable only for payment in support of the additional activity up to the amountauthorized in writing.

9.3. In the event that HMI subcontracts with other agencies and entities, such agreementsshall notify the subcontractors that all City funding of HMI is subject to annual appropriations.

9.4. HMI shall be solely responsible for the terms and cost of the lease of any additionaloffice space or other facilities beyond what is provided by the City at the Train Station asidentified in Item 12.1.

10.0 HMI shall be solely responsible for acquiring and maintaining designation as a VirginiaMain Street Community pursuant to the terms set by the Virginia Main Street office ofthe Virginia Department of Housing and Community Development.

11.0 General Responsibilities of the City of Manassas (City).

11.1. The City shall provide space in the Manassas Train Station for the Visitors Center asdetailed in Appendix 2 of this Agreement.

11.2. For the fiscal year commencing July 1, 2009 and ending June 30,2010, the City shallpay HMI in two installments the amounts set forth in Appendix 1 for the services to be providedby HMI under this Agreement during such 2010 fiscal year. For subsequent fiscal years, theCity shall be responsible for an annual financial contribution to HMI, determined as part of theCity's budget process and paid in two installments, and as agreed between the parties at suchtime as the City adopts an annual fiscal year budget.

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11.3. The City shall be responsible for the timely funding of all necessary capital expensesand any extraordinary expense, as mutually agreed upon by the parties, not covered by paymentsreceived for the reasonable operation of the Visitor Center.

12.0 Insurance. The parties agree to maintain or cause to be maintained at all times during the'term of this Agreement, the following insurance, if reasonably available with respect tothe Visitor Center:

12.1. The City shall provide and maintain insurance in an amount not less than Two MillionDollars ($2,000,000) on the buildings and furnishings and equipment, against loss or damage byfire, lightening, wind storm, tornado, flood, hail, explosion, riot, or civil commotion, damagefrom aircraft, vehicles and smoke, vandalism, and malicious mischief, against loss or damageresulting from leakage of sprinkler systems now or hereafter installed on the Complex, andagainst loss or damage by any steam boiler, pressure vessel, or other such apparatus. HMI shallbe named as an additional insured, as interest may appear, on any said policies pursuant to thisparagraph and provided with a Certificate establishing that HMI is a named insured and thatpolicy cannot be canceled without giving HMI thirty (30) days notice in advance of effectivecancellation date.

12.2. _ As an operating expense of the Visitor Center, HMI shall provide ComprehensiveGeneral Liability Insurance (including protective liability coverage on operations ofindependent contractors and also blanket contractual liability insurance) on an "occurrence"basis in an amount not less than Two Million Dollars ($2,000,000) per occurrence, for benefitofHMI and the City as additional named insured, against claims for a"personal injury,"including without limitation, bodily injury, death and property damage; such insurance shallalso include coverage against liability for bodily injuries and property damage arising out of theuse by or on behalf of the City and HMI, o f an owned, non-owned, or hired automotiveequipment to the extent required by the laws and the jurisdiction ofwhich the Visitor Center islocated. The City shall be provided with a Certificate establishing that the City is an additionalnamed insured and that the policy cannot be canceled without giving the City thirty (30) daysnotice in advance of effective cancellation date.

12.3. Duty not to Interfere - During the term of this Agreement, the City shall not take anyaction which would unreasonably interfere with the carrying out duties by HMI, includingwithout limitation, the hiring of any other party having any rights or responsibilities with respectto the management or operation of the Visitor Center, or to impose any other duty upon HMIwhich is inconsistent with the terms ofthis Agreement.

12.4. Hold Harmless and Indemnification Clause. HMI agrees to indemnify and holdharmless the City with respect to any incidents arising from negligent or intentional misconductof HMI in the performance of its duties.

13.0 Status Independent Contractor. Nothing herein contained shall be construed or be heldto make the City a partner, joint venturer, or associate of HMI in the conduct of itsbusiness, it being understood that the relationship with HMI to the City, pursuant hereto

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 6 of 11

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is and shall be at all times remain that of an independent contractor, except only in thoseinstances where it specifically and expressly provides therein that HMI shall be and act asan agent for the City. No reservation by or grant to the City of rights, approvals orrestrictions with respect to the Visitor's Center, or the exercise hereof by the City shallalter the status or relationship o f HMI as solely that o f independent contractor.

14.0 Notice. Any notice, desired or necessary hereunder, shall be given in writing and eitherhand-delivered, facsimile transmitted, telexed or made with proper postage prepaid,certified, return-receipt requested. If hand-delivered, facsimile transmitted or telexed, anysuch notice shall be effective upon delivery. If mailed, such notice shall be effective onthe second business day following mailing. Notices to parties hereto shall be to theaddress stated below or such successor address as may be specified by notice hereunder.The addresses are as follows:

If to City of Manassas: Lawrence D. Hughes City ManagerThe City of Manassas, Virginia9027 Center StreetManassas Virginia 201 10FAX: (703) 257-5813

With copy to: Robert W. Bendall, Esq.City Attorney - The City of Manassas, VirginiaP.O. Box 51Manassas, Virginia 20110FAX: (703) 368-7745

Elizabeth S. ViaDirector, Community DevelopmentThe City of Manassas, Virginia9027 Center StreetManassas, VA 20110FAX: (703) 257-5117

If to HMI: Historic Manassas, Inc.9431 West StreetManassas, VA 20110Phone Number: (703) 361-6599Fax Number:.(703) 361- 6942President, Board of Trustees

With copy to: Randolph D. Frostick, EsqRegistered AgentVanderpool, Frostick & Nishanian, PC9200 Church St., Suite 400Manassas, Virginia 20110

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 7 of 11

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15.0 Partial Invalidity. If any term, covenant, or condition of this Agreement or theapplication thereof to any person or circumstance shall be invalid or unenforceable, theremainder of this Agreement or the application of such term or provision to person orcircumstance other than those to which it is held invalid or unenforceable shall not beaffected thereby, and each term shall be valid and enforceable to the fullest extentpermitted by law.

16.0 Employment Discrimination - Contracts Over $10,000

16.1. In the event this Contract price is in excess of Ten Thousand Dollars ($10,000.), thenduring the performance ofthis Contract, the Contractor agrees as follows:

(a) The Contractor will not discriminate against any employee or applicant foremployment because of race, religion, color, sex or national origin, exceptwhere religion, sex or national origin is a bona fide occupationalqualification reasonably necessary to the normal operation o f the Contractor.The Contractor agrees to post in conspicuous places, available to employeesand applicants for employment, notices setting forth the provisions of thisnon-discrimination clause.

(b) The Contractor, in all solicitations or advertisements for employees placed byor on behalf of the Contractor, will state that such Contractor is an equalopportunity employer.

(c) Notices, advertisements, and solicitations placed in accordance with Federallaw, rule, or regulation shall be deemed sufficient for the purpose of meetingthe requirements of this paragraph.

16.2. The Contractor will include the provisions of this Contract paragraph in everysubcontract or purchase order over $10,000, so that the provisions will be binding upon eachsubcontractor or vendor.

16.3. In all contracts, regardless of contract amount, the Contractor will abide by theprovisions of the Americans with Disabilities Act, and will require each sub-contractor to do so.

17.0 Non-Discrimination faith-based organization. The City of Manassas in procuring goodsand services, or in making disbursements pursuant to this section, shall not discriminateagainst a faith-based organization on the basis of the organization's religious character orimpose conditions that restrict the religious character of the faith-based organization,except funds provided for expenditure pursuant to contracts with public bodies shall notbe spent on sectarian worship, instruction, or proselytizing, or impair, diminish, ordiscourage the exercise of religious freedom by the recipients of such goods, services, ordisbursement.

18.0 There shall be no smoking in City owned facilities such as, but not limited to the TrainStation.

Final Prepared June 24,2009 by Department o f Community Development, City of ManassasPage 8 of 11

96

19.0 Drug Free Workplace - During the performance of this contract agrees to:

19.1. Provide a drug-free workplace for the Contractor's employees.

19.2. Post in conspicuous places, available to employees and applicants for employment astatement notifying employees that the unlawful manufacture, sale, distribution, dispensation,possession, or use of a controlled substance or marijuana is prohibited in the contractor'sworkplace and specifying the actions that will be taken against employees for violations of suchprohibition.

19.3. State in all solicitations or advertisement for employees placed by or on behalf of thecontractor that the contractor maintains a drug-free workplace.

19.4. Include the provisions of the foregoing clauses in every subcontract or purchase orderof over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

For the purpose of this section, "drug-free workplace" means a site for the performance of workdone in connection with a specific contract awarded to a contractor in accordance with thischapter, the employees of whom are prohibited from engaging in the unlawful manufacture,sale, distribution, dispensation, possession or use of any controlled substance or marijuanaduring the performance of the contract

20.0 Legal Compliance. The Contractor shall be solely responsible for complying with allapplicable federal, state and municipal laws, codes and regulations during theperformance of this contract. The Contractor agrees that it does not, and shall not duringthe performance of this Contract for goods and services; knowingly employ unauthorizedalien or aliens as defined in the Federal Immigration Reform and Control Act of 1986.

21.0 Termination for Non-Appropriation Funds. If funds are not appropriated for purposes ofthis Agreement for any succeeding fiscal year subsequent to the one in which thisAgreement is entered into, then this Agreement shall automatically terminate on June 30of the fiscal year for which funds were last appropriated under this Agreement by theCity Council. Should termination be accomplished in accordance with this paragraph,the City shall be liable after the date of termination for payment of any sums that HMIincurs prior to the termination date of this Agreement that otherwise would have beenincluded in the sums paid by the City to HMI pursuant to this Agreement. By way ofexample, if in January 2010, HMI pays deposits and becomes contractually obligated topurchase fireworks for the July 4th Celebration in 2010, and this Agreement issubsequently terminated on June 30, 2010, then the City will still pay HMI for suchincurred expenses after the termination of this Agreement.

22.0 Governing Law. This Agreement shall be governed by and construed in accordance withthe laws of the Commonwealth of Virginia.

Final Prepared June 24,2009 by Department of Community Development, City o f ManassasPage 9 of 11

97

IN TESTIMONY WHEREOF, the City of Manassas has caused its name to be hereuntosubscribed by Harry J. Parrish, II, its Mayor, with its corporate seal hereunto duly affixed andattested by Andrea P. Madden, its Clerk of Council, pursuant to authority heretofore duly grantedby the Council ofthe City of Manassas; and has caused its name to be hereunto subscribed byHami J. fj-rri'Ah T , its KI 8 1,17 . and its

corporatd seal~ereuntoiduly affixed and attested cly 0 VilkA.a , E \Aaan. cn, its C_,i-1"y C tr«r M_-, , pursuant to a resolution heretofore duly

adopted by its Board of Directors, all as of the day and year first above written.

CITY OF MANASSAS

CITY OF MANASSAS-9 Municipal ~Corporation/ T r.)

840~LU«-il »Er**6 Ut=rHarry J. Pt51/d~ Mayor

Attest:

0-r¥1 1 94-, 9. UndolinAndrea P. Madden, City Clerk

APPR'*/ED AS TO FORM I

Cl f Y AT-rO::MEV ~ HISTO NASSAS, INC.Cor ration

iDATE:L------~ B

Cres n M. en, Pres nt

APPENDICIES

1 - FY 10 WORK PLAN and BUDGET

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 10 of 11

98

Appendix 1FY10 Summary Work plan, Budget and Performance Measures per City FundingContribution

Budget Item FY10 Performance MeasuresApprovedFundingLevel

Base Level Operations $50,700.00 Annual Auditand Administration

Manage and Operate the $56,000.00 Maintain 362 day operation per standards.City of Manassas Visitor Monthly visits to the Visitors CenterCenter Conversion of visitors to shops and services in the Old Town

area.

Promote Old Town $102,000 Number and quality of events and promotions.Manassas/Events Attendance at EventsHeritage Railway Festival

Fall JubileeMerry Old Town

July 4th CelebrationWine and Jazz Festivalwww.visitmanassas.org

Manage and Operate the $5,000.00 Maintain twice weekly market May thru Oct.Farmer's Market

Retail Recruitment $25,000 Number ofprospects/contact.Number of actual conversions.

Community Calendar of $35,000 Number ofwebsite hits.Events Subscription rates for e-bursts.

Total FY 10 Budget $273,700 % Increase to City's Meals and Sales Tax for Old TownAllocation

Final Prepared June 24,2009 by Department of Community Development, City of ManassasPage 11 ofll

99

FUNDING AGREEMENT

THIS AGREEMENT is made and entered into this ____ day of ____, 2020, by and

between the CITY OF MANASSAS, VIRGINIA, a municipal corporation of the

Commonwealth of Virginia (hereafter “City”), and HISTORIC MANASSAS, INC., a Virginia

nonprofit corporation (hereafter “HMI”).

WHEREAS, the City is authorized by Virginia Code §15.2-953 to appropriate public

funds to any charitable association located within the City; and

WHEREAS, Virginia Code §15.2-940 provides that the City may expend funds from

local revenues for the purpose of promoting the resources and advantages of the City; and

WHEREAS, Virginia Code §15.2-942 provides further that localities may enter into

agreements with private or public nonprofit organizations to stage and promote important

historical or cultural events associated with the locality; and

WHEREAS, HMI is a Virginia charitable non-profit corporation located in the City of

Manassas, and is exempt from federal taxation under section 501 (c) (3) of the Internal Revenue

Code; and

WHEREAS, HMI has promoted Historic Downtown Manassas by sponsoring special

events throughout the year including, but not limited to, First Fridays, the Farmers’ Market, the

4th of July Celebration, the Fall Jubilee and the Manassas Jazz Festival, which bring local

residents and visitors to the downtown area and reinforce the identity of the historic area; and

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WHEREAS, HMI has made significant contributions to the promotion of the City and its

economic development by recruiting new businesses to Manassas, providing relocation packages

to new residents, and organizing a cooperative advertising program for local businesses; and

WHEREAS, the City wishes to provide funding to support HMI’s continuing efforts to

improve the City, including the business community in Historic Downtown Manassas, through

marketing, promotion, education and economic development.

NOW, THEREFORE, the parties hereto do hereby agree as follows:

1. Term.

The term of this Funding Agreement shall be one fiscal year, beginning July 1, 2020 and

ending June 30, 2021. The Agreement may be renewed for future fiscal years if (i) renewal is

requested by HMI as provided herein, and (ii) the Manassas City Council approves funding for

HMI as part of the City’s annual operating budget.

2. City Funding.

(A) As a part of the City’s FY 21 operating budget the Manassas City Council has

approved and appropriated funding for HMI in the amount of Two Hundred Ninety-Seven

Thousand, Seven hundred and 00/100 Dollars ($297,700.00). That amount shall be paid to HMI

by the City, by mutually agreeable means, on July 1, 2020.

(B) HMI covenants and agrees that the funding provided pursuant to this Funding

Agreement will be used to benefit the City of Manassas and its residents, businesses and visitors,

through the performance of the initiatives described herein. Any funds provided by the City and

unexpended and uncommitted at the end of the fiscal year shall be returned to the City, unless re-

appropriated to HMI by the City Council. Nothing in his Agreement precludes HMI from

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seeking additional funding and services from other public and private entities, to be used in

conjunction with or independently of City funding.

3. Administration and Coordination

(A) For the purposes of this Agreement, the City shall be represented by the City

Manager or his/her designee(s). HMI shall be represented by President of its Board of Directors

or his/her designee(s). Designees shall be named by June 1st for the upcoming year to facilitate

communication between the parties.

(B) When providing services funded through this Agreement, including but not limited

to special events and festivals, HMI shall coordinate directly with all City departments and

agencies including, but not limited to, Public Works, Community Development, Police, and Fire

and Rescue, for all City services including traffic control, trash collection and removal, security

and other public safety needs.

(C) HMI shall have the opportunity to participate (i) in any studies or analysis conducted

by the City that involve the business community in the City’s Downtown Historic District, and

(ii) on any boards or commissions that may impact the continued vitality of Historic Downtown

Manassas. HMI shall appoint the City Manager or his/her designee to a seat on its Board of

Directors.

4. HMI Initiatives

During the term of this Funding Agreement HMI may use the City funding as provided

herein on any or all of the following initiatives:

(A) Economic Development

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HMI will directly assist the City’s Department of Economic Development in its business

recruitment efforts for retail, restaurants, entertainment venues and similar businesses for the

purpose of filling vacant space in Historic Downtown Manassas, and expanding the commercial

tax base for the City of Manassas.

(B) Promotion

HMI will actively engage in the promotion of the City of Manassas as a desirable place to

live, work and visit. Specifically, HMI will use its best efforts to encourage visitors and residents

to shop, dine and generally utilize the services available from the businesses and property owners

in Historic Downtown Manassas.

The City and HMI agree that the following list of activities that HMI is currently

providing or performing fulfill the purpose of this Agreement to promote the City of Manassas

and its Historic Downtown Area, and that City funding may be used to support these activities:

(i) The marketing, advertising, management and operation of a twice weekly

Farmer’s Market from April to November, in accordance with standards

developed by the Virginia Cooperative Extension and Virginia Department of

Agriculture.

(ii) The marketing, advertising, management and operation of special events and

festivals in Historic Downtown Manassas, including as examples First Fridays,

the 4th of July Celebration, the Fall Jubilee and the Manassas Jazz Festival.

(C) Education

HMI will actively engage in the provision of educational information to tourists and

visitors to the City, that presents the City as a desirable and attractive place to live, work and

visit.

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The City and HMI agree that the following list of activities that HMI is currently

providing or performing fulfill the purpose of this Agreement to provide educational information

about the City of Manassas and its Historic Downtown Area, and that City funding may be used

to support these activities:

(i) The management, staffing and operation of a Visitor Center for the purpose of

providing visitor services to tourists and other visitors and to encourage utilization

of the shops and services available from the businesses and property owners of

Historic Downtown Manassas, provided such Center is operated pursuant to the

standards set by the Virginia Tourism Corporation for an accredited facility.

(ii) The development, maintenance and publicizing of the VisitManassas.org website,

which includes a web-based up-to-date annual community calendar of events that

is easily usable by any Manassas business or organization that wants to list an

event.

(iii) The development, marketing and promotion of an e-list notification system of

events available by subscription to area residents

5. City Support

(A) In addition to the funding provided herein the City shall make available to HMI space

in the Manassas Train Station located at 9431 West Street, or at another location in Downtown

Manassas that is mutually agreeable to both parties, for both a Visitors Center, if provided by

HMI, and a suite of offices / work area for HMI operations. The area designated for use by HMI

shall include just the western portion of the Train Station ending at the partition wall which

separates the Visitor Center area and the James and Marion Payne Railroad Heritage Gallery.

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The City retains the right to use other areas of the Train Station for exhibits, receptions and other

events upon reasonable notice to HMI. Smoking is prohibited in the Train Station.

(B) HMI recognizes that the Train Station is identified as an historic property in both the

Virginia Landmarks Register and National Register of Historic Places and agrees to be sensitive

to that fact, if space is used by HMI pursuant to this Agreement. HMI will not make any

alterations, repairs, additions or improvements in or to the Train Station or in any way change the

structure of the Train Station without the prior written consent of the City.

6. HMI Status

(A) Nothing herein contained shall be construed or be held to make the City a partner,

joint venture, or associate of HMI in the conduct of its business, except only in those instances

where it specifically and expressly provides therein that HMI shall be and act as an agent for the

City.

(B) In expending funds provided pursuant to this Agreement HMI shall have the

authority to hire, train, supervise, direct the work of, and discharge all necessary personnel.

Salaries, wages, and other compensation of HMI’s employees, who work full or part-time,

including social security, taxes, workers compensation insurance, and the like shall be an

operating expense of HMI and paid by and the sole responsibility of HMI.

(C) During the term of this Agreement the City shall not take any action which would

unreasonably interfere with the operation of HMI, including without limitation, the hiring of any

other party having any rights or responsibilities with respect to the management or operation of

the Visitor Center, or to impose any other duty upon HMI which is inconsistent with the terms of

this Agreement.

7. HMI Reports.

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(A) HMI shall provide monthly reports detailing the number of visitors served in

person, by mail and by telephone, and an analytics report related to the website, and an annual

report to the Manassas City Council summarizing Visitor Center operations, special events,

marketing efforts and other activities relative to the funding provided pursuant to this Agreement

for the previous fiscal year.

(B) HMI shall have the right to address City Council whenever the business of HMI is

under consideration, and HMI hereby agrees that a representative of HMI will attend any City

Council meetings when requested by the Council.

8. Insurance.

(A) With respect to the Visitor Center the City shall provide and maintain insurance in

an amount not less than Two Million Dollars ($2,000,000) on the buildings and furnishings and

equipment, against loss or damage by fire, lightening, wind storm, tornado, flood, hail,

explosion, riot, or civil commotion, damage from aircraft, vehicles and smoke, vandalism, and

malicious mischief, against loss or damage resulting from leakage of sprinkler systems now or

hereafter installed, and against loss or damage by any steam boiler, pressure vessel, or other such

apparatus. HMI shall be named as an additional insured, as its interest may appear, on any said

policies pursuant to this paragraph and provided with a certificate establishing that HMI as an

additional insured and that policy cannot be canceled without giving HMI thirty (30) days notice

in advance of effective cancellation date.

(B) As an operating expense of the Visitor Center, HMI shall provide Comprehensive

General Liability Insurance (including protective liability coverage on operations of independent

contractors and also blanket contractual liability insurance) on an “occurrence” basis in an

amount not less than Two Million Dollars ($2,000,000) per occurrence, for benefit of HMI and

the City as additional named insured, against claims for a “personal injury,” including without

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limitation, bodily injury, death and property damage; such insurance shall also include coverage

against liability for bodily injuries and property damage arising out of the use by or on behalf of

the City and HMI, of an owned, non-owned, or hired automotive equipment to the extent

required by the laws and the jurisdiction of which the Visitor Center is located. The City shall be

provided with a Certificate establishing that the City is an additional named insured and that the

policy cannot be canceled without giving the City thirty (30) days notice in advance of effective

cancellation date.

9. Indemnification.

HMI shall indemnify and hold harmless the City and its officers, officials, and employees

from and against all claims, losses, demands, actions, payments, suits, recoveries, judgments or

settlements of any kind brought against or recovered from the City in any manner directly or

indirectly caused, occasioned or contributed to in whole or in part, by reason of any act,

omission, fault or negligence whether active or passive of HMI or of anyone acting under its

direction or control or on its behalf in connection with or incident to carrying out any activity

supported by City funding.

10. Annual Audit.

HMI shall provide to the City, at its own expense, a certified annual audit of its financial

records within _______ (__) calendar days from the end any fiscal year in which HMI received

City funding. Additional audits may be required at the request and expense of the City. HMI

shall keep and maintain all financial records pertaining to its operations and events, which

records shall be available for the City inspection at all reasonable times.

11. HMI Covenants.

HMI covenants, warrants and represents the following:

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(A) HMI does not and shall not discriminate on the basis of race, color, religion,

gender, gender expression, age, national origin (ancestry), disability, marital status, sexual

orientation, or military status, in any of its activities or operations. These activities include, but

are not limited to, hiring, discipline and discharge of employees, selection of volunteers and

vendors, and the provision of services.

(B) Where applicable HMI shall comply with the requirements of the Americans with

Disabilities Act.

(C) HMI shall provide a drug-free workplace for its employees.

(D) HMI acknowledges and covenants that as a charitable nonprofit organization that

is tax exempt pursuant to section 501 (C) (3) it is absolutely prohibited from directly or indirectly

participating in, or intervening in, any political campaign on behalf of, or in opposition to, any

candidate for elective office. Prohibited activities include, but are not limited to, contributions to

a political campaign fund and the publication or distribution of written or printed statements or

the making of oral statements on behalf of or in opposition to a candidate.

(E) HMI shall be solely responsible for complying with all applicable federal, state

and municipal laws, codes and regulations when performing activities funded pursuant to this

Agreement. HMI agrees that it shall not, during any activity funded pursuant to this Agreement,

knowingly employ unauthorized alien or aliens as defined in the Federal Immigration Reform

and Control Act of 1986.

(F) HMI agrees that it will be solely responsible for maintaining Manassas’

designation as a Virginia Main Street Community pursuant to the terms set by the Virginia Main

Street office of the Virginia Department of Housing and Community Development.

12. Termination.

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(A) This Agreement may be terminated by either party with a minimum of 120 days

notice to the other Party. In the event of such termination HMI shall return any unexpended and

uncommitted funds to the City.

(B) The City may terminate this Agreement immediately if (i) HMI ceases to exist or

function as a charitable non-profit organization, or (ii) defaults in the performance of any of its

obligations under this Agreement after being given a reasonable opportunity to remedy the

default. In the event of such termination HMI shall return any unexpended and uncommitted

funds to the City.

13. Renewal

(A) If HMI desires to renew this Funding Agreement beyond the City’s FY 21 fiscal

year, or any future fiscal year, it shall submit a written request to the Manassas City Manager no

later than _______ __, 20__.

(B) The submittal shall include a proposed line item budget for the services HMI

proposes to provide if City funding is approved by City Council, a projected income and expense

statement and projected year-end balance sheet and statement of projected sources and

applications of funding.

14. Notices.

Any notice, desired or necessary hereunder, shall be given in writing and either hand-

delivered, facsimile transmitted, telexed or made with proper postage prepaid, certified, return-

receipt requested. If hand-delivered, facsimile transmitted or telexed, any such notice shall be

effective upon delivery. If mailed, such notice shall be effective on the second business day

following mailing. Notices to parties hereto shall be to the address stated below or such successor

address as may be specified by notice hereunder. The addresses are as follows:

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If to City of Manassas: City ManagerCity of Manassas, Virginia9027 Center StreetManassas Virginia 201 10FAX: (703) 257-5813

With a copy to: City Attorney City of Manassas, Virginia9027 Center Street, #102

Manassas, Virginia 20110

If to HMI: Historic Manassas, Inc.9431 West StreetManassas, VA 20110Phone Number: (703) 361-6599Fax Number: (703) 361-6942President, Board of Directors

With a copy to: __________________________________________________________________________________________________________________________________

15. Partial Invalidity.

If any term, covenant, or condition of this Agreement or the application thereof to any

person or circumstance shall be invalid or unenforceable, the remainder of this Agreement or the

application of such term or provision to person or circumstance other than those to which it is

held invalid or unenforceable shall not be affected thereby, and each term shall be valid and

enforceable to the fullest extent permitted by law.

16. Governing Law.

This Agreement shall be governed by and construed in accordance with the laws of the

Commonwealth of Virginia.

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WITNESS the following authorized signatures:

CITY OF MANASSAS, VIRGINIA

By: ___________________________

Title: City Manger

Date: _________________________

HISTORIC MANASSAS, INC.

By: __________________________

Title: _________________________

Date: _________________________

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MOTION: June 22, 2020Regular Meeting

SECOND: Res. No. R-2020-47

RE: RESOLUTION DECLARING FRIDAY, JUNE 19, 2020, A CITY HOLIDAY IN RECOGNITION AND COMMEMORATION OF JUNETEENTH

WHEREAS, on June 8, 2020, the City Council unanimously adopted a Resolution of Commitment to the Principles of Diversity, Inclusion and Equity, in Honor of All Victims of Racial Injustice; and

WHEREAS, last Friday, June 19, 2020, or “Juneteenth” as it is also known, marked the 155th anniversary of the day when news of the Emancipation Proclamation reached Texas, the last of the former Confederate states to abolish slavery; and

WHEREAS, as recently acknowledged by Virginia Governor Northam, that day was “a pivotal moment in American history when all enslaved black people finally learned they were free people . . . [and] a moment when America finally took a step closer to its promise of freedom, equality, and justice for all”; and

WHEREAS, on June 17, 2020, Governor Northam issued Executive Order Sixty-Six which established June 19 (Juneteenth) as a permanent state holiday for all executive branch agencies and institutions of higher education in the Commonwealth; and

WHEREAS, it is likewise appropriate that this City Council acknowledge Juneteenth as a significant day in American history by declaring Friday, June 19, 2020, as a holiday for employees of the City of Manassas.

NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council, in furtherance of its Resolution of Commitment to the Principles of Diversity, Inclusion and Equity, does hereby declare Friday, June 19, 2020, as a City holiday to recognize and commemorate the historic day of Juneteenth.

___________________________________Harry J. Parrish II Mayor On behalf of the City Council

of Manassas, Virginia

ATTEST:

__________________________________Lee Ann Henderson City Clerk

Votes:Ayes: Nays: Absent from Vote: Absent from Meeting:

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City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: 10 Minutes

Agenda Title: Authorization of a Closed Meeting

Recommendation: Authorize a Closed Meeting

Motion: I move that Council convene in a closed meeting discuss the qualifications of specific applicants for appointments to Boards, Committees and Commissions, as authorized by Virginia Code §2.2-3711(A)(1).

Date Last Consideredby City Council:

N/A

Summary and/orComments:

If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

113

City of ManassasManassas City Council

9027 Center StreetManassas, VA 20110

Meeting Date: June 22, 2020

Time Estimate: N/A

Agenda Title: Certification of the Closed Meeting

Recommendation: Certify the Closed Meeting

Motion: I move that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion.

Date Last Consideredby City Council:

N/A

Summary and/orComments:

If the City Council votes to hold a closed meeting, the Council will be required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.

Board – Committee – or Commission Reviewed:

N/A

Fiscal Impact: N/A

Staff Contact: W. Patrick Pate, City Managerppate@manassasva.gov(703) 257-8212

114