city council meeting agenda - colognemn.com€¦ · 09/09/2020 · 25599 jostan services, inc....

City Council Meeting Agenda Monday, September 21, 2020 - 7:00 PM

Cologne Community Center, 1211 Village Parkway

VIRTUAL MEETING URL: https://us02web.zoom.us/j/4240249600

To access the meeting through your telephone, dial (312) 626-6799 and enter meeting ID #424 0249 600

Vision Statement The City of Cologne is a vibrant small town that respects its heritage, embraces

its future and offers a high quality of life for all who live, work and visit our community.

Mayor: Matt Lein Councilmember: Carol Szaroletta Councilmember: Sarah Bruss Councilmember: Rachel Lenzen Councilmember: Nathan Kells

NOTE: AGENDA ITEMS ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE ARRIVE AT 7:00 PM.

1. CALL MEETING TO ORDER & ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADOPT AGENDA 4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE 5. ADOPT CONSENT AGENDA

Items listed below are considered routine and non-controversial by the Council. There will be no separate discussion of these items unless requested by a Councilmember, Staff or Citizen. If removed, the item will be discussed at the end of the regular agenda.

https://us02web.zoom.us/j/4240249600

a. September 8, 2020 City Council Minutes b. September 21, 2020 Check Summary Register c. September 15, 2020 Payroll Summary d. Resolution 20-20 Appointing Election Judges e. Truth in Taxation Hearing December 21, 2020

6. COUNCIL BUSINESS

a. PUBLIC HEARING: Vacating Drainage and Utility Easement in Winkler Crossing 3rd Addition

b. Winkler Crossing 3rd Addition Drainage and Utility Easement Vacation

i. Resolution 20-21 Vacating D&U Easement in Winkler 3rd Addition

c. Jake Saulsbury, Bolton & Menk i. Downton Street Reconstruction Update ii. Highway 284 Retaining Wall Project Update

d. Resolution 20-22 Approving 2021 Preliminary Tax Levy e. CCC Drapery Replacement Quote

7. BOARD REPORTS a. August Sheriff’s Report b. CCC & Fitness Center Update

8. ANNOUNCEMENTS 9. ITEMS REMOVED FROM THE CONSENT AGENDA 10. ADJOURN

CALENDAR OF EVENTS/MEETINGS October 5 Monday 6:00PM Planning Commission Meeting October 5 Monday 7:00PM City Council Meeting October 19 Monday 7:00PM City Council Meeting

City Council Meeting Minutes Tuesday, September 8, 2020 - 7:00 PM

Cologne Community Center, 1211 Village Parkway

VIRTUAL MEETING URL: https://us02web.zoom.us/j/4240249600

To access the meeting through your telephone, dial (312) 626-6799 and enter meeting ID #424 0249 600

Vision Statement The City of Cologne is a vibrant small town that respects its heritage, embraces

its future and offers a high quality of life for all who live, work and visit our community.

Mayor: Matt Lein

Councilmember: Carol Szaroletta Councilmember: Sarah Bruss Councilmember: Rachel Lenzen Councilmember: Nathan Kells

NOTE: AGENDA ITEMS ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE ARRIVE AT 7:00 PM.

1. CALL MEETING TO ORDER & ROLL CALL

Mayor Lein called the meeting to order at 7:00 PM. Councilmembers Bruss, Kells, Lenzen and Szaroletta were present via Zoom. Also present via Zoom were City Administrator – Jesse Dickson, City Clerk – Michelle Morrison and City Planner – Cindy Nash

2. PLEDGE OF ALLEGIANCE

3. ADOPT AGENDA

Motion by Councilmember Szaroletta to adopt the agenda as presented, second by Councilmember Lenzen. Motion carried unanimously.

https://us02web.zoom.us/j/4240249600

4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE

Nancy Williams came before the Council to share her concerns about lighting issues with a commercial property next to her residential property. Administrator Dickson updated the Council on the issues with the lighting ordinance. Additionally, he explained the current ordinance covering storage facilities. After discussion Mayor Lein asked Administrator Dickson to contact the commercial property owner and discuss an 8 foot privacy fence and changing the light position to face into the property rather than out of the property. The matter will be on the next agenda for an update

5. ADOPT CONSENT AGENDA Items listed below are considered routine and non-controversial by the Council. There will be no separate discussion of these items unless requested by a Councilmember, Staff or Citizen. If removed, the item will be discussed at the end of the regular agenda.

a. August 17, 2020 City Council Minutes b. August 27, 2020 Check Summary Register c. September 8, 2020 Check Summary Register d. September 1, 2020 Payroll Summary e. Resolution 20-17 Accepting Donation f. St Bernard’s Gambling Permit App - November 7, 2020 g. Hollanders Gambling Permit App - September 12, 2020 h. 2020 Street & Utility Reconstruction Geotech Pay Request #1 i. 2020 Street & Utility Reconstruction Pay Request #4

Motion by Councilmember Kells to adopt the consent agenda, second by Councilmember Bruss. Motion carried unanimously.

6. COUNCIL BUSINESS a. Winkler Crossing 3rd Addition Grading Agreement

i. Grading Agreement

City Planner Cindy Nash reviewed the proposed grading agreement with the Council and recommended its approval subject to the City Attorney reviewing the final details.

ii. Resolution 20-18 Approving Grading Agreement

Motion by Councilmember Bruss to approve Resolution 20-18 Approving the Grading Agreement, second by Councilmember Szaroletta. Motion carried unanimously.

b. 218 Lake Street West IUP Application i. Collaborative Planning Staff Memo

ii. 218 Lake Street West Site Plan iii. Resolution 20-19 Approving 218 Lake St W IUP

City Planner Cindy Nash updated the Council on changes to the proposed IUP including the addition of a 10 foot setback on the north side of the property for the construction of a fence. Additional discussion centered around lighting issues with the property. After

discussion, it was agreed to change the existing Item #11 to Item #12 and inserting the following verbiage as item 11: “No lights are permitted on the west side of the building and the existing light in that location must be removed by September 30th, 2020. The lights existing on the south side of the building shall be brought into compliance with the City Zoning ordinance not later than September 30, 2020 or shall be removed. No lights may be installed on the property without first submitting a lighting plan to the City for review and approval.”

Motion by Councilmember Bruss to approve Resolution 20-19 Approving Interim Use Permit for 218 Lake St W, with the changes discussed, second by Councilmember Szaroletta. Motion carried unanimously. Motion carried unanimously.

7. BOARD REPORTS 8. ANNOUNCEMENTS

Administrator Dickson updated Council that reconstruction from the fires should be substantially complete by September 18 and the Council could revisit in person meetings, following the Governor’s Executive Orders soon. The consensus of the Council was to target October 5 as the first in person Council Meeting,

9. ITEMS REMOVED FROM THE CONSENT AGENDA

10. ADJOURN

Motion by Councilmember Szaroletta to adjourn at 8:05 PM, second by Councilmember Kells. Motion carried unanimously. Respectfully Submitted: Attest: ________________________________ _________________________ Michelle M Morrison Matt Lein City Clerk Mayor

*Check Summary Register©

CITY OF COLOGNE 09/16/20 11:32 AM

Page 1

Batch: 092120CR

Name Check Date Check Amt

10100 Checking

25580 ALPHA WIRELESS COMMUNICA 9/21/2020 $425.75 CFD Pager Repair

25581 ASPEN MILLS 9/21/2020 $121.61 CFD Name Patches

25582 BUETOW, GERALD 9/21/2020 $135.90 Canceled due to COVID 19

25583 CARQUEST AUTO PARTS 9/21/2020 $25.25 Public Works

25584 CENTERPOINT ENERGY 9/21/2020 $25.64 Water Tower

25585 CINTAS 9/21/2020 $153.48 PW Uniforms

25586 COLLABORATIVE PLANNING, LL 9/21/2020 $1,863.75 General Planning

25587 COOLING SYSTEM SERVICES, L 9/21/2020 $257.24 PW Truck 4 Brake Repair

25588 CORE & MAIN 9/21/2020 $1,736.94 Water Supplies

25589 DWK CLEAN WATER SERVICES, 9/21/2020 $960.00 August Water Testing

25590 ECM PUBLISHERS, INC. 9/21/2020 $279.72 Publish Appliction for Cable Communication Fr

25591 EVERSONS HARDWARE HANK I 9/21/2020 $19.98 PW Gas Fuel Cylinder

25592 FLEETPRIDE 9/21/2020 $23.72 Pressure Protection Valve

25593 GEAR WASH 9/21/2020 $820.60 CFD Gear Cleaning

25594 HAWKINS, INC 9/21/2020 $4,754.23 Chlorine

25595 HEALTH PARTNERS 9/21/2020 $5,455.90 Employee Health Insurance - Oct

25596 HOLIDAY FLEET 9/21/2020 $366.56 PW Fuel

25597 HOLIDAY FLEET 9/21/2020 $70.03 CFD Fuel

25598 JEFFERSON FIRE & SAFETY 9/21/2020 $199.95 Hygenall Tocoff Cleaner

25599 JOSTAN SERVICES, INC. 9/21/2020 $489.45 September Cleaning CCC

25600 MELCHERT, HUBERT,SJODIN, P 9/21/2020 $5,591.40 CARES

25601 METRO WEST INSPECTION SER 9/21/2020 $958.31 August Final Permits

25602 MID-COUNTY CO-OP 9/21/2020 $229.10 DOT F550

25603 MN VALLEY TESTING LABS 9/21/2020 $400.00 Water Analysis

25604 OVERLINE & SONS, INC. 9/21/2020 $3,186.25 Vactor Services Street Project

25605 PARTIES & WEDDINGS PLUS 9/21/2020 $250.00 Drapery Replacement Proposal

25606 PITNEY BOWES 9/21/2020 $164.55 Quarterly Lease

25607 PREMIUM WATERS, INC. 9/21/2020 $15.29 Monthly Water Service

25608 STORMS WELDING & MFG, INC 9/21/2020 $462.56 Repair sidewalk drain

25609 VERIZON WIRELESS 9/21/2020 $178.05 CFD

25610 VISA 9/21/2020 $310.55 CFD Supplies

25611 VISA 9/21/2020 $989.60 Hand Soap

25612 XCEL ENERGY 9/21/2020 $5,563.82 701 Lake St

Total Checks $36,485.18

FILTER: (([Act Year]='2020' and [period] in (9))) and (Source in ('092120CR'))

Batch: 092120CR

Page 1

09/16/20 11:32 AMCITY OF COLOGNE

*Check Detail Register©

Amount CommentInvoiceCheck # Check Date Vendor Name

10100 Checking

25580 09/21/20 ALPHA WIRELESS COMMUNICATIONS

$195.75 CFD Pager RepairRepairs/Maint Machinery/ 7644E 101-42230-404



$425.75Total

25581 09/21/20 ASPEN MILLS

$121.61 CFD Name PatchesCapital Outlay (GENERAL 260833E 101-42230-500

$121.61Total

25582 09/21/20 GERALD BUETOW

$80.00 Canceled due to COVID 19Gym Fees/RentalsR 101-00000-34793

$50.00 Canceled due to COVID 19DepositsG 101-22000

$5.50 Canceled due to COVID 19Sales Tax PayableG 101-20300

$0.40 Canceled due to COVID 19Sales Tax Payable - TransG 101-20301

$135.90Total

25583 09/21/20 CARQUEST AUTO PARTS

$16.64 Public WorksRepairs/Maint Machinery/ 216177E 101-43100-404

$8.61 Public WorksRepairs/Maint Machinery/ 216204E 101-43100-404

$25.25Total

25584 09/21/20 CENTERPOINT ENERGY

$25.64 Water TowerGas UtilitiesE 601-48930-383

$25.64Total

25585 09/21/20 CINTAS CORPORATION

$23.73 Rugs, Mops, Shop TowelsRepairs/Maint Buildings 4055026885E 101-45100-401

$23.04 PW UniformsUniforms 4057536733E 101-43100-417




$19.09 PW UniformsRepairs/Maint Buildings 4060185791E 101-45100-401

$153.48Total

25586 09/21/20 COLLABORATIVE PLANNING, LLC

$1,128.75 Winkler Crossing 3rd AddnOther Professional ServicE 101-41910-310

$26.25 General PlanningOther Professional Servic 2020-162E 101-41910-310

$708.75 218 Lake St WOther Professional Servic 2020-163E 101-41910-310

$1,863.75Total

25587 09/21/20 COOLING SYSTEM SERVICES, LLC

$257.24 PW Truck 4 Brake RepairRepairs/Maint Machinery/ 47461E 101-43100-404

$257.24Total

25588 09/21/20 CORE & MAIN

$1,101.90 Water SuppliesOperating Supplies (GEN M833724E 601-49400-210

$635.04 Water SuppliesOperating Supplies (GEN M916902E 601-49400-210

$1,736.94Total

Batch: 092120CR

Page 2




25589 09/21/20 DWK CLEAN WATER SERVICES, LLC

$960.00 August Water TestingContractual Services 0820E 602-49450-312

$960.00Total

25590 09/21/20 ECM PUBLISHERS, INC.

$241.92 Publish Appliction for Cable Communication FranchisePrint/Publications (GENE 792789E 101-41400-350

$37.80 Publc Hearing Vacating Alley WinklerPrint/Publications (GENE 794115E 101-41400-350

$279.72Total

25591 09/21/20 EVERSON'S HARDWARE HANK INC

$19.98 PW Gas Fuel CylinderOperating Supplies (GEN 11139559E 101-43100-210

$19.98Total

25592 09/21/20 FLEETPRIDE

$23.72 Pressure Protection ValveRepairs/Maint Machinery/ 58491596E 101-43100-404

$23.72Total

25593 09/21/20 FIRE DEX GW

$820.60 CFD Gear CleaningContractual Services 16823E 101-42230-312

$820.60Total

25594 09/21/20 HAWKINS, INC

$1,217.98 ChlorineChemicals and Chem Pro 4789387E 601-49400-216

$3,536.25 Aluminum SulfateChemicals and Chem Pro 4789413E 602-49450-216

$4,754.23Total

25595 09/21/20 HEALTH PARTNERS

$5,455.90 Employee Health Insurance - OctHealth/Dental Ins 99660443G 101-21706

$5,455.90Total

25596 09/21/20 HOLIDAY COMPANIES

$366.56 PW FuelMotor FuelsE 101-43100-212

$366.56Total

25597 09/21/20 HOLIDAY COMPANIES

$70.03 CFD FuelMotor FuelsE 101-42230-212

$70.03Total

25598 09/21/20 JEFFERSON FIRE & SAFETY

$199.95 Hygenall Tocoff CleanerSmall Tools and Minor Eq 119799E 101-42230-240

$199.95Total

25599 09/21/20 JOSTAN SERVICES, INC.

$489.45 September Cleaning CCCRepairs/Maint Buildings 7085E 101-45100-401

$489.45Total

25600 09/21/20 MELCHERT, HUBERT,SJODIN, PLLP

$448.40 Miscellaneous Legal FeesLegal Fees 152862E 101-41600-304

$3,015.00 Winkler Crossing 3rdAccounts Receivable 152863G 801-11500

$547.20 OttoLegal Fees 152864E 101-41600-304

$988.00 FranchiseLegal Fees 152865E 101-41600-304

Batch: 092120CR

Page 3




$524.40 CARESLegal Fees 152866E 101-41600-304

$68.40 CARESLegal Fees 152889E 101-41600-304

$5,591.40Total

25601 09/21/20 METRO WEST INSPECTION SERVICES

$958.31 August Final PermitsOther Professional Servic 2551E 101-42400-310

$958.31Total

25602 09/21/20 MID COUNTY CO-OP

$17.45 PW DEF Diesel Exhaust FluidRepairs/Maint Machinery/ 2142E 101-43100-404

$111.76 DOT F550Repairs/Maint Machinery/ 2467E 101-43100-404

$99.89 PW Supplies 5 gal XLR8Repairs/Maint Machinery/ 50023E 101-43100-404

$229.10Total

25603 09/21/20 MN VALLEY TESTING LABS

$157.00 Water AnalysisAnalysis 1049098E 602-49450-311

$243.00 Water AnalysisAnalysis 1050136E 602-49450-311

$400.00Total

25604 09/21/20 OVERLINE & SONS, INC.

$3,186.25 Vactor Services Street ProjectContractual Services 895E 602-49450-312

$3,186.25Total

25605 09/21/20 PARTIES & WEDDINGS PLUS

$250.00 Drapery Replacement ProposalRepairs/Maint Buildings 10059E 101-45100-401

$250.00Total

25606 09/21/20 PITNEY BOWES

$164.55 Quarterly LeaseContractual Services 3104160140E 101-41400-312

$164.55Total

25607 09/21/20 PREMIUM WATERS, INC.

$15.29 Monthly Water ServiceOffice Supplies (GENERAE 101-43100-200

$15.29Total

25608 09/21/20 STORMS WELDING & MFG. INC

($5.71) product returnRepairs/Maint Buildings 58273E 101-43100-401

$44.53 Truck StrapRepairs/Maint Buildings 58360E 101-43100-401

$423.74 Repair sidewalk drainRepairs/Maint Buildings 58495E 101-43100-401

$462.56Total

25609 09/21/20 VERIZON WIRELESS

$178.05 CFDCommunications (GENERE 101-42230-320

$178.05Total

25610 09/21/20 VISA

$45.03 CFD SuppliesSmall Tools and Minor EqE 101-42230-240

$265.52 CFD SuppliesRepairs/Maint Machinery/E 101-42230-404

$310.55Total

25611 09/21/20 VISA

$22.99 Hand SoapOperating Supplies (GENE 101-43100-210

Batch: 092120CR

Page 4




$54.73 Monthly Adobe SubscriptionComputer Software/HardwE 101-41400-207

$6.87 Water for ElectionsOffice Supplies (GENERAE 101-41410-200

$13.95 Monthly Prime SubscriptionComputer Software/HardwE 101-41400-207

$16.09 Monthly Zoom SubscriptionComputer Software/HardwE 101-41400-207

$142.64 Meals for Election WorkersOffice Supplies (GENERAE 101-41410-200

$76.90 CCC Drapery Storage ContainersOperating Supplies (GENE 101-45100-210

$73.02 Funeral Flowers Councilmember Lenzen FamilyMiscellaneous (GENERALE 101-41400-430

$13.90 USPSPostageE 101-41400-322

$307.60 CCC Drapery Storage ContainersOperating Supplies (GENE 101-45100-210

$31.09 PW Paper TowelsOperating Supplies (GENE 101-43100-210

$19.33 PW Paper TowelsOperating Supplies (GENE 101-43100-210

$12.06 Mail water samplesAnalysisE 601-49400-311

$173.14 PW Engine RepairRepairs/Maint Machinery/E 101-43100-404

$11.34 Finance ChargeAuditing and Acct g ServicE 101-41400-301

$13.95 August Amazon PrimeComputer Software/HardwE 101-41400-207

$989.60Total

25612 09/21/20 XCEL ENERGY

$24.98 701 Lake StElectric UtilitiesE 101-41940-381

$38.04 201 BentonElectric UtilitiesE 101-43100-381

$16.10 Storage ShedElectric UtilitiesE 101-43100-381

$2,631.74 2224 NaplesElectric UtilitiesE 601-49400-381

$78.88 Well #3Electric UtilitiesE 601-49400-381

$97.75 115 Paul Ave SoElectric UtilitiesE 602-49470-381

$2,503.49 CCCElectric UtilitiesE 101-45100-381

$161.01 1108 Village Pky LightElectric UtilitiesE 101-43160-381

$11.83 3002 Gold Nugget DrElectric UtilitiesE 101-45200-381

$5,563.82Total

10100 Checking $36,485.18

Fund Summary

10100 Checking

101 GENERAL FUND $19,586.69

601 WATER FUND $5,703.24

602 SEWER FUND $8,180.25

801 ESCROW FUND $3,015.00

$36,485.18

Employee EFT 11,064.71$ September 15, 2020 PayrollIRS 583 EFT 3,819.67$ September 15, 2020 PayrollMN Department of Revenue 584 EFT 624.99$ September 15, 2020 PayrollPERA 585 EFT 2,057.54$ September 15, 2020 PayrollDeferred Compensation 586 EFT 748.95$ September 15, 2020 PayrollHealth Savings Account 588-590 EFT 1,580.42$ September 15, 2020 Payroll

Total 19,896.28$

City of Cologne Payroll15-Sep-20

CITY OF COLOGNE RESOLUTION NO. 20-20

RESOLUTION APPOINTING ELECTION JUDGES FOR THE 2020 GENERAL ELECTION

WHEREAS, Minnesota Statues require that the City Council appoint election judges for the 2020 Primary and General Elections. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cologne, Minnesota, that the following individuals are appointed as election judges for the City of Cologne for the 2020 General Elections:

Cheryl Anderson Mary Booth

Debra Buesgens Pete Bye

Jesse Dickson Lewis Dulek

Vern Elke Amanda Feltmann Kimberly Friend

Doris Fritz Judy Glander

Barbara Hyk-Zimmer Lori Kasel Tom Loss

Josiah Mecredy Michelle Morrison

Vickie Selness Judy Storms

Brenda Worm Pat Zellmann John Zimmer

Adopted by the City Council of the City of Cologne, Minnesota on Monday September 21st, 2020. Approved:

Matt Lein Mayor

Attested: Michelle Morrison City Clerk M/______ Lein________ Szaroletta________ Kells_____ S/_______ Bruss_____ Lenzen________

Date: 8/14/2020

Please complete the following for your city:

City: Cologne Phone:

Contact Person: Email:

Hearing Information

Date:

Time:

URL Link: Please circle: [In place of] OR [In addition to]

(Less than or equal to 32 characters) physical meeting

1. Hearing Location: Prior Year Information OR

City of Cologne

Cologne Community Center

1211 Village Parkway

Cologne, MN 55322

2. Phone Number: Prior Year Information OR

952-466-2064

3. Mailing Address: Prior Year Information OR

City of Cologne

PO Box 120

Cologne, MN 55322-0120

For Office Use Only - Date Entered In Aumentum: Input Sheet: Excel:

Please return this form to this office by September 30, 2020. By Statute, if we have not received this form in our office by

September 30, 2020 we will assign dates for your city hearings. Thank you for your prompt attention to this matter.

Mayor/City Clerk _____________________________________ Date: ______________

Listed below is prior year data for (1) the location of the public hearing, (2) the phone number to be published and (3)

the mailing address for written responses. Please review these and make any necessary changes.

New Information

New Information

New Information

Schools and cities (over 500 population) are required to hold a meeting at which the budget and levy will be discussed

and the public is allowed to speak. The meeting must be after November 25 and no later than December 28 and be

held at 6:00pm or later. This meeting may be part of a regularly scheduled meeting. If a regular meeting is not

scheduled after November 25 and no later than December 28 at 6:00pm or later, it will be necessary to schedule a

special meeting for this purpose.

PLEASE READ THE ATTACHED "2020 COVID19 ADDITIONAL INSTRUCTIONS FOR TNT MEETING"

Property Tax Department600 East 4th StreetChaska, MN 55318-2102Phone (952) 361-1910Fax (952) 361-1919

S:\Tax Clerks\Tax\TNT\TNT Hearing\Pay 2021\Sent\Hearing Date Request - City of Carver.xlsCologne

952-466-2064

Jesse Dickson [email protected]

December 21

7:00PM

CITY OF COLOGNE CARVER COUNTY, MINNESOTA

RESOLUTION NO. 20-21

A RESOLUTION APPROVING THE VACATION OF CERTAIN DRAINAGE AND UTILITY EASEMENTS IN CONJUNCTION WITH A PLAT FOR A

DEVELOPMENT KNOWN AS WINKLER CROSSING 3RD ADDITION

WHEREAS, the City of Cologne (the “City”) is a Minnesota municipal corporation duly organized and authorized to conduct its affairs under the laws of the State of Minnesota; and

WHEREAS, Winkler Crossing 2nd, LLC (the “Developer”) is the owner of certain real property located in the City of Cologne, State of Minnesota, legally described as follows:

Outlot A, WINKLER CROSSING 2ND ADDITION, Carver County, Minnesota, according to the recorded plat thereof. (the “Subject Property”); and

WHEREAS, the Developer has received approval to plat the Subject Property; and WHEREAS, the Subject Property is subject to certain drainage and utility easements as shown in Exhibit “A” which the Owners have requested be vacated so replacement drainage and utility easements can be placed in appropriate locations on the platted property; and WHEREAS, for the purpose of facilitating good and marketable title and for the ease of title examiners in reviewing the appropriate locations of the drainage and utility easements in the future, the City makes certain findings and adopts this Resolution.

FINDINGS

1. Given changing lot lines, leaving certain drainage and utility easements in place on the Subject Property would create confusion and marketable title issues.

2. In order to avoid confusion in the future for individuals and title examiners

reviewing legal descriptions and easement boundaries, the City finds it in the public interest to vacate certain of the drainage and utility easements on the Subject Property and have new and/or replacement drainage and utility easements contemporaneously placed over the lots.

3. This Resolution is adopted pursuant to the Petition of the Owner.

4. No part of the easements to be vacated terminates at or abuts a public water.

RESOLUTION

1. The City approves the vacation of the drainage and utility easements on the Subject Property.

2. The City Clerk is directed, pursuant to Minn. Stat. § 412.851, to prepare and

submit a Notice of Completion of Proceedings to the Carver County Auditor to enter in the transfer records. The Notice of Completion of Proceedings shall be submitted to the Carver County Recorder for recording immediately prior to the recording of the final plat for Winkler Crossing 3rd Addition. However, the Notice of Completion of Proceedings will not be released for processing and filing until the following have occurred: a. The Developer will coordinate the order of recording of the plat,

deeds and related documents with the City Planner and a title company selected by Developer but approved by the City Planner.

b. Additional conditions as determined necessary by the City Planner and City Attorney prior to release of the documents for recording.

Adopted and approved by the City Council of the City of Cologne by a vote of ___

ayes and ___ nays on this 21st day of September, 2020.

Matt Lein Mayor

Attested: Michelle Morrison City Clerk M/______ Lein________ Szaroletta________ Kells_____ S/_______ Bruss_____ Lenzen________ C:\Users\cnash\Dropbox\Cologne\Developments\Winkler\vacation\Resolution Winkler vacation draft1.docx September 17, 2020

EXHIBIT “A”

September 18, 2020 City of Cologne Attn: Jesse Dickson 1211 Village Parkway PO Box 120 Cologne, MN 55322 RE: Street & Utility Reconstruction Project

Project Update & Assessment Schedule

Dear Mr. Dickson: Project Update:

Construction on the Street and Utility Reconstruction project is progressing. Initial construction delays in Phase 1 occurred due to CenterPoint Energy not working during the State’s shelter in place order, and due to some construction items not being manufactured during this same time. Xcel Energy has been slow in responding to pole relocation requests, by weeks in some cases, causing efficiency delays for the contractor requiring them to do work in pieces rather than in a continuous fashion. Fortunately, progress has occurred much more quickly in the subsequent phases. For your information, the phases generally consist of the following areas:

• Phase 1 – Louis Street and all streets south of Louis Street.

• Phase 2 – All streets north of Louis Street and south of the railroad tracks.

• Phase 3 – All streets north of the railroad tracks and south of Lake Street/CR 36.

• Phase 4 – All streets north of Lake Street/CR 36, excluding Church Street.

• Alleys can be reconstructed with any phase As shared with the City Council previously, constructing this large of a project in one construction season was expected to be a difficult task. As such, the construction contract was written requiring that each phase that was started in 2020 would be paved prior to winter. It was left up to the contractor to determine how many phases would be completed in 2020 and how many would be carried over to 2021. If all work was substantially completed by November 15, 2020, the contractor will receive an incentive bonus of $500 a day up to $10,000. As of the date of this update, it appears as though the contractor will not receive any of this incentive bonus. Below is an update of progress completed to date for each phase.

• Phase 1 – Substantially complete, monitoring/maintaining turf restoration.

• Phase 2 – Substantially complete, retaining wall construction and turf restoration remain.

• Phase 3 – Watermain and sanitary sewer complete. Currently working on water services and storm sewer. Those items should be complete by the end of this month. Street grading, curb and gutter installation, and paving are anticipated to occur in October.

• Phase 4 – Contractor is planning to construct only a portion of Phase 4 in 2020 (Edward Avenue, Park Street east of Adams, and Adams Avenue south of Park Street). They will begin removing pavement and installing utilities the week of 9/28.

• Alleys – Grading and aggregate base placement is complete. Will be paved with Phase 3, likely sometime in October.

The contractor anticipates the first three phases being substantially completed this fall. The contractor has requested that Phase 4 be split in half. They do not think they can complete the entire phase in 2020, but they would like to continue to work up until the weather prohibits any concrete or paving work. This approach has been approved, but the specifics have not been completely ironed out yet. Assessment Schedule:

The Feasibility Study included a schedule for this project. That project schedule has been followed thus far. However, the Study indicated that a determination would need to be made as to when to conduct the Assessment Hearing. In order for the pending assessments to go on the 2021 tax roll, the Assessment Hearing has to be held by November 30th, 2020. In order to meet the statutory requirements pertaining to notices and other required City Council actions, the final project costs would have to be calculated and the process would need to be initiated at the October 19th, 2020 City Council meeting. Therefore, final construction costs and final project costs would need to be calculated after the September contractor payment request. Generally speaking, assessing properties before the construction has occurred or has been completed is not viewed favorably by the property owners and results in more appeals. The alternative is to conduct the Assessment Hearing in the summer or fall of 2021 after all of the construction is complete. This would require the City to pay the initial bond payment without having received any assessment revenues. Based on the bonding documents provided by Baker Tilly Municipal Advisors, approximately $78,000 would be due for the initial bond payment in February of 2021. A possible third option exists to complete two separate Assessment Hearings, one this fall for the south half of the project and one next year for the north half. Additional costs would be incurred due to having to complete multiple steps twice (calculating final costs, preparing final assessment rolls, drafting assessment resolutions, preparing/mailing individual notices, preparing/publishing a public notice, preparing an Assessment Hearing presentation, conducting an Assessment Hearing, coordinating assessments with Carver County, and possibly responding to assessment appeals). If this approach is desired, additional discussions should be held with your City Attorney and/or your Financial Advisor. I will be available at the upcoming City Council meeting to discuss this project and Assessment Hearing schedule options in greater detail. Sincerely,

Bolton & Menk, Inc.

Jake S. Saulsbury, P.E.

h:\colo\c14119296\1_corres\c_to others\2020-09-16 project update letter.docx

September 16, 2020 City of Cologne Attn: Jesse Dickson 1211 Village Parkway PO Box 120 Cologne, MN 55322 RE: TH 284 Retaining Wall Replacement

Project Update

Dear Mr. Dickson: The purpose of this letter is to provide the City with a status update on the above referenced project. The last update for this project was submitted on June 10, 2020 and discussed with the City Council at the following Council meeting. The project consists of the replacement of the existing retaining wall that was constructed in 2001 and is experiencing corrosion from road salt chlorides. In addition, a segment of the existing 6” watermain located from the wall to Benton Creek Avenue is recommended to be relocated and replaced with a 10” main. Attached are a few draft plan sheets that show the proposed work in more detail. The proposed watermain work was requested by Public Works, provides better trunk water looping and valving to the area, and is necessary due to the proximity of the watermain to the wall. Replacement of the wall provides the most cost-effective opportunity to complete the watermain improvements. A crosswalk with a solar powered flasher system has been added to the plans since the last update as well. Wall construction requires excavation into the north lane of TH 284. In addition, the wall, trail, and crosswalk are located within MnDOT right-of-way, as such coordination and permitting with MnDOT is required. Project Tasks Completed to Date:

The following is a summary of the project development, design, and coordination tasks that have been completed to date.

• Completed topographic survey for design.

• Completed private utility locates.

• Completed soil borings for wall design.

• Coordination occurred with MnDOT on numerous items, including but not limited to: o Permitting. o Closure of TH 284. o Acceptable detour routes. o Existing culvert condition and potential timing for any MnDOT proposed project.

• Coordination occurred with Carver County for acceptable detour routes.

• Evaluated potential alternatives to minimize excavation in TH 284.

RE: TH 284 Retaining Wall Replacement Project Update

• Ongoing coordination with private utility companies to determine their facility location and associated relocation needs.

• Determined extent of watermain relocation and replacement needed.

• Completed a preliminary cost estimate.

• Completed a draft set of plans (≈95% complete). Estimated Project Cost:

The estimated total project cost for the proposed work is approximately $350,000-$400,000 plus the costs necessary to relocate private utility lines. Discussions and design options for these private utility relocations are in process, but below is what we currently have estimated for this work:

• $40,000 CenterPoint Energy

• $16,000 CenturyLink

• $ 6,000 Nuvera Communications

• $62,000 Total

Next Steps / Schedule:

The following items remain before the project will be ready to advertise and bid: 1. Complete private utility coordination. 2. Enter into agreements with and/or submit payments to private utility companies for the relocation

of their facilities. 3. Obtain MnDOT permits/approvals. 4. Finalize the design and bidding documents. 5. City Council approval of the plan and authorization to advertise for bids.

Due to the delay this summer for the coordination with MnDOT and the private utility companies this project will not be able to be constructed in 2020. It is recommended to complete steps #1 through #4 above this fall and winter. Once those items are complete, a memo will be submitted for the City Council to authorize the advertisement for bids. A schedule will be submitted at that time, but it is anticipated that it would include a spring 2021 advertisement and bid opening followed by construction in the summer or fall of 2021. We are available to discuss this matter at your convenience. Respectfully Submitted, Bolton & Menk, Inc.

John K. Swanson Cc: Jake Saulsbury, Bolton & Menk

CITY OF COLOGNE

RESOLUTION NO. 20-22 APPROVING THE 2021 PRELIMINARY TAX LEVY

AND GENERAL FUND BUDGET

WHEREAS, The City of Cologne has prepared its preliminary 2021 Tax Levy and General fund Budget; and

WHEREAS, the City of Cologne has established a Debt Service Fund to pay for general fund and utility fund debt service obligations; and WHEREAS, the following preliminary tax levy, net of Local Government Aid, will be certified to the County Auditor by September 30th, 2020; and General Fund Tax Levy $753,556 2013A Crossover Refunding $552,677 2018A Equipment Certs $70,380 2020A Street Reconstruction $153,476

Total 2021 Tax Levy $1,530,089 WHEREAS, after Fiscal Disparities are calculated in the 2021 Tax Levy there is a $87,792 (6.08%) increase in the local tax levy,

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cologne, Minnesota, to authorize a preliminary General Fund Budget of $1,291,415 and a preliminary 2021 Tax Levy net of Local Government Aid of $1,530,089.

Adopted by the City Council of the City of Cologne, Minnesota, this 21st day of September, 2020.

_________________________________ Matt Lein, Mayor ATTEST: _______________________ Michelle Morrison City Clerk M/ Lein Szaroletta Bruss Lenzen S/ Kells

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