city council special meeting minutes june 10, 2014 07-01-14.pdf

July 1, 2014 Council Meeting Packet Page 48

I. CALL TO ORDER

MINUTES

SPECIAL CITY COUNCIL MEETING

CITY OF CARMEL-BY-THE-SEA

June 10, 2014

Mayor Burnett called the special meeting of the City Council of the City of Carmel-by-the Sea, California to order at 4:34 p.m . Mayor Burnett read the closed session title from Council's previous meeting into the record and stated there was nothing to report. Mayor Burnett noted that he has appointed Council Members Theis and Dallas to the Farmers Market Ad Hoc Committee.

II. ROLL CALL

Present:

Staff Present:

Ill. PLEDGE OF ALLEGIANCE

Council Members Dallas, Talmage, Theis; Vice Mayor Beach; Mayor Burnett

Jason Stilwell, City Administrator Catherine Raynor, City Clerk Sharon Friedrichsen, Public Services Director Mike Calhoun, Public Safety Director Janet, Bombard, Library and Community Activities Director Robert Mullane, Community Planning and Building Susan Paul. Administrative Services Director

City Administrator Stilwell led the Council and audience in the Pledge of Allegiance.

IV. PUBLIC APPEARANCES

Mayor Burnett opened the meeting to public comment at 4:41p.m. Tom Bercatto, a new resident, urged Council to move forward with the Forest Theater project, provided a strategy to Council, and volunteered to work on the project. Seeing no more requests to speak Mayor Burnett closed public comment at 4:45p.m.

V. ORDERS OF COUNCIL

A. Consideration of a Resolution Adopting the Fiscal Year 2014-2015 Operating Plan and Budget and Adopt Budget Adjustments for Fiscal Year 2013-2014. Action: Discussed; Approved Budget Adjustments; Adopted Resolution 2014-044

June 10, 2014 Special Meeting Minutes


At 4:44 p.m. City Administrator Stilwell presented the agenda report. Mayor Burnett indicated there would be several opportunities for public comment throughout the meeting.

At 5:02p.m. Mayor Burnett opened public comment on the budget summary and seeing no requests to speak closed public comment.

Council discussed the budget summary with Council Member Talmage voicing concerns over ambulance service costs and Mayor Burnett suggesting the addition of another planner to Community Planning and Building to improve performance measures.

Mayor Burnett opened public comment on the capital budget at 5:28p.m.

Stephen Moorer, Pacific Repertory Theater, asked that in the future the City develop a grant application for organizations to apply for City funding. Walt DeFaria, Forest Theater Foundation, asked about Sunset Center funding. Barbara Livingston, Carmel Residents Association, asked for clarification on total number of positions funded, spoke in support of a fulltime code enforcement officer, and asked Council to use the City Attorney before using outside legal counsel. Hugo Ferlito expressed concern over the condition of the beach and walkway. Skip Lloyd, Mission Trail Nature Preserve, asked Council to carry out the Mission Trail Master Plan, adding funds to the operating budget. Nancy Jones, Interface Outreach Carmel, spoke in support of the Homelessness Challenge. Karen Ferlito, Friends of Carmel Forest, asked for a break out in staffing changes. She spoke in support of the tree tagging program and having a qualified gardener on staff. Sue McCloud voiced concerns that the City work on deferred maintenance and not add new projects. She asked about grants for Forest Theater, the Forest Theater punch list, CaiPers unfunded liabilities, salaries paid by Hospitality Improvement District funds, and suggested using some parking management implementation plan funds for Forest Theater. Joyce Stevens, Friends of Mission Nature Preserve, spoke in support of funding for little goats and the tree work in Mission Nature Preserve. Mayor Burnett read into the record an email from Greg D'Ambrosio about global warming, writing in support of funding for the shoreline management plan.

At 5:47 p.m. Mayor Burnett closed public comment and Mayor, Council, and staff provided responses to public comment questions. Public Services Director Friedrichsen provided details on capital improvement projects; Administrative Services Director Paul provided details on the Information Technology Plan; and Public Safety Director Calhoun and Youth Center Staff spoke about Youth Center usage.

Mayor Burnett called a recess at 6:57 p.m. and reconvened the meeting at 7:20 p.m. where all members were present. Council discussed the capital budget.

At 7:20 p.m. Mayor Burnett provided another opportunity for the public to comment on the operating budget.



Pacific Grove Council Member Rudy Fisher asked the Council to accept the homeless challenge setting aside funds for homelessness. Timothy Barrett, Tia Sukin, and Wanda Parrott spoke in support of the challenge. Barbara Livingston spoke in support of adding more staff to the Planning office and Sue McCloud stated more staff is necessary. Graeme Robertson, Chamber of Commerce, spoke in support of funding research and marketing. Barbara Barr. Carmel Youth Center, described many the ways the Youth Center helps the community. Hugo Ferlito stated the city needs a make-over and suggested a variety of improvements. Monta Potter, Chamber of Commerce, shared with the Council statistics on Chamber membership.

Mayor Burnett closed public comment at 7:51 p.m.

On consensus Council decided to use Council discretionary funds to support the homeless challenge.

City Administrator Stilwell provided an update on the Forest Theater, stating the City received the punch list today and Council discussed the potential costs. Mayor Burnett clarified that the punch list identifies issues that need to be done to get a certificate of occupancy and opened public comment.

Skip Lloyd spoke in support of funds for invasive plants removal and asked that the entrance of the Preserve be improved. Stephen Moorer stated Forest Theater is used year round and asked Council to act swiftly on basic repairs, suggesting a theater architect be part of the project. Bob Mullford and Monta Potter asked Council to get the Theater up and running. Monta Potter and Karen Ferlito asked for improved trash cans. Barbara Livingston asked about the forest management database. Sue McCloud spoke in support of a sense of urgency for the Theater repairs. She also asked about the parking management study, and suggested Ocean avenue median landscape improvements and other visual improvements to the City. Lydia Lyons, resident and actor, asked Council to act now. Mayor Burnett closed public comment at 8:34p .m.

Council, City Administrator Stilwell, and staff provided answers to public questions.

Councilmember Theis asked Council to discuss what they do not want to fund, suggesting not funding the Rio Road project. City Administrator Stilwell displayed a budget balancing spreadsheet and Council used that to determine which items to remove from the proposed budget and which items to add with the result being no

increase or reduction in the total proposed budget amount.

At 9:28 p.m. Mayor Burnett recessed the meeting and reconvened the meeting at 9:34 p.m. where all members were present; Council continued its budget balancing discussion.



Mayor Burnett opened public comment at 9:43 p.m. Sue McCloud asked for specifics about the ramp at Sunset Center. Barbara Livingston asked Council to remember the historic aspects of Forest Theater and she and Skip Lloyd asked to have pavers on the beach walkway replaced with permeable asphalt. Mayor Burnett closed public comment at 9:43p.m. Council discussed the year end surplus.

Council Member Talmage moved, and it was seconded by Vice Mayor Beach, to approve the Fiscal Year 2014-2015 budget and budget balancing adjustment items displayed on the Council overhead as prepared by City Administrator Stilwell as Attachment A and

the motion carried on a unanimous roll call vote.

AYES: NOES:

ABSENT:

5 0 0

COUNCIL MEMBERS: Dallas, Talmage, Theis, Beach, Burnett COUNCIL MEMBERS: None COUNCIL MEMBERS: None

Council Member Talmage moved, and it was seconded by Council Member Theis, to adopt Resolution 2014-044 approving the Operating Plan and Budget for Budget for FY 2014-2015 and the Triennial Budget for 2014-2017.

Mayor Burnett opened public comment and seeing no requests closed public comment.

The motion carried on a unanimous roll call vote.

AYES: NOES: ABSENT:

5 0 0

COUNCIL MEMBERS: Dallas, Talmage, Theis, Beach, Burnett

COUNCIL MEMBERS: None COUNCIL MEMBERS: None

B. Consideration of a Resolution Approving the Memorandum of Understanding Regarding

the Maintenance of Effort Requirements Related to Proposition 172 Funding. Action: Adopted Resolution 2014-045


Council Member Talmage moved, and it was seconded by Council Member Theis, to approve the Memorandum of Understanding Regarding the Maintenance of Effort Requirements Related to Proposition 172 Funding, adopting Resolution 2014-45.


The motion carried unanimously.

AYES: NOES: ABSENT:

5 0 0

COUNCIL MEMBERS: Beach, Dallas, Talmage, Theis, Burnett COUNCIL MEMBERS: None

COUNCIL MEMBERS: None


July 1, 2014 Council Meeting Packet 2

C. Consideration of a Resolution Adopting the Fiscal Year (FY) 2014-2015 Gann Limits. Action: Adopted Resolution 2014-046

Council Member Talmage moved, and it was seconded by Vice Mayor Beach, to approve the FY 2014-2015 Gann limits, adopting Resolution 2014-46.

Mayor Burnett opened public comment and having no requests to speak closed public comment.

The motion carried unanimously.

AYES: NOES:

ABSENT:

VI. ADJOURNMENT

5

0 0

COUNCIL MEMBERS: Beach, Dallas, Talmage, Theis, Burnett COUNCIL MEMBERS: None COUNCIL MEMBERS: None

Mayor Burnett adjourned the meeting at 10:08 p.m.

Respectfully submitted,

ATTEST:

Catherine A. Raynor, City Clerk Jason Burnett, Mayor

June 10, 2014 Special Meeting Minutes Page 5

city council special meeting minutes june 10, 2014 07-01-14.pdf

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