city council workshop presentation july 26, 2011
TRANSCRIPT
City Budget and Finances
City Council Workshop PresentationJuly 26, 2011
Show each department included in Administration
Provide detail for Non-Departmental Provide detail for Economic Development Number of cities using electric utility tax Number of cities using electric franchise fee Cost savings for running medical trucks versus
fire trucks Possibility of adding additional prison crew Current condition of city streets
Items from July 12 Budget Workshop
General FundExpenditures
General Fund
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 26,291,582 25,873,009 (418,573) -1.6%
Personnel (FTE) 216.48 210.98 (5.50) -2.5%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 25,433,849 26,074,506 640,657 2.5%
Personnel (FTE) 228.40 216.48 (11.92) -5.2%Per 1,000 Population 3.23 2.89 (0.34) -10.5%
Administration
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 3,274,682 3,266,900 (7,782) -0.2%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 4,212,803 3,411,315 (801,488) -19.0%
Personnel (FTE) 30.50 21.38 (9.12) -29.9%
Includes: City Council, City Manager, Community Relations, Purchasing and Contracts Management, City Clerk, Human Resources, City Attorney, Finance, and Non-Departmental
City Council
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 88,377 95,502 7,125 8.1%
Entire budget increase is due to the internal transfer to IT&C ($7,125)
City Manager
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 352,569 361,830 9,261 2.6%
FTEs - 2
Entire budget increase is due to the internal transfer to IT&C ($12,197)
Community Relations
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 229,476 213,583 (15,893) -6.9%
FTEs - 2.38
Purchasing and Contracts Management
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 290,724 297,078 6,354 2.2%
FTEs - 4
City Clerk
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 165,586 146,789 (18,797) -11.4%
FTEs - 1.5
Human Resources
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 283,789 293,435 9,646 3.4%
FTEs - 3
City Attorney
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 341,077 383,248 42,171 12.4%
FTEs - 0.5
Financial Services
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 763,068 759,914 (3,154) -0.4%
FTEs - 8
Non-Departmental
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 760,016 715,521 (44,495) -5.9%
Major Expenditures Professional services 65,000 Transfer to SR100 CRA Fund 452,521 Transfer to Tennis Center Fund 125,000 Flagler Volunteer Services 25,000 Cultural Arts 20,000 Palm Coast Historical Society 3,000 Florida Agricultural Museum 25,000
Economic Development
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 330,081 457,141 127,060 38.5%
FTEs - 1.25
Major Expenditures Business Assistance Center 53,000 SCORE 3,000 Marketing Efforts 15,000 Parkway East Master Plan 40,000
Economic Development Programs 100,000 Qualified Target Industry Grants 64,000 Enterprise Flagler 93,500
Engineering
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 548,150 506,505 (41,645) -7.6%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 1,282,121 440,237 (841,884) -65.7%
Personnel (FTE) 7.00 3.20 (3.80) -54.3%
Facilities Maintenance
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 740,592 693,923 (46,669) -6.3%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 601,960 697,609 95,649 15.9%
Personnel (FTE) 3.00 2.00 (1.00) -33.3%
Parks/Facilities
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 999,231 1,096,695 97,464 9.8%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 1,073,402 1,020,882 (52,520) -4.9%
Personnel (FTE) 12.00 12.00 - 0.0%
Recreation
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 1,270,123 1,188,975 (81,148) -6.4%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 1,221,183 1,140,776 (80,407) -6.6%
Personnel (FTE) 28.40 23.90 (4.50) -15.8%
Planning
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 1,566,156 1,443,697 (122,459) -7.8%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 1,512,949 1,565,663 52,714 3.5%
Personnel (FTE) 19.00 15.15 (3.85) -20.3%
Code Enforcement
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 2,219,803 2,151,037 (68,766) -3.1%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 1,969,557 2,147,308 177,751 9.0%
Personnel (FTE) 19.50 26.30 6.80 34.9%
Law Enforcement
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 2,599,863 2,599,863 - 0.0%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 2,498,954 2,599,863 100,909 4.0%
Personnel (FTE) 1.00 - (1.00) -100.0%
Streets and Drainage
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 5,206,560 5,127,713 (78,847) -1.5%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 5,385,596 5,238,373 (147,223) -2.7%
Personnel (FTE) 52.00 45.30 (6.70) -12.9%
Fire
Budget Budget Change Percentage2011 2012 2011-2012 Change
Expenditures 7,536,341 7,340,560 (195,781) -2.6%
Actual Estimated Change Percentage2007 2011 2007-2011 Change
Expenditures 5,497,824 7,474,209 1,976,385 35.9%
Personnel (FTE) 48.00 66.00 18.00 37.5%
General FundRevenues
Revenues
Budget Budget Change Percentage2011 2012 2011-2012 Change
Property Taxes 15,039,800 15,039,800 - 0.0%Other Revenue 11,356,889 10,714,400 (642,489) -5.7% Total Revenues 26,396,689 25,754,200 (642,489) -2.4%
Expenditures 26,396,689 25,873,009 (523,680) -2.0%Difference - (118,809) (118,809)
General FundOptions
Increase property tax revenue (maximum revenue available with a simple majority vote = $21,596,700)
Move State Revenue Sharing from the Streets Improvement Fund (up to $1,307,800)
Move Local Option Fuel Tax from the Streets Improvement Fund (up to $1,612,500)
Establish a Utility Tax on electricity (up to $2,500,000)(309 cities)
Establish a Franchise Fee on electricity (up to $2,500,000)(319 cities)
Recurring Revenue Options
Flagler Volunteer Services, $25,000 Florida Agricultural Museum, $25,000 Palm Coast Historical Society, $3,000 Cultural Arts, $20,000 Enterprise Flagler, $93,500 Economic Development Programs, $100,000 Close the pool from late November to early April,
$57,400
Expenditure Reduction Options – Non Big 4
Reduce Code Enforcement staffing by one team (2 officers and 1 administrative support staff), $144,000
Reduce the number of law enforcement officers funded from the City of Palm Coast budget, $103,000 per deputy
Reduction of 11 out of 44 employees and a reduction in contractual services in Streets and Drainage, $938,000
Additional reduction in force in Fire, $116,200 Discontinue Emergency Medical Services, $402,600 Close one fire station, $1,000,000
Expenditure Reduction Options – Big 4
Capital Improvement Program
Additional Considerations
Reinstating capital funding allocation Stormwater maintenance support
◦Increase in Stormwater fee
Streets Improvement Fund
Project FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total
Street Paving and Resurfacing 3,770,500 2,098,300 2,203,200 2,313,400 2,429,000 12,814,400
Royal Palms Parkway Phase III 200,000 600,000 300,000 - - 1,100,000
Intersection/Turn Lane Improvements 50,000 50,000 350,000 50,000 350,000 850,000
Traffic Signals - 470,000 - 270,000 - 740,000
Palm Harbor Extension 300,000 - - - 2,300,000 2,600,000
Palm Coast Parkway 6-Laning 1,625,000 9,025,000 - - - 10,650,000
Old Kings Road Extension 1,350,000 1,600,000 5,000,000 5,000,000 - 12,950,000
North Old Kings Road 4-Laning 2,000,000 50,000 7,300,000 7,600,000 - 16,950,000
North Pine Lakes Pkwy Improvements 2,200,000 - - - - 2,200,000
Whiteview Parkway Shoulders - - - - - -
Bridge Rehabilitation 1,050,000 150,000 1,000,000 150,000 1,000,000 3,350,000
Total Streets Improvement Fund 12,545,500 14,043,300 16,153,200 15,383,400 6,079,000 64,204,400
Park Impact Fee FundProject FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total
Trails - - - - - -
Graham Swamp Trail 5,000 - - 250,000 2,550,000 2,805,000
Big Mulberry Branch - - - - - -
Cypress Knoll Neighborhood Park - - - - - -
Matanzas Woods Park - - - - - -
Total Park Impact Fee Fund 5,000 - - 250,000 2,550,000 2,805,000
Fire Impact Fee FundProject FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total
Fire Station #26 - Seminole Woods - - - - 150,000 150,000
Total Fire Impact Fee Fund - - - - 150,000 150,000
Transportation Impact Fee Fund
Project FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total
Whiteview Overpass - - 50,000 300,000 - 350,000
Belle Terre Parkway-RPP to SR100 6 laning - - - - - -
Belle Terre Parkway-PCP to PLP - - 150,000 500,000 500,000 1,150,000
Whiteview Parkway 4 Laning - - - - - -
Total Transportation Impact Fee Fund - - 200,000 800,000 500,000 1,500,000
Capital Projects FundProject FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total
Fire Station #22 Replacement - 200,000 1,000,000 1,200,000 - 2,400,000
Industrial Park - - - - - -
Holland Park Renovation 20,000 2,870,000 - - - 2,890,000
Indian Trails Sports Complex 430,000 - - - - 430,000
Sidewalks and Bike paths 4,695,000 200,000 2,000,000 700,000 - 7,595,000
Parkway Beautification 200,000 200,000 200,000 200,000 200,000 1,000,000
Longs Landing 425,000 - - - - 425,000
Park Renovation 75,000 75,000 75,000 75,000 75,000 375,000
City Hall - - - - - -
Training and Safety Facility - - - - - -
Total Capital Projects Fund 5,845,000 3,545,000 3,275,000 2,175,000 275,000 15,115,000
Stormwater Management Fund
Project FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Total
Swale Rehabilitation Program 525,600 551,900 579,500 608,500 638,900 2,904,400
Valley Gutter Improvements 75,000 78,000 81,100 84,300 87,700 406,100
Pipe Replacement 1,710,000 1,795,500 1,885,300 1,979,600 2,078,600 9,449,000
Control Structure Rehabilitation 355,600 506,000 517,000 528,000 539,000 2,445,600
Total Stormwater Management Fund 2,666,200 2,931,400 3,062,900 3,200,400 3,344,200 15,205,100
Property Tax Impacts
Property ComparisonsProperty #1 Property #2 Property #3 Property #4
Assessed Value2011 185,293 276,290 117,557 222,353 2010 182,555 288,596 149,457 239,091
Change 2,738 1.5% (12,306) -4.3% (31,900) -21.3% (16,738) -7.0%
Taxable Value2011 135,293 226,290 67,557 222,353 2010 132,555 238,596 99,457 239,091
Change 2,738 2.1% (12,306) -5.2% (31,900) -32.1% (16,738) -7.0%
Taxes2011 548.64 917.65 273.96 901.69 2010 463.94 835.09 348.10 836.82
Change 84.70 18.3% 82.57 9.9% (74.14) -21.3% 64.87 7.8%
ChangePer month 7.06 6.88 (6.18) 5.41
ChangePer day 0.23 0.23 (0.20) 0.18
Millage Rates Property #1; Homesteaded, Has SOH Diff erential Remaining
2011 4.0552 Rolled-Back Rate Property #2; Homesteaded, SOH Diff erential Used Up in 2011
2010 3.5000 Property #3; Homesteaded, SOH Diff erential Used Up Prior to 2010
Property #4; Non-Homesteaded
Decision Time
Tentative Budget Schedule
July 26 – Workshop on General Fund and property tax discussion
August 2 – Set proposed millage rate August 9 – Proprietary, special revenue, and
capital project funds August 23 – Special budget workshop on final
proposed budget September 14 – First public hearing and
tentative adoption of the 2012 millage rate and budget
September 27 – Final public hearing and final adoption of the 2012 millage rate and budget