City Manager’s 8/11/2017

Construction on the City’s 2nd

Wastewater Treatment Plant

started May 2016 and is expected

to be completed in November

2017. The new Wastewater Water

Treatment Plant will be able to

treat 2 million gallons per day, it

can be expanded in 2 million

gallon increments and will be

capable of treating up to 6 million

gallons per day at maximum

buildout. For more information,

see the attached Community

Development Department Update.

Construction Update of Wastewater Treatment Plant 2

Wastewater Treatment Plant 2

Chemical Feed System Bldg

WEEK-IN-REVIEW

Government Finance Officers Association

Distinguished Budget Presentation Award

The City of Palm Coast has

received the Government Finance

Officers Association (GFOA)

Distinguished Budget

Presentation Award for the 14th

consecutive year. The award is a

reflection of the City’s

commitment to meeting the

highest principles of governmental

budgeting. For more information,

see the attached News Release.

City Staff were presented this

week, with the 2017 Golden Image

Award from the Florida Public

Relations Association (FPRA).

The award was for the Zombie

Survival Guide to Bicycle Safety

video, judged the best public

service video at the FPRA

Conference this week. For more

information, see the attached

Administrative Services &

Economic Development

Department update.

Palm Coast Receives Awards

City Staff Receiving 2017 Gold Image Award Cindi Lane, Communications & Marketing Mgr &

Jason Giraulo, Digital Communications Coordinator

Friday, August 11, 8:30pm Central Park at Town Center

Tuesday, August 15, 5pm

Central Park at Town Center

Next Week:

Tuesday, August 15, 9am, City Council Business Mtg, City Hall – Community Wing, 160 Lake Avenue

Wednesday, August 16, 5:30pm, Planning & Land Development Regulation Board Mtg, City Hall –

Community Wing – 160 Lake Avenue

Friday, August 18, 8:30am, Volunteer Firefighters’ Pension Board Mtg, Fire Station 25, 1250 Belle Terre

Pkwy

Attachments:

Administrative Services & Economic Development Department Update

Finance/BAC Update

Public Works Department Update

Community Development Department Update

Fire Department Update

Parks & Recreation Department Update

Utility Department Update

GFOA Budget Presentation Award

Announcements

Attachments

News Releases

ADMINSTRATIVE SERVICES & ECONOMIC DEVELOPMENT-Beau Falgout, Director

Processed 22 public records requests.

Prepared and processed 17 documents for recording.

Prepared 6 agenda items.

Prepared and posted 1 agenda.

Continued interviews for the multi-divisional staff assistant.

City Clerk

Communications & Marketing

The team is celebrating this week – we received a 2017 Golden Image Award from the Florida Public Relations Association! The award was for the Zombie Survival Guide to Bicycle Safety video, which was judged the top Public Service Video in the Digital Tools of Public Relations category. Congratulations to Digital Communications Coordinator Jason Giraulo, Video Production Coordinator Tom Hanson and Communications & Marketing Manager Cindi Lane, APR. Cindi and Jason attended FPRA’s annual conference, “PR: It’s Personal – Research, Relate, Respond,” learning from experts including the president of People Ink, the director of business analytics & consumer insight for IKEA U.S. and the director of corporate communications for Amazon. At home in Palm Coast, highlights this week included: editing on training videos for Utility and Public Works; graphic design for Food Truck Tuesday, the Pink Army 5K, the Feet to Feast 5K; updates to PCTV’s ticker tape service and the City’s social media accounts; and coordination of media requests and advertising. The Finance Department’s Distinguished Budget Presentation Award was announced with a news release. The interns are nearing completion of the Virtual Citizens Academy components. The team took photos of summer interns before they head back to college.

Facebook

POST OF THE WEEK

Central Services Division

Purchasing

Status Ref. # Project

Open ITB-PW-U-17-56 NSF 60 Approved Anionic Polymer Open ITB-PW-FLT-17-59 72" Cut Articulating Mower Deck Open RFQ-UT-17-60 Utility Line Repair and Restoration Evaluating RFP-ADM-17-50 State Lobbyist Services Evaluating ITB-PW-U-17-55 High Calcium Bulk Quicklime

Evaluating ITB-UT-17-57 Valve Exerciser/Vacuum with Attachments on a Trailer

Evaluating ITB-PW-U-17-52 Sodium Hydroxide (25% - Rayon or Membrane Grade Caustic)

Evaluating ITPQ-CD-CME-17-61 L-1 AND K-1 SURFACE WATER CONTROL STRUCTURE REHABILITATION

Completed RFP-PR-17-38 Palm Harbor Golf Course and Grounds Maintenance Service

Completed RFP-PR-17-41 Concession Operation and Management of Palm Harbor Food and Beverage Facilities

Completed ITB-UT-WD-17-44 WTP 2 Roof Replacement & Exterior Repairs

Completed RFP-UT-WD-17-40 Full Service Maintenance Program for Water Storage Tanks

Completed LOI-CD-CME-17-46 Belle Terre Pkwy/BTM Boardwalk Replacement Design

Contracts Processed:

TLC Engineering for Architecture, Inc., 1st Renewal for Structural Engineering Services, RFQ-CD-CM-14-14

Jesse Bohanan, Sole Proprietor, 1st Renewal to Excavate Lime Sludge at WTP #1, ITB-U-16-11

Transmap Corporation to procure Pavement Management Consulting Services, RFQ-CD-CME-17-16

Empire Office, Piggyback for Office Furniture and Files, Ref # 425-001-12-1

Alamo Industrial, Florida Sheriff’s Association Vehicle Bid, FSA-16-VEH14.0 Specification #18

Graef USA, 1st Contract Renewal for Structural Engineering Services, RFQ-CD-CM-14-14

McLaren Technical Services d/b/a McLaren Engineering Group, 1st Contract Renewal for Structural Engineering Services, RFQ-CD-CM-14-14

Labor Finders for Temporary Labor Services, RFP-ADM-HR-17-45

FINANCE – Chris Quinn, Director

BUSINESS CONSULTING

This Week – 19 Consulting Sessions, 46 Consulting Hours

Total for Month – 35 Consulting Sessions, 86 Consulting Hours

PALM COAST BAC IMPACT

Economic Impact This Fiscal Year - $2,324,000

Economic Impact to Date- $28 Million

Return on Investment - $86 per Tax Dollar Invested

NEW PALM COAST COMMERCIAL BUSINESSES

A Perfect Storm of Palm Coast LLC – 14 Palm Harbor Village Way – Funeral services

NEW PALM COAST HOME BASED BUSINESSES

Happy Days ALF – Assisted Living Facility

First Coast Property Maintenance & Services LLC – Landscape

First Coast Property Maintenance & Services LLC – Handyman

Brook Wiggs LLC – Painting/Wallcovering Service

Navatia LLC – Internet

Helping Hands Handyman Services – Handyman Service

Helping Hands Handyman Services – Landscaping Service

Ken Shelton Construction- Handyman Service

Mark’s Photo – Photography/Video

Bryan J Mendes, PT, DPT – Massage Therapist

PUBLIC WORKS – Nestor Abreu, Director

FIRE FLEET TRANSPORT

CITYWIDE FACILITY REQUESTS

ROAD CALLS

VEHICLES - REPAIR

VEHICLES - INSPECTIONS

VEHICLES - PM'S

SMALL EQUIPMENT - REPAIRS

HAND HELD EQUIPMENT & MOWERS - REPAIRS

HAND HELD EQUIPMENT & MOWERS - PM'S

3

0

1

8

3

1

1

0

0

0

15

4

16

7

7

0

49

6

Facility & Fleet Service City Fleet Fire Fleet

7.4

158

102

47

135

6

3

WEEKLY PARK & HIKING TRAILS INSPECTION - BY MILES

PARKS & TRAIL SIGN INSPECTION

INSPECT PARKS & ATHLETIC FIELD IRRIGATION ZONES

PARKWAY MEDIAN MAINTENANCE

INSPECT MEDIAN IRRIGATION ZONES

INSPECT & CLEAN -HOLLAND PK

NECESSARY REPAIRS -HOLLAND PKParks & Medians Division

Filling in new sod seams –

Indian Trails Sports Complex

Moving irrigation lines in

preparation for shade sail

installation - Belle Terre Pk

Repair of Fire woods truck Repairing locks at Fire station

#25

1,100 1,415 91

42,750

4

GRADED RESIDENTIAL

SWALE MAINTENANCE-

LINEAR FEET

SWALE REHAB CULVERT PIPE CLEANING -#

PIPE

DITCHES MAINTAINED -LINEAR FEET

INSPECT DITCH DRAINAGE PROBLEMS

Stormwater Division

Message boards warning drivers

that kids are back to school

Programming school flashers and

clocks throughout City

Streets & Special Projects

Citywide back to school

preparations was the main focus

for this week:

Schedules for school flashers and

clocks were programed

Message boards were put out

throughout the City for school

safety

3

6

111

15

STREETS DIVISION

Site distance trimming

Street light inspections &outages

Pot holes repaired

Fire mitigation- City ownedproperty

Repaired damages to CityProperty

Repair signs

125 LF of pipe installed- Rae Dr Ditch maintenance–W section

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Indian TrailsSports

ComplexRestroom

Indian TrailsSports

ComplexField Lighting

WastewaterTreatment

Plant #2

SouthernWellfield

ExpansionPhase 2

MatanzasWoods

Master PumpStation

WastewaterTreatment

Plant #2 RCWDisposal

Main

CommunityCenter

PumpStations

Odor ControlProject

City Capital Projects Under Construction

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Arts FoundationBath Addition

Flagler PalmsCemetery

MausoleumAddition

Starbucks @ IslandWalk

Florida Power &Light Building

WatercrestMemory Care

Developer Projects Under Construction

COMMUNITY DEVELOPMENT – Stephen Flanagan, Director

Commercial Permit Applications

2001 Waterside Parkway (Grand Haven) 9 Canopy's in recreation areas

SE Cline Construction $26,000.00

6901 US Hwy 1 FDOT Weigh Station (replace existing)

RM Williams Construction $750,000.00

Commercial Permits Issued

5860 State Hwy 100 E Chipotle Mexican Restaurant Buffalo Construction $475,000

250 Palm Coast Parkway NE Unit 207

Interior Renovations- Painting With A Twist

Certified General Contractors $40,000

250 Palm Coast Parkway NE Unit 503

Interior Renovations - Wildbirds (retails sales of bird products)

Certified General Contractors $35,000

250 Palm Coast Parkway NE Unit 504 Interior Renovations -Chiropractor

Certified General Contractors $35,000

Occupancy Permits Issued

1 Hargrove Grade Building A Unit 1B

10th Voyage Studios- Video Productions Leonard Mosco

Certificates of Occupancy Issued

5910 State Hwy 100 E FPL 2 Story Office Building W & J Construction $5,500,000

Permitting Activities Total Permits Issues: 289

Residential Single Family/Duplex Residences 21 Construction value improvements from October 1, 2016 to date $279,056,000.00

Construction on the City’s 2nd Wastewater Treatment Plant started May 2016 and is expected to be completed in November 2017. The new plant is located west of US Highway 1 next to Water Treatment Plant 3. The new Wastewater Water Treatment Plant will be able to treat 2 million gallons per day, it can be expanded in 2 million gallon increments and will be capable of treating up to 6 million gallons per day at maximum buildout. Construction cost is $25,108,000.00 and it’s currently 83% complete.

On August 7, 2017 a development order for a new Taco Bell 1,961 sq. ft. restaurant with a drive-through lane was approved next to the new Starbucks restaurant which is under construction in the Shoppes of Palm Coast Shopping Center located at the S.E. corner of S. R. 100 and Belle Terre Blvd.

Spotlight Projects

Wastewater Treatment Plant 2 – Chemical Feed System Building

Development Order Issued for Taco Bell

FIRE– M.C. Beadle, Fire Chief

COMMUNITY OUTREACH

Public Education/Station Tours 1

Smoke Detector Battery Change 2

CPR Scheduled for August 26th *Class full/waitlist

DEPARTMENT ACTIVITIES

DE Leo Chumaceiro will be a speaker at the upcoming Global Traffic Technologies 2017 Opticom Emergency Response Advisory Meeting.

Chief Beadle gave a presentation to the City Interns premiering the virtual Citizens Academy for the Fire Department.

VOLUNTEERS

Two new Volunteer Firefighter Interns started this week.

Drought Index 45

Fire Danger LOW

Volunteer Intern

“Become a Volunteer”

http://www.palmcoastgov.com/go

vernment/fire/volunteer

Tip of the Month:

Water and Pool Safety

http://www.palmcoastgov.com/tv/

video-player/1610/psa-please-do-

something-water-and-pool-safety

Car Seat Installs & Smoke Detector

Battery Change:

Please call 386-986-2300 or stop

by any of our fire stations

GUIDANCE

Station 25 Tour - FF Mini & Jaxin

Lt. Gore & DE Nunziato - Extrication Tool Training

“Pet masks” oxygen masks used to treat dogs removed from smoke-filled house

In-service training conducted with

our new Holmatro battery operated

extrication tools.

Palm Coast Fire Department

responded to a structure fire. The

fire was rapidly extinguished and

two pugs were located and removed

from the smoke-filled house. Once

outside, the pugs were

administered oxygen by means of

the department’s pet masks. The

pugs are doing fine. All Palm Coast

Fire Department frontline engines

carry pet masks for oxygen

administration.

HIGHLIGHTS

88

207

168

130

77

171

141

0

50

100

150

200

250

3-Aug 4-Aug 5-Aug 6-Aug 7-Aug 8-Aug 9-Aug

Frieda Zamba Swimming Pool 2017 Attendance

Frieda Zamba Swimming Pool Attendance

Parks & Recreation – Alex Boyer, Director

Executive Summary: Parks & Recreation had an eventful week wrapping up some of our summer programs before the

kids returned to school. Friday, August 4 was our last day of summer camp of which we had over 1700 kids attend

throughout the summer. The Frieda Zamba Swimming Pool was busy with 982 visitors for the week. The pool also

held a membership appreciation day as well as hosted an Aqua Zumba fundraiser for breast cancer research, which

raised $1500. Our two interns also finished up their internships with us. One returned to school while the other is

continuing on as an employee with the Parks & Recreation Department.

Fall 2017 Activity Guide

http://www.palmcoastgov.com/government/parks-recreation

Community Calendar

http://www.palmcoastgov.com/calendars

Community Outreach Flagler Schools: Second Annual Welcome Back Wellness Fair - Thursday, August 3 Parks & Recreation set up an informational booth. Flagler Beach First Friday Friday, August 4 Parks & Recreation set up an informational booth at First Friday of which hundreds of people attended and enjoyed food, live entertainment, and bounce houses. Fun in the Sun Summer Camp Last day - Friday, August 4 Over 1700 kids over 9 weeks Frieda Zamba Swimming Pool Aqua Zumba Fundraiser for breast cancer research – Saturday, August 5 Raised $1500 Member Appreciation Day Sunday, August 6 26 members attended this after-hours appreciation party complete with refreshments and staff meet-and-greets.

Program Highlights

Fun in the Sun

Summer Camp

Aqua Zumba

INTERN SPOTLIGHT

Jaira Jackson, Parks & Recreation Marketing Intern Jaira Jackson, a Palm Coast resident, wrapped up her last day with us on August 4. She came to us from Stetson University where she is a Sports Business major. Throughout her internship here, she worked on several projects including analysis of

Florida City/County Parks and Recreation Departments social media accounts and logos, development of a sponsorship packet and guidelines, web analysis of Palm Coast Parks & Recreation, and assisting with numerous programs.

Nick Monsanto, Parks & Recreation Athletics Intern

Nicholas Monsanto, a resident of Palm Coast, is wrapping up his time as an intern on Friday August 18th and will be joining the Parks & Recreation staff in the fall. He attended Oglethorpe University where he played soccer there on their NCAA Div.

III team for a year before transferring to Flagler College where he completed his Bachelor’s in Sports Management. Throughout the summer, Nick got the full Parks & Recreation experience working on projects, sports leagues, summer

camp, special events, and facility improvements. Some of these projects include a sponsorship package, a business plan for the tennis center, guidelines for the sports alliance, and tennis program analysis.

Utility – Richard Adams, Director

The average water demand for the week was 7.133 million gallons per day.

The average wastewater flow was 7.196 million gallons per day.

Crews installed 12 new water meters, 4 new reuse meters, 6 new PEP tanks and replaced 2 tanks. They also

installed 1 new PEP pump and 1 PEP electric assembly.

There was a total of 56 calls after hours.

Crews replaced the leaking water service line at 29 Florida Park drive. This required removal of the

concrete driveway apron. They also relocated the meter pit from the side of the house back to the right of

way.

On August third, at 1:30 pm, the 4” water main on Carol Court was damaged by a contractor affecting 10

homes for approximately 8 hours.

Staff installed new Mission Units for SCADA (Supervisory Control and Data Acquisition) at pump station

‘D’ (PC Parkway and Clubhouse) and pump station 20-1 (Lago Vista).

Staff replaced the media in the odor control unit at pump station 37-3.

To continue efforts to reduce Inflow/Infiltration, crews inspected via CCTV 1,908 feet of gravity sewer pipe

and 7 manholes.

Replaced 22 PEP pumps, 30 floats, 5 cleanout caps, 2 ball valves, and 2 valve boxes. Replaced (retrofitted)

6 water service lines and repaired 1 water service line. Also tested and repaired 94 backflow preventors.

Operators at Wastewater Treatment

Plant No. 1 replaced one of the 150

horsepower motors at the effluent

pumping facility. The failing motor

was removed and sent to a jobber to be

“rewound”. Here the crew is

reinstalling the repaired motor.

Motor Replacement at Wastewater Treatment Plant No. 1

NEWS RELEASE – City of Palm Coast Contact: Cindi Lane, Communications & Marketing Manager 386-986-3708; cell 386-214-4729 Aug. 10, 2017

City of Palm Coast Finance Department receives national budget award Palm Coast – For the 14th consecutive year, the City of Palm Coast has received the Government Finance Officers Association's Distinguished Budget Presentation Award for its annual budget. The award reflects the commitment of the Palm Coast City Council and Finance Department staff to meeting the highest principles of governmental budgeting. To receive the budget award, the City was required to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as:

a policy document

a financial plan

an operations guide

a communications device Budget documents must be rated "proficient" in all four categories, and the 14 mandatory criteria within those categories, to receive the award. The City received outstanding ratings in the areas of Understandability and Usability, Long-range Financial Planning, Unit Goals, Objectives and Performance Measures, Financial Structure, Policy and Process and overall as a communications device. As part of the award, a Certificate of Recognition for Budget Presentation was also presented to Palm Coast Budget Coordinator Lina Williams. The budget book can be reviewed online at http://www.palmcoastgov.com/government/finance/budget. The City budget is updated and adopted annually using a year-round process that starts with strategic action planning by the Palm Coast City Council, ties performance measures to budget priorities, and supports the City’s adopted goals and overall vision. The budget addresses day-to-day operations, as well as long-term capital improvements and strategies. “To prepare the City’s annual budget, our Finance Department guides a strategic, year-long process that takes the goals and direction determined by the City Council and puts them into a plan that provides the highest level of service possible for the citizens of Palm Coast,” said City Manager Jim Landon. “We work very hard on our budget process, and we’re honored to be recognized by the Government Finance Officers Association again this year. I want to thank and

congratulate Budget Coordinator Lina Williams, Finance Director Christopher Quinn and the rest of the Finance Department staff for their hard work and excellence.” Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America, GFOA officials said. For budgets beginning in 2016, over 1,600 agencies received the award. The GFOA is a nonprofit professional association serving some 19,000 government finance professionals throughout North America. The association’s Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting.