city of arkansas city board of city commissioners · 1. approving the july 7, 2020, regular meeting...

City of Arkansas City Board of City Commissioners

Agenda

Regular Meeting Tuesday, August 4, 2020 @ 5:30 PM

Commission Room, City Hall — 118 W. Central Ave. — Arkansas City, KS

I. Routine Business

1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote)

II. Awards and Proclamations

1. Witness 2019 AAA Traffic Safety Award presentation to the Arkansas City Police Department.

III. Recognition of Visitors

IV. Comments from the Audience for Items Not on the Agenda Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting.

V. Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VII: New Business.

1. Approve the July 21, 2020, regular meeting minutes as written.

VI. Old Business

1. Hold a public hearing to receive public comment regarding the proposed 2021 budget.

a. (Optional) Consider first reading of an Ordinance adopting the 2021 Budget for the City of Arkansas City. (Roll Call Vote)

2. Hold a public hearing and consider a Resolution declaring structures located at 415 E. Tyler Ave., 1321 S. B St., 609 S. 5th St., and 427 S. 6th St., as unsafe and dangerous, and directing that said structures be repaired, shored, or otherwise made safe, or, in the alternative, demolished. (Voice Vote)

VII. New Business

1. Consider a Resolution of the City of Arkansas City, Kansas, authorizing improvements to the City public water supply system and providing for the payment of the costs thereof. (Voice Vote)

2. Consider a Resolution authorizing the offering for sale of General Obligation Refunding and Improvement Bonds, Series 2020, of the City of Arkansas City, Kansas. (Voice Vote)

3. Consider first reading of an Ordinance exempting the application of K.S.A. 41-719(d) to allow the sale and consumption of alcoholic liquor at a designated area of Wilson Park during the Piper Leigh Benefit from 5 to 9 p.m. Saturday, August 8, 2020. (Roll Call Vote)

4. Consider first reading of an Ordinance modifying Arkansas City Municipal Code Part II, Chapter 2, Article III, Division 1, to amend general provisions for City boards, commissions, committees, councils and task forces; Division 3, to remove the Retired Citizens Advisory Council from Municipal Code; and Division 4, to amend the Equal Opportunity and Accessibility Advisory Board’s purpose and duties. (Roll Call Vote)

5. Update on the recently passed Kansas Gas Service franchise agreement. VIII. City Manager Updates

1. Complete Count Committee meeting 2. Mike Cox Memorial Golf Tournament 3. ACFD/ACPD present “Pop in the Park” 4. RISE Cowley health coalition meeting 5. Cowley County Legislative Committee meeting 6. KOMA/KORA Class for Municipal Officials 7. City Commission study session 8. Arkansas City Relay for Life

IX. Other Business

1. Reports: a. City Advisory Board Reports

X. Adjournment

Item for City Commission Action Section II Item 1

Meeting Date 8/4/2020

Department/Division Police Department

Staff Contact Chief Dan Ward

Title: Award Item: Witness 2019 AAA Traffic Safety Award presentation to the Arkansas City Police Department. Description: The Arkansas City Police Department received the AAA Traffic Safety Gold Award for five (5) consecutive years prior to receiving the Platinum Award for 2016, 2017, 2018 and now 2019. This is due in part to its Seatbelts Are For Everyone (SAFE) program, which ACPD has administered for the last eight (8) years. Other factors in receiving this award — the highest honor AAA bestows on law enforcement agencies — include ACPD’s participation in the Cowley County Health & Safety Fair and DARE Camp, as well as its educational pamphlets, safety tips on Facebook and Twitter, and rollover crash demonstration efforts. ACPD also was recognized for its special traffic enforcement efforts, School Resource Officers, bicycle patrol, nighttime seat belt checks, electronic speed-monitoring sign and school bus safety program. Another factor in this award is ACPD’s participation in quarterly Traffic Safety Committee meetings since July 2017, resulting in numerous safety innovations such as nine (9) new sets of stop signs at various uncontrolled intersections and increased overlap times for stop signals at downtown intersections. Commission Options: 1. Witness 2019 AAA Traffic Safety Award presentation to the Arkansas City Police Department. Approved for Agenda by:

Randy Frazer, City Manager

Item for City Commission Action Section V Item 1


Department/Division City Manager

Staff Contact Andrew Lawson

Title: Consent Agenda Item: Approve the July 21, 2020, regular meeting minutes as written. Description: Please see attached document. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Approved for Agenda by:


City Commission of Arkansas City – Regular Meeting Minutes

July 21, 2020 Page 1

The Arkansas City Board of City Commissioners met in regular session at 5:30 p.m. Tuesday, July 21, 2020, in the Commission Room at City Hall, located at 118 W. Central Ave. in Arkansas City. Mayor Karen Welch called the meeting to order. Commissioners also present at roll call were Commissioners Kanyon Gingher, Duane L. Oestmann, Scott Rogers and Jay Warren. City employees present were City Manager Randy Frazer, City Attorney Larry Schwartz, Public Information Officer Andrew Lawson, Management Assistant Mike Crandall, Finance Director Kathy Cornwell, Police Chief Dan Ward, Environmental Services Superintendent Rod Philo and Building Official Mike Bellis. The Walnut Valley Disc Golf Association (WVDGA) was represented by Arty Hicks, Dawn Ptaszynski and Michael Ptaszynski. Citizens in attendance included Foss Farrar, Ken Harader, Mell Kuhn and Frances “Rags” Smith. Commissioner Warren offered the opening prayer. Mayor Welch led the Pledge of Allegiance. Agenda Approval At City Manager Frazer’s request, Commissioner Oestmann made a motion to amend the agenda by adding a resolution endorsing passenger rail service between Oklahoma City and Newton, Kansas, as Item 3 under the Consent Agenda. Commissioner Gingher seconded the motion. A voice vote was unanimous in favor. Mayor Welch declared the agenda approved as amended. Awards and Proclamations Mayor Welch issued a proclamation that July 26, 2020, is National Disability Independence Day in Arkansas City and noted this year is the 30th anniversary of the Americans with Disabilities Act. Board member Frances “Rags” Smith received the proclamation on behalf of the Arkansas City Equal Opportunity and Accessibility Advisory Board. Comments from the Audience Ken Harader, 1313 N. First St., asked the commissioners for an update regarding possible changes to City building and zoning codes for mixed-use development that commissioners discussed earlier in the year and instructed staff to research further. City Manager Frazer said he will follow up on it.



Consent Agenda Commissioner Gingher made a motion to approve the consent agenda, consisting of the following:

1. Approving the July 7, 2020, regular meeting minutes as written. 2. Approving Resolution No. 2020-07-3339, authorizing the City to enter into a real estate

lease agreement with Kansas Wildscape, LLC for the use and maintenance of Chestnut Park. 3. Approving Resolution No. 2020-07-3340, endorsing passenger rail service between

Oklahoma City and Newton, Kansas; reiterating the City’s longstanding support for this project; supporting a multi-state partnership between Amtrak and the states through which the service will operate; and urging the Kansas Department of Transportation to take action.

Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the consent agenda approved as presented. Old Business

Special Event Permit Created Ordinance No. 2020-07-4511

Mayor Welch presented for discussion a second reading of an ordinance modifying Arkansas City Municipal Code to create Section 50-1, requiring a special event permit to close for a private event any City park, street or other facility that otherwise is open to the public. Commissioner Gingher asked to confirm that City Manager Frazer would have the ability to waive applicable fees in certain circumstances. Several other commissioners confirmed that is correct. Commissioner Oestmann made a motion to approve the ordinance. Commissioner Rogers seconded the motion. A roll call vote was unanimous in favor of the motion. Mayor Welch declared the motion approved and given Ordinance No. 2020-07-4511.

Comprehensive Fee Schedule Resolution No. 2020-07-3341

Mayor Welch presented for discussion a resolution amending the Comprehensive Fee Schedule to add the necessary fees for the special event permit established in Ordinance No. 2020-07-4511. Commissioner Rogers made a motion to approve the resolution. Commissioner Warren seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the motion approved and given Resolution No. 2020-07-3341.



New Business Notice of Budget Hearing

Resolution No. 2020-07-3342 Public Information Officer Lawson presented for discussion a resolution approving the notice of budget hearing for publication and setting the date for a public hearing at 5:30 p.m. Tuesday, August 4, 2020, in the Commission Room at City Hall to consider the 2021 budget for the City. Commissioner Warren asked about sales tax collections. Finance Director Cornwell said they appear to be a little better than originally anticipated when the coronavirus pandemic began. Mayor Welch made a motion to approve the resolution, with maximum 2021 expenditures of $37,223,802.00 and a maximum total tax levy of $4,067,658.00 (or a projected levy of 70.024 mills), and schedule the public hearing for 5:30 p.m. August 4, 2020, in the commission room. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the motion approved and given Resolution No. 2020-07-3342.

Cox Park Disc Golf Course Resolution No. 2020-07-3343

Mayor Welch presented for discussion a resolution approving a recommendation of the Beautification and Tree Advisory Board to initiate an adoption contract for one year with the Walnut Valley Disc Golf Association for Robert Cox Memorial Park, located at 1201 N. Fifth St. Public Information Officer Lawson said WVDGA, represented locally by Arty Hicks and Michael Ptaszynski, has applied to “adopt” Robert Cox Memorial Park. WVDGA already has raised funds that were used to construct nine new disc golf baskets, with the capable assistance of the local FFA chapter at Arkansas City High School, where they were built. This will be a 9-hole “beginner” course, maintained by WVDGA. If it proves popular, additional, more complex courses can be located on other properties owned by the City, such as Knebler Pond. WVDGA plans to organize and play monthly events at the park, which may attract visitors to town. Commissioner Warren asked about WVDGA’s frequency of play. Hicks said they play weekly and the sport is becoming more popular with youth. Commissioner Warren suggested working with the Arkansas City Recreation Center to organize youth disc golf leagues and tournaments. WVDGA will help with the clearing of trees and debris in the abandoned railroad right-of-way northwest of the park to make two holes playable. WVDGA also will assist with post-event cleanup.



City staff remains responsible for removing large limbs and trees, emptying park trash receptacles, and other routine, ongoing park maintenance duties. City staff also needs to install the tee pads, which can consist of mulch, and baskets. WVDGA is responsible for removing baskets, as needed. At a later date, WVDGA will provide funds for the installation of appropriate signage, with the permission of the City and the Beautification and Tree Advisory Board, which voted 4-0 during a special meeting on July 16 to recommend the commission approve WVDGA’s adoption proposal. Commissioner Warren made a motion to approve the resolution. Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the motion approved and given Resolution No. 2020-07-3343. Hicks thanked all of the commissioners.

U.S. 77/Kansas Traffic Study Resolution No. 2020-07-3344

Public Information Officer Lawson presented for discussion a resolution accepting a proposal submitted by TranSystems, of Wichita, to provide professional consulting services on the U.S. 77 and Kansas Avenue Traffic Impact Study Project, for an amount not to exceed $22,000.00. City Manager Frazer said the study is needed to proceed with a possible commercial development. Mell Kuhn, 521 W. Kansas Ave., asked where this development would be located. Frazer said it would be to the northwest of the roundabout intersection of Kansas Avenue/U.S. 166 and U.S. 77. Commissioner Oestmann made a motion to approve the resolution. Mayor Welch seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the motion approved and given Resolution No. 2020-07-3344. City Manager Updates City Manager Frazer provided the commissioners with the following reminders and updates:

• The Water Treatment Facility will continue to play host to training sessions for Census Bureau enumerators on July 23-24. The classroom was booked for eight total days in July.

• The next two virtual meetings of the Arkansas City Area Complete Count Committee will be at noon July 23 and noon July 30 via GoToMeeting.

• The Arkansas City Police Department will conduct its annual Bicycle Registration Rally starting at 9 a.m. July 25. Officers will come to citizens’ homes, but must call ahead of time.

• For the first time ever, in-person advance voting in local state and federal primaries will be from 10 a.m. to 2 p.m. July 28-30 in the classroom at the Water Treatment Facility.

• The next City Commission study session will be at noon July 31 in the city manager’s office. • For those who do not vote in advance, Election Day for the state and federal primaries is

from 7 a.m. to 7 p.m. August 4 at Central Christian Church, located at 206 W. Central Ave.



Other Business City Manager Frazer mentioned the COVID-19 case numbers reported earlier that day by Public Health Officer Tom Langer in a news release, copies of which were printed off for commissioners. Of 118 total cases detected in Cowley County, 96 of them have occurred in residents of the Arkansas City ZIP code, 17 in the Winfield ZIP code and five in other parts of the county. Langer reported 57 of the cases occurred in Hispanic or Latino residents, while 61 cases did not. The most prevalent age group is 31 to 50 years old (57 cases), followed by 19 to 30 years old (32). Commissioner Oestmann implored citizens to continue wearing masks to combat the virus’ spread. Adjournment Commissioner Warren made a motion to adjourn the meeting. Commissioner Gingher seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the meeting adjourned at 6:04 p.m. THE CITY OF ARKANSAS CITY BOARD OF CITY COMMISSIONERS ____________________________ Karen Welch, Mayor ATTEST: ____________________________ Lesley Shook, City Clerk Prepared by: _____________________________________ Andrew Lawson, Public Information Officer

Item for City Commission Action Section VI Item 1 and 1a


Department/Division Finance

Staff Contact Kathy Cornwell Finance Director

Title:

1) Hold a public hearing to receive public comment regarding the proposed 2021 budget.

1a) (Optional) Consider first reading of an Ordinance adopting the 2021 Budget for the City of Arkansas City. (Roll Call Vote) Description: The final two steps of the budget process is to hold the public hearing and adopt the budget. August 15 is the final date to hold the public hearing and the budget must be adopted and certified to the County Clerk on or before August 25. Kansas State Statute requires a public hearing be held at least 10 days after the publication of Notice of Hearing is published in the official City paper. The Notice of Hearing for the 2021 budget was published in The Cowley Courier Traveler on July 24, 2020. The public hearing is held to allow taxpayers an opportunity to be heard regaring the proposed budget. The publication sets the maximum amount of expenditures and amount of ad valorem tax to be levied. The adopted budget cannot be more than the published budget in any fund.

Commission Options:

The Commission has the following options: 1. Hold the public hearing and then approve the budget either as presented or as modified. 2. Hold the public hearing. Have further discussion on the budget at the next regular commission

meeting on August 18, 2020 at which time the ordinance would be approved and the budget would be adopted.

3. Open the public hearing and then continue the public hearing to the next regular commission meeting on August 18, 2020 to allow for additional public input at which time the ordinance would be approved and the budget would be adopted.

Fiscal Impact:

Amount: None Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain)

Approved for Agenda by:


(First Published in The Cowley Courier Traveler, _______________________2020)

ORDINANCE NO. 2020-08-

APPROVING, ADOPTING, AND APPROPRIATING BY FUND THE BUDGET FOR THE CITY OF ARKANSAS CITY FOR THE YEAR BEGINNING JANUARY 1, 2021. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY: SECTION ONE: The proposed budget and financial statement as shown on the Standard State Budget Forms and subsequent to Notice of Hearing and Public Hearing is approved, adopted and appropriated by fund as the maximum amount to be expended for the budget year starting January 1, 2021; and SECTION TWO: The governing body certifies that the amounts to be raised by Ad Valorem Property Tax Levies are within statutory or duly adopted Charter Ordinance Limitations.

SECTION THREE: The City Clerk shall cause this Ordinance to be published one time in the official City newspaper, and said Ordinance shall be in effect upon publication. PASSED AND APPROVED by the Governing Body of the City of Arkansas City, Kansas, this 4th day of August, 2020. __________________________ Karen Welch, Mayor ATTEST: ________________________________ Lesley Shook, City Clerk

CERTIFICATE I hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2020-08-____ of the City of Arkansas City, Kansas adopted by the governing body on August 4, 2020. DATED: _________________ Lesley Shook, City Clerk

Funds

Adopted Budget

of Expenditures

Amount of 2020 Tax to be Levied

General

$10,702,736

$3,400,604 Debt Service

673,385

318,525

Library

384,950

348,529 Special Highway 21

1,357,500

Special Recreation 20

46,068 Tourism 23

139,145

Special Alcohol 26

90,524 Land Bank 31

3,500

Hospital Improvement 42 0 CID Sales Tax 57 65,000 Stormwater 15

306,139

Water 16

5,760,616 Sewer 18

14,169,544

Sanitation 19

1,495,989 Healthcare Sales Tax 44

1,696,000

Unpledged Healthcare Sales Tax 45 332,706

Total All Funds

$37,223,802

$4,067,658

State of Kansas

City of Arkansas City

2021

CERTIFICATE

We, the undersigned, officers of

certify that: (1) the hearing mentioned in the attached publication was held;

(2) after the Budget Hearing this budget was duly approved and adopted as the

maximum expenditures for the various funds for the year 2021; and

(3) the Amounts(s) of 2020 Ad Valorem Tax are within statutory limitations.

2021 Adopted Budget

Amount of 2020 County

Page Budget Authority Ad Valorem Clerk's

Table of Contents: No. for Expenditures Tax Use Only

Computation to Determine Limit for 2021 2

Allocation of MVT, RVT, 16/20M Veh Tax 3

Schedule of Transfers 4

Statement of Indebtedness 5

Statement of Lease-Purchases 6

Computation to Determine State Library Grant 7

Fund K.S.A.

General 12-101a 8 10,702,736 3,400,604

Debt Service 10-113 9 673,385 318,525

Library 12-1220 9 384,950 348,529

Special Highway 21 10 1,357,500

Special Recreation 20 10 46,068

Tourism 23 11 139,145

Special Alcohol 26 11 90,524

Land Bank 31 12 3,500

Hospital Improvement 42 12 0

CID Sales Tax 57 13 65,000

Stormwater 15 13 306,139

Water 16 14 5,760,616

Sewer 18 14 14,169,544

Sanitation 19 15 1,495,989

Healthcare Sales Tax Fund 44 16 1,696,000

Unpledged Healthcare Sales Tax Fund 45 16 332,706

Non-Budgeted Funds-A 17

Totals xxxxxx 37,223,802 4,067,658

County Clerk's Use Only

Budget Summary 18

Neighborhood Revitalization Rebate 19

Tax Lid Limit (from Computation Tab) 4,345,492

Does the City need to hold an election? NO

Assisted by:

N/A

Address:

Email:

Attest:_____________________, 2020

County Clerk

CPA Summary


To the Clerk of Cowley County, State of Kansas

Governing Body

Nov 1, 2020 Total

Assessed Valuation

Page No. 1

DRAFT

City of Arkansas City 2021

Computation to Determine Limit for 2021

Amount of Levy

1. Total tax levy amount in 2020 budget + $ 3,937,923

2. Library levy in 2020 budget - $ 337,668

Other tax entity levy in 2020 budget - $

3. Net tax levy $ 3,600,255

4. New improvements, remodeling and renovations for 2020 : + 886,228

5. Increase in personal property for 2020 :

5a. Personal property 2020 + 1,151,482

5b. Personal property 2019 - 0

5c. Increase in personal property (5a minus 5b) + 1,151,482

(Use Only if > 0)

6. Valuation of annexed territory for 2020 :

6a. Real estate + 0

6b. State assessed + 0

6c. New improvements + 0

6d. Total adjustment (sum of 6a, 6b, and 6c) + 0

7. Valuation of property that has changed in use during 2020 : + 1,281,317

8. Expiration of property tax abatements + 0

9. Expiration of TIF, Rural Housing, and NR Districts +

(Incremental assessed value over base)

10. Total valuation adjustment (sum of 4, 5c, 6d, 7, 8 & 9) 3,319,027

11. Total estimated valuation July 1, 2020 58,089,239

12. Percentage adjustment factor - Line 10 / (Line 11 - Line 10)) 0.0606

13. Percentage adjustment increase (12 times 3) + $ 218,172

14. Consumer Price Index for all urban consumers for calendar year 2019 (5 year average) 1.80%

15. Consumer Price Index adjustment (Line 3 times Line 14) $ 64,805

16. Total Percentage Adjustments $ 282,977

17. + 318,525

- 616,237

0

Percentage Adjustments

Revenue Adjustments

Property tax revenues for debt service in 2021 budget:

Property tax revenues for debt service in 2020 budget:

Increased property tax revenues spent on debt service

Page No. 2

DRAFT

18. + 0

- 0

0

19. + 0

20. + 0

21.

+ 0

22. + 0

23. + 3,226,587

- 3,057,815

1.80% 55,041

+ 113,731

24. + 2,761,521

- 2,912,115

1.80% 52,418

+ 0

25. + 0

- 0

1.80% 0

+ 0

26. Total Revenue Adjustments 113,731

27. + 348,529

+ 0

+ 0

28. Total Levies on Behalf of Another Political or Governmental Subdivision + 348,529

29. Levy for Dissolved Taxing Entity (Only Use the First Year After Dissolved) + 0

30. Total Computed Tax Levy 4,345,492

(Do not include building construction or remodeling costs)

Levies on Behalf of Another Political or Governmental Subdivision

Library Levy - 2021 budget:

Other tax entity levy - 2021 budget:

Other tax entity levy - 2021 budget:

Increased fire protection expense in 2021 budget:


Emergency medical expenses - 2021 budget:

Emergency medical expenses - 2020 budget:

CPI adjustment

Increased emergency medical expenses in 2021 budget:

CPI adjustment

Increased law enforcement expenses in 2021 budget:


Fire protection expenses - 2021 budget:

Fire protection expenses - 2020 budget:

CPI adjustment

Property tax revenues spent on court judgments or settlements and associated legal costs in the 2021 budget:

Property tax revenues spent on Federal or State mandates (effective after June 30, 2015)

and loss of funding from Federal sources after January 1, 2017 in the 2021 budget:

Property tax revenues spent on expenses realted to disaster or Federal Emergency in the 2021 budget:

Law enforcement expenses - 2021 budget:

Law enforcement expenses - 2020 budget:

(Obligations must have been incurred prior to July 1, 2016)

(Do not include amounts already reported in debt service levy)

Property tax revenues spent for public building commission and lease payments in the 2020 budget:

Increase property tax revenues spent on public building commission and lease payments

Property tax revenues spent on special assessments in the 2021 budget:

(Do not include amounts already reported in debt service levy)

Property tax revenues spent for public building commission and lease payments in the 2021 budget:

Page No. 2

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State of KansasCity of Arkansas City


Budgeted Fund Ad Valorem Levy

for 2020 Tax Year 2019 MVT RVT 16/20M Veh Comm Veh Watercraft

General 2,984,018 434,683 3,988 3,663 6,306 0

Debt Service 616,237 89,767 824 757 1,302 0

Library 337,668 49,188 451 415 714 0

TOTAL 3,937,923 573,638 5,263 4,835 8,322 0

County Treas Motor Vehicle Estimate 573,638

County Treas Recreational Vehicle Estimate 5,263

County Treas 16/20M Vehicle Estimate 4,835

County Treas Commercial Vehicle Tax Estimate 8,322

County Treas Watercraft Tax Estimate 0

Motor Vehicle Factor 0.14567

Recreational Vehicle Factor 0.00134

16/20M Vehicle Factor 0.00123

Commercial Vehicle Factor 0.00211

Watercraft Factor 0.00000

Allocation for Year 2021

Allocation of MV, RV, 16/20M, Commercial Vehicle, and Watercraft Tax Estimates

Page No. 3

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State of Kansas


2021


Expenditure Receipt Actual Current Proposed Transfers

Fund Transferred Fund Transferred Amount for Amount for Amount for Authorized by

From: To: 2019 2020 2021 Statute

Water Utility Bond and Interest 75,000 - - KSA 12-825d

Sewer Utility Bond and Interest 75,000 - - KSA 12-825d

Water Utility General Fund 400,000 400,000 400,000 KSA 12-825d

Sewer Utility General Fund 550,000 550,000 550,000 KSA 12-825d

Sanitation Utility General Fund 200,000 200,000 200,000 KSA 12-825d

Sewer Utility Stormwater Utility 50,000 50,000 50,000 KSA 12-825d

General Fund Healthcare Sales Tax - 79,000 79,000 Bond Covenant

Public Building CommissionHealthcare Sales Tax 1,962,753 - - Bond Covenant

Hospital Improvement Healthcare Sales Tax 1,226,942 - - Bond Covenant

Totals 4,539,695 1,279,000 1,279,000

Adjustments

Adjusted Totals 4,539,695 1,279,000 1,279,000

*Note: Adjustments are required only if the transfer is being made in 2020 and/or 2021 from a non-budgeted fund.

Schedule of Transfers

Page No. 4

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State of Kansas


2021


STATEMENT OF INDEBTEDNESS

Date Date Interest Beginning Amount Amount Due Amount Due

Type of of of Rate Amount Outstanding

Debt Issue Retirement % Issued Jan 1,2020 Interest Principal Interest Principal Interest Principal

General Obligation:

GO 2013 04/01/2013 12/01/2032 1.5 - 3.0 6,015,000 2,765,000 6/1, 12/1 12/1 56,010 515,000 48,285 525,000

Total G.O. Bonds 2,765,000 56,010 515,000 48,285 525,000

Revenue Bonds:

PBC 07/23/2019 09/01/2044 3.0 - 5.0 17,630,000 17,630,000 3/1, 9/1 9/1 717,962 350,000 638,913 425,000

Total Revenue Bonds 17,630,000 717,962 350,000 638,913 425,000

Other:

KDHE Water Fund Loan 2649 08/05/2011 08/01/2030 3.12 885,368 545,849 2/1, 8/1 2/1, 8/1 18,584 41,535 17,130 42,988

KDHE Water Fund Loan 2813 01/04/2018 02/01/2038 2.35 22,000,000 20,721,620 2/1, 8/1 2/1, 8/1 553,605 876,807 529,772 900,640

Total Other 21,267,469 572,189 918,342 546,902 943,628

Total Indebtedness 41,662,469 1,346,161 1,783,342 1,234,100 1,893,628

Date Due 2020 2021

Page No. 5

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State of Kansas


2021


STATEMENT OF CONDITIONAL LEASE-PURCHASE AND CERTIFICATE OF PARTICIPATION*

Total

Term of Interest Amount Principal Payments Payments

Item Contract Contract Rate Financed Balance On Due Due

Purchased Date (Months) % (Beginning Principal) Jan 1,2020 2020 2021

2013 Fire Truck (Pumper) 07/01/2013 120 2.82% 587,667 221,513 66,909 66,909

2019 Fire Truck (Tanker) 02/01/2019 120 3.55% 620,500 558,360 73,108 73,108

Totals 779,873 140,017 140,017

***If you are merely leasing/renting with no intent to purchase, do not list--such transactions are not lease-purchases.

Page No. 6

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State of Kansas


2021

Library found in: City of Arkansas City

Cowley County

First test:

Current Year Proposed Year

2020 2021

Ad Valorem $337,668 $348,529

Delinquent Tax $11,000 $12,000

Motor Vehicle Tax $32,569 $49,188

Recreational Vehicle Tax $463 $451

16/20M Vehicle Tax $400 $415

LAVTR $0 $0

$0 $0

TOTAL TAXES $382,100 $410,583

Difference in Total Taxes: $28,483

Qualify for grant: Qualify

Second test:

Assessed Valuation $56,477,167 $58,089,239

Did Assessed Valuation Decrease? No

Levy Rate 5.979 6.000

Difference in Levy Rate: 0.021

Qualify for grant: Qualify

Overall does the municipality qualify for a grant? Qualify

Page No. 7

WORKSHEET FOR STATE GRANT-IN-AID TO PUBLIC LIBRARIES AND

REGIONAL LIBRARY SYSTEMS

Budgeted Year: 2021

Two tests are used to determine eligibility for State Library Grant. If the grant is approved, then the

municipality's library will be paid the grant on February 15 of each year.

If the municipality would not have qualified for a grant, please see the below narrative for assistance

from the State Library. DRAFT

State of Kansas


2021


FUND PAGE FOR FUNDS WITH A TAX LEVY

Adopted Budget Prior Year Current Year Proposed Budget

General Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 944,934 1,126,588 874,375

Receipts:

Ad Valorem Tax 2,769,038 2,800,000 xxxxxxxxxxxxxxx

Delinquent Tax 129,243 95,000 75,000

Motor Vehicle Tax 364,221 380,000 434,683

Recreational Vehicle Tax 3,159 4,105 3,988

16/20M Vehicle Tax 6,500 6,000 3,663

Commercial Vehicle Tax 6,306

Watercraft Tax 0

Gross Earning (Intangible) Tax 0

LAVTR 0

Local Alcoholic Liquor 12,867 11,998 13,460

Compensating Use Tax 592,403 303,000 290,000

Local Sales Tax 1,711,887 1,580,000 1,580,000

Franchise Tax 1,152,922 1,148,000 1,142,000

Current Special Assessments 31,522 30,000 30,000

Grants 33,805 245,500 68,245

Licenses & Permits 223,391 121,000 98,500

Cemetery Permits/Deeds 25,815 18,500 23,000

Rural Fire Contracts 366,360 350,000 350,000

County Ambulance Fees 176,497 176,500 176,500

Other Ambulance Fees 595,759 579,000 600,000

Fines, Forfeitures and Penalties 423,844 327,000 409,100

Interest 46,888 10,000 12,000

Sale of Assets 13,819 5,674 0

Rental Income 50,675 31,500 38,500

Donations 10,982 2,230 10,000

Reimbursed Expense 223,848 318,870 97,500

Transfers:

Transfer from Water 400,000 400,000 400,000

Transfer from Sewer 550,000 550,000 550,000

Transfer from Sanitation 200,000 200,000 200,000

In Lieu of Taxes (IRB)

Interest on Idle Funds

Neighborhood Revitalization Rebate (84,524) (80,000) (83,754)

Miscellaneous 681,418 73,800 61,000

Does miscellaneous exceed 10% Total Rec

Total Receipts 10,712,339 9,687,677 6,589,691

Resources Available: 11,657,273 10,814,265 7,464,066

Page No. 8

DRAFT

State of Kansas


2021


FUND PAGE - GENERAL


General Actual for 2019 Estimate for 2020 Year for 2021


Expenditures:

General & Administration 1,512,511 1,373,966 1,362,828

Court & Legal 237,369 174,256 173,155

Fire/EMS Department 3,202,356 2,733,970 2,761,521

Police Department 2,905,470 2,931,804 3,226,587

Neighborhood Services 298,230 283,604 351,276

Parks & Facilities 904,968 1,051,586 1,121,205

Public Works Admin / Streets 1,187,903 987,624 847,410

Northwest Community Center 57,154 63,561 63,125

Senior Center 224,724 260,519 266,629

Subtotal detail (Should agree with detail) 10,530,685 9,860,890 10,173,736

Emergency Reserve 0 0 300,000

Transfer to Healthcare Sales Tax Fund 0 79,000 79,000

Cash Forward (2021 column) 150,000

Miscellaneous

Does miscellaneous exceed 10% Total Exp

Total Expenditures 10,530,685 9,939,890 10,702,736

Unencumbered Cash Balance Dec 31 1,126,588 874,375 xxxxxxxxxxxxxxx

2019/2020/2021 Budget Authority Amount: 10,817,432 10,421,915 10,702,736

10,702,736

Tax Required 3,238,670

Delinquent Comp Rate: 5.0% 161,934

3,400,604

CPA Summary

Page No. 8a

Non-Appropriated Balance

Total Expenditure/Non-Appr Balance

Amount of 2020 Ad Valorem Tax

DRAFT

State of Kansas


2021City of Arkansas City


General Fund - Detail Page 1 Actual for 2019 Estimate for 2020 Year for 2021

Expenditures:

General & Administration

Personnel 1,129,559 962,871 949,423

Contractual 327,836 354,945 346,405

Commodities 37,470 28,700 40,000

Capital Outlay 17,646 27,450 27,000

Total 1,512,511 1,373,966 1,362,828

Court & Legal

Personnel 131,343 47,176 47,655

Contractual 100,778 122,330 121,050

Commodities 2,293 1,250 1,450

Capital Outlay 2,955 3,500 3,000

Total 237,369 174,256 173,155

Fire/EMS Department

Personnel 1,928,831 2,043,170 2,273,671

Contractual 93,516 102,750 99,600

Commodities 152,501 187,250 177,750

Capital Outlay 887,216 260,800 70,500

Debt Service 140,292 140,000 140,000

Total 3,202,356 2,733,970 2,761,521

Police Department

Personnel 2,481,991 2,472,604 2,737,387

Contractual 123,900 122,200 128,700

Commodities 120,742 123,500 136,000

Capital Outlay 176,648 213,500 224,500

Debt Service 2,189 0 0

Total 2,905,470 2,931,804 3,226,587

Neighborhood Services

Personnel 203,209 207,754 222,976

Contractual 51,386 29,400 27,550

Commodities 14,070 42,450 61,750

Capital Outlay 29,565 4,000 39,000

Total 298,230 283,604 351,276

Parks & Facilities

Personnel 496,883 499,086 553,655

Contractual 180,460 169,050 159,300

Commodities 185,709 240,450 225,250

Capital Outlay 41,916 143,000 183,000

Total 904,968 1,051,586 1,121,205

Page 1 - Total 9,060,904 8,549,186 8,996,572

Page No. 8b

DRAFT

State of Kansas




General Fund - Detail Page 2 Actual for 2019 Estimate for 2020 Year for 2021

Expenditures:

Public Works Admin / Streets

Personnel 384,695 429,824 454,910

Contractual 722,912 473,700 318,400

Commodities 78,974 82,100 72,100

Capital Outlay 1,322 2,000 2,000

Total 1,187,903 987,624 847,410

Northwest Community Center

Personnel 46,307 46,261 46,875

Contractual 8,074 10,000 10,000

Commodities 2,424 6,250 5,750

Capital Outlay 349 1,050 500

Total 57,154 63,561 63,125

Senior Center

Personnel 182,988 195,269 209,479

Contractual 28,104 33,700 29,950

Commodities 13,243 30,350 26,000

Capital Outlay 389 1,200 1,200

Total 224,724 260,519 266,629

Page 2 -Total 1,469,781 1,311,704 1,177,164

Page 1 -Total 9,060,904 8,549,186 8,996,572

Grand Total 10,530,685 9,860,890 10,173,736

(Note: Should agree with general sub-totals.)

Page No. 8c

DRAFT

State of Kansas



FUND PAGE FOR FUNDS WITH A TAX LEVY


Debt Service Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 80,854 129,681 264,674

Receipts:

Ad Valorem Tax 560,349 616,237 xxxxxxxxxxxxxxxx

Delinquent Tax 42,141 25,000 30,000


Recreational Vehicle Tax 972 831 824

16/20M Vehicle Tax 2,135 850 757

Commercial Vehicle Tax 0 1,302

Watercraft Tax 0

Transfer from Water Fund 75,000 0 0

Transfer from Sewer Fund 75,000 0 0



Miscellaneous


Total Receipts 850,957 706,103 105,354

Resources Available: 931,811 835,784 370,028

Expenditures:

Debt Service Principal 730,000 515,000 525,000

Debt Service Interest 72,130 56,010 48,285

Agency Fees 0 100 100

Cash Basis Reserve (2021 column) 100,000

Miscellaneous

Does miscellanous exceed 10% Total Exp

Total Expenditures 802,130 571,110 673,385

Unencumbered Cash Balance Dec 31 129,681 264,674 xxxxxxxxxxxxxxxx

2019/2020/2021 Budget Authority Amount: 1,202,230 821,110 673,385

673,385

Tax Required 303,357


318,525


Library Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 0 0 0

Receipts:

Ad Valorem Tax 312,265 337,668 xxxxxxxxxxxxxxxx

Delinquent Tax 16,138 11,000 12,000


Recreational Vehicle Tax 387 463 451

16/20M Vehicle Tax 822 400 415

Commercial Vehicle Tax 800 714

Watercraft Tax 0



Miscellaneous


Total Receipts 364,784 373,900 53,018


Expenditures:

Appropriations to Library Board 364,784 373,900 384,950

Miscellaneous



Unencumbered Cash Balance Dec 31 0 0 xxxxxxxxxxxxxxxx

2019/2020/2021 Budget Authority Amount: 371,600 373,900 384,950

384,950

Tax Required 331,932


348,529

CPA Summary

Page No. 9







DRAFT

State of Kansas


2021


FUND PAGE FOR FUNDS WITH NO TAX LEVY


Special Highway 21 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

State of Kansas Gas Tax 323,989 304,220 268,200

County Transfers Gas 53,393 45,040 39,580

KDOT Federal Exchange Funds 127,191 145,000 145,000

CCLIP Grant 0 0 300,000

Reimbursed Expense 111 0 0

Miscellaneous


Total Receipts 504,684 494,260 752,780

Resources Available: 990,698 1,179,052 1,357,500

Expenditures:

Contractual Services 26,937 152,400 65,000

Commodities 195,887 151,500 174,500

Capital Outlay 83,082 70,000 260,000

Capital Improvements 0 200,432 858,000

Transfer to CIP 0 0 0

Cash Forward (2021 column)

Miscellaneous


Total Expenditures 305,906 574,332 1,357,500

Unencumbered Cash Balance Dec 31 684,792 604,720 0

2019/2020/2021 Budget Authority Amount: 787,506 738,900 1,357,500

Adopted Budget

Prior Year Current Year Proposed Budget

Special Recreation 20 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

Local Liquor Enforcement Tax 12,867 11,998 13,460


Miscellaneous


Total Receipts 12,867 11,998 13,460


Expenditures:

Contractual Services 5,248 0 0

Commodities 8,988 5,000 5,000

Capital Outlay 0 0 41,068


Miscellaneous





CPA Summary

Page No. 10

DRAFT

State of Kansas


2021




Tourism 23 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

Guest Tax 142,909 100,000 130,000


Miscellaneous


Total Receipts 142,909 100,000 130,000


Expenditures:

Contractual Services 0 0 9,145

Best Western 73,269 63,962 55,000

Visit Ark City 58,724 55,000 75,000

Advertising 2,500 0 0


Miscellaneous





Adopted Budget


Special Alcohol 26 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

Local Liquor Enforcement Tax 12,867 11,998 13,460

Donations 4,600 1,250 0


Miscellaneous


Total Receipts 17,467 13,248 13,460


Expenditures:


Commodities 14,107 20,000 89,524


Miscellaneous





CPA Summary

Page No. 11

DRAFT

State of Kansas


2021




Land Bank 31 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

Rental Income 0 1,000 1,000

Sale of Property 0 2,500 2,500


Miscellaneous


Total Receipts 0 3,500 3,500

Resources Available: 0 3,500 3,500

Expenditures:

Contractual 0 3,500 3,500


Miscellaneous


Total Expenditures 0 3,500 3,500

Unencumbered Cash Balance Dec 31 0 0 0


Adopted Budget


Hospital Improvement 42 Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 1,463,800 0 0

Receipts:

Sales Tax .5% 145,506

Debt Service Sales Tax 1% 291,012

Interest on Idle Funds 11,147

Miscellaneous


Total Receipts 447,665 0 0

Resources Available: 1,911,465 0 0

Expenditures:

Appropriations to Hospital 684,523

Transfer to Healthcare Sales Tax Fund 1,226,942


Miscellaneous


Total Expenditures 1,911,465 0 0


2019/2020/2021 Budget Authority Amount: 2,160,000 0 0

CPA Summary

Page No. 12

DRAFT

State of Kansas


2021




CID Sales Tax 57 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

Sales Tax 50,979 50,000 65,000


Miscellaneous


Total Receipts 50,979 50,000 65,000


Expenditures:

Appropriations 50,000 50,979 65,000


Miscellaneous





See Tab C

Adopted Budget


Stormwater 15 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

Charges for Service 185,914 186,000 186,000

Penalties 2,096 1,000 2,100

Grants 0 12,500 0

Transfer from Sewer Fund 50,000 50,000 50,000

Interest on Idle Funds 4,453 1,000 1,500

Miscellaneous 11 0 0


Total Receipts 242,474 250,500 239,600


Expenditures:

Personnel Services 146,122 148,696 175,939


Commodities 15,260 16,200 17,200

Capital Outlay 101,200 10,000 0

Capital Improvements 12,973 30,000 90,000


Miscellaneous



Unencumbered Cash Balance Dec 31 146,077 169,681 103,142


CPA Summary

Page No. 13

DRAFT

State of Kansas





Water 16 Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 4,254,300 4,256,957 4,332,148

Receipts:

Water Receipts 4,038,692 4,300,000 4,300,000

Connection Fees 85,184 60,000 83,000

Penalties 28,354 14,000 29,000

Sale of Assets 9,192 0 0

Other Receipts 3,759 20,000 20,000


Miscellaneous 43,674 145,724 17,500


Total Receipts 4,269,972 4,550,224 4,464,500


Expenditures:


Contractual Services 984,450 1,076,500 860,200

Commodities 575,772 676,200 587,700

Capital Outlay 47,917 91,500 69,500

Debt Service 1,490,531 1,490,531 1,490,529

Operating Transfers:

Transfer to General Fund 400,000 400,000 400,000

Transfer to Debt Service Fund 75,000 0 0

Capital Improvements 0 50,000 1,500,000


Miscellaneous 0 20,000 20,000



Unencumbered Cash Balance Dec 31 4,256,957 4,332,148 3,036,032



Sewer 18 Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 3,967,602 4,006,160 3,685,537

Receipts:

Wastewater Receipts 1,948,769 2,100,000 2,000,000

Penalties 19,633 9,000 20,000

Reimbursed Expense 0 0 0

Loan Proceeds 0 0 12,000,000


Miscellaneous 22,025 5,000 5,000


Total Receipts 2,053,064 2,123,000 14,040,800


Expenditures:



Commodities 123,744 214,650 165,750

Capital Outlay 196,421 34,770 30,000



Transfer to Debt Service Fund 75,000 0 0

Transfer to Stormwater Fund 50,000 50,000 50,000

Capital Improvements 0 820,000 12,550,000


Miscellaneous



Unencumbered Cash Balance Dec 31 4,006,160 3,685,537 3,556,793


CPA Summary

Page No. 14

DRAFT

State of Kansas


2021




Sanitation 19 Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 993,796 1,130,301 931,704

Receipts:

Sanitation Fees 1,412,566 1,475,000 1,450,000

Service Fees 15,941 10,000 10,000

Penalties 14,405 6,000 14,500

State Grant 7,706 0 0


Miscellaneous 965 200 200


Total Receipts 1,469,358 1,496,200 1,479,200


Expenditures:



Commodities 160,835 185,650 183,150

Capital Outlay 77,969 264,500 14,000



Transfer to CIP 0 0 0

Capital Improvements 0 0 0


Miscellaneous



Unencumbered Cash Balance Dec 31 1,130,301 931,704 914,915


See Tab C

Page No. 15

DRAFT

State of Kansas


2021




Healthcare Sales Tax Fund 44 Actual for 2019 Estimate for 2020 Year for 2021


Receipts:

Healthcare Sales Tax (95%) 1,349,831 1,501,000 1,501,000

Transfer from General Fund 0 79,000 79,000

Compensating Use Tax 0 60,600 116,000

Transfer from PBC Fund 1,962,753 0 0

Transfer from Hospital Improvement Fund 1,226,942 0 0

Miscellaneous


Total Receipts 4,539,526 1,640,600 1,696,000


Expenditures:

Transfer to PBC Trustee 4,539,526 1,640,600 1,696,000


Miscellaneous





Adopted Budget


Unpledged Healthcare Sales Tax Fund 45 Actual for 2019 Estimate for 2020 Year for 2021

Unencumbered Cash Balance Jan 1 0 79,091 79,206

Receipts:

Healthcare Sales Tax (5%) 71,044 85,000 79,000

Compensating Use Tax 0 242,400 174,000

Interest on Idle Funds 8,047 115 500

Miscellaneous


Total Receipts 79,091 327,515 253,500


Expenditures:

Healthcare Appropriations 0 327,400 332,706


Miscellaneous


Total Expenditures 0 327,400 332,706



CPA Summary

Page No. 16

DRAFT

State of Kansas


2021

City of Arkansas City NON-BUDGETED FUNDS (A)

(Only the actual budget year for 2019 is to be shown)

Non-Budgeted Funds-A

(1) Fund Name: (2) Fund Name: (3) Fund Name: (4) Fund Name: (5) Fund Name:

Unencumbered Unencumbered Unencumbered Unencumbered Unencumbered Total

Cash Balance Jan 1 200,946 Cash Balance Jan 1 1,191,083 Cash Balance Jan 1 1,946,193 Cash Balance Jan 1 15,935 Cash Balance Jan 1 37,808 3,391,965

Receipts: Receipts: Receipts: Receipts: Receipts:

Interest 24,258 Interest 16,560 Donations 18,321 Interest 402

Donations 68,651 Bond Proceeds 18,653,484 Restitution 849

Reimbursed Expense 622,697 Reimbursed Expense 684,523 Donations 30

Transfers:

General Fund (2,594,391)

Spec. Hwy 192,312

Water 2,394,516

Sanitation 7,564

Total Receipts 0 Total Receipts 715,607 Total Receipts 19,354,567 Total Receipts 18,321 Total Receipts 1,281 20,089,776

Resources Available: 200,946 Resources Available: 1,906,690 Resources Available: 21,300,760 Resources Available: 34,256 Resources Available: 39,089 23,481,741

Expenditures: Expenditures: Expenditures: Expenditures: Expenditures:

Contractual Services 13,176 Principal 18,336,559 Contractual Services 3,351 Contractual Services 11,706

Capital Outlay 288,217 Interest 684,523 Capital Outlay 15,172 Distribution to other Agency 27,383

Bond Issue Cost 316,925

Trans to HST Fund 1,962,753

Total Expenditures 0 Total Expenditures 301,393 Total Expenditures 21,300,760 Total Expenditures 18,523 Total Expenditures 39,089 21,659,765

Cash Balance Dec 31 200,946 Cash Balance Dec 31 1,605,297 Cash Balance Dec 31 0 Cash Balance Dec 31 15,733 Cash Balance Dec 31 0 1,821,976 **

1,821,976 **

**Note: These two block figures should agree.

CPA Summary

Page No. 17

Drug Task Force Fund 51Equipment Reserve 54 Capital Improvement 68 Public Building Commission 80 Special Law Enf Trust Fund 29

DRAFT

State of Kansas


2021

BUDGET SUMMARY

Proposed Budget 2021 Expenditures and Amount of 2020 Ad Valorem Tax establish the maximum limits of the 2021 budget.

Estimated Tax Rate is subject to change depending on the final assessed valuation.

Prior Year Actual for 2019 Current Year Estimate for 2020 Proposed Budget Year for 2021

Actual Actual Budget Authority Amount of 2020 Estimate

FUND Expenditures Tax Rate * Expenditures Tax Rate * for Expenditures Ad Valorem Tax Tax Rate *

General 10,530,685 53.204 9,939,890 52.836 10,702,736 3,400,604 58.541

Debt Service 802,130 10.766 571,110 10.912 673,385 318,525 5.483

Library 364,784 6.000 373,900 5.979 384,950 348,529 6.000

Special Highway 21 305,906 574,332 1,357,500

Special Recreation 20 14,236 5,000 46,068

Tourism 23 134,493 118,962 139,145

Special Alcohol 26 15,107 21,000 90,524

Land Bank 31 0 3,500 3,500

Hospital Improvement 42 1,911,465 0 0

CID Sales Tax 57 50,000 50,979 65,000

Stormwater 15 303,914 226,896 306,139

Water 16 4,267,315 4,475,033 5,760,616

Sewer 18 2,014,506 2,443,623 14,169,544

Sanitation 19 1,332,853 1,694,797 1,495,989

Healthcare Sales Tax Fund 44 4,539,526 1,640,600 1,696,000

Unpledged Healthcare Sales Tax Fund 45 0 327,400 332,706

Non-Budgeted Funds-A 21,659,765

Totals 48,246,685 69.970 22,467,022 69.727 37,223,802 4,067,658 70.024

Less: Transfers 4,539,695 1,279,000 1,279,000

Net Expenditure 43,706,990 21,188,022 35,944,802

Total Tax Levied 3,853,594 3,937,923 xxxxxxxxxxxxx

Assessed

Valuation 55,071,399 56,477,167 58,089,239

Outstanding Indebtedness,

January 1, 2018 2019 2020

G.O. Bonds 4,520,000 3,495,000 2,765,000

Revenue Bonds 0 0 17,630,000

Other 22,624,752 22,161,203 21,267,469

Lease Purchase Principal 338,679 901,416 779,873

Total 27,483,431 26,557,619 42,442,342

*Tax rates are expressed in mills

City Official Title: Finance Director

Page No. 18

will meet on August 4, 2020 at 5:30 pm at City Hall Commission Chambers for the purpose of hearing and

Kathleen Cornwell

NOTICE OF BUDGET HEARING


answering objections of taxpayers relating to the proposed use of all funds and the amount of ad valorem tax.

Detailed budget information is available at City Manager's Office at City Hall and will be available at this hearing.

The governing body of

DRAFT

State of Kansas



Budgeted Funds

for 2021

2020 Ad

Valorem

before

Rebate**

2020 Mil Rate

before Rebate

Estimate 2021

NR Rebate

General 2,984,018 51 83,754

Debt Service 616,237 11 17,296

Library 337,668 6 9,478

TOTAL 3,937,923 68 110,528

58,089,239

58,089.239

1,630,422

1,630.422

**This information comes from the 2021 Budget Summary page. See instructions tab #13 for completing

the Neighborhood Revitalization Rebate table.

Page No. 19

Neighborhood Revitalization factor:

2021 Neighborhood Revitalization Rebate

2020 July 1 Valuation:

Valuation Factor:

Neighborhood Revitalization Subj to Rebate:

DRAFT

Item for City Commission Action Section VI Item 2

Meeting Date Department/Division Staff Contact 08/04/2020 Neighborhood Services

Division Mike Bellis,

Building Official

Title: Hold a public hearing and consider a Resolution declaring structures located at 415 E. Tyler Ave., 1321 S. B St., 609 S. 5th St., and 427 S. 6th St., as unsafe and dangerous, and directing that said structures be repaired, shored, or otherwise made safe, or, in the alternative, demolished. (Voice Vote) Description: August 4, 2020, was set by the City Commission as the date to hold a public hearing on the status of the structures located at 415 E. Tyler Ave., 1321 S. B St., 609 S. 5th St., and 427 S. 6th St., to determine if they are dangerous structures and possibly to order abatement and/or demolition. During this hearing, owners, agents, lienholders of record, and any occupants of the listed structures may appear and show cause as to why the structure should not be condemned as an unsafe structure. If so ordered, the owner will have 30 days to begin repair or demolition and 90 days to complete that work after publication of the resolution declaring a dangerous structure. The owners have been properly notified and have not made appropriate corrections. Commission Options: Open and close public hearing, then… 1. Approve the Resolution 2. Disapprove the Resolution 3. Table the Resolution for further consideration Fiscal Impact: Amount: Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain) Approved for Agenda by:


(Published in the Cowley CourierTraveler, on ________________ and ___________________). RESOLUTION NO. 2020-08- A RESOLUTION FINDING THAT THE STRUCTURE(S) LEGALLY DESCRIBED HEREIN AND LOCATED WITHIN THE CITY LIMITS OF THE CITY OF ARKANSAS CITY, KANSAS, ARE UNSAFE OR DANGEROUS AND DIRECTING THAT THE STRUCTURE(S) BE REPAIRED, SHORED OR OTHERWISE MADE SAFE, OR, IN THE ALTERNATIVE, DEMOLISH THE STRUCTURE(S), MAKING THE PREMISES SAFE AND SECURE. WHEREAS, the Enforcing Officer of the City of Arkansas City, Kansas, did, on or about the 10th day of June, 2020 file with the Governing Body of the City of Arkansas City a statement in writing that the structures hereinafter described constitute an unsafe or dangerous structure. WHEREAS, the Governing Body did by Resolution No. 2020-06-3334 establish the 4th day of August, 2020 at 5:30 p.m., as the date of public hearing at which time the owners, their agents, any lienholders of record and occupants of the structure(s) could appear and show cause why said structure(s) should not be condemned and ordered repaired, shored or otherwise made safe, or, in the alternative, demolished as unsafe or dangerous structure(s), and did duly publish and serve said Resolution in the manner provided by law; and WHEREAS, on this date the Governing Body held a public hearing to determine whether the structure(s) at issue is a dangerous structure. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: That the Governing Body hereby finds the following described structure(s) located in Arkansas City, Kansas, to-wit:

Parcel 1: Dilapidated Structure, including any Accessory structures located at 415 E Tyler Ave, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

Tract B of the Amended Plat of Lots 12, 13, and 14, Block 225, Enterprise Addition to the Cityof Arkansas City, Cowley County, Kansas. Record Owner(s): Paul Kenneth Aguilar and Roxie Mae Aguilar 415 E Tyler Avenue Arkansas City, KS 67005 Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

Parcel 2: Dilapidated Structure, including any Accessory structures located at 1321 S B Street, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

Lots 19, and 20, Block 228, Enterprise Addition to the City of Arkansas City, Cowley County, Kansas.

Record Owner(s): Leo L. Robertson and Sherry A. Robertson 1321 S B Street Arkansas City, KS 67005

Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

Parcel 3: Dilapidated Structure, including any Accessory structures located at 609 S 5th Street, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

South Half of Lot 4 and all of Lots 5 and 6, Block 4, Park Place Addition to Arkansas City, Cowley County, Kansas Record Owner(s): Falis M. Dorman 609 S 5th Street Arkansas City, KS 67005 Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

Parcel 4: Dilapidated Structure, including any Accessory structures located at 427 S 6th Street, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

Lots 15, 16, 17, Block 119, Original Townsite, Arkansas City, Cowley County, Kansas. Record Owner(s): Ronald L. Poore 427 S 6th Street Arkansas City, KS 67005 Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

to be UNSAFE and DANGEROUS and hereby directs that the structure(s) be repaired, shored or otherwise made safe, or, if economically unfeasible, then, in the alternative, that the structure(s) be demolished and the premises made safe and secure. The owner(s) of said structure(s) are hereby given:

For REPAIR and RENOVATION, thirty (30) days from the date of publication of this Resolution within which to commence repair and/or renovation of the same, and an additional ninety (90) days to complete such, or during a timeframe extended by the Director of Building, Planning and Codes, or his designee, in his sole discretion; and For DEMOLITION, thirty (30) days from the date of publication of this Resolution within which to obtain the necessary demolition permit and commence demolition of the same and an additional fifteen (15) days to complete such, including removal of all materials from the demolished structure, or during a timeframe extended by the Director of Building, Planning and Codes, or his designee, in his sole discretion;

If the owners fail to commence such repair and renovation or demolition within the time allotted above, the Director of Building, Planning and Codes, or his designee, is hereby authorized to cause the structure(s) to be either repaired and renovated and thereby made safe,

or, in the alternative, demolished, and the premises made safe and secure and the costs incurred thereby, less salvage, if any, shall be assessed as a special assessment against the lot or parcel of land upon which the structure(s) are located, and the City may also pursue collection in the manner provided by K.S.A. § 12-1,115 and all acts amendatory thereof or supplemental thereto and through any other available means.

SECTION TWO: The City Clerk shall cause this Resolution to be published once in the official City newspaper and a copy mailed by certified mail within three (3) days after publication to each such owner, agent, lienholder or occupant at his/her/their/its last known place of residence, all as contemplated under Kansas law. Further, this Resolution shall be filed with the Cowley County Register of Deeds, and indexed to the property(ies) described herein. PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas this 4th day of August, 2020 with City Officials being authorized and directed to execute any and all documents necessary to consummate the purposes and intents as expressed in this Resolution and if executed by the Mayor (or other person authorized by law to act in the event of the absence or inability of the Mayor to act) and the City Clerk is directed to attest to and affix the official seal of the City thereon. (Seal) Karen Welch, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM. Larry R. Schwartz, City Attorney

CERTIFICATE

I, hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2020-08-____ of the City of Arkansas City, Kansas adopted by the governing body on August 4, 2020 as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk


Neighborhood Services Division

Dangerous Structures

415 E Tyler Ave • Owner of Record:

– Paul Kenneth Aguilar and Roxie Mae Aguilar

• Legal Description:

– Tract B of the Amended Plat of Lots 12, 13, and 14, Block 225, Enterprise Addition to the City

– of Arkansas City, Cowley County, Kansas.

• Comcate Case

– Case opened on January 13, 2020 – Trash, Rubbish, junk

– Certified Letter sent on January 13, 2020

• Letter signed by Paul Aguilar on January 16, 2020

– Meeting with Paul & Roxie Aguilar, Brian Williams, Mike Bellis on January 31, 2020

• Volunteer group People for People scheduled to be at meeting.

• Verbal given to bring property into compliance

– Phone conversation with Paul Aguilar on March 3, 2020

• Hired local man to clean exterior property

415 E Tyler Ave

Taken 4/2020

415 E Tyler Ave

1321 S B ST

• Owner of Record:

– Leo L. Robertson


• Lots 19, and 20, Block 228, Enterprise Addition to the City of Arkansas City, Cowley County, Kansas

• Comcate Case:

– Case opened on March 22, 2019

– Certified letter sent on March 22, 2019

• Letter returned unclaimed on April 12, 2019

– Certified letter sent on January 13, 2020

• Letter returned unclaimed on February 10, 2020

• Posted unclaimed letter on property by front door

1321 S B ST

609 S 5th ST

• Owner of Record:

– Falis M. Dorman


– South Half of Lot 4 and all of Lots 5 and 6, Block 4, Park Place Addition to Arkansas City, Cowley County,

Kansas.

• Comcate Case:

– Case opened on January 13, 2020

• Certified letter sent January 13, 2020

– Letter returned unclaimed on January 21, 2020

609 S 5th ST

427 S 6th ST • Owner of Record:

– Ronald L. Poore


– Lots 15, 16, 17, Block 119, Original Townsite, Arkansas City, Cowley County, Kansas..

• Comcate Case:

– Case opened on January 13, 2020

– Certified Letter sent on January 13, 2020

• Letter returned unclaimed on January 23, 2020

– Sent a second certified letter to new address on January 23, 2020

• Letter returned unclaimed on February 14, 2020

– Certified letter sent on April 17, 2020

• Letter delivered on April 21, 2020

• Mr. and Mrs. Poore contacted office on April 17, 2020. Explained the structure was beyond repair and would be

taken in front of the commission to be declared a dangerous structure. Also explained that Mr. Poore could demo

the structure as long as he met the time frame of the permit.

427 S 6th ST

Taken 4/2020

427 S 6th ST

Item for City Commission Action Section VII Items 1 and 2


Department/Division Finance

Staff Contact Kathy Cornwell Finance Director

Title:

1) Consider a Resolution of the City of Arkansas City, Kansas, authorizing improvements to the city public water supply system; and providing for the payment of the costs thereof.

2) Consider a Resolution authorizing the offering for sale of General Obligation Refunding and Improvement Bonds, Series 2020, of the City of Arkansas City, Kansas. Description: City staff is working with Financial Advisor, Ranson Financial Group, LLC to take advantage of current low interest rates by refinancing a portion of the City’s general obligation bond debt and its KDHE Loan debt. Refinancing this debt at our current level of payments would allow the City to pay its current debt off sooner, allowing for additional savings. The current level outstanding debt and potential savings is set forth below:

Debt Maturity Outstanding New Maturity Estimated Savings

2016 KDHE Loan No. 2813 – (WTP) 2038 $19,844,813 2036 $1,954,876 2009 KDHE Loan No. 2649 – (WTR) 2030 504,315 2030 52,947 Series 2013 GO Bond 2032 2,765,000 2024 186,218

Totals $23,114,128 $2,194,041

To accomplish this, the City Commission needs to take the following two actions:

1. Adoption of a resolution ratifying the construction of the improvements initially financed with the KDHE Loans and authorizing issuance of general obligation bonds to prepay the KDHE loans.

2. Adoption of a resolution authorizing the offering for sale of general obligation bonds to refinance the Series 2013 Bonds and KDHE Loans.

Commission Options:

The Commission has the following options: 1. Adopt resolutions to refinance the debt. 2. Take no action.

Fiscal Impact:

Amount: None. All costs will be included in the bond issue. Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain)



Gilmore & Bell, P.C. 07/27/2020

RESOLUTION NO. 2020-08-[___]

A RESOLUTION OF THE CITY OF ARKANSAS CITY, KANSAS, AUTHORIZING IMPROVEMENTS TO THE CITY PUBLIC WATER SUPPLY SYSTEM; AND PROVIDING FOR THE PAYMENT OF THE COSTS THEREOF.

WHEREAS, K.S.A. 65-163d through 65-163u, as amended (the “Act”), authorizes any municipality to acquire, construct, reconstruct, improve, equip, rehabilitate or extend all or any part of a public water supply system and to issue general obligation bonds to pay all or part of any costs thereof; and WHEREAS, the City of Arkansas City, Kansas (the “City”) is a municipality within the terms of the Act and operates a public water supply system, as said term is defined in the Act (the “System”); and WHEREAS, the City has previously determined the advisability of constructing certain waterline and water treatment plant improvements to the System (collectively, the “Improvements”); and WHEREAS, the City passed ordinances authorizing the initial financing of the Improvements by the execution of loan agreements (as amended) with the Kansas Department of Health and Environment as set forth below (collectively the “Loans”):

Loan Description Effective Date Final

Principal Amount Outstanding

Principal Amount Waterline Improvements (KPWSLF

Project No. 2649) 11/18/2009 $ 885,368.21 $ 504,314.51

Water Treatment Plant (KPWSLF Project No. 2813)

04/24/2014 22,000,000.00 19,844,813.42

WHEREAS, the governing body of the City (the “Governing Body”) hereby finds and determines that it is necessary and advisable under the Act to provide for the issuance of general obligation bonds to finance the Improvements and prepay the Loans. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: Section 1. Project Authorization. The Governing Body hereby ratifies the construction of the Improvements. Section 2. Bond Authorization. The Governing Body hereby authorizes the issuance of general obligation bonds (the “Bonds”) to: (a) finance the costs of the Improvements, including prepaying the Loans; and (b) pay costs of issuance associated therewith. Section 3. Reimbursement. The Bonds may be issued to reimburse expenditures made on or after the date which is 60 days before the date of adoption of this Resolution, pursuant to Treasury Regulation §1.150-2. Section 4. Effective Date. This Resolution shall take effect and be in full force from and after its adoption by the Governing Body.

[BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK]

ADOPTED AND APPROVED by the governing body of the city of Arkansas City, Kansas, on August 4, 2020. (Seal)

Mayor ATTEST:

Clerk

CERTIFICATE I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2020-08-______ of the city of Arkansas City, Kansas adopted by the governing body on August 4, 2020 as the same appears of record in my office. DATED: August 4, 2020.

Clerk


RESOLUTION NO. 2020-08-[____]

A RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2020, OF THE CITY OF ARKANSAS CITY, KANSAS.

WHEREAS, the City of Arkansas City, Kansas (the “Issuer”) has previously authorized certain internal improvements described as follows (collectively the “Improvements”):

Project Description Res. No. Authority (K.S.A.) Amount Public Water Supply Improvements-Waterline 2020-08-[___] 65-163d et seq. $ 885,368.21 Public Water Supply Improvements-Water

Treatment Plant 2020-08-[___] 65-163d et seq. 22,000,000.00

Total $22,885,368.21 WHEREAS, the Issuer desires to issue its general obligation bonds in order to permanently finance the costs of such Improvements and associated financing costs, and to retire the following loan agreements of the Issuer, which were entered into in order to initially finance a portion of the costs of the Improvements (collectively the “Loans”):

Loan Description

Dated Date

Maturity Date

Final Loan Amount

Outstanding Amount

KPWSLF Proj. No. 2649 11/18/2009 08/01/2030 $ 885,368.21 $ 504,314.51 KPWSLF Proj. No. 2813 04/24/2014 08/01/2035 22,000,000.00 19,844,813.42

WHEREAS, the Issuer has previously issued and has outstanding general obligation bonds; and WHEREAS, due to the current interest rate environment, the Issuer has the opportunity to issue its general obligation refunding bonds in order to achieve an interest cost savings on all or a portion of the debt represented by such general obligation bonds described as follows (the “Refunded Bonds”):

Description Series Dated Date Years Amount General Obligation Bonds 2013 April 1, 2013 2021 to 2032 $2,250,000

WHEREAS, the City Commission of the Issuer (the “Governing Body”) has selected the firm of Ranson Financial Group, LLC, Wichita, Kansas (the “Financial Advisor”), as financial advisor for one or more series of general obligation bonds of the Issuer to be issued in order to provide funds to permanently finance the Improvements, retire the Loans, and to refund the Refunded Bonds; and WHEREAS, the Issuer desires to authorize the Financial Advisor to proceed with the offering for sale of said general obligation bonds and related activities; and WHEREAS, one of the duties and responsibilities of the Issuer is to prepare and distribute a preliminary official statement relating to said general obligation bonds; and WHEREAS, the Issuer desires to authorize the Financial Advisor and Gilmore & Bell, P.C., Wichita, Kansas, the Issuer’s bond counsel (“Bond Counsel”), in conjunction with the Finance Director to proceed with the preparation and distribution of a preliminary official statement and notice of bond sale and to authorize the distribution thereof and all other preliminary action necessary to sell said general obligation bonds.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ARKANSAS CITY, KANSAS, AS FOLLOWS: Section 1. There is hereby authorized to be offered for sale the Issuer’s General Obligation Refunding and Improvement Bonds, Series 2020 (the “Bonds”) described in the Notice of Bond Sale, which is hereby approved in substantially the form presented to the Governing Body this date (the “Notice of Bond Sale”). All proposals for the purchase of the Bonds shall be submitted upon the terms and conditions set forth in the Notice of Bond Sale, and shall be reviewed by the Finance Director, the Financial Advisor and Bond Counsel as soon after the submittal hour as possible. All proposals for the purchase of the Bonds shall be delivered to the Governing Body at its meeting to be held on the sale date referenced in the Notice of Bond Sale, at which meeting the Governing Body shall review such bids and award the sale of the Bonds or reject all proposals. Section 2. The Mayor and Finance Director, in conjunction with the Financial Advisor and Bond Counsel, are hereby authorized to cause to be prepared a Preliminary Official Statement relating to the Bonds (the “Preliminary Official Statement”), and such officials and other representatives of the Issuer are hereby authorized to use such document in connection with the sale of the Bonds. Section 3. The Finance Director, in conjunction with the Financial Advisor and Bond Counsel, is hereby authorized and directed to give notice of said bond sale by publishing a summary of the Notice of Bond Sale not less than 6 days before the date of the bond sale in a newspaper of general circulation in Cowley County, Kansas, and the Kansas Register and by distributing copies of the Notice of Bond Sale and Preliminary Official Statement to prospective purchasers of the Bonds. Proposals for the purchase of the Bonds shall be submitted upon the terms and conditions set forth in the Notice of Bond Sale, and awarded or rejected in the manner set forth in the Notice of Bond Sale. Section 4. For the purpose of enabling the purchaser of the Bonds (the “Purchaser”) to comply with the requirements of Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”), the Mayor and Finance Director are hereby authorized: (a) to approve the form of the Preliminary Official Statement and to execute the “Certificate Deeming Preliminary Official Statement Final” in substantially the form attached hereto as Exhibit A as approval of the Preliminary Official Statement, such official’s signature thereon being conclusive evidence of such official’s and the Issuer’s approval thereof; (b) covenant to provide continuous secondary market disclosure by annually transmitting certain financial information and operating data and other information necessary to comply with the Rule to the Municipal Securities Rulemaking Board; and (c) take such other actions or execute such other documents as such officers in their reasonable judgment deem necessary to enable the Purchaser to comply with the requirement of the Rule. Section 5. The Issuer agrees to provide to the Purchaser within seven business days of the date of the sale of Bonds or within sufficient time to accompany any confirmation that requests payment from any customer of the Purchaser, whichever is earlier, sufficient copies of the final Official Statement to enable the Purchaser to comply with the requirements of the Rule and with the requirements of Rule G-32 of the Municipal Securities Rulemaking Board. Section 6. The Mayor, City Manager, Finance Director and the other officers and representatives of the Issuer, the Financial Advisor and Bond Counsel are hereby authorized and directed to take such other action as may be necessary to: (a) carry out the sale of the Bonds; (b) make provision for prepayment of the Loans from proceeds of the Bonds and provide for notice of prepayment thereof; and (c) provide for notice of redemption of the Refunded Bonds, including purchasing or subscribing for securities to be deposited in escrow for the Refunded Bonds, if any. Section 7. This Resolution shall be in full force and effect from and after its adoption by the Governing Body.

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ADOPTED by the City Commission on August 4, 2020. (SEAL) Mayor ATTEST: Clerk

EXHIBIT A

CERTIFICATE DEEMING PRELIMINARY OFFICIAL STATEMENT FINAL

Re: City of Arkansas City, Kansas, General Obligation Refunding and Improvement Bonds,

Series 2020 The undersigned are the duly acting Mayor and Finance Director of the City of Arkansas City, Kansas (the “Issuer”), and are authorized to deliver this Certificate to the purchaser (the “Purchaser”) of the above-referenced bonds (the “Bonds”) on behalf of the Issuer. The Issuer has previously caused to be delivered to the Purchaser copies of the Preliminary Official Statement (the “Preliminary Official Statement”) relating to the Bonds. For the purpose of enabling the Purchaser to comply with the requirements of Rule 15c2-12(b)(1) of the Securities and Exchange Commission (the “Rule”), the Issuer hereby deems the information regarding the Issuer contained in the Preliminary Official Statement to be final as of its date, except for the omission of such information as is permitted by the Rule, such as offering prices, interest rates, selling compensation, aggregate principal amount, principal per maturity, delivery dates, ratings, identity of the underwriters and other terms of the Bonds depending on such matters. CITY OF ARKANSAS CITY, KANSAS By: Title: Mayor By: Title: Finance Director


NOTICE OF BOND SALE

$23,205,000*

CITY OF ARKANSAS CITY, KANSAS GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS

SERIES 2020

(GENERAL OBLIGATION BONDS PAYABLE FROM UNLIMITED AD VALOREM TAXES) Bids. Facsimile bids, written bids submitted by email, and electronic bids (as explained below) for the purchase of the above-referenced bonds (the “Bonds”) of the City of Arkansas City, Kansas (the “Issuer”) herein described will be received on behalf of the undersigned Finance Director of the Issuer at the address hereinafter set forth in the case of written and facsimile bids, and via PARITY® in the case of electronic bids, until 11:00 A.M. applicable Central Time (the “Submittal Hour”), on

SEPTEMBER 22, 2020 (the “Sale Date”). All bids will be publicly evaluated at said time and place and the award of the Bonds to the successful bidder (the “Successful Bidder”) will be acted upon by the City Commission of the Issuer (the “Governing Body”) at its meeting to be held at 5:30 P.M. on the Sale Date. No oral or auction bids will be considered. Capitalized terms not otherwise defined herein shall have the meanings set forth in the hereinafter referenced Preliminary Official Statement relating to the Bonds. Terms of the Bonds. The Bonds will consist of fully registered bonds in the denomination of $5,000 or any integral multiple thereof (the “Authorized Denomination”). The Bonds will be dated October 13, 2020 (the “Dated Date”), and will become due in principal installments on February 1 and August 1 in the years as follows:

Month/Year Principal Amount* Month/Year

Principal Amount*

02/01/2021 $ 660,000 02/01/2029 $655,000 08/01/2021 1,160,000 08/01/2029 655,000 02/01/2022 890,000 02/01/2030 675,000 08/01/2022 895,000 08/01/2030 665,000 02/01/2023 900,000 02/01/2031 675,000 08/01/2023 900,000 08/01/2031 675,000 02/01/2024 905,000 02/01/2032 685,000 08/01/2024 910,000 08/01/2032 685,000 02/01/2025 655,000 02/01/2033 695,000 08/01/2025 630,000 08/01/2033 700,000 02/01/2026 630,000 02/01/2034 705,000 08/01/2026 635,000 08/01/2034 710,000 02/01/2027 640,000 02/01/2035 720,000 08/01/2027 640,000 08/01/2035 725,000 02/01/2028 645,000 02/01/2036 730,000

08/01/2028 650,000 08/01/2036 505,000 The Bonds will bear interest from the Dated Date at rates to be determined when the Bonds are sold as hereinafter provided, which interest will be payable semiannually on February 1 and August 1 in each year, beginning on February 1, 2021 (the “Interest Payment Dates”). *Adjustment of Issue Size. The Issuer reserves the right to increase or decrease the total principal amount of the Bonds or the schedule of principal payments described above, depending on the purchase price and interest rates bid and the offering prices specified by the Successful Bidder, but in no event will the total principal amount of the Bonds exceed $[23,750,000]. The Successful Bidder may not withdraw its bid or change the interest rates bid as a result of any changes made to the principal amount of the Bonds or the schedule of principal payments as described herein. If there is an increase or decrease in the final aggregate principal amount of the Bonds or the schedule of principal payments as described above, the Issuer will notify the Successful Bidder by means of telephone or facsimile transmission, subsequently confirmed in writing, no later than 2:00 p.m. applicable Central Time, on the Sale Date. The actual purchase price for the Bonds shall be calculated by applying the percentage of par value bid by the Successful Bidder against the final aggregate principal amount of the Bonds, as adjusted, plus accrued interest from the Dated Date to the Closing Date (as hereinafter defined). Place of Payment. The principal of and interest on the Bonds will be payable in lawful money of the United States of America by check or draft of the Treasurer of the State of Kansas, Topeka, Kansas (the “Paying Agent” and “Bond Registrar”). The principal of each Bond will be payable at maturity or earlier redemption to the owner thereof whose name is on the registration books (the “Bond Register”) of the Bond Registrar (the “Registered Owner”) upon presentation and surrender at the principal office of the Paying Agent. Interest on each Bond will be payable to the Registered Owner of such Bond as of the fifteenth day (whether or not a business day) of the calendar month next preceding each Interest Payment Date (the “Record Date”) (a) mailed by the Paying Agent to the address of such Registered Owner as shown on the Bond Register or at such other address as is furnished to the Paying Agent in writing by such Registered Owner; or (b) in the case of an interest payment to Cede & Co. or any Owner of $500,000 or more in aggregate principal amount of Bonds, by wire transfer to such Registered Owner upon written notice given to the Paying Agent by such Registered Owner, not less than 15 days prior to the Record Date for such interest, containing the wire transfer address to which such Registered Owner wishes to have such wire directed. Bond Registration. The Bonds will be registered pursuant to a plan of registration approved by the Issuer and the Attorney General of the State of Kansas (the “State”). The Issuer will pay for the fees of the Bond Registrar for registration and transfer of the Bonds and will also pay for printing a reasonable supply of registered bond blanks. Any additional costs or fees that might be incurred in the secondary market, other than fees of the Bond Registrar, will be the responsibility of the Owners. Book-Entry-Only System. The Depository Trust Company, New York, New York (“DTC”), will act as securities depository for the Bonds. The Bonds will initially be issued exclusively in “book entry” form and shall be initially registered in the name of Cede & Co., as the nominee of DTC and no beneficial owner will receive certificates representing their interests in the Bonds. During the term of the Bonds, so long as the book-entry-only system is continued, the Issuer will make payments of principal of, premium, if any, and interest on the Bonds to DTC or its nominee as the Registered Owner of the Bonds, DTC will make book-entry-only transfers among its participants and receive and transmit payment of principal of, premium, if any, and interest on the Bonds to its participants who shall be responsible for

transmitting payments to beneficial owners of the Bonds in accordance with agreements between such participants and the beneficial owners. The Issuer will not be responsible for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. In the event that: (a) DTC determines not to continue to act as securities depository for the Bonds, or (b) the Issuer determines that continuation of the book-entry-only form of evidence and transfer of ownership of the Bonds would adversely affect the interests of the beneficial owners of the Bonds, the Issuer will discontinue the book-entry-only form of registration with DTC. If the Issuer fails to identify another qualified securities depository to replace DTC, the Issuer will cause to be authenticated and delivered to the beneficial owners replacement Bonds in the form of fully registered certificates. Reference is made to the Official Statement for further information regarding the book-entry-only system of registration of the Bonds and DTC. Redemption of Bonds Prior to Maturity. General. Whenever the Issuer is to select Bonds for the purpose of redemption, it will, in the case of Bonds in denominations greater than the minimum Authorized Denomination, if less than all of the Bonds then outstanding are to be called for redemption, treat each minimum Authorized Denomination of face value of each such fully registered Bond as though it were a separate Bond in the minimum Authorized Denomination. Optional Redemption. At the option of the Issuer, Bonds maturing on [February][August] 1 in the years 20[29], and thereafter, will be subject to redemption and payment prior to maturity on [February][August] 1, 20[28], and thereafter, as a whole or in part (selection of maturities and the amount of Bonds of each maturity to be redeemed to be determined by the Issuer in such equitable manner as it may determine) at any time at the redemption price of 100% (expressed as a percentage of the principal amount), plus accrued interest to the date of redemption. Mandatory Redemption. A bidder may elect to have all or a portion of the Bonds scheduled to mature in consecutive years issued as term bonds (the “Term Bonds”) scheduled to mature in the latest of said consecutive years and subject to mandatory redemption requirements consistent with the schedule of serial maturities set forth above, subject to the following conditions: (a) not less than all Bonds of the same serial maturity shall be converted to Term Bonds with mandatory redemption requirements; and (b) a bidder shall make such an election by completing the applicable paragraph on the Official Bid Form or completing the applicable information on PARITY®. Notice and Effect of Call for Redemption. Unless waived by any owner of Bonds to be redeemed, if the Issuer shall call any Bonds for redemption and payment prior to the maturity thereof, the Issuer shall give written notice of its intention to call and pay said Bonds to the Bond Registrar, any provider of municipal bond insurance and the Successful Bidder. In addition, the Issuer shall cause the Bond Registrar to give written notice of redemption to the registered owners of said Bonds. Each of said written notices shall be deposited in United States first class mail not less than 30 days prior to the Redemption Date. All notices of redemption shall state the Redemption Date, the redemption price, the Bonds to be redeemed, the place of surrender of Bonds so called for redemption and a statement of the effect of the redemption. The Issuer shall also give such additional notice as may be required by State law or regulation of the Securities and Exchange Commission in effect as of the date of such notice. If any Bond be called for redemption and payment as aforesaid, all interest on such Bond shall cease from and after the Redemption Date, provided funds are available for its payment at the price hereinbefore specified.

Authority, Purpose and Security. The Bonds are being issued pursuant to K.S.A. 10-427 et seq. and K.S.A. 65-163d et seq., all as amended, and an ordinance and a resolution adopted by the Governing Body (collectively the “Bond Resolution”) for the purpose of paying the cost of certain public improvements (the “Improvements”), prepaying loans with KDHE that provided interim financing for the Improvements (collectively the “Loan”), and refunding the Refunded Bonds. The Bonds shall be general obligations of the Issuer payable as to both principal and interest in part from special assessments levied upon the property benefited by the construction of the improvements financed by the Refunded Bonds, and if not so paid, from ad valorem taxes which may be levied without limitation as to rate or amount upon all the taxable tangible property, real and personal, within the territorial limits of the Issuer. The full faith, credit and resources of the Issuer are irrevocably pledged for the prompt payment of the principal and interest on the Bonds as the same become due. Submission of Bids. Facsimile and written bids submitted by email must be made on forms which may be procured from the Financial Advisor and shall be addressed to the undersigned, and marked “Proposal for General Obligation Refunding and Improvement Bonds, Series 2020.” Facsimile bids should not be preceded by a cover sheet and should be sent only once to (316) 265-5403. Written bids submitted by email should be sent only once to the Financial Advisor at [email protected]. Confirmation of receipt of facsimile and email bids may be made by contacting the Financial Advisor at the number listed below. Electronic bids via PARITY® must be submitted in accordance with its Rules of Participation, as well as the provisions of this Notice of Bond Sale. Any bid submitted shall include the initial offering prices to the public for each maturity of the Bonds. If provisions of this Notice of Bond Sale conflict with those of PARITY®, this Notice of Bond Sale shall control. Bids must be received prior to the Submittal Hour on the Sale Date accompanied by the Deposit (as hereinafter defined), which may be submitted separately. The Issuer and Financial Advisor shall not be responsible for failure of transmission of facsimile or delivery by mail or in person of any bid. PARITY®. Information about the electronic bidding services of PARITY® may be obtained from i-Deal LLC at 1359 Broadway, 2nd Floor, New York, New York 10018, Phone No. (212) 849-5023. Conditions of Bids. Proposals will be received on the Bonds bearing such rate or rates of interest as may be specified by the bidders, subject to the following conditions: (a) the same rate shall apply to all Bonds of the same maturity year; (b) no interest rate may exceed a rate equal to the daily yield for the 10-year Treasury Bond published by THE BOND BUYER, in New York, New York, on the Monday next preceding the day on which the Bonds are sold, plus 3%; and (c) no supplemental interest payments will be considered. No bid for less than 98.50% of the principal amount of the Bonds and accrued interest thereon to the date of delivery will be considered. Each bid shall specify the total interest cost (expressed in dollars) during the term of the Bonds on the basis of such bid, the discount, if any, the premium, if any, offered by the bidder, the net interest cost (expressed in dollars) on the basis of such bid, and the average annual net interest rate (expressed as a percentage) on the basis of such bid. Each bidder shall certify to the Issuer the correctness of the information contained on the Official Bid Form; the Issuer will be entitled to rely on such certification. Each bidder agrees that, if it is awarded the Bonds, it will provide the certification described under the caption “Establishment of Issue Price” in this Notice. Good Faith Deposit. A good faith deposit (the “Deposit”) in the amount of $464,100 payable to the order of the Issuer is required in order to secure the Issuer from any loss resulting from the failure of

mailto:[email protected]

the bidder to comply with the terms of its bid. The Deposit may be submitted at the addresses hereinafter set forth in either of the following forms: (a) Certified or Cashier’s Check. Certified or cashier’s check drawn on a bank located in the United States of America received by the Issuer prior to the Submittal Hour; or (b) Wire Transfer. Wire transfer submitted by the Successful Bidder in Federal Reserve funds, immediately available for use by the Issuer not later than 2:00 p.m. applicable Central Time on the Sale Date (wire transfer information may be obtained from Financial Advisor at the addresses set forth below). Contemporaneously with the submission of a wire transfer Deposit, such bidder shall send an email to the Financial Advisor at the email address set forth below, including the following information: (a) notification that a wire transfer has been made; (b) the amount of the wire transfer; and (c) return wire transfer instructions in the event such bid is unsuccessful. Checks submitted for Deposits by unsuccessful bidders will be returned; wire transfer Deposits submitted by unsuccessful bidders will not be accepted or shall be returned in the same manner received on the next business day following the Sale Date. The Issuer reserves the right to withhold reasonable charges for any fees or expenses incurred in returning a wire transfer Deposit. No interest on the Deposit will be paid by the Issuer. If a bid is accepted, the Deposit, or the proceeds thereof, will be held by the Issuer until the Successful Bidder has complied with all of the terms and conditions of this Notice at which time the amount of said Deposit shall be returned to the Successful Bidder or deducted from the purchase price at the option of the Issuer. If a bid is accepted but the Issuer fails to deliver the Bonds to the Successful Bidder in accordance with the terms and conditions of this Notice, said Deposit, or the proceeds thereof, will be returned to the Successful Bidder. If a bid is accepted but the bidder defaults in the performance of any of the terms and conditions of this Notice, the proceeds of such Deposit will be retained by the Issuer as and for liquidated damages. Basis of Award. Subject to the timely receipt of the Deposit set forth above, the award of the Bonds will be made on the basis of the lowest net interest cost (expressed in dollars), which will be determined by subtracting the amount of the premium bid, if any, from or adding the amount of the discount bid, if any, to the total interest cost to the Issuer. The Financial Advisor will compute the net interest cost based on such bids. If there is any discrepancy between the net interest cost specified and the interest rates specified, the specified net interest cost shall govern and the interest rates specified in the bid shall be adjusted accordingly. If two or more proper bids providing for identical amounts for the lowest net interest cost are received, the Governing Body will determine which bid, if any, will be accepted, and its determination is final. The Issuer reserves the right to reject any and/or all bids and to waive any irregularities in a submitted bid. Any bid received after the Submittal Hour on the Sale Date will be returned to the bidder. Any disputes arising hereunder shall be governed by the laws of the State, and any party submitting a bid agrees to be subject to jurisdiction and venue of the federal and state courts within the State with regard to such dispute. The Issuer’s acceptance, including electronic acceptance through PARITY®, of the Successful Bidder’s proposal for the purchase of the Bonds in accordance with this Notice of Bond Sale shall constitute a bond purchase agreement between the Issuer and the Successful Bidder for purposes of the laws of the State and a contract between the Issuer and the Successful Bidder for the purposes of

Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) and Rule G-32 of the Municipal Securities Rulemaking Board (“Rule G-32”). The method of acceptance shall be determined solely by the Governing Body. Bond Ratings. The Issuer has applied to S&P Global Ratings, a division of S&P Global Inc. for a rating on the Bonds herein offered for sale. Optional Bond Insurance. The Issuer has not applied for any policy of municipal bond insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance, and any bidder desires to purchase such policy, such indication and the name of the desired insurer must be set forth on the bidder’s Official Bid Form. The Issuer specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest net interest cost to the Issuer. If the Successful Bidder elects to purchase the Bonds with municipal bond insurance, certain rating agencies will assign their ratings to the Bonds with the understanding that upon delivery of the Bonds, a policy insuring the payment when due of the principal of and interest on the Bonds will be issued by such bond insurer. All costs associated with the purchase and issuance of such municipal bond insurance policy and associated ratings and expenses (other than any independent rating requested by the Issuer) shall be paid by the Successful Bidder. Failure of the municipal bond insurer to issue the policy after the award of the Bonds shall not constitute cause for failure or refusal by the Successful Bidder to accept delivery of the Bonds. CUSIP Numbers. CUSIP identification numbers will be assigned and printed on the Bonds, but neither the failure to print such number on any Bond nor any error with respect thereto shall constitute cause for failure or refusal by the purchaser thereof to accept delivery of and pay for the Bonds in accordance with the terms of this Notice. The Financial Advisor will apply for CUSIP numbers pursuant to Rule G-34 implemented by the Municipal Securities Rulemaking Board. All expenses in relation to the assignment and printing of CUSIP numbers on the Bonds will be paid by the Issuer. Delivery and Payment. The Issuer will pay for preparation of the Bonds and will deliver the Bonds properly prepared, executed and registered without cost on or about OCTOBER 13, 2020 (the “Closing Date”), to DTC for the account of the Successful Bidder. The Successful Bidder will be furnished with a certified transcript of the proceedings evidencing the authorization and issuance of the Bonds and the usual closing documents, including a certificate that there is no litigation pending or threatened at the time of delivery of the Bonds affecting their validity and a certificate regarding the completeness and accuracy of the Official Statement. Payment for the Bonds shall be made in federal reserve funds, immediately available for use by the Issuer. The Issuer will deliver one Bond of each maturity registered in the nominee name of DTC. Establishment of Issue Price. (a) In order to provide the Issuer with information necessary for compliance with Section 148 of the Internal Revenue Code of 1986, as amended, and the Treasury Regulations promulgated thereunder (collectively, the “Code”), the Successful Bidder will be required to assist the Issuer in establishing the “issue price” of the Bonds and complete, execute and deliver to the Issuer prior to the Closing Date, a written certification in a form acceptable to the Successful Bidder, the Issuer and Bond Counsel (the “Issue Price Certificate”) containing the following for each maturity of the Bonds: (1) the interest rate; (2) the reasonably expected initial offering price to the “public” (as said term is used in

Treasury Regulation Section 1.148-1(f) (the “Regulation”)) or the sale price; and (3) pricing wires or equivalent communications supporting such offering or sale price. However, such Issue Price Certificate may indicate that the Successful Bidder has purchased the Bonds for its own account in a capacity other than as an underwriter or wholesaler, and currently has no intent to reoffer the Bonds for sale to the public. Any action to be taken or documentation to be received by the Issuer pursuant hereto may be taken or received by the Financial Advisor or Bond Counsel on behalf of the Issuer. (b) The Issuer intends that the sale of the Bonds pursuant to this Notice shall constitute a “competitive sale” as defined in the Regulation. In support thereof: (1) the Issuer shall cause this Notice to be disseminated to potential bidders in a manner reasonably designed to reach potential bidders; (2) all bidders shall have an equal opportunity to submit a bid; (3) the Issuer reasonably expects that it will receive bids from at least three bidders that have established industry reputations for underwriting municipal bonds such as the Bonds; and (4) the Issuer anticipates awarding the sale of the Bonds to the bidder that provides a bid with the lowest TIC in accordance with the section hereof entitled “Basis of Award.” (c) Any bid submitted pursuant to this Notice shall be considered a firm offer for the purchase of the Bonds as specified therein. The Successful Bidder shall constitute an “underwriter” as said term is defined in the Regulation. By submitting its bid, the Successful Bidder confirms that it shall require any agreement among underwriters, a selling group agreement or other agreement to which it is a party relating to the initial sale of the Bonds, to include provisions requiring compliance with provisions of the Code and the Regulation regarding the initial sale of the Bonds. (d) If all of the requirements of a “competitive sale” are not satisfied, the Issuer shall advise the Successful Bidder of such fact at the time of award of the sale of the Bonds to the Successful Bidder and the following provisions shall apply to the Bonds. In such event, any bid submitted will not be subject to cancellation or withdrawal. Within twenty-four (24) hours of the notice of award of the sale of the Bonds, the Successful Bidder shall advise the Issuer if a “substantial amount” (as defined in the Regulation (10%)) of any maturity of the Bonds has been sold to the public and the price at which such substantial amount was sold. The Issuer will treat such sale price as the “issue price” for such maturity, applied on a maturity-by-maturity basis. The Issuer will not require the Successful Bidder to comply with that portion of the Regulation commonly described as the “hold-the-offering-price” requirement for the remaining maturities, but the Successful Bidder may elect such option. If the Successful Bidder exercises such option, the Issuer will apply the initial offering price to the public provided in the bid as the issue price for such maturities. If the Successful Bidder does not exercise that option, it shall thereafter promptly provide the Issuer the prices at which a substantial amount of such maturities are sold to the public. Any change in the issue price of any of the Bonds after the Submittal Hour will not affect the purchase price for the Bonds submitted in the bid of the Successful Bidder. (e) This agreement by the Successful Bidder to provide such information will continue to apply after the Closing Time if: (a) the Issuer requests the information in connection with an audit or inquiry by the Internal Revenue Service (the “IRS”) or the Securities and Exchange Commission (the “SEC”) or (b) the information is required to be retained by the Issuer pursuant to future regulation or similar guidance from the IRS, the SEC or other federal or state regulatory authority. Preliminary Official Statement and Official Statement. The Issuer has prepared a Preliminary Official Statement relating to the Bonds “deemed final” by the Issuer except for the omission of certain information as provided in the Rule, copies of which may be obtained from the Financial Advisor. Upon

the sale of the Bonds, the Issuer will adopt the final Official Statement and will furnish the Successful Bidder, without cost, within seven business days of the acceptance of the Successful Bidder’s proposal, with a sufficient number of copies thereof, which may be in electronic format, in order for the Successful Bidder to comply with the requirements of the Rule and Rule G-32. Additional copies may be ordered by the Successful Bidder at its expense. Continuing Disclosure. In the Bond Resolution, the Issuer has covenanted to provide annually certain financial information and operating data and other information necessary to comply with the Rule, and to transmit the same to the Municipal Securities Rulemaking Board. This covenant is for the benefit of and is enforceable by any Registered Owner of the Bonds. For further information, reference is made to the caption “CONTINUING DISCLOSURE” in the Preliminary Official Statement. Assessed Valuation and Indebtedness. The total assessed valuation of the taxable tangible property within the Issuer for the year 2020 is as follows:

Equalized Assessed Valuation of

Taxable Tangible Property ...............................................................

$[________]

Tangible Valuation of Motor Vehicles (2019) ....................................... 9,389,125

Equalized Assessed Tangible Valuation

for Computation of Bonded Debt Limitations ..................................

$[________]

The total general obligation indebtedness of the Issuer as of the Dated Date, including the Bonds being sold and excluding the Refunded Bonds, is $[________]. Legal Opinion. The Bonds will be sold subject to the approving legal opinion of GILMORE & BELL, P.C., WICHITA, KANSAS, Bond Counsel to the Issuer, which opinion will be furnished and paid for by the Issuer, will be printed on the Bonds, if the Bonds are printed, and will be delivered to the Successful Bidder when the Bonds are delivered. Said opinion will also include the opinion of Bond Counsel relating to the interest on the Bonds being excludable from gross income for federal income tax purposes and exempt from income taxation by the State. Reference is made to the Preliminary Official Statement for further discussion of federal and State income tax matters relating to the interest on the Bonds. Additional Information. Additional information regarding the Bonds may be obtained from the undersigned or from the Financial Advisor at the addresses set forth below: DATED: August 4, 2020. CITY OF ARKANSAS CITY, KANSAS By: Kathy Cornwell, Finance Director Issuer – Good Faith Deposit Delivery Address Financial Advisor – Facsimile and Email Bid

Delivery Address: City of Arkansas City, Kansas Ranson Financial Group, LLC 118 W. Central 200 W. Douglas P.O. Box 778 Suite 600 Arkansas City, Kansas 67005-0778 Wichita, Kansas 67202

Attn: Finance Director Attn: Larry Kleeman Phone No.: (620) 441-4400 Phone No.: (316) 264-3400 Fax No.: (620) 441-4426 Fax No.: (316) 265-5403 Email: [email protected] Email: [email protected]



SUMMARY NOTICE OF BOND SALE

$23,205,000* CITY OF ARKANSAS CITY, KANSAS

GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2020

(GENERAL OBLIGATION BONDS PAYABLE FROM UNLIMITED AD VALOREM TAXES) Bids. SUBJECT to the Notice of Bond Sale dated August 4, 2020 (the “Notice”), facsimile bids, written bids submitted by email and electronic bids will be received on behalf of the Finance Director of the City of Arkansas City, Kansas (the “Issuer”) in the case of written or facsimile bids, at the address set forth below, and in the case of electronic bids, through PARITY® until 11:00 A.M. applicable Central Time, on SEPTEMBER 22, 2020 for the purchase of the above-referenced bonds (the “Bonds”). No bid of less than 98.50% of the principal amount of the Bonds and accrued interest thereon to the date of delivery will be considered. Bond Details. The Bonds will consist of fully registered bonds in the denomination of $5,000 or any integral multiple thereof. The Bonds will be dated October 13, 2020, and will become due on February 1 and August 1 in the years as follows:

Month/Year Principal Amount* Month/Year

Principal Amount*

02/01/2021 $ 660,000 02/01/2029 $655,000 08/01/2021 1,160,000 08/01/2029 655,000 02/01/2022 890,000 02/01/2030 675,000 08/01/2022 895,000 08/01/2030 665,000 02/01/2023 900,000 02/01/2031 675,000 08/01/2023 900,000 08/01/2031 675,000 02/01/2024 905,000 02/01/2032 685,000 08/01/2024 910,000 08/01/2032 685,000 02/01/2025 655,000 02/01/2033 695,000 08/01/2025 630,000 08/01/2033 700,000 02/01/2026 630,000 02/01/2034 705,000 08/01/2026 635,000 08/01/2034 710,000 02/01/2027 640,000 02/01/2035 720,000 08/01/2027 640,000 08/01/2035 725,000 02/01/2028 645,000 02/01/2036 730,000 08/01/2028 650,000 08/01/2036 505,000

* Subject to change, see the Notice

The Bonds will bear interest from the date thereof at rates to be determined when the Bonds are sold as hereinafter provided, which interest will be payable semiannually on February 1 and August 1 in each year, beginning on February 1, 2021. Book-Entry-Only System. The Bonds shall be registered under a book-entry-only system administered through DTC. Paying Agent and Bond Registrar. Treasurer of the State of Kansas, Topeka, Kansas. Good Faith Deposit. Each bid shall be accompanied (in the manner set forth in the Notice) by a good faith deposit in the form of a cashier’s or certified check drawn on a bank located in the United

States of America or a wire transfer in Federal Reserve funds immediately available for use by the Issuer in the amount of $464,100. Delivery. The Issuer will pay for preparation of the Bonds and will deliver the same properly prepared, executed and registered without cost to the successful bidder on or about October 13, 2020, to DTC for the account of the successful bidder. Assessed Valuation and Indebtedness. The Equalized Assessed Tangible Valuation for Computation of Bonded Debt Limitations for the year 2020 is $[________]. The total general obligation indebtedness of the Issuer as of the Dated Date, including the Bonds being sold, is $[________]. Approval of Bonds. The Bonds will be sold subject to the legal opinion of GILMORE & BELL, P.C., WICHITA, KANSAS, Bond Counsel to the Issuer, whose approving legal opinion as to the validity of the Bonds will be furnished and paid for by the Issuer, printed on the Bonds and delivered to the successful bidder as and when the Bonds are delivered. Additional Information. Additional information regarding the Bonds may be obtained from the undersigned, or from the Financial Advisor at the addresses set forth below: DATED: August 4, 2020. Issuer – Good Faith Deposit Delivery Address Financial Advisor – Facsimile and Email Bid

Delivery Address: City of Arkansas City, Kansas Ranson Financial Group, LLC 118 W. Central 200 W. Douglas P.O. Box 778 Suite 600 Arkansas City, Kansas 67005-0778 Wichita, Kansas 67202 Attn: Finance Director Attn: Larry Kleeman Phone No.: (620) 441-4400 Phone No.: (316) 264-3400 Fax No.: (620) 441-4426 Fax No.: (316) 265-5403 Email: [email protected] Email: [email protected]



KANSAS REGISTER

DOCUMENT NO. _______ (Above space for Register Office Use)

Submission Form

Municipal Bond Sale Notice (K.S.A. 10-106 as amended)

TITLE OF SUMMARY NOTICE OF BOND SALE DOCUMENT Re: City of Arkansas City, Kansas, General Obligation Refunding and Improvement Bonds,

Series 2020, Dated October 13, 2020. NUMBER OF PAGES: 2 DESIRED PUBLICATION DATE: August 27, 2020 BILL TO: Kathy Cornwell, Finance Director City Hall 118 W. Central P.O. Box 778 Arkansas City, Kansas 67005-0778 Please forward 3 Affidavits of Publication of same to Robyn R. Dunlap, Gilmore &

Bell, P.C., 100 North Main, Suite 800, Wichita, KS 67202 at your earliest opportunity.

Any questions regarding this document should be directed to: NAME Robyn R. Dunlap PHONE (316) 267-2091

Certification I hereby certify that I have reviewed the attached and herein described document, and that it conforms to all applicable Kansas Register publication guidelines. I further certify that submission of this item for publication in the Kansas Register is authorized by the municipality which has issued the notice. Authorized Signature Robyn R. Dunlap Typed Name of Signer Legal Practice Coordinator Position TRANSMIT TO: Kansas Register; Secretary of State; State Capitol, Topeka, KS 66612 PHONE: (785) 296-3489; FAX: (785) 291-3051; EMAIL: [email protected]

THIS SPACE FOR REGISTER OFFICE USE ONLY


OFFICIAL BID FORM PROPOSAL FOR THE PURCHASE OF CITY OF ARKANSAS CITY, KANSAS

GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2020 TO: Kathy Cornwell, Finance Director September 22, 2020 City of Arkansas City, Kansas For $23,205,000* principal amount of General Obligation Refunding and Improvement Bonds, Series 2020, of the City of Arkansas City, Kansas, to be dated October 13, 2020, as described in the Notice of Bond Sale dated August 4, 2020 (the “Notice”), said Bonds to bear interest as follows:

Stated Maturity

Principal Amount*

Annual Rate of Interest

Initial Offering Price

Stated Maturity

Principal Amount*

Annual Rate of Interest

Initial Offering Price

02/01/2021 $ 660,000 __________% __________% 02/01/2029 $655,000 __________% __________%

08/01/2021 1,160,000 __________% __________% 08/01/2029 655,000 __________% __________%

02/01/2022 890,000 __________% __________% 02/01/2030 675,000 __________% __________%

08/01/2022 895,000 __________% __________% 08/01/2030 665,000 __________% __________%

02/01/2023 900,000 __________% __________% 02/01/2031 675,000 __________% __________%

08/01/2023 900,000 __________% __________% 08/01/2031 675,000 __________% __________%

02/01/2024 905,000 __________% __________% 02/01/2032 685,000 __________% __________%

08/01/2024 910,000 __________% __________% 08/01/2032 685,000 __________% __________%

02/01/2025 655,000 __________% __________% 02/01/2033 695,000 __________% __________%

08/01/2025 630,000 __________% __________% 08/01/2033 700,000 __________% __________%

02/01/2026 630,000 __________% __________% 02/01/2034 705,000 __________% __________%

08/01/2026 635,000 __________% __________% 08/01/2034 710,000 __________% __________%

02/01/2027 640,000 __________% __________% 02/01/2035 720,000 __________% __________%

08/01/2027 640,000 __________% __________% 08/01/2035 725,000 __________% __________%

02/01/2028 645,000 __________% __________% 02/01/2036 730,000 __________% __________%

08/01/2028 650,000 __________% __________% 08/01/2036 505,000 __________% __________% * Subject to change, see the Notice

the undersigned will pay the purchase price for the Bonds set forth below, plus accrued interest to the date of delivery.

Principal Amount ..................................................................................................................................................... $23,205,000*.00

Less Discount (not to exceed 1.5%) ....................................................................................................... -_______________________

Plus Premium (if any) ............................................................................................................................ _______________________

Total Purchase Price ............................................................................................................................ $_______________________

Total interest cost to maturity at the rates specified ........................................................................... $_______________________

Net interest cost (adjusted for Discount and/or Premium) .................................................................. $_______________________

Average annual net interest rate .............................................................................................................................. ____________%

The Bidder elects to have the following Term Bonds: Maturity Date Years Amount* August 1, ____ _________ to _________ $______________ August 1, ____ _________ to _________ $______________

*subject to mandatory redemption requirements in the amounts and at the times shown above.

This proposal is subject to all terms and conditions contained in the Notice, and if the undersigned is the Successful Bidder, the undersigned will comply with all of the provisions contained in the Notice. The acceptance of this proposal by the Issuer by execution below shall constitute a contract between the Issuer and the Successful Bidder for purposes of complying with Rule 15c2-12 of the Securities and Exchange Commission and a bond purchase agreement for purposes of the laws of the State of Kansas.

Submitted by: (LIST ACCOUNT MEMBERS ON REVERSE) By:

Telephone No. ( )

ACCEPTANCE The above proposal is hereby accepted on behalf of the City of Arkansas City, Kansas, on September 22, 2020.

Attest:

Clerk Mayor NOTE: No additions or alterations in the above proposal form shall be made, and any erasures may cause rejection of any bid. Emailed bids

may be sent to [email protected]. Facsimile bids may be filed with Ranson Financial Group LLC, Fax No. (316) 265-5403 or electronic bids may be submitted via PARITY®, at or prior to 11:00 A.M. applicable Central Time, on September 22, 2020. Any bid received after such time will not be accepted or shall be returned to the bidder.


Item for City Commission Action Section VII Item 3


Department/Division City Manager / City Attorney

Staff Contacts Andrew Lawson / Larry Schwartz

Title: An Ordinance exempting the application of K.S.A. 41-719(d) to allow the sale and consumption of alcoholic liquor at a designated area of Wilson Park during the Piper Leigh Benefit from 5 to 9 p.m. Saturday, August 8, 2020. (Roll Call Vote) Description: The organizers of the Piper Leigh Benefit concert — primarily the Arkansas City Area Arts Council, a 501(c)3 organization (hereinafter referred to as “Ark City Arts”), and Visit Ark City director Pam Crain — have requested that the Governing Body allow them to sponsor a beer garden to sell and serve alcohol at a designated area of Wilson Park during the event from 5 to 9 p.m. on Saturday, August 8, 2020. Proceeds raised from this event will go to support Piper Leigh in her battle with cancer. The organizers have provided reasonable assurances that they will take all necessary precautions to ensure the property is used in full compliance with applicable state and local law, as well as all local health orders. Ark City Arts has requested that entry to the beer garden be allowed only to those 21 or older. In addition to ID checks, wrist bands will be employed by Ark City Arts to monitor the age of all occupants. A Special Event Permit has been applied for by Ark City Arts and all necessary signatures were obtained. Commission Options: 1. Approve the Ordinance. 2. Disapprove the Ordinance. Fiscal Impact:

Amount: Cost of publication



ORDINANCE NO. 2020-08-____ AN ORDINANCE EXEMPTING THE APPLICATION OF K.S.A. 41-719(d) TO ALLOW THE SALE AND CONSUMPTION OF ALCOHOLIC LIQUOR AT A DESIGNATED AREA OF WILSON PARK DURING THE PIPER LEIGH BENEFIT FROM 5 TO 9 P.M. SATURDAY, AUGUST 8, 2020. WHEREAS, the organizers of the Piper Leigh Benefit concert, primarily the Arkansas City Area Arts Council, a 501(c)3 organization (hereinafter referred to as “Ark City Arts”), have requested that the Governing Body of the City of Arkansas City, Kansas, allow them to sponsor a beer garden to sell and serve alcohol at a designated area of Wilson Park during the Piper Leigh Benefit from 5 to 9 p.m. Saturday, August 8, 2020; and WHEREAS, proceeds raised from this event will go to support Piper Leigh in her battle with cancer; and WHEREAS, the Ark City Arts and the Piper Leigh Benefit organizers have provided reasonable assurances that they will take all necessary precautions to ensure the property is used in full compliance with applicable state and local law, as well as all local health orders; and WHEREAS, in order to use the property in the manner requested, the Governing Body of the City of Arkansas City, Kansas, is required by Kansas statute to adopt an Ordinance specifically exempting the property from the provisions of K.S.A. 41-719(d), which prohibits the consumption of alcoholic liquor on public property. NOW THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS, KANSAS, AS FOLLOWS: SECTION ONE: Notwithstanding any provision of Municipal Code to contrary, the Governing Body of the City of Arkansas City, Kansas, hereby exempts property located at Wilson Park, and designated on the attached map (hereafter “the Premises”) from the provisions of K.S.A. 41-719(d), starting at 5 p.m. until 9 p.m. on Saturday, August 8, 2020. The Governing Body hereby grants this exemption as it is a unique opportunity specifically tied to the Piper Leigh Benefit, a new community event, and it will be fully contained and have measures in place to provide for security and monitoring to ensure compliance with Municipal laws. By providing this exemption, the Governing Body hereby authorizes the Piper Leigh Benefit organizers, or a duly licensed caterer acting on their behalf, to sell and serve alcoholic liquor by the drink for consumption on the Premises, subject to the following terms and conditions:

1. The Ark City Arts and the Piper Leigh Benefit organizers shall take all necessary precautions to ensure compliance with all other provisions of Arkansas City Municipal Code, including the Uniform Public Offense Code.

2. The Ark City Arts and the Piper Leigh Benefit organizers also shall comply with all local health orders, including but not limited to any orders of the Cowley County Public Health Officer or the Board of Cowley County Commissioners pertaining to COVID-19.

3. No person younger than twenty-one (21) years of age shall be allowed within the enclosed area where alcohol is served, and precautions shall be taken to ensure this does not occur. Ark City Arts or its designee shall check photo identification to ensure no one younger than 21 years of age enters the designated area.

4. The Premises must be fully gated or otherwise enclosed. Any place where the gating or other enclosure provides an opening for entrance and exit from the Premises must be staffed to ensure that no one may leave the premises with an open container of alcohol/cereal malt beverage.

5. The Ark City Arts and the Piper Leigh Benefit organizers shall not allow a number of persons inside the Premises in excess of the occupancy load or public health limitations established by approved authorities, if applicable.

6. The Ark City Arts and the Piper Leigh Benefit organizers shall leave the Premises in a same or similar condition as it existed prior to the exemption dates, and shall remove all gating, trash, seating, portable toilets and other supplies from the event; and repair any damage, in a timely fashion.

7. This exemption shall apply only to the interior of the gated Premises and shall not include any surrounding curtilage.

SECTION TWO: PUBLICATION; EFFECTIVE DATE. This ordinance, or a summary thereof, shall be published one time in the official City newspaper, and shall take effect and be in force from and after said publication. PASSED AND ORDAINED by the Governing Body of the City of Arkansas City, Kansas, on this 4th day of August, 2020. (Seal) Karen Welch, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Larry R. Schwartz, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2020-08-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on August 4, 2020, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

Produced by the City of Arkansas City GISusing the best available data to date.The City makes no warranty or representation,expressed or implied, with respect to the datadisplayed. July 29, 2020

Wilson Park

75'

50'

50'

50'

50'

50'

50'

50'

132'

132'

425' 40

0'

25'

62.5'

62.5'

50'

150'

189'

100'

N 2ND ST

N SUMMIT ST

WBIRCHAVE

WMAPLEAVE

736

702

706

710

720

728

732

708

701

718

214

GeoEye, Microsoft, CNES/Airbus DS

Item for City Commission Action Section VII Item 4


Department/Division City Manager / City Attorney

Staff Contacts Andrew Lawson / Larry Schwartz

Title: An Ordinance modifying Arkansas City Municipal Code Part II, Chapter 2, Article III, Division 1, to amend general provisions for City boards, commissions, committees, councils and task forces; Division 3, to remove the Retired Citizens Advisory Council from Municipal Code; and Division 4, to amend the Equal Opportunity and Accessibility Advisory Board's purpose and duties. (Roll Call Vote) Description: The City Commission on June 6, 2016, approved Ordinance No. 2016-06-4409, combining the Human Relations Commission and the Accessibility Advisory Board into the Equal Opportunity and Accessibility Advisory Board, and then on December 19, 2017, approved Ordinance No. 2017-12-4449, further amending the Equal Opportunity and Accessibility Advisory Board’s purpose and duties. Also, the City Commission on October 18, 2016, approved Ordinance No. 2016-10-4419, modifying Arkansas City Municipal Code Part II, Chapters 2, 14 and 38, to create and modify general provisions for City organizations, including boards, commissions, committees, councils, and task forces; and on August 20, 2019, approved Ordinance No. 2019-08-4496, further modifying Municipal Code Part II, Chapters 2, 18, 26, 42, 46, 54 and 62, concerning various City boards and City departments. City staff have determined that the Retired Citizens Advisory Council no longer serves the purpose or executes the duties laid out for it in Municipal Code Part II, Chapter 2, Article III, Division 3, and thus recommends that the Council be eliminated from Municipal Code, which would allow it to continue as an informal citizen advisory committee for the Arkansas City Senior Citizens Center without the undue and unnecessary burdens of recording minutes, reporting attendance, enforcing terms, and complying with the Kansas Open Meetings Act (KOMA), freeing up staff time for the Director of Senior Services. The Equal Opportunity and Accessibility Advisory Board held a special meeting on July 30, 2020, and voted unanimously to take over the duties of the Council, many of which are duplicative of its bylaws. This Ordinance, if ratified, would make the following changes to Arkansas City Municipal Code:

1. Continued cleanup of duplicative provisions regarding boards, continuing current practice; 2. Elimination of the Retired Citizens Advisory Council from Municipal Code; and 3. Transfer of the Council’s duties to the Equal Opportunity and Accessibility Advisory Board.

Commission Options: 1. Approve the Ordinance on first reading. 2. Table the Ordinance for second reading Aug. 18. 3. Disapprove the Ordinance.

Fiscal Impact:

Amount: Cost of publication



ORDINANCE NO. 2020-08-____ AN ORDINANCE MODIFYING ARKANSAS CITY MUNICIPAL CODE PART II, CHAPTER 2, ARTICLE III, DIVISION 1, TO AMEND GENERAL PROVISIONS FOR CITY BOARDS, COMMISSIONS, COMMITTEES, COUNCILS AND TASK FORCES; DIVISION 3, TO REMOVE THE RETIRED CITIZENS ADVISORY COUNCIL FROM MUNICIPAL CODE; AND DIVISION 4, TO AMEND THE EQUAL OPPORTUNITY AND ACCESSIBILITY ADVISORY BOARD’S PURPOSE AND DUTIES. WHEREAS, Arkansas City Municipal Code establishes City boards, commissions, committees, and councils, and governs their attendance, budgeting, compensation, minutes of meetings, number of members and terms of service; and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, on June 6, 2016, approved Ordinance No. 2016-06-4409, combining the Human Relations Commission and the Accessibility Advisory Board into the Equal Opportunity and Accessibility Advisory Board, and amending Municipal Code to so reflect; and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, on October 18, 2016, approved Ordinance No. 2016-10-4419, modifying Municipal Code Part II, Chapters 2, 14 and 38, concerning general provisions for City organizations, including boards, commissions, committees, councils, and task forces; and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, on December 19, 2017, approved Ordinance No. 2017-12-4449, amending the Equal Opportunity and Accessibility Advisory Board’s purpose and duties; and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, on August 20, 2019, approved Ordinance No. 2019-08-4496, modifying Municipal Code Part II, Chapters 2, 18, 26, 42, 46, 54 and 62, concerning City boards and City departments, among other matters; and WHEREAS, City staff have established that the Retired Citizens Advisory Council no longer serves the purpose or executes the duties laid out for it in Municipal Code Part II, Chapter 2, Article III, Division 3, and thus recommends that the Council be eliminated from Municipal Code, allowing it to continue as an informal citizen advisory committee for the Arkansas City Senior Citizens Center without the undue and unnecessary burdens of recording minutes, reporting attendance, enforcing terms, and complying with the Kansas Open Meetings Act, which will free up City staff time; and WHEREAS, the Equal Opportunity and Accessibility Advisory Board has, over the past three years, continued to review its purpose and duties regularly as set forth in Arkansas City Municipal Code Part II, Chapter 2, Article III, Division 4, and now desires to recommend further amendments to said purpose and duties after diligent and thorough discussion; and WHEREAS, the Equal Opportunity and Accessibility Advisory Board held a special meeting on July 30, 2020, and voted unanimously to take over the duties of the Retired Citizens Advisory Council, many of which are duplicative in code; and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, wishes to continue eliminating duplicative provisions of Municipal Code and thus desires to amend Municipal Code to reflect all of the changes as stated above.

NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: AMENDMENT OF MUNICIPAL CODE PART II, CHAPTER 2, ARTICLE III, DIVISION 1. The Governing Body of the City of Arkansas City, Kansas, hereby amends Part II, Chapter 2, Article III, Division 1 of the Arkansas City Municipal Code to read as follows (deleted provisions struck through, new provisions in italics):

DIVISION 1. - GENERALLY Sec. 2-51. - City organizations—Appointments, meetings, officers, qualifications and vacancies.

(a) Creation and appointments. All members of any board, council, task force, committee or commission created by and existing pursuant to this code (hereafter referred to generally as “board”) shall be appointed by the mayor with the consent of the board of city commissioners, unless otherwise specifically stated in this code.

(b) Regular and special meetings. Unless specifically authorized and exempted by

this code or another controlling authority, every board shall meet regularly once a month at such time and place as designated by the chairperson. Special meetings may be called by the chairperson or upon written request signed by a majority of the members of the board. Notice of any special meeting must be given in accordance with K.S.A. 75-4317 through K.S.A. 75-4320f (the “Kansas Open Meetings Act,” hereinafter referred to as “KOMA”).

(c) Cancellation of meetings. If there is no business before a board in a given

month, the chairperson may elect to cancel that month’s regular meeting. Multiple consecutive meetings may be canceled at one time with the consent of the board, such as in the case of a summer hiatus. Notice of cancellations must be made in accordance with KOMA.

(d) Election of officers. Each board shall elect, by majority vote, one of its members

as a chairperson, who shall serve for a term of one year or until a successor is elected by the board. Each board shall elect, in the same manner and for the same term, one of its members as a vice chairperson, who shall act as chairperson in the event of the chairperson’s absence. The chairperson, or the vice chairperson in the chairperson’s absence, shall preside at and be responsible for the conduct of all board meetings. Each board also shall designate a secretary, who may be a member of the board or an employee of the city, to record the minutes of its meetings.

(e) Other offices. Unless specifically authorized and exempted by this code or

another controlling authority, no board member may hold any other public office of the city, except membership on no more than one other board as appointed by the board of city commissioners. The planning commission and board of zoning appeals shall be counted as one board for the purposes of this subsection.

(f) Vacancies and terms. In the event a vacancy shall occur during the term of any board member, the a successor shall be appointed to the remainder of the that member’s unexpired term. Whenever possible, resigning board members shall serve until their successors have been appointed and qualified. The length of terms shall be set for each board within this code. All terms shall be staggered so that the terms of no more than half of the board’s membership shall expire in the same calendar year.

Sec. 2-52. - Same—Compensation.

All members of any board shall serve without compensation, unless the board of city commissioners or another controlling authority specifically authorizes otherwise. Sec. 2-53. - Same—Budgeting.

No board shall be budgeted funding or otherwise receive funding from the city, unless the board of city commissioners, this code or another controlling authority specifically authorizes or requires otherwise. Sec. 2-54. - Same—Attendance at meetings.

(a) Absenteeism. Any member of any board who is absent without prior excuse for three consecutive regular meetings, or six regular meetings within a one-year period, of his or her respective board shall be deemed to have resigned and shall be replaced through the procedure for appointing new members to that board, unless extenuating circumstances warrant otherwise; or the board of city commissioners or another controlling authority specifically authorizes otherwise. Nothing herein prohibits the mayor from reappointing the resigning member at a future time.

(b) Determination of absence. Absences that shall be considered excused shall

include, but shall not necessarily be limited to, those arising due to emergencies, medical conditions or military leave of less than two months, or when circumstances arise that warrant a special exception, in the judgment of the board chairperson. Other situations, such as an unavoidable work conflict, bereavement or vacation, shall be designated as excused absences only with the consent of the board chairperson. Any absence by a board member who has not previously notified the board chairperson or board secretary about the absence shall be considered unexcused. The nature of the absence, whether excused or unexcused, shall be noted in the minutes submitted to the city.

(c) Quorum. A majority of the total members of any board shall be considered a

quorum, in accordance with KOMA. A quorum shall be required to be present for any meeting to occur. The board of city commissioners may consider disbanding any board if a quorum fails to be present at three consecutive regular meetings of that board.

Sec. 2-55. - Same—Minutes of meetings.

The secretary of every board or a designated city employee shall submit the minutes of every meeting of that board to the board of city commissioners. Sec. 2-56. - Same—Number of members.

No board shall have less than five or more than nine voting members, unless the board of city commissioners, this code or another controlling authority specifically authorizes or requires otherwise. Sec. 2-57. - Same—Service.

Regardless of the length of any term of appointment specified within this code, members of all boards serve at the pleasure of the board of city commissioners and may be removed from their offices at any time, with or without cause, by a vote of at least four city commissioners.

SECTION TWO: DELETION OF MUNICIPAL CODE PART II, CHAPTER 2, ARTICLE III, DIVISION 3. The Governing Body of the City of Arkansas City, Kansas, hereby amends Part II, Chapter 2, Article III, Division 3 of the Arkansas City Municipal Code to read as follows (deleted provisions struck through, new provisions in italics):

DIVISION 3. - RETIRED CITIZENS ADVISORY COUNCIL RESERVED Sec. 2-109. - Creation and membership.

The retired citizens advisory council shall consist of seven members. Members shall be drawn from diverse segments of the community, and selected for their objectivity, ability, and broad community interest regarding the retired and senior citizens of the city. Sec. 2-110. - Duties.

The citizens retirement advisory council shall meet as often as required, in the chairperson’s discretion, to perform the following duties:

(1) Serve as liaison between the retired and senior citizens of the city and the board of city commissioners;

(2) Act as an agency with the responsibility of analyzing the nature and scope of

community problems in the general area of economic, recreational, educational, nutritional, transportation, and housing needs of the retired and senior citizens of the community;

(3) Present the needs of the retired and senior citizens to the appropriate elected

or appointed officials, or to the appropriate civic or business groups and to ask that these needs be examined and corrective action taken;

(4) Enlist and encourage the resources of government, individuals and groups

toward the improvement of the living standards of the retired and senior citizens; and

(5) Encourage community support and understanding by the general public of the

council’s concerns for the community’s retired and senior citizens, and, where appropriate, encourage local, state or federal legislation to improve the general welfare of the retired and senior citizens.

Secs. 2-109111—2-133. - Reserved.

SECTION THREE: AMENDMENT TO MUNICIPAL CODE PART II, CHAPTER 2, ARTICLE III, DIVISION 4. The Governing Body of the City of Arkansas City, Kansas, hereby amends Part II, Chapter 2, Article III, Division 4 of the Arkansas City Municipal Code to read as follows (deleted provisions struck through, new provisions in italics):

DIVISION 4. - EQUAL OPPORTUNITY AND ACCESSIBILITY ADVISORY BOARD Sec. 2-134. - Creation and membership.

(a) The equal opportunity and accessibility advisory board shall consist of no less than five and no more than seven voting members. Members shall serve terms of three years.

(b) The members of the equal opportunity and accessibility advisory board shall be

drawn from diverse segments of the public community, and selected for their objectivity, ability and broad community interest. Membership shall at all times include no less than two members with a disability, or who are relatives or primary caretakers of persons with disabilities. Those with experience in working with the disabled or with expertise in accessibility issues will be given preference for appointment.

(c) Membership shall at all times include no fewer than two members with a

disability, or who are relatives or primary caretakers of persons with disabilities. Those with experience in working with the disabled or with expertise in accessibility issues shall be given preference for appointment.

(d) Membership shall at all times include no fewer than two members who are at

least 60 years of age. Those with experience in working with the retired and senior citizens of the city shall be given preference for appointment.

Sec. 2-135. - Duties of chairperson.

In addition to general duties, the The chairperson, or the vice chairperson in the absence of the chairperson, is responsible for the appointment of appropriate committees, and the preparation of an annual report to be presented to the board of city commissioners regarding the activities and concerns of the board. The board of city commissioners may elect to accept the monthly minutes of the board as a substitute for such an annual report. Sec. 2-136. - Purpose and duties.

The equal opportunity and accessibility advisory board shall ensure the benefits of the Americans with Disabilities Act and Title VI of the Civil Rights Act to citizens of the city. It also shall serve as a liaison between the retired or senior citizens of the city and the board of city commissioners. The board shall act in an advisory capacity as a clearinghouse for community concerns as outlined in this division and its duties shall be to:

(a) To help to preserve and further the good name of the city by fostering and promoting amicable relations among individual citizens and various groups of citizens in the city and its environs;

(b) To help to ensure that each citizen, regardless of race, religion, color, age, sex,

disability, language proficiency, or national origin or any other protected class, has an opportunity to develop according to his or her abilities without limitations;

(c) To act as an agency with the responsibility of analyzing the depth and scope of

community problems or needs in the general areas of community involvement and communications, accessibility, education, economic opportunity, recreation, racial inequality, transportation, housing needs, and concerns of the youth and retired or senior citizens of the community;

(d) To present such community problems or needs to the appropriate elected or

appointed officials, or the Kansas Human Rights Commission, or another appropriate local or state agency, civic group or business group, and ask that such problems or needs be examined and that the board be advised of any corrective actions taken;

(e) To enlist the resources of government, individuals, and groups toward the

improvement of intergroup relations and living standards, and encourage community support and understanding by the general public of the board’s concerns;

(f) To support local, state or federal legislation, where appropriate, that is designed

to reduce or eliminate discriminatory practices and group or individual prejudices or improve the general welfare;

(g) To advise and make recommendations to the board of city commissioners on

such matters related to accessibility as, from time to time, may be referred to the board;

(h) To evaluate public projects and activities, review plans for city construction

projects with potential accessibility issues prior to implementation, and advise city staff on matters related to accessibility;

(i) To provide technical assistance to the city on matters related to the disabled

population and serve as an advocate for citizens with disabilities;

(j) To serve as a resource on policy and/or procedure for members of the board of city commissioners and for city staff;

(k) To review federal and state regulations and guidelines on accessibility, and to report its findings to the appropriate city department, division or board; and

(l) To regularly review and revise the city’s American with Disabilities Act Transition

Plan as needed, and make recommendations for its implementation. Secs. 2-137—2-155. - Reserved.

SECTION FOUR: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the Mayor and/or staff of the City of Arkansas City to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION FIVE: PUBLICATION; EFFECTIVE DATE. This ordinance, or a summary thereof, shall be published one time in the official City newspaper, and shall take effect and be in force from and after said publication. PASSED AND ORDAINED by the Governing Body of the City of Arkansas City, Kansas, on this 4th day of August, 2020. (Seal) Karen Welch, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Larry R. Schwartz, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Ordinance No. 2020-08-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on August 4, 2020, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

Item for City Commission Action Section VIII Items 1-8



Staff Contact Randy Frazer

Title: City Manager Updates Description:

1. The next meeting of the Arkansas City Area Complete Count Committee will be held at noon Thursday, August 6, either via GoToMeeting or at the Water Treatment Facility classroom.

2. The Mike Cox Memorial Golf Tournament will be held from 9 a.m. to noon Saturday, August 8 at Spring Hill Golf Course, located at 3202 N. Summit St. (Cox was a former city clerk/treasurer.)

3. The Arkansas City Police Department will be host to “Pop in the Park” from 2 to 4 p.m. Saturday, August 8 at Wilson Park, located at 701 N. Summit St. Come enjoy a free cold soda!

4. The next RISE Cowley health coalition meeting will be at 10 a.m. Tuesday, August 11 via Zoom. The coalition will be revising its bylaws and reorganizing in preparation for Pathways Phase 2.

5. The next monthly Cowley County Legislative Committee meeting will be at noon Tuesday, August 11 at the Arkansas City Area Chamber of Commerce office, located at 106 S. Summit St.

6. The City plans to offer a free KOMA/KORA training for municipal officials from 8:30 a.m. to noon Thursday, August 13 at the Water Treatment Facility, located at 400 W. Madison Ave. This training through LKM is highly recommended for all board chairs and secretaries/staff liaisons.

7. The next City Commission study session is at noon Friday, August 14 in the city manager’s office.

8. A rescheduled and restructured Arkansas City Relay for Life will take place from 7 to 9:30 p.m. Saturday, August 15 at Wilson Park, located at 701 N. Summit St. Luminaries will be placed around the vacant north (old hospital) lot and participants will be asked to drive around the lot.



http://www.gotomeeting.com/

https://zoom.us/

Pop in the Park

2-4 p.m.August 8, 2020At Wilson Park

Feat. Ark City Police and Fire/EMS Departments

Join us for some "schoolyard"fun and a refreshing drink!

Item for City Commission Action Section IX Item 1a



Staff Contact Andrew Lawson

Title: City Advisory Board Reports Description: The following approved board and committee minutes are included in this packet:

• March 30 — Historic Preservation Board • April 13 — Historic Preservation Board • June 18 — Recreation Commission • June 18 — 2020 Tacolalah Committee • June 18 — Building Trades Board • June 25 — Beautification and Tree Advisory Board • June 29 — Recreation Commission (special budget meeting) • July 10 — Recreation Commission (special budget meeting) • July 16 — Beautification and Tree Advisory Board (special meeting)

Commission Options: 1. No action needed. Approved for Agenda by:


Arkansas City March 30, 2020 GoToMeeting Historic Preservation Board 5:30 pm Virtual meeting

Call to Order:

Roll Call: Kevin Cox [x] Foss Farrar [x] Charles Jennings [ ] Kayleigh Lawson [x] JW Lozano [x]

Staff present at roll call included Principal Planner Josh White and Public Information Officer Andrew Lawson.

1. Consent Agenda:

Lawson made a motion to approve the February 17, 2020 minutes as written. Lozano seconded the motion. Voice vote

carried the motion.

2. Historic Review-Sign (120 N Summit St)-Wilson Brewer Munson Law Office

Farrar turned the meeting over to White for a presentation on the proposed sign at 120 N Summit St. He summarized

the guidelines for sign approval. He noted the sign is a wall sign and will not be lit and that is in the same area of the

façade as the sign proposed at last month’s meeting. While the applicant was unable to attend, Mary Wilson of George

Lay Signs did briefly mention this sign in her presentation at the February meeting. Board members agreed that this sign

would actually help with the symmetry of the façade and would complement the other approved sign well. K. Lawson

made a motion to adopt the findings and approve the building permit for 120 N Summit Street as reviewed in

accordance with K.S.A. 75-224. Cox seconded the motion. The vote was taken by roll call.

Yes: Cox, Farrar, Lawson, Lozano No: None

The motion was declared passed.

3. Historic Review-Sign (112 S Summit St)-Trust Company of Kansas

Jennings joined the meeting in progress. Farrar turned the meeting over to White for a presentation on the proposed

sign at 112 S Summit St. He summarized the guidelines for sign approval. He noted the sign is a projecting sign that is

internally lit and is a shaped sign as opposed to a simple box sign. The board discussed a projecting sign’s implications

on the district. K. Lawson noted past photographs show a lot of projecting signs throughout the district throughout

history. Lozano questioned the placement of the sign. Farrar noted there are two storefronts included in this one

business. It was further discussed that the business likely wanted the sign over the main business entrance. White

noted the other door likely would not be used. Lozano felt the projecting sign was a little too overpowering for this

building and suggested a wall sign. Cox felt that there was no appropriate placement for a wall sign on the Burford

Commercial Building due to the second floor windows as well as the transom windows above the storefront and that a

projecting sign was likely the most appropriate in this situation. K. Lawson made a motion to adopt the findings and

approve the building permit for 112 S Summit Street as reviewed in accordance with K.S.A. 75-224. The motion was

seconded by Cox. The vote was taken by roll call.

Yes: Cox, Farrar, Jennings, Lawson, Lozano No: None

The motion was declared passed.

4. Other Items-Historic Preservation Fund grant opportunity

White noted that the grant deadline had been extended to April 30 so it can still be applied for. He noted that

educational opportunities were probably the best option. After discussion the board consensus was to apply for a grant

to update the walking tour brochure and possibly also create an app to go along with it. Jennings expressed interest in

including the Historic churches as part of a tour. The board directed White to look further into this and come back with

his findings at a special meeting on Monday, April 13 at 5:30 p.m. White then thanked board members for their

willingness to attend this virtual meeting.

Adjournment:

Lozano made a motion to adjourn the meeting. Jennings seconded the motion. Voice vote carried the motion.

Arkansas City April 13, 2020 GoToMeeting Historic Preservation Board 5:30 pm Virtual meeting

Call to Order:

Roll Call: Kevin Cox [x ] Foss Farrar [x ] Charles Jennings [ ] Kayleigh Lawson [x ] JW Lozano [ ]

Staff present at roll call included Principal Planner Josh White and Public Information Officer Andrew Lawson.

1. Historic Preservation Fund grant opportunity-Walking Tour

Lozano and Jennings joined the meeting in progress. White spoke about the grant application and presented his findings

from other projects including Newton/North Newton. He proposed printing 10,000 copies and developing a website in

conjunction with the city’s website redesign. A. Lawson stated this shouldn’t be a problem and that the website could

likely be a part of Visit Ark City’s site. White said he would still plan to budget for the website design just in case. The

board discussed the project and ultimately found that the application was sufficient and that we should move ahead.

They asked Farrar to represent the board at the City Commission meeting next week. Lozano made a motion to

recommend that the City apply for a Historic Preservation Fund grant to update the walking tour and create a website.

The motion was seconded by Cox. The vote was taken by roll call since this was a virtual meeting.

Yes: Cox, Farrar, Jennings, Lawson, Lozano No: None

Farrar declared the motion passed.

2. Other Items

No other items were discussed.

Adjournment:

Lozano made a motion to adjourn the meeting. The motion was seconded by Cox. Voice vote carried the motion.

2020 TACOLALAH COMMITTEE MEETING: NOON THURSDAY, JUNE 18, 2020 VIA GOTOMEETING

1. Old Business: a. After review, Tammy made a motion to approve the March 19, April 16

and May 21 minutes. Anita seconded the motion, which was approved unanimously on a voice vote.

2. COVID-19: a. Andrew provided an update on the status of the COVID-19 pandemic. He

said it appears that Cowley County will remain in Phase 3 indefinitely. b. Anita said the change in membership on the V.J. Wilkins Foundation

board is driving a bigger emphasis on youth activities and tracking measurable demographic impact as it relates to ethnicity, age, and gender.

c. Andrew led the committee through a discussion of the CDC’s Guiding Principles and Considerations for Events and Gatherings worksheet:

• We are considered higher risk: Medium-sized, in-person gatherings that are adapted to allow individuals to remain spaced at least 6 feet apart and with attendees coming from outside the local area.

• The more people an individual interacts with at a gathering and the longer that interaction lasts, the higher the potential risk of becoming infected with COVID-19 and of COVID-19 spreading.

• The higher the level of community transmission in the area (it’s currently rising in Cowley County) that the gathering is being held, the higher the risk of COVID-19 spreading during a gathering.

• That said, Tacolalah is allowed under local county guidelines. • Key considerations will be hand hygiene, respiratory etiquette,

requiring cloth face coverings, ensuring adequate supplies, signs and messages, cleaning and disinfection, restrooms, ventilation, water systems, modified layouts, physical barriers and guides, communal spaces, food service, shared objects, protections for staff who are at higher risk of severe illness, communication systems, backup staffing plan, and tracking attendance for contact tracing.

d. Anita made a motion to cancel the 2020 Tacolalah Festival. Rags seconded

the motion, which was approved unanimously on a roll call vote. e. Key findings playing into the decision to cancel the 2020 Tacolalah Festival:

• We do not want to have a diminished event from 2019 to 2020, which potentially could jeopardize future Wilkins grant funding.

• We have limited financial resources to provide needed safeguards. • This is a volunteer-run event — it is hard to ask them to risk health. • There is great concern about the potential to bring illness into our

county, especially from Sedgwick County and Tulsa. We know we had visitors and participants from both areas at the 2019 festival.

• We did not want to be known forever as a “super-spreader” event. • The event was always intended for May and already missed that day.

f. The 2021 event is currently scheduled for May 1, 2021. Mark your calendars!

3. New Business: a. Andrew will continue working for the next month or so to formalize this

committee better, with agreement from all of the City boards involved. • This will include a mission statement, bylaws and a formal board.

4. Subcommittees:

a. Advisory — Charles Tweedy • Nothing to report

b. Arts/Crafts — Nancy Holman, Amy Lawson & Rags Smith • Rags said there is no way to do these without close contact with kids.

c. Beer Garden/Marketing — Andrew Lawson • Nothing to report

d. Community — Anita Judd-Jenkins & Jose Esparza • Nothing to report

e. Corporate — Karla Gallegos Perez & Junior Urias f. Cultural/Dancing — Debbie Savala

• Debbie said the mariachi bands and dancers still will want to participate in the 2021 Tacolalah Festival. She will provide contact information for all of the groups that were signed up to perform.

o However, the performer costs may rise from this year… • She will be stepping back from the committee now, but will remain

involved with the local group of dancers and event volunteering. g. Entertainment/Music — Bobie Baker

• Nothing to report

h. Games/Activities — Candace Hendricks & Gage Musson

• Nothing to report i. Hospitality — JoAnn Bierle & Arty Hicks j. Fundraising — Pam Crain

• Andrew said we will have to reapply to V.J. Wilkins Foundation to carry forward the $2,500 in seed money for the 2021 festival event.

o Anita, Pam and Rags will help Andrew to draft a response letter. We also will try to use the website and social media to illustrate the success of the Salsa Fest and Tacolalah events.

k. Outdoor Market — Kelly Dillner • Kelly still plans to have a Cowley Outdoor Market sometime in 2020.

l. Photos/Video — Felipe Escalante m. Social/Web — Kayleigh Lawson

• Nothing to report n. Vendors — Robin Henderson & Tammy Lanman-Henderson

• Nothing to report o. Volunteers — Gary Hale & Brooke Padgett

• Nothing to report

5. Tammy made a motion to adjourn the meeting. Anita seconded the motion. There were no objections to the motion. The meeting was adjourned at 12:53 p.m.

NEXT MEETING: 1:00 P.M. THURSDAY, JULY 16, 2020 VIA GOTOMEETING

City of Arkansas City Building Trades Board

Minutes

Regular meeting held on Thursday, June 18, 2020 at 5:15 PM at the Water Treatment Plant Conference Room. Mike called the meeting to order at 5:15 PM. Mike explained that we would also have meetings in July, August and September. Roll Call: Mark Bartlett Michael Kuhn John Bahruth Randy Smith Chris Rains Jace Kennedy Ken Miller Jamie Terrill Michael Hunt Jace Kennedy made the motion to approve the minutes from September 19, 2019, and Randy Smith made the second. Voice vote carried the motion. 1. Elect Chair and Vice Chair

Mark Bartlett nominated himself for Chair and Ken Miller made the second. Voice vote carried the motion. Mark Bartlett nominated

Ken Miller for Vice Chair and Jace Kennedy made the second. Voice vote carried the motion.

2. Duties of the Building Trades Board

Mike went over the duties of the Building Trades Board. Randy Smith asked if there had been any issues with contractors not doing

what they were supposed to do. Mike explained that he tries to give people a chance to fix what the issues are, then if they don’t, the

contractor is brought to the board.

3. Septic Inspections

Mike explained to the board that the City has eliminated doing septic tank inspections because of the liability. There is not a good way

to inspect the septic tank and the lateral fields. Realtors can use a third party to complete the inspection. Ken asked what happens if a

house is sold and the septic is no good. Mike explained what the third-party inspector would do in this situation. Mike explained that

in order for someone to hook into the City sewer, the City sewer has to be within 300 feet of the property.

4. Miscellaneous

Mike welcomed the new board members, Michael Kuhn and John Bahruth. Ken Miller asked about a homeowner installing a fence

around a swimming pool. Mike explained that once the pool is filled with water, the fence has to be installed.

Jace Kennedy made the motion to adjourn at 5:27 PM and Ken Miller made the second. Voice vote carried the motion.

Arkansas City Beautification and Tree Advisory Board 6/25/20 Minutes

A regular meeting was held Thursday, June 25, 2020, at Robert Cox Memorial Park. The meeting was called to order at 4 p.m. Roll Call: Board Members Staff Liaisons Robin Henderson Randy Frazer Candace Hendricks Andrew Lawson Nancy Holman Wade Magnus Paisley Howerton Tony Tapia Brooke Padgett Brian Williams 1. Approve May Meeting Minutes:

Robin made a motion to approve the minutes of the May 28, 2020, regular meeting. Nancy seconded the motion. The motion

was approved 5-0 on a voice vote.

2. Introduce New City Manager and Review Purpose/Duties of Board:

Andrew introduced Randy Frazer, the new city manager. He and the Board reviewed and discussed the Board’s bylaws/duties.

3. Adoption Request: Robert Cox Memorial Park

Andrew brought Randy up to speed with the recent history of Board discussions surrounding whether or not to close Cox Park.

Arty Hicks said FFA at Arkansas City High School already has finished constructing the nine disc golf baskets. He said the

sooner they can be placed on a course, the better, as they are taking up space. The park can accommodate a beginner course.

Arty said the Walnut Valley Disc Golf Association (WVDGA) will need some City help with building the tee pads. Concrete

or FieldTurf would be ideal, but they can be mulch to start. WVDGA is planning to hold tournaments at least once a month.

He showed the Board areas that need to be cleared of trees and brush for Hole Nos. 3 and 4. WVDGA will assist with this.

Arty said baskets will be secured in holes with locked anchors. This way, WVDGA can remove them temporarily, if needed.

Andrew asked if the playground equipment needs to be removed. Arty said the course winds around it, so that is not needed.

Nancy asked about the next step. Andrew will give Arty an adoption form to fill out, which the Board will consider at a special

meeting sometime in early July. If they approve the proposal, he can take it to the City Commission at its July 21 meeting.

Arty talked about signage. Andrew said RISE Cowley may be able to provide money for this. The Board will have to approve.

Arty asked about the possibility of renaming the park or at least the pavilion. Andrew said that will be up to the Board later.

Randy said he used to be skeptical about disc golf, but he saw it make a major impact on the community in Moundridge.

4. Poplar Walking Trail Lighting:

Andrew submitted the grant successfully, but he hasn’t heard back on it yet. RISE Cowley set aside funds for the remainder.

5. Potential Park Renaming Request:

Andrew is still working to set up some kind of ad hoc standing committee that would remain available for these requests.

6. Tacolalah Committee Report:

The 2020 Tacolalah Festival is canceled. The next Tacolalah Committee meeting will be at noon July 16 via GoToMeeting.

7. The Pollinator Project Report:

Andrew said June 22-28 is National Pollinator Week. Paisley suggested starting a Pollinator Project group or page on

Facebook. She asked Randy about possibly planting milkweed at the old Sleeth ballpark and the Kansas-Summit “triangles.”

8. Wilson Park Master Plan Update:

Andrew said he and Randy are working to get this project moving forward again. The City Commission will look at it July 7.

The City has until September 2022 to finish using the Land and Water Conservation Grant, which is for up to $300,000.00.

9. Other Miscellaneous Items:

The Paris Park plaza proposal continues to be studied by staff, but it won’t go before the Planning Commission until August.

Candace asked about beautification and repainting of the underpasses. Andrew said the project currently is in the CIP for 2021.

Brooke asked Randy about the downtown trees removed by Tony’s crews. Randy said they were pushing up the sidewalks.

Brian asked about the home improvement grant program. Andrew said it has been derailed by the pandemic and budget crisis.

Brooke made a motion to adjourn the meeting. Robin seconded the motion, which was approved 5-0 on a voice vote. The meeting was

adjourned at 5 p.m. The next regular meeting of the Beautification and Tree Advisory Board will be at 4 p.m. July 23, 2020.

Arkansas City Beautification and Tree Advisory Board 7/16/20 Minutes

A special meeting was held Thursday, July 16, 2020, via GoToMeeting due to a pandemic. The meeting was called to order at 10 a.m. Roll Call: Board Members Staff Liaisons Robin Henderson Randy Frazer Candace Hendricks Andrew Lawson Nancy Holman Wade Magnus Paisley Howerton Tony Tapia Brooke Padgett Brian Williams 1. Review Public Land Adoption Policy:

Andrew reviewed the existing Public Land Adoption Policy with the Board and explained how it will apply to this request.

2. Adoption Request: Robert Cox Memorial Park

Andrew summarized the adoption proposal from the Walnut Valley Disc Golf Association and asked if there were any

questions. Nancy asked about the proposed course signage. Andrew said it will be brought to the Board at a future meeting.

Andrew said he was uneasy about paid advertising on the signs and said he would prefer to see fundraiser events. He said

those aesthetic decisions are ultimately up to the Board, however. The Board members agreed signage needs to be “tasteful.”

Brooke made a motion to recommend that the City Commission approve the Cox Park adoption proposal from the Walnut

Valley Disc Golf Association. Robin seconded the motion. The motion was approved 4-0 on a voice vote.

Nancy made a motion to adjourn the meeting. Candace seconded the motion, which was approved 4-0 on a voice vote. The meeting

was adjourned at 10:27 a.m. The next regular meeting of the Beautification and Tree Advisory Board will be at 4 p.m. July 23, 2020.

city of arkansas city board of city commissioners · 1. approving the july 7, 2020, regular meeting...

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