city of brockville council meeting

City of Brockville

Council Meeting

Tuesday, March 22, 2016, 7:00 pm

City Hall - Council Chambers

Notice and Agenda

Page

MAYOR'S REMARKS

DISCLOSURE OF INTEREST

ADOPTION OF COUNCIL MINUTES

THAT the minutes of the Council Meeting of March 8, 2016 be adopted and circulated as read.

7 - 11

CORRESPONDENCE, COMMUNICATIONS AND PETITIONS

1. Multicultural Week

(Brockville and District Multicultural Council)

THAT Council do hereby proclaim the week of May 2nd to May 8th, 2016 as Multicultural Week in the City of Brockville.

2. Public-Rail Safety Week

(Operation Lifesaver)

THAT Council do hereby proclaim the week of April 25th to May 1,

2016 as Public - Rail Safety Week in the City of Brockville.

12

3. Ombudsman Investigation

OPP Contact Adhoc Committee meeting March 7, 2016

THAT the correspondence dated March 17, 2016 from the Office of the Ontario Ombudsman concerning an investigation of a

complaint with regard to the March 7, 2016 OPP Contact Adhoc

Committee meeting, be received.

13

of 50

Notice and Agenda

Council, March 22, 2016

DELEGATIONS

1. 2017 Rails to Trails Festival

(Ms. Amanda Petch of The Works)

Ms. Petch will present an overview of an event being planned for the summer of 2017 in celebration of Canada's 150th anniversary

and the opening of the Brockville Railway Tunnel.

14 - 28

STAFF REPORTS

1. 2016-034-03

150th Canada Celebrations

THAT City Council provide direction to staff on facilitation towards

the execution of one of four festival/special event options associated with the City of Brockville’s celebration on the

Canada’s 150 anniversary; and further,

THAT the financials, milestones and/or third party commitments on the preferred option be provided for recommendation for the

EDP April 5th meeting; and further,

THAT the City submit application for grant funding from Canada Heritage on the preferred option to enable for enhancement of

both programming and marketing of the festival/special event once this assessment process is completed.

29 - 40

2. 2016-037-03

Request for Release of Funds

For Incremental Purchases

Brockville Railway Tunnel Committee

THAT Council authorize the release of $25,000 from the Tunnel Capital Account for incremental expenditures by the Railway

Tunnel Committee in accordance with the City of Brockville’s Purchasing Bylaw under the supervision of staff.

41 - 42

of 50

Notice and Agenda


REPORTS BOARDS AND COMMITTEES

FINANCE, ADMINISTRATION AND OPERATIONS

Councillor J. Fullarton, Chair

Councillors J. Baker, T. Blanchard, J. Earle

Meeting held on March 15, 2016

43 - 50

FAO - CONSENT AGENDA

All matters listed under Consent Agenda are considered to be routine and will be enacted by one motion. Should a Council

member wish an alternative action from the proposed recommendation, the Council member shall request that this

matter be moved to “separate” the item.

THAT the following items, as listed on the Finance, Administration and

Operations Committee agenda are recommended by the Committee to

be passed by Consent Agenda

1. Community and Primary Health Care

2016 Capital Campaign

(Ms. Judi Baril)

THAT the Committee supports the request from Community and

Primary Health Care to provide funding in the amount of $2000. per year for 5 years to be funded from the Fiscal Policy Reserve in

2016 and added to the budget for the following four years.

2. Prime Minister Youth Advisory Committee

Brockville Youth Advisory Committee

THAT the Finance Administration and Operations Committee

authorize the Brockville Youth Advisory committee to send the correspondence concerning the Prime Minister's Youth Committee.

3. 2016-017-02

Aquatarium Parking Systems Funding

THAT Council authorize the allocation of $51,788 from the Parking

Reserve Fund to finance parking systems/signage at the Aquatarium.

of 50

Notice and Agenda


4. 2016-031-03

Tender 2016-01

Supply of Gasoline and Diesel Fuel

THAT the tender from MacEwen Petroleum Inc. for the supply of gasoline and diesel fuel for the period April 1, 2016 to March 31,

2018 be accepted; and

THAT the expenditures be charged to Account 01-5-212146-2530.

5. 2016-035-03

Q2016-03 Purchase of a Front Line Patrol Vehicle

THAT the quotation from Riverside Chevrolet Buick GMC Ltd., Brockville, Ontario, in the amount of forty-three thousand seven

hundred sixty-six dollars and three cents ($43,766.03) including HST for the purchase of a 2016 Chevrolet Tahoe Two Wheel Drive

Police Package, Four Door SUV vehicle be accepted; and

THAT the necessary funds be expensed from the Fleet Capital

Account 9101010-9902022-9391.

6. 2016-036-03

Q2016-02 Purchase of an Administration

Emergency Response and Command Vehicle

THAT the quotation from Riverside Chevrolet Buick GMC Ltd.,

Brockville, Ontario, in the amount of forty-seven thousand six hundred twenty-nine dollars and fifty cents ($47,629.50)

including HST for the purchase of a 2016 Chevrolet Tahoe, Four Wheel Drive, Four Door, SUV vehicle be accepted; and

THAT the necessary funds be expensed from the Fleet Capital

Account 9101010-9902021-9391.

7. 2016-032-03

Water and Wastewater Rates for 2016/17 Fiscal Period

THAT Council approve the water rates and the respective wastewater surcharge for the fiscal period April 1, 2016 to March

31, 2017.

of 50

Notice and Agenda


8. 2016-033-03

2015 Council Remuneration & Expenses

THAT Council receive the Treasurer's Report on 2015

Remuneration and Expenses for Members of Council and Board Members appointed by the city (Attachment 1 to Report 2016-

033-03).

9. 2016-023-02

Record Retention and Destruction Classification

THAT Report number 2016-023-02 regarding the retention and destruction of corporate records be received; and

THAT the attached draft By-law be brought forward for consideration; and

THAT By-law 005-1991 be repealed.

NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL

Nil.

UNFINISHED BUSINESS

Nil.

EMERGENCY BUSINESS

Nil.

BY-LAWS

020-2016 A By-law to establish General Fees and Service Charges

021-2016

A By-law to Adopt the 2016 Operating, Capital, Water

and Wastewater Budgets

022-2016

A By-law to Adopt fees and charges respecting

Wastewater Services

of 50

Notice and Agenda


023-2016

A By-law to regulate the water rates for the City of

Brockville and certain areas of the Township of Elizabethtown-Kitley

READING OF THE BYLAWS

THAT By-laws Numbered 020-2016 to 023-2016 be introduced and the

same be now read a first, second and third time, signed by the Mayor

and Clerk, sealed with the Seal of the Corporation and be recorded.

CONFIRMATORY BYLAW

THAT By-law Number 024-2016 to confirm the Proceedings of Council at its meeting held on March 22, 2016 be read a first, second and third

time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.

MAYOR'S ANNOUNCEMENTS

MEDIA QUESTION PERIOD

ADJOURNMENT

THAT Council adjourn its proceedings until the next regular meeting scheduled for April 12, 2016.

of 50

Council Minutes

City of Brockville

Council Meeting


City Hall, Council Chambers

Council Members Present:

Mayor D. Henderson

Councillor T. Blanchard

Councillor L. Bursey

Councillor P. Deery

Councillor J. Earle

Councillor M. Kalivas

Councillor D. LeSueur

Absent:

Councillor J. Baker

Councillor J. Fullarton

Staff:

Mr. B. Casselman, City Manager

Mr. D. Dick, Director of Corporate Services

Mr. S. Fraser, Chief of Police

Ms. S. MacDonald, City Clerk (Recording Secretary)

Mr. D. Paul, Director of Economic Development

Mr. P. Raabe, Director of Environmental Services

MOTION TO MOVE INTO CLOSED SESSION (6:00 PM)

Moved by: Councillor Bursey

Seconded by: Councillor Blanchard

THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 (e)&(f) and Sub. (3.1), Council resolve itself into the Committee of the Whole, In Camera, closed to the

public to consider:

1. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

2. advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

3. and for the purpose of educating or training the members

CARRIED

Page 1 of 5 of 50

City of Brockville

Council Meeting Minutes - Tuesday, March 08, 2016

REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA (7:15 PM)

Moved by: Councillor LeSueur

Seconded by: Councillor Kalivas

THAT Council rise from Committee of the Whole, In Camera and the Chairman report that all recommendations adopted in Committee of the Whole, In Camera,

be adopted.

CARRIED

MAYOR'S REMARKS

Mayor Henderson bestowed congratulations to Councillor Bursey who spoke at the

OGRA/ROMA conference on voting reform.

His Worship then introduced Chris Hum, Brockville Young Professionals who announced that Brockville has made the Top 10 for the 2016 Kraft Hockeyville.

Mayor Henderson and Council congratulated the Young Professionals for raising over $60,000 in support of Rotary Park and thanked Councillor Deery for his

submission to Kraft which entered Brockville in the running.


Nil.

ADOPTION OF COUNCIL MINUTES

Moved by: Councillor Earle

THAT the minutes of the Council Meeting of February 9, 2016 and February 23, 2016 be adopted and circulated as read.

CARRIED

CORRESPONDENCE, COMMUNICATIONS AND PETITIONS

1. Request for Interim Loan

Aquatarium

3/8/16 - This item was withdrawn at the request of the Aquatarium

Page 2 of 5 of 50

City of Brockville


2. Red Cross Month

(Canadian Red Cross Ontario Zone)

Moved by: Councillor Bursey

THAT Council hereby declare March 2016 as Red Cross Month in the City of Brockville.

CARRIED

DELEGATIONS

1. Presentation of Regional Commanders Recognition Awards

to Brockville Fire Fighters

Mr. Bill Bolton, OPP Detachment Commander

Detachment Commander presented Regional Commanders Recognition

Awards to Acting Captain Scott Smith, Fire Prevention Officer Matt Tyo and Fire Fighter James Coderre for their actions during an incident on

September 27, 2013.

STAFF REPORTS

Nil.

BY-LAWS

014-2016

A By-law to amend by-law 085-2014 being a By-law to Appoint

Members to Various Boards and Commissions (Waterfront Committee)

015-2016

A By-law to Appoint Richard Bruce as a Municipal Law Enforcement

Officer For The City of Brockville

016-2016

A By-law to Authorize the Appointment of Municipal Law Enforcement Officers and Peace Officers as it Applies to the Private Property of

Brockville General Hospital 70 & 75 Charles St., Brockville, Ontario

017-2016

A By-law to Authorize the Appointment of Municipal Law

Enforcement Officers and Peace Officers as it Applies to the Private Property of Wall Street United Church, 5 Wall Street, Brockville,

Ontario

Page 3 of 5 of 50

City of Brockville


018-2016

A By-Law of the City of Brockville to establish the maintenance, management, regulation and control of the Brockville Cemetery and

to repeal previous By-laws

READING OF THE BYLAWS

Moved by: Councillor Kalivas Seconded by: Councillor LeSueur

THAT By-laws Numbered 014-2016 to 018-2016 be introduced and the same be now read a first, second and third time, signed by the Mayor and Clerk, sealed

with the Seal of the Corporation and be recorded.

CARRIED

CONFIRMATORY BYLAW


THAT By-law Number 019-2016 to confirm the Proceedings of Council at its

meeting held on March 8, 2016 be read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded.

CARRIED

MAYOR'S ANNOUNCEMENTS

Nil.

MEDIA QUESTION PERIOD

ADJOURNMENT


THAT Council adjourn its proceedings until the next regular meeting scheduled for March 22, 2016.

CARRIED

Page 4 of 5 of 50

City of Brockville


The meeting adjourned at 7:32 pm.

Mayor City Clerk

Page 5 of 5 of 50

(WU(YZ(d

rVEo

MAR8 - 2O

_____

Operation Gareautrain L CLERKOttawa, Ontario Ki P 639téléphone (613) 564-8094télécopleur (613) [email protected]

March 4, 2016

Office of the ClerkCity of BrockvilleP0 Box 5000Brockville, ON K6V 7A5

Dear Sir! Madam:

Canada’s 14th annual national Public - Rail Safety Week will be held from April 25 to May 1,201 6. As you know, the purpose of this significant event is to raise rail safety awareness amongall Canadians and to highlight the ongoing commitment of communities such as yours, alongwith the rail industry, its member companies and their employees, in order to make Canada’srail network even safer.

Last year, your Council joined safety efforts of many other Canadian municipalities by adoptinga resolution to support the Public - Rail Safety Week. Once again this year, OperationLifesaver is proud to support the various activities and events that will be taking placethroughout Public - Rail Safety Week across the country to raise public awareness on reducingavoidable accidents, injuries and damage caused by collisions at level crossings or incidentsinvolving trains and citizens.

Your Council can continue to be a powerful ally for our public awareness campaign byreiterating its engagement and by adopting the enclosed draft resolution to support Public -

Rail Safety Week in your community. Should you require additional information aboutOperation Lifesaver and rail safety, please consult www.operationlifesaver.ca.

Thank you in advance for your continued support to Public - Rail Safety Week. We wouldgreatly appreciate it if you would send us a copy of your resolution and please tell us how youwill be promoting rail safety in your community this year.

Stephen Covey Mike RegimbalPresident National DirectorOperation Lifesaver Operation Lifesaver

End.

A partnership initiative of the Railway Association of Canada and Une initiative de partenariat de ‘Association des chemins defer duTransport Canada and works in cooperation with the rail industry, Canada et Transports Canada qui travaille en collaboration avecgovernment, police, unions, and many public organizations and l’industrie ferroviaire, es gouvernements, es corps de police, escommunity groups. syndicats ef es groupes sociaux.

Look Listen Live!Regardez Ecoutez Restez en Vie!

YEARA,NSOPERATIONS ‘ • OPERATIONLIFESAVER GAREAUTRAIN

REI-2-3

Operation Lifesaver901 - 99 Bank StreetOttawa, Ontario Ki P 639Telephone (613) 564-8094Fax (613) 567-6726e-mailadmin©oerationIifesaver.ca

of 50

OOmbudsman

March 17,2016

Via mail and email

Council, City of BrockvilleC/O City Clerk, Sandra MacDonaldCity of Brockville1 King Street WestPO. Box 5000Brockville, ON K6V 7A5Email: smacdona|d@brockvi||e.com

Dear Council for the City of Brockville:

Re: Ombudsman Investigation

This is to notify you that the Ombudsman’s Office has received a complaint alleging thaton March 7, 2016, the OPP Contact Adhoc Committee held a meeting that did notcomply with the open meeting rules in the Municipal Act, 2001. The Ombudsman’sOpen Meeting Law Enforcement Team will be investigating this complaint.

Robin Bates of our Office will be in Contact with the Clerk, Sandra MacDonald, in thenear future to provide further information with respect to the conduct of thisinvestigation.

Please do not hesitate to contact Ms. Bates at 416-586-3438, should you have anyquestions or concerns.

Thank you for your cooperation with our Office during this investigation.

Sincerely,,, .?

/Kay”Wendy RayGeneral Counsel

BellTrinitySquare483 Bay Street, l0th Floor,SouthTower, Toronto, ON MSG QC‘?

483, rue Boy, 109 étage, Tour sud, Toronto (Ontario) MSG 2C9

Alb-586-33004l(')—586—3A85 ll l—86é—4l T4421]

www.ombudsmon.on.cofacebook,com/OnlorioOmbudsmcIn twitter.com/Onl_Ombudsmon youtube.com/OntarioOmbuc|smon of 50

_

jJj: oi1s(L ,

FESTIVAL OVERVIEW

On what marks Canada’s 150th year of Confederation, Brockville will celebrate the grandre-opening of Canada’s first and oldest Railway Tunnel, integrating it into the ever expandingBrock Trail, and connecting it to the expansive network of spectacular hiking and biking trailsleading through the breathtaking 1,000 Islands region.

Honouring the Victorian era from which they both arose, the festival will offer visitors a playfulplace of whimsy, magic and mystique with a travelling carnival and, explore the railway’s pastwith authentic stories, various displays and, artistic interpretations of period architecture througha photographic competition.

This and so much more is the allure and attraction of Brockville’s 2017 Rails to Trails Festival.

Brockville, Ontario, Canada of 50

J Viis

ACTIVITIES & SHOWS

Location: Armagh S Price Park

Official Railway Tunnel Ribbon Cutting EventA special eventfor dignitaries, invited guests, media and general public to mark there-opening of Canada’s oldest Railway Tunnel and Brockville ‘s newest recreationaladdition and it’s link to the Brock Trail.

• P&G 5K Vibrant Living 5K RunAs a component of the official opening, P&G ‘s Vibrant Living team will kick off thefestival with their 5k run that will include a stretch through the tunnel.

• Art/Photo Contest DisplayA contest and exhibition ofheritage architecture, art and photography. Artists andphotographers would submit their work, which in turn would be judged by a panel ofacclaimed artists and photographers, with the winning works on display at the Festival.

• Visitor Information CentreModel trains, Railway and Railway Tunnel display of vintage images and expansion plans.Souvenirs, information, raffle tickets and much more will be found under one roof. Inaddition,festival-goers will have the opportunity to visit the Arts Centre for special filmscreenings by accessing the Hop On and Hop Offfestival bus.

• The Jigger — Railway Museum of Eastern OntarioRunning along a stretch of track, visitors can try their hand at operating a railroad carpowered by their very own steam power.

• On The TrailsWhere walking, hiking and cycling meet. Visitors will have the opportunity to see first handhow the Tunnel, the Brock Trail and the expansive 1000 Islands trails all come together and,sign up to participate in a “slow-ride” group bicycle tour.

• Fitness ChallengeA test of stamina or speed? The stationary bike race will match amateurs and bike enthusiastto see who can outdo the other.

• Local Performers CircleThe perfect space dedicated to Brockville ‘s home grown musical and entertainment prowess.Local talent can commune in this open space and share their talents with enthusiasticonlookers.


j;1Lj o1i1sE F; I r._)

• School ContestSchool projects on display — children will be encouraged to participate in a project/contestthat will be driven by learning. Winning entries will be put on displayforfestival-goersto view.

• Caboose — In collaboration with the Brockville MuseumThe caboose will be transformed into a Photo Booth experience. Imagine dressing up inperiod costume and posing for a memorable souvenir.

• On the Rails — In partnership with the Railway Museum of Eastern OntarioAs a festival partner, the Railway Museum ofEastern Ontario will bring stories of life on therails told by those that lived itfirst hand; The old steamer (working on the railway in the1950s), diesel dudes (yes, we used the word dudes) and a telegrapher will share interactivestories and general railway history that will captivate young and old.

• Kayaking, Canoe and Paddleboat CenterVisitors will have an opportunity to rent paddleboats, canoes or kayaks and enjoy aleisurely boating experience on the St. Lawrence, surrounded by sights and sounds of thewaterfrontfestival.


4M!6i

Location: Water Street

• Victorian CarnivalInspired by the legendary magic and allure of Victorian era carnivals and sideshows,Absolute Lunacy is an authentic all-senses escape where visitors become immersed ina colorful, gritty, surreal andfrequently bizarre entertainment extravaganza.

• ALIVE on the InsideA theatrical Victorian sideshow where extreme theatre meets childhood memories. Acting asan interpreter between tradition and modernity, Giovanni guides the spectators through thehistory of the travelling Sideshows. A cast ofoutlandish characters, including a swordswallower, human pincushion, illustrated man, contortionist, and more, come together onstage, performing their fascinating feats to the haunting beat ofMontreal’s The Unsettlers,adding an even stranger twist to this machine offorgotten dreams.

• Games of Chance and Vintage RidesPast the brightly lit front gate, shimmering lights lead the way to vintage rides, skill-testinggames,fortune tellers, colorful banners and World of Wonders exhibit and so much more.

- High StrikerSwing the mallet, ring the bell and win a prize! Festival-goers can test themselves on thisvintage game of strength.

- Ferris WheelThe Eli-Bridge’s oldest running Ferris wheel will celebrate its 100th birthday at therBrockville festival, expecting to draw international attention.

- 1938 CarouselThe 1938 Allen Herschell carousel boasts all wooden, 3 abreast jumping horses withtwo chariots.

• World of Wonders Exhibit (under the Big Tent)Decades ago these amazing artifacts of roaming carnivals and circuses travelled all thecontinents of the world in crates, steamer trunks, trains, wagons and ships. Step inside aWorld of Wonders and discover the wonderfully weird stories and strange specimens ofa time gone by.

• Clairvoyant CaravanYearning to know what yourfuture holds in storefor you? Will you find love or a greatadventure? Step inside the vintage bus where mystics and Gypsies will answer yourquestions andforetell yourfuturefrom a deck of cards.

________

Brockville, Ontario, Canada

________

of 50

Ij

EE

IK-g

of 50

iis— Festival * August 10-13,2017

1estiV& OVerVieiA?

On what marks Canada’s

1Oth Qear ot CoI)tedertioI),Brockville will celebrate

the grand re-opening of Canada’sfirst and oldest

;.,

integrating it into the ever expanding

rock ]i1,and connecting it to the

expansive network of spectacular hikingand biking trails leading through thebreathtaking 1,000 Islands region.

Honouring the Victorian era from which they both arose,

the testiV&

I

*

will offer visitors a playful place of whimsy, magic andmystique with a travelling carnival and, explore the

railway’s past with authentic stories, various displaysand artistic interpretations of period architecture through

a photographic competition.

This and so much more is the allure and attractionof Brockvilles

2017 Ri1s to ]iIs IlestiV&.

C

of 50

3

itraI*Aist 10-1 17

____

OVerVIeIA? IestiV& [.QctIoos

of 50

Sir6i UäilsFestival A’t 1..13,

I&catioo: Jkrog3 ?jice ?jrk

pI

3

?4G Vibrot1Jviog

of 50

JM!61i1sFésvä * AjTgust 1Q-13, 2017

JkirDijl3 Fice ?jrk tiVities

Community Art Project Unveiling

A permanent art display applied directly onto thecrossroads of Water Street and Market Street West.

This project will encourage local students to create acommemorative design that ties together Canada’s

150th birthday, the historic Railway Tunnel andBrockville’s ties to water, rails and trails.

1kiDg,, ooe od ddIebot ceoterVisitors will have an opportunity to rent paddleboats, canoes or kayaks

and enjoy a leisurely boating experience on the St. Lawrence,surrounded by sights and sounds of the waterfront festival.

0i Fje 1ii1sWhere walking, hiking and cycling meet.

Visitors will have the opportunity to see first hand how theTunnel, the Brock Trail and the expansive 1000 Islands trailsall come together and, sign up to participate in a “slow-ride”

group bicycle tour.

In collaboration with the Brockville MuseumThe Caboose will be transformed into a Photo Booth

experience. Imagine dressing up in period costume andposing for a memorable souvenir.

‘Fi’rnneot ktwork

The boose

of 50

M!6 1I&1sI L!L t: _4

roi3 Fjce ?jrk ctiVities

A special event for dignitaries, invited guests, media andgeneral public to mark the re-opening of Canada’s oldest

Railway Tunnel and Brockville’s newest recreational additionwith its link to the Brock Trail.

Visitor IDorwtioo CeotreModel trains, Railway and Railway Tunnel display of

vintage images and expansion plans. Festival souvenirs,information, raffle tickets and much more

all under one roof.

Lj c& jorwers CjrdeThe perfect space dedicated to Brockville’s home grown

musical and entertainment prowess. Local talent cancommune in this open space and share their talents

with enthousiastic onlookers.

I

Dtroce kcli

of 50

iis- Festival * August 1O-132O1 7

P(w[5 Fice Fjrk P(ctivitiesG Vibrot Ijinog 5tFjE)

As a component of the official opening,P&Gs Vibrant Living team will kick off the festival

with their 5k run that will include a stretch through the tunnel.

kt/’lioto ootestj.isp1A contest and exhibition of heritage architecture art and

photography. Artists and photographers would submit their work,which in turn would be judged by a panel of acclaimed artists andphotographers, with the winning works on display at the Festival.

Oo the RiIsIn partnership with the Railway Museum of Eastern Ontario

As a festival partner, the Railway Museum of Eastern Ontario willbring stories of life on the rails told by those that lived it first hand;

The old steamer (working on the railway in the l950s),diesel dudes (yes, we used the word dudes) and a telegrapher

will share interactive stories and general railway historythat will captivate young and old.

-

_

- -

—

r

I7itoess Ch&leDge

3tatioD&2 ike RcePtjest o stwio or speed?

.4

Ifie sttioo&2 bike race lAliIl watchawateirs aod bike epth(Jsiast to see

who cai o(itdo the other.

of 50

1iIsFestival * Ai io- 2017

I...Qctioo: Wter3treet

p

of 50

(4 tiva1 Aigust iO-.—

Victorio voiV1 t Wter3treet

Inspired by the legendary magic and allure of Victorian eracamivals and sideshows.

% bsolte LJrmc2 1w

is an authentic all-senses escape where visitors become immersed ina colorful, gritty, surreal and frequently bizarre

entertainment extravaganza.

1938 rosel

tfe P(tiqie 1*rris WheelThe Eli-Bridges oldest running Ferris Wheel will celebrate its

100th birthday at the Brockville festival, expecting to drawintemational attention.

I3ig1p iot

F[)iV& ‘!)DeFS

of 50

1i1s(-. Fesia1*August1O43 2017 -

Yictoriao rDiVaI t Wter3treet

ALIVE on the Inside, a theatrical sideshow, where extreme theatremeets childhood memories. A talker weaves a story with a cast of

outlandish characters, including a sword swallower,human pincushion, illustrated man, contortionist, strongman,and more, evoking the magic and tradition of lost camivals.They perform their fascinating feats to the haunting beat of

The Unsetilers, Montreal’s band of timetraveling troubadours,adding an even stranger twist to this machine of forgotten dreams.

ALIVE on the Inside is pure voyeurism, a provocative,audacious and alltogether radical experience.

WARNING; This show contains scenes that may bedisturbing for some viewers.

roiV& [j)trDce Gate

World ot Woders exhibit(under the Big Top)

Decades ago these amazing artifacts of roaming carnivals andcircuses travelled all the continents of the world in crates, steamertrunks, trains, wagons and ships. Step inside a World of Wondersand discover the wonderfully weird stories and strange specimens

of a time gone by.

kavoE) the Ioside

Gwes o ChDceIfie jiroot RJD

of 50

March 10, 2016

REPORT TO COUNCIL — TUESDAY MARCH 22, 2016

201 6-034-03 DAVID C. PAUL150th CANADA CELEBRATIONS DIRECTOR OF ECONOMIC

DEVELOPMENT AND TOURISM

RECOMMENDATION

THAT City Council provide direction to staff on facilitation towards the execution of one offour festival/special event options associated with the City of Brockville’s celebration onthe Canada’s 150 anniversary; and further,

THAT the financials, milestones and/or third party commitments on the preferred option beprovided for recommendation for the EDP April 5th meeting; and further,

THAT the City submit application for grant funding from Canada Heritage on the preferredoption to enable for enhancement of both programming and marketing of thefestival/special event once this assessment process is completed.

PURPOSE

To prepare a “refresh” of the City’s Economic Development Strategy. To providefestival/special event options for Council consideration on the hosting celebrations forCanada’s 150 Anniversary, and as such, secure funding support from both Federal andProvincial governments.

BACKGROUND

• The Tunnel Committee contracted a professional event company ,“The Works,” toprovide a concept festival outline associated with the opening of the BrockvilleRailway Tunnel in June 2017, and further, capitalize on the grant funding fromCanada Heritage for community celebrations for the 150 Canada AnniversaryCelebrations. The costing on this task was $8,200.00. A budget of $30,000 wasapproved earlier for the tunnel opening event

• The Tunnel Committee were positive on receiving the concept plan but notcommittal on being responsible for the delivery of the proposed programming andreferred back to City staff

• “The Works” introduced the concept later to the EDP committee with arecommendation for a staff report for assessment and potential options forconsideration

• The elements of the concept was a carnival program of rides and side showperformances with some elements aligned to the theme of Rail to Trails being thebranding messaging of the proposed festival.

of 50

2016-034-03150th CANADA CELEBRATIONS Page 2

• Appendix A outlines some of the proposed concept

• The general consensus from the EDP meeting was aligned to the need tounderstand the level of city commitment towards the festival and the related riskassessment

• The federal government funding is the time sensitive factor regarding the hosting ofa festival/special event for Brockville’s celebration of Canada’s 150 anniversary andthe application process through Canada Heritage, and related time frame topotentially secure grant funding from the $30 million fund. Currently there arecommitments of over $10 million already to communities for this special event

• The Port of Brockville was also invited to participate in a PAN AM program for majorProvincial funding support through the Celebrate Ontario Blockbuster Programbased on the relationship established with 8 other Ontario ports during the 1812Tall Ships tour in June 2013.

• The PAN AM program would provide a major sharing of provincial marketing andprogramming support of up to an estimated value of $1 million with the otherOntario ports, however, the date for Brockville’s participation would be the secondweek-end of August 2017 which coincides with the annual Brockville Ribfest

• The PAN AM program includes touring theatrical group performances, ParksCanada exhibition, naval ship visitation, demonstrations, encampments andprovincial and international marketing support

• No other Eastern Ontario port has been invited to participate in this 2017 PAN AMoffering, and as such, a valued offering of exclusivity for Brockville

• Following this announcement, the Economic Development Office convenedmeetings with Ribfest, Councilor LeSueur from Tunnel Committee and The Worksto explore the opportunity for partnerships on the execution of this concept forsecond week-end in August 2017, and thus capitalize on the PAN AM offerings.The initial date was in June 22nd week-end 2017

• The Ribfest planning committee was generally receptive to the partnership basedon the synergies and marketing support, but did wish to ensure their fund raisingcommitment was not compromised with the combined events

• There are no other community organizations such as the DBIA or Chamber that arewilling to manage the festival. The hiring of The Works for a management fee of$75,000.00 was the recommendation of the Tunnel Committee due to inability toattract a local organization to undertake a signature festival

• Based on the feedback from the recent EDP meeting and some external comments,additional options have been outlined in the subject report for Council consideration

of 50


ANALYSIS

Option I

• The Works Festival Concept with Brockville Ribfest for August 10th to 14th 2017-4day event

• To partner with existing Ribfest Committee and build on existing local and regionaltourism market with good established visitation and well organized committee oncombining the proposed Carnival concept with the food and youth programming ofRibfest is strong positive

• The Works are a solid and recognized professional event management companywith over 20 years of experience with event supplier connections in Europe andCanada

• The Works concept would have greater market penetration beyond local andregional market and essentially manage all aspects of planning and execution ofthe project in concert with Ribfest, and creating higher economic impacts andbenefits amongst the three options provided

• This option has the greatest risk assessment and any shortfalls would be theresponsibility of the City

• The initial feedback on the carnival/sideshow theme has mixed reviews with somecommentary slanted towards “dark entertainment.” This would need to be furtherrefined for appropriateness towards the Canada birthday celebration context. It is aunique and different entertainment offering not presented in this market for manydecades

• This option would capitalize on the benefits of PAN AM Celebrate OntarioBlockbuster funding and generate some excellent exposure in the Ontario andnorthern US marketplace beyond the market reach capacity of the other options

• Failure to capitalize on this PAN AM option would likely see the funding and relatedprofile being provided to Kingston

• The additional time to host this event in August provides flexibility for completion ofthe rail tunnel opening from the original June date

• The requirements from the City are similar to most of the community waterfrontfestivals being street closures, use of Blockhouse Island and Water Street ParkingLot and possible insurance coverage

• Festival costing and revenue projections have been completed and financials havesome supporting community comparisons for further review but located in largermarkets

of 50


• Reference to the submitted financials, there is a projected surplus of $182,455.00based on revenues of $672,855.00 and expenditures of $490,430.00

• The revenues are aggressive and greater than revenue projections of the two mostsuccessful Brockville festivals being Riverfest and Tall Ships. Revenues for TallShips was just under $500,000.00 for the two day event in 2013 generating asurplus of over $100,000.00

• Specifically, the proposed revenues for government grants are attainable andrealistic

• Revenues from corporate sponsorship are marginally higher than traditional normsby up to 25%, but due to the significance of Canada’s birthday, are achievablebased on some early feedback as reported by The Works

• The advanced fundraising target at $50,000.00 will be a challenge due to thenumber of current and proposed fundraising campaigns for community. Event fundraising takes a lower priority compared to health and social causes. Additionally,Ribfest does rely on their own corporate fundraising and sponsorships for BigBrothers and Big Sisters

• The remaining revenue generation of $343,000.00 from all admissions, rides,merchandising and vendor rentals will be challenging, and again, beyond the normof previous festivals. These projections for a small market area like Brockville willrequire further assessment and comparatives to establish a better comfort zone. Abest case scenario would be a break even proposition with the government grantscovering the reduction in admissions to a more reasonable level

• The expenditure estimates are realistic and quotations on same have beensecured by The Works

• The Side Show item of $147,000.00 is excessive for value added. This may be onearea of further negotiation to ensure a higher and suitable degree of entertainment,a better alignment to the anniversary theme and to provide an entertainmentoffering that can generate a great consumer draw from the target marketplace. Thiscomment is however subjective and again, consumer feedback could provide abetter assessment of this type of show

• Close communication with Ribfest partner necessary to ensure an equitable sharingof festival expenditures and to avoid conflict between sponsorship sourcing

• The Works have positive response from the Railway Association of Eastern Ontarioand the Brockville Museum for guidance and public relations support

• No confirmation at this time that tunnel will be opened as no construction schedulehas been announced. This could be identified in coming weeks. The August timedoes allow more flexibility to complete tunnel than the June dates

of 50

2016-034-03l5O” CANADA CELEBRATIONS Page 5

• Note Appendix B for proposed preliminary budget by The Works

Option 2

• Brockville Hydroplane Races and Canada Day Celebration for June 30, 2017 toJuly 02, 2017

• To partner with the Hydroplane committee and expand on the programmingassociated with a June time frame hosting of their event andincorporating/expanding upon the Mayor’s annual Canada Day celebration format

• Incorporating a June Tunnel opening ceremony program may be an issue as noconstruction schedule has been introduced at this time

• Hydroplane races are well timed and during a high traffic June/July visitor periodand already connected with the Canada Day week-end with existing annualscheduled fireworks

• The 2015 races were successful and noted higher visitation levels compared toprevious years

• A festival during this time would not be able to capitalize on the funding from theBlockbuster/Pan Am program offerings

• Less economic impact benefits than Option 1, but more sustained based of existingtourism activity compared to an Option 3 scenario

• City would require the assignment of a staff individual or department to beresponsible for the project

• More time might be needed for completion of tunnel as no construction schedulehas been identified at this time

Option 3

• New Concept, Different Date and another Partnership

• A Mayor’s Task force be established to review other concepts, dates and potentialpartnerships with purpose to minimize risk and proceed with funding applications fora festival/special event for the community celebration of the 150 CanadaAnniversary Program

• Scale of the event likely much smaller due to time restrictions

• “fresh start” with no existing event committee committed

• Level of external grant funding would be more limited

of 50


• Difficulty in securing partnership and volunteers to host anything on any major scale

• Program could be more refined and manageable with low risk and less financialcommitments

• Greater community engagement on planning and execution and related outreachwould be necessary

• More ownership on customizing the theming related to the celebration

• Likely a more localized event with less economic impact

• More flexibility on incorporating an official tunnel opening ceremony with newconcept festival based on longer time frame required to complete the capital workon the tunnel

• Would require separate fireworks programming as not part of Canada Day

• City would require the assignment of a staff individual or department to beresponsible for the project

Option 4

• Combination Hybrid RibfestlPAN AM/The Works Program August 10th to 14th 2017

• A signature festival is maintained through the offering of the PAN AM program inconcert with Ribfest/The Works while deleting the more costly and risk elements ofthe Trails to Rails theme such as sideshow from the budget

• The stage programming of the Sideshow would be replaced with the complimentaryPAN AM elements and possible some minor features of the original Rails to trailsconcept.

• Retention of significant marketing exposure and branding is maintained through theBlockbuster grant which also ensures the exclusivity for Brockville as the onlyEastern Ontario community participating in this program.

• The August date enables more timing for completion of the Tunnel and the openingceremonies can be incorporated into the festival with benefit of larger crowds for thehistoric recognition program of the tunnel

• A new budget would need to be created and approved prior to any grantsubmission

• Retention of The Works to revise the proposal and write the grant application isrecommended due to the lack of community group/organization to manage thefestival

of 50


A negotiated agreement would be required between and City and The Works tocontinue this process should Council prefer this option

FINANCIAL CONSIDERATION

The financial impacts associated with a festival hosting will be identified once Councildirects staff on the preferred option for further assessment and consideration.

CONCLUSION

Staff recommends Option 4 as the most viable and cost effective option towards hostingthe special anniversary celebrations for Canada’s 150th. The City is behind othercommunities on the application process for the subject federal fund and should proceed inearnest to ensure adequate and equitable contribution for the special federal funding.Negotiations with The Works to continue to refine the concept with partnership with Ribfestis suggested, and further, to proceed with contracting this firm to complete grant fundingwriting for both levels of government funding and corporate sponsorship. Funding for thispurpose needs to be confirmed utilizing contributions from the City, Tunnel Committee andthe DMF.

Any City support for this project and future festivals should be conditional on securing afinancial commitment from the Destination Marketing Fund (Bed Tax), which is to bemanaged by the local hoteliers and hopefully initiated within the next few weeks.

D.Paul D.Dick,CA,C?ADirector of Economic Development Director of Corporate Services

City Manager

of 50

Appendix A

1iisTh

ACTIVITIES & SHOWS

Location: Armagh S Price Park

Official Railway Tunnel Ribbon Cutting EventA special eventfor dignitaries, invited guests, media and general public to mark there-opening of Canada’s oldest Railway Tunnel and Brockville ‘s newest recreationaladdition and it’s link to the Brock Trail.

• P&G 5K Vibrant Living 5K RunAs a component of the official opening, P&G’s Vibrant Living team will kick off thefestival with their 5k run that will include a stretch through the tunnel.

• ArtlPhoto Contest DisplayA contest and exhibition ofheritage architecture, art and photography. Artists andphotographers would submit their work, which in turn would be judged by a panel ofacclaimed artists and photographers, with the winning works on display at the Festival.

• Visitor Information CentreModel trains, Railway and Railway Tunnel display of vintage images and expansion plans.Souvenirs, information, raffle tickets and much more will befound under one roof. Inaddi:ion,festival-goers will have the opportunity to visit the Arts Centre for specialfilmscreenings by accessing the Hop On and Hop Offfestival bus.

• The Jigger — Railway Museum of Eastern OntarioRunning along a stretch of track, visitors can try their hand at operating a railroad carpowered by their very own steam power.

• On The TrailsWhere walking, hiking and cycling meet. Visitors will have the opportunity to seefirst handhow the Tunnel, the Brock Trail and the expansive 1000 Islands trails all come together and,sign up to participate in a “slow-ride” group bicycle tour.

• Fituess ChallengeA test of stamina or speed? The stationary bike race will match amateurs and bike enthusiastto see who can outdo the other.

• Local Performers CircleThe perfect space dedicated to Brockville ‘s home grown musical and entertainment prowess.Local talent can commune in this open space and share their talents with enthusiasticonlookers.


iti&Is4IT

dip

• School ContestSchool projects on display — children will be encouraged to participate in a project/contestthat will be driven by learning. Winning entries will be put on displayforfestival-goersto view.

• Caboose — In collaboration with the Brockville MuseumThe caboose will be transformed into a Photo Booth experience. Imagine dressing up inperiod costume and posing for a memorable souvenir.

• On the Rails — In partnership with the Railway Museum of Eastern OntarioAs a festival partner, the Railway Museum ofEastern Ontario will bring stories of life on therails told by those that lived itfirst hand; The old steamer (working on the railway in the1950s), diesel dudes (yes, we used the word dudes) and a telegrapher will share interactivestories and general railway history that will captivate young and old.

• Kayaking, Canoe and Paddleboat CenterVisitors will have an opportunity to rent paddleboats, canoes or kayaks and enjoy aleisurely boating experience on the St. Lawrence, surrounded by sights and sounds of thewaterfrontfestival.


Location: Water Street

Victorian CarnivalInspired by the legendary magic and allure of Victorian era carnivals and sideshows,Absolute Lunacy is an authentic all-senses escape where visitors become immersed ina colorful, gritty, surreal andfrequently bizarre entertainment extravaganza.

• ALIVE on the InsideA theatrical Victorian sideshow where extreme theatre meets childhood memories. Acting asan interpreter between tradition and modernity, Giovanni guides the spectators through thehistory of the travelling Sideshows. A cast of outlandish characters, including a swordswallower, human pincushion, illustrated man, contortionist, and more, come together onstage, performing theirfascinatingfeats to the haunting beat ofMontreal’s The Unsettlers,adding an even stranger twist to this machine offorgotten dreams.

• Games of Chance and Vintage RidesPast the brightly litfront gate, shimmering lights lead the way to vintage rides, skill-testinggames,fortune tellers, colorful banners and World of Wonders exhibit and so much more.

- High StrikerSwing the mallet, ring the bell and win a prize! Festival-goers can test themselves on thisvintage game of strength.

- Ferris WheelThe Eli-Bridge’s oldest running Ferris wheel will celebrate its 100th birthday at theBrockville festival, expecting to draw international attention.

- 1938 CarouselThe 1938 Allen Herschell carousel boasts all wooden, 3 abreast jumping horses withtwo chariots.

• World of Wonders Exhibit (under the Big Tent)Decades ago these amazing artifacts ofroaming carnivals and circuses travelled all thecontinents of the world in crates, steamer trunks, trains, wagons and ships. Step inside aWorld of Wonders and discover the wonderfully weird stories and strange specimens ofa time gone by.

• Clairvoyant CaravanYearning to know what yourfuture holds in storefor you? Will you find love or a greatadventure? Step inside the vintage bus where mystics and Gypsies will answer yourquestions andforetell yourfuturefrom a deck ofcards.


Rails to Trails — Expenses

August 10-13, 2017

Appendix B

Submitted: February 24, 2016

Based on 30,000 visitors over 4 days

Total Expenses $ 514,650.00 Notes

Festival Fundraiser (220 guests) $ 18,000.00 Cocktail Party w/entertainment show preview/announcement

Sponsor, Media, VIP Sneak Preview $ 8,500.00 Based on 100 people & entertainment

Site lArmagh Park—RailwayTheme $ 19,150.00

Tunnel Opening

P&G Run

500.00$

S

$

$

$

$______________

Ribbon cutting ceremonie

Occuring at Ribbon cutting

Tent, frames, display panels, signageTent, table misc. signageTent, tables, displays, signage

Includes up to lOOm of track (RMEO)

Tent, table, misc. prints/panels

TBD

Signage

Art/Photo Contest

School Contest

Visitor Info Centre

The Jigger

Brock & 1000 Island Trail Tent

Fitness Challenge

Local Performers Circle

Caboose - Photo Booth

On The Rails Tent

Paddleboats, Canoeing & Kayaking Centre

2,500.00

1,750.00

4,750.001,500.00

1,750.00

500.002,400.00 Based on 2 days only

3,500.00 Tent, tables, displays, signage

Bring their own tent etc. (in/out)

Site 2 Water Street - Carnivale 288,500.00

Cirque du So/eli Big Top 37,750.00 Includes stage, tent, rigging and tent master for set up

ALIVE On The Inside — Side Show 147,000.00 Stage production

Ferris Wheel $ 16,000.00

Carousel $ 18,000.00

Carnival Site $ 48,500.00 Includes 6 carny games under tent, High Stricker + Zoltar Speaks (Fortune Telling machine)

Logistics, Insurance, Transport, Set-up/Tear-down $ 21,250.00

Labour,Equipment

General $ 180,500.00

Insurance 2,500.00 Needs review

Marketing 50,000.00 Includes fundraiser, VIP events, sponsorship

Merchandising 12,800.00 Based on three most popular items

BAC - Movie Screenings $ - Pre-sale (Box office fees: 3.5% on net sales + $0.10 per ticket + 3.5% credit card recovery fee

BAC - Show Ticket Sales $ - Pre-sale (Box office fees: 3.5% on net sales + $0.10 per ticket + 3.5% credit card recovery fee

Show BAR $ 12,000.00 Based on 4 shows per day/4 days (24)

Entrance/Exit Archways $ 8,000.00 Main Arch at Water & Blockhouse

Fencing - , 2,500.00 Around Carnival

Electrical $ 2,000.00 ORS want sponsorship

Food, Beverage, Shirts, Volunteer Training $ 2,000.00

Security $ 5,250.00 Commissionairs 3 guards 4 (24hr) days ($18.20/hr)

Essential Service - Ambulance/First Aid $ 1,200.00 SJA ($300 pr day donation)

Sponsor/Program Signage $ 2,000.00

Portable Washrooms & Wash Stations w/pumping $ 5,000.00 Based on 50 total units, del/pick-up

Parking $ 250.00 City (TBD)

Hop on Hop off Shuttle Bus $ - Railway Tunnel

Dumpsters/Bins/Garbage Removal $ - City (TBD)

Event Development & Management $ 75,000.00 Includes fundraiser, VIP events, sponsorship, marketing, design & production

of 50

Submitted: February 24, 2016

Based on 30,000 visitors over 4 days

Rails & Trails — RevenuesAugust 10-13, 2017

SponsorshipMajor Sponsor P&G (pending)

Silver Sponsors (pending)

Bronze Sponsors (pending)

GrantsCanadian Heritage

Celebrate OntarioCultural Spaces

Trillium Foundation

Fundraiser ($11,500 auction + $38,500 tickets)

$ 30,000.00$ 30,000.00

$ 15,000.00

$ 70,000.00

$ 50,000.00

1 Major (P&G pending)

2 Silver (ORS/Eli Bridge)3 Bronze (HotelNlAlGreatWaterway)

TBC

TBC

TBC

TBC

S 504,235.00 Notes

Side Show - ALIVE on the Inside8 day shows (child friendly 45 mm) @$20.00 $ 56,000.00 Based on pre-order pricing + full capacity (350)8 evening show (over l8yrs 70-75 mm) @$30.00 $ 84,000.00 Based on pre-order pricing + full capacity (350)

Beer & Wine/Beverages/Popcorn $ 15,000.00 Based on 1.5 of 2 day budgetMerchandising $ 18,985.00 Based on three items (t-shirt/ball cap/train whistle)Movie Screenings $ 3,000.00 Based on 1.5 of 2 day budget/TBDVendor Space Rental $ 36,000.00 Based on 60 spots @ $600 each ($150/day)Parking @ $5.00 x 3 rotations per spot per day $ 7,500.00 Based on 1.5 of 2 day budgetRides $ 63,750.00 Based on 1.5 of 2 day budget

Ferris Wheel Based on (700 riders per/hr at full capacity) x $2Carousel Based on (500 riders per/hr at full capacity) x $2

Games6 Period Games $2 per game $ 36,000.00 Based on 10% of visitors playing (3,000 visitors per game)Zoltar Speaks (Fortune Teller Machine) $2 per $ 3,000.00 Based on 5% of visitors (1,500 visitors)High Striker $2 per try $ 6,000.00 Based on 10% of visitors playing (3,000 visitors per game)

Photo Booth @$5.00 $ 25,000.00 Based on 5,000 visitorsRaffle off something related to the festival to get visitors to come

Raffle (Pending) Licencing may be needed back-what’s raised could go to Tunnel/Refugees/OSPCA

of 50

March 17, 2016

REPORT TO COUNCIL - March 22, 2016

2016-037-03Request for Release of Funds Brockville Railway Tunnel CommitteeFor Incremental Purchases Conal CosgroveBrockville Railway Tunnel Committee Director of Operations

RECOMMENDED

THAT Council authorize the release of $25,000 from the Tunnel CapitalAccount for incremental expenditures by the Railway Tunnel Committee inaccordance with the City of Brockville’s Purchasing Bylaw under thesupervision of staff.

PURPOSE

To release funds from the Tunnel Capital account for incrementalexpenditures (non-capital related) by the Brockville Railway TunnelCommittee (BRTC).

BACKGROUND

In March 2012 upon the establishment of the Brockville Railway TunnelCommittee, Council authorized the BRTC to spend up to $10,000 in total forpurchases that were for the terms of reference and the BRTC business plan.

Since 2012, the $10,000 has been expenses as follows:

$ 10,000.00

Website Design and Hosting - Northnet Media (773.38)

Courier - Tunnel Comm. Study (57.50)

Lighting - GC Hudson (69.20)

Painting - Gill (1,008.44)

Committee Expense - Keith Hare (55.94)

Tunnel Repairs - Lester (2,096.26)

Tunnel Repairs - Lester (976.90)

Tunnel Lighting Doors Open - GC Hudson (79.37)

Petty Cash Tunnel Website - A. Parker (15.26)

Tunnel Lighting June 22/15 - GC Hudson (138.39)

Supplies Petty Cash Oct 23/15 (4.30)

Supplies Petty Cash Oct 23/15 (38.01)

Tunnel Expenses Oct/Nov 2015 - D LeSueur (198.02)

Repair Displays - Leeds Glass July 2015 (1,277.09)

Rails to Trails Consulting - The Works (663.48)

Tunnel Expenses Jan 2016 (96.38)

Tunnel Exp 2016 (73.24)

ESTIMATE - logo design (2,500.00)

ESTIMATE - Campaign View Book (800.00)

(921.16)

At a meeting held on March 10, 2016, the Brockville railway TunnelCommittee passed a resolution requesting that Council release $25,000 forincremental expenses.

of 50

Report 2016-037-03Request for Release of Funds For Incremental PurchasesBrockville Railway Tunnel Committee Page 2

These additional funds will allow the committee to continue moving theproject forward. Anticipated expenditures include marketing materials andstationery, promotional items, further website changes, expenses to setup astore front office, etc.

ANALYSIS/OPTIONS

The release of the funds will permit the committee to continue with itsactivities.

FINANCIAL CONSIDERATIONS

The funds would be released from account 970 1101-9037001 which has acurrent balance of $159,000.

C. CosgroveDirector of Operations

D. Dick, CA,cpp. B. CasselmanDirector of Corporate Services City Manager

of 50

Finance, Administration &

Operations Committee


City Hall, Council Chambers COMMITTEE MINUTES

Committee Members:

Councillor J. Fullarton, Chair

Councillor J. Baker

Councillor J. Earle

Mayor D. Henderson, Ex-Officio

Other Councillors:

Councillor L. Bursey

Regrets:

Councillor T. Blanchard

Staff:

Ms. V. Adams, GIS Co-ordinator

Ms. V. Baker, Clerk's Secretary (Recording Secretary)

Mr. B. Casselman, City Manager

Mr. D. Dick, Director of Corporate Services

Mr. L. MacArthur, Deputy Police Chief

Ms. S. MacDonald, City Clerk

Ms. M. Pascoe Merkley, Director of Planning

Mr. G. Pigeon, Fire Chief

Mr. P. Raabe, Director of Environmental Services

Ms. A. Rossetti, Supervisor, Fleet and Support Services

The Chair called the meeting to order at 4:20 pm.


Nil.

Page 1 of 8 of 50

Finance, Administration & Operations Committee Minutes

Tuesday, March 15, 2016

CHAIR’S REMARKS

Councillor Fullarton welcomed everyone stating that it was a good thing for people to come out and discuss the proposed bicycle lanes on Laurier Blvd.

Mayor Henderson read an announcement that the City will receive a $325,000

grant under the Ontario Municipal Cycling Infrastructure Program.

PRESENTATIONS

1. Getting Started with GIS

Ms. Virginia Adams, GIS Co-ordinator

Ms. Adams provided an overview of the GIS project.

DELEGATION(S)



(Ms. Judi Baril)

Ms. Baril explained the CPHC Capital Campaign. She stated that they have a

deficit of over $2.5 million. They are asking the City for $2,000 per year for 5 years.

Councillor Baker suggested using the funds from the City's Legacy Fund. The Mayor agreed that this would meet the requirements of the Legacy

Fund.

Councillor Fullarton feels the City should commit to the $2000 per year. She would like to see it as a pledge and be paid out of the fiscal policy reserve

for the first year and then put into the budget for the next 4 years.

Councillor Bursey suggested that the Legacy Fund should be looked into first

to ascertain what amount of money there is this year to disperse. He felt there could be more than is originally thought to be.

Councillor Baker wants a motion to go forward to Council to support the

request and that the timing and the location of the funds be recommended by staff.

Page 2 of 8 of 50



Moved by: Councillor Baker

THAT the Committee supports the request from Community and Primary Health Care to provide funding in the amount of $2000. per year for 5 years.

(funding source to be determined).

CARRIED

2. No to Laurier Blvd. Bike Lanes Committee

Mr. Bob Valley

Mr. Valley presented his power point to the Committee.

3. Transition Brockville

Mr. Hugh Campbell, Rep

Mr. Campbell read a number of e-mails that Transition Brockville had

received from people who support the bicycle lanes on Laurier Blvd.

4. Mr. John Johnston

Laurier Blvd. Cycling Lanes

Mr. Johnston read statistics on other cities with bicycle lanes.

5. Ms. Cathey McNamee

Laurier Blvd. Cycling Lanes

Ms. McNamee stated that she had over 2000 names on a petition opposed to the bicycle lane on Laurier Blvd.

Councillor Fullarton restated the motion that was passed by Council at the December 2015 Council meeting concerning the proposed bicycle lanes on

Laurier Blvd.

Councillor Baker stated that he was concerned with the bike lanes taking up the curb side parking on the street. He is not against the bike lanes on

Laurier Blvd. He would like to see a plan "B" that shows a reduced cost than was originally suggested and also a different location for the lanes on Laurier

Blvd.

Page 3 of 8 of 50



The meeting recessed at 5:55 pm

The meeting reconvened at 6:01 pm

CORRESPONDENCE



Moved by: Mayor Henderson

THAT the Finance Administration and Operations Committee authorize the Brockville Youth Advisory Committee to send the correspondence concerning

the Prime Minister’s Youth Committee.

CARRIED

STAFF REPORTS

1. 2016-017-02



THAT Council authorize the allocation of $51,788 from the Parking Reserve

Fund to finance parking systems/signage at the Aquatarium.

CARRIED

2. 2016-024-02

Brockville Police Reserve


THAT Council authorize the establishment of the “Brockville Police Reserve”.

DEFEATED

Page 4 of 8 of 50



Councillor Baker reminisced about how years ago the designated reserve

funds were closed to establish the fiscal policy reserve, where all surplus' and deficits are funded from. He noted that the Brockville Police Service

have had a surplus for the past few years but prior to that, they were able to fund a deficit from the fiscal policy reserve. Council has few processes to

use to limit funding to the Brockville Police Services. He stated that by denying the request and having the surplus' go to fiscal policy reserve, is

one control over the expenditures.

Mayor Henderson noted that this is being proposed to protect, not to keep and use for funding other programs. He agrees with Councillor Baker that

the fiscal policy reserve is working well. If it is felt that the risk management of record checks is a concern, then the fiscal policy reserve

should be bulked up to cover it.

Councillor Fullarton noted that the fiscal policy reserve is working and is

appropriate.

3. 2016-031-03

Tender 2016-01



THAT the tender from MacEwen Petroleum Inc. for the supply of gasoline and diesel fuel for the period April 1, 2016 to March 31, 2018 be accepted;

and

THAT the expenditures be charged to Account 01-5-212146-2530.

CARRIED

4. 2016-035-03



THAT the quotation from Riverside Chevrolet Buick GMC Ltd., Brockville, Ontario, in the amount of forty-three thousand seven hundred sixty-six

dollars and three cents ($43,766.03) including HST for the purchase of a 2016 Chevrolet Tahoe Two Wheel Drive Police Package, Four Door SUV

vehicle be accepted; and

Page 5 of 8 of 50



THAT the necessary funds be expensed from the Fleet Capital Account

9101010-9902022-9391.

CARRIED

Councillor Earle said he would like to find a smaller more fuel efficient

vehicle.

Deputy Police Chief MacArthur stated that the OPP are using Ford Taurus'.

He stated that the ergonomics of the vehicles have to be taken into

consideration because of equipment and space for the officers. The Fleet Division undertook a review that indicates that fuel mileage in the Tahoe is

better than the previous used Crown Victoria’s.

5. 2016-036-03




THAT the quotation from Riverside Chevrolet Buick GMC Ltd., Brockville,

Ontario, in the amount of forty-seven thousand six hundred twenty-nine dollars and fifty cents ($47,629.50) including HST for the purchase of a 2016

Chevrolet Tahoe, Four Wheel Drive, Four Door, SUV vehicle be accepted; and

THAT the necessary funds be expensed from the Fleet Capital Account

9101010-9902021-9391.

CARRIED

6. 2016-032-03



THAT Council approve the water rates and the respective wastewater

surcharge for the fiscal period April 1, 2016 to March 31, 2017.

CARRIED

Page 6 of 8 of 50



7. 2016-033-03



THAT Council receive the Treasurer's Report on 2015 Remuneration and

Expenses for Members of Council and Board Members appointed by the city (Attachment 1 to Report 2016-033-03).

CARRIED

8. 2016-023-02



THAT Report number 2016-023-02 regarding the retention and destruction of corporate records be received; and

THAT the attached draft By-law be brought forward for consideration; and

THAT By-law 005-1991 be repealed.

CARRIED

NEW BUSINESS

1. Laurier Blvd. Bike Lanes

Councillor J. Baker

This item was discussed earlier in the agenda.

FAO - CONSENT AGENDA


THAT the following items be placed on the Consent Agenda:



(Ms. Judi Baril)

Page 7 of 8 of 50





3. 2016-017-02


4. 2016-031-03

Tender 2016-01


5. 2016-035-03


6. 2016-036-03



7. 2016-032-03


8. 2016-033-03


9. 2016-023-02


CARRIED

ADJOURNMENT


THAT the Finance, Administration and Operations Committee adjourn its meeting until the next regular meeting scheduled for April 19, 2016.

CARRIED

The meeting adjourned at 6:29 pm.

Page 8 of 8 of 50

city of brockville council meeting

Documents