city of coral springs, florida museum of art board of

CITY OF CORAL SPRINGS, FLORIDAMUSEUM OF ART BOARD OF

DIRECTORS

AGENDA

Wednesday, August 4, 20215:45 PM

City Commission ChambersCity Hall, 9500 West Sample Road

Call to Order Roll Call Moment of Silence Pledge of Allegiance Public Comment Museum of Art Board of Directors Meeting Agenda

1. Approval of Meeting MinutesRequest to approve the meeting minutes of July 15, 2020.

2. Resolution 2021-001, Authorizing the Museum Director to Execute Certain Documents

(Melissa Heller)Request to approve Resolution 2021-001 authorizing the Museum Director to execute certaindocuments and to establish fees and operating hours for the Museum. (REQUEST TOAPPROVE)

3. Grant Agreement Ratifications (Melissa Heller)

Request to ratify Broward County Cultural Incentive Program Grant Agreement and FloridaDepartment of State - Division of Cultural Affairs Grant Agreement. (REQUEST TO RATIFY)

4. Museum Update (Jill Brown)

Adjournment .

If a person decides to appeal any decision made by the Coral Springs Museum of Art Board ofDirectors with respect to these matters, he or she must ensure that verbatim record of theproceedings is made. The record should include the testimony and evidence upon which theappeal is to be based.

Residents planning to attend the meeting who need special assistance must notify the CityClerk's Office at (954) 344-1065 no later than 24 hours preceding the meeting.

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Attachments:Meeting Minutes

Summary SheetAgenda Item: 1.

Meeting Date: August 4, 2021

Subject: Approval of Meeting Minutes Requested Action: Request to approve the meeting minutes of July 15, 2020.

Placement: Museum of Art Board of Directors Meeting Agenda

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/1006695/COM-MOA-20-07-15_SUMMARY_for_approval.pdf

CITY OF CORAL SPRINGS, FLORIDA

MUSEUM OF ART BOARD OF DIRECTORS MEETING

DRAFT SUMMARY

Wednesday, July 15, 2020 Virtual (Zoom online meeting interface)5:45 PM Communications Media Technology

Page 1

● Call to OrderThe meeting was called to order at 5:45 PM virtually via Zoom online meeting interface.

● Roll CallAttendee Name Title StatusScott Brook Board Member RemoteLarry Vignola Board Member RemoteJoy Carter Board Member RemoteJoshua Simmons Chair RemoteShawn Cerra Vice Chair RemoteFrank Babinec City Manager RemoteJohn J. Hearn City Attorney RemoteDebra Thomas City Clerk Remote

Also present was Deputy City Manager Melissa Heller.

● Moment of Silence

● Pledge of Allegiance

● Public CommentThere were no comments.

● Museum of Art Board of Directors Meeting Agenda

1. Introduction of Jill Brown, Museum Director:

The new Museum Director, Jill Brown, introduced herself, and the members of the Board welcomed her to the City.

2. Minutes Approval: Wednesday, March 4, 2020

ACTION: Summary of Wednesday, March 4, 2020 was accepted as presented.

RESULT: APPROVED [UNANIMOUS]

MOVER: Joy Carter, Board Member

SECONDER: Shawn Cerra, Vice Chair

AYES: Brook, Vignola, Carter, Simmons, Cerra

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Museum of Art Board of Directors Meeting Draft Summary July 15, 2020

Page 2

3. Audited Financial Statements: September 30, 2019:

Request to approve the audited financial statements for the period ending September 30, 2019and authorize the execution and filing of all necessary tax forms prepared based on this report. (REQUEST TO APPROVE, AUTHORIZE)

Melissa Heller, Deputy City Manager, introduced Maureen Fengler of Sullivan & Fengler, who provided an overview of the item.

ACTION: The statements were approved.


MOVER: Larry Vignola, Board Member

SECONDER: Scott Brook, Board Member


4. Audited Financial Statements: December 31, 2019:

Request to approve the audited financial statements for the period ending December 31, 2019. (REQUEST TO APPROVE)

Maureen Fengler of Sullivan & Fengler briefly explained the item.

ACTION: The statements were approved.


MOVER: Larry Vignola, Board Member

SECONDER: Joy Carter, Board Member


5. Amendment to Grant Agreement with the Broward County Cultural Council:

Request to approve the First Amendment to Grant Agreement with the Broward County Cultural Council providing for a faster distribution of funds. (REQUEST TO APPROVE)

Melissa Heller, Deputy City Manager, provided a brief overview of the item.

ACTION: The amendment was approved.


MOVER: Scott Brook, Board Member

SECONDER: Shawn Cerra, Vice Chair


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Museum of Art Board of Directors Meeting Draft Summary July 15, 2020

Page 3

● AdjournmentThe meeting adjourned at 6:12 PM.

____________________________Debra Thomas, CMCCity Clerk

This meeting was recorded and a digital audio recording is on file in the Office of the City Clerk for five years pursuant to Florida law and City policy. These minutes are a permanent public record of the City of Coral Springs maintained in the Office of the City Clerk.

If a person decides to appeal any decision made by the Museum of Art Board of Directorswith respect to these matters, he or she must ensure that verbatim record of the proceedings is made. The record should include the testimony and evidence upon which the appeal is to be based.

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Attachments:Reso 2021-001.pdf



Subject: Resolution 2021-001, Authorizing the Museum Director to Execute Certain Documents (MelissaHeller) Requested Action: Request to approve Resolution 2021-001 authorizing the Museum Director toexecute certain documents and to establish fees and operating hours for the Museum. (REQUEST TOAPPROVE)


Background / Description: The Operations Agreement between the City and the Museum authorizesthe Director to provide for the management of the operations of the Coral Springs Museum of Art(CSMOA) and the Museum facility. Resolution 2021-001 authorizes the Museum Director to execute certain documents necessary for themanagement and operation of the Museum. These documents include agreements with vendors forlabor and supplies as well as grant agreements with matching requirements up to seven thousand fivehundred dollars ($7,500.00) and twenty thousand dollars ($20,000.00) with written approval of the CityManager. The Resolution also authorizes the Museum Director to establish fees and operating hours forthe Museum, both of which require flexibility as related to special event rentals and fundraising activities.

Presenting: Melissa Heller

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/1009950/Reso_2021-001.pdf

of 3 Doc. 135049

Resolution 2021-001

RESOLUTION 2021-001

A RESOLUTION OF THE BOARD OF DIRECTORS FOR

THE CORAL SPRINGS MUSEUM OF ART AUTHORIZING

THE MUSEUM DIRECTOR TO EXECUTE CERTAIN

DOCUMENTS NECESSARY FOR THE MANAGEMENT

AND OPERATION OF THE CORAL SPRINGS MUSEUM

OF ART, INCLUDING THE EXECUTION OF

AGREEMENTS WITH VENDORS FOR LABOR AND

SUPPLIES AND MATCHING GRANTS UP TO SEVEN

THOUSAND FIVE HUNDRED DOLLARS ($7,500.00) AND

TWENTY THOUSAND DOLLARS ($20,000.00) WITH

WRITTEN APPROVAL OF THE CITY MANAGER;

AUTHORIZING THE MUSEUM DIRECTOR TO

ESTABLISH FEES AND OPERATING HOURS FOR THE

CORAL SPRINGS MUSEUM OF ART; PROVIDING FOR

AN EFFECTIVE DATE.

WHEREAS, on Wednesday, October 30, 2019, the Board of Directors of the Coral

Springs Museum of Art (“CSMA”) voted unanimously to amend the Bylaws of the CSMA to

appoint the City Commission of the City of Coral Springs as the Board of Directors for the

CSMA; and

WHEREAS, on November 13, 2019, by and through Resolution 2019-057, the City

Commission accepted its appointment as the Board of Directors of the CSMA; and

WHEREAS, an Operations Agreement between the City and the CSMA authorizes the

Director of the Museum to provide for the management of the operations of the CSMA and the

Museum Facility; and

WHEREAS, opportunities and Museum obligations arise for the CSMA on a frequent

basis necessitating a response prior to CSMA Board meetings; and

WHEREAS, in order for the CSMA to be able to conduct the necessary management and

operation of the Museum and to take advantage of opportunities in a timely fashion, the Board

recognizes the Museum Director needs additional authority to perform certain actions necessary

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of 3 Doc. 135049

Resolution 2021-001

for the management and operation of the CSMA, including entering into certain contracts for

labor and supplies, executing applications for grants and grant agreements, establishing fee

schedules, and establishing and modifying the hours of operation;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE CORAL SPRINGS MUSEUM OF ART:

SECTION 1. The foregoing “Whereas” clauses are hereby ratified and confirmed as

being true and correct and are hereby made a part of this Resolution.

SECTION 2. The Director of the Coral Springs Museum of Art is hereby authorized to

enter into contracts and execute documents necessary for the management and operation of the

CSMA up to a maximum spending authority of seven thousand five hundred dollars ($7,500.00)

and up to twenty thousand dollars ($20,000.00) with written approval of the City Manager. The

Director may submit matching grant applications which exceed the Director’s authority so long

as those applications do not obligate the Museum to spend those funds without a further signed

writing and the Board of Directors ratifies the grant application within thirty (30) days of its

submittal. This maximum spending authority shall apply to all documents and contracts,

including, but not limited to, contracts for goods and services and agreements for matching

grants. Any document or contract whereby the Museum of Art would be spending or committing

more than twenty thousand dollars ($20,000.00) shall be presented to and approved by the Board

of Directors.


establish fees for the Museum, including, but not limited to, fees for events, memberships,

facility rentals, classes, and workshops.


establish operating hours for the Museum.

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of 3 Doc. 135049

Resolution 2021-001

SECTION 5. This Resolution shall become effective upon passage.

PASSED AND ADOPTED this _______ day of __________________, 2021.

___________________________________

JOSHUA SIMMONS, CHAIR

ATTEST:

_____________________________________

DEBRA THOMAS, CMC, CITY CLERK

Unanimous ___

Motion /2nd

Yes No

___ ___ CHAIR SIMMONS ___ ___

___ ___ VICE CHAIR CERRA ___ ___

___ ___ BOARD MEMBER BROOK ___ ___

___ ___ BOARD MEMBER CARTER ___ ___

___ ___ BOARD MEMBER METAYER ___ ___

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Attachments:County Cultural Incentive Grant 2021FLDOS Grant Agreement General Program Support FY22



Subject: Grant Agreement Ratifications (Melissa Heller) Requested Action: Request to ratify Broward County Cultural Incentive Program Grant Agreement andFlorida Department of State - Division of Cultural Affairs Grant Agreement. (REQUEST TO RATIFY)


Background / Description: The Coral Springs Museum of Art was awarded the Cultural IncentiveProgram grant from Broward County, FL in the amount of $73,500. This grant was received last year in asimilar amount, and supports the Museum's general operating costs. The attached Grant Agreement wassigned by the Museum's Director Jill Brown in order to meet the required filing deadline and is presentedhere for ratification.

The Coral Springs Museum of Art was awarded a General Program Support grant from FloridaDepartment of State – Division of Cultural Affairs in the amount of $44,458. This amount is more thandouble the amount received in 2020, and its funding offsets normal operating costs incurred by theMuseum including staff salaries and benefits. The attached Grant Agreement was signed by Ms. Brownin order to meet the required filing deadline and is presented here for ratification. Staff has not yetreceived the fully executed Grant Agreement back from from the State.

Presenting: Melissa Heller

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/1010059/County_Cultural_Incentive_Grant_2021.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/1009926/FLDOS_Grant_Agreement_General_Program_Support_FY22_signed.pdf



Subject: Museum Update (Jill Brown) Placement: Museum of Art Board of Directors Meeting Agenda

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