December 3, 2015 AS A COURTESY TO OTHERS, PLEASE SILENCE CELL PHONES

A G E N D A

CITY OF CORONADO CULTURAL ARTS COMMISSION

1845 Strand Way Coronado, California 92118 Thursday, December 3, 2015

Commission Business Meeting 4:30 PM

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s office, (619) 522-7320. Assisted listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

1. CALL TO ORDER / ROLL CALL

2. APPROVAL OF THE MINUTES OF THE NOVEMBER 5, 2015 REGULARMEETING (Enclosure pages 3 - 7)

3. COMMUNICATIONS – ORAL. Each person wishing to speak before the Cultural ArtsCommission on any matter shall approach the podium, give their name, and limit theirpresentation to 3 minutes. State law generally precludes the Cultural Arts Commission fromdiscussing or acting upon any topic initially presented during oral communication. Suchinformation may be received, placed on the next agenda, or referred to the appropriateworking team.

1. Public Oral Communications

2. Commission Members Oral Communications

4. ARTS ADMINISTRATOR’S REPORT – CAA Kelly Purvis

5. WORKING TEAMS:

1. ARTS EDUCATION - Commissioner Sondi Arndt

2. ARTS PARTNERS AND ADVOCACY - Commissioner Metz

CULTURAL ARTS COMMISSION December 3, 2014 AS A COURTESY TO OTHERS, PLEASE SILENCE CELL PHONES

3. COMMUNICATIONS: PR & MEDIA - (Enclosure page 8) - Commissioner Kovach

4. DEVELOPMENT AND SPECIAL EVENTS - (Enclosure page 9) - CommissionerWilson

5. LITERARY ARTS – (Enclosure page 10) – Chair Wilson on behalf of CommissionerEnowitz

6. PUBLIC ART – (Enclosure pages 11 - 12) – Commissioner Tyler

7. VISUAL ARTS & FILM – (Enclosures pages 13 - 15) – Commissioner Robyn

6. NEXT REGULAR MEETING DATE AND AGENDA: January 7, 2016. Agenda itemsand enclosures are due on December 30, 2015.

7. ADJOURNMENT

A COPY OF THE AGENDA WITH THE BACKGROUND MATERIAL IS AVAILABLE FOR PUBLICINSPECTION AT THE CITY CLERK’S OFFICE, THE PUBLIC LIBRARY OR

ON OUR WEBSITE AT www.coronado.ca.us

Writings and documents regarding an agenda item on an open session meeting received after official posting and distributed to the Commission for consideration, will be made available for public viewing at the City Clerk’s Office at City Hall, 1825 Strand Way, during normal business hours. Materials submitted for consideration should be forwarded to the City Clerk’s Office at cityclerk@coronado.ca.us.

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11/05/2015 1

MINUTES OF A MEETING OF THE CITY OF CORONADO

CULTURAL ARTS COMMISSION 1845 Strand Way

Coronado, California 92118 Thursday, November 5, 2015

REGULAR BUSINESS MEETING – 4:30 P.M.

A. CALL TO ORDER / ROLL CALL The meeting was called to order by Chairman Wilson at 4:30 p.m.

Present: Commissioners Metz, Robyn, Tyler, and Wilson Absent: Commissioners Arndt, Enowitz and Kovach Also Present: Contract Arts Administrator Kelly Purvis

B. APPROVAL OF THE MINUTES OF OCTOBER 1, 2015 REGULAR MEETING AND WORKSHOP

Commissioner Tyler moved to approve minutes. Commissioner Metz seconded the motion. Ayes: Metz, Robyn Tyler and Wilson Nays: Absent: Arndt, Enowitz and Kovach Abstain:

Commissioner Arndt joined the dais at 4:05 p.m.

C. COMMUNICATIONS - ORAL.

1. Public Oral CommunicationNone

2. Commission Members Oral CommunicationsNone

D. CONTRACT ARTS ADMINISTRATOR’S REPORT • Working with all 7 Commissioners on various projects.• Continuing work on the City of Coronado’s new website design – launching in early

2016 • City has contracted with Tony Perri to work on the Coronado TV• Three seats will be open on the Commission – accepting applications with a deadline of

November 20, 2015. We currently have 3 applications submitted.• Completed repair on Imagine Tent City.

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E. NEW BUSINESS The Commission discussed a revised CAC Request for Event Form. Metz asked who would be making a request. Commissioner Wilson indicated event forms are submitted by Commissioners for any events that do not appear on the approved working plan.

Commissioner Metz moved to adopt the form as presented. Commissioner Arndt seconded the motion.

Ayes: Arndt, Metz, Robyn, Tyler, Wilson Nays: Absent: Enowitz and Kovach Abstain:

The Commission discussed a new form for Expenditure Requests from CAC General Fund. Metz asked who would be able to submit a form. Wilson indicated Commissioners and the CAA

Commissioner Robyn moved to adopt the Expenditure Request from CAC General Fund form as presented. Commissioner Tyler seconded the motion.

Ayes: Arndt, Metz, Robyn, Tyler, Wilson Nays: Absent: Enowitz and Kovach Abstain:

F. WORKING TEAMS:

1. ARTS EDUCATION

Commissioner Arndt met with her Working Team on November 2 to determine direction for the team and the Arts Education Program Area. Because SDGE have rescinded the wrapping of the boxes at this time the project will not go forward as planned but at this time the Arts Education Team will notify the participants that the project has been postponed indefinitely.

The Arts Education Working Team will be meeting with the various schools to ascertain what activities will be helpful in promoting arts in the schools. The AEWT is exploring possibly working with the Library for an Arts Enrichment Project.

Commissioner Arndt indicated that the best scenario is the wrap process and while she could support painting her working team felt it was best to continue to pursue wraps.

Commissioner Tyler indicated he felt that we have exhausted the wrap process for SDG&E. Commissioner Tyler feels that the maintenance of the boxes is not the purview of the Commission.

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11/05/2015 3

Wilson suggested that the best option is the wrap process and not the painting process. Commissioner Arndt asked if there was any objection to contacting the students to let them know that the project has stalled. Commissioner Tyler indicated he would recommend that we wait a few days until we have resolution on possible other boxes in town. Wilson indicated the letter should outline an opportunity for future involvement. 2. ARTS PARTNERS & ADVOCACY

Commissioner Metz reported that the Arts Partners & Advocacy met on October 12, 2015. The partners had a presentation on Social Media. Commissioner Metz has concluded that it was very helpful to have a social media expert present to the members and that the Arts Partners would benefit from professional support by a social media expert. He also passed out sto the Partners a draft copy of the Economic Impact Survey Questionnaire that CAC will be conducting in early 2016 with a report in the second quarter of 2016. Commissioner Metz would like to survey all Arts Partners for information on their perception on the Commission and the work of the CAC and how the Commission might better serve them in the future. The goal is to take the temperature of our partners and a way to re-engage with them.

3. COMMUNICATIONS: PR & MEDIA Commissioner Kovach’s report is in the full agenda.

4. LITERARY ARTS Commissioner Enowitz’s report is in the full agenda. Commissioner Metz commented that he was impressed with the evaluation of this year’s Coronado Writers Workshop. 5. PUBLIC ART Commissioner Tyler reviewed the report in the Agenda Packet. He updated the commission on the signal boxes on Orange Avenue as possible wrap projects but has no further information. PAWT is working on Senior Center Art and a design for the Donor Wall and is seeking an artist to create a rendering for review. Tyler reviewed the PAWT proposal for the Spreckels Park Public Art Mosaic Panels. PAWT has recommended that we contract Kirstin Green for two panels on the new bathroom. The size of the panels are approximately 5 feet square and the location will be above trough sinks. The weight is approximately 100 lbs. each.

Commissioner Arndt moved to approve the proposed plan. Commissioner Metz seconded the motion. Commissioner seconded the motion. Ayes: Arndt, Metz, Robyn and Tyler Nays: Wilson Absent:

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Abstain:

6. SPECIAL EVENTS & DEVELOPMENT Commissioner Wilson reviewed the 2016 Mayors Dinner at the Del event. Commissioner Tyler moved to accept the budget. Commissioner Robyn seconded the motion. Ayes: Arndt, Metz, Robyn, Tyler and Wilson Nays: Absent: Enowitz and Kovach Abstain: Commissioner Wilson presented the budget for the Cats Studio project. Commissioner Robyn moved to adopt the Cats Studio budget. Commissioner Arndt seconded the motion. Ayes: Arndt, Metz, Robyn, Tyler and Wilson

Nays: Absent: Enowitz and Kovach

Abstain: Commissioner Wilson’s report is in the complete agenda. 7. VISUAL ARTS AND FILM Commissioner Robyn updated the Commission on Art Under the Umbrella. There was consensus from the artists involved not to hold future events in the fall. Robyn also updated the group on the Gallery Opening on November 19, 2015. The project is on schedule. Commissioner Robyn presented the C3 Gallery and event budget.

Commissioner Metz moved to approve the Visions of Coronado Budget. Commissioner Wilson seconded the motion. Ayes: Arndt, Metz, Robyn, Tyler and Wilson Nays: Absent: Enowitz and Kovach Abstain:

Commissioner Tyler moved to approve Alma Ronis and Susan Tappan for membership on the Visual Arts Working Team. Commissioner Arndt seconded the motion. Ayes: Arndt, Metz, Robyn, Tyler and Wilson Nays: Absent: Enowitz and Kovach Abstain:

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Commissioner Robyn asked for assistance with set-up for the Gallery Opening on November 19, 2015. Commissioner Wilson volunteered. Commissioner Wilson requested that each Commissioners send out personal e-mails reminding their friends of this event.

ADJOURNMENT Commissioner Wilson reminded members that the next regular meeting is Thursday, December 3, 2015 at 4:30 p.m. in the Council Chambers. Agenda items and enclosures for the next meeting are due on November 23, 2015 due to the Thanksgiving Holiday. Chair Wilson adjourned the meeting at 5:30 p.m.

________________________________________ Heidi Wilson, Chair _________________________________________ Kelly Purvis, Recording Secretary

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Marketing Report December 3, 2015

Prepared & Submitted November 23, 2015 by Kari A. Kovach

• Social Media Strategy Barbra Drizin

• Writers (historic/community/bloggers/pitches)

• Pitches

Mayors’ Dinner Gallery Opening

• Website

January – November 22 ’15 vs January – November 22 ‘14 POSITIVE TRENDS Sessions = +188% Unique Visitors = +200% Page Views = +132% New Sessions = +4% Acquisition Organic = +110% Direct = +364% Social = +381% NEGATIVE TRENDS Pages/Session = -20% Ave Session Time = -37% Bounce Rate = +21%

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Special Events & Development Report for November 2015

Coronado Celebrates 125 years (CC125)

The Mayors’ Dinner at the Del – We have sold out the Dinner at every level except for one sponsor table which we anticipate breaking down and selling as individual tickets. I’m sure we could have easily sold another 200 tickets had the space and funding to cover the reduced price of $125 tickets been available. Our Dinner “program” took on a life of its own and is now an amazing 100+-page BOOK full of good wishes and history – our thanks to Cindy Wilson for her committed leadership in this effort. Event Chair Lyndsey Arendsee and her various committees are hard at work guiding us down the home stretch to a successful finish of CC125 events and it promises to be a magical evening not likely to soon be forgotten.

Catstudio Coronado Pillow Fundraising Project - Sales are going extremely well and to-date we have sold 81 of 100 possible standard pillows and between sponsorships and sales - 44 out of 83 Limited Edition (LE) pillows have been spoken for. We anticipate placing another order for the balance of our LE pillows (42) and an additional 50 standard pillows for a spring delivery. Additionally, we will offer our “mini” version pillows for sale immediately after the Dinner at the Del, where they are being given to guests as a surprise memento of the evening.

Funding for the new C3 – Community Center Gallery: Funds for the gallery were previously donated by the Coronado Woman’s Club as part of their sponsorship of the CC125 Symphony Concert so those funds were combined with a generous donation from the Coronado Arts Association of $2,500 to pay for Gallery 2 cabinet. Penny Duermeyer, Jeff Tyler and I then raised the balance of funds needed ($7,500+) to pay for Gallery 1 and Gallery 3 cabinets donated by friends and family in honor of Doug and Dale St. Denis.

Orange and Park Commemorative Posters: We are nearing a sell-out (6 left) of the first phase of posters

donated to us by the local company Orange and Park as part of CC125. We anticipate getting another shipment from them to complete the 125 limited edition series which has also been sold on our behalf at Emerald C Gallery and on the company’s website.

FOCUS Boutique and Artisan’s Alley booths: We sold posters and pillows at the C2 Gallery Opening

and took a booth the FOCUS organization’s Holiday Boutique held at the Cays Yacht Club this past week-end where we successfully sold both posters and pillows. We will also have a booth at Artisan’s Alley on the first Saturday in December.

Submitted by:

Heidi Wilson Commissioner for Special Events & Development

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Literary Arts Working Team Report

November 24, 2015

The Literary Arts Working Team did not meet in November but through emails and phone conversations we’ve had the following activities and have made progress towards meeting our year’s goals:

1) Posts of individual profiles on the Coronadoarts.com website: I sent notice out to all the Coronado Writers that attended the 2015 Coronado Writers Workshop with instructions and encouragement to post a personal profile. Two individuals have said that they were going to do this and one said they did post and are waiting for it to appear. Finally, after a year we might get a few more individuals taking advantage of this CCAC service.

2) I’ve been assisting the Friends of the Library with information and contacts for individuals who are local authors and the FOL could add to their invitation list for their upcoming event about local authors.

3) Working with the Library staff and Joyce Chapman we have set the date and reserved the Winn Room for a workshop she will be giving on January 9, 1-5 pm, “Journaling for Writers.” We will get her flyer to use in an email blast and develop a press release to speak to Commissioner Kovach about sending out.

4) Also, in coordination with the Library and using their Conference Room, Chuck Kamar is going to teach another poetry class “Poet Laureates/Poets Laureate” and the Conference Room will be reserved for him on February 3, 10, 17, 24, and March 2 from 11-12.

The Library usually doesn’t allow groups or individuals to reserve the Winn Room or Conference far in advance but the CACC is able to do this.

The next meeting of the Literary Arts Working Team will be December 18 at 9 a.m. in the Library’s Conference Room.

Susan Enowitz

CCAC Commissioner, Literary Arts

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Coronado Cultural Arts Commission Public Art Working Team (PAWT)

Agenda & Work in Progress Update Next PAWT Meeting - Thursday, 1/21/2016

9:00 a.m. Coronado Public Library Winn Room

1) Welcome & Roll Call (11/19 Meeting) – Kelly, Bob & Jeff a) Excused – Jody, Phil, Teresa, Marilyn, Pat, Steve

2) Agenda & Work In Progress Updates a) Teresa & Jeff - Electric Utility Boxes

b) Jeff investigating availability of AT&T or CalTrans Signal boxes to use for PA wraps instead of SDG&E. i) Rcvd call back from CalTrans Brian Pecus on 10/21 – 858-467-3025 & Sonja regarding possibility of

wrapping Signal Boxes. ii) The District Landscape Architect (Tim Mann) manages the Transportation Art program. He can be

reached at tim.mann@dot.ca.gov or his office number at (619) 688-4255. Jeff spoke with Tim Mann who who has forwarded the CalTrans Procedures Manual for Public Art.

iii) Additionally Angela Vasconcellos is checking on approval for 3M Film wraps and a list of all CalTrans signal boxes.

c) Teresa – Coronado Gateway Project - RBF Consultants have been contracted by the City ($76,000) to assist Coronado in developing a Gateway concept; their scope of work will include public outreach including public workshops, soliciting input from interested stakeholders such as CAC. This project is high on the City’s priority list.

d) Bob, Jeff, Pat Cowett - New Coronado Senior Center

i. 10/15/2015 – PAWT Review 1. Donor wall – agreed on repurposed wood design with vertical wood planks and either an

inlaid wood tree with leaves for donors or horizontal wood planks in front of the vertical planks for varying donors/levels

a. 10/19/2015 – Parks & Recreation i. Reviewed proposal with P & R who approved the repurposed wood design.

CA Public Art Commissioner will confirm the final PAWT design with P & R. They also asked for our input on recommended sizes/styles of giving.

b. 10/29/2015 – PAWT Meeting i. Reviewed inlays and silhouette examples

ii. Decided to go with dark wood multiple sized tree inlay in lighter vertical planks and possibly a wood bench affixed to the donor wall

iii. Consider varying sized leaves in etched copper, wood or glass iv. Kelly has obtained elevation drawings for the Sr Center, in particular for the

donor wall & great wall areas. We’re working with Bill Cecil to decipher actual measurements

v. Jody Esquer is preparing the donor wall rendering including vertical wood wall, an inlayed tree, bench and leaves for the donor wall.

vi. Suggested donor wall levels to be $2500, $5000, 10,000, $25,000 and $50,000. 2. Location of Water Feature

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3. Great Wall Concept e) Bob K – El Cordoba Fountain

f) Marilyn Rees - Spreckels Park Bathroom Replacement (i) Thurs, 10/15, 2 pm, City Conf Rm - Kelly, Marilyn, Bill Cecil & Jeff meeting with Kirstin

regarding alternative designs 1. PAWT to finalize design selection as soon as possible 2. Kirstin, Bill Cecil & architects discussed and agreed on installation requirements

(ii) Thurs, 10/22, 9 am, PAWT meeting at Jeff’s home (Jeff, Steve & Teresa) 1. Reviewed Kirstin’s designs. Recommend similar designs both sides

a. Rather than triangles, waves, trees & flowers designs b. Would like to look at close up of fields of flowers semi stylized mid century modern

i. Dune flowers ii. Carlsbad flower field with horizon iii. CA poppies with horizon iv. 18 additional floral design ideas from Teresa have been added to Google Drive

c. Jeff has invited Kristin to present her new stylized floral designs based on the latest additions to GD at the 10/29 meeting.

(iii) Thurs, 10/29, 9 am, PAWT meeting at Jeff’s home 1. PAWT approved a pair of recommended designs to be presented to CAC on 11/5/15 as an

“AGENDA ITEM” for discussion and vote a. Stylized multi-flower mosaic panels b. Flowershowmens.jpg & Flowershowwomens.jpg c. Kelly to prepare proposal and PPT of recommended designs

2. At their 11/5 meeting the CAC approved the presented floral mosaic panel designs. These will be presented to City Council on 12/15 for approval and purchase.

g) Teresa – Dog Beach – Dog Water Fountain

i) Frank Tierney’s family may donate a capital project in his memory – possibly a dog fountain h) Teresa – PAWS Building – Public Art

i) Teresa has offered to work on this project and will meet with PAWS to discuss possibilities such as a sculpture, water fountain or painting

i) Kelly is making arrangements with the Port District for cleaning & minor repairs on the Hubble Fountain. j) Kelly has also arranged for minor repairs of the Tent City Mural k) Jeff - Discussed new Seal Commemorative Statue project proposed by Brian Barbata with the USN SEAL

Museum. PAWT looks to working with the Museum, Coronado CAC and City Council to bring a bronze “Naked Warrior” combat swimmer statue to Coronado. Jeff will contact Brian by phone and follow-up with a project confirmation letter. Primary requirement will be the siting of the statue and creation of a small veterans park.

3) Meetings a) 1/21/16, 9:00 am - PAWT - Thu, 1/21, 2/18, 3/17, 4/21, 5/19, 6/16, 7/21, 8/18, 9/15, 10/20 & 11/17 - Winn Room b) 12/3, 4:30 pm, Council Chambers – CAC Monthly Meeting

4) ADJOURN

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Coronado Cultural Arts Commission

Visual Arts and Film Working Team Nov 16, 2015, Meeting minutes Home of Adrienne McCullough

870 H Ave

1. Welcome and Call to Order at 4:05PM

2. Introduction of New Working Team Member: Susan Tappan

3. October Minutes approved

o Deb Kaller, chair, Visons of Coronado Exhibition gave a review of the progress of the gallery

installation and pieces of artwork hung to date. She also reviewed the order of events for the

opening night– November 19, 2015 6 to 9 p.m. in the Nautilus Room – last minute assignments

for the event we reviewed and members to complete these were identified.

4. Review of 2016 Working Team Goals – Brenda Jo reviewed the goals for the next year and indicated that these

would be the focus of the next meeting.

5. Next Meeting: December 21- Il Fornaio, hosted by Brenda Jo Robyn – time and date may change due to holidays

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Coronado Cultural Arts Commission

Visual Arts and Film Working Team

2016 Visual Arts and Film

1. Establish local venues for ongoing “pop-up” art exhibits paired with other local events and tourist attractions.

2. Develop 2-3 hour workshops/ classes for artists centered around activities to submit art work for exhibition: how

to take photos, how to write an artist statement, how to complete applications, pricing artwork, how to create a

website; how to sell online thru various outlets; how to negotiate a contract with a gallery.

3. Establish the Coronado Community Gallery criteria to have new shows rotate through the year, including,

submissions, jury selection, judging cristae, entrant fees, exhibit and or reception fees, and percentage of sales to

the Gallery for sustainability (maintenance, advertising, etc)

4. Establish “Florals by Locals” exhibition in conjunction with the annual Flower Show as an annual event.

5. Organize a local artists gathering 2 times a year where artists can meet and greet, show others their work and ask

questions of each other. Purpose To promote comradery, and develop an active dialog among artists, seasoned

and new.

6. Continue to add local artists to CoronadoArts.com directory. Begin with artists who submitted to the first gallery

exhibition with one featured to the public each week.

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C3 Gallery11/19/2015 ESTIMATED ACTUAL

Visual Arts and Film Program Area

IncomeCash

Coronado Woman's Club 2,500.00$       2,500.00$               

Coronado Arts Association 2,500.00$       2,500.00$               

Friends and Family of St. Denis 5,000.00$       7,855.00$               

City of Coronado CC125 Fund 2,000.00$       1,780.00$               

Subtotal 12,000.00$    14,635.00$            

In/Kind Sponsors

Appetizers (Blue Water Grill) 1,500.00$       150.00$                  

Wine (Wine‐a‐Bit) 128.00$          128.00$                  

Vons 150.00$          25.00$                    

Flowers 40.00$            Donation

Subtotal 1,818.00$      303.00$                  

TOTAL INCOME 13,818.00$     14,938.00$             

ExpensesExhibition Costs

In‐Gallery Signage 100.00$          ‐$                          

Advertising Postcards 130.00$          ‐$                          

Artist Brochure 200.00$          ‐$                          

Veils 30.00$            28.34$                    

Ribbon 10.00$            ‐$                          

Median Banner 100.00$          65.40$                    

Subtotal 570.00$          93.74$                    

Reception Costs

Appetizers 1,500.00$       $150.00

Wine‐A‐Bit 300.00$          363.76$                  

Liquor License 25.00$            25.00$                    

Water/Beverages/Candy 150.00$          184.27$                  

Paper Goods 30.00$            35.54$                    

Table Cloths 60.00$            116.49$                  

Photographer 150.00$          400.00$                  

Entertainment 200.00$          180.00$                  

Flowers 50.00$            Donation

Subtotal 2,465.00$      1,455.06$               

Cabinet Expense

Cabinet Display Cases 5,992.00$       5,930.00$               

Lock ‐$                 15.13$                    

Cabinet Glass 4,253.00$       4,675.00$               

Hanging System/Install 2,607.00$       2,478.00$               

Sponsorship Plaques 150.00$          289.98$                  

Subtotal 13,002.00$    13,388.11$            

TOTAL  EXPENSES 16,037.00$     14,936.91$             

PROFIT (2,219.00)$      1.09$                        

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