City of El PasoFY2010 City Manager’s Proposed Budget

Parks and Recreation FY09 Highlights

• Consolidated Operation: 1 Fund (11 Functional Areas)• 3 Divisions: Recreation, Land/Maintenance, Admin/Planning• Key Hires: Sports Manager, Open Space Coordinator, Lead HR Analyst• Recreation Centers and Senior Centers Restructured• Sports Section Consolidation and Transition of Personnel• Grand Openings: Salvador Rivas, Jr. Park, Senior Games Hall of

Fame at Memorial Senior Center, Westside Skate Park• Pool Drain Retrofit, Indoor Pool Solar Panels, Pavo Real HVAC• School Interlocals/Leases: Blackie Chesher/Escobar Soccer Fields, Tom Lea

Softball and Baseball Fields • In Progress: Westside Sports Complex Add’l Lights and Phase II, Northeast

Softball Add’l Lights, Pat O’Rourke Recreation Center

Parks and Recreation FY09 Highlights

• 9 CDBG Park Improvement Grant Applications (7 funded for FY10)• 2 TPWD Grant Applications (pending)• 4 new park sites (21 acres) via PSB: Sandstone Ranch, Sandstone Ranch

Estates, EL Williams, Barron• 12 new parks (34 acres) via Subdivision Parkland dedication • Stormwater Master Plan: 9 Future Park Ponds • County Park Site Review: Ascarate & Sportspark• Code Revisions: Tree Board, Parks/Recreation Board, Open Space Board• Reviewed Design Standards and Parkland Dedication Ordinance• Rose Garden 50th Anniversary, Tree City USA (2nd Year), “Best Yet” San

Jacinto Holiday Lights Display and Parade • Drafted revisions for Fee Policy/Guidelines and proposed revisions for

Code 13.24

Parks and RecreationFY10 Goals

ObjectivesCore Services (Basics)Strategic Use of Tax Support/SubsidyStandards

Performance MeasuresParticipation, Revenue, Quantities

Impact on Council’s Strategic PlanLivabilityEnvironment & Healthy Lifestyles

Parks and RecreationFY10 Budget Highlights

Variances/Changes from FY09 Adopted$990,711 less general fund support (4.6% reduction)

Reason for Changestargeted reduction of general fund expenseminimum wage increase – temporary/seasonal staffadded cost of staffing for swim team rentals, youth sports officials (with corresponding revenues)

New Facilities and Service Enhancementsestimate 44 additional park acres via Subdivision parkland dedicationWestside Sports Complex Phase II 5 fields (3 w/lights)Pat O’Rourke Recreation Center and Pool – 4th Qtr

FY10 City Manager’s Proposed All Funds Parks and Recreation Budget Comparison by Character

-4.0%20,743,77321,620,178TOTAL BUDGET

000INTERNAL TRANSFERS

000CAPITAL OUTLAY

100%121,2020INTERGOVERNMENTAL

000NON-OPERATING

-10.4%2,459,5702,745,565OPERATING EXPENSES

-18.8%2,168,4502,672,029MATERIALS & SUPPLIES

-8.6%3,408,3513,731,631CONTRACTUAL SERVICES

0.9%12,586,20012,470,953PERSONAL SERVICES

% CHANGEPROPOSED FY10ADOPTED FY09APPROPRIATIONS

100%121,2020LESS: TRANSFERS/GRANT MATCHES

-4.6%20,622,57121,620,178NET BUDGET

FY10 City Manager’s Proposed General FundParks and Recreation Budget Comparison by Character

-4.6%20,496,03121,056,87421,486,742TOTAL BUDGET

00INTERNAL TRANSFERS

0456,2000CAPITAL OUTLAY

100%121,202121,2020INTERGOVERNMENTAL

00NON-OPERATING

-12.0%2,404,6802,663,0932,735,165OPERATING EXPENSES

-19.1%2,150,8502,463,1752,660,530MATERIALS & SUPPLIES

-8.6%3,408,3513,415,6563,731,631CONTRACTUAL SERVICES

.4%12,410,94811,937,54812,359,416PERSONAL SERVICES

% CHANGEPROPOSED FY10ADJUSTED FY09ADOPTED FY09APPROPRIATIONS

000LESS: TRANSFERS/GRANT MATCHES

-4.6%20,496,03121,056,87421,486,742NET BUDGET

FY10 City Manager’s Proposed All FundsParks and Recreation

Budget Comparison by Department Functions

-4.6%$20,622,571$21,620,178TOTAL

-5.1%126,540133,436CD Grant Programs

-0.0%357,890357,987Day Care

-5.3%277,395293,011Leisure Instruction

-2.6%133,817137,459Special Events

6.8%334,539313,080After School

15.2%477,871414,570Park Planning/Development

3.1%2,045,6591,983,982Athletics & Sports Centers

-11.8%8,006,1669,087,463Park Maintenance

-3.9%2,436,6102,537,407Structural Maintenance

15.7%1,678,0161,449,561Aquatics

-2.3%3,657,5053,745,739Recreation & Senior Centers

-6.5%$1,090,563$1,166,483Administration

% ChangeProposed FY10/ Adopted FY09

FY2010 ProposedFY2009AdoptedDivision/Program

FY10 City Manager’s Proposed All FundsParks and Recreation

Fees/Charges/Grants Revenue

-$382,9573,987,290$4,370,247Total

-$6,896126,540$133,436CD Grant Programs

-$85,200336,000$421,200Day Care

-$65,690280,000$345,690Leisure Instruction

-$20,05013,250$33,300Special Events

$16,83537,000$20,165After School

-$29,8801,075,000$1,104,880Athletics & Sports Centers

$38,9541,065,000$1,026,046Aquatics

-$249,605839,500$1,089,105Recreation & Senior Centers

$18,750$215,000$196,425Administration

$ChangeFY2010

Proposed Revenue

FY2009 Adopted Revenue

Division/Program

FY10 City Manager’s Proposed RevenuesParks and Recreation

Fee/Charges/Grants

Tax Support

Fees/Charges/Grants$3,987,290

19%

Tax Support$16,756,482

81%$20,743,772

FY10 City Manager’s Proposed Parks and Recreation Authorized Position Count

-5.2%370.57391.26Total Authorized Positions

-12.8%9.3210.70Non – General Fund

-5.0%361.25380.56General Fund

% Change

FY2010Proposed

FY2009Adopted

FY10 Organization StructureParks and Recreation

Regular/Permanent (R/P) = 268.58 Temporary/Contract (T/C) = 101.99

Structures &

Facility MaintenanceR/P 43.00

51010365

ParkMaintenanceR/P 86.00

51010366

Park Planning &

DevelopmentR/P 6.00T/C 1.00

51010368

Administration

Administration Office R/P 14.00

51010362

Land Operations

Recreation Operations

CDBG ProgramsT/C 9.32

DaycareT/C 15.20

51010379

After SchoolProgramR/P 1.00T/C 13.27

51010369

AquaticsR/P 6.00T/C 58.20

51010364

LeisureInstructionR/P 1.00

51010378

Rec/SrCenters

R/P 77.09

51010363

Special Events

R/P 2.00

51010370

SportsR/P 32.49T/C 5.00

51010367

Parks and Recreation FY10Administration/Planning Highlights

Budget Impacts

Change of Operations

• Consultants (surveys/platting/feasibility/benchmarking)• TX A&M Agrilife Services• Open Space Coordinator in Park Planning

• Deposits - discontinue• General park use permit & conditions of use• Proposed revisions to EPMC 13.24 forthcoming

Parks and Recreation FY10Park/Structural Maintenance Highlights

Budget Impacts

• 24.76 seasonal FTE• Overtime• Water• Contracted mowing/cleaning

• Turf management techniques (aerification, turf species, water application rates)

• Approx. 44 additional acres neighborhood parks (subdivisions)

• Sports Complex Phase II

Change of Operations

Parks and Recreation FY10Recreation Center & Senior Center Highlights

Budget Impacts

Change of Operations

• Field trips• Recreation Supplies• Contracted Services

• Public Hours of Operation/Facility Categories• Weight Room Categories• Facility Use Fees – square footage• Billiards – annual fee for seniors increase from $12 to $15• Senior Citizen – age 60

Parks and Recreation FY10Location of Recreation Centers Categories

MPCMPC

CAROLINA

NOLAN RICHARDSON

ARMIJOLF WASHINGTON

SAN JUAN

WESTSIDE

VETERANS

GALATZAN

MARTY ROBBINS

GARY DEL PALACIO

PAVO REAL

CHIHUAHUITA SEVILLE

RAE GILMORE

CATEGORY ACATEGORY BCATEGORY C

PAT O’ROURKE

Parks and Recreation FY10Recreation Center

Hours of Operation

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedAWestside

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedAVeterans

40Closed11 AM – 7 PM11 AM – 7 PM11 AM – 7 PM11 AM – 7 PM11 AM – 7 PMClosedCSeville

429 – 2 PM1 – 6 PM1 – 9 PM1 – 9 PM1 – 9 PM1 – 9 PMClosedBSan Juan

35Closed1 – 8 PM1 – 8 PM1 – 8 PM1 – 8 PM1 – 8 PMClosedCRae Gilmore

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedAPavo Real

429 – 2 PM1 – 6 PM1 – 9 PM1 – 9 PM1 – 9 PM1 – 9 PMClosedBNolan Richardson

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedAMultipurpose

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedAMarty Robbins

429 – 2 PM1 – 6 PM1 – 9 PM1 – 9 PM1 – 9 PM1 – 9 PMClosedBLeona F. Washington

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedAGary Del Palacio

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedAGalatzan

35Closed11 AM – 6 PM11 AM – 6 PM11 AM – 6 PM11 AM – 6 PM11 AM – 6 PMClosedCChihuahuita

629 – 2 PM9 AM – 6 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PM9 AM – 9 PMClosedACarolina

429 – 2 PM1 – 6 PM1 – 9 PM1 – 9 PM1 – 9 PM1 – 9 PMClosedBArmijo

HRS PER WK

SATURDAYFRIDAY THURSDAYWEDNESDAYTUESDAYMONDAYSUNDAYCAT.CENTER

Parks and Recreation FY10Senior Centers

Hours of Operation

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedWellington Chew

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedPolly Harris

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedSouth El Paso

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedSan Juan

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedMemorial Park

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedHilos De Plata

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedGrandview Park

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedFr. Peter Martinez

35Closed9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PM9 AM – 4 PMClosedEastside

TOTAL HRS

SATURDAYFRIDAY THURSDAYWEDNESDAYTUESDAYMONDAYSUNDAYCENTER

Parks and Recreation FY10Aquatics Highlights

Budget Impacts• Minimum wage increase • Rentals/Swim Team Staffing• Instructor Staffing

Challenges• Quantity of certified staff

• Public Hours of Operation• Swim Team Use (Private & High Schools)

High Schools – from $5 to $25 per hour to cover labor (staff recommends $15)

Change of Operations

Parks and Recreation FY10Aquatics Hours of Operation - Winter

40Closed6 AM – 12 PM6 AM – 12 PM

5 PM – 7:30 PM6 AM – 12 PM

5 PM – 7:30 PM6 AM – 12 PM

5 PM – 7:30 PM6 AM – 12 PM

5 PM – 7:30 PMClosedVeterans

38Closed6 AM – 12 PM6 AM – 12 PM

5 PM – 7 PM6 AM – 12 PM

5 PM – 7 PM6 AM – 12 PM

5 PM – 7 PM6 AM – 12 PM

5 PM – 7 PMClosedTraining& Instruction

40Closed6 AM – 1 PM6 AM – 1 PM6 AM – 1 PM

6 PM – 8:30 PM6 AM – 1 PM6 AM – 1 PM

6 PM – 8:30 PMClosedMemorial

459 AM – 2 PM6 AM – 11 AM6 AM – 11 AM

5:30 PM – 8 PM6 AM – 11 AM

5:30 PM – 8 PM6 AM – 11 AM

5:30 PM – 8 PM6 AM – 11 AM

5:30 PM – 8 PM10 AM – 3 PMMarty Robbins

609 AM – 2 PM5 AM – 1 PM 5 AM – 1 PM

5:30 PM – 8 PM5 AM – 1 PM

5:30 PM – 8 PM5 AM – 1 PM

5:30 PM – 8 PM5 AM – 1 PM

5:30 PM – 8 PM10 AM – 3 PMLeo Cancellare

459 AM – 2 PM6 AM – 12 PM 6 AM – 12 PM 5:30 PM – 8 PM

6 AM – 12 PM 5:30 PM – 8 PM

6 AM – 12 PM 5:30 PM – 8 PM

6 AM – 12 PM 5:30 PM – 8 PMClosedHawkins

25Closed7 AM – 12 PM7 AM – 12 PM7 AM – 12 PM7 AM – 12 PM7 AM – 12 PMClosedDelta

30Closed6 AM – 12 PM6 AM – 12 PM6 AM – 12 PM6 AM – 12 PM6 AM – 12 PMClosedCowan

409 AM – 2 PM8 AM – 1 PM8 AM – 1 PM6 PM – 9 PM8 AM – 1 PM8 AM – 1 PM

6 PM – 9 PM8 AM – 1 PM11 AM – 3 PMArmijo

HRS PER WKSATURDAYFRIDAYTHURSDAYWEDNESDAYTUESDAYMONDAYSUNDAYPOOL

Parks and Recreation FY10Aquatics Hours of Operation - Summer

78.511 AM – 5 PM5 PM – 12 PM1 PM – 4:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM1 PM – 5 PMVeterans

38Closed6 AM – 12 PM6 AM – 12 PM5 PM – 7 PM

6 AM – 12 PM5 PM – 7 PM

6 AM – 12 PM5 PM – 7 PM

6 AM – 12 PM5 PM – 7 PMClosedTraining &

Instruction

37.57 AM – 11 AM1 PM – 5 PM1 PM – 4:30 PM1 PM – 4:30 PM

7 PM – 9 PM1 PM – 4:30 PM

7 PM – 9 PM1 PM – 4:30 PM

7 PM – 9 PM1 PM – 4:30 PM

7 PM – 9 PM1 PM – 5 PMPavo Real

33.51 PM – 5 PM1 PM – 4:30 PM1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM1 PM – 5 PMNations Tobin

77.57 AM – 5 PM6 AM – 12 PM1 PM – 4:30 PM

6 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

6 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

6 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

6 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM1 PM – 5 PMMemorial

78.511 AM – 5 PM5 AM – 12 PM1 PM – 4:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM1 PM – 5 PMMarty

Robbins

33.51 PM – 5 PM1 PM – 4:30 PM1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM1 PM – 5 PMLionel Forti

78.511 AM – 5 PM5 AM – 12 PM1 PM – 4:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM1 PM – 5 PMLeo

Cancellare

78.511 AM – 5 PM5 AM – 12 PM1 PM – 4:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM1 PM – 5 PMHawkins

361 PM – 5 PM1 PM – 5 PM1 PM – 5 PM7 PM – 9 PM

1 PM – 5 PM7 PM – 9 PM

1 PM – 5 PM7 PM – 9 PM

1 PM – 5 PM7 PM – 9 PM1 PM – 5 PMGrandview

69.511 AM – 5 PM6 AM – 12 PM1 PM – 4:30 PM

6 AM – 12 PM1 PM – 4:30 PM

6:30 PM – 9:30 PM

6 AM – 12 PM1 PM – 4:30 PM

6:30 PM – 9:30 PM

6 AM – 12 PM1 PM – 4:30 PM

6:30 PM – 9:30 PM

6 AM – 12 PM1 PM – 4:30 PM

6:30 PM – 9:30 PM1 PM – 5 PMDelta

82.57 AM – 5 PM5 AM – 12 PM1 PM – 4:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

5 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM1 PM – 5 PMCowan

33.51 PM – 5 PM1 PM – 4:30 PM1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM

1 PM – 4:30 PM7 PM – 9 PM1 PM – 5 PMChelsea

72.57 AM – 5 PM7 AM – 12 PM1 PM – 4:30 PM

7 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

7 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

7 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM

7 AM – 12 PM1 PM – 4:30 PM

5:30 PM – 9:30 PM1 PM – 5 PMArmijo

HRS PER WK

SATURDAYFRIDAYTHURSDAYWEDNESDAYTUESDAYMONDAYSUNDAYPOOL

Parks and Recreation FY10Location of Pools

Parks and Recreation FY10Athletics & Sports Highlights

• Public Hours of Operation at Sport Centers• Independent player fees – from $5 to $7 per player per

season

Budget Impacts

Change of Operations

• Officials fees included in entry fees for Youth Leagues(Adult Leagues status quo)

Parks and Recreation FY10Sports Center Hours of Operation

45Closed11 AM – 8 PM11 AM – 8 PM11 AM – 8 PM11 AM – 8 PM11 AM – 8 PMClosedNations Tobin

45Closed11 AM – 8 PM11 AM – 8 PM11 AM – 8 PM11 AM – 8 PM11 AM – 8 PMClosedAcosta

HRS PER WKSATURDAYFRIDAY THURSDAYWEDNESDAYTUESDAYMONDAYSUNDAYCENTER

Parks and Recreation FY10After School Highlights

• Minimum wage increase• Parks at Schools discontinued

Change of Operations

• School availability

Challenges

Parks and Recreation FY10After School Planned Sites

Westside (pending interest)

VeteransVilas Elementary

San JuanThomas Manor Elementary (YISD)

SevilleStanton Elementary

Rae GilmoreRusk Elementary

Pavo RealRoberts Elementary

Nolan RichardsonHouston Elementary

Marty RobbinsDowell Elementary

L.F. WashingtonCooley Elementary

Gary Del PalacioConstance Hulbert Elementary (YISD)

GalatzanClardy Elementary

ChihuahuitaBurleson Elementary

CarolinaBeall Elementary

ArmijoAscarate Elementary (YISD)

Recreation CentersSchools

CAROLINA

NOLAN RICHARDSON

ARMIJO

LF WASHINGTONSAN JUAN

WESTSIDE

VETERANS

GALATZAN

MARTY ROBBINS

GARY DEL PALACIO

PAVO REAL

CHIHUAHUITA

SEVILLE

RAE GILMORE

CATEGORY ACATEGORY BCATEGORY CSCHOOL SITES

ROBERTS ELEM

VILAS ELEM

BEALL ELEM

BURLESONELEM

CLARDY ELEM

HULBERTELEM

THOMASMANORELEM

STANTON ELEM

DOWELL ELEM

ASCARATE ELEM

COOLEY ELEM

HOUSTON ELEM

RUSK ELEM

Parks and Recreation FY10Location of After School Sites

Parks and Recreation FY10CDBG Program Highlights

• 20 sites: 15 RC, 2 SC, 1 GC, 2 Schools (Roberts & Thomas Manor) • School availability• General Fund match• Capacity/Staff Maximum• Nutrition Programs not provided by City

Outreach• 5 recreation centers

Disability• Multi Purpose Center

Sun Country/Club Rec

1106 TOTAL

77Westside Recreation

42Veterans

64Seville

60San Juan

64Roberts Elementary School

43Rae Gilmore

166Pavo Real

55Nolan Richardson

33Multipurpose

58Marty Robbins

59L.F. Washington

14Houston Elementary School

36Hilos De Plata Senior Center

35Grandview Senior Center

40Gary Del Palacio Center

49Galatzan

28Chihuahuita

69Carolina

114Armijo

Daily Average ParticipationSite

Parks and Recreation

Club Rec Participation Summer 2008

Parks and Recreation FY10Day Care Highlights

• Ages 2 – 5 only• No school age (6 – 12) services

- After School and Club Rec are both offered at GalatzanRecreation Center and Veterans Recreation Center

Change of Operations

Parks and Recreation FY10Special Event Highlights

• Less donations expected• Support to other departments minimized• Scenic Sundays not included• Ciclovia not included

Budget Impacts

Parks and Recreation FY10Leisure Interest Highlights

• Registration in advance/minimum enrollment cutoffs• No volunteers under independent contracts – working

with legal to determine appropriate agreement/waiver for self-led “groups” (if any)

• Class Fee Calculations

Change of Operations

Parks and Recreation FY10Fees and Charges

• Revised fee policies and fee schedule – 1st draft March 2009• Parks Advisory Board April, May & June meetings• LRC meeting May 18, 2009• Community meetings June 8-30, 2009 (30+)• Summary• Guidelines

Parks and Recreation FY10Fees and Charges

• Services that are not supported by public funds• Individualized/Specialized = Fee

Parks and Recreation FY10Core Services/Pyramid

ENTERPRISE– HIGHLY

INDIVIDUAL BENEFIT

Programs that compete in the open market; specific users based on an expressed demand and willingness to pay; use is exclusive; competitive skill levels. Ex.: shelter rentals, private swim teams, daycare

Primary benefit to the individual, little community benefit. Advanced skill level. Ex.: adult sports leagues, dances, trips & excursions

Equal benefit to the individual and community; intermediate skill level. Ex: leisure interest classes, swim lessons, Club Rec, rec/lap swimming, leisure interest classes

Generally benefits the community more than the individual; novice skill level. Ex: weight rooms, rec/sr. center operations, afterschool program

Benefits a large proportion of the community; use is non-exclusive. Ex: park maintenance, open gym

Cost Recovery: 100%+

SPECIALIZED – MOSTLY INDIVIDUAL BENEFIT

ENHANCED – INDIVIDUAL / COMMUNITY BENEFIT

MERIT – COMMUNITY / INDIVIDUAL BENEFIT

BASIC – COMMUNITY BENEFITCost Recovery: 0%

CONTINUUM OF SERVICES

Parks and Recreation FY10Proposed Rental Rates

Schedule C

• Standard – “base” 20¢ sf• Non-Profit – 20% less than standard• Non-Resident – 25% more than standard• Commercial – 400% more than standard

Example: 4 hour rental of the Multipurpose Room at San Juan Recreation Center by a non-profit organization outside of normal operating hours for a holiday party

Room is 896 square feet x $.20 / 8 hours = $22 (rounded)Standard Rate = $22/hour

Non-Profit 20% Discount: $22 x .80 = $18 $18 x 4 hours + $7 admin fee +$45 cleaning fee = $124 cost of rental

Parks and Recreation FY10No Fee Use of Indoor Meeting Rooms

• City-funded programs/events• Interlocal/Reciprocal Agreements• Registered Neighborhood Associations (normal hours of

operation)• Community Organizations and Non-Public Entities

(normal hours of operation )

Parks and Recreation FY10Fee Based on Amenity Categories

Schedule C

• Gymnasiums• Shelters, Pavilions, Reserves• Weight Rooms• Concession Permits• Sport Fields

Parks and Recreation FY10General Admission/Flat Rates

Schedule C

• Daily/Single Use – i.e., single day weight room• Swimming• Spectator Fee: Tournaments, Swim Meets • Kitchen

Parks and Recreation FY10Fee Discounts & Premiums

• Senior Discount – 50% less (includes weight room, boxing room, billiards, leisure interest classes)

• Multi Child Program Discount – 10% less (excludes Day Care and After School Program)

• Non-Resident – 25% more (leisure interest classes, swimming lessons, Club Rec, etc.- programs requiring individual registration)

Parks and Recreation FY10Fee Calculation for Programs

• Leisure Interest Classes, Sports Leagues/Tournaments, Swimming Lessons

• Direct costs (instructor, supplies, contracts, equipment, etc.) plus ___% factor to recover program coordinator divided by number of expected participants plus $7 nonrefundable admin fee equals cost of program

X = direct costs

Y= number participants

Z = fee

($X x %) / Y + $7 = $Z

Parks and Recreation FY10Example of Program

Fee Calculation

Aerobics Class – Four week session, 3 classes per weekDirect Costs:

Instructor $12/hr x 3 per week x 4 weeks = $144Supplies + 25

$169Program Coordinator Factor of 25 x 1.25Expected Participants = 10 $211 / 10 = $21Administration Fee + 7Standard Cost per Participant = $28 $28

Cost for Senior = $14 (50% discount)

Questions Comments