CITY OF GENOA CITY COUNCIL MEETING AGENDA

JUNE 20, 2017 7:00P.M.

I. To ORDER/ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. GUEST SPEAKER

IV. APPROVAL OF MINUTES FROM THE JUNE 6, 2017 CITY COUNCIL MEETING

V. APPROVAL OF ACCOUNTS PAYABLES/JST HALFOFJUNE2017

VI. ITEMS FROM INDIVIDUALS IN ATTENDANCE

VII. COMMITTEE REPORTS

VIII. OLD BUSINESS

IX. NEW BUSINESS

A) APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE DEKALB

COUNTY EMERGENCY MANAGEMENT AND DISASTER AGENCY • APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT FOR COORDINAT ING EMERGENCY AND

DISA~iTER SERVICES.

X. DEPARTMENT REPORTS

A) ADMINISTRATIVE REPORT

8) PUBLIC WORKS

C) POLICE DEPARTMENT

D) MAYOR'S REPORT

XI. ANNOUNCEMENTS

To rl.~oect the agenda and !low of the m1.-cting. the Mayor may limit audience participation to 5 minutes ncr sneaker and/or

a total of 30 minutes for this portion of the agenda,

CITY OF GENOA City Hall

City Council Meeting June 6, 2017

7:00P.M.

Mayor Vicary called the regular meeting of the City Council to order at 7:05 p.m. Roll call was taken. Aldennen Wesner, Carroll, Di Guido, Stevenson, Winter, Cravatta, Brust and Lang were present.

Before the Pledge of Allegiance, Mayor Vi cary asked everyone to stand for a moment of silence in recognition of the deaths of Kathy Burgess, wife of the previous GK Schools Superintendent, Joe Burgess and Les Bellah, the previous Mayor of Kirkland.

Mayor Vicary led the Pledge of Allegiance.

Guest Speaker - None

Motion made by Aldennan Cravatta to accept the minutes of the regular City Council meeting of May 16, 2017, seconded by Aldennan Winter. Voice vote was taken. All voted yes. Motion carried.

Motion made by Aldennan Wesner to approve payment of the accounts payables for the second half of May 2017 in the amount of $230,660.00, seconded by Alderman Stevenson. Alderman Di Guido questioned why there were two different vendors listed for PD ammunition. Chief Smith responded that there are two different types of ammunition used; one for the Officers regular weapons and shooting range ammunition. Alderman Carroll asked if Public Works always uses Fox Ridge Nursery or if the City puts it out for bid. Director Gentile responded that we only use Fox Ridge Nursery. He stated that the bill was $3,236.00 which is under the $5,000.00 that would need approval from the City Council. Roll call vote was taken. Aldermen Wesner, Carroll, Di Guido, Stevenson, Winter, Cravatta, Brust and Lang voted yes. Motion carried.

ITEMS FROM INDIVIDUALS IN ATTENDANCE - None

COMMITTEE REPORTS

The next Economic Development Commission meeting is scheduled for July 6th and will be held at 9 a.m. The next Plan Commission meeting is scheduled for July 13111 at 7:00p.m.

OLD BUSINESS - None

NEW BUSINESS

ADOPTION OF AN ORDINANCE GRANTING A TEMPORARY PERMIT FOR A BEER GARDEN FOR MINNIHAN'S: Motion made by Alderman Cravatta to approve a temporary beer garden for Minnihan'ts during Genoa Days and on weekends during June and July, seconded by Alderman Wesner. Roll call was taken. Aldermen Cravatta, Lang, Wesner, Carroll, Di Guido, Stevenson and Winter all voted yes. Alderman Brust voted no. Motion carried.

ADOPTION OF AN ORDINANCE ADOPTING THE PREVAILING WAGE RATES FOR THE COUNTY OF DEKALB, IN THE CITY OF GENOA, ILLINOIS: Motion made by Alderman Brust to adopt the annual state required adoption of current DeKalb County prevailing wage rates for contracted work performed for the City, seconded by Alderman Di Guido. Roll call vote was taken. Alderman Brust, Lang, Wesner, Carroll, Di Guido, Stevenson, Winter and Cravatta voted yes. Motion carried.

ADOPTION OF AN ORDINANCE AMENDING THE CITY CODE TITLE 5, CHAPTER 4, SECTION 17: Motion made by Alderman Carroll to amend the City Code to cover retail theft with a fine and mandatory court appearance, seconded by Alderman Winter. Roll call vote was taken. Aldermen Carroll, Di Guido, Stevenson, Winter, Cravatta, Brust, Lang and Wesner voted yes. Motion carried.

APPROVAL OF REVISED PERSONNEL POLICY MANUAL: Motion made by Alderman Di Guido to approve revised Personnel Policy Manual with changes to compensatory time, vacation leave, longevity pay, unused sick time, Sergeant holiday pay pension contributions and alcohol and illegal drug testing, seconded by Alderman Brust. Roll call vote was taken. Aldermen Di Guido, Stevenson, Winter, Cravatta, Brust, Lang, Wesner and Carroll voted yes. Motion carried.

APPROVE THE CONTRACT BID AWARD WITH MAXCOR, INC FOR THE SOUTH ELEVATED \VATER STORAGE TANK REPAINTING IEPA PROJECT, CONTINGENT UPON IEPA LOAN/GRANT RECEIPT: Motion made by Alderman Wesner to approve lowest bid contract for the IEPA water tower repainting, not to exceed $437,317, subject to the City's IEPA loan receipt, seconded by Alderman Winter. There were a few questions asked regarding a timeline for the project to be completed and how much of the cost the Grant would cover. Director Gentile responded that we do not currently have a date for the project to be completed, but the City has received the approval for the loan. He also indicated that the Grant would cover 50% of the project. Roll call vote was taken. Aldermen, Wesner, Carroll, Di Guido, Stevenson, Winter, Cravatta, Brust and Lang voted yes. Motion carried.

APPROVE THE CONTRACT BID A WARD WITH MIKE LONG CONSTRUCTION, INC FOR THE WELL 4 GENERATOR IEPA PROJECT, CONTINGENT UPON IEPA LOAN/GRANT RECEIPT: Motion made by Alderman Winter to approve the lowest bid contract for the IEPA well 4 generator, not to exceed $86,000, subject to the City's IEPA loan receipt, seconded by Alderman Brust. Roll call vote was taken. Aldermen Winter, Cravatta, Brust, Lang, Wesner, Carroll, Di Guido and Stevenson voted yes. Motion carried.

DEPARTMENT REPORTS

Admi11istrative Report - Consultant Misurelli stated that there are some Economic Development Commercial Projects in progress. Also, the open house for J6 Polymers is scheduled for July 15111•

The Bed and Breakfast are tentatively scheduled to open in August and Custom Aluminum is currently hiring and working on a day care program for their employees. Alderman Lang asked Consultant Misurelli ifthere is an update on Alan Browne Chevrolet's project. Consultant Misurelli did not have an update. Mayor Vi cary indicated that with all of the rain, Alan Browne is waiting for the &:rround to dry before they can move forward.

Public Work.v - Director Gentile reported that construction on South Sycamore Street is ahead of schedule and they are hoping to have it finished and open by the start of Genoa Days. Director Gentile stated that anyone planning to ride on the float, it will be at the cross streets of Koch Drive and Central Ave and the parade starts at 1 p.m. Alderman Brust asked when Public Works would be mowing in the Riverbend Subdivision. Director Gentile responded that they actually started today.

Police Departme11t - Chief Smith reported that the streets downtown are shut down and ready to go for Genoa Days. He also reported that there was a break in at the Middle School and they have camera footage and know who the perpetrators were. Chief Smith stated that his Department went to a training course for firearms on May 181h. Alderman Wesner asked Chief Smith if the Police Department has been pulling over quite a few people for cell phone usage while driving and do we have any signs posting it is prohibited. Chief Smith indicated that yes they have issued quite a few tickets for that violation and no signs need to be posted because it is a state law that cell phone usage while driving is prohibited. Alderman Wesner also asked about all of the signs that are up at the "Y" intersection by West Main Street and Route 72. She stated that there are always so many signs there and a lot of times, it is difficult to see when trying to turn at that intersection. Director Gentile stated that Public Works is trying to come up with a solution. He indicated that a possible solution would be to section off an area that signs are not allowed and any signs put up in that area would be removed. Alderman Wesner expressed her concern regarding the grease on the sidewalk by Corner Grill. She indicated that it is a hazard and someone is going to get hurt if they don't do anything about it. Cleaning it more often or re-directing where the grease goes, were a couple suggestions to rectify the situation. Alderman Di Guido asked Chief Smith if the Police Department is aware of mailboxes being damaged on Cherry Tree Lane. Chief Smith stated yes, they are aware of it, along with other streets that are having the same problem. They are working on finding the person(s) responsible.

Mayor's Report - Mayor Vicary reported that the King and Queen for Genoa Days would be revealed on Wednesday, June 71h at 8:00 p.m. Mayor Vicary also said that the wakes/funerals for Kathy Burgess and Les Bellah would both be on Thursday, June 8111•

ANNOUNCEMENTS - Alderman Di Guido announced that Waste Management is offering an organics waste program that allows resident to dispose of food waste for composting. The program is offered from April through November. The containers are smaller than the garbage and recycling containers and they are picked up at the end of the season. In order to participate in this program, the City will need at least 50 participants. There are a few names on the list of interested residents. We have posted the information on our website and on Facebook.

Motion to adjourn the regular meeting of the City Council was made by Alderman Wesner, seconded by Alderman Carroll. Voice vote was taken. All voted yes. Motion carried. Meeting was adjourned at 7:40 pm.

THE CITY OF

G E NOA MEMO To: Mayor Vicary and the City Council t\~ From: Alyssa Seguss, Management Assistant~ Subject: DeKalb County ESDA Memorandum of Understanding Date: June 12, 2017

In 1976, DeKalb County created an Emergency Services and Disaster Agency (E.S.D.A.) in order to combine all emergency preparedness programs, including civil defense. The purpose of E.S.D.A. is to mitigate potential hazards, plan for, coordinate, respond to and aid in recovery from all disaster situations whether natural or man-made.

In the past, the City has signed the Memorandum ofUnderstanding for intergovernmental cooperation with the County E.S.D.A. program, given the many benefits of the collaboration. As

the Memorandum of Understanding states, the DeKalb County E.S.D.A. has the means to assist in creation of emergency plans, provide assistance during emergency and disaster situations, and assist in requests for assistance of State or Federal Agencies. The County therefore would be a resource in emergency assistance and response, as well as an agency to seek reimbursement after an emergency or disaster via State and Federal financial assistance programs.

Staff recommends that the City Council approve the signing of the DeKalb County E.S.D.A. Memorandum of Understanding.

APPENDIX BP-2

MEMORANDUM OF UNDERSTANDING

--between---

COUNTY, CITIES, TOWNS, AND VILLAGES

IN THE COUNTY OF DEKALB, STATE OF ILLINOIS

Each incorporated city, town, and village will be responsible for establishment of an Emergency Services and Disaster Agency, (E.S.D.A.), or naming a liaison officer in accordance with the Illinois Emergency Management Agency Act. (20ILCS 3305/1, et. Seq).

The DeKalb County Emergency Services and Disaster Agency, (D.C.E.S.D.A.}, may assist any city, town, or village wherever possible in the preparation of emergency plans. D.C.E.S.D.A. shall be responsible for coordinating any emergencies and disaster in DeKalb County serving as the focal point for government to request assistance from the State or Federal Agencies.

All cities, towns, and villages may request assistance in emergency and disaster situations from DeKalb County through the D.C.E.S.D.A. when local resources have been expended.

In its role of Coordinator, D.C.E.S.D.A. may request assistance of any city, town, or village to go beyond its incorporated boundaries with personnel and equipment to assist in unincorporated areas or to other cities, towns, or villages subject to manpower availability and prior commitments.

The E.S.D.A. Coordinator shall have direct responsibility for the organization, administration, training, and operation of D.C.E.S.D.A., subject to the direction and control of the Principal Executive Officer.

This Memorandum of Understanding replaces the prior one of 20 15.

Date Chainnan, DeKalb County Board

Date Mayor/President

City/TownNillage of:----------