city of hobbs planning board – regular meeting july 17 ... agdrm... · length is 6’ requiring a...

AGENDACity of Hobbs Planning Board – Regular Meeting

July 17, 2018 at 10:00 AM

W. M. “Tres” Hicks, Chairman Guy Kesner, Vice ChairmanBill Ramirez Philip IngramBrett Drennan Ben DonahueLarry Sanderson

Tentative Agenda for the Planning Board Regular Session Meeting to be held on Tuesday, July 17, 2018 at 10:00 AM at the City of Hobbs Annex Building, First Floor Commission Chambers located at 200 E. Broadway, Hobbs, NM 88240.

AGENDA

1) Call To Order.2) Review and Consider Approval of Agenda.3) Review and Consider Approval of Minutes.

June 19, 2018 – Regular Meeting

4) Communications from Citizens.

5) Review and Consider a front yard setback variance for 901 N. Jefferson. Jefferson at this location is classified as a Minor Collector requiring a 25’ front yard setback, the proposed addition will be located 18’ from the front yard property line requiring a variance of 7’.

6) Review and Consider a driveway length variance for a proposed SFR structure located on Lot 27 of the Broadmoor Park Subdivision. The City of Hobbs Major Thoroughfare Plan requires a minimum driveway length of 25’ the proposed driveway length is 15’ requiring a variance of 10’.


8) Review and Consider a driveway length variance for a proposed addition to a SFR structure located on Lot 4, Block 9, Unit 1 of the Westminster Hollow Subdivision. The City of Hobbs Major Thoroughfare Plan requires a minimum driveway length of 25’ the proposed driveway length is 6’ requiring a variance of 19’.

9) Review and Consider a new ROW Work Permit Policy; setting policy & procedures for the issuance of ROW Work Permits and ROW Licenses.

10) Review and Consider Top 10 projects for the FY 2020-2024 Infrastructure Capital Improvement Plan (ICIP).

11) Adjournment.

The City will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the City at least 24 hours before the meeting. Telephone 397-9351.

“Notice is hereby given that a quorum of the Hobbs City Commission may be in attendance at this meeting.”

PLANNING BOARD MEETINGMINUTES June 19, 2018

The Hobbs Planning Board met on June 19, 2018 at 10:00 a.m. at City of Hobbs Annex Building, First Floor Commission Chambers, located at 200 E. Broadway, Hobbs, NM 88240 with Mr. Guy Kesner, Vice Chairman presiding. Members Present: Members Absent:Guy Kesner, Vice Chairman Tres Hicks, ChairmanBill RamirezBrett Drennan Larry SandersonPhillip IngramBen Donahue

Also present were members of the public and City staff as follows:

Kevin Robinson, Development Director Commissioner Dwayne PenickTodd Randall, City Engineer Shawn WilliamsJulie Nymeyer, Staff Secretary Dennis HolmbergDaniel Johncox Bruce Reid, County Planner

1) Call To Order.

Vice Chairman, Guy Kesner called the meeting to order at 10:02 am. 2) Review and Consider Approval of Agenda.

The first item of business was to review and approve the Agenda for the June 19, 2018 meeting. Mr. Kesner asked if there were any changes or additions to the Agenda? Mr. Robinson said there were no changes. Mr. Ramirez made a motion, seconded by Mr. Sanderson to approve the agenda as presented. The vote on the motion was 6-0 and the motion carried.

3) Review and Consider Approval of Minutes.

May 15, 2018 – Regular Meeting

Mr. Kesner asked if everyone has had a chance to read the Regular Meeting Minutes from May 15, 2018 Regular Meeting. Mr. Ramirez made a motion, seconded by Mr. Ingram to approve the Regular Meeting Minutes as presented. The vote on the motion was 6-0 and the motion carried.

4) Communications from Citizens.

Mr. Daniel Johncox said there is a new CID rule for temporary housing. He said the new no code buildings that are not HUD code or Modular code are being used all over Texas and there are some in Jal NM. He said because of the boom in oil and gas in the State of NM they came up with a language to be able to use these buildings. He said they are called temporary work force housing. He said they are a single section mobile home but have five doors with rooms that have a kitchenette and small room. He said there are time limitations on this type of housing. He said they just do not have a modular stamp. Mr. Kesner asked that this be put on next month’s agenda.

5) Review Proposed Subdivision Sketch Plan located southwest of the intersection of Clinton & Eastern.

Mr. Robinson said this is a Sketch Plan located on the southwest corner of Clinton and Eastern. He said the developer has submitted a sketch plan review. He said this sketch plan will need at least two variances. He said the first variance is a proposed one way street and also possibly utilizing the alley south of this lot for additional width. He said this will be a 26 or 27 foot one way roadway which will allow parking on curb side.

Mr. Robinson said if you notice all of the infrastructures are located within the dedicated one way street. He said a private easement will have to cross all of the western lots to have utilities. He said the second variance will be the easements. He said this is still the sketch plan review and not a lot of investment has been involved.

Mr. Kesner asked if the developer is proposing to sell the individual spaces? Mr. Johncox said they have an opportunity to sell to people that typically would not qualify for a mortgage. He said this will give them the opportunity to serve that consumer. He said his company would finance the deal for them. He said they would like to make this area nice and to have something that people could own their homes.

Mr. Kesner said he is concerned about 26 foot roadway and the onsite and offsite parking. He said someone may try and use it as two directional. Mr. Johncox said they will have to put signs up that say one way. Mr. Robinson said a chip sealed road is going to be a problem for the staff because of the density and usage. He said if the Board accepts this roadway it will have to be maintained by the City.

Mr. Sanderson said he did not see any reason Mr. Johncox could not more forward. Mr. Kesner said he like the concept and he could move on to the next step to see if he can make it work. The Board agreed.


Mr. Robinson said as of last night the ROW Ordinance was passed. He said with that being said the municipality needs to go through the current and existing policy and work permit applications. He said they need a new work permit policy that is consistent with the right-of-way management code and work permit application and a license occupancy application. He said everyone that does work in the ROW needs a work permit. He said if you are not a

franchisee and you want to place infrastructures within the public ROW then you need an occupancy license. He said additionally the code passed last night requires the Board to make fees for the occupancy license and send it to the Commission to be accepted by resolution.

Mr. Kesner said that he said on the last page final inspection required he wants to know who is going to go back and make sure they fix the ROW after final inspection? Mr. Robinson said that would require a plumber to inspect. He said that is what the permit process is for to keep track of the completeness of the permit. Mr. Randall said the city does not have a dedicated staff that monitors this. He said the work and license permits well help monitor and track the right-of-way.

Mr. Kesner said that he felt like the Planning staff would be better qualified to come up with the fees. After a brief discussion the Board felt like staff should come up with the fees and they should table this item and bring it back to the Planning Board next month for approval.

Mr. Drennan made a motion, seconded by Mr. Ramirez to table this item until the next meeting and let staff come up with the fees. The vote on the motion was 6-0 and the motion carried.

Mr. Sanderson left the meeting at 11:10 am.

7) Discussion Item(s).

A) Minor Residential (Rural) Section as promulgated within the City of Hobbs Major Thoroughfare Plan.

Mr. Robinson said within the Major Thoroughfare Plan there are two street sections for minor residential. He said there is a minor residential urban and rural. He said one of things not mentioned in the rural section is the access point. He said on the rural lots there will be fewer accesses. Mr. Randall said in Western Estates area they have water but not sewer but they have a rural roadway running through it. He said there are areas in the city limits that have larger lots and there is no definition of where these rural lots should be allowed. He said inside city limits you cannot drill a well.

Mr. Robinson said staff would also like ranchettes in the city they would like shared accesses. Mr. Randall said on Sage Drive it was annexed in and there are no curb and gutters and chip seal streets. He said some people have added sidewalks and driveways on their own and sometimes that backs water up on their neighbor. Mr. Robinson said ultimately they city would like a unified development code.

B) FY 2020-2024 Infrastructure Capital Improvement Plan (ICIP) process.

Mr. Robinson said this is the ICIP that comes to the Planning Board every year. He said this is a public meeting for public comments and the Board also supplies the City Commission with a top 10 list. He said it is a ranking of projects as a community. He said then it will be sent to Commission and they will adopt the top 5 and then adopt a resolution.

He said at the next Planning Board Meeting they will choose their top ten projects. He said prior to that staff will go over new projects and completed projects.

Mr. Kesner asked the Board to get their top ten by the next Planning Board Meeting.

8) Adjournment.

Mr. Ramirez made a motion, seconded by Mr. Drennan to adjourn the meeting. The vote on the motion was 5-0 and the motion passed.

______________________Guy Kesner, Vice Chairman

June 19, 2018Planning Board Regular Meeting

5) Review and Consider a front yard setback variance for 901 N. Jefferson. Jefferson at this location is classified as a Minor Collector requiring a 25’ front yard setback, the proposed addition will be located 18’ from the front yard property line requiring a variance of 7’.

Building Inspection Department200 E. Broadway, Hobbs, NM 88240

Phone (575) 391-8158

Application #.

Phone 5 75 '1 q0 9qy

Circle One: Residential or Commercial Tlpe: New EI Remodel n Addition n Other Z please attach reauired plans

Job Location

Building Permit Application

Application Received Date

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%o of improvements Flood Zone_ Elevation Certificate Received

Subdivision Approved Drainage Plan Approved

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Valuation SWOrt "fD Permit Fee $ Plan Review Fee $ Total $

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OFF- STREET OR ON-SITE PARKINGREQUIREMENTS POLICY: Minimum Off-Street or On-Site ParkingRequirements include a minimumdriveway length of 25’ measuring fromthe sidewalk perpendicular to thegarage, carport or house, and aminimum driveway width of 20’ or aparking area that would provideadequate parking for two (2) vehicleparking spaces.

Minimumsetbackrequired fora rearaccess lotper COHMTP is 10'.

Set back of 5'from PL or 10'betweenstructures.

REVISIONS REQUESTED

CITY OF HOBBS

BUILDING DIVISION

DATE: 07/10/2018 10:03:12 AM

Building Inspection Department 200 E. Broadway, Hobbs, NM 88240

Phone (575) 391-8158

Application #_________________

Building Permit Application Application Received Date____________ Phone__________________________

Owner___________________________________ Address_________________________________________________

Circle One: Residential or Commercial Type: New □ Remodel □ Addition □ Other □ please attach required plans Job Location_______________________________________________________________________________________ Address City State Zip

Contractor ________________________________________________________________________________________ Name Address City State Zip Phone License # ____________________________________________________________ Email Architect or________________________________________________________________________________________ Engineer Name Address City State Zip Phone License # Subdivision_________________________________ Lot_______ Block_______ Lot Size_________________________ Building is to be___________ ft. wide by _________ ft. long by ________ ft. in height and shall conform in construction. Area or ____________________________________ Volume Cubic/ Square Feet

Type_________________________ Use Group _____________ Basement walls or foundation_____________________ Type % of improvements____________ Flood Zone____________ Elevation Certificate Received______________ Subdivision Approved ___________________ Drainage Plan Approved_________________________

Job Description: ____________________________________________________________________________________ Valuation $____________Permit Fee $_____________ Plan Review Fee $______________ Total $______________ I, _____________________ as the Contractor, hereby agree to comply under this permit with all City, State and Federal codes. Contractor’s Signature____________________________________ Date__________________

Daniel Torres 1113 W Canterbury St. Hobbs NM 88242

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Sombra Homes LLC 1113 W Canterbury St. Hobbs NM, 88242. 505-604-9707 378349

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6/4/18

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Fillmore & Chambers 690 N Robinson Ave, Oklahoma City OK , 405-843-5456

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06/15/2018

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R401.3 Drainage. Surface drainage shall be diverted to astorm sewer conveyance or other approved point of collectionthat does not create a hazard. Lots shall be graded todrain surface water away from foundation walls. The gradeshall fall a minimum of 6 inches (152 mm) within the first 10feet

R403.1.7.3 Foundation elevation. On graded sites, the top ofany exterior foundation shall extend above the elevation ofthe street gutter at point of discharge or the inlet of anapproved drainage device a minimum of 12 inches (305 mm)plus 2 percent.

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OFF- STREET OR ON-SITE PARKING REQUIREMENTS POLICY: Minimum Off-Street or On-Site Parking Requirements include a minimum driveway length of 25’ measuring from the sidewalk perpendicular to the garage, carport or house, and a minimum driveway width of 20’ or a parking area that would provide adequate parking for two (2) vehicle parking spaces.

Preliminary06/26/2018 11:06:05 AM

Planning CommissionApproval pending

D. With requirements of other agencies. Anylicensee, qualifying party or journeyman must followall regulatory agency laws when said agency hasjurisdiction over certain aspects of a project.

NMAC 14.5.1.9 CONFLICTS:


8) Review and Consider a driveway length variance for a proposed addition to a SFR structure located on Lot 4, Block 9, Unit 1 of the Westminster Hollow Subdivision. The City of Hobbs Major Thoroughfare Plan requires a minimum driveway length of 25’ the proposed driveway length is 6’ requiring a variance of 19’.

City of HobbsROW Work Permit &

ROW Occupancy License Policyper

Resolution #____Cross References: Hobbs Municipal Code: Chapter 12.01-ROW Management Regulations, 12.04 - Street Improvements, 12.08 - Sidewalk Construction, 12.12 - Sidewalk Obstructions, 12.16 – Curbs, Gutters and Driveways, 12.20 - Ditches & Pipelines; Title 15: Buildings and Construction; Title 16: Subdivisions.

ROW WORK PERMIT & ROW OCCUPANCY LICENSE REQUIRED:

Authority. This Policy is promulgated under authority of the Hobbs Municipal Code, Title 12.

Permission required. It shall be unlawful to make any excavation in or deposit any earth or other material on any public way or to construct any item or encroachment in any public right of way or public easement, or on any City owned real property without permission in writing from the City Engineer.

Protection of public. All persons so duly authorized working within or constructing facilities within the public right of way shall protect and mark the area in such a manner as to ensure the safety of vehicular and pedestrian traffic, and such warnings shall be clearly visible both day and night. The public right of way is hereby defined as any street, alley, thoroughfare, arterial or other public way, and includes all public easements. Refilling/Backfilling. Immediately upon the completion of any improvement for which an excavation has been made, the excavation shall be backfilled in compacted lifts or with flowable fill. Any excess dirt or other matter shall be removed. Restoration of right of way. The Permittee shall restore the right of way to its prior condition as soon as reasonably possible following backfilling and compaction, preferably tested by an independent testing laboratory.

ROW Work Permit Required. Facilities within the public’s right of way appurtenant to and\or serving a permitted development do not require a ROW Work Permit provided the plan set utilized to secure the Building Permit located and detailed the facilities. If a building permit is not required for the placement of the facility a ROW Work permit is required.

ROW Occupancy License Required. Private facilities within the public’s right of way can only be emplaced upon receipt of a ROW Occupancy License. A ROW Occupancy License shall not exceed a 10 year term. The fee for a ROW Occupancy Licensee shall be ?? per square foot of occupation with a 9 square foot minimum and all linear occupations shall be no less than 2’ in width.

New Mexico One Call Alert: The applicant must follow the New Mexico One Call Alert System 1-800-321-2537 prior to any excavation. The purpose is to locate all utilities in the work area prior to excavation. The applicant should also notify the local utility companies if possible. Application. Application for a ROW Work Permit required by this policy shall be made on forms provided by the Engineering Department, to the Building Department, and shall be accompanied by a plan showing accurately the extent and character of the work to be performed. The Building Official will refer the permit application to the other Municipal Departments for review. Consideration, approval. After examination and consideration of the application for the permit including the plan and examination of the premises if deemed necessary, the Engineering

Right-of-Way Work Permit Policy, Page 2.

Department is authorized and directed to recommend approval of a ROW Work Permit, if the work proposed will not unreasonably interfere with the proper and safe use of the street, alley, sidewalk or right-of-way. No work shall be performed until such permit has been granted.

General requirements and restrictions. No person or entity shall build, construct, work or encroach upon a public right of way, drainage easement or public utility easement or City owned real property without obtaining a permit as set forth herein in this ROW Permit Policy

Emergency Work. In the case of emergency work, the person or entity performing the work shall notify the city on the next working day after the emergency and obtain the required permits within forty-eight hours of the emergency.

Revocation of Permits and Indemnification of the City. A ROW work permit may be revoked upon a determination by the Engineering Department that the work being performed within the right of way is not in conformance with the approved permit. In addition, should any action or claim be brought against the city as a result of a person or entity building, constructing, or working within the city right of way, such person, whether written permission was received or not, and whether the required insurance was in effect or not, shall defend, indemnify and hold the city harmless from any such actions or claims.

Acceptable Insurance Requirement. “Acceptable insurance” means a minimum of one million dollars of general liability insurance for each occurrence provided by an insurance company rated B+ or higher (by A.M. Best company) and a financial size category (FSC) of “V” or higher. The City should be made an additional insured party on the Insurance Certificate to be submitted to the City. The City Attorney shall determine if a Company’s insurance requirements are adequate. Franchise utilities should have an Insurance Certificate on file with the City.

Restrictions on Privately Owned Real Property. No person or entity shall excavate, build, construct, work or encroach upon a privately owned real property without first obtaining written permission from the Property Owner and in the case of leased property, to also obtain permission from the Lessee. Exceptions to the above would be made according to private or public easements of record and standing permits of access and right-of-entry.

ROW Work Permits & ROW Occupancy License.

General Requirements for ROW Work Permits & ROW Occupancy License are detailed in Table A on the next page. The required permit form is attached hereto.

Permit fees to support processing and review costs are detailed in Table B.


Table AGeneral Requirements

ROW Work Permits

TYPE OF WORK ROW Occupancy

License Required

ROW Work PERMIT

REQUIRED

INSURANCEREQUIRED DURING

CONSTRUCTION

Franchisee Infrastructures No Yes NoPrivate Infrastructures Yes Yes YesBarricade ROW No Yes YesDriveways and Curbs(as part of permitted development)

No No Yes

Driveways and Curbs(separate from permitted development)

No Yes Yes

Sidewalks(as part of permitted development)

No No Yes

Sidewalks(separate from permitted development)

No Yes No

Retaining Walls2 No Yes YesMailboxes(Cluster units installed by USPS and Others)

No Yes Yes

Other Structures Yes Yes YesSite Grading No Yes YesBlock Parties No Yes No

Notes to Table A:

1. Insurance requirements as defined by the City Attorney. Insurance is not required for individual ROW Work Permits for Municipal Franchisees. A Municipal Franchisee is a utility company empowered with a franchise agreement with the City of Hobbs to provide some type of utility service within the City limits of Hobbs.2. A retaining wall is defined as a wall located within the public right of way with a maximum height of 3’ designed to resist the lateral displacement of soil or other materials from the adjacent private property.3. Utility Clearance may be required for facilities, as deemed necessary by the City Engineer.4. Curb and gutter can only be constructed by a licensed contractor.


Table BROW Work Permit Fees

TYPE OF WORK Fee For Franchisee or Licensee

Perpendicular ROW Cut $100Parallel ROW Cut $25 Barricade ROW $25 Perpendicular ROW Bore $1Retaining Walls4 $100Driveways and Curbs(separate from permitted development)

$10 & up

Sidewalks(separate from permitted development)

$10 & up

Mailboxes(Cluster units installed by USPS and Others)

$10

Sewer Service Laterals $10Closing ROW for Block Parties

$0

Notes to Table B:

1. If the public infrastructures affected by the work permitted are not satisfactorily repaired within 10 days of the excavation work, a double fee will be assessed.

2. For excessive length parallel cut projects in excess of 1,000 LF, a per foot fee - at $0.10/LF may be assessed.


Permit Not Required: ROW Work Permits are not required for the following:

1. Non-structural, individual mailboxes for single family residential properties. A non-structural mail box is defined as a box that does not use any concrete/brick/mortar except to set the pole.

2. Commercial\Residential landscaping maintenance or irrigation system repairs within the adjacent ROW.

3. Temporary utility maintenance work conducted by a franchised utility or the City for a period of time not exceeding two (2) hours in length, that does not include any type of ground excavation.

Prohibited: No fences or screening walls of any kind shall be built or constructed within the public’s ROW. All fences existing within the public’s ROW at the time of adoption of this policy are hereby deemed a legal non-conforming structure allowed to remain in place, unless replaced or substantially repaired or determined to be a threat to the health and safety of the community.

Utility Review: If deemed necessary by the City Engineer, site plan and project information for a project shall be submitted to Franchisees or Licensees having infrastructures within the area before issuance of permits. The Franchisees or Licensees may request additional information to determine compliance with their regulations. The Franchisee or Licensee must approve the request prior to issuance of a ROW Work Permit or a new ROW Occupancy License and approval shall not be unreasonably withheld.

General Construction Requirements:

All density and material requirements will be as found in the latest edition of the APWA Standard Specifications. Base Course shall be Type I or II and the Asphalt Concrete Aggregate shall be Type B. If Superpave pavement is used it shall be a New Mexico State Highway and Transportation Department (NMSHTD) mix design installed and shall be installed under NMSHTD Specifications.

A Professional Engineer shall provide quality control and compaction testing certification on any trench backfill and any subgrade, base course, and hot mix asphalt patching needed. The subcontracting firm providing the street patching shall also be a contractor licensed in New Mexico to perform that type of work.

All underground utility mains or lines shall be a minimum depth of 30” below ground surface.

A maximum of 300 feet of trench may be left open during the day at any location as long as access to all driveways is preserved when needed by the adjacent property owners. At night, all trenches should be backfilled if possible except for the beginning of the next day’s work, which shall be barricaded properly. The permit holder shall barricade all open ditches when work crews are not present; and at night, the barricades shall maintain yellow/orange warning light flashers.

Upon completion of the construction, please remit copies of the compaction tests taken on each lift of trench backfill, subgrade, base course, and hot mix asphalt pavement at a minimum of 200 foot intervals along the trench. Flowable fill (as specified by the City Engineer) is allowed in lieu of subgrade installation and compaction.

Edges of pavement shall be saw cut straight a minimum of 12” beyond the trench edge and tacked to insure a good edge to patch against. Residential pavement cross sections shall be 6” base course and 2” hot mix asphalt pavement as a minimum. Arterial pavement cross sections shall be 10” base course and 4” hot mix asphalt pavement as a minimum, or match existing cross section, whichever is larger.

Alleys shall be patched with a six inch (6”) caliche base surface. Contractor shall schedule their construction in alleys to coordinate with waste management to assure pickup of waste. Work performed in


locations back of curb shall result in minimal damage to existing property. Yards shall be replaced as closely as possible to the condition they were in prior to construction.

If unable to completely patch any street to grade within 48 hours after backfilling trench, trench must be filled to grade with flowable fill as specified by the City Engineer. All permit information must be provided to Building Official/Inspector for approval prior to beginning any street cut. All construction must comply with NMSHTD Design Standards and is subject to approval by the City Engineer. The City Engineer is authorized to approve minor variations to the Policy as determined in the best interests of the City of Hobbs.

WORK AREA TRAFFIC CONTROL REQUIREMENTS: Purpose. The purpose of this policy is to: 1) Set forth traffic control requirements to be observed by all those who perform work in a public street; 2) Provide safe and effective work areas; and 3) Warn, control, protect, and expedite vehicular and pedestrian traffic. Applicability. Unless otherwise stated, the requirements specified in this article are applicable to all private contractors, Franchisees, Licensees, and city work crews performing work on or within public ROWs and City owned real property within the city limits. Traffic Control Requirements. All traffic control performed within the public’s right of way shall conform to chapter 6, entitled "Standards for Work Zone Traffic Control," as set forth in the Manual on Uniform Traffic Control Devices, published by the federal highway administration. (Code 1988, § 28-28) Responsibilities. (a) Generally. Construction work within the public’s right of way is performed by private contractors, Franchisees, Licensees and city work crews, each with distinct and separate responsibilities, as discussed in this section. (b) Private contractors & Licensees. Private contractors, when working in the public’s right of way, shall be required to submit a traffic control plan to the Engineering Department, in conjunction with the request for a permit from the Engineering Department. This traffic control plan shall conform to the "Standards for Work Zone Traffic Control," as outlined in the Manual on Uniform Traffic Control Devices. Also, the traffic control plan shall include the time and date of the construction work. (c) Private contractor under contract with city. Private contractors, when working under contract with the city for construction work, shall be required to follow the specific traffic control plan outlined in the construction plans. This traffic control plan shall conform to the "Standards for Work Zone Traffic Control," as outlined in the Manual on Uniform Traffic Control Devices. The contract administrator for the city shall be responsible for ensuring that the contractor follows the prescribed traffic control plan. The Engineering Department, Traffic Division will provide review of the project plans prior to the letting of the bid and will be available to inspect the traffic control devices during construction, as requested by each project contract administrator. (d) Franchisees. When working in the public’s right of way, shall be required to notify the City Traffic Division of any construction work that will adversely affect traffic and that will be in place for longer than 24 hours in duration. All traffic control shall conform to the "Standards for Work Zone Traffic Control," as outlined in the Manual on Uniform Traffic Control Devices. As required, the public works department will inspect the work site for conformance with the Manual on Uniform Traffic Control Devices.


(e) City work crews. City work crews, when working in the public right of ways, shall be required to conform as outlined in the Manual on Uniform Traffic Control Devices and will be required to obtain permits under this policy. (f) Notification by private contractors, Franchisees, Licensees and city work crews. Private contractors, Franchisees, Licensees, and city work crews are responsible for notification to and coordination with all agencies that the traffic control will affect, including the following:

Police Department (397-9265)Fire Department (397-9308)Franchisees, when applicable (Contact #s are available at the Engineering Department)Licensees, when applicable (Contact #s are available at the Engineering Department)

City Engineering Department (Traffic) (370-3950, 397-9352) City Street Division (397-9318) City Manager. (397-9206)

If a street is to be closed, the following must also be notified:

Waste Management (392-6571)B & G Transportation (392-8514) (or current school bus contractor)Hobbs Express (397-9290)

In the event that the excavation is near a buried pipeline, then the appropriate pipeline companies should be notified.

(g) Public Notice. The City Engineer and Contractor will jointly decide if a public announcement of street closures is to be made.

Temporary Work. A permit is not required for temporary infrastructure maintenance or street maintenance work conducted by a franchisee, licensee or the City which does not include any type of ground excavation provided that the period of time required for the maintenance work does not exceed two (2) hours in length. The utility or entity will be fully responsible to follow all traffic safety rules as specified in this policy.

Administration and Enforcement. The City engineer or his designee shall administer and enforce the provisions of this chapter. Under this policy, the City Engineer or his designee shall notify the private contractor or utility company of any deficiencies in traffic control. The private contractor or utility company will have two hours from the time of notification to correct the discrepancies. If the deficiencies are not corrected, the problem shall be turned over to the police department for enforcement, as outlined in the City of Hobbs Municipal Code. The City Engineer or his designee shall also notify the private contractor or utility company of any deficiencies in construction practices or repairs to the right-of-way and request corrected actions as necessary.

Violations & Penalties. (a) Every violation of this article constitutes an offense. Each day a violation of this article exists constitutes a separate offense.


(b) The Police Department is authorized to issue citations for violations of this article and to file criminal complaints in municipal court, alleging violations of this article. (c) The municipal court may impose a fine for each offense, not to exceed $300.00 for each day the violation is found to have occurred. Failure to comply with any such orders for compliance or other judgements of the municipal court, including failure to pay fines previously imposed, shall constitute contempt of court and may be separately punished at the discretion of the municipal court.

City of HobbsApplication for ROW Work Permit

Per Chapter 12.01, Hobbs Municipal Code

ROW Work PermitAttach Detailed Site Plan of Proposed

Work and Traffic Control Plan.

□Residential □Commercial

□Franchisee □Licensee

Start Date:_____________________

Completion Date:_____________________

Name of Permit Holder: Date: _____________Address: _________________________________________________________________Name of Contractor: (If different from permit holder)

Address/Location of Project: ___________________________________________________________________________________________________________________________

Contact Person:

Address:

City, State, Zip:

Phone Number Day: Night:Type of work:

□Maintenance\Repair of Licensed\Franchised Facilities

□Additional Facilities within a current License\Franchise

□Non-Licensed Development Facilities (not covered under an existing permit)

Municipal infrastructure tie-ins (not

covered under an existing permit)

□Sewer (requires a permit from Utilities)

□Water (Utilities will tap & install meter)

Description of work:

Testing Firm Using:

Licensed Paving Firm for Patch:

Will all work performed and all equipment used be located behind the curb line or within an alleyway?□ Yes □ No (If no, provide traffic control plan.)

Will public infrastructure be installed\replaced or effected?□ Yes □ No (If yes, provide engineered stamped plan set.)

CITY OF HOBBS

ROW WORK PERMIT

Damage Deposit and/or Bonding Information - Bonding Required if over $20,000 in public infrastructure repairs. Damage Deposit may be required by City Engineer: $_____________ Amount Required. .

.

Attach sketch showing work location or attach drawing. (Please include cross streets, North arrow, and any known dimensions.)

CERTIFICATION OF PERMIT HOLDER:

I understand the requirements for work within the Right-of-Way as written in the Hobbs Municipal Code (see below). If applicable, I understand that a certificate of liability insurance naming the City of Hobbs as an additional insured must be on file in the Engineering Department during the construction phase of this project, and, if applicable, for the life of the project; and the permit holder indemnifies and holds harmless City, its employees, agents, officers and officials from any and all claims, losses, causes of action, and/or liabilities resulting from the conduct, negligence, errors or omissions of the permit holder or any employee or agent of consultant while engaged in performing the services called for herein. I understand that the contractor/ developer must maintain a Hobbs City Business License, New Mexico State Contractor’s License, and Certificate of Liability Insurance throughout the duration of this permit and it is the Permitee’s responsibility to comply with all applicable Statutes & Rules in regard to licensing and performance requirements. I understand that utility company clearance may be required from all utility companies prior to issuance of this permit and that any improvements in or to the Right-of-Way may require me to remove or replace my work at my expense.

All construction activities within the corporate limits of Hobbs shall be performed in accordance with all provisions of the Hobbs Municipal Code. Specifically, the applicant should be familiar with Title 12: Streets, Sidewalks, and Public Places; Title 15: Buildings and Construction; and Title 16: Subdivisions. Copies of these chapters are available upon request from the Engineering Department.

Print Name: _________________________ Company Name: _______________________

Authorized Signature: __________________________________ Date: ______________________ Permit Holder

City of Hobbs Approval: ________________________________ Date: ______________________

For Office Use Only:

Letter of UtilityClearance Received:

□ Yes□ N/A

Liability Insurance Required During:

□ Construction □ Life of Project

Life of Project InsuranceExpires:

Construction Insurance Expires: ____________Business License Expires: ____________Permit Expiration Date:

Permit #: ___________

Permit Fee: ___________

Accepted by:______________

Application Review\Comments

Department Comments if anyPlanning

Engineering

Fire Marshall

Building Inspector

Streets

Utilities

FINAL INSPECTION REQUIREMENTS

When any project requiring a ROW Work Permit is complete and prior to backfilling, the applicant or contractor must call the City to request a Final Inspection.

Company Name: _________________________

Authorized Signature: _____________________

City of Hobbs Inspections

Utilities Inspected _________________

Date _________________

Inspected by _________________

City of HobbsApplication for ROW Occupancy LicensePer Chapter 12.01, Hobbs Municipal Code

Application Date:____________ □ New License or □ Renewal of an existing License

Licensee InformationName of License Holder:Address of License Holder:Phone Number of License Holder:

Responsible Person for Facilities InformationName:Address:Phone Number: Day:

Night:

Facilities InformationPurpose of Facilities:

Type of Service Facilities will provide:

Customer using product\services provided by facilities:

Location of Facilities:

As per Resolution # ???, the municipality has established a ROW Occupancy Fee of $?.?? Per square foot of Occupation, due and payable prior to issuance of a License. Linear occupations require a 2’ minimum width.

CERTIFICATION OF LICENSE HOLDER:

I understand the requirements for occupation of the public’s Right of Way as written in the Hobbs Municipal Code Chapter 12.01. If applicable, I understand that a certificate of liability insurance naming the City of Hobbs as an additional insured must be on file in the Engineering Department during the construction phase of this project, and, if applicable, for the life of the project; and the license holder indemnifies and holds harmless City, its employees, agents, officers and officials from any and all claims, losses, causes of action, and/or liabilities resulting from the conduct, negligence, errors or omissions of the permit holder or any employee or agent of consultant while engaged in performing the services called for herein. I understand that the contractor/ developer must maintain a Hobbs City Business License and Certificate of Liability Insurance throughout the duration of this license and it is the Licensee’s responsibility to comply with all applicable Statutes & Rules in regard to facilities within the license area. I understand that franchisee clearance may be required from all franchisee’s prior to issuance of this license and that any improvements in or to the Right of Way may require licensee to remove or replace licensee’s facilities at licensee’s expense.

All construction activities within the corporate limits of Hobbs shall be performed in accordance with all provisions of the Hobbs Municipal Code. Specifically, the applicant should be familiar with Title 12: Streets, Sidewalks, and Public Places; Title 15: Buildings and Construction; and Title 16: Subdivisions. Copies of these chapters are available upon request from the Engineering Department.

Print Name: _________________________ Company Name: _______________________

Authorized Signature: __________________________________ Date: ______________________ License Holder

City of Hobbs Approval: ________________________________ Date: ______________________

For Office Use Only:

Letter of FranchiseeClearance Received:

□ Yes□ N/A

Liability Insurance Required During:

□ Construction □ Life of Project

Life of Project InsuranceExpires:

Construction Insurance Expires: ____________

Business License Expires: ____________

License Expiration Date:

License #: ___________

License Fee: ___________

Accepted by:______________

Application Review\Comments

Department Comments if anyPlanning

Engineering

Fire Marshall

Building Inspector

Streets

Utilities


10) Review and Consider Top 10 projects for the FY 2020-2024 Infrastructure Capital Improvement Plan (ICIP).

Year Rank Project Title Category

Funded

to date 2019 2020 2021 2022 2023

Total

Project

Cost

Amount

Not Yet

Funded

2019 001 Sewer Main Replacement Utilities (publicly-owned) 18,000,000 7,000,000 7,000,000 7,000,000 0 0 39,000,000 21,000,000

2019 002 WWRF Effluent Reuse Project Utilities (publicly-owned) 12,642,000 7,000,000 7,000,000 7,000,000 0 0 33,642,000 21,000,000

2019 003 Drainage Master Plan Storm/Surface Water Control 1,888,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 6,888,000 5,000,000

2019 004 Taylor Ranch Improvements PublicParks (local) 6,000,000 14,000,000 5,000,000 5,000,000 5,000,000 5,000,000 40,000,000 34,000,000

2019 005 New Municipal Detention Facility Public Safety Equiptment/ Bldgs 310,000 5,000,000 45,000,000 0 0 0 50,310,000 50,000,000

2019 006 West College Lane Realignment Hiways/Roads/Streets/Bridges 90,000 1,250,000 0 0 0 0 1,340,000 1,250,000

2019 007 West Bender Widening Project & Drainage Hiways/Roads/Streets/Bridges 500,000 500,000 7,500,000 0 0 0 8,500,000 8,000,000

2019 008 Southeast and Northwest Bypass Hiways/Roads/Streets/Bridges 783,000 900,000 0 17,500,000 0 0 19,183,000 18,400,000

2019 009 Community Housing Projects Housing-Related Cap Infra 13,500,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 18,500,000 5,000,000

2019 010 City Park Improvements Public Parks (local) 0 0 0 0 0 0 0 0

2019 011 CDBG Annual Project Hiways/Roads/Streets/Bridges 1,000,000 530,000 530,000 530,000 530,000 530,000 3,650,000 2,650,000

2019 012 RR Crossing Upgrades and New Crossings Hiways/Roads/Streets/Bridges 0 250,000 50,000 0 0 0 300,000 300,000

2019 013 Citywide Wireless Internet Other 0 2,500,000 1,000,000 1,000,000 1,000,000 1,000,000 6,500,000 6,500,000

2019 014 WWRF Aerobic Digester Renovation Wastewater 780,000 250,000 3,400,000 3,100,000 0 0 7,530,000 6,750,000

2019 015 WWRF Tertiary Treatment Utilities (publicly-owned) 100,000 3,650,000 3,100,000 0 0 0 6,850,000 6,750,000

2019 016 HPD Body Camera Program Public Safety Equiptment/ Bldgs 0 750,000 0 0 0 0 750,000 750,000

2019 017 ADA Intersection Improvement Project Hiways/Roads/Streets/Bridges 0 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000

2019 018 Traffic Signal Updates Hiways/Roads/Streets/Bridges 0 600,000 500,000 500,000 500,000 500,000 2,600,000 2,600,000

2019 019 Street Resurfacing Hiways/Roads/Streets/Bridges 10,000,000 2,000,000 1,000,000 1,000,000 1,000,000 0 15,000,000 5,000,000

2019 020 Water Wells Program Water Supply 630,000 550,000 600,000 550,000 500,000 0 2,830,000 2,200,000

2019 021 Del Norte Park Expansion Area Public Parks (local) 1,600,000 4,070,000 0 0 0 0 5,670,000 4,070,000

2019 022 Street Sign Replacement Hiways/Roads/Streets/Bridges 530,000 500,000 500,000 500,000 500,000 500,000 3,030,000 2,500,000

2019 023 Sanger St Improvements Hiways/Roads/Streets/Bridges 0 250,000 750,000 750,000 0 0 1,750,000 1,750,000

2019 024 Traffic Study Update Hiways/Roads/Streets/Bridges 0 350,000 0 0 0 0 350,000 350,000

2019 025 Apache Dr/Fowler St Utilities Extension Utilities (publicly-owned) 0 150,000 1,500,000 0 0 0 1,650,000 1,650,000

2019 026 SR18 Corridor - Safety / Congestion Improvements Hiways/Roads/Streets/Bridges 0 500,000 2,500,000 2,500,000 1,500,000 1,500,000 8,500,000 8,500,000

2019 027 HIAP Sewer Extension Wastewater 0 350,000 0 3,500,000 0 0 3,850,000 3,850,000

2019 028 Manhole Repair Program Utilities (publicly-owned) 0 60,000 60,000 60,000 60,000 60,000 300,000 300,000

2019 029 Concrete Intersections Program Hiways/Roads/Streets/Bridges 0 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000

2019 030 MAP Roadway Rehabilitation Projects Hiways/Roads/Streets/Bridges 0 600,000 600,000 600,000 600,000 600,000 3,000,000 3,000,000

2019 031 Arterial COOP Project Hiways/Roads/Streets/Bridges 0 125,000 125,000 125,000 125,000 125,000 625,000 625,000

2019 032 Municipal Recreational Facilities Public Parks (local) 0 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000

2019 033 Municipal Vehicles and Equipment Other 960,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,960,000 5,000,000

2019 034 Infrastructure Extensions Utilities (publicly-owned) 3,500,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 9,750,000 6,250,000

2019 035 Arterial Roadway Enhancement Projects Hiways/Roads/Streets/Bridges 0 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000

2019 036 JOE HARVEY & CENTRAL TRAFFIC SIGNAL Hiways/Roads/Streets/Bridges 3,000,000 2,000,000 0 0 0 0 5,000,000 2,000,000

2019 037 RECREATION STUDY Public Parks (local) 0 50,000 0 0 0 0 50,000 50,000

2020 001 Aerial Class A Pumper Fire 0 0 600,000 0 0 0 600,000 600,000

2020 002 FEMA Map Update Storm/Surface Water Control 0 0 250,000 500,000 500,000 0 1,250,000 1,250,000

2020 003 Outdoor Range Phase II Public Safety Equiptment/ Bldgs 0 0 450,000 0 0 0 450,000 450,000

2020 004 HPD MOBILE COMMAND POST Public Safety Vehicles 0 0 400,000 0 0 0 400,000 400,000

2020 005 Safety Improvements Hiways/Roads/Streets/Bridges 0 0 125,000 750,000 750,000 0 1,625,000 1,625,000

2021 001 Wildland Fire Apparatus Fire 0 0 0 240,000 0 0 300,000 300,000

2021 002 Fowler Street Extension Hiways/Roads/Streets/Bridges 0 0 0 5,400,000 4,000,000 0 9,400,000 9,400,000

2021 003 Industrial Frontage Road Hiways/Roads/Streets/Bridges 0 0 0 355,000 3,680,000 0 4,035,000 4,035,000

2021 004 Water System Improvements (North Reservoir) Water Supply 0 0 0 3,000,000 2,000,000 0 5,000,000 5,000,000

Infrastructure Capital Improvement Plan FY 2019-2023

Hobbs

Project Summary

Year Rank Project Title Category

Funded

to date 2019 2020 2021 2022 2023

Total

Project

Cost

Amount

Not Yet

Funded

Infrastructure Capital Improvement Plan FY 2019-2023

Hobbs

Project Summary

2021 005 Ambulance Fire 0 0 0 200,000 200,000 0 400,000 400,000

2022 001 New Elevated Water storage Water Supply 0 0 0 0 3,000,000 0 3,000,000 3,000,000

2022 002 Millen Projection Hiways/Roads/Streets/Bridges 0 0 0 0 250,000 2,000,000 2,250,000 2,250,000

2023 001 Bensing South Projection Hiways/Roads/Streets/Bridges 0 0 0 0 0 1,750,000 1,750,000 1,750,000

Number of projects: 50 Funded to Date Year: 1 Year: 2 Year: 3 Year: 4 Year: 5

Total Project

Cost

Total Not Yet

Funded:

Grand Totals 75,813,000 61,985,000 95,790,000 67,910,000 31,945,000 19,815,000 353,318,000 277,505,000

Engineering Utilities Planning Parks & Rec Police Dept Streets IT Fire Dept

city of hobbs planning board – regular meeting july 17 ... agdrm... · length is 6’ requiring a...

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