CITY OF LAREDOSPECIAL CITY COUNCIL MEETING

A-2017-sc-06CITY COUNCIL CHAMBERS

1110 HOUSTON STREETLAREDO, TEXAS 78040

June 12, 20175:30 P.M.

DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aidor services are requested to contact Heberto "Beto" L. Ramirez, Acting City Secretary, at(956) 791-7308 at least two working days prior to the meeting so that appropriatearrangements can be made. The accessible entrance and accessible parking spaces arelocated at City Hall, 1100 Victoria Ave.

Out of consideration for all attendees of the City Council meetings, please turn off allcellular phones and pagers, or place on inaudible signal. Thank you for yourconsideration.

Pursuant to the Texas Penal Code (trespass by holder of license to carry a handgun), aperson licensed under Subchapter H, Chapter 411, Government Code (ConcealedHandgun Law or Handgun Licensing Law), may not enter into the City Council Chamberwhile City Council is in session with a concealed or openly-carried handgun.

             I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. MOMENT OF SILENCE IV. ROLL CALL Citizen commentsCitizens are required to fill out a witness card and submit it to the City Secretary no later than5:45 p.m. and identify themselves at the microphone. Comments are limited to three (3)minutes per speaker. No more than three (3) persons will be allowed to speak on any side ofan issue. Should there be more than three (3) people who wish to speak on a particular issue,they need to select not more than three (3) representatives to speak for them and the presidingofficer may limit the public comments further in the interest of an orderly meeting. Speakers

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may not pass their minutes to any other speaker. Comments should be relevant to Citybusiness and delivered in a professional manner. No derogatory remarks will be permitted. V. COMMUNICATIONS AND RECOGNITIONS Communiqués

Presentation by The Southwest Shootout (SWSO) on their annual regional poetrycompetition that invite teams and individual poets from the southwest region ofthe United States. This event changes host cities every year. This year, Laredowill be hosting a two-day poetry festival where 10 teams and 16 individuals fromNew Mexico, Louisiana and Texas will come together on Friday and Saturday,June 23rd & 24th in Historic Downtown Laredo. The culmination of the event isthe Final Stage where the winners from Friday's events will compete for a secondtime to be named 2017 SWSO Champions at LCC's Guadalupe & Lilia MartinezFine and Performing Arts Center.

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 VI. APPOINTMENTS TO COMMISSIONS, BOARDS AND COMMITTEES

Appointment by Council Member Vidal Rodriguez of Jose C. Gonzalez to theBoard of Adjustments.

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Appointment by Mayor Pro-Tempore Alejandro "Alex" Perez of to the FacilityNaming & Recognition Commission.

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Appointment by Council Member Roberto Balli of Joe Maldonado to the EconomicAdvisory Committee.

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Appointment by Council Member Roberto Balli of Minerva Villarreal to the Facility& Naming Committee.

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Appointment by Council Member Roberto Balli of Angelica Trevino to the AnimalCare Facility Advisory Committee.

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 VII. MOTIONS 

1.   Consideration for acceptance of the Neighborhood Recreational SwimmingPool (5,330 S.F.) at Bartlett Avenue Soccer Field Complex located at 6002Thomas Avenue as complete, release of retainage and approval of finalpayment in the amount of $58,820.00 to Sunset Pools, Inc., Laredo, Texas, inassociation with South Texas Testing Laboratories, Inc., Laredo, Texas,Aquatic Excellence, Georgetown, Texas, and Williams Architects/Aquatics,Itasca, IL. Final construction contract amount is $1,176,400.00. Funding isavailable in the 2009 C.O, 2010 C.O., 2014 C.O., and 2015 C.O.

 2.   Authorizing the Interim City Manager to grant a public firework display permit

for the Tres Laredos park on July 4, 2017. The technicians for this display willbe Magic in the Sky.

 VIII. STAFF REPORTS 

3.   Presentation by the Laredo Development Foundation regarding the economicdevelopment activities including events, prospects and any other mattersincident thereto, with possible action.

 4.   Status report on the proceeds from the sale of the Civic Center in the amount

of $15,951,737.00 and its financial reporting as requested by City Council onMay 22, 2017.

 5.   Presentation by Internal Audit on the summary results and recommendations of

unannounced cash and inventory audits conducted from October 2016 throughMarch 2017.

 IX. EXECUTIVE SESSION

The Council reserves the right to adjourn into executive session at any timeduring the course of this meeting to discuss any of the matters listed, asauthorized by Texas Government Code Sections 551.071 (Consultation withAttorney), 551.072 (Deliberations about Real Property), 551,073 (Deliberationsabout Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberationsabout Security Devices), and 551.086 (Economic Development).

 X. GENERAL COUNCIL DISCUSSIONS AND PRESENTATIONS Request by Council Member Roberto Balli

Discussion with possible action to call a Special Council Meeting for presentationsfrom designers/architects to present qualifications to Council on Boulevard of theAmericas and any matters related thereto.

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Discussion with possible action for a mural ordinance for downtown, District VIII,and other districts wishing to participate.

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Discussion with possible action for redesign of the street around the "FourCorners" that are Park St., Santa Maria Ave., Garden St. and San Bernardo Ave.to improve parking, improve sidewalks, add cycling lanes, and enhance schoolspirit with decorative school cross-walks. (Co-Sponsored by Council Member

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spirit with decorative school cross-walks. (Co-Sponsored by Council MemberAlberto Torres, Jr.)

2017-R-70 Recognizing the threat of global climate change, supporting efforts toreduce anthropogenic greenhouse gas emissions and committing to continue toimplement and utilize strategies to reduce greenhouse gas emissions.(Co-Sponsored by Council Member Alberto Torres, Jr.)

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 Request by Mayor Pro-Tempore Alejandro "Alex" Perez

Discussion with possible action on a Pet Adoption Event on July 2, 2017.1.

 Request by Council Member Alberto Torres, Jr.

Status update with discussion and possible action on the Laredo Energy Arenanaming rights contract; and any other matters incident thereto.

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Discussion with possible action to go out on request for proposals for a water parkproject in partnership with a private investor and/or exploring other recommendedor adequate possibilities and any other matters incident thereto. (Co-Sponsoredby Mayor Pro-Tempore Alejandro "Alex" Perez and Council Member VidalRodriguez)

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Discussion with possible action to implement a start time of 5:00 p.m. before eachregular Council meeting to address all recognitions and presentations and anyother matters incident thereto. (Co-Sponsored by Council Member RobertoBalli)

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Designating and creating Neighborhood Empowerment Zone, Number Three, inthe City of Laredo, and making the necessary findings of public benefit and publicpurpose to support the creation of the zone in District IV in the City of Laredo forthe purpose of development and any other matters incident thereto.

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 Request by Council Member Nelly Vielma

Discussion with possible action on directing Interim City Manager to establishprocedures to place a vendor on temporary suspension if under criminalinvestigation, or to debar a vendor for just cause from consideration for award ofcontracts, or from acting as a subcontractor, sub-consultant, or supplier underfuture city contracts and any matters incident thereto.

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Discussion with possible action on directing Interim City Manager to create anSOP or MOU to establish better inter-operability and radio communications withlocal, state and county law enforcement agencies during emergencies and critical

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local, state and county law enforcement agencies during emergencies and criticalincidents and any matters incident thereto.

 XI. ADJOURNMENT

This notice was posted at the Municipal Government Offices, 1110 HoustonStreet, Laredo, Texas, at a place convenient and readily accessible to the publicat all times. Said notice was posted on Friday, June 9, 2017 at 5:25 p.m.

 

_____________________________Heberto "Beto" L. Ramirez

Acting City Secretary

   

    Motions City Council-SpecialMeeting Date: 06/12/2017  

Staff Source: Rogelio Rivera, P.E., City Engineer; Osbaldo Guzman, Parks and LeisureDirector 

SUBJECTConsideration for acceptance of the Neighborhood Recreational Swimming Pool (5,330S.F.) at Bartlett Avenue Soccer Field Complex located at 6002 Thomas Avenue ascomplete, release of retainage and approval of final payment in the amount of$58,820.00 to Sunset Pools, Inc., Laredo, Texas, in association with South TexasTesting Laboratories, Inc., Laredo, Texas, Aquatic Excellence, Georgetown, Texas, andWilliams Architects/Aquatics, Itasca, IL. Final construction contract amount is$1,176,400.00. Funding is available in the 2009 C.O, 2010 C.O., 2014 C.O., and 2015C.O.

PREVIOUS COUNCIL ACTIONOn August 15, 2016, City Council approved change order no. 2 an increase of$41,400.00 to the contract with Sunset Pools, Inc., Laredo, Texas, for the NeighborhoodRecreational Swimming Pool (5,330 S.F.) at Bartlett Avenue Soccer Field ComplexLocated at 6002 Thomas Avenue to add a perimeter fence outside of the electricaleasement for protection from animals invading pool and to add forty-five (45) calendardays to the construction contract time. 

BACKGROUNDThe original scope of services included, but were not limited to: 

Scope of services include, but were not limited to: the design, preparation of plans andspecifications and construction, construction Supervision, and inspection of aneighborhood swimming pool located at the Bartlett Avenue Soccer Fields Complex, atthe corner of Gale St and North Bartlett Avenue, Laredo, Texas.The swimming pool and swimming pool features and other amenities in compliance withall city, state, and federal guidelines.

Original contract amount(Approved by City Council on December 7,2015)

$1,100,000.00

Change order no. 1(Approved by City Manager on May 13,2016)Roof structure to cover additional area andto add 30 days to contract time.

$35,000.00

Change order no. 2(Approved by City Council on August 15,2016)To add a perimeter fence outside of theelectrical easement for protection fromanimals invading pool and to add 45 daysto the contract time.

$41,400.00

Final contract amount $1,176,400.00

COMMITTEE RECOMMENDATIONN/A.

STAFF RECOMMENDATIONApproval of Motion.

Fiscal ImpactFiscal Year:Bugeted Y/N?:Source of Funds:Account #:Change Order: Exceeds 25% Y/N:FINANCIAL IMPACT:Funding is available in:464-0000-206-0100 $29,525.20466-0000-206-0100 $3,024.30468-0000-206-0100 $909.57469-0000-206-0100 $25,360.93

AttachmentsSite Map

   

    Motions City Council-SpecialMeeting Date: 06/12/2017  

Initiated By: Horacio De Leon, Interim City Manager Staff Source: Steve Landin 

SUBJECTAuthorizing the Interim City Manager to grant a public firework display permit for theTres Laredos park on July 4, 2017. The technicians for this display will be Magic in theSky.

PREVIOUS COUNCIL ACTIONNone

BACKGROUNDTres Laredo's Park at 1300 Piedregal St., will be sponsoring a firework display on July4th, 2017. Magic in the Sky will be the technicians for this display. The Laredo FireDepartment has agreed to grant their request for a permit.

COMMITTEE RECOMMENDATIONThat the City Council approve this motion.

STAFF RECOMMENDATIONStaff recommends that this motion be passed.

   

    Staff Report City Council-SpecialMeeting Date: 06/12/2017  

Initiated By: Cynthia Collazo, Deputy City Manager Staff Source: Cynthia Collazo, Deputy City Manager 

SUBJECTPresentation by the Laredo Development Foundation regarding the economicdevelopment activities including events, prospects and any other matters incidentthereto, with possible action.

PREVIOUS COUNCIL ACTIONN/A

BACKGROUNDN/A

COMMITTEE RECOMMENDATIONN/A

STAFF RECOMMENDATIONN/A

Fiscal ImpactFiscal Year:Bugeted Y/N?:Source of Funds:Account #:Change Order: Exceeds 25% Y/N:FINANCIAL IMPACT:N/A

   

    Staff Report City Council-SpecialMeeting Date: 06/12/2017  

Initiated By: Horacio De Leon, Interim City Manager Initiated By: Horacio De Leon, Interim City Manager 

Staff Source: Rosario C. Cabello, Finance Director 

SUBJECTStatus report on the proceeds from the sale of the Civic Center in the amount of$15,951,737.00 and its financial reporting as requested by City Council on May 22, 2017.

VENDOR INFORMATION FOR COMMITTEE AGENDAN/A

PREVIOUS COUNCIL ACTIONThe Civic Center, an asset of the City of Laredo, was sold to Laredo Independent SchoolDistrict in the amount of $15,951,737 in FY 2013. The proceeds from the sales weredistributed as follows:$ 3,600,000.00 - General Fund (one time transfer for the Parks Budget)$12,351,737.00 - Capital Improvement Fund (appropriated in a restricted reserveaccount)

BACKGROUNDN/A

COMMITTEE RECOMMENDATIONN/A

STAFF RECOMMENDATIONN/A

   

    Staff Report City Council-SpecialMeeting Date: 06/12/2017  

Initiated By: Horacio De Leon, Interim City Manager Staff Source: Veronica Urbano Baeza, Internal Auditor 

SUBJECTPresentation by Internal Audit on the summary results and recommendations ofunannounced cash and inventory audits conducted from October 2016 through March2017.

PREVIOUS COUNCIL ACTIONNone.

BACKGROUNDDuring the April 11, 2017 City Council Meeting, City Council requested that an agendaitem be placed on the first Council meeting of the month wherein the Internal Auditorreports to Council any findings and statuses of audits that have been commissioned orissues that the Auditor perceives should be brought to Council attention.

COMMITTEE RECOMMENDATIONNone.

STAFF RECOMMENDATIONNone.

Fiscal ImpactFiscal Year:Bugeted Y/N?:Source of Funds:Account #:Change Order: Exceeds 25% Y/N:FINANCIAL IMPACT:N/A