city of lincoln council · ¡visiting lincoln hospital maternity ward on christmas day c.informed...

CITY OF LINCOLN COUNCIL

A G E N D A

Sir/Madam,

You are hereby summoned to attend the meeting of the COUNCIL of the City of Lincoln to be held at the Guildhall on Tuesday, 26 February 2013 at 6.30pm.

Chief Executive and Town Clerk

Andrew Taylor

SECTION A Page(s)

1. Confirmation of Minutes 8 January 2013 1 4

2. Declarations of Interest

Please note that, in accordance with the Members' Code of Conduct, when declaring interests Members must disclose the existence and nature of the interest, and whether it is a Disclosable Pecuniary Interest (DPI) or Personal and/or Pecuniary.

3. Receive any Questions under Council Procedure Rule 11 from Members of the Public and provide Answers thereon

4. Receive any Questions Under Council Procedure Rule 12 from Members and provide Answers thereon

5. Receive reports under Council Procedure Rule 2 (vi) from Members:

a. Portfolio Holder for Recreational Services and Health 5 7

b. Portfolio Holder for Planning Policy and Economic Regeneration (including Historic Environment Advocate)

8 9

6. To Consider the following recommendations of the Executive and Committees of the Council:

a. Extract from Committee Executive 28 January 2013 Chaplin Street Car Park Introduction of Sunday Charging

10 15

b. Extract from Committee Executive 18 February 2013 Council 16 22

Section A Continued Over ...

House Rents 2013/14

c. Extract from Committee Executive 18 February 2013 Equality and Diversity Action Plan Update

23 35

7. Timetable of Meetings 2013/14 36 40

... Section A Continued

Council 8 January 2013

Present: Councillor Karen Lee (in the Chair)

Councillors: Bill Bilton, Yvonne Bodger, Kathleen Brothwell, Chris Burke, Sue Burke, Bob Bushell, Brent Charlesworth, Jane Clark, Gill ClaytonHewson, Adrianna Ellis, Geoff Ellis, David Gratrick, Darren Grice, Gary Hewson, Ronald Hills, David Jackson, Jackie Kirk, Rosanne Kirk, Ric Metcalfe, Neil Murray, Donald Nannestad, Fay Smith, Tony Speakman, Hilton Spratt, Edmund Strengiel, Ralph Toofany, Patrick Vaughan, Peter West and Loraine Woolley

Apologies for Absence: Councillors Jim Hanrahan, Andrew Kerry and Geoffrey Kirby

43. Mayoral Announcements

The Mayor

a. advised that Stan Robertson who was a past Mayor in 1989 and Sheriff in 1992 had recently passed away. A minutes silence was held in recognition of his passing.

b. presented an overview of her recent mayoral activities, which included: ¡ Visiting local nursing homes over the Christmas period ¡ Visiting St Hugh’s School ¡ Switching on the Christmas lights ¡ Opening of the Christmas Market for 2012 ¡ Attending the St Barnabas funding raising event ¡ Successfully running the Santa Run to raise money for St Barnabas ¡ Visiting Lincoln Hospital Maternity Ward on Christmas Day

c. informed members that she was due to attend a future Lincoln City Football Club match.

d. congratulated Bishop Grosseteste University College officially being awarded university status.

44. Confirmation of Minutes 27 November 2012

RESOLVED that the minutes of the meeting 27 November 2012 be confirmed.

45. Declarations of Interest

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Councillor Hilton Spratt declared a personal interest in Minute No. 50. Reason: Employee of Lincoln College.

Councillor Patrick Vaughan declared a personal interest in Minute No. 51. Reason: His daughter worked in the Benefits Advice Section of the Council.

46. Receive any Questions under Council Procedure Rule 11 from Members of the Public and provide answers thereon

None received

47. Receive any Questions under Council Procedure Rule 12 from Members and provide answers thereon

None received

48. Portfolio Holder for Housing

The Portfolio Holder for Housing

a. presented a report updating Members on the following areas within his Portfolio:

l New Council Houses in Wellington Street l Retendering of the Planned Maintenance Contract with Kier being announced as the successful candidate in early December

l APSE apprentice of the year award being awarded to Titel Lia one of our craft apprentices

l Completion of the Self Financing Settlement l Lean System ReviewsOutbreak of legionella bacteria at St Botolph's Court l Housing related Performance Indicators

b. answered Members' questions thereon

RESOLVED that the contents of the report be noted

49. The Chair of Community Leadership Scrutiny Committee

The Chair of Community Leadership Scrutiny Committee

a. presented a report updating Members on the following areas:

l Lincolnshire Health and Well Being Strategy l East Midlands Ambulance Service l Proposed changes to Police services in Lincoln l Homelessness review

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l Work programme 2012/13 and 2013/14


RESOLVED that the contents of the report be noted

50. Children and Young People's Advocate

The Children and Young People's Advocate

a. presented a report updating Members on the following areas:

l Educational Attainment l NEETS Not in Education, Employment and Training l Children and Young People and the Strategic Priorities l Safeguarding Children l Neighbourhood Working l Relations with Youth Transition Partners l Anti Social Behaviour l Difference Day, Human Rights Event and the Holocaust Centre


RESOLVED that the contents of the report be noted.

Councillor Hilton Spratt declared a personal interest in Minute No. 50. Reason: Employee of Lincoln College.

51. To consider the following recommendations of the Executive and Committees of the Council:

The following recommendations were formally moved by the relevant chair, seconded, debated and dealt with in accordance with the decision as set out below:

Proposer Subject Decision

a. Councillor G Ellis

Audit Committee Independent Member

That the inclusion of an independent member within the membership of the Audit Committee be approved.

b. Councillor Metcalfe

Car Park Pricing Proposals

That the Car Park Pricing Proposals for 2013/14 be agreed in principle, subject to their alignment with the Council’s Medium Term Financial Strategy.

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Councillor Patrick Vaughan declared a personal interest in Minute No. 51. Reason: His daughter worked in the Benefits Advice Section of the Council.

c. Councillor Metcalfe

Localised Council Tax Support

That:

1. the consultation responses relating to the Localised Council Tax Support scheme for 2013/14, as proposed by Executive on 20 August 2012 be reviewed.

2. the options for City of Lincoln Council's Localised Council Tax Support scheme for 2013/14 be agreed.

3. the transitional grant, as detailed in section 9 of the report, and notifying major preceptors accordingly be accepted.

4. a discretionary fund of £5,000 to support a Localised Council Tax Support scheme for 2013/14 be agreed.

5. the support scheme be monitored on a quarterly basis by Performance Scrutiny Committee.

d. Councillor Metcalfe

Business Rates Tax Base 2013/14

That the Business Rates Tax Base for 2013/14 be approved.

e. Councillor Metcalfe

Council Tax Base 2013/14

That the Council Tax Base for 2013/14 be approved.

52. To confirm the appointment of a new member of the Independent Remuneration Panel

RESOLVED that Ambrose Lanchbury be appointed as a member of the Independent Remuneration Panel

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Item No. 5 (a) COUNCIL 26 FEBRAURY 2013 Report by Councillor Donald Nannestad, Portfolio Holder for Recreational Services and Health

This report gives an overview of the health and recreation services portfolio.

The highlight of the last year has very clearly been the Olympic Torch Relay and the evening celebration at Yarborough Leisure Centre. Both were well attended and well-organised events which were a credit to the staff involved in the planning and operation. As well as bringing a part of the 2012 Games to Lincoln and generating an added interest in sport these events had a wider spin-off as they enabled us to showcase the city as a result of the national publicity we achieved.

It must be emphasised that anything that can increase interest in sport or physical activity is to be welcomed given the poor health statistics that Lincoln has. Lack of exercise is one of a number of factors which affects these statistics. Much is made of the difference in life expectancy both between wards within the City and in comparison to adjoining districts but there are other significant issues particularly alcohol misuse and obesity. We cannot solve these issues alone. Improvements can only be provided by various partners working together. We have developed a partnership with the British Heart Foundation as a Healthy City. It should be noted that the responsibility for Public Health within the county transfers from the NHS to Lincolnshire County Council from April this year.

The number of customers using Yarborough has continued to show a healthy increase in the first six months of the year. Yarborough is an ageing building which, in effect, is bursting at the seams due to the usage. For example the swimming pool at Yarborough is operating at 79% capacity which is far higher than the regional average (54%) or the national average for pools (58%). Refurbishment of the gyms at both centres was carried out in December.

The refurbishment of the Sobraon Barracks cricket pitch in partnership with

the University of Lincoln has continued over the year and is now very close to

completion. The site was formally leased to the University in January 2012

with the construction of a new pavilion and improvements to the cricket

square and outfield taking place. This was part funded by a capital

contribution from the Council using money from the sale of the former parade

ground at Yarborough. In addition the University obtained lottery money and a

grant from the ECB (English Cricket Board). The pitch, which has historically

been one of the best wickets in the city, will be back in use for the forthcoming

cricket season.

Sport, being a discretionary services, is an area that is facing cuts for 2013-14

and in particular Sport Development. However events such as the 10K run

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and Dance Factor, both of which have been very successful, are set to

continue. The proposed cuts are both regrettable and disappointing but

entirely due to the budget constraints placed on the authority by Central

Government and in other circumstances would not have been considered.

We are collaborating with both North Kesteven and West Lindsey District Councils on the production of a Central Lincolnshire Sports Study which will provide considerable assistance in helping us move forward into the future. This is something I see as of fundamental importance for future sport and leisure centre provision.

Both the Arboretum (after a gap of two years) and Hartsholme Country Park achieved the prestigious Green Flag status this year. There has been an issue at Hartholme with the White Bridge which was ruled to be unsafe resulting in its closure. Subsequently the top deck was removed to ensure the safety of park visitors. The bridge is an important part of the park and plans for a new bridge have been drawn up and consulted upon. Although the cost of the new bridge isn’t yet finalised, funding is available and the scheme is due to go before planning committee tomorrow night. Work has continued on the bid to the Heritage Lottery Fund for a grant to refurbish Boultham Park. The revised Conservation Plan was completed earlier this month and went to the executive meeting on 18 February. This is a project in partnership with Linkage Trust. An announcement on the outcome of the bid is expected in July. The Commons Management Plan was recently approved by the executive after an extensive amount of consultation. The action plan, which supports the Management Plan, is being developed and remains to be approved.

As members will understand, due to the current financial constraints, there is no Council money available for significant improvements to play areas. However there is the prospect of some resources becoming available from , for example, S106 money. Improved play facilities for the West End are to be funded out of a S106 contribution from the housing development on the former E2V site. As members will know an additional skate park in the centre/north of the city was identified as a need in the Play Strategy. A considerable amount of work and consultation has since been carried out to find a site with the proposal being put forward for land on the West Common. The full details of this project have yet to be approved and it will depend on the success of funding applications.

The Drill Hall, which receives funding from the City Council, continues to make a major contribution to the city's arts scene. The executive has also agreed to support the bid to bring the Henry Moore exhibition to the city in 2014. This exhibition is supported by a number of bodies including the Cathedral, the University, Lincoln BIG and the Heslam Trust. It is anticipated this would bring extra visitors to the city. The City Council has not been asked to make a direct financial contribution to this nor to underwrite the costs. It is intended that we act as the lead and accountable body for grant applications and it has been made clear to the various bodies involved that we are not in a position to make a financial contribution.

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One last point is that it should be noted that allotments were included in my

portfolio until 1 July 2012 when they service transferred to Cllr Metcalfe due to

the fact that from the date I was deemed to have a declarable pecuniary

interest as I am an allotment tenant and so have a licence to occupy land.

Finally I would like to pay tribute to all City Council employees who are

employed in the area of my portfolio and the achievements of the last year are

down to their hard work.

Cllr Donald Nannestad

Portfolio Holder for Recreational Services and Health

February 2013

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Item No. 5 (b) COUNCIL 26 FEBRAURY 2013 Report by Councillor Neil Murray, Portfolio Holder for Planning Policy and Economic Regeneration Heritage. Our Heritage service is changing. Key personnel have retired or are approaching retirement. Support for Heritage has been slashed by central government and we are being left to pick up the pieces. We are discussing the shape of our service with potential partners and we will try our best to ensure that Lincoln’s Historic Environment is protected. Economic Regeneration. Our local economy is relatively strong due to the success of a number of large and small manufacturing companies exporting goods to buoyant markets. The continuing expansion of the university sector is also a hugely positive economic factor. BiFrangi’s expansion of their Spa Road operation is a vote of confidence in their Lincoln workforce and we will continue to help them wherever we can. The lack of any coherent economic strategy by central government means that the rest of the local economy is flat. Unemployment is over 5% and without a change in a reflationary direction this will not change. Redundancies in a number of retail businesses was predictable given the impact of Austerity policies on the economy as a whole and the changes in buying preferences between High Street and the Internet. The redundancies at Walkers are a blow to those affected but it is heartening to know that there will also be a substantial capital investment in the business in new machinery. Tourism. Tourism promotion has been all but abandoned by central government. We do what we can but even this is threatened by the cuts forced on us by the Coalition. We are working with Lincoln BIG and the Visit Lincoln Partnership to promote the city and look after them when they here. As we go forward we need to we need to work more closely with Lincolnshire County Council and the Cathedral as we approach 2015 and the completion of the “Castle Revealed” project. Our Christmas Market was thirty years old this year. Next year will be the thirtieth market and there will be opportunities to change the layout and reinvigorate the event. Parking. We will be undertaking a substantial programme of repair and refurbishment of our car parks in the coming months. We will try to minimise the disruption to customers and the loss of income to the council.

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In the next few months we will be undertaking a pilot “pay as you leave” scheme in response to requests from stakeholders. We will also commission a parking strategy with the County Council and a new multi storey car park at Tentercroft Street. We will examine the parking requirements of the city post implementation of Civil Parking Enforcement and look carefully at the boundaries of our Residents Parking Scheme. Transport. Planning permission has been approved for the East –West link. This is welcome and will improve connectivity across the city. We await details of Network rail’s proposals for the High Street crossing. With the anticipated increase in visitors to the Historic Core in 2015 we need to provide access and parking in the area and outside. Park and Ride is part of the answer and we will be discussing this with the County Council. Planning Policy. A great deal of work has been done with NKDC, West Lindsey and the County Council to plan for the future of the Central Lincolnshire area and this work continues. Addressing purely Lincoln city issues we need to update our policies in a number of areas given that our Local Plan was approved in 1998. We need to look at Local Listings to stop the demolition of valuable but unlisted buildings. The problems of “Studentification” of the central area, parking in residential areas and compulsory purchase policy all need to be reassessed. Councillor Neil Murray Portfolio Holder for Planning Policy and Economic Regeneration February 2013.

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Item No. 6(a)

COUNCIL

26 FEBRUARY 2013

SUBJECT:

EXTRACT FROM COMMITTEE – EXECUTIVE – 28 JANUARY 2013 – CHAPLIN STREET CAR PARK – INTRODUCTION OF SUNDAY CHARGING

REPORT BY: LEAD OFFICER:

DIRECTOR OF RESOURCES STEVE SWAIN – PRINCIPAL DEMOCRATIC OFFICER

1. Matter for Council

1.1

To approve the amendment to the Car Parking fees and charges following the decision by Executive to introduce Sunday charging on the Chaplin Street Car Park.

List of Appendices

Executive minute and report extracts

Lead Officer: Steve Swain – Principal Democratic Officer Telephone – 873439

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Extract from Committee [Item No. 6(a)]

Executive 28 January 2013

111. Chaplin Street Car Park - Introduction of Sunday Charging

Purpose of Report To propose the introduction of charging on Sundays at the Chaplin Street car park. Decision

1. That the introduction of Sunday charging at the Chaplin Street car park in line with the charging policy for other city centre car parks be agreed.

2. That the recommendation to amend car parking fees and charges, and introduce Sunday parking charges be referred to Council for approval.

Alternative Options Considered and Rejected None. Reason for Decision In April 2007 charging for evening usage was introduced at the Chaplin and King Street car parks (formerly designated as two separate sites), but Sunday charging was not introduced. Contextually, the corporate financial position of the Council had been significantly affected by the ongoing reductions in central government funding. The Council faced a considerable deficit in its General Fund over the life of the Medium Term Financial Strategy and had set itself a target to bridge that deficit through a combination of budget savings and income generation. The introduction of Sunday parking charges at the Chaplin Street car park would bring charging in line with other city centre car parks and generate additional income to contribute to the overall budget deficit. The anomaly in charging at the site, when compared to all other Council car parks in the city, would mean a charge for those who had previously enjoyed free parking. The Executive noted that the Director of Housing and Community Services had already taken steps to ensure that the Thomas Cooper Memorial Church and the Central Methodist Church had been made aware of the charging proposals in order to establish any ongoing parking arrangements. It was intended that the churches would be advised of concessions available to city residents through the purchase of Evening Resident Permits; these provided for evening parking after 17:30 and all day on Sundays. Regular churchgoers visiting the church on Sundays and evenings could therefore benefit from a significant discount against standard pay and display charges.

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EXTRACT FROM COMMITTEE

EXECUTIVE 28 JANUARY 2013

SUBJECT:

CHAPLIN STREET CAR PARK – INTRODUCTION OF SUNDAY CHARGING

REPORT BY: DIRECTOR OF HOUSING AND COMMUNITY SERVICES LEAD OFFICER:

ROD WILLIAMSON, TEAM LEADER CITY SERVICES

1. Purpose of Report

1.1 To propose the introduction of charging on Sundays at Chaplin Street car park.

2. Executive Summary

2.1 This report proposes bringing Chaplin Street car park into line with all other car parks in the city with the introduction of Sunday charges.

3. Background

3.1 The Chaplin Street and King Street car parks were formerly designated as two separate car parks. However, following the transfer of land from Lincolnshire County Council to create extra car parking spaces, the former King Street car park has now been integrated into and fully signed as the Chaplin Street car park. In total there are now 102 available car park spaces in this car park, just off the lower High Street.

3.2 In April 2007 charging for evening usage was introduced on Chaplin and King Street car parks, but Sunday charging was not introduced. There was an objection to the proposed evening charge from the adjacent Thomas Cooper Memorial Church which claimed that it held some rights over the usage of the Council’s car parks. This was investigated by the Council’s Legal and Property Services teams and following exchange of correspondence with the Church’s solicitor it was concluded that the Thomas Cooper Memorial Church had no residual rights over the Council car parks.

3.3

Following the introduction of the evening parking charges in April 2007 and the objections raised by the Church, the Church sought assurances as to the introduction of Sunday charging, and the Council confirmed that it had no plans to introduce charging on Sundays in these car parks at that time. However, it was explicitly stated that this could not be relied upon by the Church in the future as circumstances inevitably change.

3.4 Survey data on usage at these car parks on Sundays suggests usage in late mornings varying between 88% and 100% full, and it would appear that Church

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worshippers may form the majority of the users, but there is believed to be a number of shoppers and commuters also using the facilities.

3.5 Introducing Sunday charging on Chaplin Street will not result in increased enforcement costs as this can be covered within existing staffing resources.

3.6 Contextually, the corporate financial position of the Council has been significantly affected by the ongoing reductions in central government funding since evening charges were introduced on this car park in 2007. The Council is facing a considerable deficit in its General Fund over the life of the Medium Term Financial Strategy and has set itself a target to bridge that deficit by a combination of budget savings and income generation. The introduction of Sunday parking charges at the Chaplin Street car park will bring charging in line with other city centre car parks and generate additional income to contribute to the overall budget deficit.

3.7 The anomaly in charging at this site, when compared to all other City Council car parks in the city, will mean a charge for those who have previously enjoyed free parking. It is likely therefore that the introduction of Sunday charging could be met by objections from the Thomas Cooper Memorial Church and possibly from traders in the lower high street area. However, it has to be noted that the City Council provides no free car parking concessions to any other church or faith organisation, and Sunday charging applies in all other City Council operated car parks.

4. Proposal

4.1

The proposal is to advertise to amend the Car Parking Order to introduce Sunday charging at Chaplin Street car park, in line with other Council car parks.

4.2 As it is likely that this will affect those visiting the Thomas Cooper Memorial Church and the Central Methodist Church most it is suggested that the Council formally notify the churches one month in advance of any change.

4.3 The intention would be to advise the churches of concessions available to city residents through the purchase of Evening Resident Permits. These provide for evening parking after 5.30 pm and all day Sundays. Therefore regular churchgoers visiting the church on Sundays and evenings could benefit from a significant discount against standard pay and display charges.

5. Significant Policy Impacts

5.1 Strategic Priorities A fit for purpose Council. The introduction of Sunday charging will contribute to the Council’s budget deficit reduction programme and a sustainable Medium Term Financial Strategy.

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6. Organisational Impacts

6.1 Finance

Working on a very conservative assumption that the car park on Sundays is recording 85% utilisation the following applies. The figures are based on only one space booking at 2hrs each, with no turn-over (parking charge £2 inclusive of VAT). It is estimated that this would generate net of VAT £144.50 per Sunday based on current charges. Assuming a potential reduction in car park usage of 25% if Sunday charging is introduced, this would reduce to £108.38 net of VAT. Multiplied by 52 Sundays per year this would give a potential estimated minimum annual income of £5,635.50.

There could be some marginal additional income from the issue of penalty charge notices.

There is no additional ongoing revenue cost associated with this proposal.

6.2

Legal Implications

An amendment to the Car Parking Order is required.

7. Risk Implications

7.1 (i) Do nothing – loss of potential additional car park income.

7.2 (ii) Customer response – Customers may respond to the introduction of Sunday parking charges by seeking to park elsewhere.

8. Recommendation 8.1 The Executive is asked to agree:

a) The introduction of Sunday charging at Chaplin Street car park in line with

the charging policy for other city centre car parks b) The Director of Housing and Community Services to advise the Thomas

Cooper Memorial Church and the Central Methodist Church in advance of any changes, highlighting options to mitigate costs for regular users of this car park who are residents of Lincoln.

c) Refer any recommendation to amend car parking fees and charges and

introduce Sunday parking charges to the full Council for approval.

Key Decision

No

Do the Exempt Information Categories Apply

No

Call in and Urgency: Is the decision one to which Rule

No

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15 of the Scrutiny Procedure Rules apply? Does the report contain Appendices?

No

List of Background Papers:

None

Lead Officer: Rod Williamson, Team Leader City Services Telephone 873401

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Item No. 6(b)

COUNCIL

26 FEBRUARY 2013

SUBJECT:

EXTRACT FROM COMMITTEE – EXECUTIVE – 18 FEBRUARY 2013 – COUNCIL HOUSE RENTS 2013-14




1.1

To approve the Council House Rents 2013/14.

List of Appendices

Executive report extracts NB. The Minute from Executive will be tabled at the meeting.


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EXTRACT FROM COMMITTEE

EXECUTIVE 18 FEBRUARY 2013

SUBJECT:

COUNCIL HOUSE RENTS 2013/14

REPORT BY:

DIRECTOR OF HOUSING AND COMMUNITY SERVICES

LEAD OFFICER:

DENIS POWELL, HOUSING SUPPORT SERVICES MANAGER


1.1 To advise Executive on the impact of the rent restructuring formula for 2013/14 and to seek approval for the introduction of revised rents from Monday 1st April 2013.


2.1 Following Royal Assent of the Localism Act in November 2011 the then current

Housing Revenue Account subsidy system ceased to exist as from 1st April 2012 and was replaced by a new Self Financing system.

2.2 Under the Self Financing regime, the yearly re-distribution of resources between local authority landlords stopped.

2.3 The Self-financing Determinations also contained the baseline model used by

Government to calculate formula rents for 2012/13, and subsequent years, under the Government’s Rent Restructuring arrangements. Successive Governments’ national social rent policy is that rents in the Council housing sector should converge with those charged by housing associations by 2015/16 followed by rent rises at Retail Price Index (RPI) plus 1/2% per year after this, in line with housing associations.

2.4 In keeping with previous years, the formula rent rise for 2013/14 is based on RPI

in the previous September (Sept 2012) combined with a convergence factor. In Lincoln’s case this will mean an average rent increase of 3.66% from April 2013.

2.5 This increase is required to finance the increased debt burden imposed by the self

financing debt determination and to ensure a sustainable long term Business Plan for the Housing Revenue Account.

3. Background

3.1 The Government introduced their Rent Restructuring reforms with effect from April

2002. The proposal was that rent setting in the social housing sector should be brought on to a common system based on relative property values, size of property and local earning levels.

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3.2 These guidelines involved the setting of a “target rent” for each property calculated on a prescribed formula. Actual rents would then increase or decrease over the implementation period, initially set at 10 years, from the current rent for each property to reach “convergence” with its target rent.

3.3 The impact on social rents is, as can be seen, greatly affected by the Retail Price

Index (RPI). Successive Governments have attempted to restrict annual rent increases by amending the date at which rents will converge. The current date for convergence is 2015/16, just as it was a year ago.

4. Calculating Rents for 2013/14 4.1 Individual Council rents for 2013/14 have been based on the formula increase as

detailed in the Government’s Self-Financing Determinations. The significant factor, this year, is that the Retail Price Index being applied is 2.6%. The impact of which, when the nationally agreed 0.5% uplift, and the effect of moving Lincoln’s rents to target are added, equates to a 3.66% increase. Given the Government’s medium to long term assumptions for Lincoln, as contained within the Self-Financing Determinations, it would be prudent to amend actual rental charges in line with the national formula rent increase of 3.66%.

4.2 The immediate impact of this change would be to increase the current average

actual 52 week rent from £63.60 per week to £65.93 per week – this would mean an average increase of £2.33 per week, or 3.66%. Changes in individual rents will vary according to the level of actual current rent against the target rent for the property.

4.3 In applying the formula rent increases to target rent and actual rents for 2013/14

the following principles have been adopted.

In respect of individual property rents where, following guideline increase, actual rents are currently higher than the recalculated target rent, a reduction of a third of the difference between the revised actual and revised target levels has been made. This will ensure a continued steady decrease of actual rent to meet the revised target rent.

In respect of individual property rents that are currently lower than the recalculated target rent, an increase of a third of the difference between the revised actual and revised target level has been made. This will ensure a steady increase of actual rent to meet the revised target rent.

5. Garage Rents 2013/14

5.1 Prior to the rent restructuring reforms the annual increase applied to garages was

the same percentage as used for housing. Our standard garage rent charge in 2012/13 is £6.21

5.2 An increase in garage rents, on this basis, would make the charge £6.44 for

2013/14 (based on a 52 week collection period), an increase of £0.23 per week.

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6. Strategic Priorities

6.1 Reduce Poverty and Disadvantage

A rent increase of 3.66% does not help in the reduction of poverty and disadvantage. It does, though, provide the City of Lincoln Council with the resources to adequately manage and maintain homes to a high standard. Many tenants will be protected from the full impact of this increase as, at the middle of December 2012, 68% of Council house tenants were in receipt of Housing Benefit including 52% of whom were on full benefit.

Council house rents remain significantly lower than the rent levels in the private rented sector in the City.

6.2 Improve the Performance of the Council’s Housing Landlord Function

The new financing system incentivises landlords to manage their assets well and yield efficiency savings. There is, and will be, greater certainty about future income as Councils will no longer be subject to annual funding decisions by Central Government, enabling them to develop long term plans and to retain all future rental income at the local level for reinvestment. Council landlords now have greater flexibility to manage their stock in the way that best suits local needs and this will provide more opportunity for tenants to have a real say in setting priorities looking to the longer term.

7. Organisational Impacts

7.1 Finance The Government’s revised proposals for rent restructuring have resulted in a

projected 3.66% rent increase in 2013/14. Attached, as an appendix is a table showing the impact of the proposed increase on Council rents in 2013/14.

7.2 Legal

The tenancy agreement requires that tenants should be given at least 28 days’

notice of any changes in rent. Letters notifying details of the individual increases/decreases in rent will need to be posted by 1st March 2013. This report, if approved, will need to be referred to Council on 26th February 2013 in order that these tight timescales are achieved.

7.3 Consultation The Lincoln Tenants Panel (LTP) was consulted on the proposed rent increase at a meeting on 16 January 2013. Their comments are summarised as follows:

LTP acknowledged the need to increase rents in line with the rent restructuring guidelines;

They understand that the increase is necessary to support the HRA Business Plan;

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LTP recognised that the RPI in September was the lowest month’s increase in 2012.

8. Risk Implications

8.1 Self financing transferred significant risks from Central Government to local

authorities. The Council now bear the responsibility for the long term security and viability of Council housing in Lincoln. Apart from rent setting in accordance with national social rent policy, Council housing finances are free from Government control which meant that from April 2012 the Council has to fund all activity related to Council housing from the income generated from rents, and other sources, through long term business planning. The Council is more exposed to changes in interest rates, high inflation and the financial impact of falling housing stock numbers and it needs to factor in the impact of changes in Government policy, e.g. on Right to Buy discounts, and their welfare reforms on rent collection and recovery.

8.2 A key element of preparing for self financing was for the Council to construct a 30 year HRA Business Plan. The Council has its first plan which includes robust and accurate stock condition surveys to establish the spending needs to maintain the housing stock to Decent Homes Standard over the 30 year period and the undertaking of detailed financial modelling. This plan has shown that the outcome of self financing will in the long term be a positive one for the Council with a balanced HRA over the 30 year period, having achieved the resources required in order to meet the needs of maintaining its existing housing stock.

8.3 The whole basis of the Business planning process has been predicated on the assumption that the Council will continue to increase rents in line with the Government’s self financing determination. To not do so, at this stage, would mean rent increases, in 2014/15 and 2015/16, in excess of inflation in order to meet the rent restructuring requirements. The compound effect of a lower increase would also result in significant changes to the funding available to meet the ongoing maintenance and improvement of the Council’s housing stock portfolio.

9. Recommendation Executive are recommended to: 9.1 Endorse the basis of rent calculation for changes to individual Council house rents

as set out in Section 4 of this report, which represents an increase in the overall average 52 week rent in 2013/14 of 3.66% (£2.33 pw).

9.2 Endorse the increase in Council garage rents for 2013/14 in accordance with the

proposal in paragraph 5 above, i.e by 3.66%. 9.3 Refer the report and recommendations to Council on 26th February 2013, for their

approval to ensure that rent increase notices can be sent to tenants prior to the start of the new year and providing them with the requisite 28 day notice period.

20

Key Decision

No

Key Decision Reference No.

Do the Exempt Information Categories Apply

No

Call in and Urgency: Is the decision one to which Rule 15 of the Scrutiny Procedure Rules apply?

No

Does the report contain Appendices?

Yes 1


Commentary on the Housing Revenue Account Self-Financing Determinations, of Feb 2012, from Communities and Local Government

Lead Officer: Denis Powell, Housing Support Services Manager Telephone No. 873219 Les Toyne, Principal Accountant Housing Telephone No. 873360

21

APPENDIX IMPACT ON INCREASES ON TENANTS – APRIL 2013 (Based on a 52 week rent year)

Impact on Tenancies

No. %

Rent increase between £0.01 and £1.00 32 0.4





TOTAL 100%

22

Item No. 6 (c)

COUNCIL

26 FEBRUARY 2013

SUBJECT:

EXTRACT FROM COMMITTEE – EXECUTIVE – 18 FEBRUARY 2013 – EQUALITY AND DIVERSITY ACTION PLAN UPDATE




1.1

To approve the revised Equality and Diversity Action Plan.

List of Appendices

Executive report extracts NB. The Minute from Executive will be tabled at the meeting.


23

Extract from Committee

EQUALITY AND DIVERSITY GROUP 23 JANUARY 2013

27. Equality and Diversity Action Plan Update

Heather Grover, Senior Policy Officer:

a. presented a proposed updated action plan for comment following actions suggested at Difference Day 2012, prior to it being referred to Executive and Full Council for approval

b. advised that the City of Lincoln Council’s equality objectives and associated action plan had been adopted in April 2012; the strategic equality objectives were set for four years, and the supporting objectives and action plan for two years

c. reported that a number of actions within the two year action plan were now complete and a number of new actions had been proposed at Difference Day in November; a light touch review of the action plan with a suggested revised plan could be found at Appendix A, based on the original plan, but with those actions completed now omitted; whilst the five strategic equality objectives remained the same the revised plan included some new or amended supporting objectives as well as new actions to be taken forward following Difference Day

d. advised that the action plan underpinned the City of Lincoln Council’s 2012-2014 supporting equality objectives; the plan being arranged according to the strategic equality objectives set for four years - 2012-2016; the supporting objectives and action plan were due for full review in 2014

e. signposted members of the group to changes and updates made to the Action Plan as detailed at paragraph 4 of the report and Appendix A

f. requested Members' feedback on the content of the report

The Group considered the content of the report in further detail.

Comments were raised in relation to the potential for meetings of Equality and Diversity to be held in the public domain in the interests of openness and transparency. Simon Walters, Assistant Director, Corporate Review and Development, advised that the value of Equality and Diversity Group was to explore individual issues and seek advice from its members and external representatives as an advisory group.

It was suggested that the Member with individual concerns could seek the advice of the Constitutional Review Group to challenge the need for a policy change in relation to holding Equality and Diversity Group in public.

24

Heather Grover, Senior Policy Officer advised that the Equality Objectives Interactive Action Plan had now been updated to include a 'traffic light system' to illustrate various stages of completion.

It was noted that the Equality Objectives Action Plan gave details of advisory proposals suggested by officers thinking expansively about equality and diversity in the community. Some of these actions were a legal requirement, however, unfortunately due to financial restraints others may be difficult to fulfil. It was important to recognise our refocused priorities and avoid setting expectations we could not meet.

Heather Grover, Senior Policy Officer, highlighted that officers had tried to incorporate items within the Equality Objectives Action Plan which could be put in place at little or no extra cost. She would check there were no actions included that were not part of the refocused priorities for the Authority in the next two years prior to its referral to Executive for final approval.

Members asked for clarification of the following points in relation to the action plan:

The entry at 1.2 of the plan to explore the possibility of producing a leaflet to accompany the bus pass/why the new bus pass had not been working effectively.

The entry at 1.8 of the plan to give practical help to disabled, vulnerable or older council tenants wishing to move to smaller properties in light of recent changes to the housing benefit system.

Jo Crookes, Customer Services Manager, advised that:

The 'chip system' for operation of the concessionary bus pass had been updated by the government; however, 'readers' had been phased in by the bus company and were not all replaced at the right time. The suggestion to introduce a bus leaflet had come out of 'Difference Day' to offer help to those people eligible for bus passes having not used one before; enquiries would first be made with Lincolnshire County Council to establish whether there was already such a leaflet in existence which could be used for this purpose.

The offer of assistance to help council tenants move to smaller properties may potentially form part of the Handy Person Scheme to give physical help with packing and unpacking of belongings.

Members referred to various sections of the voluntary sector which may be able to help with removals.

RESOLVED that:

1. Minutes of future meetings of Equality and Diversity Group be included on the City Council's website in the interests of openness and transparency.

2. Costs for the Equality Objectives Action Plan be incorporated into the revised document.

25

3. The reviewed action plan be agreed and forwarded to Executive prior to referral to Full Council for approval.

26

Extract from Committee

EQUALITY AND DIVERSITY GROUP 23 JANUARY 2013

SUBJECT:

EQUALITY AND DIVERSITY ACTION PLAN UPDATE

REPORT BY:

CHIEF EXECUTIVE AND TOWN CLERK

LEAD OFFICER:

HEATHER GROVER – SENIOR POLICY OFFICER


1.1 To propose an updated action plan for comment following actions suggested at Difference Day prior to approval by Executive and Full Council.


2.1 The City of Lincoln Council’s Equality Objectives and associated action plan were adopted in April 2012. The strategic equality objectives are set for four years, and supporting objectives and action plan for two years.

2.2 A number of actions within the two year action plan are now complete and a number of new actions were proposed at Difference Day in November. It is therefore proposed that a light touch review of the action plan be undertaken, with a suggested revised plan attached at Appendix A. This is based on the original plan, but with those actions completed now omitted. Whilst the five strategic equality objectives remain the same the revised plan includes some new or amended supporting objectives as well as new actions to be taken forward following Difference Day.

3. Background

3.1 The City of Lincoln Council’s Equality Objectives and associated action plan were adopted in April 2012 prior to a period of development and consultation throughout 2011-12. The objectives are set for four years, and supporting objectives and action plan for two years.

3.2 The action plan underpins the City of Lincoln Council’s 2012-2014 Supporting Equality Objectives. The plan is arranged by the strategic equality objectives which are set for four years - 2012-2016. The supporting objectives and action plan are due to be fully reviewed in 2014.

3.3 A number of actions within the two year action plan are now complete and a number of new actions were proposed at Difference Day in November. A light touch review of both supporting objectives and action plan has been undertaken to ensure they remain valid. A revised plan is attached at Appendix A.

27

3.4 The revised plan is based on the original action plan with those actions completed now omitted. Whilst the five strategic equality objectives remain the same the revised plan includes some new or amended supporting objectives as well as new actions to be taken forward following Difference Day. These actions also include those identified by service areas, service users, partners, and at corporate level during the year to ensure compliance with the Equality Act 2010.

4. Key Changes to the Action Plan

4.1 Completed actions under the following supporting objectives have now been removed from the action plan:

1.1: Promote open committee meetings to public

1.4: To explore the improvement of physical access

1.6: To increase physical accessibility

1.7: To meet the needs of diverse service users

2.3: Provide a framework to enable equality and diversity to be considered in grant applications

3.1: Embedding of Equality Analysis

3.5: Review of procurement arrangements to ensure compliance with equalities legislation

5.1: Engage and influence the Community Safety Partnership

5.3: Increase the level of engagement and influence over council’s own decision making

4.2 A number of actions have been amended and new actions and supporting

objectives added. These are identified in the amended action plan comments column. It should be noted that at this stage some actions have not yet been agreed with service managers – these actions are highlighted in yellow.

5. Strategic Priorities

5.1 Reduce Poverty and Disadvantage

By making services more accessible, residents and service users will be able to access those services they need. This will help remove disadvantage in areas where service users may struggle accessing the service they require.

5.2 Develop a Fit for Purpose Council

By listening to service users and partners, we can ensure the City of Lincoln Council continues to adapt to the changing needs of our residents and service users. Through the continuous improvement of our services in regard to equality and diversity, we can ensure we remain fit for purpose.

6. Organisational Impacts (nb. Finance, Legal and E & D sections below are mandatory, others to be completed only where there is an impact)

28

6.1 Finance (including whole life costs where applicable) There are no direct financial implications arising from this report. It is expected new actions will be financed from existing resources. If any actions do require additional resources they will be the subject of a separate report as appropriate.

6.2 Legal Implications incl Procurement Rules The action plan contributes towards meeting the council’s equality objectives as required by the Equality Act 2012 and Public Sector Equality Duty.

6.3 Equality, Diversity & Human Rights (including the outcome of the EA attached, if required) This report proposes a revised action plan in response to consultation with service areas and external representatives at Difference Day in order to continue to meet the City of Lincoln Council’s Equality Objectives set in April 2012 for four years from 2012-2016.

7. Recommendation

7.1 7.2

Members are asked to agree the reviewed action plan, making amendments as appropriate. That the action plan be forwarded to Executive and Full Council for approval.

Does the report contain Appendices?

Yes: Appendix A

Lead Officer Heather Grover, Senior Policy Officer, Extension 3326

29

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th

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ay o

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3:

Eq

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and

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t th

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akin

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lan

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Co

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1.1

Pro

mote

key s

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o t

arg

et

popula

tions w

here

there

is u

nder

repre

senta

tion,

reveale

d t

hro

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engagem

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Focus B

enefits

Advic

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oung p

eople

and E

aste

rn E

uro

peans a

s p

art

of

the n

ew

money a

dvic

e s

erv

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Jo C

rookes

Custo

mer

Serv

ices

Apr-

13

Within

exis

ting r

esourc

es

N/A

Num

ber

of

indiv

iduals

assessed

Avera

ge n

um

ber

of

additio

nal benefits

identified

P

Captu

re a

nd d

evelo

p e

quality

and d

ivers

ity a

ctivitie

s b

ein

g u

ndert

aken

in a

ll d

irecto

rate

s,

and issues,

especia

lly f

rom

fro

nt

line a

reas

Alison L

ew

isC

orp

ora

te R

evie

w

and D

evelo

pm

ent

Annually a

s s

erv

ice

pla

ns p

roduced

within

exis

ting r

esourc

es

N/A

Perc

enta

ge o

f E

&D

sections c

om

ple

ted

in s

erv

ice p

lans

P

Pro

duce S

erv

ice U

ser

Pro

file

s initally f

or

Leis

ure

and H

ousin

g f

ollow

ed

by H

R.

Jam

es W

ilkin

son

Corp

ora

te R

evie

w

and D

evelo

pm

ent

Mar-

14

Within

exis

ting r

esourc

es

N/A

Num

ber

of

pro

file

s c

om

ple

teP

New

Action

Pro

vid

e E

quality

Analy

sis

tra

inin

g f

or

Team

Leaders

and o

thers

to

furt

her

em

bed n

eed t

o c

onsid

er

equality

and d

ivers

ity a

nd h

um

an

rights

issues a

t th

e o

uts

et

of

a p

olicy o

r change t

o s

erv

ice

Alison L

ew

isC

orp

ora

te R

evie

w

and D

evelo

pm

ent

Mar-

14

Within

exis

ting r

esourc

es

(fro

m r

ing f

enced e

quality

budget)

N/A

Num

ber

of

executive d

ecis

ions m

ade

on p

olicie

s a

nd s

trate

gie

s w

here

Equality

Analy

sis

Toolk

it c

om

ple

ted

NN

ew

Action

Explo

re p

ossib

ility o

f pro

ducin

g leaflet

on u

sin

g b

uses t

o a

ccom

pany

bus p

asses

Jo C

rookes

Custo

mer

Serv

ices

Mar-

13

Within

exis

ting r

esourc

es if

CC

alr

eady h

ave leaflet

N/A

No.

of

leaflets

dis

trib

ute

dN

New

Action

Pro

mote

eligib

ility t

o v

ote

am

ongst

all e

ligib

ile p

ers

ons t

o m

eet

the

div

ers

e p

opula

tion o

f th

e c

ity.

Develo

p a

com

munic

ations p

lan d

uri

ng

the c

hange t

o indiv

idual re

gis

tration f

or

pre

senta

tion t

o t

he E

quality

and D

ivers

ity G

roup

Ste

ve S

wain

Legal and

Corp

ora

te S

upport

Serv

ices

Apr-

14

Within

exis

ting r

esourc

es

N/A

Incre

ase in t

urn

out

for

pollin

g s

tations

NA

mended A

ction

Explo

re n

eig

hbourh

ood a

ction w

ith N

eig

hbourh

ood W

ork

ing T

eam

as

part

of

the C

om

munity C

ohesio

n S

trate

gy

Ste

ve S

wain

Legal and

Corp

ora

te S

upport

Serv

ices

Apr-

14

Within

exis

ting r

esourc

es

N/A

Incre

ase in t

urn

out

for

pollin

g s

tations

NN

ew

Action

Explo

re a

n 'ele

ctr

onic

fla

ggin

g' m

echanis

m o

n o

ur

data

base t

o indic

ate

a c

usto

mer's s

pecific

access r

equir

em

ent

- P

hase 1

- C

ouncil T

ax &

Benefits

Mart

in W

alm

sle

yR

evenues a

nd

Benefits

Mar-

14

To b

e n

egotiate

d w

ithin

the

package s

upplied b

y

Nort

hgate

- lik

ely

to b

e

nom

inal

Funded

Num

ber

of

record

s f

lagged

NA

mended A

ction

Intr

oduce a

pro

cess f

or

captu

ring r

equir

em

ents

of

custo

mers

as t

hey

are

encounte

red b

y c

usto

mer

serv

ices

Jo C

rookes

Custo

mer

Serv

ices

Sep-1

3W

ithin

exis

ting s

taff

resourc

es

N/A

Num

ber

of

serv

ice a

reas w

here

this

routinely

occurs

PA

mended A

ction

Conduct

questionnair

e s

urv

ey t

o e

valu

ate

accessib

ility o

f new

website

and d

evelo

p p

lan f

or

impro

vem

ents

Kevin

Galjaard

Busin

ess

Develo

pm

ent

&

Fin

ance

Apr-

12

Within

exis

ting r

esourc

es

N/A

No.

of

surv

eys r

etu

rned

Div

ers

ity o

f surv

eys r

etu

rned

PA

mended A

ction

Explo

re im

pro

ved a

ccess t

o C

ity H

all -

● p

rovid

e a

dditio

nal in

terv

iew

room

s

● d

rop o

ff p

oin

ts -

explo

re c

osts

and p

ote

ntial in

sta

llation t

ime f

ram

e

● s

treet

sig

nage t

o C

ity H

all -

explo

re im

pro

vem

ents

with C

ounty

Council a

nd L

incoln

BIG

● c

hange lig

ht

sw

itches in d

isable

d t

oilets

● e

nsure

arr

angem

ents

for

events

are

fully in p

lace

● p

rovid

e p

ort

able

mic

rophone s

tand

Nic

ola

Watk

ins

(with

Jo C

rookes)

Mart

in K

err

igan

Legal and

Corp

ora

te S

upport

Serv

ices a

nd

Custo

mer

Serv

ices

Mar-

14

Cost

of

explo

ring o

ptions

would

be s

taff

resourc

e

only

, but

imple

menta

tion

will have c

ost

implications.

N/A

Equality

Act

Audit w

ill m

easure

access

to C

ity H

all

PA

mended A

ction

Revie

w p

olicy f

or

evacuation o

f dis

able

d u

sers

in c

ase o

f em

erg

ency

Terr

y W

als

hD

OR

Jun-1

3W

ithin

exis

ting r

esourc

es

N/A

Policy r

evie

wed

PN

ew

Action

Accessib

le p

ark

ing b

ays a

t C

ity H

all:

● e

xplo

re c

osts

and p

ote

ntial in

sta

llation t

ime f

ram

e

● e

nsure

accessib

le p

ark

ing b

ays h

ave s

uff

icie

nt

room

for

rear

access

to v

ehic

les

Rod W

illiam

son

Com

munity

Serv

ices a

nd

Str

eet

Scene

Nov-1

3N

ot

yet

coste

dF

undin

g t

o b

e a

gre

ed

Equality

Act

Audit w

ill m

easure

access

to C

ity H

all

P

Am

ended A

ction

A r

edesig

n in f

ront

of

the O

rchard

Str

eet

entr

ance h

as

been c

om

mis

sio

ned t

o a

ddre

ss h

ealth a

nd s

afe

ty

issues

1.5

Respond t

o t

he n

eeds o

f serv

ice u

sers

to

impro

ve a

ccessib

ility t

o a

llotm

ents

Allotm

ent

str

ate

gy t

o t

est

the d

em

and f

or

wheelc

hair

accessib

le

allotm

ents

and a

ny o

ther

accessib

ility issues inclu

din

g language

barr

iers

Caro

line P

ritc

hard

Com

munity

Serv

ices a

nd

Str

eet

Scene

Allotm

ent

str

ate

gy F

eb

2013

Within

exis

ting r

esourc

es

Funded

P

1.6

To m

eet

the n

eeds o

f div

ers

e s

erv

ice

users

, as r

eveale

d t

hro

ugh p

ublic

engagem

ent

Undert

ake a

n a

udit o

f five d

ocum

ents

subm

itte

d f

or

Executive a

ppro

val

duri

ng t

he y

ear

and r

eport

to E

&D

Gro

up o

n t

he e

xte

nt

they m

eet

min

imum

accessib

ility s

tandard

s

Alison L

ew

isC

orp

ora

te R

evie

w

and D

evelo

pm

ent

Mar-

13

Sta

ff t

ime

N/A

% o

f docum

ents

reachin

g m

inim

um

accessib

ility s

tandard

sN

Am

ended A

ction

Explo

re t

he p

ossib

ility a

nd c

osts

of

exte

ndin

g t

he b

uri

al serv

ice t

o

pro

vid

e a

weekend s

erv

ice o

n r

eligio

us g

rounds

Sim

on C

olb

urn

Health a

nd

Envir

onm

enta

l

Serv

ices

Jun-1

3S

taff

tim

e,

but

would

be

cost

implications if

agre

ed

N/A

Report

pro

vid

ed f

or

E&

D G

roup

P

Consid

er

allow

ing r

ais

ed

buri

al plo

ts t

o p

revent

people

walk

ing o

n

gra

ves

Sim

on C

olb

urn

Health a

nd

Envir

onm

enta

l

Serv

ices

Jun-1

3S

taff

tim

e,

but

could

be

cost

implications if

agre

ed

N/A

Report

pro

vid

ed f

or

E&

D G

roup

PN

ew

Action

Identify

a r

oom

for

use t

o p

ray o

r fo

r re

flection

Jo C

rookes

Custo

mer

Serv

ices

Jun-1

3W

ithin

exis

ting r

esourc

es

N/A

No.

tim

es t

he p

rayer

room

is u

sed

PN

ew

Action

Explo

re p

rovis

ion o

f w

om

en o

nly

gym

sessio

ns

Ste

ve L

ockw

ood

Health a

nd

Envir

onm

enta

l

Serv

ices

Jun-1

3S

taff

tim

e,

but

could

be

cost

implications if

agre

ed

N/A

Report

pro

vid

ed f

or

E&

D G

roup

NN

ew

Action

Meet

with U

niv

ers

ity/C

ollege t

o e

xplo

re w

hat

more

we c

ould

do t

o

addre

ss p

oor

housin

g f

or

stu

dents

Ala

n J

ones

Pla

nnin

g a

nd

Regenera

tion

Dec-1

3W

ithin

exis

ting r

esourc

es

N/A

NN

ew

Action

Pro

vid

e 'easy r

ead' vers

ion o

f th

e h

ousin

g a

llocations p

olicy

Alison T

imm

ins

Housin

gM

ar-

13

Within

exis

ting r

esourc

es

N/A

No.

of

leaflets

dis

trib

ute

dP

Am

ended A

ction

Pro

vid

e p

ractical help

for

council t

enants

wis

hin

g t

o m

ove t

o s

maller

pro

pert

ies,

ie d

isable

d o

r old

er

people

physic

ally u

nable

to p

ack a

nd

unpack t

heir

belo

ngin

gs (

subje

ct

to insura

nce e

tc)

Darr

yl K

ay

Housin

gJun-1

3tb

aN

o.

of

people

takin

g a

dvanta

ge o

f th

e

serv

ice

NN

ew

Action

1.9

Rais

e a

ware

ness o

f id

entified n

eeds o

f

specific

gro

ups

Agre

e a

ctions t

o s

upport

the f

ollow

ing:

● N

ational D

em

entia D

ecla

ration A

ction P

lan 2

013-1

014

● L

incoln

shir

e I

nfa

nt

Feedin

g S

trate

gy 2

013-2

016

Gem

ma L

evi

Health a

nd

Envir

onm

enta

l

Serv

ices

Dec-1

3

Develo

pin

g a

ction p

lans

within

exis

ting r

esourc

es -

imple

menta

tion d

ependent

on a

ctions a

gre

ed

Action p

lans a

gre

ed

PN

ew

Action

Not

yet

sta

rted

Sta

rted a

nd e

xpecte

d t

o b

e c

om

ple

te w

ithin

tim

escale

Overd

ue

Com

ple

te

1.3

To im

pro

ve f

irst

poin

t of

conta

ct

experi

ence

1.8

To e

nable

those w

ith s

pecific

needs

rela

ting t

o e

quality

and d

ivers

ity t

o

impro

ve t

heir

housin

g r

equir

em

ents

1.2

Ensure

our

serv

ices a

dapt

to t

he c

hangin

g

needs a

nd p

rofile

of

the L

incoln

popula

tion

Click h

ere

to r

etu

rn

Ob

jec

tive

1:

Ou

r S

erv

ice

s a

re m

ore

Ac

ce

ssib

le a

nd

do

no

t D

isc

rim

ina

te o

n a

ny U

nju

sti

fia

ble

Gro

un

ds

1.7

Respond t

o t

he r

eligio

us n

eeds o

f sta

ff

and c

om

munity

1.4

To e

xplo

re t

he im

pro

vem

ent

of

physic

al

access t

o f

acilitie

s a

vailable

at

City H

all

31

Su

pp

ort

ing

Ob

jecti

ves

Acti

on

Ow

ner

Serv

ice P

lan

Dead

lin

eC

ost

Fin

an

cia

l S

tatu

sM

easu

reC

om

ple

te

Y/N

Co

mm

en

ts

Hold

Diffe

rence D

ay(s

) 2013

Alis

on L

ew

isC

orp

ora

te R

evie

w

& D

evelo

pm

ent

Dec-1

3£500 m

ax

Funded f

rom

E&

D r

ing

fenced tra

inin

g b

udget

Attendance b

y p

rote

cte

d c

hara

cte

ristic

% o

f positiv

e e

valu

ation r

esponses

NA

mended A

ction

Make c

onta

ct w

ith e

xte

rnal re

pre

senta

tives f

ollo

win

g D

iffe

rence D

ay

and involv

e in p

olic

y d

evelo

pm

ent

Sim

on W

alters

Corp

ora

te R

evie

w

& D

evelo

pm

ent

ongoin

gw

ithin

exis

ting r

esourc

es

N/A

No. of

conta

cts

with e

xte

rnal D

iffe

rence

Day a

ttendees f

ollo

win

g the e

vent

NN

ew

Action

Com

munity L

eaders

hip

Scru

tiny C

om

mitte

e to h

ave f

ull

tim

eta

ble

to

inclu

de m

eetings o

ut in

com

munity

Em

ma B

row

nle

ss

Ste

ve S

wain

Charlie

Pow

ell

Legal and

Corp

ora

te S

upport

Serv

ices

May-1

3

within

exis

ting r

esourc

es

N/A

Level of

public

attendance a

t

Com

mitte

e M

eetings

N

Esta

blis

h a

Third S

ecto

r P

anel to

sit a

longsid

e the C

itiz

ens P

anel

Heath

er

Gro

ver

/

Pat Jukes

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Jun-1

3w

ithin

exis

ting r

esourc

es

N/A

No. of

org

anis

ations r

epre

sente

d

Response r

ate

to s

urv

eys

N

Undert

ake a

corp

ora

te s

atisfa

ction s

urv

ey w

ith the 3

rd s

ecto

r panel to

gauge tru

st and c

onfidence in the C

ouncil

to identify

are

as f

or

impro

vem

ent

Heath

er

Gro

ver

/

Pat Jukes

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Oct-

13

within

exis

ting r

esourc

es

N/A

Satisfa

ction levels

(surv

eys / f

ocus

gro

ups)

with s

erv

ices

Response r

ate

to s

urv

eys

N

Em

bed a

ccess to o

nlin

e p

etitions a

s p

art

of

com

munity e

ngagem

ent

Sim

on W

alters

Corp

ora

te R

evie

w

and D

evelo

pm

ent

Sta

rt b

y M

ar-

14

Within

exis

ting r

esourc

es

from

Polic

y S

trate

gic

Pla

n

budget

Funded

No o

f petitions r

eceiv

ed

NA

mended A

ction

Develo

p u

se o

f socia

l netw

ork

ing a

s p

art

of

com

munity e

ngagem

ent

Ste

ven W

els

by

Corp

ora

te R

evie

w

& D

evelo

pm

ent a

Jun-1

3w

ithin

exis

ting r

esourc

es

N/A

Satisfa

ction w

ith a

bili

ty to influence

decis

ions a

nd q

uestions (

Pla

ce S

urv

ey

question)

NA

mended A

ction

Develo

p s

trate

gy to incre

ase d

em

ocra

tic involv

em

ent in

serv

ice d

esig

n -

based o

n O

pen P

ublic

Serv

ices W

hite P

aper

princip

les

Sim

on W

alters

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Sta

rt b

y M

ar-

14

within

exis

ting r

esourc

es

N/A

Str

ate

gy d

evelo

ped a

nd a

ppro

ved

N

Part

of

dela

yed D

em

ocra

tic E

ngagem

ent pro

ject

Arr

ange s

peakers

fro

m p

rote

cte

d c

hara

cte

ristics to a

ttend c

usto

mer

serv

ice s

taff

briefing s

essio

ns

Jo C

rookes

Custo

mer

Serv

ices

Mar-

14

within

exis

ting r

esourc

es

N/A

No. of

speakers

attendin

gN

New

Action

Revie

w C

onsultation S

trate

gy to incre

ase involv

em

ent of

the c

om

munity

Pat Jukes

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Mar-

13

within

exis

ting r

esourc

es

N/A

Str

ate

gy d

evelo

ped a

nd a

ppro

ved

NN

ew

Action

Consid

er

how

we c

an b

etter

info

rm u

sers

about w

ho (

ie w

hic

h c

ouncil)

pro

vid

es w

hat serv

ices inclu

din

g p

roducin

g e

asy r

ead leaflet of

council

serv

ices

Ste

ve W

els

by

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Jun-1

3w

ithin

exis

ting r

esourc

es

N/A

No. of

com

mic

ations r

efe

rrin

g to

serv

ices p

rovid

ed

NA

mended A

ction

Attend V

olu

nte

er

Centr

e b

i-m

onth

ly m

eeting to info

rm g

roup a

bout

serv

ices p

rovid

ed b

y the c

ouncil

Heath

er

Gro

ver/

Pat Jukes

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Jun-1

3w

ithin

exis

ting r

esourc

es

N/A

Meeting a

ttended

NN

ew

Action

Pro

vid

e f

eedback to e

xte

rnal re

pre

senta

tives w

ho a

ttended D

iffe

rence

Day

Heath

er

Gro

ver

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Feb-1

3w

ithin

exis

ting r

esourc

es

N/A

No. re

pre

senta

tives r

econta

cte

dN

New

Action

Pass o

n c

om

ments

receiv

ed f

rom

Diffe

rence D

ays a

nd C

itiz

ens P

anel

surv

eys to p

art

ners

and s

erv

ice a

reas a

s a

ppro

priate

Heath

er

Gro

ver/

Gra

ham

Rose

Corp

ora

te R

evie

w

& D

evelo

pm

ent

ongoin

gw

ithin

exis

ting r

esourc

es

N/A

Level of

response to issues r

ais

ed b

y

serv

ice a

reas

NN

ew

Action

TO

TA

L A

CT

ION

S C

OM

PL

ET

E0

Not yet sta

rted

TO

TA

L A

CT

ION

S R

EM

AIN

ING

14

Sta

rted a

nd e

xpecte

d to b

e c

om

ple

te w

ithin

tim

escale

Overd

ue

Com

ple

te

2.2

Act on info

rmation r

eceiv

ed thro

ugh

consultation

Ob

jec

tiv

e 2

: L

oc

al C

om

mu

nit

ies

an

d S

tak

eh

old

ers

are

Em

po

we

red

to

In

flu

en

ce

th

e w

ay

ou

r S

erv

ice

s a

re P

rov

ide

d t

o t

he

mC

lick h

ere

to r

etu

rn

2.1

To e

ngage, part

ner

and c

onsult w

ith o

ur

com

munitie

s

32

Su

pp

ort

ing

Ob

jecti

ves

Acti

on

Ow

ner

Serv

ice P

lan

Dead

lin

eC

ost

Fin

an

cia

l S

tatu

sM

easu

reC

om

ple

te

Y/N

Co

mm

en

ts

To e

sta

blis

h a

pro

cess to tra

ck w

hat's c

hanged a

s a

result E

qualit

y

Analy

sis

in a

ll are

as

Alis

on L

ew

isC

orp

ora

te R

evie

w

& D

evelo

pm

ent

Mar-

13

within

exis

ting r

esourc

es

N/A

Monitoring o

f E

qualit

y A

naly

sis

undert

aken

N

Revie

w e

qualit

y A

naly

sis

toolk

it to e

nsure

learn

ing a

nd v

isual dis

abili

ties

are

routinely

consid

ere

dA

lison L

ew

isC

orp

ora

te R

evie

w

& D

evelo

pm

ent

Mar-

14

within

exis

ting r

esourc

es

N/A

Toolk

it u

pdate

dP

Am

ended A

ction

3.2

Ensure

E&

D c

onsid

era

tion a

cro

ss a

ll our

serv

ice a

reas

All

serv

ice p

lans to inclu

de s

erv

ice s

pecific

equalit

y a

nd d

ivers

ity

obje

ctives a

nd s

pecifie

d a

ction p

oin

tsA

lison L

ew

isC

orp

ora

te R

evie

w

& D

evelo

pm

ent

Jun-1

3w

ithin

exis

ting r

esourc

es

N/A

Pro

port

ion o

f serv

ice p

lans w

ith e

qualit

y

obje

ctives a

nd s

pecifie

d a

ction p

oin

tsP

Org

anis

e v

isit to H

olo

caust C

entr

e f

or

2013-1

4 f

or

gro

up a

nd o

ther

mem

bers

and o

ffic

ers

Alis

on L

ew

isC

orp

ora

te R

evie

w

& D

evelo

pm

ent

Sep-1

3

within

exis

ting r

esourc

es

(fundin

g f

rom

rin

g f

enced

equalit

y b

udget)

Revenue, fu

nded

Pro

port

ion tra

ined

PN

ew

Action

Desig

n a

mechanis

m that enable

s input fr

om

a r

ange o

f serv

ices into

the w

ork

pro

gra

mm

e w

hic

h a

dds v

alu

e to the c

ouncil

Alis

on L

ew

isC

orp

ora

te R

evie

w

& D

evelo

pm

ent

Ongoin

gw

ithin

exis

ting r

esourc

es

N/A

No. of

forw

ard

pro

gra

mm

e ite

ms

develo

ped f

rom

this

sourc

eN

Am

ended A

ction

3.4

Ensure

Equalit

y a

nd D

ivers

ity p

olic

y is f

it

for

purp

ose

Revie

w E

qualit

y, D

ivers

ity a

nd H

um

an R

ights

polic

y in r

esponse to

com

ments

made a

t D

iffe

rence D

ay -

initia

l lig

ht to

uch r

evie

w w

ith f

urt

her

revie

w in s

ix m

onth

s

Heath

er

Gro

ver

Corp

ora

te R

evie

w

& D

evelo

pm

ent

Feb-1

3

Jun-1

3w

ithin

exis

ting r

esourc

es

N/A

Polic

y r

evie

wed

PN

ew

Action

Develo

p e

-Learn

ing p

rogra

mm

eA

lison L

ew

is

Becky G

uy

Corp

ora

te R

evie

w

& D

evelo

pm

ent

and C

orp

ora

te

Support

Serv

ices

Jun-1

3w

ithin

exis

ting r

esourc

es

N/A

Perc

enta

ge o

f sta

ff u

ndert

aken e

-

Learn

ing

N

Esta

blis

h a

pro

gra

mm

e o

f w

ork

shops w

ith f

rontlin

e s

erv

ices to c

aptu

re

experiences, re

-assess g

aps a

nd identify

pote

ntial is

sues

Alis

on L

ew

isC

orp

ora

te R

evie

w

& D

evelo

pm

ent

ongoin

gw

ithin

exis

ting r

esourc

es

N/A

Feedback f

rom

sta

ffP

TO

TA

L A

CT

ION

S C

OM

PL

ET

E0

Not yet sta

rted

TO

TA

L A

CT

ION

S R

EM

AIN

ING

3

Sta

rted a

nd e

xpecte

d to b

e c

om

ple

te w

ithin

tim

escale

Overd

ue

Com

ple

te

3.5

Identify

and m

eet th

e e

qualit

y a

nd d

ivers

ity

train

ing n

eeds f

or

team

s in h

igh v

olu

me

custo

mer

facin

g s

erv

ices

3.3

Incre

ase e

ffectiveness o

f E

&D

Gro

up

Ob

jec

tiv

e 3

: E

qu

ality

an

d D

ive

rsit

y is

at

the

He

art

of

De

cis

ion

Ma

kin

g a

t a

ll L

ev

els

wit

hin

th

e C

ou

nc

ilC

lick h

ere

to r

etu

rn

3.1

Em

bed E

qualit

y A

naly

sis

thro

ughout th

e

Auth

ority

33

Su

pp

ort

ing

Ob

jecti

ves

Acti

on

Ow

ner

Serv

ice P

lan

Dead

lin

eC

ost

Fin

an

cia

l S

tatu

sM

easu

reC

om

ple

te

Y/N

Co

mm

en

ts

Com

pare

work

forc

e p

rofile

again

st 2011 C

ensus d

ata

Jam

es W

ilkin

son

Corp

ora

te R

evie

w

and D

evelo

pm

ent

Ongoin

gW

ithin

exis

ting r

esourc

es

N/A

Annual tr

ackin

g o

f w

ork

forc

e p

rofile

com

pare

d a

gain

st com

munity p

rofile

P

Intr

oduce s

elf-s

erv

e e

lem

ent of

new

HR

syste

m

Sally

Zubic

HR

Mar-

13

No. of

sta

ff f

ully

com

ple

ting their p

rofile

lP

Develo

p m

onitoring r

eport

s o

n e

qualit

y m

easure

s r

ela

ting to w

ork

forc

eS

ally

Zubic

HR

Jun-1

3M

onitoring r

eport

s o

n a

ll equalit

y

measure

s r

ela

ting to the w

ork

forc

eP

HR

to m

ake r

ecom

mendations f

or

makin

g w

ork

forc

e m

ore

repre

senta

tive

Sally

Zubic

HR

Jun-1

3W

ithin

exis

ting r

esourc

es

N/A

Recom

mendations m

ade

P

4.2

Revie

w the p

ote

ntial of

care

er

gra

ded r

ole

s

within

the C

ouncil

Care

er

gra

ded r

ole

s to f

orm

part

of

Successio

n P

lannin

g

Work

forc

e

Develo

pm

ent S

ub-

Gro

up

HR

Apr-

13

Within

exis

ting r

esourc

es

N/A

Change in w

ork

forc

e p

rofile

because

care

er

pla

ns a

llow

movem

ent acro

ss

the C

ouncil

N 0

Not yet sta

rted

TO

TA

L A

CT

ION

S R

EM

AIN

ING

0

Sta

rted a

nd e

xpecte

d to b

e c

om

ple

te w

ithin

tim

escale

Overd

ue

Com

ple

te

Ob

jec

tiv

e 4

: O

ur

Wo

rkfo

rce

at

all le

ve

ls R

efl

ec

ts t

he

Ma

ke

Up

of

the

Lo

ca

l C

om

mu

nit

yC

lick h

ere

to r

etu

rn

£50,0

00

Capital, f

unded

4.1

Unders

tand the c

urr

ent w

ork

forc

e p

rofile

and m

ake r

ecom

mendations f

or

makin

g

the w

ork

forc

e m

ore

repre

senta

tive o

f th

e

com

munity

34

Su

pp

ort

ing

Ob

jecti

ves

Acti

on

Ow

ner

Serv

ice P

lan

Dead

lin

eC

ost

Fin

an

cia

l S

tatu

sM

easu

reC

om

ple

te

Y/N

Co

mm

en

ts

5.1

E

ngage a

nd influence the C

om

munity

Safe

ty P

art

ners

hip

to tackle

key issues a

nd

narr

ow

the g

ap

Deliv

er

pro

jects

fro

m the C

SP

action p

lan f

or

12/1

3 a

ssig

ned to the C

ity

Council

(to b

e c

onfirm

ed)

Ste

ve B

ird

Com

munitie

s a

nd

Str

eet S

cene

Mar-

13

tba

N

Undert

ake a

com

ple

te r

evie

w o

f how

the C

ity C

ouncil

engages a

nd

work

s w

ith the V

olu

nta

ry s

ecto

r. Inclu

din

g:

. H

ow

the c

ouncil

can p

rocure

and c

om

mis

sio

n m

ore

serv

ices f

rom

the

3rd

secto

r in

response to L

ocalis

m A

ct

. R

evis

it the c

om

mitm

ent to

Volu

nta

ry S

ecto

r C

om

pact

. E

valu

ate

how

Vol. s

ecto

r w

ork

s in the c

ity

. H

ow

sta

ff v

olu

nte

er

Heath

er

Gro

ver

Corp

ora

te R

evie

w

and D

evelo

pm

ent

Mar-

14

Within

exis

ting r

esourc

es

(Str

ate

gic

Pla

n f

undin

g

allo

cate

d)

Funded

N

5.3

Incre

ase the level of

engagem

ent and

influence o

ver

council'

s o

wn d

ecis

ion

makin

g thro

ugh D

em

ocra

tic E

ngagem

ent

pro

ject

Develo

p a

more

eff

ective a

ppro

ach to b

uild

ing the r

ela

tionship

betw

een

the c

ouncil

and r

esid

ents

tacklin

g a

wid

e r

ange o

f dynam

ics s

uch a

s

engagem

ent, b

randin

g a

nd r

eputa

tion. W

ill a

lso a

ssess h

ow

councill

ors

can c

om

munic

ate

/cham

pio

n n

eeds o

f th

eir c

om

munity e

ven m

ore

eff

ectively

Sim

on W

alters

Corp

ora

te R

evie

w

and D

evelo

pm

ent

sta

rt b

y

Mar-

14

Within

exis

ting r

esourc

es

(Str

ate

gic

Pla

n f

undin

g

allo

cate

d)

Funded

P

City C

ouncil

to b

ecom

e a

3rd

part

y r

eport

ing c

entr

e f

or

Hate

Crim

eS

teve B

ird

Com

munitie

s a

nd

Str

eet S

cene

2014/1

5w

ithin

exis

ting r

esourc

es

N

Deliv

er

the E

qualit

y O

bje

ctives a

ction p

lan

Alis

on L

ew

isC

orp

ora

te R

evie

w

and D

evelo

pm

ent

Mar-

14

resourc

es a

s identified

within

the p

lan

N/A

P

Develo

p a

mechanis

m to info

rm the C

ity C

ouncil'

s s

erv

ice p

lannin

g to

ensure

all

serv

ices w

ork

to p

rom

ote

cohesio

nP

at Jukes

Corp

ora

te R

evie

w

and D

evelo

pm

ent

Mar-

14

within

exis

ting r

esourc

es

N/A

P

Trh

ough a

multi-agency s

teering g

roup d

evelo

p a

cityw

ide C

om

munity

Cohesio

n S

trate

gy a

nd A

ction P

lan

Sim

on W

alters

Corp

ora

te R

evie

w

and D

evelo

pm

ent

Nov-1

4R

esourc

es to b

e identified

once s

trate

gy is d

evelo

ped

not yet fu

nded

PN

ew

Action

Addre

ss issue o

f A

SB

in P

ark

Str

eet id

entified a

t D

iffe

rnce D

ay

Sam

Bars

tow

Health a

nd

Environm

enta

l

Serv

ices

Jan-1

3W

ithin

exis

ting r

esourc

es

N/A

Y

New

Action

Work

done w

ith indiv

iduals

and s

eating r

em

oved f

rom

the a

rea w

hic

h h

as a

llevia

ted the s

ituation.

Consid

er

com

ments

receiv

ed thro

ugh C

itiz

ens P

anel surv

eys a

s p

art

of

Com

munity C

ohesio

n c

onsultation

Jennie

Chapm

an

Corp

ora

te R

evie

w

and D

evelo

pm

ent

Jan-1

3W

ithin

exis

ting r

esourc

es

PN

ew

Action

With the H

om

es a

nd C

om

munitie

s A

gency, pro

vid

e f

undin

g to e

sta

blis

h

accom

modation w

ith d

ay c

entr

e p

rovis

ion f

or

hom

ele

ss p

eople

with

part

icula

r m

enta

l health a

nd a

lcohol is

sues a

nd there

by r

educe the level

of

an s

treet A

nti-S

ocia

l B

ehavio

ur

Hele

n R

itchie

Housin

gM

ar-

14

£2m

To b

e a

gre

ed b

y S

PIT

-

CoLC

contr

ibutin £

125k

from

S106 m

onie

s

PR

eport

to S

PIT

in F

ebru

ary

with w

ork

due to s

tart

in M

ay 1

3

Not yet sta

rted

Sta

rted a

nd e

xpecte

d to b

e c

om

ple

te w

ithin

tim

escale

Overd

ue

Com

ple

te

5.4

Pro

mote

tole

rance a

nd u

nders

tandin

g

within

com

munity

Ob

jec

tiv

e 5

: E

qu

aliti

es

, S

oc

ial In

clu

sio

n a

nd

Co

mm

un

ity

Co

he

sio

n h

av

e a

ll Im

pro

ve

d w

ith

Ou

r C

om

mu

nit

ies

Clic

k h

ere

to r

etu

rn

5.2

Safe

guard

the c

om

munity

infr

astr

uctu

re p

rovid

ed b

y the v

olu

nta

ry

secto

r to

deliv

er

the c

ouncil'

s s

trate

gic

priorities

35

Item No. 7 COUNCIL 26 FEBRUARY 2013

SUBJECT:

TIMETABLE OF MEETINGS 2013/14




1.1 To present to Members for approval the timetable of meetings for the 2013/14

Municipal Year.

2. Background

2.1 The timetable of Committee meetings for the forthcoming Municipal Year is submitted to Council for approval annually.

2.2 The proposed timetable is attached as Appendix A.

3. Equality Implications

3.1 A large print version of the timetable of meetings could be produced to assist the partially sighted.

4. Legal Implications

4.1 The Council’s Constitution states that the schedule of meetings requires approval by Full Council.

5. Financial Implications

5.1 There are no financial implications arising from this report.

6. Recommendation

6.1 That the timetable of meetings for the 2013/14 Municipal Year be approved.


Lead Officer: Steve Swain – Principal Democratic Officer Telephone 873439

36

TIMETABLE OF MEETINGS 2013 – 2014

1

MON TUE WED THU FRI MON TUE WED THU FRI MAY 6 7 8 9 10 13 14 15 16 17

May Bank Holiday

Annual Meeting

Planning training

20 21 22 23 24 27 28 29 30 31

Licensing Training

Planning

Spring Bank

Holiday

Executive

Ethics and

Engagement

JUN 3 4 5 6 7 10 11 12 13 14

HSW and Employee

JCC

Policy

Scrutiny HC and PH

Housing Scrutiny

Performance CLSC

Audit

17 18 19 20 21 24 25 26 27 28

Executive

Licensing AMG Groups

Council Planning

JUL 1 2 3 4 5 8 9 10 11 12

Chamber Equality and Diversity

HC and PH

Provisional

Training

15 16 17 18 19 22 23 24 25 26

Policy Scrutiny

Planning

Executive

HSW and Employee

JCC

CLSC

Audit

29 30 31 AUG 1 2 5 6 7 8 9

Housing Scrutiny

Ethics and Engagement

Groups

Council

HC and PH

12 13 14 15 16 19 20 21 22 23

Licensing Planning Performance Provisional

Training

26 27 28 29 30 SEP 2 3 4 5 6

Bank Holiday

Executive Policy

Scrutiny AMG HC and PH

9 10 11 12 13 16 17 18 19 20

HSW and Employee

JCC Planning CLSC Audit Groups

23 24 25 26 27 30 OCT 1 2 3 4

Executive

(Statement of Accounts)

Council (Statement

of Accounts)

Provisional

Training

Housing Scrutiny


Performance HC and PH

37


2

MON TUE WED THU FRI MON TUE WED THU FRI 7 8 9 10 11 14 15 16 17 18

Licensing Planning Equality and

Diversity

21 22 23 24 25 28 29 30 31 NOV 1

Executive

Audit Provisional

Training

HSW and Employee

JCC Chamber

4 5 6 7 8 11 12 13 14 15

Planning HC and PH Policy

Scrutiny CLSC

18 19 20 21 22 25 26 27 28 29

Housing Scrutiny

Performance Groups Xmas Lights Executive Council Equality and

Diversity Provisional

Training

DEC 2 3 4 5 6 9 10 11 12 13

Licensing Planning HC and PH Ethics and

Engagement Audit AMG

16 17 18 19 20 23 24 25 26 27

Executive HSW and Employee

JCC

Christmas Day

Boxing Day

30 31 2014 JAN 1

2 3 6 7 8 9 10

New Year’s Day

Housing Scrutiny

Planning Groups

13 14 15 16 17 20 21 22 23 24

Executive

Council

Equality and Diversity

HC and PH Policy

Scrutiny Chamber Performance CLSC

27 28 29 30 31 FEB 3 4 5 6 7

Licensing Provisional

Training


HSW and Employee

JCC Planning

Provisional Training

Audit

10 11 12 13 14 17 18 19 20 21

HC and PH Housing Scrutiny

Performance Groups

24 25 26 27 28 MAR 3 4 5 6 7

Executive

Council (Housing Rents)

Groups Executive Council (Budget)

Planning Equality and

Diversity

38


3

MON TUE WED THU FRI MON TUE WED THU FRI 10 11 12 13 14 17 18 19 20 21

Policy Scrutiny

Provisional Training

HC and PH Ethics and

Engagement Chamber AMG Performance

24 25 26 27 28 31 APR 1 2 3 4

Executive

HSW and Employee

JCC Select Scrutiny

CLSC Housing Scrutiny

Audit Planning HC and PH

Licensing

7 8 9 10 11 14 15 16 17 18

Equality and

Diversity Groups Executive Council

Good Friday

21 22 23 24 25 28 29 30 MAY 1 2

Easter Monday

Planning Election Day

5 6 7 8 9 12 13 14 15 16

Bank Holiday

Annual Meeting

19 20 21 22 23 26 27 28 29 30

Spring Bank

Holiday

JUNE 2 3 4 5 6 9 10 11 12 13

Committee Time Venue Public/

Non Public

Annual Meeting 11:00am The Guildhall

P but limited seating

Asset Management Group (AMG) 4.30pm Committee Room 1

P

Audit 6:00pm Committee Room 1

NP

Central Lincolnshire Joint Strategic Planning Committee (CLJSPC)

10.00am City of Lincoln Council, Lincolnshire County Council, North Kesteven, West Lindsey

P

Chamber of Commerce 12:30pm Committee Room 1 / Offices Outer Circle Rd

NP

Commons Advisory Panel (CAP) 6:30pm Committee Room 1

NP

Community Leadership Scrutiny Committee Scrutiny

6:00pm Committee Rooms 1 and 2

P

Council 6:30pm The Guildhall

P

Equality and Diversity Group (E&D)

6:00pm Committee Room 1 NP

Employee JCC 2:00pm Committee Room 1

NP

Employee JCC (Health, Safety and Welfare) 1:30pm Committee Room 1

NP

39


4

Committee Time Venue Public/ Non Public

Ethics & Engagement (formerly Standards)

6:00pm Committee Room 1

P

Executive 6:00pm Committee Room 1

P

Group 6/6:30pm Committee Rooms 1 and 2 / 4

NP

Hackney Carriage and Private Hire (HC/PH) 5:30pm Committee Room 3

NP

Housing Appeals 10:30am Committee Room 1

NP

HEAP 6:00pm Committee Room 1

NP

Housing Scrutiny 6:00pm Committee Room 1

P

Licensing 5:30pm Committee Room 1

P

Licensing Sub 10:00am Committee Room 1

NP

Member Workshops 5:30/6:00pm Committee Rooms 1 and 2

NP

Performance Scrutiny 6:00pm Committee Room 1

P

Personnel Appeals Committee Room 4

NP

Planning 5:30pm Committee Rooms 1 and 2

P

Policy Scrutiny 6:00pm Committee Room 1

P

RTAG

5:00pm Committee Room 1 NP

Select Scrutiny 6:00pm Committee Room 1

P

Shared Revenues and Benefits Joint Committee

10:00 or 2:00pm

Committee Rooms 1 and 2 / Committee Room North Kesteven

P

SRG 5:30pm Committee Room 3

NP

40

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