city of petaluma departmental reports for january · pdf file · 2018-02-20city of...
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City of Petaluma
Departmental Reports for April 2018
If you have questions about any item(s) in these reports, please contact the
department directly. Each department has listed a phone number, fax number,
and email address for your convenience.
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Building Division 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4301
Fax: (707) 778-4498
Email: [email protected]
April 2018
Building Division Update:
Issued building permits – 166
Total permit valuation – $34,063,292.86
Total monthly inspections – 520
April 2017 inspections – 489
Inspections Calendar Year to Date – 1/1/2018 – 12/31/2018 – 2,065
Inspections Calendar Year to Date 2017 – 1,888
Certificates of Occupancy issued –Three – one new SFD at 732 Keller Ct., one granny
unit at 843 Bodega Ave., and another granny unit at 406 Mountain View Ave.
*please note that these are actual business days that the office is open. These numbers do not include Friday, Saturday and
Sunday.
April: 2018 Days to
Approval Permit Apps
Same Day 29
1 38
2 5
3 3
4 15
5 8
6 5
8 7
9 6
10 4
11 6
12 5
13 13
14 3
15 8
16 5
17 3
19 3
Total Permits Issued 166
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Total building permit fees collected for the month of April 2018:
ADDITIONAL BUILDING PLAN CHECK 522.50 ADDITIONAL BUILDING PLAN CHECK 394.40 Civil Engineering Plan Check 3,599.83 State Bldg Standards Commis. 330.00 Comm.Strong Motion Inst/Seismi 775.40 Electrical - Amp Charge 396.50 Electrical - Appliances 4.75 Electrical Permit Fee 6,738.20 Electrical Minimum Permit Fee 1,188.00 Electrical - Receptacles 3.30 ELECTRICAL SIGNS 24.60 Fire Plan Check 9,865.95 Incremental Fee 1,073.62 Building Permit Fee 61,348.04 Mechanical Permit Fee 5,544.55 Mechanical - Cooling Unit 244.95 Mechanical - Duct Work Only 31.95 Mechanical - Furnaces 355.20 Plumbing - Fixtures and Vents 156.80 Plumbing - Gas Pipe Outlets 30.75 Plumbing Minimum Permit Fee 594.00 Building Plan Check Fee 48,606.80 PLANNING PLAN CHECK FEE 4,474.00 Plumbing Permit Fee 4,616.55 Plumbing - Water Heaters 135.30 Res.Strong Motion Inst/Seismic 213.85 Temporary Elec/Gas Permit Fee 109.00 Red Tag Fee 365.42 TOTAL: 151,744.21
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Economic Development 27 Howard Street, Petaluma, CA 94952
Phone: (707) 778-4549
Fax: (707) 206-6037
Email: [email protected]
April 2018
Business Retention, Expansion, Attraction & Assistance
Development Review Committee (DRC) Meetings) - Economic Development attends most DRC
meetings, tracks relevant discussions and monitors follow up as appropriate. The business-related
project(s) discussed at the DRC in March included:
Brewery / Tap Room
Online Zoning & Permit Tool (Open Counter) Statistics
604 site visits, 53 zoning look ups, 130 questions answered. At 5 minutes per question and 15
minutes per zoning look up, it is estimated that Open Counter saved 24 hours of staff time.
Business Retention & Expansion Discussions
Provided real estate and zoning information to towing company.
Discussed housing concerns and thoughts with consultant working with CEO of World Centric.
Business Attraction Leads. The following business attraction leads received assistance and/or
follow-up calls in areas such as real estate search, navigating City requirements, and workforce.
Automotive Start Up
Pharmaceutical Company
Kombucha Company
Co Work Space
Medical Spa
Cannabis Retailers
Helped a local company open office space to manage their cannabis business without having
any cannabis on site.
Sent regulations and information to a handful of cannabis retailers and interested parties.
Completed interviews and background checks on selected retailers.
Worked with Staff to develop a process for issuing cannabis permits.
Worked with Fire Marshal to fine tune extraction allowances.
Projects & Programs
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Marketing and Communications:
Coordinated the printing of “Fertile Ground for Discovery” map and distributed 1,000 copies to
Visitor program.
Completed profiles of Barber Cellars, The Racers Group, and Adobe Road Winery.
Prepared and gave a presentation to the Chamber Women in Business Committee about the
City’s business tools.
Developed copy and design ideas for revised version of the Fertile Ground for Exploring map.
Developed web page with information about cannabis regulations and permit requirements.
Short Term Vacation Rentals: Mailed out second notices to hosts renting units without a permit.
Worked with planning and code enforcement to send out citations and to reach out to renters in
planned unit developments to let them know they are eligible for a permit.
Workforce Initiative: Worked with local staffing firm to develop and publish information sheet
about retention strategies.
Business License Inspection Coordination: Worked with Building and Fire staff to increase
coordination and speed of inspections.
Online Permitting: Identified software that could manage permit workflows and allow for online
permitting and communications. Drafted a request for proposals to help identify the best vendor for
this work.
Local and Regional Coordination
Visitor Program & Downtown Association: Met with visitor program manager to discuss heritage
tourism program. Identified new scope of work for funds allocated to the vendor when TOT meets a
minimum. The additional funds will support improvements in their social media outreach, the
development of high-quality content used across multiple media platforms, and a marketing
campaign in the Press Democrat.
Petaluma Chamber of Commerce: Coordinated April breakfast speaker about Branding at the
Women in Business breakfast. Also coordinated May speaker on PR for the same breakfast
meeting one month later. These topics are responsive to a survey conducted at the end of last year
asking businesses where they needed most help.
North Bay Food Industry Group: Attended quarterly networking event.
Emergency Response: Attended an emergency response session hosted by the Petaluma Health
Care District.
Redevelopment Dissolution
Co. of Sonoma: Worked with County staff to provide information about Petaluma’s redevelopment
funds and oversight board. County will take over the Oversight Board this summer.
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Finance Department 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4352
Fax: (707) 778-4428
Email: [email protected]
April 2018
Accounting and Administration Divisions:
FY 18/19 Budget Preparation, Analysis and Review
FY 18/19 Financial Forecast
FY 18 Interim Audit
Filed Government Compensation in California 2017 Wages report with State Controller’s
Office
Filed Quarterly Payroll Tax Report
Filed Quarterly Grant Claims
Established financial procedures for processing workers compensation claims with new
vendor
Commercial Services Division:
Designed new large meter set procedures for residential property remodels per City Fire
regulations
Prepared, with Public Works, the July 1 water and wastewater rate increases and notices
Competed annual PCI compliance for City’s online bill payment platform
Sent approximately 600 business license delinquency notices
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Fire Department 198 D Street, Petaluma, CA 94952
Phone: (707) 778-4390
Fax: (707) 931-0668
Email: [email protected]
April 2018
TYPE OF CALLS NUMBERS ACTIVITY %
Structure Fire 2 .34
Vehicle Fire 4 .69
Vegetation Fire 0 0
Refuse/Other Fires 1 .17
Explosion, Overheat (no fire) 3 .52
Emergency Medical 389 68.23
Hazardous Condition 7 1.22
Special Service 60 10.52
Good Intent 72 12.63
False Alarm 32 5.61
Severe Weather & Natural Disasters 0 0
Special Incidents 0 0
TOTAL 570 99.93
FIRE PREVENTION/PUBLIC EDUCATION: Comments were provided on the following Development Review Committee (DRC) projects:
Crooked Goat Brewery, 330 Western Avenue
Rigney Tentative Parcel Map, 892 Ruth Court
409 1st Street, Construction of 42 loft units
Adobe Road Winery, 1 C Street
Weed Abatement Program:
Notification was provided to Department heads regarding the 149 city parcels owned by
the City of Petaluma; Notice of Hearing letters were sent to 612 parcels owners; the
Public Notice was submitted to the City Clerk for publication in the newspaper; Special
Needs letters were distributed
First routing of Resolution “Discussion and Possible Action Ordering Abatement of
Nuisances Consisting of Weeds Growing Upon Public and Private Property in the City of
Petaluma and Ordering the Fire Department to Abate Said Weeds by Contract if Property
Owners Fail to do so” occurred.
Fireworks Program:
Fireworks Booth Applications were provided to the distributors
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Fire Prevention Bureau Inspections and Statistics:
Fire Safety Inspections April ‘18
Annual Permit Inspections 27
Re-Inspections 19
Complaints 2
Fire Protection System, Commercial & TI Inspections 63
Hazardous Materials Inspections 23
Fire Investigations 1
Hazardous Materials Investigations 1
General Fire Prevention Statistics April ’18
FC/Hazmat Permits Issued 36
Public Records Requests / Sites Requested (PRA) 6 / 27
Hydrant Flow Requests 7
YTD UFC/HazMat Permit Fees $343,552
Permit Applications Received 5
Fees Collected Over the Counter $2,740
Pre-Development Plans Received 11
Building Permits Received 27
Trainings/Special Projects/Investigations:
The following meetings were attended by Fire Prevention Bureau staff:
Nor-Cal Fire Prevention Officers e-Board & General Membership meetings
Open Counter with Economic Development staff
Sonoma County Fire Prevention Officers
TNT Fireworks booth operator meeting
The following trainings were attended by Fire Prevention Bureau staff:
Youth Fire Setter Level 1 training in Fairfield
Aerial Fireworks training in Sacramento
Haz Mat/Fire Investigation training
Fire Investigation: One vehicle fire
Public Education: One fire safety talk for a church group
OPERATIONS: Represented the interests of Petaluma in a bi-monthly Sonoma County workgroup
regarding the language of a new County ambulance ordinance and in a quarterly
County Emergency Medical Care Council meeting
Represented the South County fire agencies at a Board of Supervisors Fire Advisory
Council meeting
Administration:
Completed interviews and paramedic assessments of Firefighter/Paramedic
candidates
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Promoted a Firefighter to Fire Engineer to fill a vacancy due to a retirement
Disaster Preparedness:
Attended a County City Manager’s meeting related to disaster response and
recovery
Attended an Executive Fire Officer course related to Emergency/Disaster Services
COMMUNICATIONS/TECHNOLOGY/TRAINING:
Technology
Instituting Lexipol for tracking training and policies via funding from Sonoma
County
Training:
A three-hour Gordon Graham seminar on preventing harassment was provided to all
personnel and supervisors attended an eight-hour Gordon Graham training entitled
“Managing Risks on Your Fire Services Operation”
Hazardous materials response training was provided to suppression staff
Several multi-casualty incident (MCI) drills were conducted at Casa Grande High
School
SUPPORT SERVICES DIVISION:
Administrative
Participated in a two-day Captain assessment for Santa Rosa
Attended the OES Overhead refresher in Santa Rosa
Facilities
Working on security gates for Stations 2&3 & dorm separators for all stations
Station 2 was tested for mold and the apparatus bay was given a mold cleanse
Station 2’s fence and landscape and Station 3’s landscape was upgraded through
Petaluma Re-Building Together Day
Station 2 experienced a generator failure and was placed out of service; working on
quotes for a new one
Station 3 had kitchen electrical work performed
Apparatus
The new ladder truck went to the shop for warranty work
The new fire engine arrived; title and DMV paperwork was handled
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Housing Division 27 Howard Street, Petaluma, CA 94952
Phone: (707) 778-4555
Fax: (707) 206-6037
Email: [email protected]
April 2018
Meetings attended:
Continuum of Care Board Meeting – As one of the three jurisdictions that participate in the
Continuum, Petaluma has a seat on this Board that makes policy for the homeless in the
county.
Attended a webinar for the CDBG program.
Participated in the Continuum of Care evaluation process for funding for homeless services.
Attended an affordable housing roundtable meeting put on by the Petaluma Health Care
District.
Participated in a community meeting for stakeholders on the Housing inclusionary policy and
fee update.
Met with the property management company for the Altura Apartments to discuss the
affordable units and the process to rent -up the units.
Project Updates:
Working on monitoring reports for our HOME properties which are due July 1, 2017.
Inspections to be scheduled in May.
Working on the CDBG Action Plan staff report for the 2018-2019 year grant allocation.
Working with Economic and Planning Systems on the Housing Impact Fee nexus study.
Sent out Vacancy Survey and completed the Vacancy Survey Report.
Working on the staff report for the changes to the inclusionary policy and the housing fees.
Worked on the DDA for the PEP Housing development at 951 Petaluma Blvd. South.
Reviewed comments.
Sent out applications to people who are interested in renting the affordable units at Altura
Apartments.
Public questions & concerns:
Responded to citizens looking for a place to live in Petaluma (4 to 5 calls a week)
Responded to Petaluma citizen who needed help with landlord/tenant issues. Referred them
to PPSC.
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Human Resources Department 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4534
Fax: (707) 927-1911
Email: [email protected]
April 2018
RECRUITMENT
Recruitments Opened Promotional/Open Department
PT Recreation Specialist B Open Recreation
Administrative Assistant Open Police
PT Fire Plans Examiner Open Fire
Community Service Officer Promotional Police
PT Building Attendant Open Recreation
Eligible Lists Established # on
EL
Promotional/Open Department
Fire Engineer 11 Promotional Fire
Assistant Fire Chief 1 Promotional Fire
Parks and Facilities Maintenance Mgr 1 Open Public Works
Street Maintenance Worker I 5 Open Public Works
Assistant Utility System Operator 3 Promotional Public Works
PRE-EMPLOYMENT
Job Title Department
Police Officer Police
Street Maintenance Worker I (2) Public Works
EMPLOYEE DATA
Hires – Job Title FT/PT Promotional/Open Department
Finance Director FT Promotional Finance
Assistant Fire Chief FT Promotional Fire
Engineering Technician I FT Open Public Works
Fire Engineer/Paramedic FT Promotional Fire
Separations – Job Title Reason Department
Fire Engineer Retirement – Service Fire
Community Service Officer Resigned Police
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TRAINING COMPLIANCE
# Completed
Prevention of Harassment and Discrimination Supv/Manager Employee
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WC
# of Claims Opened Total Paid Total Incurred
8 $6,718.59 $104,279.72
# of Open Claims Total Paid This
Period
Paid to Date Total Incurred
144 $278,091.81 $12,019,994.85 $16,446,410.12
# of Claims Closed Total Paid Total Incurred
1 $1,903.27 $1,903.27
Light Duty
Fire Police Misc Total Working Light Duty
1 1 4 6
FMLA/CFRA
Fire Police Misc Total On FMLA (not on workers comp)
1 1 5 7
Leave Without Pay
Fire Police Misc Total On LWOP
1 1
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Information Technology 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4417
Fax: (707) 778-4554
Email: [email protected]
April 2018
Customer Service
Help Desk Requests = 144
Help Desk Repair Incidents = [available starting next month]; Service Requests = [available
starting next month]
Note – Incidents are determined to be reports of actual failures, Service Requests are
determined to be requests for something different, improved, requests for items not currently
in service.
Video camera and access control project, conversion of PD MDCs to NetMotion VPN, Web
requests, cellular devices and tablets, email system changes, network administration, phone
system issues, and maintenance accounted for the balance of support provided in April.
Web Site and Social Media:
Detailed Web Statistics Link. o Total Views 58004
o Average time on page 00:01:09
o Most Active Views – (site index.html, police/index.html, parksnrec/index.html,
cdd/building.html/ parksnrec/brochure.html)
o Update web requests completed/requested: 30/32; Average=1.8 requests/workday
o NextDoor: 14,718 residents in 55 neighborhoods
Projects
Completed
Installation of video surveillance at City Hall
Addition of network fiber to Keller St garage.
Underway
Installation of video surveillance at Ellis Creek
Replacement of Police and Fire mobile computers (MDCs).
Windows 10 upgrades, approx., ¾ of the PD complete, approx. 100 non-PD complete.
Office 365 (version 2016) installations, approx. 3/4 of the PD complete, approx.. 100 non-PD
complete.
Migration of email accounts/mailboxes to hosted on government cloud, approx. ½ of the PD
complete, approx.. 1/3 non-PD complete.
Addition of network fiber to Petaluma Airport office.
Permitting software replacement RFP.
Evaluation of Eden remaining life, options, costs, funding
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EOC Software for tracking volunteers and donations
Investigating expanded use of Laserfiche document management system.
Utility infrastructure GIS data migration to new Local Government Information Model.
Updating Internet and Email Use Admin policies
Phone system upgrade for 2018, anticipated to implement late Spring and expanding to
include a paging/announcement system, potentially desk phone instrument replacements
Maintenance Activity
Brief description of patches deployed - During the month vulnerability scans were performed
on all Windows servers and workstations that required remediation:
5689 Manual Remediation(s)
o 5689 Updates: 87.67 % Critical/Security, 11.49% Standard
o 47 Service & Feature Packs: <1%
Ongoing upgrade of network infrastructure (routers, switches, firewall, AP upgrade,
replacements).
Upgrade SQL Servers to stay within requirements of Microsoft maintenance.
Upgrading GIS databases and application to SQL Server 2016 from SQL Server 2008
Downtime, Threats, and Service Interruption
Significant increase in virus and hacking activity noted primarily via Email. Phishing
schemes that emulate sales offers via Email have increased in excess of 500% Proactive
scanning and remediation efforts have been effective.
Network service interruptions due to maintenance included less than 15 minutes for system
wide maintenance.
Email statistics:
211,318 17GB Total email messages processed
67,091 Valid ( 31.75%)
144,227 Suspect/Quarantined/Discarded ( 68.25%)
Deployment Trends
Total Number Email Accounts 432
Total Number Workstations 323
Total Number of Phones in Service 259
Total Number of Voicemail Boxes 281
User Storage Capacity 218 TB 45 TB In Use
Total Number of Databases 164 122 Active
Active & Read-Only Database Files (excludes MS Access) 539GB
Total Database Storage 1.5TB
Total Number of Servers 70
Number of Virtual Servers 26
Total Number Network Devices 76
Total Number of Large Printers 70
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Total number of MDCs 43
Total number of cellphones/smartphones 215
Tablets and iPads 56
(+1)
Wifi/modems 33
Microsoft Surface Devices 20
City Department cooperative projects
SCPSC meetings, replacement of Police MDCs
Police – Guardian
Working with departments to reduce computer storage
Working with departments to scan/store hardcopies to maximize the digitization of
documents, as stated in the Council Goals.
Project to add card key access to various City buildings
Building, Planning, Economic Development, to examine replacement of permitting software
to make online permit application easier for applicant and add more permit types one can
apply for online.
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Planning Division 11 English Street, Petaluma, CA 94952
Phone: (707) 778-4470
Fax: (707) 778-4498
Email: [email protected]
April 2018
Planning Assistance – The Planning Division provides basic planning assistance to the public
by phone, e-mail and counter assistance. The types of activity that occurred in the Planning
Division for April 2018 are summarized as follows:
Type of Activity Numbers Activity %
Counter Visits 193 50%
Phone Calls 116 30%
Emails 74 20%
TOTAL 383 100%
Over-the-Counter Permits & Applications – Over-the-counter (OTC) permits include fence
permits, home occupation permits, short-term vacation rental permits, and address assignment
applications. The number of OTC permits issued for April were:
• Fence Permits – 5
• Home Occupation Permits – 8
• Short Term Vacation Rental - 7
Public Meetings – The Planning Division prepares and presents analysis and recommendations
in the form of written reports and oral presentations to the City Council, Planning Commission,
Public Art Committee, and Historic and Cultural Preservation Committee (HCPC). Additionally,
staff occasionally attends meetings of the Recreation Music and Parks Commission, Bicycle and
Pedestrian Advisory Committee, and the Tree Advisory Committee as needed for project referral
to these advisory committees to solicit feedback on projects being processed by the Planning
Division.
Planning staff attended the following public meetings in April:
• Historic and Preservation Cultural Preservation Committee – April 10, 2018
• Planning Commission – April 10, 2018
• Planning Commission – April 24, 2018
• Public Art Committee – April 30, 2018
Development Review Committee (DRC) Meetings – The Planning Division facilitates all DRC
meetings. The DRC is a venue for staff to collaboratively review new projects (conceptual and
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formal) and assist applicants in their entitlement process. Projects discussed at DRC meetings in
April include:
Formal Development Applications
• 1 C St. (Adobe Road Winery) – Proposed demolition of existing buildings/site features and
subsequent construction of an approximate 15, 780 square foot building for use as a winery,
hospitality room and event venue. This major project application was deemed incomplete on
April 19, 2018. The demolition request is scheduled for Historic and Cultural Preservation
Committee review on June 12, 2018.
• 892 Ruth Ct. – Proposal to subdivide an existing 21,795 square foot (0.5 acre) parcel in the
R2 Zone into two lots. The project proposes two new lots with one 8,795 square foot (0.2
acre) lot fronting on Bantam Way, and 13,011 square feet (0.3 acres) remainder parcel
fronting on Ruth Court. The smaller lot fronting on Bantam Way would be undeveloped.
This minor project application was deemed incomplete on April 20, 2018.
Discussions on Potential Future Applications
• 330 Western Ave. (Crooked Goat Brewery) – Proposed conversion of existing gas station to a
craft beer tap room at 330 Western Avenue.
• 409 1st St. – Conceptual plan for demolition of existing building and subsequent construction
of 42 loft units with parking and amenities.
Major Projects – The following list identifies new and/or significant updates to existing major
projects:
New Major Projects:
• 300 Water Street: The project proposes: (a) to move the lot lines for city-owned APN 006-
163-051 (“Pump Station Parcel”) such that it enables the merger of APN 006-163-052 and
006-163-028 (“Applicant Parcels”); and (b) Change of zone for the Pump Station Parcel and
APN 006-163-028 from Civic Space (CS) to Urban Center (T5). This major project
application is presently under completeness review.
Major Project Updates:
• SID Commons: On April 24th, the Planning Commission reviewed and directed staff to move
forward with presenting the Draft Environmental Impact Report to City Council for
certification.
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Police Department 969 Petaluma Blvd. N., Petaluma, CA 94952
Phone: (707) 778-4372
Fax: (707) 778-4502
Email: [email protected]
April 2018
Personnel Update / Vacant Positions:
Currently one Community Service Officer (CSO) vacancy; one Administrative Assistant
vacancy in the Office of the Chief of Police.
Academy trainee given a CJO.
Administration Update:
Successful Butter and Egg Days.
Narcan placed in first aid kits of patrol vehicles.
Increase in overall social media presence.
PPF attended “Free Little Library” Event through United Way of the Wine Country and
sponsored a police-theme “Little Library” that will be placed at the PHCD building.
Training Update:
Platoon training successfully completed POST training in Arrest & Control Techniques,
Case Law-Force/Search & Seizure, Pat Searches & Frisks, and Personnel Complaints.
Property/Dispatch personnel successfully completed training in Active Shooter for
Dispatchers, and Trauma Exposure & Management. Traffic Division successfully
completed motor training.
Records Update:
Public Safety Statement -- April 2018 and YTD
April April 2018 2017 % Change
2018 2017 YTD YTD 2017-18
YTD
PART I CRIMES
PEOPLE CRIMES 36 40 150 193 -22%
Homicide 1 0 1 0
Rape 1 1 6 10 -40%
Robbery 1 5 10 15 -33%
Assault - Aggravated 16 9 45 57 -21%
Assault - Simple 17 25 88 111 -21%
DV Related Assault 11 13 55 63 -13%
PROPERTY CRIMES 76 88 320 347 -8%
Burglary 16 11 65 69 -6%
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Larceny - Grand Theft 30 24 86 82 5%
Larceny - Petty Theft 25 47 141 164 -14%
Motor Vehicle Theft 4 5 24 28 -14%
Arson 1 1 4 4 0%
ARRESTS
ARRESTS TOTAL 172 154 725 634 14%
Adult 168 144 683 600 14%
Juvenile 4 10 42 34 24%
DISPATCH
CALLS FOR SERVICE TOTAL
4744 4963 20276 19490 4%
Public-Initiated 3132 3172 12322 12475 -1%
Officer-Initiated 1612 1791 7954 7015 13%
PHONE CALLS TOTAL 9175 9935 35901 40731 -12%
911 1138 1013 4225 3941 7%
Non-Emergency 8037 8922 31676 36790 -14%
TRAFFIC
TRAFFIC COLLISIONS TOTAL
51 48 232 269 -14%
Fatal 1 0 1 1 0%
Injury 15 13 68 78 -13%
PDO 35 35 163 190 -14%
TRAFFIC OFFENSES TOTAL
279 320 1494 1402 7%
Citations 247 293 1400 1323 6%
DUI Arrests 32 27 94 79 19%
PARKING CITATIONS 722 889 3698 2960 25%
RECORDS
Incident Reports 490 527 1989 2083 -5%
EVIDENCE
ITEMS PROCESSED TOTAL
626 735 3156 4054 -22%
Intake 386 402 1677 1962 -15%
Purge 11 164 788 1526 -48%
Release 141 103 292 234 25%
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Discovery 64 51 289 247 17%
Lab 18 3 47 31 52%
Checkout 6 12 63 54 17%
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Public Works and Utilities Department 202 North McDowell Blvd., Petaluma, CA 94954
Phone: (707) 778-4546
Fax: (707) 206-6034
Email: [email protected]
April 2018
Capital Improvements Program Division
Recycled Water
Sonoma Mountain Alignment - Recycled Water Pipeline Extension
Project will extend the recycled water system from the existing pipeline from Prince Park along
the Urban Separator to Kenilworth Junior High, then along streets to Corona Creek Elementary.
Monthly Activities: Construction work is complete. Acceptance of project at May 21st City
Council meeting
Airport
Ramp Crack Seal
Approximately 225,000 square feet of the western end of the aircraft parking apron (ramp) will
be crack sealed in order to preserve the remaining life of the pavement.
Monthly Activities: Contractor completed micro surfacing and scheduled to complete striping in
early May.
Parks
Petaluma Community Sports Fields Building Improvements
Located at the new East Washington Park facility, the project will build a new bathroom adjacent
to the new soccer/lacrosse fields built in Phase 1.
Monthly Activities: Construction is substantially completed. Fire sprinkler change order was
approved by City Council. Plans were submitted and accepted by Fire Marshal’s office. Work
to be completed May 2018.
Surface Water
Petaluma River Flood Management Plan – Denman Reach Phase 4
Project utilizes DWR grant funding to procure an additional empty parcel in the floodway, create
a flood storage basin, and remove sediment deposits under the Corona Road Bridge.
Monthly Activities: Owners signed Purchase and sale agreement, agreement in routing to City
Manager. Preliminary design, environmental, and planning work continued.
Caltrans-Old Corona Road Mitigation Project
The project utilizes Caltrans funding to install biorention ponds and bioswales to treat runoff
from the 101 freeway and surrounding areas of Old Corona Road.
Monthly Activities: Environmental clearance is currently being worked on by consultants.
Survey for site has been submitted and design has begun. Submittal for permitting expected in
May 2018.
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Water
Water Service Replacement 17/18
This project will replace polybutylene water services throughout the City.
Monthly Activities: The project is currently being designed by City staff and should be
completed in April.
Wastewater
Sewer Main Replacement 17/18
This project includes the open trench replacement of sewer main on Hill Blvd, Bellview Drive,
Orchard Lane, and Hayes Lane.
Monthly Activities: Bids were opened April 5th
and the low bidder was Coastside Concrete and
Construction. The contract will be awarded May 7th
.
Ellis Creek Solids Handling Upgrades
This project increases the solids handling capacity of the digesters to handle increased loading of
the plant. It also provides redundancy in the anaerobic digesters and gravity belt thickeners and
allows for needed maintenance on the original digester. The increased capacity will also allow
additional digester feed sources, including high strength waste, fats, oils, grease, and food waste.
Monthly Activities: Startup in progress.
City of Petaluma Biomass to Biofuel (B2B) Project
City will transform methane gas produced in the anaerobic digestion process into compressed
natural gas (CNG), which is intended to be used to fuel City refuse collection vehicles. With the
addition of a second digester, Ellis Creek Water Recycling Facility will have sufficient excess
capacity to receive high strength waste feedstock from local food and beverage industries to
produce additional bio-methane. The construction of a high strength waste receiving facility, bio-
methane processing equipment, and CNG fueling station are the essence of the B2B Project.
Monthly Activities: Demolition of areas for high strength waste receiving and CNG fueling
station at Ellis Creek occurred. Piping and conduit runs are beginning to be installed.
Street Improvements
LED Streetlight Retrofit Phase 2
The project will retrofit the remaining high-pressure sodium cobrahead streetlights to LED
streetlight fixtures.
Monthly activities: Since March 1 the Contractor has installed 2,500 LED fixtures across town.
Approximately 1,000 fixtures remain. Staff uses the list of retrofitted lights to confirm reported
lights out and close out Public Stuff.
Pavement Restoration 17/18
Project will resurface various streets throughout the City. The work includes high volume slurry
seal, asphalt overlays, dig outs, ADA improvements, and new striping / signage.
Monthly Activities: The contract was awarded to American Asphalt. Construction is anticipated
to begin in May.
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Community Center Parking Lot Rehabilitation
Project will resurface the Community Center parking lot. Work at the main lot will include
asphalt paving, dig outs, ADA improvements and striping. The upper lot will include a high
volume slurry seal, ADA drop off area and striping of additional ADA parking spaces.
Monthly Activities: The contract was awarded to Pat Nelson Construction Inc. Construction is
anticipated to begin in May
Downtown ADA Improvements
The City will be upgrading curb ramps, sidewalks, and other facilities in the downtown area to
meet current American’s with Disabilities Act standards.
Monthly Activities: City Council approved a change order to perform work on Water Street
involving removing some cobblestone areas and installing ADA-compliant stamped concrete.
Construction management by City staff.
Lakeville Highway at Pine View Way Channelization
The project will grind out the existing pavement striping and place new striping to make the right
hand eastbound lane to a right turn only lane. On the westbound direction of the highway, a left
turn acceleration lane will be added. This project has been permitted by the Caltrans
Encroachment Department for work on a State Highway.
Monthly Activities: Caltrans has issued the Authorization to Proceed with Construction and the
project will be advertised for bid in May.
Other
Fire Station 1 Roof Overlay and Replacement
This project will overlay the flat areas of the roof with TPO and the peaked areas with traditional
asphalt shingles. The building is over fifty years old and considered Historic, so the areas visible
from the sidewalk and roadway contribute to the original look of the building and must be
maintained. The peaked section of the roof is visible from ground level.
Monthly activities: Staff advertised the project for bid on April 5, 2018. The low bid will be
presented to Council in May.
Payran UST Remediation
301 Payran is the former site of a City Fire station and an underground storage tank (UST). The
site has had an extensive history of subsurface investigations and remediation work. The City is
required to continue remediation and monitoring of the site until allowed to be closed by the
County, then will undergo an 18-month to 2-year remediation effort using High Vacuum Dual
Phase Extraction (HVDPE) equipment. The remediation effort is being headed by Edd Clark &
Associates.
Monthly Activities: Construction of the vapor lines to eight well locations has been completed.
The HVDPE equipment has been delivered to the site and installed. The electrical has been
completed. Testing has been completed. Final permitting from the air board has been issued.
Treatment has begun. Expected completion of the project is summer 2019. Construction
management by City staff.
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Development Engineering Division
Projects
Sid Commons Development
Apartment complex located at the end of Graylawn Avenue.
Monthly Activities: Attended April 27, 2018 Planning Commission meeting on the draft
environmental impact report.
Safeway Gas Station
New gas station in Safeway parking lot on South McDowell Boulevard.
Monthly Activities: Prepared conditions of approval and provided to Planning for May 2018
Planning Commission hearing.
Liberty Street Condos
New residential condominium project located between Liberty Street and Court Street.
Monthly Activities: Completed project conditions of approval. Attended Planning Commission
meeting on March 23, 2018. Discussed proposed water main relocation with developer.
Sunnyslope II Subdivision
Single-family project located on Sunnyslope Road.
Monthly Activities: Provided on-going subdivision and storm water quality inspections.
Reviewed changes to subdivision improvement plans and proposed lots one and two.
Brody Subdivision and Residential Project
Single and multi-family project located at the intersection of Corona Road and Sonoma
Mountain Parkway.
Monthly Activities: Final map approved and signed, and approved public construction
documents. Issued violation notice to developer for an illicit storm water discharge into Corona
Creek. Developer commenced construction of subdivision improvements.
North River Plaza (Spanos)
Multi-family project located at Water Street North and Oak Street.
Monthly Activities: Developer submitted first plan check set of off-site construction drawings
for Water Street North. Staff reviewed plan check set and will forward comments to developer in
May 2018. Participated in semi-monthly conference call to discuss project requirements.
Riverfront Subdivision
Mixed-use project located at 500 Hopper Street.
Monthly Activities: Provided inspection of Phase I subdivision improvements. Completed
review of Phase II Northbank subdivision improvement plans and final map. Prepared staff
report for final map, for May 7, 2018 City Council meeting.
Quarry Heights Subdivision
27/4-lot subdivision located on Petaluma Blvd. South.
Monthly Activities: Provided inspection of on-site and off-site improvements.
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Traffic Engineering
The traffic engineering division prepared a PowerPoint presentation, public notice and mapping
for an upcoming public workshop on proposed downtown parking changes. Staff met with
Planning and legal staff to discuss the Corona Road Subdivision and requirements for Corona
Road. The division met with Caltrans staff to discuss both the proposed Zelman emergency
vehicle access and the proposed 76 Gas Station project for proposed access control requests into
State right of way on Old Redwood Highway. The division also prepared the following work
orders in April 2018: Replaced existing no parking signs along Oxford Court, various bus stop
signage and shelter improvements throughout the City.
Inspection Services
In addition to routine ongoing inspections, Inspection Services worked on Quarry Heights, 700
West St., River Front Subdivision, Addison Ranch, Labcon Warehouse Addition, Altura
Apartments, Sunnyslope II Subdivision, Citywide right-of-way code enforcement issues, as well
as erosion and sediment control. Total number of applicants applying for an encroachment
permit for April 2018:
Applications Monthly Activity
Encroachment Permit Applications 77
Transportation Permit Applications 3
TOTAL 80
The division inspected/reviewed and/or attended construction meetings for the following capital
improvement and development projects:
• East Washington Park Bathroom
• Minor Sidewalk Contract (ADA)
• Downtown ADA Improvements
• Ellis Creek Solids Handling Upgrades
• Ellis Creek Bridge
• Recycled Water Main Extension SMA
• Utility Patch Paving
• Ellis Creek HSW Project
• On Call Sidewalk Replacement
• Brody Ranch Subdivision
• Petaluma Municipal Airport Micro Project
• Ellis Creek CNG Project
• Ellis Creek B2B Project
• Community Center Parking Lot Rehab
Sewer Lateral Replacement Grant Program
The Sewer Lateral Replacement Grant Program provides financial assistance to property owners
for the replacement of their private sewer lateral, which, due to their age or condition, is a source
of groundwater infiltration and inflow to the sewer collection system. All sewer laterals are
privately owned and are to be maintained by the property owner. This includes the connection at
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the main. The maximum amount of assistance for a sewer lateral replacement or repair is 50% of
the approved cost, up to a maximum reimbursement of $2,000. Only complete replacement of
the sewer lateral or a repair that eliminates infiltration and inflow is eligible for the program.
There were four applications submitted for the month of April 2018.
Sidewalk Repair Program
The Sidewalk Repair Program provides financial assistance to property owners for the
replacement of the sidewalk located on their property, which, due to its condition, has become a
tripping hazard. All sidewalks are to be maintained by the property owner. The City has offered a
3-year financing option to the property owners if the City’s On-Call Contractor performs the
replacement work.
Environmental Services
Wastewater Treatment, Water Recycling, and Industrial Pretreatment
Facility Statistics:
Item Monthly Activity
Safety Training (man-hours) 89.0
Biosolids Beneficial Reuse (wet tons) 665.38
Wastewater Cleaned (million gallons) 213.92
Recycled Water Produced for Distribution Off-site:
Agriculture and Urban Use (million gallons)
13.66
Recycled Water Produced for On-site Use (million gallons) 8.58
Pretreatment Program Inspections:
Item Monthly Activity
Restaurants/Grease traps 6
Significant Industrial Users 8
Industrial Users 6
• Prepared and submitted the Self-Monitoring Monthly Report for March 2018 to the San
Francisco Bay Regional Water Quality Control Board
• Collected 291 influent and effluent samples for permit required parameters.
• Analyzed 367 samples for process evaluation of the wastewater treatment facility.
• Ellis Creek laboratory performed 332 permit required self-monitoring analyses for
NPDES permit compliance.
• Twenty industrial sampling events were conducted during the month of April.
• Marin/Sonoma Mosquito Vector Control District monitored mosquito populations at the
Oxidation Ponds and Polishing Wetlands.
• Safety training included weekly safety tailgates, and First Aid and CPR training.
• Provided O&M support for the Solids Process Upgrades Project, the Digester Gas to
CNG Project, and the High Strength Waste Project.
• Provided O&M support for the Payran Pump Station Improvement project.
• Conducted site inspections and cross connection testing as part of the recycled water
permitting process.
• The tertiary recycled water system was operated to meet user demand during the month.
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• Continued modifying the facility’s Supervisory Control and Data Acquisition system to
improve operational control of treatment processes, pump stations and recycled water
distribution system.
• Managed Ellis Creek WRF’s computer based maintenance system. Currently there are
1,051 assets in the system. The workload for the month included 86 preventative
maintenance work orders, and 13 corrective work orders.
• Performed required self-monitoring analyses for BAAQMD permit compliance.
Water Conservation
Program Statistics:
Program Monthly Activity
High Efficiency Toilet (HET) Rebates 15
Residential Water-wise House calls 32
Water Waste Investigation 1
• The City of Petaluma and Mayor Glass participated in the Wyland National Mayor’s
Challenge for Water Conservation. The Challenge took place April 1 through April 30, 2018.
Communication to residents began in February with information on how to participate in the
challenge by taking a water pledge at www.mywaterpledge.com. Public outreach for the
challenge included a staffed booth at Farmer’s Market and Butter & Egg Days Parade, bill
insert, movie ad in the downtown theater, Argus Courier advertisements in print and digital,
and social media outreach on Facebook, Twitter and NextDoor. Residents from cities across
the nation take part in this month-long challenge each year, and this year the City of
Petaluma ranked in the top 10 for its population category! Official results for the challenge
will be posted online and emailed by May 15, 2018.
• The City staffed a successful outreach booth at the Butter & Egg Days Parade on April 28th
where staff provided outreach on the National Mayor’s Challenge, water conservation, storm
water, and pollution prevention.
• City staff is working with Daily Acts to transform a section of the lawn at the Petaluma
Regional Library into a water-wise landscape for the community. A successful sheet-
mulching event with about 70-80 volunteers took place on October 28, 2017 to prepare the
landscape for planting. The garden planting day on March 24, 2018 was attended by about 85
enthusiastic volunteers, and a hands-on drip irrigation workshop took place April 7 where
participants installed the drip for the library plantings. Two trash receptacles were installed at
the garden for trash and recycle that are being serviced weekly by Recology.
• The Water-Wise House Call program is conducted using City staff to perform water use
surveys. This month, staff conducted 32 house calls.
• The City is a partner in the Sonoma-Marin Saving Water Partnership that is guided by its
MOU and the Restructured Agreement for Water Supply with the Sonoma County Water
Agency. City staff participated in an MOU sub-committee that planned revisions to the 2010
Partnership MOU. The First Amended MOU will go to City Council May 21st.
• The City is a member of the California Water Efficiency Partnership (formerly the California
Urban Water Conservation Council). The California Water Efficiency Partnership (CalWEP)
no longer requires Best Management Practices (BMP) reporting, however the City will
continue to implement some of the CUWCC BMP programs until a new measure for
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conservation is determined by CalWEP and the Sonoma-Marin Saving Water Partnership
MOU.
Operations Division
Airport
• Daily financial, fuel inspection and National Oceanic and Atmospheric reports were
completed.
• Monthly inspection of the Automated Weather Observation System (AWOS) and fuel
system were completed and recorded with no discrepancies.
• Bids were opened on April 5th
for the Airport Fuel Project.
• On April 24th
participated in a conference call for training associated with the airport
Storm Water Permit.
• Cal Trans Division of Aeronautics performed the airport yearly inspection.
• Maintenance performed on runway edge lighting.
• Fed Ex freight to the east coast was 51,776 pounds.
Fuel Sales Gallons Sales
100LL 9,100 $41,165
Jet A 5,006 $18,764
Total 14,106 $59,929
Accumulated Gallons 174,035 avg/gal $4.25
Corp Yard
Customer Service
Telephone Inquiries Monthly Activity
Bridge Openings 10
Encroachment Permits 51
Park Maintenance/LAD 17
Paint & Signs 5
Street Maintenance 60
Street Lights 22
Traffic Signals 14
Turning Basin/Marina 15
Misc./Other 33
Total 227
• Regular greasing and maintenance was completed on the bridge. 40 Bridge openings
Fleet Maintenance
Item Monthly Activity
Repairs - Public Safety (Police/ Fire) 15
Repairs - General Fleet 20
TOTAL 35
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Street / Paving
Item Monthly Activity
Potholes (total filled) 349 Potholes
Tonnage
Skin patch
30 tons asphalt
1,508 LF
Special Events/Filming 2/4
Emergency Response (storm flooding/vehicle
accidents/downed trees/spills/debris in roadway) 19
Assistance to other Departments 5
• Street and sign crew have collaborated and conducted traffic control for Butter and Egg
Days Parade and SMART to remove RR tracks at D & 1 St. Responded to 2 hazmat calls,
3 accidents, installed 36 smoke detectors in city hall for building maintenance. Mitigated
6 sidewalks and conducted weed abatement in 2 areas.
• Sign crew replaced or installed 22 signs, painted 80 feet of curb and painted 3 no parking
stencils.
Traffic Signal and Street Light Maintenance
Task Monthly Activity
Preventive Maintenance 2
USA’S 226
Street Lights Repaired 3
Turned Heads Realigned 1
Signals Re-Lamped 3
Assist Other Departments 1
Ped Push Buttons Replaced 2
• Programed and installed controller at Western and Kentucky
• Worked with D.C. electric to replace damaged cabinet at Petaluma
Blvd. and Payran
• Monitored LED street light retrofit
• Replaced street light mast arm
• Installed street light shields at various locations
• Implemented phase 3 of TSP project
• Requested quotes for needed traffic signal equipment
Marina and Turning Basin
Marina
Slips
available
Boats -
Beginning
of Month
% New
Rentals
Terminated
Rentals
Boats - End of
Month
%
Total - 183 73 39.9% 2 1 74 40.4%
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Fuel Sales
Gallons – Diesel
Gallons – Gasoline
0.0
44.0
Amount – Diesel
Amount – Gasoline
$0.0
$177.20
Launch & Turning Basin Receipts
Total Revenue $827.00
Kayaks 9 of 16
Recycled Water / Surface Water / Wastewater / Water Operations and Maintenance
Customer Service continues to GPS meter locations.
Item Monthly Activity
Telephone Inquiries: billing 23
customer service 180
water conservation 72
other 109
Total 384
Customer Service Work Orders 291
Meter Readings 19936
• Storm Crews have begun mowing tank sites and the Corporation Yard on Hopper Street.
Item Monthly Activity
Water Main Repairs 3
Water Service Repairs 43
Total Water Repairs 46
Underground Service Alert Utility Locates 315
Wastewater Collection System Line Cleaning (miles) 2.76
Wastewater Collection System Video Inspection (miles) 1.87
• Operators finished dismantling 1401 well. Installed screen on 20” outfall at Washington
Tank, install safety gate at Country Club Tank
Item Monthly Activity
Safety Training (man hours) 51
Water Production, Imported from SCWA (million gallons) 182.886
Total Water Production (million gallons) 182.886
Parks and Facilities Maintenance Division
Facility Maintenance
City Hall tasks: raised the flags daily; checked the boiler and HVAC operation in west
wing; checked and reset basement fire alarm; reset circuit breaker electric vehicle
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charging stations; adjusted outside light times to correspond with Daylight Savings time
change; and checked sump pump in basement.
Petaluma Community Center: replaced several exit light batteries; replaced air filter in
club room; cleaned outside air intake screens of roof top units; checked and reset heater
for Tiny Tots; replaced and adjusted concealed door closer mechanism at front doors;
replaced drive belt on the hood vent system and cleaned out Pidgeon debris and blocked
off access from them; replaced air filter in club room; and replaced several exit light
batteries.
Other: cut keys for Parks, Corp Yard office, Keller Street Garage for Fire Department;
completed facility maintenance assessment forms for Transit; programmed town clock
digital timer; retrofitted 16 town clock light fixtures to LED; adjusted light timer at the
Museum; met with project manager for Fire Station #3 Roof project; met with Fire
personnel concerning a lightning rod at Fire Station #3; tested exit light batteries at the
Swim Center; troubleshot Swim Center boiler water leak and ordered a new flow switch;
retrofitted walkway post light to LED at Leghorn Park; re-lamped two area lights at
McNear Landing Park; replaced LED lamp at Wickersham Park; replaced LED lamps at
Marina restroom; replaced LED lamps at the Marina; replaced door closing spring at
back gate to Transit facility; re-lamped read deck wall pack light and replaced exit light
batteries at the Senior Center; and repaired Wiseman Park restroom door closer arm.
Parks Maintenance
Time was spent on getting the downtown ready for the Butter & Egg Days parade. The
tree wells on Washington, Kentucky, and the Blvd. were weed-eaten and sprayed with an
organic herbicide along with checking to see the mulch cover was flush with the
sidewalks for safety. Walnut, Wickersham, Penry, Putnam, Center Park and A St. Parking
lots were all trimmed and cleaned up.
The synthetic soccer fields were sweated and groomed. No infill, crumb rubber was
needed at this time.
84 trees were planted in the parks thanks to Rotary and their considerable donation. There
are still a few trees to plant; the total will be 130 new trees.
Transit Division
A resolution was adopted by Council on April 16 awarding the contract for transit
operations and maintenance for FY 19 – FY 25 to MV Transportation. The contract
would contain four base years with three additional, one year optional extensions. The
contract is currently routing for final approval. Met with MV staff on May 3rd
to discuss
schedule for implementation of contract and deliverables.
A resolution was adopted by Council on April 16 approving an $183,160 grant
application for the Lifeline Transportation Program Cycle 5 through MTC. The additional
funding will maintain current levels of increased weekend service.
Ordered software/hardware to program bus headboards in-house vs using outside
contractor (faster turnaround, lower cost). Conducted staff training on April 27th
.
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Assembled a list of potential candidates for reforming the Petaluma Paratransit User
Group (PUG). The group meets semi-annually. The next meeting is anticipated to be held
in May 2018.
Coordinating logistics for City sponsored Bike to Work Day breakfast station at Luchessi
Park/ Community Center (June 10).
Staff attended the following outreach events over the prior month:
o Outreach Event at Amy’s Kitchen on April 19th.
o Presented to North Bay Association of Realtors meeting on April 18th.
o Met with the Principal of Kenilworth High School on April 10th
o Met with the Principal of Petaluma Junior High School on April 19th
o Met with a Vice Principal at Petaluma High School on April 24th.
o Butter & Egg Days & Antique Show – Saturday, April 28th and Sunday, April
29th
Provided free transit service for Butter & Egg Days Parade (Saturday, April 28th
) and
Antique show (April 29th
). Ridership for the former increased over 11% compared to the
prior year. Placed posters around town prior to event to promote and A frame directional
signs to direct people to/from the parade via bus.
Requested information/quotes from vendors to implement mobile ticking system for
Petaluma Transit/Paratransit.