CITY OF PITT MEADOWS

Minutes of the REGULAR MEETING of Pitt Meadows City Council

held on February 19, 2013 at 7:00 p.m. in the Council Chamber of the

Pitt Meadows City Hall, 12007 Harris Road, Pitt Meadows, British

Columbia.

A. LATE ITEMS

PRESENT: Elected Officials:

Mayor D.A. Walters Councillor B. Bell Councillor D. Bing Councillor J. Elkerton Councillor T. Miyashita Councillor D. Murray Councillor G. O’Connell

Staff:

J. Rudolph, Chief Administrative Officer D. Rear, Director of Finance K. Grout, Deputy CAO and Director of Operations and Development Services K. Zanon, Director of Corporate and Business Services K. Kenney, Manager of Legislative Services D. Boag, Director of Parks and Facilities D. Cramb, Senior Recreation Manager, Pitt Meadows Area L. Kelly, Deputy Clerk

The meeting was called to order at 7:07 p.m.

A. LATE ITEMS

B. APPROVAL OF AGENDA

MOVED by Councillor D. Murray, SECONDED by Councillor J. Elkerton, THAT the Agenda for the February 19, 2013 Regular Meeting of Council be amended by adding Item D.2 – Toastmasters Month – February 2013; AND THAT the Agenda be approved as amended.

CARRIED.

C. ADOPTION OF MINUTES

1. Minutes of the February 5, 2013 Regular Meeting of Council.

C1 Regular Minutes - February 5, 2013

MOVED by Councillor T. Miyashita, SECONDED by Councillor B. Bell, THAT the Minutes of the Regular Meeting of Council held on February 5, 2013, be adopted.

CARRIED.

D. ANNOUNCEMENTS In an effort to make the community aware, the following are announced:

1. New Green Waste Fee. For more information please visit the City's

website http://www.pittmeadows.bc.ca/EN/main/residents/2897/Garbage-Recycling-Food-and-Yard-Waste-Services.html

The Director of Operations and Development Services advised that effective March 1, 2013, residents will be charged a fee to drop off yard waste at Meadows Landscape. Ms. Grout encouraged everyone to “Feed Your Green Cart”. MOVED by Councillor D. Murray, SECONDED by Councillor B. Bell, THAT the verbal report from the Director of Operations and Development Services be received into the record.

CARRIED.

2. Toastmasters Month – February 2013.

E. DELEGATIONS AND PRESENTATIONS

1. 100 Years of Rotary in BC. Presentation by Terry Becker, Keesha Rosario and Ken Holland of the Meadowridge and Haney Rotary Clubs regarding events celebrating 100 years of Rotary in BC.

Ms. Terry Becker, Past President, Meadowridge Rotary Club, introduced Eric Moleema, President-elect, Meadowridge Rotary and Ken Holland, President-elect for Haney Rotary. They provided a presentation on the 100-year history of Rotary, and the local clubs’ involvement internationally i.e., Y.E.S. Maple Ridge to Guatemala, and locally, i.e., the Duck Races and Hometown Heroes. They are also involved in efforts to eradicate polio worldwide. They asked Council to proclaim February 23, 2013 as Rotary Day. The PowerPoint is included as Attachment 1 and forms part of these Minutes. Mayor Walters advised of the City’s policy not to issue Proclamations and advised that information regarding Rotary Day would be posted to the City’s website and social media.

2. Pitt Meadows Community Association - Update. Presentation by

Hanna Vorlicek, Executive Director, Pitt Meadows Community Association.

Ms. Hanna Vorlicek, Executive Director, updated Council on the Pitt Meadows Community Association’s activities during 2012. The PowerPoint is included as Attachment 2 and forms part of these Minutes. Mayor Walters suggested that Ms. Volicek contact Parks and Leisure Services staff to discuss ways in which they might approach potential partners.

F. PUBLIC HEARING

There were no items received for this Meeting. G. CONSENT AGENDA

MOVED by Councillor D. Bing, SECONDED by Councillor D. Murray, THAT the following items be received into the record: 1. MINUTES, 2. REPORTS, 3. CORRESPONDENCE; AND THAT items 3.3, 3.5, 3.6, 3.7, and 3.8 be removed.

CARRIED.

1. MINUTES

1.1 Minutes of the Municipal Advisory Committee on Accessibility Issues (MACAI) held on January 17, 2013.

G1.1 Minutes_MACAI_2013-01-17_Dft

1.2 Minutes of the Parks and Leisure Services Committee held on

January 17, 2013.

G1.2 Minutes_PLSC_2013-01-17_Dft

1.3 Minutes of the Bicycle Advisory Committee held on January 21,

2013.

G1.3 Minutes_BAC_2013-01-21_Dft

1.4 Minutes of the Council in Committee meeting held on February 12,

2013.

G1.4 Minutes CIC - February 12, 2013

2. REPORTS

2.1 National Association of Industrial and Office Properties (NAIOP)

Office Development Cost Survey Results 2012. (6650-01)

A. Receive into the record the report dated February 5, 2013, from the Deputy CAO and Director of Development Services.

G2.1 (CIC) NAIOP

3. CORRESPONDENCE

3.1 Communication from the City of Port Moody dated December 17,

2012, to the Minister of Health requesting the BC Provincial Government reconsider the provision of (MCV4) Meningoccaccal Conjugate Vaccine.

G3.1 Ltr - MCV4 Meningococcal Vaccine

3.2 Communication from Sustainable Food Alliance of BC dated January 25, 2013, regarding Proposed Odour Fee Bylaw and Sustainable Food Alliance of BC's submission to Metro Vancouver's Environmental Regulation and Enforcement Division.

G3.2 Ltr - Proposed Odour Fee Bylaw

3.3 Communication from Canada Post dated February 13, 2013,

regarding relocation of community mailboxes - Chestnut Crescent, Willow Way - Pitt Meadows in response to the Manager of Legislative Services letter dated January 31, 2013.

G3.3 Ltr - Canada Post

Mayor Walters advised that the communication from Canada Post regarding the petition from residents with respect to the relocation of a community mailbox has been referred to Pitt Meadows-Maple Ridge-Mission MP Randy Kamp’s office and will be forwarded to the liaison in Ottawa to discuss the issue.

3.4 Communication from the District of Maple Ridge dated October 10, 2012, regarding Federal Fisheries Act - Bill C38.

G3.4 Ltr - Dist of MR re Federal Fisheries Act

3.5 Communication from the Honours and Awards Secretariat dated

January 28, 2013, regarding Order of British Columbia - 2013 Call for Nominations.

G3.5 Ltr - Honours and Awards

Staff will post the communication from the Honours and Awards Secretariat to the City’s website and social media.

3.6 Communication from the Mayor of Township of Langley dated January 28, 2013, regarding a request for ALR regulation amendment to facilitate expansion to Langley Regional Airport.

G3.6 Ltr - Langley Regional Airport

MOVED by Mayor D. Walters, SECONDED by Councillor T. Miyashita, THAT the City of Pitt Meadows send a letter to the Provincial Minister of Agriculture in support of the Township of Langley’s request for an amendment to the Agricultural Land Reserve Use, Subdivision and Procedure Regulation, B.C. Reg. 171/2002.

CARRIED.

Council members to be provided with a copy of the letter.

3.7 Communication from the Ridge Meadows Division of Family Practice dated February 8, 2013, regarding Community Stakeholder Meeting NP Initiative Frail Elderly - Tuesday, February 19, 2013 from 7am - 8:30am, Blaney Room at Maple Ridge City Hall.

G3.7 Email - Family Practice

MOVED by Councillor T. Miyashita, SECONDED by Councillor J. Elkerton, THAT the City of Pitt Meadows send a letter of support for the funding application being submitted by the Ridge Meadows Division of Family Practice with Home Health to the Ministry of Health on behalf of the Nurse Practitioner for Seniors.

CARRIED.

3.8 Communication from Pitt Meadows Agricultural Advisory Committee dated February 14, 2013, regarding the City of Vancouver's plan to plant fruit-bearing trees on city streets as reported in the Vancouver Sun on October 3, 2012.

G3.8 Ltr - PMAAC Fruit-bearing Trees

MOVED by Councillor B. Bell, SECONDED by Councillor J. Elkerton, THAT a letter be forwarded to the City of Vancouver asking that the City reconsider its plans to plant fruit-bearing trees on its city streets until there is more known about the management of the spotted wing drosophila, a serious new invasive fruit fly pest endemic of South East Asia that has recently invaded the fruit-growing regions of the United States and Canada (British Columbia); AND THAT a copy of this correspondence be forwarded to the Metro Vancouver Agricultural Committee and neighbouring municipalities.

CARRIED.

H. ITEMS FROM COUNCIL IN COMMITTEE

1. REPORTS

1.1 Off-site Council Meetings in the Community. (0530-01)

H1.1 (CIC) Offsite Council Mtgs

MOVED by Councillor G. O'Connell, SECONDED by Councillor T. Miyashita, THAT Council, upon the recommendation of Council in Committee:

A. Receive into the record the report dated January 30, 2013,

from the Manager of Legislative Services; AND

B. Direct staff to schedule two (2) off-site Council in Committee meetings in the community, as a pilot, to be held at Pitt Meadows Secondary School beginning at 3 p.m., and at the Seniors Centre, with the time to be determined.

CARRIED.

1.2 Comprehensive Parking Strategy Request for Proposals.

(6410-01/13)

H1.2 (CIC) Parking Strategy

MOVED by Councillor G. O’Connell, SECONDED by Councillor T. Miyashita, THAT Council, upon the recommendation of the Council in Committee:

A. Receive into the record the report dated February 6, 2013, from the Director of Operations and Development Services and direct staff to send the Parking Strategy Request for Proposals to prospective companies.

CARRIED.

1.3 Houses in the Agricultural Land Reserve. (6410/01/13)

H1.3 (CIC) ALR Houses

MOVED by Councillor B. Bell, SECONDED by Councillor D. Murray, THAT Council, upon the recommendation of Council in Committee:

A. Receive into the record the report dated February 6, 2013,

from the Director of Operations and Development Services; AND

B. Refer the issue to staff to report back on the options for

addressing insurance issues, the number of building permits issued, and what other municipalities are doing to address the issue.

CARRIED.

1.4 Green Municipal Fund Agreement Execution. (1855-01)

H1.4 (CIC) GMF

MOVED by Councillor B. Bell, SECONDED by Councillor T. Miyashita, THAT Council, upon the recommendation of Council in Committee:

A. Approve the Green Municipal Fund - Combined Loan and

Grant Agreement and authorize the Director of Finance and the Chief Administrative Officer to sign the agreement.

CARRIED.

1.5 Risk Management Policy. (2470-01/13)

H1.5 (CIC) Risk Mgmt Policy

MOVED by Councillor B. Bell, SECONDED by Councillor D. Bing, THAT Council, upon the recommendation of Council in Committee:

A. Receive into the record the report dated February 6, 2013, from the Director of Finance; AND

B. Rescind Policy C18 - Risk Management General and Claims; AND

C. Approve Policy C048 - Risk Management.

CARRIED. 1.6 UBCM Resolutions. (0530-01)

H1.6 (CIC) UBCM Resolutions

MOVED by Councillor B. Bell, SECONDED by Councillor D. Murray, THAT Council, upon the recommendation of Council in Committee:

A. Direct staff to draft resolutions, as defined by Council in

Committee, to be forwarded to the Lower Mainland Local Government Association (LMLGA) for consideration at the Annual Union of BC Municipalities (UBCM) Convention 2013; AND

B. Direct staff to bring back the draft resolutions to a future

Council in Committee meeting prior to March 22, 2013.

CARRIED.

2. BYLAWS AND PERMITS

BYLAWS FOR ADOPTION:

There were no items received for this Meeting.

BYLAWS FOR FIRST, SECOND AND THIRD READINGS:

2.1 Zoning Bylaw No. 2505 and Sign Bylaw No. 2248, 2005 Housekeeping Amendments. (3900-02/13)

H2.1a Bylaw Zoning Amendment No 2591 2013

H2.1b Bylaw Sign Amendment No 2592 2013

The Director of Operations and Development Services provided a presentations outlining the proposed amendments to Bylaw No. 2505, 2011 and Bylaw No. 2444, 2009. The PowerPoint is included as Attachment 3 and forms part of these Minutes.

2.1 Zoning Bylaw No. 2505 and Sign Bylaw No. 2248, 2005 Housekeeping Amendments Cont’d. (3900-02/13)

MOVED by Councillor G. O’Connell, SECONDED by Councillor D. Murray, THAT Council, upon the recommendation of Council in Committee:

A. Grant First and Second Readings to Zoning Amendment Bylaw No. 2591, 2013; AND

B. Grant First, Second, and Third Readings to Sign

Amendment Bylaw No. 2592, 2013; AND

C. Waive the requirement for a public hearing for Bylaw No. 2591, 2013, as per Section 890(4) of the Local Government Act and Section 15.a. of the City of Pitt Meadows Development Application Procedures Bylaw No. 2444, 2009.

CARRIED.

2.2 Subdivision and Development Servicing Bylaw No. 2589, 2013. (3900-20)

H2.2 Bylaw Subdivision No 2589 2013

MOVED by Councillor T. Miyashita, SECONDED by Councillor B. Bell, THAT Council, upon the recommendation of the Council in Committee:

A. Grant First, Second, and Third Readings to Subdivision and

Development Servicing Bylaw No. 2589, 2013.

CARRIED.

I. COUNCIL REPORTS

Councillor T. Miyashita, attended the South Asian Society Cultural Gala; thanked residents who regularly attend Council meetings. Councillor D. Bing, said that Pitt Meadows the Friends of the Library group will be holding the first annual book sale on February 23 (10 am to 4 pm) and February 24 (1 pm to 4 pm); attended the Youth Centre Society meeting where a presentation was received by a group of 80 families who home school their children and are looking for meeting space to take the children out; attended the

South Asian Society Cultural Gala; attended the Ridge Meadows Hospice Society fundraiser; attended the Seniors’ Valentine's Tea; noted that 2013 is the year of the snake. Councillor J. Elkerton, advised that the Ridge Meadows Youth and Justice Advocacy Annual General Meeting will be held on March 14 at Westview School, 7 pm to 9 pm – tickets are $10; attended the Agricultural Advisory Committee meeting – discussed modifying the firearms bylaw to exclude hunting on the dykes. Councillor B. Bell, attended the Agricultural Advisory Committee meeting – discussed the issue of excluding hunting on the dykes and the foreshore; attended the Pitt Meadows Day Society meeting – Pitt Meadows Day will be held on June 1st this year. Councillor D. Murray, said Council appreciates receiving emails from residents; thanked residents as well as those who attend the Council meetings; the Pitt Meadows senior boys basketball team (Marauders) won the Fraser Valley North playoff championship; attended the Ridge Meadows Hospice Valentine's dinner; attended the Bicycle Advisory Committee meeting. Councillor G. O’Connell, attended the Museum Society meeting last week; attended the Parks and Leisure Services Commission meeting; attended the Ridge Meadows Hospice Night of Romance which was very successful – they may change the name and the venue next year; encouraged everyone to read Scott Megrey’s book, “Lessons”. Mayor D. Walters, attended the Ridge Meadows Hospice Night of Romance; attended the Seniors’ Valentine's Tea; attended a Summit for local leaders on economic development – encouraged Council to attend when it is available; attended Meet and Greet at Mark Dalton's office for Minister Pat Bell.

J. NEW/OTHER BUSINESS

There were no items received for this Meeting. K. ITEMS BROUGHT FORWARD FOR PUBLIC INFORMATION

At the February 5, 2013 Special (Closed) Meeting, Council approved the following items for public release:

1. Resolution regarding Bicycle Advisory Committee (BAC) Appointments. "THAT Council:

A. Re-appoint the following member to the Bicycle Advisory Committee

(BAC) for a two-year term commencing January 1, 2013 and ending December 31, 2014:

A.1 Peter Jongbloed; AND

B. Appoint Jim Penman as a community member-at-large for a two-

year term commencing January 1, 2013 and ending December 31, 2014."

2. Resolution regarding 2013 - 2015 Pitt Meadows Economic Development

Corporation Service Agreement. "THAT Council:

A. Receive into the record the report from the Pitt Meadows Economic

Development Corporation CEO dated January 29, 2013; AND

B. Renew the Pitt Meadows Economic Development Corporation Service Agreement for an additional three years from January 1, 2013 to December 31, 2015."

L. NOTICE OF CLOSED MEETING

There were no items received for this Meeting. M. QUESTION PERIOD

Ken Zanberg, Pitt Meadows, said Pitt Meadows was the best town he has lived in for a very long time. He was concerned about the corner at Wildwood and 114B. It is a blind corner which makes it impossible to see oncoming traffic. He suggested the City put up No Parking signs to stop cars from parking in that area of the street. Staff will follow up and let Mr. Zanberg know the result. Tom Murray, Pitt Meadows, questioned Council’s justification for the costs for full time staff for another three years of the Pitt Meadows Economic Development Corporation. Mayor Walters advised that the Board members are volunteers, and it is staffed with one full time and two part-time positions. Council felt it was important to be proactive in soliciting businesses to Pitt Meadows.

Janette Sandbrook, Pitt Meadows, said she does not want to see a big box development similar to Freemont Village in Pitt Meadows. She commented on the hanging baskets in the medians and suggested it was too costly having a municipal worker to water them daily. Staff advised that that the baskets are watered by a contractor with very little cost to the municipality.

N. ADJOURNMENT

MOVED by Councillor D. Bing, SECONDED by Councillor B. Bell THAT this meeting now be adjourned at 8:40 p.m.

CARRIED.

Signed:

Certified Correct:

Corporate Officer

Mayor