CITY OF SAGINAWPUBLIC SAFETY FUNDING,

PLANNING, AND SUSTAINABILITY BENCHMARKS

January 7, 2013

By

Darnell Earley, ICMA-CM, MPA

City Manager

Benchmark for 80 Sworn plus 4 Part-Time (PTE) Contract with Saginaw County Sheriff

80 SwornPlus 4 PTE

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum. Savings

Savings $3,110,134 $2,075,849 $1,745,839 $1,408,080 $1,045,884 $9,385,786

80 SwornPlus 4 PTE

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum. Costs

Service Cost $12,607,213 $14,778,537 $15,910,543 $17,095,481 $18,366,436 $78,758,210

Savings from contracting with Saginaw County Sheriff:

Actual Service Cost to contract with Saginaw County Sheriff:

Benchmark for 80 Sworn plus 4 Part-Time (PTE) Staffing Levels Minimum with the Contract with the Saginaw County Sheriff

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum.

Total

Staffing80 Sworn

and 4 PTE80 Sworn

and 4 PTE80 Sworn

and 4 PTE80 Sworn

and 4 PTE80 Sworn

and 4 PTE80 Sworn

and 4 PTE

Note:Proposal will reflect zero reduction of positions through the life of the contract. Additional positions may be added to complement depending on actual financial savings.

Police and Fire Departments Funding at Status Quo Expenditure Levels

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum.

Total

CPS Police $15,717,347 $16,854,386 $17,656,382 $18,503,561 $19,412,320 $88,143,996

CSP Fire 9,106,853 10,511,195 11,065,323 11,644,378 12,266,492 54,594,241

Total $24,824,200 $27,365,582 $28,721,704 $30,147,939 $31,678,812 $142,738,237

Note:Figures above reflect no negotiated salary % increase. These figures do include contractual obligations such as longevity and step increases.

Staffing levels for CPS Police is 111 employees (91 sworn and 20 non-sworn) from FY 2013-2017

Staffing levels for CPS Fire is 51 employees (50 sworn and 1 non-sworn) from FY 2013-2017

Public Safety Officer (PSO) System – as Proposed by POAM

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum.

Total

CPS – PSO

$25,719,056 $27,438,782 $28,737,559 $30,244,088 $31,917,831 $144,057,315

Notes:The above calculations include the following •CPS Police 111 employees (91 sworn and 20 non-sworn) •A reduction of CPS Fire reduced from 51 employees (50 sworn and 1 non-sworn) to 31 employees (30 sworn and 1 non-sworn), and •The addition of 20 Public Safety Officers. The first year includes the cost of training at the Fire Academy, Overtime, and Equipment.

Reduction to the Public Safety Service Delivery System Levels

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum.

Total

CPS Police (55 sworn)

$12,930,303 $14,116,134 $14,844,559 $15,637,195 $16,505,490 $74,033,681

CPS Fire (35 sworn)

7,993,118 9,360,412 9,880,572 10,443,441 11,057,410 48,734,953

Total $20,923,421 $23,476,546 $24,725,131 $26,080,636 $27,562,900 $122,768,634

Notes:CPS Police reduced from 111 employees (91 sworn and 20 non-sworn) to 75 employees (55 sworn and 20 non-sworn)CPS Fire reduced from 51 employees (50 sworn and 1 non-sworn) to 36 employees (35 sworn and 1 non-sworn)

CPS Fire Reorganization

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum.

Total

Fire at 51 $9,106,853 $10,511,195 $11,065,323 $11,644,378 $12,266,492 $54,594,241

Fire at 36 7,993,118 9,360,412 9,880,572 10,443,441 11,057,410 48,734,953

Total $1,113,735 $1,150,783 $1,184,751 $1,200,936 $1,209,082 $5,859,288

Notes:CPS Fire reduced from 51 employees (50 sworn and 1 non-sworn) to 36 employees (35 sworn and 1 non-sworn)The savings required must be realized either through layoffs or any other options that will produce the same benchmark

Total Restructuring Savings from Contracting with the Saginaw Sheriff and the Restructuring of CPS - Fire

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Accum. Total

CPS Police $3,110,134 $2,075,849 $1,745,839 $1,408,080 $1,045,884 $9,385,786

CPS Fire 1,113,735 1,150,783 1,184,751 1,200,936 1,209,082 5,859,287

Total $4,223,869 $3,226,632 $2,930,590 $2,609,016 $2,254,966 $15,245,073

One-time Reorganizational Expenditures due to Restructuring

• With any organizational restructuring there are one-time expenditures that must be considered.

• Unemployment• Severance Payouts (Paid-Time Off and Compensatory Time)

• Final amounts will be determined during the development of the 2013/2014 Budget.

Financial Condition Based on General Fund – Fund Balance

General Fund

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

Fund Balance at beginning of year

$1,248,058 $(2,251,054) $(5,737,987) $(10,374,581) $(15,864,220)

Estimated Deficit

(3,499,112) (3,486,933) $(4,636,594) (5,489,639) (5,489,639)

Fund Balance at end of year

$(2,251,054) $(5,737,987) $(10,374,581) $(15,864,220) $(21,353,859)

General Fund – Fund Balance according to the projected 5-year analysis (Status Quo)

*Based on the 5-Year Financial Forecast from the City Controller’s Office.

Capital Improvement Considerations• Current public safety services delivery system does not

address or allow for the cost of providing capital purchases for both CPS – Police and Fire.

• Capital needs - CPS Police• Routine replacement of patrol vehicles• Major Maintenance to CPS Police facilities• Upgrade to Gun Range

• Capital needs - CPS Fire• Routine replacement of Fire Trucks and Apparatus• Major Maintenance to CPS Fire facilities

Capital Improvement Considerations (cont.)

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018Accum.Expense

CPS Police $358,380 $198,000 $198,000 $198,000 $198,000 $1,150,380

CPS Fire 446,295 106,200 0 $350,000 0 902,495

Total Expense

$804,675 $304,200 $198,000 $548,000 $198,000 $2,052,875

Note:Table reflects the cost of capital equipment required for both CPS – Police and Fire from FY 2014 – 2018. These costs are reflected in the City’s Capital Improvement Plan annually.

Questions??