city of santa ana fiscal year 2017-2018 · 2018. 8. 13. · city of santa ana . fiscal year...

CITY OF SANTA ANA FISCAL YEAR 2017-2018

PROPOSED BUDGET SUMMARY

Work-Study Session May 16, 2017

Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability

Community Facilities & Infrastructure Team Santa Ana

FISCAL YEAR 2017-18


GENERAL FUND

APPROPRIATIONS

FY 2017-2018

Proposed FY 2017 - 2018

General Fund 11 Appropriations$ 240,471,400

4

49.7%

21.0%

8.3%5.3% 4.2% 3.8% 2.6% 2.3% 1.6% 1.1%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

PoliceDepartment

FireDepartment

Recreation &Library

Other* Planning Debt Service Public Works Finance Transfers toProjects

InformationServices

* Includes City Manager’s Office, City Attorney’s Office, Bower’s Museum, Personnel, Clerk of the

Council, Community Development, Legislative Affairs, and Non-Departmental

IT Funding

General Fund: $2.6M

Non-GF: 6.5M

Total: $9.1M



FISCAL YEAR 2017-18


NON-GENERAL FUND BUDGETAPPROPRIATIONS

FY 2017-2018

FY 17-18 Proposed Non-General Fund Budget Appropriations: $283,058,604

6

$58

$52 $50

$43

$26 $24

$16 $14

$-

$10

$20

$30

$40

$50

$60

$70

WaterEnterprise

Capital Funds OtherEnterprise

Funds

HousingAssistance

SpecialRevenue

Funds

SuccessorAgency

GF Related CDBG & OtherGrants

Mill

ions

20.3%

18.5%17.5%

15.1%

9.2%

8.6%

5.8%4.8%



WORKFORCE

CHANGES

GENERAL FUND &

NON-GENERAL FUND

FISCAL YEAR 2017-18


Organizational Changes

Department Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

Community Development Agency 1 Arts & Culture Specialist 92,680 1 0 92,680

1 92,680 0 92,680

Finance & Management Services 1 Accountant I 20,374 20,374 0

1 Senior Accounting Assistant 103,091 103,091

(1) Accounting Assistant (103,091) 2 (103,091) 0

1 20,374 20,374 0

Information Technology 1

Network Specialist/WAN Systems

Administrator 140,850 0 140,850

1 Web Systems Technician 85,310 0 85,310(1) Project Management Officer (226,160) 0 (226,160)

1 0 0 0

Parks, Recreation & Community Services 1 Librarian 92,920 0 92,920

2 Recreation Leader 110,970 2 110,970 0

3 203,890 110,970 92,920

Police Department (8) Correctional Officer (1,052,674) (1,052,674) 0

(2) Correctional Supervisor (333,260) (333,260) 0

(1) Sr. Correctional Records Specialist (96,551) (96,551) 0

1 Personnel Technician 81,621 2, 3 81,621 0

1 Senior Management Analyst 147,122 3 147,122 0

(9) (1,253,742) (1,253,742) 0

Public Works Agency 1 Management Aide 131,056 0 131,056

1 Senior Office Assistant 31,641 2 0 31,641

2 Construction Inspector I 245,974 0 245,974

1 Water Services Supervisor 148,633 0 148,633

3 Water Services Quality Inspector 384,381 0 384,381

(1) Equipment Operator (114,084) 0 (114,084)

7 827,601 0 827,601

General Fund Positions (6)

Non-General Fund Positions 10Total 4 (109,197) (1,122,398) 1,013,201

1 Strategic Plan Funding2 Includes reduction in part time staffing

3 Funding through operational savings

All Workforce changes are pending Personnel approval

Proposed Full-Time Workforce Changes - FY 17-18Additions/Deletions

8

City Attorney's Office Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

(1) Senior Legal Secretary (110,177) (110,177) 0

1 Litigations Assistant 110,177 110,177 0

0 0 0

Community Development Agency Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

(1) Senior Receptionist (99,314) 0 (99,314)

1 Senior Office Assistant 95,826 0 95,826

(3,488) 0 (3,488)

Finance & Management Services Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

(1) Management Aide (87,065) 0 (87,065)

1 Management Analyst 93,939 0 93,939

6,874 0 6,874

Personnel Services Agency Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

(1) Personnel Services Specialist (104,470) 0 (104,470)

1 Risk Management Assistant 104,470 0 104,470

(1) Risk Management Coordinator (133,599) 0 (133,599)

1 Risk Management Supervisor 144,015 0 144,015

10,416 0 10,416

Planning & Building Agency Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

(1) Associate Planner (170,287) (170,287) 0

1 Senior Planner 178,201 178,201 0

(1) Code Enforcement Supervisor (168,492) (168,492) 0

1 Code Enforcement Principal (AM) 195,770 195,770 0

35,192 35,192 0

Police Department Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

(1) Police Services Officer (103,197) (103,197) 0

1 Communications Services Officer 103,197 103,197 0

0 0 0

Public Works Agency Qty. Position

Fiscal

Impact

General

Fund

Non-

General

Fund

(1) Engineering Aide (185,339) 0 (185,339)

1 Assistant Engineer II 185,339 0 185,339

(1) Senior Water Systems Operator (130,624) 0 (130,624)

1 Water Services Production Supervisor 131,226 0 131,226

602 0 602

Total 49,596 35,192 14,404

All Workforce changes are pending Personnel approval

Proposed Full-Time Workforce Changes - FY 17-18Reallocations

9

City Atty

CMO

COTC

Park

PWA*

PD

FMS

IT

CDA

Pers

PBA

FY 17-18ORGANIZATION CHART AND FULL-TIME EMPLOYEES

RESIDENTS OF THE CITY OF SANTA ANA

MAYOR AND CITY COUNCIL

City Attorney

14 (1.2%)

City Manager

10 (0.9%)

Recreation & Community Services

71 (6.2%)

Public Works

165 (14.4%)

Police Department

618 (54.0%)

Finance & Management

Services

104 (9.1%)

Information Technology

17 (1.5%)

Community Development

Agency

45 (3.9%)

Personnel Services

25 (2.2%)

Planning & Building

70 (6.1%)

Clerk of the Council

5 (0.4%)

FY 17-18 Total FT Positions: 1144

10

FISCAL YEAR 2017-18


Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana

PROPOSED CHANGES

TO THE MISCELLANEOUS FEES

Proposed New Miscellaneous Fees FY 2017-2018

PLANNING AND BUILDING AGENCY

1. Conceptual Review “First Look” Fee

Existing Fee: None

Proposed Fee: $486.90

The “First Look” fee covers staff time to perform conceptual reviews of proposed development

projects (pre-submittals). A conceptual review involves two planners and a manager to review

documents, discuss, and render a decision on a project. Projected annual revenues are $4,869.

2. Site Plan Review (Public Hearing)

Existing Fee: None

Proposed Fee: $4,059.96

The Site Plan Review fee is to recover costs associated with taking a site plan to the Planning

Commission for a public hearing. Costs such as preparation time by a Senior Planner and Planning

Commision Secretary, as well as, incidental supplies/duplication costs necessary to bring a site plan

before the Commission are fully covered. Department is anticipating to receive $16,240 annually.

PUBLIC WORKS AGENCY

3. Backflow Device Testing Administrative Fee

Existing Fee: None


This fee is to recover in full for an hour of staff’s time to acquire a backflow test for a customer not in

compliance with Santa Ana Municipal Code (SAMC) and State of California backflow preventer device

testing requirements. Due to revisions in SAMC, this fee will now be as set in the Miscellaneous Fees

Schedule. Department anticipates $26,000 a year.

4. Backflow Preventer 3rd and Final Notice Fee

Existing Fee: None


The Backflow Preventer 3rd and Final Notice Fee is to cover the full costs for staff to generate repeat

notices for customers not in compliance with Santa Ana Municipal Code (SAMC) and State backflow

preventer device testing requirements. Due to revisions in SAMC, this fee will now be as set in the

Miscellaneous Fees Schedule. $52,600 is projected annually by the department in revenue.

12

PUBLIC WORKS AGENCY – Continued

5. Fire Flow Test Application Fee

Existing Fee: None


This fee is to recover costs for an Assistant Engineer II to gather pertinent data for performing a

witnessed fire flow test. These tests are required of certain development projects by the Orange

County Fire Authority. Per revisions in the Santa Ana Municipal Code (SAMC), this fee will now be as

set in the Schedule of Miscellaneous Fees. Department anticipates $978 in fees annually.

6. Fire Flow Test Witness Fee

Existing Fee: None


This fee covers in full staff time in witnessing the fire flow test performed by a 3rd party in the field.

Orange County Fire Authority requires these tests of certain development projects. Due to revisions

in the Santa Ana Municipal Code (SAMC), this fee will now be as set in the Schedule of

Miscellaneous Fees. $4,590 in fees is anticipated for FY 17-18.

7. Water Service Application Fee

Existing Fee: None


This application fee recovers staff time gathering and processing pertinent data for the installation of

a water meter as requested by customers. Per revisions in the Santa Ana Municipal Code (SAMC),

this fee will now be as set in the Schedule of Miscellaneous Fees. Water Enterprise anticipates

$1,468 in fees for FY 17-18.

8. Construction Meter Daily Rental Charge

Existing Fee: None

Proposed Fee: $2.00 per day

This charge is based on the cost of the equipment to be located at a construction site. This fee has

been charged and collected per Santa Ana Municipal Code (SAMC) in the past, however due to

revisions in the code, this charge will now be as set in the Miscellaneous Fees Schedule.

13

PARKS, RECREATION, COMMUNITY SERVICES AGENCY

9. Jetpacks (Hotspots) – Overdue/Loss of Use Fee

Existing Fee: None

Proposed Fee: $2.00 per day

This fee is to deter borrowers from holding on to materials past the due date. Library Services

estimates to receive $500 in Overdue/Loss of Use Fees in FY 17-18.

10. Lost/Damaged Jetpacks (Hotspots)

Existing Fee: None


Plus Replacement Cost of Equipment and Materials

This fee is to recover in part some of staff’s time and costs of materials to prepare a replacement

unit for public use. Preparation requires a Library Assistant to unpack and log the serial number of a

unit for inventory and tracking purposes. Before making the hotspots available to patrons, units need

to be activated and tested for connectivity. A user guide is printed, and the creation and adhering of

labels need to be completed. Staff does not anticipate many replacements in FY 17-18 and therefore

estimates $200 in cost recovery.

14

Proposals to Modify Existing Fees FY 2017-2018

PLANNING AND BUILDING AGENCY

1. Landscape Plan Review – Single Family or Duplex

Existing Fee: $ 652.71

Proposed Fee: $ 335.57

Reclassification of the fee name will specify the proper project category and distinguish this charge

from two other Landscape Plan Review fees for multiple family (residential), and

non-residential/mixed-use. The fee amount is being decreased to stimulate voluntary re-landscaping

projects throughout the City.

2. Landscape Plan Review – Triplex, Townhouse, or Multiple Family

Existing Fee: $ 652.71



from the other two Landscape Plan Review fees for single family/duplex (residential), and

non-residential/mixed-use. The fee amount is being decreased to stimulate voluntary re-landscaping

projects throughout the City.

3. Landscape Plan Review – Mixed Use or Non-residential

Existing Fee: $ 1,460.33



from the other two residential Landscape Plan Review fees for single family/duplex and

triplex/townhouse/multiple family. The fee amount is being decreased to stimulate voluntary

re-landscaping projects throughout the City.

POLICE DEPARTMENT

4. Driving Under Influence Cost Recovery

Existing Fee: Actual Cost Up to $1,000

Proposed Fee: Actual Cost Up to $12,000 (per incident)

The proposed action is based on Government Code Section 53150 that allows for the

reimbursement of expenses up to $12,000. This increase is in response to obtaining 100% cost

recovery when statutes sanction full cost recovery.

15

POLICE DEPARTMENT – Continued

5. Hit & Run Accident Investigation






6. Police Pursuits Cost Recovery






7. Police Security Services

Police Personnel Existing Fee

(Hourly)

Proposed Fee

(Hourly)

Police Commander $73.78 $86.51

Police Sergeant $102.49 $108.26

Police Officers $85.58 $90.33

PCO, PSO, other Civilian $52.83 $48.39

Proposed modifications would achieve full cost recovery. Department estimates $10,000 to

$30,000 annually depending on special events needs.

16

Proposals to Delete Fees FY 2017-2018

POLICE DEPARTMENT

1. Police Evidence Photos to CD/DVD Per Image Fee

Existing Fee: $1.00 per image

Proposed Fee: $0.00

This fee is being eliminated because staff time to set-up and burn one image to a disk is not much

different than burning multiple images to a disk. Therefore with the elimination of this fee all Police’s

evidence photos to CD/DVD would be subject to the $20 per a disk charge.

LIBRARY

2. Library Room Rental per Hour

Meeting Room:

Existing Fee: $46.08

Proposed Fee: $0.00

Kitchenette:

Existing Fee: $17.56

Proposed Fee: $0.00

Due to nominal requests to utilize these areas by the public, the Library has ceased renting them.

However, these rooms remain available for Library programs and events, as well as, city activities at

no charge.

FINANCE & MANAGEMENT SERVICES

3. UUT Max Tax Processing Fee

Maximum: $232.39 per refund

Proposed Fee: $0.00 per refund

Review & processing: $40.00 per hour

Proposed Fee: $0.00 per hour

UUT Max Tax Processing Fee is being deleted due to the repeal of the Max Tax Program in November

2014 through ballot Measure AA.

17

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FISCAL YEAR 2017-18




CAPITAL

IMPROVEMENT

PROGRAM

PROJECTS TOTAL

I. Street Improvements

Planning

Pavement Management 200,000

Project Development 100,000

Right-of-Way Management 100,000

Subtotal Planning 400,000

Curb, Gutter, Sidewalk Improvements

Omnibus Concrete 200,000

Subtotal Curb, Gutter, Sidewalk Improvements 200,000

Alley Rehabilitation

Alley Improvement Program 126,145

Subtotal Alley Rehabilitation 126,145

Neighborhood Street Rehabilitation

Residential Street Repair Program 1,033,604

Subtotal Neighborhood Street Rehabilitation 1,033,604

Local Street Rehabilitation

Local Street Preventative Maintenance 2,000,000


Arterial Street Rehabilitation

Main Street Rehabilitation: Edinger to 1st 657,000

Sustainable Mobility and Roadway Transformation (SMaRT) 2,090,897

Bristol Street Rehabilitation: 17th to Santa Clara 750,000

Westminster Avenue Rehabilitation: Harbor to Farview 239,000


Street/Bridge Improvements & Widening

Bristol Street and Memory Lane Intersection Widening 1,556,325

Farview Bridge and Street Improvements 1,627,625

Grand Avenue Widening: Phase 1 - First to Fourth 40,000

Warner Avenue Improvements: Phase I - Main to Oak 8,728,220

Warner Avenue Improvements: Phase 2 - Oak Street to Grand Avenue 1,081,500


TOTAL STREET IMPROVEMENTS 20,530,316

CITY OF SANTA ANA

CAPITAL IMPROVEMENT PROGRAM (CIP)

FY 17-18 CIP PROJECTS BY CATEGORY

20

PROJECTS TOTAL

CITY OF SANTA ANA



II. TRAFFIC IMPROVEMENTS

Planning

Bike Lane Project Development 69,448

OC Street Car 431,500

Traffic Management Plans 50,000

Traffic Safety Project Development 50,000

Subtotal Planning 600,948

Traffic Improvements

Bear St. Traffic Signal Synchronization 40,000Main Street and 15th Street Traffic Signal 408,800Traffic Signal Equipment Replacement 100,000Warner Avenue and Flower Street Intersection Improvements 116,250

Subtotal Traffic Signal 665,050

Traffic Safety/Mobility Improvements

Citywide Bike Lane Striping and Maintenance 250,000

Safe Mobility Santa Ana (SMSA)

1st Street/Jackson Street and 5th Street/Euclid Street Signal Modifications 726,200

Bristol Street and Edinger Avenue Class II Bike Lanes 743,440

Bristol Street Protected Bike Lanes 2,294,000

Citywide Bike Racks and SARTC Bicycle Center 1,111,112

Edinger Avenue Proected Bike Lanes 300,000

Hazard Avenue Protected Bike Lanes from Euclid Street to Harbor Boulevard 114,000

Santa Ana and 5th Street Protected Bike Lanes 740,000

Sepulveda Safe Routes to School Project 35,000

Subtotal Mobility/Safety 6,313,752

TOTAL TRAFFIC IMPROVEMENTS 7,579,750

III. UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS

Sewer Improvements

Bristol Street Phase 3B Sewer Main Improvements 350,000

Citywide Sewer Main Improvements 196,752

Flower Street Sewer Main Improvements 150,000

Washington Square Sewer Main Improvements 150,000

Subtotal Sewer Improvements 846,752

Water Improvements

17th Street Water Main Improvements Phase 2 170,000

Grand Avenue Water Main Improvements 100,000

Riverview Neighborhood Water Main Improvements 1,330,000

Thornton Park Water Main Improvements 200,000

Warner Avenue Widening Water Main Improvements 100,000

West Grove Valley Neighborhood Water Main Improvements 1,700,000

Subtotal Water Improvements 3,600,000

Facility/Drainage

Segerstrom (San Lorenzo) Sewer Lift Station Reconstruction 1,475,300

Drainage Master Plan Alternative Improvement Assessment and Prioritization 150,000

C-5-F Channel Extension Assessment between Newhope and Harbor 50,000

Well No. 29 - Improvements 400,000

Well No. 32 - Rehabilitation 400,000Civic Center Stormwater Lift Station Rennovation 200,000

Santa Ana Delhi Channel Diversion Project 3,795,000

Subtotal Facility Improvements 6,470,300

Street Lighting Improvements

Street Light Re-wiring and Repairs 200,000Subtotal Storm Drain Water Quality 200,000

11,117,052TOTAL PUBLIC UTILITY/DRAINAGE IMPROVEMENTS

21

PROJECTS TOTAL

CITY OF SANTA ANA



IV. City Facility Improvements

Recreation Improvements

Delhi Playground Equipment 51,280

Madison Park Playground Equipment 4,753

Riverview/Cabrillo/Windsor Basketball and Tennis Courts Resurfacing 32,227

Rosita Park Playground Equipment 87,062

Santa Ana Library Children's Patio Expansion 300,000

Santiago Bike Trail/Bomo Koral Sidewalk & Walkway Renovation 17,266

Santiago Park Playground Equipment 71,084

Thornton Park Playground Equipment 23,695

Subtotal Recreation Improvements 587,367

Park/Zoo Facilities

6th and Lacy Park Improvement 1,069,595

Centennial Lake Circulation Renovation (Design) 235,700

Centennial Lake Circulation Study 11,000

Jerome Park Security Cameras 89,500

Pacific Electric Bike Trail Security Lighting 853,604

Raitt & Myrtle Park Improvements 180,000

Roosevelt/Walker Park Improvements 498,248

Santiago Park Security Cameras 50,000

Security Lighting at Various Parks 405,600

Security Lighting at Various Parks (Phase 2) 460,000

Windsor Park Security Cameras 50,000

Subtotal Park/Zoo Facilities 3,903,247

Civic Center Improvements

Civic Center Dry Steam Renovation 300,000

Civic Center Fountain Repair - Sasscer Park 200,000

Civic Center Irrigation Controller Replacement 50,000

Civic Center Japanese Garden Renovation 100,000

Civic Center Plaza of the Sun/Mall Drought Tolerant Landscape 500,000

Civic Center Renovate ADA Access 100,000

Subtotal Safety/Mobility Improvements 1,250,000

TOTAL BUILDING FACILITIES IMPROVEMENTS 5,740,614

GRAND TOTAL 44,967,732

22

FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 TOTAL

I. STREET IMPROVEMENTS

Alley Rehabilitation 126,145 150,000 150,000 150,000 150,000 150,000 150,000 1,026,145

Arterial Street Rehabilitation 3,736,897 6,352,403 6,352,403 6,352,403 6,352,403 6,352,403 6,352,403 41,851,315

Curb, Gutter, Sidewalk Improvem 200,000 250,000 250,000 250,000 250,000 250,000 250,000 1,700,000

Local Street Rehabilitation 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 14,000,000

Neighborhood Street Rehabilitatio 1,033,604 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 7,033,604

Planning 400,000 400,000 400,000 400,000 400,000 400,000 400,000 2,800,000

Street/Bridge Improvements &

Widening13,033,670 0 0 0 0 0 0 13,033,670

Total 20,530,316 10,152,403 10,152,403 10,152,403 10,152,403 10,152,403 10,152,403 81,444,734

II.TRAFFIC IMPROVEMENTS

Planning 600,948 748,500 680,000 180,000 180,000 180,000 180,000 2,749,448

Traffic Improvements 665,050 100,000 100,000 100,000 100,000 100,000 100,000 1,265,050

Traffic Safety / Mobility Improve 6,313,752 7,182,448 1,063,000 0 0 0 0 14,559,200

Total 7,579,750 8,030,948 1,843,000 280,000 280,000 280,000 280,000 18,573,698

III. UTILITY/DRAINAGE/LIGHTING

IMPROVEMENTS

Planning 150,000 0 0 0 0 0 0 150,000

Sewer Improvements 846,752 2,500,000 3,000,000 0 0 0 0 6,346,752

Storm Drain/Water Quality

Improvement 4,045,000 1,200,000 0 0 0 0 0 5,245,000

Street Lighting Improvements 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000

Water Improvements 3,600,000 4,000,000 0 0 0 0 0 7,600,000

Water/Sewer Facility Improvement 2,275,300 1,000,000 3,000,000 0 0 0 0 6,275,300

Total 11,117,052 8,900,000 6,200,000 200,000 200,000 200,000 200,000 27,017,052

IV. CITY FACILITY IMPROVEMENTS

Park Facility Improvements 5,740,614 0 0 0 0 0 0 5,740,614

Total 5,740,614 0 0 0 0 0 0 5,740,614

GRAND TOTAL 44,967,732 27,083,351 18,195,403 10,632,403 10,632,403 10,632,403 10,632,403 132,776,098

SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM

FY 17-18 THROUGH FY 23-24

23

city of santa ana fiscal year 2017-2018 · 2018. 8. 13. · city of santa ana . fiscal year...

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