city of hardin · serx'ices as one contract, it xxas seconded b\ .anyex ine. on a x'oiee...

$: City of Hardin · Serx'ices as one contract, it xxas seconded b\ .Anyex ine. On a x'oiee xote. the motion xvas unanimously approx ed. Dill asked to do a Request for Profe.ssional$
City of Hardin 406 North Cheyenne Hardin MT 59034 (406) 665‐9292

Committee Meeting AGENDA

March 26, 2019 Council Chambers

PUBLIC COMMENT:

Sewer & Water 6:30 p.m.

o Matovich extension

Meeting adjourned at ____________P.M

Rock Massine

From: Kurt Thomson

Sent: Thursday, June 07, 2018 1:33 PMTo: Rock Massine

Subject: RE: 5th st

Attachments: Porbable Cost Opinions 6-7-2018.pdf

Hi Rock

I ran 3 separate estimates for the water and sanitary sewer extensions. I ran one with the sewer deep, about 300 feet tothe west. The second is with the sewer still deep, but about 200 feet. And the 3'^ was about 200 feet with the sanitarysewer shallower and an internal drop manhole.

Please let me know if you have any questions.

Thanks Rock

Kurt

Kurt Thomson, P.E.

Senior Engineer/Associate PrincipalStahly Engineering & Associates, Inc851 Bridger Drive. Suite 1 | Bozeman, MT 59715Phone: (406) 522-9526 | Fax: (406) 522-9528

www.seaens.com

From: Rock Massine <[email protected]>

Sent: Wednesday, June 06, 2018 7:26 AM

To: Kurt Thomson

Subject: 5th st

Good morning to kurt, the mayor asked last night if I had heard anything from you on st just thought I would seewhere we are on this.

RockJ. Massine

Assistant Superintendent Public Works

cityofHardinOPINION OF PROBABLE COST FORlA^ER AND SEWER EXTENSION ■

WITH SHALLOW SAN SEWER CONSTRUCTION

Unit Quantity Unit Cost Total

ADMINISTRATIVE/OTHER

Mobilization/Bonding/Insurance % 10 N/A $ 5,967.50

GENERAL SITE/CIVIL

Gravel Restoration and Reseeding LS 1 $ 2,000.00 $ 2,000.00

Utility Conflicts LS 1 $ 2,000.00 $ 2,000.00

Dewatering LS 1 $ 2,500.00 $ 2,500.00

GRAVITY SEWER COLLECTION

8-Inch SDR 35 Sewer Main IF 220 $ 65.00 $ 14.300.00

4-Inch Sewer Service Stub EA 1 $ 500.00 $ 500.00

48" Manhole EA 2 $ 4,000.00 $ 8,000.00

Extra Vertical Depth 48" Manhole VF 3 $ 125.00 $ 375.00

Connect to Existing Manhole EA 1 $ 2,000.00 $ 2,000.00

Internal Drop Inlet Installation EA 1 $ 1,500.00 $ 1,500.00

Trench Plug EA 1 $ 1,000.00 $ 1,000.00

WATER SYSTEM

8-Inch C900 PVC Water Main IF 200 $ 65.00 $ 13,000.00

1-Inch Water Service Stub EA 1 $ 1,500.00 $ 1,500.00

Fire Hydrant EA 1 $ 4,000.00 $ 4,000.00

12" Gate Valve EA 1 $ 3,000.00 $ 3,000.00

12" X 8" Reducer EA 1 $ 750.00 $ 750.00

Connect to Existing Water Main EA 1 $ 1,750.00 $ 1,750.00

Cap Existing 12" to North EA 1 $ 500.00 $ 500.00

Trench Plug EA 1 $ 1,000.00 $ 1,000.00

SUBTOTAL $ 65,642.50

Engineering and Construction Management @ 20% % 0.20 $ 65,642.50 $ 13,128.50

Review Fees LS 1 $ 500.00 $ 500.00

Contingency @ 10% % 0.10 $ 65,642.50 $ 6,564.25

TOTAL $ 85,835.25

6/6/2018

CITY OF HARDIN

OPINION OF PROBABLE COST FOR WATER AND SEWER EXTENSION

WITH DEEP SAN SEWER TO THE WEST ~ 200 FEET



Mobilization/Bonding/lnsurance % 10 N/A $ 6,287.50

GENERAL SITE/CIVIL

Gravel Restoration and Reseeding IS 1 $ 2,000.00 $ 2,000.00

Utility Conflicts LS 1 $ 2,000.00 $ 2,000.00

Dewatering LS 1 $ 4,000.00 $ 4,000.00


8-Inch SDR 35 Sewer Main LF 220 $ 75.00 $ 16,500.00


48" Manhole EA 2 $ 4,000.00 $ 8,000.00

Extra Vertical Depth 48" Manhole VF 11 $ 125.00 $ 1,375.00


Trench Plug EA 1 $ 1,000.00 $ 1,000.00

WATER SYSTEM

8-Inch C900 PVC Water Main LF 200 $ 65.00 $ 13,000.00


Fire Hydrant EA 1 $ 4,000.00 $ 4,000.00

12" Gate Valve EA 1 $ 3,000.00 $ 3,000.00

12" X 8" Reducer EA 1 $ 750.00 $ 750.00



Trench Plug EA 1 $ 1,000.00 $ 1,000.00



Review Fees LS 1 $ 500.00 $ 500.00

Contingency @ 10% % 0.10 $ 69,162.50 $ 6,916.25

TOTAL $ 90,411.25

6/6/2018

CITY OF HARDIN

OPINION OF PROBABLE COST FOR WATER AND SEWER EXTENSION

WITH DEEP SAN SEWER TO THE WEST ~ 300 FEET



Mobilization/Bonding/lnsurance % 10 N/A $ 7,800.00

GENERAL SITE/CIVIL

Gravel Restoration and Reseeding LS 1 $ 2,000.00 $ 2,000.00

Utility Conflicts LS 1 $ 2.000.00 $ 2,000.00

Dewatering LS 1 $ 5,000.00 $ 5,000.00


8-Inch SDR 35 Sewer Main LF 320 $ 75.00 $ 24,000.00


48" Manhole EA 2 $ 4,000.00 $ 8,000.00

Extra Vertical Depth 48" Manhole VF 12 $ 125.00 $ 1,500.00


Trench Plug EA 1 $ 1,000.00 $ 1,000.00

WATER SYSTEM

8-Inch C900 PVC Water Main LF 300 $ 65.00 $ 19,500.00


Fire Hydrant EA 1 $ 4,000.00 $ 4,000.00

12" Gate Valve EA 1 $ 3,000.00 $ 3,000.00

12" X 8" Reducer EA 1 $ 750.00 $ 750.00



Trench Plug EA 1 $ 1,000.00 $ 1,000.00



Review Fees LS 1 $ 500.00 $ 500.00

Contingency @ 10% % 0.10 $ 85,800.00 $ 8,580.00

TOTAL $ 112,040.00

luiy 21,2015 ■ Minutes

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THE COMMON COUNCILCITY of HARDIN, MONTANA

COUNCIL MEETING; Tht- Regular Council Meeting for July 21. 2015 was called toorder at 7:30 p.m. with Maj or Jack Lane presiding by reciting the Pledge of Allegiance.

The following Aldermen were present: Karen Molina. Randy Angevinc. Jerr>'Wemple. Clajton Greer and Kennj' Kepp. I larrv' Kaulzman was absent.

.Also present: City Attorney Bob Sni\el>. Finance Ofllce/Citj' Clerk MichelleDyckman. Public Works Superintendent Rus.sell Dill, and several members of the public.

MINUTES OF THE PREVIOUS MEETINGS: Molina made the motion to approve theminutes as written for the .lulj 7 and 15 Council and Conimiitce meetings. Motion secondedby Greer. On a \ oice \oie. the motion was unanimously approx ed.

PUBLIC COM.MENT:

Theresa and Bill Mori said there was confusion on whether the Janitorial bid was to beawarded in two parts or one.

Cor\' Kenney commeiucd on how he thinks the Max'or does not allow publiccomment throughout Council meetings.

COMMUNICATIONS:

The National Park Serxice had infonnaiion for the Little Big Horn BattlefieldManagement Plan.

OLD BUSINESS:

Tlte County's request of an additional S25.000 for each of the ne.xt two years xvasdebated. Discussion xvas opened up to the audience. Steve Mopes did not think that Citx-residents should pay for it. Greer made a motion to offer the County the current amount of5425,000 for one year, it xva.s seconded by Kepp. On a xoice vote, the motion xvas approx'ed.(4/0, Molina abstained.)

Kepp reported that a meeting xvas held with Two Rivers Trade Port Authority earlierto discuss a Memorandum of Understanding. There xvill be another meeting at TRA's nextmeeting on .August 3 at 5:30 p.m.

NEW BUSINESS:

The .Agreement between the Citx' of llardin and Teamsters Union Local 190 waspresented. Steve Hopes noted his concerns with the employees' x'oie. Snix'ely cautioned thatthe Agreement is betxveen the City and the Union. The employees and the State recognizedthe Teamsters as the unit to negotiate xviih the City. .Angevinc made the motion to approxethe .Agreement. It was seconded by Greer. On a xoiee vote, the motion xvas approved. (3/2.Molina. Greer and .Angevinc in faxor and Kepp and Wcmpic against.)

Jo.Ann Fcger asked about redistributing some of the llower pots. Dill xvill sec that getsdone.

The bids for Janitorial Services were discussed. Since there xvas confusion whether

about the bid. Snivel}' recommended rcbidcling. Kepp made a motion to bid JanitorialSerx'ices as one contract, it xxas seconded b\ .Anyex ine. On a x'oiee xote. the motion xvasunanimously approx ed.

Dill asked to do a Request for Profe.ssional Qualifications (RFQ) for engineeringserx'ices. There will be xx'uier main extensions for Watson Drive and 5''' Sireei. and grit andgrease issues at the Wastexvater plant that xvill need these services. Kepp made the motion. Itxvas seconded bx- Angex ine. On a voice vote, the motion xvas unanimously approx'ed.

\'Crs contract xvith City is up for renexxal. They are offering S40 per ton for scrap.Wemple made the motion to extend the contract for one year. It xxas seconded by Kepp. On avoice vote, the motion was unanimously approved.

STAFF REPORTS

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April 19,2016 - Minutes

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THE COMMON COUNCIL

CITY of HARDIN, MONTANA

COUNCIL MEETING: The Regular Council Meeting for April 19, 2016 was called toorder at 7:30 p.m. with Mayor Jack Lane presiding by reciting the Pledge of Allegiance.

The following Aldermen were present: Karen Molina, Harry Kautzman, Kenny Kepp,Jeremy Krebs, Darren Zent and Clayton Greer.

Also present: Finance Officer/City Clerk Michelle Dyckman, Public WorksSuperintendent Russell Dill, Accounting & Records Tech Angela Zimmer, City Attorney BobSnively and several members of the public.

MINUTES OF THE PREVIOUS MEETINGS: Kautzman made the motion to approve theminutes as written for the April 5, 2016 Council and Committee meetings. Motion secondedby Greer. On a voice vote the motion was unanimously approved.

PUBLIC COMMENT:

Cory Kenney addressed Council about the wording in Resolution NO. 2096.

Laurie Tschetter noted that she is still waiting for information she requested before thediscussion of fees for records requested were addressed.

COMMUNICATIONS:

The City received a Newsletter from MT DOT and also received a copy of the STIP.

MAYOR:

Mayor Lane reported that the war on coal is affecting the City financially.

OLD BUSINESS:

Zent reported that the Agreement for Legal Services Contract from Knudsen &Knudsen, PLLC had been reviewed. Zent motioned to approve and implement the proposal.Molina seconded. On a voice vote the motion was unanimously approved. Knudsen will besworn in tomorrow.

Snively reported updated information on the Lighting Districts. There are 628 lightsin the City limits and one at the City Landfill under contract with Northwestem Energy. Thereis a $0.64 a month fee for operation and a $0.62 a month fee for maintenance for each pole.They would remove individual lights and poles, but would charge the City. He cautionedcouncil that there are three pending lawsuits and that a closed session to discuss litigationshould be considered before setting assessments.

Molina asked for an update on the TIED bond. Dyckman reported that the full interestpayment could not be made for March.

NEW BUSINESS:

A request was submitted to add a City Court Clerk III position to the Union pay matrix.Molina asked what the current pay matrix was and what the Clerk III position would pay.Dyckman reported that Clerk I is $12.00 |>er hour, Clerk II is $14.00 per hour, and Clerk IIIwould start at $17.50 per hour. Molina expressed concern of approving a pay raise with thecurrent budget situation. Krebs noted that it is better to have someone with experience thanwith no experience. Mayor Lane said that Court is running well, it is worth the investment.Zent motioned to approve the Court Clerk III position to be added to the pay matrix. Krebsseconded. Motion passed 4/2 (Molina and Kautzman dissent).

STAFF REPORTS:

Public Works:

Dill reported that he has been working with Stahly Engineering regarding the 5*^ Streetwater main extension. Krebs asked why the extension is needed. Dill noted that the basis ofextending the water service is to help drive development. Greer asked if it would be a loop

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system. Dill said that it would probably be a blow - off system and that he will give Councilupdates in the future.

Dill reported that Walt Egged completed a survey at the home of Frank Krebs. Herequested for City staff to meet with Krebs to negotiate terms to present to Council forapproval. Small portions of the easement are off on the ends. Kepp noted that the easementhas been addressed by the City before. Greer reported that the sewer line is not outside of theeasement, the middle is fine. It was the consensus to allow the negotiation.

Dill reported that weed mowing was placed out to bids and two bids were received.One of the bids was not submitted as requested, so it was not considered. Greer motioned toapprove the bid from James Unruh. Kautzman seconded. On a voice vote the motion wasunanimously approved.

Dill reported that the Landfill compactor was placed out to bid. One bid was receivedfrom T & E Cat, it is still currently under review. He noted that the City is submitting a grantrequest to the Coal Board for assistance with the purchase of a new compactor. He also addedthat in the last two years it has broken down on an average of every ten days.

Dill reported that Healthy Hardineers would like to install bike racks on Center Avenuein front of the Plaza. He presented two pictures of the bike racks. Greer asked if it would bemounted on the sidewalk and if it could be positioned to where it is not in foot traffic. Molinanoted that it is too close to the curb. Krebs suggested turning them East and West and that itwould be a nice addition. Krebs motioned to approve the bike racks to be installed in front ofthe Plaza. Kepp seconded. On a voice vote the motion was unanimously approved.

Dill reported that the Healthy Hardineers are requesting a street closure at the 200Block of Center Avenue for the River Valley Farmers Market each Thursday from 5:00 p.m.to 7:30 p.m. beginning August 4'*' to September Krebs motioned to approve the streetclosure. Zent seconded. On a voice vote the motion was unanimously approved.

Finance:

Dyckman requested permission to go out for a Request For Qualifications for ITServices. Kautzman motioned to grant permission to place a RFQ for IT Services. Greerseconded. On a voice vote the motion was unanimously approved.

Dyckman noted that the City has begun the Unclaimed Property process. The list hasbeen posted and any claims not responded to by May 20'*' will be submitted to Council forapproval before forwarding to the State of Montana as Unclaimed Property.

Dyckman reported that Joint Powers Trust submitted proposals for next year's healthinsurance. The rate increases will be anywhere from 8.24% to 10.99% depending on the optionselected.

Economic Development:Mayor Lane reported that Love's Truck Stop will begin construction May 1".

COMMITTEE REPORTS:

Sewer & Water:

Kepp reported that Railroad Street is draining well. The City has made progress on thestorm drain system.

Law Enforcement:

Zent reported that he will coordinate with the County to see if a meeting at 11:00 a.m.on April 28'*' could be scheduled. He noted that the City will move forward with a lawenforcement levy to raise money for law enforcement services.

Streets & Alleys:Kautzman reported that Operation Sparkle is scheduled for May 6,2016.

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May 17,2016 - Minutes

OLD BUSINESS:

Dill spoke with City Attorney Knudsen for recommendations on a handicap parkingspace at Big Horn Valley Health Center. He recommended for it to be as easily accessible aspossible and to have a ramp close to the space. Greer noted that it may not be accessiblebecause it is an exposed sidewalk, there is a basement below. Mayor Lane noted that thehandicap parking space will continue to be considered and action will be deferred.

Zent reported that the Public Safety Levy to pay for Law Enforcement has to besubmitted by August 15"' to be on the November ballot. Molma and Kautzman reported thatthey have heard comments from people that are concerned they will have to pay for LawEnforcement twice. Kepp suggested to work on the levy at the June 13"* Budget Meeting.

NEW BUSINESS:

Dill requested a Special Council Meeting on the 24"* of May to discuss the LandfillCompactor bid. Kepp noted that an application has been submitted to the Coal Board for agrant for the compactor. Dill reported that the Coal Board meeting is on June 16"*. Keppmotioned to approve the request for a Special Council Meeting to be scheduled for May 24,2016 at 7;00 p.m. Kautzman seconded. On a voice vote the motion was unanimouslyapproved.

Bill Hodges, with Big Horn Hospital Association, requested approval for stop signs ora painted crosswalk at the parking lot where the helicopter comes in. It is a safety hazard foranyone that crosses Division Street from the parking lot. Mr. Hodges noted that Big HornHospital would pay for the request upon approval. Krebs motioned for approval for stop signsand for a crosswalk if Big Horn Hospital pays all costs for sign poles and installation. Zentseconded. On a voice vote the motion was unanimously approved.

Dyckman reported that NorthWestem Energy has submitted a Zoning Change PermitApplication to the City-County Planning Board for 117 East S"* Street. The request will changethe lot from R-1 to C-1. She questioned if the City wanted to consider being a part of theprocess and change the zoning on the City waterfill station that is located across the alley fromthe NorthWestem Energy lot. Greer motioned to start the process for changing the zoningfrom R-1 to C-1. Krebs seconded. On a voice vote the motion was unanimously approved.

Dyckman presented the different contract options offered by JPT. She noted that theCity committed to a three year contract last year. Krebs asked if Dyckman could getclarification on the options if we fail the requirement for health screening participation. Therewill be a Special Council Meeting on May 24, 2016 at 7:30p.m. to decide on which option toselect.

STAFF REPORTS:

Public Works:

Dill updated information regarding the S"" Street Water Main Extension. He hascontacted Stahly and it would be an additional $10,000.00 to $12,000.00 to have the scope ofwork developed and submitted to DEQ. He is recommending not to continue further with theproject. He would like to work more on Watson Drive. Greer motioned to discontinue the 5"*Street Water Main Extension project and focus on Watson Drive. Krebs seconded. On a voicevote the motion was unanimously approved.

Finance:

Dyckman reported that she will start working on budget amendments.

Legal:Knudsen reported that he is looking for guidance from Council concerning the Safety

Mill Levy. Kepp and Zent suggested to approach it with a dollar amount.

Economic Development:

COMMITTEE REPORTS:

Sewer & Water:

Law Enforcement:

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August 2,2016 - Minutes

NEW BUSINESS:

Mayor Lane reported that Sharon Tripp of Tripp & Associates submitted a Proposal foran audit contract. Kepp motioned for approval to continue with Tripp &, Associates. Greerseconded. On a voice vote the motion was unanimously approved.

Dyckman reported that Morrison - Maierle and DIS Technologies submitted proposalsfor IT Services. She noted that the County has DIS Technologies and that they are happy withthem. Krebs asked if it was recommended to go with them and Dyckman responded with yes.Kxebs motioned for approval to contract with DIS Technologies. Zent seconded. On a voicevote the motion was unanimously approved.

STAFF REPORTS:

Public Works:

Dill asked Council for approval to rent a dozer in the amount of approximately315,000.00 for the Landfill. The dozer is necessary for the dirt work that needs to be done.Kautzman asked how long the rental would be needed for and Dill reported tiiat it would befor one month. Kepp motioned for approval for the rental. Kiebs seconded. On a voice votethe motion was unanimously approved.

Dill reported that the River Valley Farmers Market has asked the City to donate fundingfor a porta potty and wash station. Krebs motioned for approval for the donation up to 3600.00.Zent seconded. On a voice vote the motion was unanimously approved.

Dill reported that the JailHouse Gallery contacted him about street closure of the 200Block for the Duck Derby that will be held this Friday, August S'*'.

Finance:

Dyckman reported on Certified Taxable Values. She requested a Budget Meeting forAugust 16"". She also noted that tax levies will need to be set at the September 6"* CouncilMeeting.

Legal:

Economic Development:Jeff McDowell reported that the Detention Facility is waiting for a response firom BIA.

He is anticipating for Hardin to be invited to a Cooperative Housing Development Workshopthat is scheduled for September.

COMMITTEE REPORTS:

City Policy:The Committee agreed to study the wage equalization proposal. A committee meeting

is scheduled for Monday, August 8, 2016 at 10:00 a.m. in the Mayor's office. Mayor Lanenoted that members of the public are invited to attend.

Sewer & Water:

Kepp reported that Stahly Engineering has taken a look at the extension of the watermain at Custer. Dill noted that the Custer extension plans are complete. He will talk toSpringline after he receives them. Also, a walk through was done with Blue Line Engineeringand Mr. Yerger. Mr. Verger will be seeking approval to put in water and sewer service lines.

Law Enforcement:

Zent encoiuaged citizens to attend the County's informational meetings concerning theproposed jail.

Streets & Alleys:

Paries & Playgrounds:Krebs repotted that the parks look really good.

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September 20, 2016 - Minutes

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THE COMMON COUNCIL

CITY of HARDIN, MONTANA

COUNCIL MEETING: The Regular Council Meeting for September 20,2016 was calledto order at 7:30 p.m. with Mayor Jack Lane presiding by reciting the Pledge ofAllegiance.

The following Aldermen were present: Karen Molina, Clayton Greet, Kenny Kepp,Harry Kautzman, Darren Zent, and Jeremy Krebs

Also present: Finance Officer/City Clerk Michelle Dyckman, Public WorksSuperintendent Russell Dill, Accounting & Records Tech Angela Zimmer, City AttorneyJordan Knudsen and several members of the public.

MINUTES OF THE PREVIOUS MEETINGS; Greer made the motion to approve theCouncil and Committee minutes as written for September 6, 2016. Motion seconded byKautzman. On a voice vote the motion was unanimously approved.

PUBLIC COMMENT:

Corey Kenney questioned the garbage rates and how to handle commercial properties.He noted that the rates for Grandview went up 15% just from two weeks ago and that he ishoping that changes will happen if requested by an owner. He would like to see the informationon exhibit B of Resolution NO. 2111 reported in units, to make it easier to understand. Also,he requested to be notified if EDU's are used to calculate water and sewer rates. Kenney notedthat he does not support selling the lot by the Fire Hall.

COMMUNICATIONS:

Dyckman reported that the rate projections from Montana Rural Water Systems areavailable.

MAYOR:

OLD BUSINESS:

The City has received the appraisal of the lot by the Fire Hall. There was no furtherdiscussion.

Dill requested approval of the Yerger Subdivision agreement. Kautzman motionedfor approval. Krebs seconded. On a voice vote the motion was approved. Greer abstained.

Dill reported that Yerger has invested his own money in developing the infrastructureat Yerger Subdivision by putting in the water and sewer services and asked if the approval ofa reduction in the amoimt of investment fees could be included with the plat approval request.Krebs asked if it would be okay to include. Dill made a recommendation to Council to acceptthe Yerger Plat and approve the reduced rate for Investment fees. Krebs motioned for approval.Kepp Seconded. On a voice vote the motion was approved. Greer abstained.

NEW BUSINESS:

STAFF REPORTS:

Public Works:

Dill asked Council for approval of Springline's bid in the amount of $51,480.00 toinstall a Water Main Extension from Custer Avenue to the comer of Gable. Kepp motionedfor approval. Krebs seconded. On a voice vote the motion was unanimously approved.

Finance:

Dyckman reported that she was notified by the County that Rocky Mountain Powerhad paid their 2015 delinquent taxes on one account.

Dyckman reviewed the Pledge Report and asked Council for approval. Kautzmanmotioned for approval. Kepp seconded. On a voice vote the motion was unanimouslyapproved.

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by DEQ to be used as daily cover. Kepp asked what they were quoted. Knudsen reported thecurrent rate of $41.25. Kautzman motioned to make an exception and accept the dirt. Krebsseconded. On a voice vote the motion was unanimously approved.

Dyckman provided information on rates for accepting dirt at the landfill. It is inquestion if it should be required for field dirt to be tested just as contaminated soil would.Greer reported the City would like to accept dirt to be used as daily cover, but it a concern toaccept it not knowing the history of it. Krebs added it could be done on a case by case basis.Dyckman reported the City has received many calls about accepting dirt. A committee meetingwill be scheduled May 1" to discuss dirt rates.

NEW BUSINESS:

Mayor Purcell reported the HVFD held their 2018 office elections on April S"*". JoeConnelly was appointed as Chief. He also reviewed the other appointments.

STAFF REPORTS:

Public Works:

Mayor Pttrcell reported the City is waiting for more bids on the roof and also waitingto receive information from the insurance.

Finance:

Dyckman reported the City recently held employee meetings to receive their inputregarding the health insurance proposals. The overall feeling is employees want to stay withJoint Powers Trust (JPT).

Dyckman reviewed the Montana Municipal Interlocal Authority (MMIA) Workers'Compensation Program and Liability Program rates for Fiscal Year 2018.

Legal:Knudsen reported he sent the proposed draft from Sibanye-Stillwater to MMIA for

review. MMIA rejected the insurance clauses. He returned the draft to Sibanye-Stillwaterwith recommendations. Kautzman and Krebs voiced that if their proposed contract is not fairto the City, they do not wish to continue to negotiate.

Economic Development:

COMMITTEE REPORTS:

Personnel Policy/City Policy:Mayor Purcell announced the interview date for Superintendent of Public Works is

tentatively set for April 24"' at 7:00 p.m.

Sewer & Water:

Kepp reported Jon Darr Matovich has requested a water and sewer connection to LLSubdivision from 5"" street The cost ofthe project would need to be determined before Councilvotes on it.

Law Enforcement:

Zent reported there was a Law Enforcement meeting on April 5"*. The County wantsan increase in funding, but numbers were not provided. Another meeting is scheduled for MaylO"'at 11:00 a.m.

Streets & Alleys:Kautzman reported the City crew has been out sweeping streets and patching holes.

Parks & Playgrounds:Krebs will talk with Rock Massine to verify when the park restrooms will be open.

Kepp reported Dick Salyer had contacted him about spraying the parks. Krebs noted it hasbeen budgeted for.

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June 19,2018 - Minutes

Parks & Playgrounds:Krebs reported the parks look good.

Finance/Landfill:

Budget meetings are continuing as needed.

Resolutions & Ordinances:

SPECIAL COMMITTEES:

PETITIONS & COMMUNICATIONS;

Mayor Purcell reported training dates are included in the information from the MontanaDepartment of Transportation regarding the Transportation Alternatives (TA) program and theMontana Fish Wildlife & Parks Recreational Trails Programs.

UNFINISHED BUSINESS:

Mayor Purcell reported Jon Darr Matovich had previously approached Councilrequesting a water and sewer connection to LL Subdivision. Stahly has provided threeproposals. Krebs and Molina agreed it would be a lot of money to commit for one person.Council was in agreement to table the proposals.

Knudsen reported the proposed contract between the City and Stillwater Mining hasbeen approved by Montana Municipal Interlocal Authority (MMIA). Zent motioned toapprove the contract as written. Kautzman seconded. Dyckman pointed out in section I itnotes a one-year notice (365 days) from either party is required to end the normal term and insection VIII it notes Stillwater shall have the right to terminate upon a thirty (30) days' writtennotice. Zent amended his motion to include clarification for both sections to require a thirty(30) days' written notice to terminate the agreement and give the authority to Mayor Purcell tosign the revised contract. On a voice vote the motion was unanimously approved.

NEW BUSINESS;

Joe Connelly, Fire Chief of the Hardin Volunteer Fire Department, reported fimding islow for the annual 4*^ of July fireworks display. There is $2000 in the budget. Krebs asked ifthe Chamber of Commerce has provided any sponsorship. Connelly reported they have notyet. Kepp noted in the past it was never the responsibility of the Fire Department to fundraisefor the fireworks, usually the Chamber would handle it. Kepp motioned to provide anadditional $1500. Molina seconded. On a voice vote the motion was approved. (5/0) Krebsabstained.

Donna Pratt requested a street closure at the 200 Block of Center Avenue for the RiverValley Farmers Market each Thursday beginning August 2"'' to September 13"*. She also askedif the City could supply the portable toilets and hand sanitizing station. Krebs motioned toapprove the requests. Greer seconded. On a voice vote the motion was unanimously approved.

Mayor Purcell reported Rocky Mountain Power is scheduled to be caught up withLandfill payments by August 15'*'.

Letters of Interest for individuals interested in City Council Ward 3 can be submittedto Mayor Purcell at the City offices by July n"**. The submissions that meet the requirementswill be reviewed by Council for approval and appointment. The individual will be required toapply to run in the next scheduled election if they are interested in remaining on Council.

WBI Energy Corrosion Services offers a bi-monthly maintenance which includestraveling to the site and verifying the rectifier is operating as intended every other month. Acontract has not been received.

STAFF REPORTS:

Public Works;

Mayor Purcell reported the power went out at the Wastewater Treatment Plant miUtipletimes yesterday, but it has been good today.

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city of hardin · serx'ices as one contract, it xxas seconded b\ .anyex ine. on a x'oiee...

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