city of the colony city council agenda tuesday ......meeting date: 09/19/2017 page - 3 c. council...

CITY OF THE COLONYCITY COUNCIL AGENDA

TUESDAY, SEPTEMBER 19, 20176:30 PM

TO ALL INTERESTED PERSONSNotice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony,Texas to be held at 6:30 PM on TUESDAY, SEPTEMBER 19, 2017 at CITY HALL, 6800 MAIN ST.,THE COLONY, TX, at which time the following items will be addressed:

1 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS

1.1 Call to Order

1.2 Invocation

1.3 Pledge of Allegiance to the United States Flag

1.4 Salute to the Texas Flag

1.5 Proclamation recognizing September 15, 2017 as "National POW/MIA Recognition Day" (Council)

1.6 Proclamation recognizing September 17-23, 2017 as "Constitution Week" (Council)

1.7 Recognize Mariko Lanicek, Tourism Specialist on achieving Texas Destination Marketer certification(Communications, Baxter)

1.8 Items of Community Interest

1.9 Receive presentation from Parks and Recreation regarding upcoming events and activities (PARD,Stansell)

2 WORK SESSIONThe Work Session is for the purpose of exchanging information regarding public business orpolicy. No action is taken on Work Session items. Citizen input will not be heard during thisportion of the agenda.

2.1 Presentation by Simple Recycling regarding recycling textiles (Environmental Services, Gilman)

2.2 Council to provide direction to staff regarding future agenda items (Council)

3 CITIZEN INPUTThis portion of the meeting is to allow up to five (5) minutes per speaker with a maximum ofthirty (30) minutes for items not posted on the current agenda. The council may not discuss theseitems, but may respond with factual data or policy information, or place the item on a futureagenda. Those wishing to speak shall submit a Request Form to the City Secretary.

4 CONSENT AGENDA

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REGULAR SESSION of the CITY COUNCIL AgendaMeeting Date: 09/19/2017

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The Consent Agenda contains items which are routine in nature and will be acted upon in onemotion. Items may be removed from this agenda for separate discussion by a Council member.

4.1 Consider approving City Council Regular Session minutes for September 5, 2017 (City Secretary,Stewart)

4.2 Consider approving a resolution authorizing the City Manager to execute Contract Amendment #1 withHalff Associates, in the amount of $35,250 for design, bid and construction phase services forpedestrian bridge abutments on Taylor Street Drainage Area (Stream SC-1A corridor) with fundingprovided by the Community Development Corporation. (PARD, Morgan)

5 REGULAR AGENDA ITEMS

5.1 Discuss and consider approving a resolution of The Colony Economic Development Corporationauthorizing the issuance of The Colony Economic Development Corporation Sales Tax Revenue Bonds,Taxable Series 2017 and resolving other matters incident and related thereto (General Admin, Miller)

5.2 Discuss and consider approving a resolution amending Fiscal Year 2016-17 Master Fee Schedule forFiscal Year 2017-18 effective October 1st 2017 (General Admin, Miller)

5.3 Discuss and consider approving an ordinance adopting the City of The Colony Fiscal Year Budgetbeginning October 1, 2017 through September 30, 2018; providing for intra and inter departmental fundtransfers; providing for the investment of certain funds; providing that expenditures for said fiscal year tobe made in accordance with said budget (General Admin, Miller)

5.4 Discuss and consider approving a resolution ratifying the property tax increase reflected in the City ofThe Colony Budget for Fiscal Year 2017-18 (General Admin, Miller)

5.5 Discuss and consider approving an ordinance adopting the City of The Colony tax rate of $.665 per$100 valuation on January 1, 2017; tax rate is comprised of $.515 M&O and $.15 General Fund DebtService (General Admin, Miller)

5.6 Discuss and consider an ordinance levying the Public Improvement District Annual Assessment onproperties located within the City of The Colony Public Improvement District No. 1. Approving theService and Assessment Plan for the District for the Fiscal Year 2017-18 and approving an AssessmentRoll (General Admin, Maurina)

6 EXECUTIVE SESSION

6.1 A. Council shall convene into a closed executive session pursuant to Section 551.072 of the TexasGovernment Code to deliberate the purchase, exchange, lease, or value of real property.

B. Council shall convene into a closed executive session pursuant to Section 551.071 of the TexasGovernment Code to seek legal advice from the city attorney regarding pending or contemplatedlitigation – Appeal of Brazos Electric Power Cooperative, Inc., PUC Docket No. 45175 and City ofThe Colony, Texas v. Brazos Electric Power Cooperative, Inc. matter, Cause No. 16-06424-16.

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C. Council shall convene into a closed executive session pursuant to Section 551.071 of the TexasGovernment Code to seek legal advice from the city attorney regarding pending or contemplatedlitigation – Atlantic Colony Venture I, LLC and Atlantic Colony Venture II, LLC v. City of The Colony,Texas, et al., Cause No. 16-02219-442.

D. Council shall convene into a closed executive session pursuant to Section 551.074 of the TexasGovernment Code to deliberate the appointment, employment, evaluation, reassignment, duties,discipline, or dismissal of the Municipal Judge.

E. Council shall convene into a closed executive session pursuant to Section 551.074 of the TexasGovernment Code to deliberate the appointment, employment, evaluation, reassignment, duties,discipline, or dismissal of the City Manager.

F. Council shall convene into a closed executive session pursuant to Section 551.074 of the TexasGovernment Code to deliberate the appointment, employment, evaluation, reassignment, duties,discipline, or dismissal of the Director of Community Relations and Programming.

6.2 A. Any action as a result of executive session regarding the purchase, exchange, lease, or value of realproperty.

B. Any action as a result of executive session regarding pending or contemplated litigation – Appeal ofBrazos Electric Power Cooperative, Inc., PUC Docket No. 45175 and City of The Colony, Texas v.Brazos Electric Power Cooperative, Inc. matter, Cause No. 16-06424-16.

C. Any action as a result of executive session regarding the pending or contemplated litigation - AtlanticVenture, LLC and Atlantic Colony Venture II, LLC v. City of The Colony, Texas, et al.

D. Any action as a result of executive session regarding the appointment, employment, evaluation,reassignment, duties, discipline, or dismissal of the Municipal Judge.

E. Any action as a result of executive session regarding the appointment, employment, evaluation,reassignment, duties, discipline, or dismissal of the City Manager.

F. Any action as a result of executive session regarding the appointment, employment, evaluation,reassignment, duties, discipline, or dismissal of the Director of Community Relations and Programming.

EXECUTIVE SESSION NOTICEPursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of theabove items may be considered in executive session closed to the public, including but not limitedto consultation with attorney pursuant to Texas Government Code Section 551.071 arising out ofthe attorney’s ethical duty to advise the city concerning legal issues arising from an agenda item.Any decision held on such matter will be taken or conducted in open session following theconclusion of the executive session.

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ADJOURNMENTPersons with disabilities who plan to attend this meeting who may need auxiliary aids such asinterpreters for persons who are deaf or hearing impaired, readers or, large print are requested tocontact the City Secretary’s Office, at 972-624-3105 at least two (2) working days prior to themeeting so that appropriate arrangements can be made.

CERTIFICATIONI hereby certify that above notice of meeting was posted outside the front door of City Hall by5:00 p.m. on the 14th day of September 2017.

____________________________________Tina Stewart, TRMC, City Secretary

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CITY COUNCIL Agenda Item Report

Agenda Item No. 764Submitted by: Tina StewartSubmitting Department: City Secretary Meeting Date: September 19, 2017

SUBJECTProclamation recognizing September 15, 2017 as "National POW/MIA Recognition Day" (Council)

Recommendation:

ATTACHMENTS POW-MIA Proclamation.doc

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/96395/POW-MIA_Proclamation.pdf

MAYORAL PROCLAMATION

WHEREAS, There are over 93,000 men and women, military and civilian , who have served in all foreign lands, form World War I, World War II, Korea, Viet Nam, Iraq, Afghanistan and others, who are still Prisoners of War, Missing in Action or unaccounted for, whose great sacrifice, dedication and love for this country is remembered in thought and prayer; and

WHEREAS, The prisoner’s valor in common effort among people of differing backgrounds and beliefs, who continue to give their sweat and their lives for a common goal is not to be forgotten; and

WHEREAS, Let the motto “POW/MIA – YOU ARE NOT FORGOTTEN” be implanted on each individual’s mind so everyone can visualize the soldiers silhouette of imprisonment and feel the loneliness andabandonment; and

WHEREAS, The people of the City of The Colony will join together in efforts to bring our prisoners of war and those missing in action and unaccounted for home to their families and friends who share their loss; and

WHEREAS, We are united in our resolve to ensure that friend and foe alike are aware that we will not rest until a full accounting as to the fate of those still listed as missing is known; and

WHEREAS, In The Colony, and in observance thereof we do hereby commend the Veterans of Foreign Wars and its Ladies and Men’s Auxiliaries of Post 5076 Department of Texas, for sponsorship of POW/MIA Recognition programs and we urge all citizens to write and speak up for freedom and justice and full accounting for POW/MIAs.

NOW, THEREFORE, I, Joe McCourry, Mayor of the City of The Colony and on behalf of the citizens and City Council do hereby proclaim September 15, 2017 in The Colony, Texas as

POW/MIA Day

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of The Colony, Texas, to be affixed on this 19th day of September 2017.

Joe McCourry, MayorCity of The Colony

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Agenda Item No. 765Submitted by: Tina StewartSubmitting Department: City Secretary Meeting Date: September 19, 2017

SUBJECTProclamation recognizing September 17-23, 2017 as "Constitution Week" (Council)

Recommendation:Daughters of the American Revolution will be present to accept the proclamation

ATTACHMENTS Constitution Week 2017.doc

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/96323/Constitution_Week_2017.pdf

MAYORAL PROCLAMATION

WHEREAS, September 17, 2017, marks the two hundred and thirtieth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and

WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and

WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America, designating September 17 through 23 as Constitution Week.

NOW, THEREFORE, I, Joe McCourry, Mayor of The Colony, Texas, do hereby proclaim the week of September 17 – 23, 2017 as:

CONSTITUTION WEEK

and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of The Colony, Texas, to be affixed this 19th day of September, 2017.

Joe McCourry, MayorCity of The Colony

ATTEST:

_______________________________Tina Stewart, TRMC, City Secretary

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Agenda Item No. 805Submitted by: Diane BaxterSubmitting Department: CVB/Communications Meeting Date: September 19, 2017

SUBJECTRecognize Mariko Lanicek, Tourism Specialist on achieving Texas Destination Marketer certification (Communications,Baxter)

Recommendation:

ATTACHMENTS

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Agenda Item No. 803Submitted by: Dianne JohnsonSubmitting Department: City Secretary Meeting Date: September 19, 2017

SUBJECTReceive presentation from Parks and Recreation regarding upcoming events and activities (PARD, Stansell)

Recommendation:

ATTACHMENTS

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Agenda Item No. 804Submitted by: Terry GilmanSubmitting Department: Environmental Services Meeting Date: September 19, 2017

SUBJECTPresentation by Simple Recycling regarding recycling textiles (Environmental Services, Gilman)

Recommendation:

ATTACHMENTS

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SUBJECTCouncil to provide direction to staff regarding future agenda items (Council)

Recommendation:

ATTACHMENTS

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SUBJECTConsider approving City Council Regular Session minutes for September 5, 2017 (City Secretary, Stewart)

Recommendation:

ATTACHMENTS September 5, 2017 DRAFT Minutes.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/103692/September_5__2017_DRAFT_Minutes.pdf

1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items.

MINUTES OF CITY COUNCIL REGULAR SESSION HELD ON

SEPTEMBER 5, 2017

The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:31 p.m. on the 5th day of September 2017, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call:

Joe McCourry, MayorRichard Boyer, CouncilmemberBrian Wade, CouncilmemberDavid Terre, CouncilmemberPerry Schrag, Mayor Pro-TemJoel Marks, Councilmember

PresentPresentPresentPresentPresentPresent (arrived 6:33 p.m.)

Kirk Mikulec, Councilmember Absent (Business)

And with 6 council members present a quorum was established and the following items were addressed:

1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS1.1 Call to Order

Mayor McCourry called the meeting to order at 6:31 p.m.

1.2 InvocationPastor Bruce White with The Journey Church delivered the invocation.

1.3 Pledge of Allegiance to the United States FlagThe Pledge of Allegiance to the United States Flag was recited.

1.4 Salute to the Texas FlagSalute to the Texas Flag was recited.

1.5 Proclamation recognizing September 2017 as "Blood Cancer Awareness Month".Mayor McCourry proclaimed the month of September 2017 as "Blood Cancer Awareness" Month.

1.6 Proclamation recognizing September 4-8, 2017 as "National Payroll Week".Mayor McCourry proclaimed the week of September 4-8, 2017 as "National Payroll" Week.

1.7 Items of Community Interest

1.7.1 Presentation from the Library Director regarding current and upcoming programs, events, and service improvements

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City Council – Regular Meeting

Meeting Date September 5, 2017Page| 2

Library Director Joan Sveinsson presented the upcoming programs, events and service improvements for the Library.

Recreation Manager, David Swain shared Carson and Barnes Circus Saurus will arrive at the Five Star Sports Complex on Saturday, September 9 - Sunday, September 10, 2017. Tickets may be purchased in advance at The Colony Recreation Center, the city proceeds of ticket sales will be donated to American Red Cross Hurricane Relief Fund.

Councilmember Marks announced the City Council election will be held in the Annex Building formerly the old Blockbuster building on November 7, 2017 with early voting beginning October 23, 2017.

2.0 WORK SESSION

2.1 Notice of Intent to spend Police Seized FundsChief Coulon shared with Council that the Police Seized Fund account is robust enough to upgrade the SWAT Rifle System and Simmunitions Training Weapons without using general funds.

2.2 Receive a report from Parks & Recreation staff on the 2017 Liberty By The Lake festival.Communities Service Director, Pam Nelson presented Council with updates regarding the 2017 Liberty By The Lake Committee meeting held on July 11, 2017 and the 2017 Liberty By The Lake Festival. Ms. Nelson stated some of the Committee's safety concerns that arise from having the festival on the lake versus Five Star Sports Complex such as coolers containing glass bottles, charcoal grills and traffic. City Ordinance prohibits glass being taken into city parks; therefore it was discussed to address concerns on the announcement flyers, postings, etc., as well as banning charcoal grills. As for traffic safety the small boat ramp lot will be closed during the festival.

Ms. Nelson asked for Council input regarding the date of the festival and consistency. The current method uses a formula dependent upon the actual day of the week July 4th falls; other considerations would be Saturday before or on actual July 4th day. It was determined to continue using the formula method.

2.3 Council to provide direction to staff regarding future agenda itemsNone

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3.0 CITIZEN INPUT1. Mr. Nicholas A. Livoti, 9 Melroy Circle, The Colony, did not appear

however he would like Council to consider an ordinance requiring vehicles with large towing mirrors to fold them in when parking on the city streets.

4.0 CONSENT AGENDAMotion to approve all items from the Consent Agenda - Schrag; second by Wade, motion carried with all ayes. 4.1 Consider approving City Council Regular Session minutes for August 15, 2017

4.2 Consider approving Council expenditures for the month of July 2017

4.3 Consider approving a resolution authorizing the City Manager to execute an Encroachment Agreement with ATMOS for the construction of a trail connector on the gas easement on city property

RESOLUTION NO. 2017-065

4.4 Consider approving a resolution authorizing the City Manager to execute the submission of a grant application to the Office of the Governor for the BG18 Rifle-Resistant Body Armor Grant Program (BAGP) for the supply of heavy duty armor.


4.5 Consider approving a resolution authorizing the City Manager to issue a purchase order in the amount of $98,802.71 with Motorola Solutions, for equipment and software need to upgrade the Police Department’s radio system.


4.6 Consider approving a resolution authorizing the City Manager to execute an Amended and Restated Lakeside Arts Center Lease Agreement to extend term of lease through September 30, 2018 for the American Legion Holley-Riddle Post 21.


4.7 Consider approving a resolution authorizing the City Manager to execute an Amended and Restated Lakeside Arts Center Lease Agreement to extend term of lease through September 30, 2018 for the Lakeside Community Theatre.




4.8 Consider approving a resolution authorizing the City Manager to execute an Engineering Services Contract with Freese and Nichols, Inc. in the amount of$79,750.00 to update the City Wastewater System Master Plan.

RESOLUTION NO. 2017-0704.9 Consider approving a resolution authorizing the City Manager to execute an

Engineering Services Contract with Alan Plummer Associates, Inc. in the amount of $96,556.00 to update to the City Water Master Plan


4.10 Consider approving a resolution authorizing the City Manager to execute contract amendments 3 and 4 with Building Code Consulting Services, LLC. for additional services for Building Code and Energy Code Plan Review and Building Inspections Services


4.11 Consider approving a resolution authorizing the City Manager to execute a Change Order under the Advanced Funding Agreement with the Texas Department of Transportation for Utility Construction on Main Street for utility potholing services.


4.12 Consider approving a resolution authorizing the Mayor to execute a Joint Election Agreement and Contract with Denton County Elections Administrator for Election Services for the November 7, 2017 City Council election


4.13 Consider approving a resolution authorizing the City Manager to execute a License and Use Agreement with Triple T Amusements for the 2017, 2018 and 2019 American Heroes events, and authorize extended hours of operation.


4.14 Consider approving a resolution authorizing the City Manager to execute an Standard Professional Services Agreement with Bureau Veritas for additional Food Service Inspections


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5.0 REGULAR AGENDA ITEMS5.1 SP17-0009 Old American Golf Course Maintenance Facility Development Plan:

Discuss and consider approving an ordinance for a Development Plan to allow a 7,662-square foot, single-story maintenance facility for Old American Golf Course within Tribute on a 0.86-acre property zoned (A) Agricultural District, accessed from Lebanon Road on the east side of the Tribute Golf CourseDirector of Development Services, Surupa Sen reviewed the American Golf Course Maintenance Facility Development Plan with Council. Ms. Sen stated the applicant proposes to develop a 7,662 square foot, single-story maintenance facility, sixteen (16) parking spaces, three (3) storage areas and a wash bay. She advised Council of the landscaping and irrigation installation at the site. The Development Review Committee finds the plan meets the requirements of the Zoning Ordinance. The Planning and Zoning Committee recommended approval at their August 22, 2017 meeting.

Motion to approve – Terre; second by Schrag, motion carried with all ayes.

ORDINANCE NO. 2017-2277

5.2 A17-0001: Annexation on Ethridge Drive:Conduct the first of two public hearings to consider enlarging and extending the corporate boundary limits of the City of The Colony, Texas, to annex approximately 0.718 acres of land, situated within the R. Dunlap Survey, Abstract No. 352, Denton County, Texas, and generally located west of the intersection of Driscoll Drive and Ethridge DriveDirector of Development Services, Surupa Sen briefed Council on the public hearings required during the annexation process. Ms. Sen reviewed this item as presented. As discussed previously the owner will absorb all the expenses with there being no costs to the city.

The public hearing was opened and closed at 7:41 p.m. with there being no speakers

5.3 Discuss and consider approving a resolution authorizing the City Manager to execute amending the Carollo Engineers contract for an additional twelve months in the amount of $554,701 for Engineering ServicesAssistant City Manager of Administration, Tim Miller presented the proposed resolution to Council. Mr. Miller stated the contract extension is required asconstruction has been delayed due to work needing to be done properly. The proposed project cost has already been assessed in the current budget. Mr. Miller advised Council that there will be weekly/monthly meetings with City Staff and Contractor to ensure quality and time management.

Motion to approve – Marks; second by Wade, motion carried with all ayes.

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5.4 A17-0001: Annexation on Ethridge Drive:Conduct the second of two public hearings to consider and approve an ordinance enlarging and extending the corporate boundary limits of the City of The Colony, Texas, to annex approximately 0.718 acres of land, situated within the R. Dunlap Survey, Abstract No. 352, Denton County, Texas, and generally located west of the intersection of Driscoll Drive and Ethridge DriveDirector of Development Services, Surupa Sen stated this item is considered the required second public hearing in the matter of impending annexation mentioned in Item 5.2.

The second public hearing was opened and closed at 7:45 p.m. with there being no speakers.

No action required.


5.5 Conduct the second of two public hearings and discuss the proposed 2017-2018 tax rate not to exceed $0.665 cents per $100 valuation for the taxable value of real and personal property located within the City of The Colony, and announce that the tax rate will be voted on September 19, 2017 at 6:30 p.m. at The Colony City Hall, 6800 Main StreetAssistant City Manager of Administration, Tim Miller briefed Council on this item. Mr. Miller advised Council that this will be the sixteenth year the tax rate has been reduced.

The public hearing was opened and closed at 8:06 p.m. with there being no speakers.

5.6 Conduct a public hearing and discuss and consider approving a resolution accepting the 2017-18 Preliminary Service and Assessment Plan for the City of The Colony Public Improvement District No. 1, including a determination of cost and assessment role.Assistance City Manager of Operations, Tod Maurina briefed Council on this item. Mr. Maurina stated there were only a few changes from the 2016-2017 Assessment Plan. The reference name has changed from Board Water/Boardwalk District to the Waterfront District. The 2017-2018 Assessment plan has been replated to show approximately six (6) new properties. A temporary parking lot has been added to the budget in order to accommodate for the growth as the new business begin construction. As with the past years assessments theenhancements are funded through the Waterfront District then disbursed depending on property size, etc.

Councilman Marks left the meeting at 8:09 p.m. and returned at 8:12 p.m.

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Motion to approve – Wade; second by Boyer, motion carried with all ayes.

5.7 Discuss and consider approving an ordinance amending Chapter 6, Article IX, Section 6-202, entitled “Notice to Owner of Violations; Abatement by City; Collection of Costs,” by amending the process for collection of costs and filing a lien in public nuisance abatement cases"Director of Community Relations and Programming, Joe Perez presented the proposed ordinance to Council. He is requesting to change verbiage in our current Ordinance Chapter 6, Article IX, Section 6-202 paragraph (b), by amending "shall" to "may" under the collection of costs section. By changing the verbiage city personnel can determine on a case by case scenario if unpaidcollection of costs "may" be sent to the city's collection agency or direct filing of Affidavit of Lien with the Denton County.

Motion to approve – Terre; second by Marks, motion carried with all ayes.


5.8 Discuss and consider approving an ordinance canceling the November 7, 2017 City Council Election for single-member districts Place 3, 4 and 5; and declaring the unopposed candidates electedCouncil moved forward with cancellation of the November 7, 2017 City Council Election for single-member districts Place 3, 4 and 5, declaring the unopposed candidates elected.

Motion to approve – Marks; second by Schrag, motion carried with all ayes.


Executive Session was convened at 8:24 p.m.

6.0 EXECUTIVE SESSION

6.1 A. Council shall convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, lease, or value of real property.

B. Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to seek legal advice from the city attorney regarding pending or contemplated litigation – Appeal of Brazos Electric Power Cooperative, Inc., PUC Docket No. 45175 and City of The Colony, Texas v. Brazos Electric Power Cooperative, Inc. matter, Cause No. 16-06424-16.

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C. Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to seek legal advice from the city attorney regarding pending or contemplated litigation – Atlantic Colony Venture I, LLC and Atlantic Colony Venture II, LLC v. City of The Colony, Texas, et al., Cause No. 16-02219-442.

D. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Municipal Judge.

E. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager.

F. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Director of Community Relations and Programming.

Regular Session was reconvened at 10:33 p.m.

6.2 A. Any action as a result of executive session regarding the purchase, exchange, lease, or value of real property.No Action

B. Any action as a result of executive session regarding pending or contemplated litigation – Appeal of Brazos Electric Power Cooperative, Inc., PUC Docket No. 45175 and City of The Colony, Texas v. Brazos Electric Power Cooperative, Inc. matter, Cause No. 16-06424-16.No Action

C. Any action as a result of executive session regarding the pending or contemplated litigation - Atlantic Venture, LLC and Atlantic Colony Venture II, LLC v. City of The Colony, Texas, et al.No Action

D. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Municipal Judge.No Action

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E. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager.This item was pulled from the agenda and not discussed.

F. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the Director of Community Relations and Programming.This item was pulled from the agenda and not discussed.

ADJOURNMENT

With there being no further business to discuss the meeting was adjourned at 10:35 p.m.

APPROVED:

________________________________Joe McCourry, MayorCity of The Colony

ATTEST:

_______________________________Tina Stewart, TRMCCity Secretary

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Agenda Item No. 820Submitted by: Eve MorganSubmitting Department: Parks & Recreation Meeting Date: September 19, 2017

SUBJECTConsider approving a resolution authorizing the City Manager to execute Contract Amendment #1 with HalffAssociates, in the amount of $35,250 for design, bid and construction phase services for pedestrian bridge abutmentson Taylor Street Drainage Area (Stream SC-1A corridor) with funding provided by the Community DevelopmentCorporation. (PARD, Morgan)

Recommendation:Background: Halff Associates is currently designing the project "Streambank Stabilization for Streambank SC-1A fromTaylor Street to Squires Drive" to address issues with erosion, including a location on this corridor identified for apedestrian bridge, which would be part of the Park Loop Trail. Contract Amendment #1 will be for the additionaldesign, bid and construction phase services for pedestrian bridge abutments on Taylor Street Drainage Area (StreamSC-1A corridor) with funding provided by the Community Development Corporation. (PARD, Morgan)

Recommendation: Staff recommends approval of this Contract Amendment #1.

ATTACHMENTS Stream SC-1A Pedestrian Bridge Proposal.pdf Res 2017-xxx Pedestrian bridge SC-1A Corridor.doc

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/102209/Stream_SC-1A_Pedestrian_Bridge_Proposal.pdfhttps://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/103405/Res_2017-xxx_Pedestrian_bridge_SC-1A_Corridor.pdf

Stream SC-1A Pedestrian Bridge Page A-1 of A-5

EXHIBIT “A”

SCOPE OF WORK

STREAM SC-1A PEDESTRIAN BRIDGE

CITY OF THE COLONY, TEXAS

1. Description: Halff Associates, Inc. is currently under contract to provide construction plans for Stream Bank Stabilization for Stream SC-1A From Taylor Street to Squires Drive in The Colony, Texas. This contract amendment will include the design of a 10-foot wide, 120-foot long (approximate) clear span, prefabricated pedestrian bridge across Stream SC-1A adjacent to the alley north of Russell Drive. The structure will be designed to allow access for a loaded pickup truck. Coordination with the designer of the associated 10-foot wide trail will be required to ensure proper placement of the bridge.

2. Assumptions:

A. This proposal is applicable for plan sheet preparation and provision of additional

specifications to be included as a contract amendment to the Stream SC-1A Streambank Stabilization project. Costs for completion of plans and specifications for a project to be bid separately are not included.

B. This scope of work is based on both bridge abutments being of similar design with a relatively flat terrain adjacent to the abutments. Retaining walls or other landscaping and irrigation features are excluded from the scope of work.

C. Illumination plans are not included in this scope of work.

D. Environmental/Water Quality - The total impacted area to Waters of the United States for the proposed bridge and riprap improvements should be less than 0.1 acres. A U.S. Army Corps of Engineers' Nationwide Permit 14 – Linear Transportation Projects can be utilized without notification. Therefore, environmental services are excluded from the scope of work.

3. Work Plan:

A. Project Management and Coordination

The ENGINEER’s project management and coordination activities shall include task leadership and direction, telephone and written communication, project update meetings, presentation of process and findings, and personnel and data management among other general project management activities. All project meetings will be attended by the Project Manager and Project Engineer. Specific project management and coordination tasks are detailed below:

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(1) Prepare for and conduct up to two (2) project meetings to discuss the

process, findings, and recommendations as well as any questions that the

City and/or Engineer may have.

(2) Communicate regularly with the City regarding project progress.

(3) Coordinate with trail designer to ensure proper placement of bridge

abutments to work with proposed trail location.

B. Geotechnical Site Investigation and Coordination

The consultant shall retain the services of CMJ Engineering, Inc. to provide an

addendum to the Geotechnical Engineering Study for Stream SC-1A Erosion

Control Taylor Street Park, North of N. Colony Boulevard, The Colony, TX dated

August 3, 2017 to provide recommendations for bridge abutments/piers. A signed

and sealed addendum will be provided.

C. Construction Plans: The Consultant shall develop construction plans for review, permitting, construction, inspection and record keeping. In general, construction plans shall be consistent with normal practice for projects of this nature. The following particulars will also apply. The construction plans will consist of numerous sheets ordered as follows:

(1) Typical Sections: Typical sections shall be drawn to scales of 1” = 5’ h and 1”

= 2’ v and shall depict a view looking north or east. As a minimum, typical sections will be drawn showing the relationship of the proposed bike trail and bridge and existing and proposed improvements. Typical sections will include existing trails, utilities, etc., along with all significant items of work.

(2) Plan and Profile Sheets: Plan-profile sheets will be arranged from south to north and from west to east, with the north arrow up or to the right on the sheet. Plan-profile sheets will be drawn to scales of 1” = 20’ h and 1” = 4’ v. Stationing will be from south to north or west to east with the beginning station being set at approximately 1+00. Plan-profile sheets shall depict all existing and proposed items pertinent to the project.

(3) Detail Sheets: The City’s standard drawings will be used as a beginning point in developing standard details for this project. They will be reviewed and modified for this project. Where other agency standards are used, they shall be reduced as necessary to fit on the City’s standard sheet format with complete title block. Structural details for bridge abutments will also be provided.

(4) Miscellaneous: Construction plans will also address grading, erosion control and all other improvements.

(5) Review Plans: Preliminary plans shall then be prepared and submitted at the 60% milestone. Final plans shall be prepared and submitted at the 100% milestone. Also, the Consultant may submit plan sheets or working drawings

25


to the City for review and comment to reduce the number of revisions that otherwise would be required. During development of the plans, the Consultant shall attend up to two (2) meetings to discuss proposed improvements.

(6) Design: The design of the project shall be in general accordance with the City of The Colony ordinances, standard details, and good engineering practices.

(7) Prints: The Consultant shall provide prints of construction plans for review and permitting. Five (5) sets of half-size plans will be submitted to the City for each review stage. Electronic files in PDF format shall be provided to the City for use by City staff.

(8) General: Construction plans shall be furnished full-size and half-size. Overall dimensions of full size construction plans shall be 22” x 34”. The City’s standard format shall be used. Up to two (2) full-size and three (3) half-size final construction plans shall be furnished to the City. Up to two (2) full-size and three (3) half-size final construction plans shall be furnished to the Contractor. Electronic files in PDF and DGN or DWG format shall be provided to the Contractor for use during construction.

(9) Generic Sheet List: Following is a general list of plan sheets required for each construction package.

(a) Typical Sections (b) Structural General Notes (c) Bridge Plan and Profile Sheet (d) Abutment Sections and Details (e) Bridge Grading and Trail (f) Miscellaneous Details (g) Erosion Control Plan

D. Stream SC-1A H&H Analysis: Halff will incorporate the finalized pedestrian bridge

crossing into the HEC-RAS hydraulic model developed as part of the Stream Bank Stabilization for Stream SC-1A project. FEMA current effective flows, Halff existing conditions flows, and Halff ultimate conditions flows will be evaluated for the proposed bridge to assess any impacts to velocities and water surface elevations. Final deliverables will include the updated HEC-RAS model and a memo documenting the analysis and results.

Comments: The proposed bridge is located in a FEMA Zone AE floodplain with floodway. Proposed bridge must show no rise in FEMA 100-year WSEL.

E. Specifications: The Consultant shall prepare additional technical specifications as necessary for construction of the project to include with the project manual for Stream Bank Stabilization for Stream SC-1A from Taylor Street to Squires Drive. Only specifications amending or supplementing COG specifications need be

26


furnished. Project manual amendments, additional specifications, bid items and quantities associated with the bridge shall be furnished on hard copy and by electronic file.

F. Estimates: Estimates of probable cost will be developed at each milestone submittal.

G. Construction Control Staking: The Contractor will provide construction staking.

H. Bidding, Construction, Closure:

(1) Bidding – This project will be included as an amendment to an existing construction contract. No bidding phase services will be provided with this proposal.

(2) Construction:

(a) Review shop drawings and Contractor submittals. (b) Review laboratory test reports on materials and equipment. (c) Prepare and negotiate Contract Amendments between the Contractor and

the City. (d) Prepare record drawings from information supplied by the Contractor. (e) Attend final inspection and prepare a punch list report.

(3) Closure – The Consultant shall prepare “record” plans, incorporating all

changes and known variations to provide the City the best possible set of record drawings. The final record drawings shall be furnished on a CD in TIFF, PDF and CADD format.

I. Permitting: The Consultant shall prepare applications to the Texas Department of Licensing and Review (TDLR) for code review of the bridge. After construction the consultant shall notify TDLR of completion date. Consultant shall address any questions or issues by TDLR as a result of review and inspection. TDLR review and inspection fees are included in this proposal.

J. Miscellaneous: Miscellaneous services not provided for herein and not generally associated with a project of this type will be paid for under an amendment to this Agreement and for an additional fee.

4. Schedule:

A. Completion/furnishing 60% preliminary plans, specifications, bid quantities, and construction cost estimate: 60 calendar days from date of written authorization to begin.

27


B. Completion/furnishing 100% final plans, specifications, bid quantities, and construction cost estimate: 90 calendar days from date of written authorization to begin, excluding City review time.

C. Closure: 60 calendar days from the date of construction completion.

28

Stream SC-1A Pedestrian Bridge Page B-1

EXHIBIT “B”

COMPENSATION

STREAM SC-1A PEDESTRIAN BRIDGE CITY OF THE COLONY, TEXAS

Exhibit “B” defines the basis of compensation to the Consultant for the services rendered.

A. Fees - The fee for the services described in Exhibit “A” will be $35,250.00 which includes printing, direct costs, and computer charges normally associated with production of these services.

The basis of compensation for services shall be as follows:

1. $4,400 for Special Services

2. $26,950 for Plans Preparation

3. $3,900 for Construction Phase Services

B. Billing – The fees established above shall be considered lump sum fees. Costs

incurred will not be exceeded without prior approval from The Colony. Services will be invoiced monthly based on percentage of work complete and may include partial payments on the total amounts designated for each task.

C. Schedule:

1. Completion/furnishing 60% Preliminary Plans, Specifications, and Cost

Estimates–60 calendar days from Notice to Proceed 2. Completion/furnishing Final Plans, Specifications, and Cost Estimates–90

calendar days from Notice to Proceed 3. Closure: 60 calendar days from the date of construction completion

29

Project Phases and Tasks

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ian

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Fee S

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Task 1: Special Services

Project Coordination with Trail 1 6 10 17 $2,355 $2,355

Geotechnical Addendum for Bridge $880.00 $880

TDLR Review and Inspection Fees $951.50 $952

Direct Costs (Printing, Delivery, Mileage, etc.) $214.00 $214

Subtotal Task 1 1 6 10 17 $2,355 $2,045.50 $4,400

Task 2: Plans Preparation

Construction Plans (Approx. # of Sheets)

Typical Sections (1) 2 4 2 8 $1,030 $1,030

Structural General Notes (1) 1 4 8 2 15 $3,074 $3,074

Bridge Plan and Profile (1) 1 2 4 4 8 19 $3,951 $3,951

Abutment Sections and Details (1) 2 4 8 14 $2,989 $2,989

Bridge Fine Grading Plan with Trail Tie-In (1) 1 2 2 6 2 13 $1,858 $1,858

Trail Miscellaneous Details (1) 1 3 2 6 $753 $753

Erosion Control Plan (1) 2 4 4 10 $1,504 $1,504

Quantities and Cost Estimates 4 8 12 $1,562 $1,562

Specifications/Project Manual Updates 6 1 7 $1,092 $1,092

Meetings (2) 6 6 12 $1,661 $100.00 $1,761

Final H&H Analysis and Memo 0.25 10 2 12.25 $2,095 $40.00 $2,135

Address City Comments (60% Review) 4 12 2 18 $2,570 $50.00 $2,620

Address City Comments (100% Review) Plans and Specs 4 12 2 18 $2,570 $50.00 $2,620

Subtotal Task 2 2.25 36 20 70 28 8 164.25 $26,709 $240.00 $26,949

Task 3: Construction Phase Services

Shop Drawings/Submittals/Pay Requests/C.A.s/RFIs 3 4 1 8 $1,220 $1,220

Final Inspection and Punchlist 4 4 8 $1,107 $75.00 $1,182

Record Drawings 4 8 12 $1,449 $49.00 $1,498

Subtotal Task 3 7 12 1 8 28 $3,776 $124.00 $3,900

PROJECT TOTALS 3.25 49 20 92 29 16 209.25 $32,840 $2,410 $35,249

EXHIBIT "B-1"

(SUPPLEMENT TO EXHIBIT "B")

STREAM SC-1A PEDESTRIAN BRIDGE

CITY OF THE COLONY

ESTIMATED PROJECT EFFORT

I:\32000s\32081\Admin\Contracts\Contract Addendum No. 1\EXHIBIT B-1 - Stream SC-1A Pedestrian Bridge

30

CITY OF THE COLONY, TEXAS

RESOLUTION NO. 2017 – ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES CONTRACT AMENDMENT #1 BY AND BETWEEN THE CITY OF THE COLONY AND HALFF ASSOCIATES FOR ADDITIONAL SERVICES FOR STREAM BANK STABILIZATION FOR SC-1A PEDESTRIAN BRIDGE, WHICH IS ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “A”; AUTHORIZING THE CITY MANAGER TO EXECUTE THECONTRACT; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, the City and Consultant have entered into a Contract such that the Consultant is to provide the following services: construction plans, specification and estimates for Stream Bank SC-1A pedestrian bridge; and

WHEREAS, the City has determined that it is in the best interest of the City to enter into the Contract with Halff Associates, which is attached hereto and incorporated herein by reference as Exhibit “A,” under the terms and conditions provided therein; and

WHEREAS, with this Contract the City of The Colony is agreeing to pay the sum not to exceed $35,250.00 for such work.

THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THAT:

Section 1. The Professional Services Contract, which is attached hereto and incorporated herein as Exhibit "A", having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved for a total amount not to exceed $35,250.00.

Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the City of The Colony, Texas.

Section 3. This Resolution shall take effect immediately from and after its adoption and it is so resolved.

PASSED AND APPROVED by the City Council of the City of The Colony, Texas, this 19th

day of September, 2017.

_____________________________Joe McCourry, MayorCity of The Colony, Texas

31

ATTEST:

Tina Stewart, City Secretary

APPROVED AS TO FORM:

Jeff Moore, City Attorney

32


Agenda Item No. 789Submitted by: Dianne JohnsonSubmitting Department: General Admin Meeting Date: September 19, 2017

SUBJECTDiscuss and consider approving a resolution of The Colony Economic Development Corporation authorizing theissuance of The Colony Economic Development Corporation Sales Tax Revenue Bonds, Taxable Series 2017 andresolving other matters incident and related thereto (General Admin, Miller)

Recommendation:

ATTACHMENTS Res 2017-xxx EDC Sales Tax Rev.pdf

33

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/103338/Res_2017-xxx_EDC_Sales_Tax_Rev.pdf


Agenda Item No. 780Submitted by: David CranfordSubmitting Department: Finance Meeting Date: September 19, 2017

SUBJECTDiscuss and consider approving a resolution amending Fiscal Year 2016-17 Master Fee Schedule for Fiscal Year2017-18 effective October 1st 2017 (General Admin, Miller)

Recommendation:Approve master fee schedule which the 17-18 budget was developed.

ATTACHMENTS Res 2017-xxx Amend Master Fee Schedule.pdf

37

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/103994/Res_2017-xxx_Amend_Master_Fee_Schedule.pdf


Agenda Item No. 781Submitted by: David CranfordSubmitting Department: Finance Meeting Date: September 19, 2017

SUBJECTDiscuss and consider approving an ordinance adopting the City of The Colony Fiscal Year Budget beginning October1, 2017 through September 30, 2018; providing for intra and inter departmental fund transfers; providing for theinvestment of certain funds; providing that expenditures for said fiscal year to be made in accordance with said budget(General Admin, Miller)

Recommendation:Approval of operating and capital budgets for fiscal year 2017-2018.

ATTACHMENTS Ordinance Adopt FY17-18 Budget TENTATIVE.doc Preliminary Budget 2017-2018.pdf

43

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/101753/Ordinance_Adopt_FY17-18_Budget_TENTATIVE.pdfhttps://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/103728/Preliminary_Budget_2017-2018.pdf

CITY OF THE COLONY, TEXASORDINANCE NO. 2017-_______

ADOPT MUNICIPAL BUDGET FOR FISCAL YEAR 2017-2018

AN ORDINANCE OF THE CITY OF THE COLONY, APPROVING AND ADOPTING A BUDGET FOR THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, THROUGH SEPTEMBER 30, 2018; PROVIDING FOR THE INTRA AND INTER-DEPARTMENT FUNDTRANSFERS; PROVIDING FOR THE INVESTMENT OF CERTAIN FUNDS; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET;AND DECLARING AN EFFECTIVE DATE.

WHEREAS, the Executive Director of Administration for the City of The Colony, Texas has heretofore filed with the City Secretary, a proposed general budget for the City covering the fiscal year 2017-2018; and

WHEREAS, a public hearing was duly held and all interested persons were given an opportunity to be heard for or against any item therein in accordance with the Charter.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS:

SECTION 1: That the attached budget, presented by the City Manager and reviewed during Council meetings and work sessions, and as amended be approved for the fiscal year 2017-2018.

SECTION 2: That the City Manager be and is hereby authorized to make intra and Council approved inter-departmental fund transfers during the fiscal year as becomes necessary in order to avoid over-expenditures of a particular account.

SECTION 3: That the City Manager, unless expressly prohibited by law, or unless it is in contravention of any Depository Contract, may direct the City Finance Director to invest funds in accordance with the City’s Investment Policy.

SECTION 4: That said Budget as attached hereto as Exhibit “A” of this Ordinance, and made a part hereof for all purposes, is hereby approved in all respects and is adopted as the City’s budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018.

SECTION 5: The fact that the fiscal year begins on October 1, 2017, requires that this Ordinance be effective upon its passage and adopted to preserve the public peace, property, health and safety, and shall be in full force and effect from and after its passage and adoption.

44

2

DULY PASSED AND APPROVED, this the 19th day of September, 2017.

__________________________________ Joe McCourry, Mayor

City of The Colony, Texas

ATTEST:

__________________________________Tina Stewart, TRMC, City Secretary

APPROVED AS TO FORM:

Jeff Moore, City AttorneyCity of The Colony, Texas

45

Preliminary Budget

2017/2018 Revised 9/19/2017

46

Annual Operating Budget For Fiscal Year 2017/2018

This budget will raise more total property taxes than last

Ç��[��µ�P� by $2,785,359 which is a 12 % increase and

of that $1,133,360 is tax revenue to be raised from new

property added to the tax roll this year.

The proposed tax rate of $.6650 per $100 valuation

which is ¼ cent less than the current tax rate of $.6675per

$100 valuation.

47

TABLE OF CONTENTS

City Manager’s Message ..................................................................................... 1

General Fund ....................................................................................................... 2

Parks Fund .......................................................................................................... 5

Utility Fund ............................................................................................................ 6

General Debt Service ............................................................................................ 7

Utility Tax Supported Debt .................................................................................... 8

Revenue Bond Debt Service ................................................................................ 9

Economic Development Corporation ................................................................. 10

Community Development Corporation ............................................................... 11

TIRZ ONE PID ................................................................................................... 12

Lake Parks Fund ................................................................................................. 13

Special Events Fund .......................................................................................... 14

Hotel/Motel Tax Fund .......................................................................................... 15

Court Security Fund ............................................................................................ 16

Court Technology Fund ...................................................................................... 17

Child Safety Fund .............................................................................................. 18

Capital Projects Administration Fund ................................................................. 19

Storm Water Utility Fund ..................................................................................... 20

Water/Sewer Impact Fees Fund ........................................................................ 21

Citizen Donation Fund ........................................................................................ 22

Keep the Colony Beautiful Fund ........................................................................ 23

Proposed CIP ..................................................................................................... 24

Proposed CDC CIP ............................................................................................. 26

Proposed Fee Schedule Changes ...................................................................... 27

Debt Management Policies ................................................................................. 30

Financial Management Policies .......................................................................... 44

Investment Policy ................................................................................................ 58

48

City of The Colony Memorandum

To: Mayor and City Council Members From: Troy Powell, City Manager Tim Miller, Assistant City Manager Date: September 11, 2017

Reference: Proposed FY 2017-2018 Budget

Enclosed is the proposed budget for FY 2017-18. The purpose of this memo is to summarize significant items. Key principles of the budget are as follows: 5% increase in water and sewer revenues. 5th year of the 5 year plan of 3% rate

increases. Total operating revenues Increased by $5.9 million (2.8 property taxes, .9

water/sewer revenues, .85 sales tax, .8 Transfers In, .5 franchise fees). Added Personnel (Fire 6, PD 3, Utility 5, Admin 1). Blended raises 4%. Medical insurance increase of 10%. One quarter of a cent reduction in the property tax rate ($.6675 to $.665). )XQG�EDODQFHV�RSHUDWLQJ�GD\V�ZLOO�UHPDLQ�WKH�VDPH�DV�ODVW�\HDU¶V�Eudget:

General Fund 80 days; Utility Fund 60 days; and Parks 60 days. Over 18 million in CIP projects. The proposed FY 2017-18 Budget is respectfully submitted for your review.

3DJH��RI��

49

2014-2015 2015-2016 2016-2017 2017-2018Actual Actual Budget Budget

Current Property Taxes 12,181,773 15,764,135 18,358,238 20,774,740 Rendition Penalty Revenue 4,576 4,409 3,500 3,500 Ag. Roll Back Taxes 220,117 145,757 4,000 4,000 Delinquent Property Tax 84,720 39,359 35,000 35,000 Penalties & Interest 91,900 149,293 50,000 50,000 Total 12,583,086 16,102,953 18,450,738 20,867,240

Sales Taxes 5,065,537 5,449,653 5,758,500 6,334,350 Mixed Beverage Tax 228,691 287,343 220,000 500,000 Total 5,294,228 5,736,996 5,978,500 6,834,350

Electric 1,282,334 1,261,617 1,296,236 1,600,000 Natural Gas 167,998 138,012 152,250 150,000 Telephone 141,416 219,777 183,750 250,000 PEG Fees 120,546 98,905 78,750 115,000 Video 641,111 501,199 498,750 550,000 Sanitation-Residential 173,297 176,185 168,000 190,000 Sanitation-Commercial 145,774 132,096 105,000 145,000 Total 2,672,476 2,527,791 2,482,736 3,000,000

TOTAL TAXES 20,549,790 24,367,740 26,911,974 30,701,590

Building Permits-New Homes 894,744 551,600 1,000,000 1,250,000 Building Permits-Other 846,390 530,166 1,000,000 650,000 Commercial Permits 996,851 342,710 250,000 300,000 Certificates Of Occupancy 8,525 6,325 5,000 5,000 Zoning Fees 20,345 14,123 6,000 6,000 Fire Fees 29,199 44,584 20,000 20,000 Solicitors Permits 1,100 1,130 1,200 1,200 Health Permits 98,307 106,412 85,000 100,000 Platting Fees 58,216 19,316 20,000 15,000 Alcohol Permits 11,125 14,695 8,500 8,500 Code Enforcement Fees 15,278 26,917 19,000 19,000 Floodplain Development Permits 1,300 1,100 800 800 Inspection Fees 425,848 621,233 300,000 300,000 Grading Permit 9,095 6,823 1,000 1,000 TOTAL LICENSES & PERMITS 3,416,323 2,287,134 2,716,500 2,676,500

Ambulance Calls 372,577 423,460 426,000 520,000 Ambulance Subscription Revenue 18,170 19,804 15,000 20,000 Service Liens 24,785 19,982 15,000 15,000 Denton County Engine Response 2,500 3,000 1,500 1,500 County Ambulance Funds 21,144 22,781 21,000 21,000 County Fire Funds 10,000 10,000 10,000 10,000 Total 449,176 499,027 488,500 587,500

County Library Funds 39,755 40,000 41,000 41,000 Total 39,755 40,000 41,000 41,000

GENERAL FUND

Fire & Ambulance

Library

Revenue & Expenditure ProjectionsFiscal Year 2017-2018

Franchise Taxes

LICENSES & PERMITS

CHARGES FOR SERVICES

TAXESAd Valorem Taxes

City Sales Taxes

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50


GENERAL FUNDRevenue & Expenditure Projections

Fiscal Year 2017-2018

TOTAL CHARGES FOR SERVICES 488,931 539,027 529,500 628,500

Municipal Court Fines 953,650 817,528 720,000 720,000 Library Fees 8,149 7,427 8,400 8,000 Animal Control Fees 21,400 31,415 20,050 30,000 TOTAL FINES AND FORFEITURES 983,199 856,370 748,450 758,000

Interest Income 13,155 67,744 10,000 50,000 TOTAL INVESTMENT INCOME 13,155 67,744 10,000 50,000

Fire Grant - 5,000 - LEISD Grant 53,688 50,622 50,000 50,000 LISD Grant 78,701 86,420 77,000 77,000 TOTAL GRANT REVENUES 132,389 142,042 127,000 127,000

Auction Proceeds 8,098 32,307 10,000 10,000 Tower Rental Fees 255,763 270,101 216,880 220,000 Insurance Reimbursement - 8,523 1,000 1,000 Miscellaneous 78,656 80,218 40,000 50,000 Police Reports 5,833 6,927 4,000 4,000 Alarm Fees 38,175 49,441 33,000 30,000 Annex Lease 7,825 - - - TOTAL OTHER REVENUES 394,350 447,517 304,880 315,000

TOTAL REVENUES 25,978,137 28,707,574 31,348,304 35,256,590

Transfer - CDC - Transfer - EDC 22,715 22,715 - Transfer - Storm Water Utility 250,000 250,000 50,000 50,000 Transfer In-GF Debt Service 1,850,538 Transfer - Utility Fund 2,322,406 611,500 - Transfer - Child Safety Fund 20,000 20,000 20,000 20,000

- 154,307 - 244,379 - 49,394 - 131,600

Transfers In - Parking Lot (CDC) - 64,867

Transfers In - 4B 5 Starr - 529,400

TOTAL TRANSFERS 2,615,121 904,215 1,920,538 1,243,947

28,593,258 29,611,789 33,268,842 36,500,537

FINES AND FORFEITURES

INVESTMENT INCOME

GRANT REVENUES

OTHER REVENUES

TRANSFER IN

TOTAL REVENUES & TRANSFERS

Transfers In - EDC S. Colony Conn-Ph2Transfers In - EDC - CascadesTransfers In - EDC - Memorial DriveTransfers In - Hike & Bike Trail (CDC)

3DJH��RI��

51


GENERAL FUNDRevenue & Expenditure Projections


Non-Departmental 5,402,852 6,398,890 7,296,328 8,206,059 General Administration 769,548 896,714 787,238 936,665 City Council 37,843 138,037 153,872 155,992 Community Image 427,054 481,366 492,154 516,466 City Secretary 309,028 380,692 348,043 323,140 Human Resources 228,048 345,715 367,855 352,014 Finance 809,850 884,441 985,267 1,026,809 Information Technology 572,125 606,880 720,190 718,754 Municipal Court 384,702 405,911 424,316 413,647 Communications - - 899,131 992,930 Fire 5,856,991 6,281,629 6,322,167 7,108,944 Police 7,615,815 8,479,446 7,650,790 7,947,306 Animal Control - 316,327 343,515 Library 990,012 1,023,092 1,092,005 1,093,169 Engineering 1,505,487 1,526,488 1,641,690 1,649,469 Facilities Maintenance 423,052 468,037 493,701 692,443 Fleet Services 596,203 699,160 733,621 755,888 2017 Personnel - 2,265,000 Current Year Budget Amendments 1,570,000 2017 Capital Projects Cash Funded 1,356,900 Personnel Additions 1,177,614 Raises/Health Care 1,426,570 CIP Debt and Cash Items 1,800,000 TOTAL EXPENDITURES 25,928,610 29,016,498 - 35,916,595 37,637,394

Transfer - CVB 120,000 100,000 90,000 90,000 Transfer - Special Events 100,000 80,000 40,000 40,000 Transfer - KTB 20,000 20,000 20,000 10,000 Transfer - Utility 1,777,000 1,000,000 Transfer - Parks Fund 2,149,884 2,246,700 2,611,700 2,531,000 Transfer - G.F. Special Cap 1,876,660 1,176,870 TOTAL TRANSFER OUT 4,266,544 3,623,570 4,538,700 3,671,000

30,195,154 32,640,068 40,455,295 41,308,394

OH COST ALLOCATION (3,945,663) (3,945,663) (3,945,663) (3,945,663)

9,045,323 11,389,090 12,306,475 9,065,685

2,343,767 917,384 (3,240,790) (862,194)

11,389,090 12,306,475 9,065,685 8,203,491

11,389,090 12,306,475 9,065,685 8,203,491

158 157 91 80

EXPENDITURES

TRANSFER OUT

TOTAL EXPENDITURES & TRANSFERS

BEGINNING FUND BALANCE

EXCESS/(DEFICIENCY)

ENDING FUND BALANCE

UNRESERVED FUND BALANCE

Working Days in Fund Balance

3DJH��RI��

52


Recreation Program Revenue 149,809 161,910 132,000 160,000 Athletic Program Revenue 115,747 74,177 115,000 103,000 Athletic & Recreation Facility Revenue 144,346 184,128 141,000 150,000 Pass Revenue 15,975 14,200 20,000 15,000 Total 425,877 434,415 408,000 428,000

Swimming Lessons 131,030 141,948 110,000 140,000 Entrance Fees 42,532 41,168 42,000 42,000 Concession Sales 2,934 2,668 1,400 1,400 Private Party Fees 33,968 28,747 33,000 29,000 Total 210,464 214,531 186,400 212,400

Rental Revenue 17,026 17,292 10,000 17,000 Program Revenue 1,091 1,047 1,500 1,000 Travel Commissions 9,284 3,062 - 3,000 Membership Fees 5,342 6,343 5,000 5,000 Total 32,743 27,744 16,500 26,000

TOTAL CHARGES FOR SERVICES 669,084 676,690 610,900 666,400

Horizon Lease Payment 230,924 179,317 215,000 215,000 Miscellaneous 64,277 148,030 53,000 6,500 Interest Income 1,298 7,621 500 7,000 TOTAL OTHER INCOME 296,499 334,968 268,500 228,500

TOTAL REVENUES 965,583 1,011,658 879,400 894,900

Transfer - General Fund 2,149,884 2,246,700 2,611,700 2,531,000 Transfer - CDC Five Star Maintenance 165,000 165,000 176,000 165,000 Transfer - CDC Fund Personnel 122,845 122,845 134,845 134,845 Transfer - Lake Parks Fund 35,000 35,000 35,000 35,000 TOTAL TRANSFERS 2,472,729 2,569,545 2,957,545 2,865,845

3,438,312 3,581,203 3,836,945 3,760,745

Non-Departmental 24,248 49,354 Parks & Recreation 1,994,918 2,039,973 2,159,081 2,290,152 Aquatic Park 435,444 430,793 492,454 513,301 Community Center 127,667 135,731 152,362 161,255

TOTAL EXPENDITURES 2,582,277 2,655,851 2,803,897 2,964,708

OH COST 1,014,192 1,014,396 1,014,396 1,014,398

1,096,647 938,490 849,446 868,098

(158,157) (89,044) 18,652 (218,361)

938,490 849,446 868,098 649,737

133 117 83 60 Working Days in Fund Balance

ENDING FUND BALANCE


TRANSFER IN

PARKS FUNDRevenue & Expenditure Projections


TOTAL REVENUES & TRANSFERS

EXPENDITURES

CHARGES FOR SERVICESParks & Recreation

Aquatic Park

Community Center

EXCESS (DEFICIENCY)

OTHER INCOME

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CHARGES FOR SERVICES8,831,338 9,408,917 9,879,363 10,373,331 4,968,229 5,346,506 5,613,831 5,894,523

23,120 23,950 20,000 20,000 454,612 447,494 425,000 450,000 377,245 195,910 200,000 200,000 12,834 72,097 2,000 70,000 74,714 81,075 35,000 80,000

Recycling Billing 31,692 32,171 30,000 32,000 Recycling Education Contribution 36,000 - 36,000 36,000

14,809,784 15,608,120 16,241,194 17,155,854

TRANSFERS IN350,000 350,000 350,000 400,000 530,031 - - -

- - 1,777,000 1,000,000 Transfer - Capital Projects - Water meters 200,000 - - -

200,000 - - - 1,280,031 350,000 2,127,000 1,400,000

TOTAL REVENUES & TRANSFERS 16,089,815 15,958,120 18,368,194 18,555,854

EXPENDITURES366,824 143,835 158,000 163,000

3,027,885 3,523,231 3,229,811 3,521,717 1,181,191 1,239,795 1,381,358 1,419,865

721,846 749,075 930,672 1,008,654 635,997 669,567 684,975 741,634

1,510,933 1,769,193 2,062,197 2,167,935 Storm Water - Engineering 23,916 8,087 38,600 118,100 Storm Water - Public Works 116,702 121,637 154,086 156,367 Environmental 154,327 161,987 167,446 179,765

7,739,621 8,386,407 8,807,145 9,477,037

TRANSFERS OUT2,322,406 611,500 - - 2,275,000 3,650,000 6,500,000 7,000,000

995,000 1,100,000 - - 45,000 10,500

TOTAL TRANSFERS OUT 5,647,906 5,361,500 6,500,000 7,000,000

13,387,527 13,747,907 15,307,145 16,477,037

OH COST 2,593,752 2,593,752 2,593,752 2,593,752

3,571,621 3,680,157 3,157,570 3,624,867

108,536 (522,587) 467,297 (514,935)

3,680,157 3,157,570 3,624,867 3,109,932

84 71 74 60

TOTAL EXPENDITURES & TRANSFERS


EXCESS (DEFICIENCY)

ENDING FUND BALANCE

Working Days in Fund Balance

Transfer - General FundTransfer - Utility Debt ServiceTransfer - D. S. Revenue bondsTransfer - Special ProjectsTransfer - Capital Projects

WastewaterUtility AdministrationPublic Works

TOTAL EXPENDITURES

Transfer - Storm Water Utility Fund

TOTAL TRANSFERS IN

Non-DepartmentalWater ProductionWater Distribution

Transfer - CIP

Transfer - Capital Projects - Streets

Transfer - General Fund

Reconnect FeesPenaltiesTap Connection FeesInterest IncomeMiscellaneous

TOTAL REVENUES

Water ServiceWastewater Service

UTILITY FUNDRevenue & Expenditure Projections


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CHARGES FOR SERVICES4,952,479 4,928,770 3,700,000 6,050,895

39,197 16,160 10,000 10,00094,772 63,994 2,000 2,00038,613 50,718 25,000 25,0002,095 16,466 2,000 2,000

- 823 - -5,127,156 5,076,931 3,739,000 6,089,895

TRANSFERS IN612,007 - - -

Transfers In - Engineering Inspections - - - - 154,106 152,506 150,906 - 293,549 293,596 245,060 -

48,891 - 130,200 127,400 129,600 -

Transfers In - Parking Lot (CDC) 64,339 64,306 64,207 - Transfers In - Parks 4B Projects - 5 Starr Comple 524,700 523,000 526,000 -

1,778,901 1,160,808 1,164,664 -


EXPENDITURES- - - -

- - - -1,161,844 - - -

176,715 - - -548,784 332,220 331,853 -69,105 66,920 69,737 67,367

909,904 735,856 741,773 743,108203,143 178,533 175,296 175,130

Refunding Bonds - 2010/2001 524,700 523,000 526,000 529,400Refunding Bonds - 2011/2002 682,290 689,472 688,370 690,612Refunding Bonds - 2012/2003 &2007 1,061,812 993,638 911,438 365,513

154,106 152,506 150,906 154,306Refunding Bonds - 2013/2004 GF/Utility 371,120 371,890 370,420 373,220Refunding Bonds - 2014/2006 GF/Utility 99,650 269,276 269,752 269,072Refunding Bonds - 2015/2005 &2007 GF/Utility - 928,709 973,501 1,439,662Certificates of Obligation - 2014 85,681 199,406 221,603 221,792Certificates of Obligation - 2016 - - - 1,131,125Governmental Capital 10 year note 112,165 112,263 112,263 112,263Capital Lease - Fire Trucks 228,091

5,318 152,270 4,000 4,000TOTAL EXPENDITURES 6,166,337 5,705,959 5,546,912 6,504,661

739,721 531,780 (643,248) (414,766)

650,022 1,389,743 1,921,523 1,278,275

1,389,743 1,921,523 1,278,275 863,509

Current Property TaxesDelinquent Property Taxes

GENERAL DEBT SERVICERevenue & Expenditure Projections


Certificates of Obligation - 2010A

Fiscal Agent Fees & Other

EXCESS (DEFICIENCY)


Refunding Bonds - 2005

ENDING FUND BALANCE

Certificates of Obligation - 2013

Certificates of Obligation - 2007Certificates of Obligation - 2008

Ag. Roll Back TaxesPenalty & InterestInvestment Income

TOTAL REVENUES

Transfers In - EDC - CascadesTransfers In - EDC S. Colony Conn-Ph2

Misc Income



Certificates of Obligation - 2003: Refund 2

Transfers In - General Fund

Transfers In - Hike & Bike Trail (CDC)


TOTAL TRANSFERS IN

Transfers In - EDC - Memorial Drive

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CHARGES FOR SERVICES- - -- - -- - -- - -

Fees - 420,955 400,000 400,000 - 18,013 2,500 2,500 - 438,968 402,500 402,500

TRANSFERS INTransfers In - EDC 4A 306,999 307,161 306,545 306,846Water Impact Fees 100,000 100,000 100,000 500,000Revenue Bond Refunding 153,590 Revenue Supported Debt Balance Transfer - 1,509,924 Transfers In - Utility Fund 2,275,000 3,650,000 6,500,000 7,000,000

2,835,589 5,567,085 6,906,545 7,806,846


EXPENDITURES

Certificates of Obligation - 2006 862,785 - - -

Certificates of Obligation - 2007 571,184 345,780 345,398 -

Certificates of Obligation - 2010 319,696 258,544 260,624 261,092Certificates of Obligation - 2010A 41,608 36,567 35,904 35,870General Obligation Refunding Bonds - 2011 215,460 217,728 217,380 218,088Revenue Refunding Bonds 2012 (03,07,08) - 331,213 303,813 121,838General Obligation Refunding Bonds - 2013 - 1,487,560 1,481,680 1,492,880General Obligation Refunding Bonds - 2014 486,525 1,314,699 1,317,023 1,313,703Cetificate of Obligation - 2014 526,326 1,224,925 1,361,278 1,362,439Cetificate of Obligation - 2015 832,679 837,150 828,150Cetificate of Obligation - 2015 Refunding 460,716 459,824 677,488Cetificate of Obligation - 2016 - - - 484,768Fees/Cost of Issuance 369,446 40,318 4,000 4,000

TOTAL EXPENDITURES 3,393,030 6,550,729 6,624,074 6,800,316

(557,441) (544,676) 684,971 1,409,030

(310,580) (868,021) (1,337,520) (652,549)

(868,021) (1,412,697) (652,549) 756,481

EXCESS (DEFICIENCY)


ENDING FUND BALANCE

PremiumPenalty & Interest

Investment IncomeTOTAL REVENUES

TOTAL TRANSFERS IN

Current Property TaxesDelinquent Property Taxes

UTILITY TAX SUPPORTED DEBTRevenue & Expenditure Projections


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city of the colony city council agenda tuesday ......meeting date: 09/19/2017 page - 3 c. council...

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