city of west university place
TRANSCRIPT
City of West University Place A Neighborhood City
CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager Mardi Turner, Mayor Pro Tem Alan Petrov, City Attorney Bob Higley, Councilmember Thelma Gilliam, City Secretary Kellye Burke, Councilmember Kevin Boyle, Councilmember
City Council Meeting Agenda
Notice is hereby given of a regular City Council meeting of West University Place to be held on Monday, April 8, 2019 beginning at 6:30 p.m. in the Municipal Building located at 3800 University Boulevard, West University Place, Texas, for the purpose of considering the following agenda items
Note: All agenda items are subject to action. The City Council reserves the right to meet in a closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
Call to Order Matters related to the notice of this meeting Pledge of Allegiance
1. Water Safety Month
Matters related to a Proclamation in observance of Water Safety Month. Recommended Action: Read Proclamation to proclaim May 2019 as Water Safety Month in the City of West University Place. Mayor Sample [see Proclamation]
2. Safe Digging Month Matters related to a proclamation in observance of Safe Digging Month. Recommended Action: Read Proclamation and proclaim April 2019 as Safe Digging Month in the City of West University Place. Mayor Sample [see Proclamation]
3. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non-agenda items. If the topic the speaker wishes to address is on the agenda, the speaker can either speak at this time or defer his/her comments until such time the item is discussed. Speakers are advised that comments cannot be received on matters which are the subject of a public hearing once the hearing has been closed. Public comments must be kept relevant to the subject before the Council. The presiding officer shall rule on the relevance of comments. Persons making irrelevant, personal, impertinent, or slanderous remarks may be barred by the presiding officer from further comment before the Council during the meeting. Speakers are required to register in advance and must limit their presentations to three minutes each.
4. Utility Billing Update Matters related to updating City Council on staff’s progress in moving forward with paperless utility billing statements. Recommendation Action: Discuss and take any desired action. Ms. Marie Kalka, Finance Director [see Agenda Memo 4]
City Council Meeting – April 8, 2019
5. West U Recreation Center Improvements Matters related to customer service and security improvements at the Parks and Recreation Center. Recommendation Action: Discuss and take any desired action. Ms. Susan White, Parks and Recreation Director [see Agenda Memo 5]
6. Drought Contingency Plan Matters related to an ordinance adopting the Water Conservation and Drought Contingency Plan for the City of West University Place. Recommended Action: Approve Ordinance adopting the Water Conservation and Drought Contingency Plan for the City of West University Place. Mr. Patrick Walters, Operations Superintendent [see Agenda Memo 6]
7. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
A. City Council Minutes
Approve City Council Meeting Minutes of March 25, 2019. [see Action Minutes]
8. Adjourn
In compliance with the Americans with Disabilities Act, if you plan to attend this public meeting and you have a disability that requires special arrangements, please contact City Secretary Thelma Gilliam at 713.662.5813 at least 24 hours prior to the meeting so that reasonable accommodations can be made to assist in your participation in the meeting. The Council Chambers is wheel chair accessible from the west entrance and specially marked parking spaces are available in the southwest parking area. Special seating will be provided. I certify that the attached notice and agenda of items to be considered by the West University Place City Council on April 8, 2019 was posted on the Municipal Building bulletin board on April 4 , 2019 at approximately 10:00 o’clock a.m . _
(SEAL) Thelma A. Gilliam, TRMC, CMC, City Secretary
CCiittyy ooff WWeesstt UUnniivveerrssiittyy PPllaaccee PProclamation
Water Safety Month May 2019
WHEREAS, residents of the City of West University Place recognize the importance of swimming and aquatic-related activities in promoting good physical condition and mental health and enhancing the quality of life for all individuals; and
WHEREAS, the residents of the City of West University Place understand the essential role that educating residents about water safety is essential to preventing drowning and recreational water-related injuries; and
WHEREAS, the residents of the City of West University Place recognize the importance of abiding by water safety rules established by nationally recognized organizations; and
WHEREAS, we recognize the contributions made by the recreation water industry, as exemplified by the Association of Aquatic Professionals, the National Recreation & Parks Association, the World Waterpark Association, the Texas Public Pool Council and the National Water Safety Month Coalition, in developing safe swimming facilities, aquatic programs, home pools and spas, and related events which provide healthy places to recreate, learn and grow, build self-esteem, confidence, and sense of pride which contributes to the quality of life in our community; and
WHEREAS, the residents of the City of West University Place recognize the ongoing efforts and commitments to educate the public on pool and spa safety matters and initiatives by the pool, spa, waterpark, recreation and parks industries; and
WHEREAS, the residents of the City of West University Place recognize the importance of communicating Water Safety rules and programs to families and individuals of all ages, whether owners of private pools, users of public swimming facilities, or visitors to waterparks;
NOW, THEREFORE, I, Susan Sample, Mayor of the City of West University Place do hereby recognize May, 2019, as
WATER SAFETY MONTH throughout the City of West University Place and urge all residents to support and endorse this observance by advocating for water safety and education of friends, family, and neighbors.
Susan Sample, Mayor
City of West University Place
CCiittyy ooff WWeesstt UUnniivveerrssiittyy PPllaaccee PProclamation
Safe Digging Month
April 2019
WHEREAS, each year, the nation’s underground utility infrastructure is jeopardized by unintentional damage by those who fail to call 811 to have underground lines located prior to digging. Undesired consequences such as service interruption, damage to the environment and personal injury and even death are the potential results; and
WHEREAS, the Common Ground Alliance and its 1700 members promote the national
Call-Before-You-Dig number, 811, in an effort to reduce these damages. Designated by the FCC in 2005, 811 provides potential excavators and homeowners a simple number to reach their local One Call Center to request utility line locations at the intended dig site; and
WHEREAS, through education of safe digging practices, excavators and homeowners can save time and money keeping our nation safe and connected by making a simple call to 811 in advance of any digging project; waiting the required amount of time; respecting the marked lines by maintaining visual definition throughout the course of the excavation; and finally, digging with care around the marks; and
WHEREAS, all parties agree that safe digging is a shared responsibility. To know what’s
below, call 811 before you dig.
THEREFORE, I, Susan Sample, Mayor of the City of West University Place hereby proclaim the month of April, 2019, as,
NATIONAL SAFE DIGGING MONTH
and encourage excavators and homeowners throughout the country to always call 811 before digging. Safe digging is no accident. IInn WWiittnneessss WWhheerreeooff,, I have hereunto
set my hand and caused the Official Seal of the City of West University Place to be affixed this 8th day of April, 2019.
Mayor Susan Sample
AGENDA MEMO BUSINESS OF THE CITY COUNCIL
CITY OF WEST UNIVERSITY PLACE, TEXAS
EXECUTIVE SUMMARY
During a workshop in September 2017, the City Council set one of their goals to “Continue to improve auto pay levels to eliminate paper billing etc. from 93% to 40%”. At the February 6, 2019 City Council meeting, staff discussed the progress towards meeting this goal and possible plans going forward. At the February meeting, City Council requested staff return at a later date with an update. Over the last sixty days, staff has implemented the following to encourage paperless billing:
• New customer form updated to default to e-statement unless resident opts out, • New envelopes promoting going green used to mail statements, • Notice in latest Spring City Currents encouraging residents to contact us to go to e-
statements, • Flyer enclosure with latest statements and message on statement requesting residents to
contact us to go to e-statements, and • Website and social media notices as well.
Staff will be presenting information outlining the progress being made and a plan to achieve the Council’s goal.
RECOMMENDATION Staff recommends that City Council discuss and take any desired action.
AGENDA OF: April 8, 2019 AGENDA ITEM: 4
DATE SUBMITTED: April 2, 2019 DEPARTMENT: Finance
PREPARED BY: M. Kalka, Finance Director PRESENTER: M. Kalka,
Finance Director
SUBJECT: Update on Electronic Billing for Utility Services
ATTACHMENTS: None
EXPENDITURE REQUIRED: N/A
AMOUNT BUDGETED: N/A ACCOUNT NO.: N/A
ADDITIONAL APPROPRIATION REQUIRED: N/A ACCOUNT NO.: N/A
AGENDA MEMO BUSINESS OF THE CITY COUNCIL
CITY OF WEST UNIVERSITY PLACE, TEXAS
EXECUTIVE SUMMARY
The West University Place Recreation Center was constructed in 2010 and over the years there have been some issues with access control and security. Staff met with the City’s Police Department and discussed ways to improve the access control and security of the facility and the main point raised during those discussions was the location of the customer service counter. The current customer service counter faces away from the main entrance and the proposed relocation of the counter will improve customer services, safety and access control for members, participants and visitors entering the Recreation Center. As mentioned the improvements will increase the customer service levels by positioning staff to greet customers as they enter the facility and providing management staff with more oversight and accessibility to assist with customer service issues. In addition, an access change to the downstairs viewing room will allow parents to enter the viewing room for swim lessons without going back and forth through the lobby to the pool. Staff approached the Friends of West U Parks to fund these improvements, which was approved by the Friends Board at their January 9, 2019 meeting up to $90,000. The City will incur the expenses and be reimbursed upon completion. The City received the following four (4) bids from qualified vendors:
AGENDA OF: April 8 2019 AGENDA ITEM: 5
DATE SUBMITTED: April 2, 2019 DEPARTMENT: Public Works
PREPARED BY: S. White, Parks Directors PRESENTER: S. White,
Parks Director
SUBJECT: West U Recreation Center Improvements
ATTACHMENTS: 1. Budget Amendment Ordinance 2. Friends Board Meeting Minutes – January 2019 3. General Services Contract with CZS Developers, LLC.
EXPENDITURE REQUIRED: $88,000
AMOUNT BUDGETED: None
ACCOUNT NO.: N/A
ADDITIONAL APPROPRIATION REQUIRED: $88,000
ACCOUNT NO.: 203-0000-43303 (Friends WUP Parks Fund)
After comprehensive review of all bids, it was determined that CZS Developers, LLC. was the lowest and most responsive bid. CZS Developers, LLC. has completed a variety of projects for the City and is a qualified firm capable of completing the necessary improvements for this project. The amount of $88,000 being requested includes $8,151 as contingency. The project is scheduled to begin this spring and be completed during the summer with the goal of minimal impact and disruption to daily operations. As required by Ordinance, a 2019 budget amendment is being requested to increase both revenues and appropriations by $88,000 to fund this project out of the Friends of West U Parks Special Revenue Fund. The contract will not exceed $88,000 per the “fund up to” amount of $90,000 approved by Friends of West U Parks Fund, Inc. The City Attorney has approved the contract per legal form.
RECOMMENDATION Staff recommends City Council take the following action: 1. Approve the Friends of West U Parks Fund, Inc., expenditure in an amount not to exceed $88,000. 2. Adopt an ordinance approving and adopting an amendment to the 2019 budget, and 3. Award the bid to CZS Developers, LLC. in an amount not to exceed $88,000 and authorize the City Manager to execute the contract for this project.
BIDCZS Developers, LLC 79,849.00$ Ecotech Builders, LLC. 84,550.00$ Southcoast Construction Services, Inc,. * 98,172.60$ Frost Construction Co., Inc. * 125,000.00$ * Incomplete bid submissions
City of West University Place Harris County Texas
ORDINANCE NO. XXXX
AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY
WHEREAS, it is found and determined that changes in the current budget are necessary for municipal purposes and that amendments are necessary for emergencies of the kind contemplated by state law, and it is formally found, determined and declared that such emergencies exist;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WEST UNIVERSITY PLACE, TEXAS: Section 1. That the budget of the City of West University Place for the 12 month
period beginning January 1, 2019, and ending December 31, 2019 as heretofore adopted be, and it is hereby, amended as shown in Exhibit A attached.
Section 2. The City Council approves, adopts and ratifies the findings set out in
the preamble hereof and directs that the City Secretary file a copy of this ordinance with the county clerk, in the same manner as original budgets are required to be filed.
Section 3. All ordinances and parts of ordinances in conflict herewith are
hereby repealed to the extent of the conflict only. Section 4. If any word, phrase, clause, sentence, paragraph, section or other part
of this ordinance or the application thereof to any person or circumstance, shall ever be held to be invalid or unconstitutional by any court of competent jurisdiction, neither the remainder of this ordinance, nor the application of such word, phrase, clause, sentence, paragraph, section, or other part of this ordinance to any other persons or circumstances, shall be affected thereby.
Section 5. The City Council officially finds, determines and declares that a
sufficient written notice of the date, hour, place and subject of each meeting at which this ordinance was discussed, considered, or acted upon was given in the manner required by the Open Meetings Act, Chapter 551, Texas Local Government Code, as amended,
and that each such meeting has been open to the public as required by law at all times during such discussion, consideration and action. The City Council ratifies, approves and confirms such notices and the contents and posting thereof.
Section 6. The public importance of this measure and the requirement of the law
create an emergency and an urgent public necessity requiring that this ordinance be passed and take effect as an emergency measure, and a state of emergency is hereby declared. This ordinance is accordingly passed as an emergency measure and shall take effect immediately upon adoption and signature.
Section 7. This ordinance shall become effective upon adoption and signature.
PASSED, APPROVED AND ADOPTED ON FIRST AND FINAL READING on the 8th day of April , 2019.
(Seal) Attest: Signed: City Secretary Thelma Gilliam Mayor Susan Sample Recommended by: City Manager David Beach Approved as to legal form: City Attorney Alan Petrov
Exhibit "A"
City of West University Place, Texas Budget Amendment
2019 Budget Amendment April 8, 2019
2019 Amended Budget
Friends of West U Parks Special Revenue Fund Revenue
Friends of West U Parks -
88,000
88,000
APPROPRIATION
Construction Costs -
88,000
88,000
Friends of West University Place Parks Fund, Inc. Board Meeting Minutes
Wednesday, January 9, 2019
Friends of West University Place Parks Fund, Inc. (“Friends”) Board met on Wednesday, January 9, 2019 at 11:30 AM at the West University Place Recreation Center, 4210 Bellaire Blvd, Houston, TX. The following were in attendance: Board Members Sami Morrison Sarah Knysh Mark Prescott Dan Fertig Christine Parker Katie Hill Michelle Huth Stephen Jacobson Kelly Beth Hapgood Stephen Olson Grace Ebaugh Anna Stewart Judy Cheng
Executive Director Donna LaMond Staff Susan White City Council Mardi Turner Advisory Board Joni Fichter
Call to Order
I. The meeting was called to order at 11:32 am.
II. Welcome, Opening Remarks and Approval of Minutes – Sami Morrison Approval of Minutes - motion to approve the November 2018 minutes was made by Mark Prescott and seconded by Stephen Jacobson. Welcome to Stephen Olson, our newest board member. Later in the meeting, Susan White will present some proposed changes to the Rec Center’s lobby area. This was discussed at November’s meeting and Susan has answers to our questions: what else might Friends be asked to fund in the coming years? Her report will address that as well as other questions or concerns.
III. Treasurer’s Report – Christine Parker Distribution or current year end finances. We are still waiting on some final numbers, but a rough up-to-date report shows that we have 1.3 million in raised funds.
IV. Park Lovers’ Ball 2019 $237,090 UW and Sponsorships to date 98 auction items, fmv $84,259 This FMV does NOT include “experience” items that are priceless. We are still accepting items for the silent auction! We will continue with mobile bidding as we have in recent years.
Collecting and creating ads for the auction catalog scheduled to go to the printer by no later than next Tuesday. Working on bundling auction items into packages. We are planning to hand deliver the catalogs to guests and table hosts one week ahead of the ball as is our tradition. Invitations were mailing out between Christmas and New Year’s. Invitations were hand delivered to Southside Place as is our tradition. I have extra invitations in my office if anyone needs some. There is a PDF of the invitation also available for emailing to guests and friends. It is also on the website. Working on securing our TABC permit for the ball. Working on seating guests and building tables. Roughly 29 tables of true table purchases…such as the $3,000 and $5,000 tables, plus all of the couple seats, etc. Live Auction Highlights: Dinner for Four couples at home of Jose Altuve with his private chef Espy Awards Show South African Hunt Puppy Argentina Bird Hunt Prince Edward Island Getaway We need volunteers for day of set up between the hours of 9am and 3 pm. We need volunteers to help during the event, check in, check out, selling blink rings and helping with bid spotting We need volunteers to help with the breakdown at midnight. Whiskey needed for the whiskey blackjack!
V. City Council – Mayor Pro Tem Mardi Turner City Manager Chris Peifer is retiring and council is close to being able to announce his successor. Council elections are coming up in May. Please consider running. The deadline to file is February 15th. You are all invited to the Mayor’s Marathon Breakfast on Sunday, January 20th at City Hall. We have Christmas tree light collection points throughout the city. They are taken to the zoo and recycled. However, Colonial Park is NOT a collection point for lights. The beloved tradition of leaving Christmas trees at the East End of Colonial is welcomed by the city. But the lights MUST be taken off. Please spread the word for the 2019 season.
VI. Parks and Recreation Department – Susan White The first item to discuss is the need for funds for the Rec Center lobby area remodel. After asking for some preliminary bids, we feel comfortable asking for up to $90,000 to complete the project. Details of the change can be found in the November minutes. See attachment for parks that are slated for a refresh and what their general costs might be. This is through 2021. Of course variables can and will come up, but this will give you a good idea of what funds might be needed in the coming years. These refreshes will focus on utilization of the parks and enhancing the green space.
The West University Police Chief has met with Rec Center management and Parks & Rec Staff to make safety recommendations. This remodel addresses those safety concerns. This encompasses not only the front desk, but also better utilizes the management offices as well as the pool observation room. Turnstiles were discussed at the November meeting. After visiting Rice University, Susan concluded that the cost ($45,000 installed plus the needed software) does not make sense. Kiosks would also be expensive to staff and does not appear to be an ideal solution. After research and looking at many different options, Susan agrees with the West U Police Chief’s recommendation. The funding request was put to a vote: “Friends is in agreement to fund up to $90,000 for safety and customer enhancement improvements at the West University Place Recreation Center.” Sami asked for a motion to bring the matter to a vote. Christine Parker made the motion. The vote passed unanimously. Other Parks and Rec announcements: A new water fountain was installed at Colonial Park with a bottle filling feature. Wier Park was updated over the break. Unfortunately, the week it was painted was not ideal, but necessary dates had been pushed back for weather and other factors. Although the gate was zip-tied closed and signs were posted that the park was closed, several people hopped over the fence to use the park. This resulted in several white-paint handprints all over the park—on metal and plastic surfaces. This has taken a while to fix. There was some vandalism at Judson park over the break involving skateboarding on the tennis courts and part of the tennis court netting to be torn off. Police are investigating.
VII. Other Reports and Announcements - Donna LaMond
Katie Hill and Sarah Knysh are doing a great job of keeping up with our paver orders and keeping us on track. Thank you to them for taking that over from Michele Marvin. We just recently sold another paver.
Continuing to communicate with the donors regarding the Wier Park Basketball resurfacing project and working with Parks and Rec to see project through to fruition.
Continuing to coordinate with Parks and Rec on the Bertron Memorial components at Colonial Park. Also looking towards Father’s and Flashlights for 2019 with a tentative date of 11/2-3.
Primary focus is PLB and all of the moving parts associated with that.
Please continue to refer to the weekly reports that you receive via email for ongoing updates on Friends activities as well as all Parks and Rec activities. This concludes my report.
Meeting was adjourned at 12:28pm. Respectfully submitted, Katie Hill Filling in for Secretary
GENERAL SERVICES CONTRACT
Revised 01/24/2019
This General Services Contract (Contract) is made between the City of West University Place, Texas (City), and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which consists of the following parts:
I. Summary of Contract Terms II. Signatures III. Standard Contractual Provisions
IV. Special Terms and Conditions V. Additional Contract Documents
I. Summary of Contract Terms.
Contractor: CZS Developers LLC. Description of Services: Bid No. 19-01 – WUPRC Safety & Customer Service Improvement Project
Base Services “not to exceed”: $87,835.00
Additional Work in addition to Base Services: Any additional work will need to be submitted in writing and approved by City.
Effective Date:
Termination Date:
Renewal: None
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF WEST UNIVERSITY PLACE:* CONTRACTOR:
By: By:
Title: Title:
Date: Date:
____ Council Approved on _____/_____/_____ ____ City Manager ____ Department Head ____ Division Head *Contract Signature Authority: Division Head -$2,999 or less Department Head - $3,000 to $14,999
City Manager - $15,000 to $50,000 Over $50,000 – Council approval required
_________________________ Attest: City Secretary
III. Standard Contractual Provisions.
A. Definitions.
Contract means this General Services Contract.
Services means the services for which the City solicited bids or received proposals as described in this Contract.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Contractor will bill the City for the Services provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services in accordance with the terms of this Contract, but all payments to be made by the City to Contractor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under the paragraph, the City may terminate this Contract during its term at any time for the City’s own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminated this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default will give the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice within 30 days, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of the Contract under this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party.
(3) Multi-Year Contracts and Funding. If this Contract extends beyond the City’s fiscal year in which it becomes effective or provides for the City to make any payment during any of the City’s fiscal years following the City’s fiscal year in which this Contract becomes effective and the City fails to appropriate funds to make any required Contract payment for that successive fiscal year and there are no funds from the City’s sale of debt instruments to make the required payment, then this Contract automatically terminates at the beginning of the first day of the City’s successive fiscal year of the Contract for which the City has not appropriated funds or otherwise provided for funds to make a required payment under the contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the Contractor’s liability to the City or releases the Contractor from liability to the City for actual or compensatory damages, loss, or costs arising from the performance of this Contract or that provides for contractual indemnity by one party to the other party to this Contract is not applicable or effective under this Contract. Except where an Additional Contract Document provided by the City provides otherwise, each party to this Contract is responsible for defending against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising from that party’s negligent acts or omissions in the performance of this Contract in accordance with applicable law. This provision does not affect the right of either party to this contract who is sued by a third party of acts or omissions arising from this Contract to bring in the other party to this Contract as a third-party defendant as allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or having jurisdiction in Harris County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an independent contractor and not as an employee of the City. The City has not right to supervise, direct, or control the Contractor or Contractor’s officers or employees in the means, methods, or details of the work to be performed by Contractor under this Contract. The City and Contractor agree that the work performed under this Contract is not inherently dangerous, that Contractor will perform the work in a workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of Contractor’s officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one-half of the mediator’s fees.
J. Attorney’s Fees. Should either party to this Contract bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney’s fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions.
A. As required by Section 2252.908, Texas Government Code, if this Contract requires an action or vote by the City before the contract may be signed, or has a value of at least $1 million, then the City may not enter into such Contract unless the Contractor submits a disclosure of interested parties to the City at the time the Contractor submits the signed Contract to the City. The Contractor agrees to submit such disclosure as required by Section 2252.908 of the Texas Government Code on the form 1295, prescribed by the Texas Ethics Commission, unless the Contractor is a publicly traded entity or a wholly owned subsidiary of same, in which case no disclosure is required. The Contractor agrees to access the Texas Ethics Commission website and complete the form 1295, receive a confirmation number and a PDF version of the completed form 1295, execute and notarize a hard copy version of the completed form 1295, and submit it, along with the confirmation number, to the City.
B. As required by Chapter 2270, Texas Government Code, Contractor hereby verifies that it does
not boycott Israel and will not boycott Israel through the term of this Contract. For purposes of this verification, “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli controlled territory, but does not include an action made for ordinary business purposes.
C. Pursuant to Chapter 2252, Texas Government Code, Contractor represents and certifies that, at
the time of execution of this Contract neither the Contractor, nor any wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of the same (i) engages in business with Iran, Sudan, or any foreign terrorist organization as described in Chapter 806 or 807 of the Texas Government Code, or Subchapter F of Chapter 2252 of the Texas Government Code, or (ii) is a company listed by the Texas Comptroller of Public Accounts under Sections 806.051, 807.051, or 2252.153 of the Texas Government Code. The term “foreign terrorist organization” in this paragraph has the meaning assigned to such term in Section 2252.151 of the Texas Government Code.
V. Additional Contract Documents. The following specified documents attached to this Contract are part of this Contract, except as follows: any provision contained in any of the Contractor’s Additional Contract Documents specified below that conflicts with a Contract provision not included in the Contractor’s Additional Contract Documents, does not apply to this contract.
A. Contractor’s Additional Contract Documents:
1. Bid Documents
B. City’s Additional Contract Documents:
1. None
END OF DOCUMENT
AGENDA MEMO BUSINESS OF THE CITY COUNCIL
CITY OF WEST UNIVERSITY PLACE, TEXAS
EXECUTIVE SUMMARY
The Texas Commission on Environmental Quality regulations in Title 30 of the Texas Administrative Code Chapter 290 requires all retail water providers with 3,300 or more connections to create and implement a Water Conservation and a Drought Contingency Plan (Plan). The State requires the City’s Plan to be updated every 5-years, which was previously completed in May 2014. Staff has completed their review and updates to the Water Conservation/Drought Contingency Plan. In 2014, the current Plan was approved by Ordinance 1996 and operating under this Plan the City was required to establish 5-year conservation goals for Reduction in Water Loss and Reduction in Water Use. Reduction in Water Loss Goal: The goal by 2019 was 3 gallon per capita per day (gpcd), which the City met in 2018. The updated goal for 2024 will be 2.5 gpcd. Reduction in Water Use Goal: The goal by 2019 was 145 gallon per capita per day (gpcd), which the City met in 2018. The updated goal for 2024 will be 140 gpcd.
AGENDA OF: April 8 2019 AGENDA ITEM: 6
DATE SUBMITTED: April 2, 2019 DEPARTMENT: Public Works
PREPARED BY: P. Walters, Operations Supt. PRESENTER: P. Walters,
Operations Supt.
SUBJECT: Water Conservation / Drought Contingency Plan
ATTACHMENTS: Ordinance – Adopting Water Conservation / Drought Contingency Plan
EXPENDITURE REQUIRED: None
AMOUNT BUDGETED: None
ACCOUNT NO.: N/A
ADDITIONAL APPROPRIATION REQUIRED: N/A
ACCOUNT NO.: N/A
The Plan includes measures to continue participation in the Harris Galveston Subsidence Districts “Water Wise” regional water conservation education program, distribute water conservation education materials to the general public, and to provide a water conservation tool through the Automated Meter Reading System which allows residents to obtain hourly usages through a secure internet portal. Additionally, the plan stipulates that the City will take steps on the municipal side to enhance water conservation efforts internally including the immediate repair of water leaks and control of any volume of water utilized in the maintenance of the water system. The City has added measures to the plan which authorize the City Manager to penalize violators and to terminate water service for negligent waste of water and for violations of the mandatory requirements. Funding for the concepts of this plan is incorporated into the City’s annual budget process and is subject to the City Council’s approval.
RECOMMENDATION Staff recommends that the City Council approves the ordinance adopting the Water Conservation/Drought Contingency Plan on the first of two readings.
Harris County, Texas City of West University Place
Page | 1
ORDINANCE NO. XXXX
AN ORDINANCE FINDING AND DETERMINING THAT THE WATER CONSERVATION AND DROUGHT CONTINGENCY PLAN FOR THE CITY OF WEST UNIVERSITY PLACE, TEXAS, A COPY OF WHICH IS ATTACHED HERETO AND MARKED EXHIBIT "A", HAS BEEN PREPARED IN ACCORDANCE WITH ALL APPLICABLE LAWS, RULES, REGULATIONS, STANDARDS AND GUIDELINES PROMULGATED BY APPROPRIATE AUTHORITY, AND FURTHER, THAT SUCH PLAN IS ADEQUATE TO PROVIDE AN EFFECTIVE MEANS FOR WATER CONSERVATION AND DROUGHT CONTINGENCY WITHIN THE CITY LIMITS OF THE CITY OF WEST UNIVERSITY PLACE, ADOPTING THE SAME AS THE OFFICIAL WATER CONSERVATION AND DROUGHT CONTINGENCY PLAN FOR THE CITY OF WEST UNIVERSITY PLACE, TEXAS, AND REQUIRING ADHERENCE TO ALL REQUIREMENTS, CONDITIONS AND PROCEDURES SPECIFIED THEREBY.
WHEREAS, heretofore previously, the City of West University Place has undertaken such studies and surveys as were necessary to determine appropriate facts upon which to base and develop a Water Conservation and Drought Contingency plan for the City of West University Place; and
WHEREAS, as a result of such preliminary work, a Water Conservation and Drought Contingency plan has been prepared, which fairly represents a sound policy for the City of West University Place;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS:
Section 1. That the City Council of the City of West University Place hereby
finds and determines that the Water Conservation and Drought Contingency plan, a copy of which is attached hereto and marked Exhibit "A", has been prepared in accordance with all applicable laws, rules, regulations, standards and guidelines promulgated by appropriate authority.
Section 2. That the City Council of the City of West University Place further
finds and determines that the said Water Conservation and Drought Contingency plan is adequate to provide an effective means for water conservation and drought management within the city limits of the City of West University Place.
Section 3. That the Water Conservation and Drought Contingency plan, a
copy of which is attached hereto and marked Exhibit "A", is hereby adopted as the official Water Conservation and Drought Contingency Plan for the City of West University Place, Texas.
Section 4. Further, that all of the requirements, conditions and procedures
specified in the attached Water Conservation and Drought Contingency Plan for the City
{00202277.docx } Page | 2
of West University Place shall be adhered to by all persons affected thereby, including but not limited to all residents, citizens and inhabitants of the City of West University Place.
Section 5. Any person, firm, partnership, association, corporation, company,
or organization of any kind who or which intentionally, knowingly, recklessly, or with criminal negligence violates any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and, upon conviction thereof, shall be fined in an amount not to exceed $500 per day. Each day during which such violation shall exist or occur shall constitute a separate offense. The owner or owners of any property or premises and any agent, contractor, builder, architect, person, or corporation who shall assist in the commission of such offense shall be guilty of a separate offense, and upon conviction thereof, shall be punished as above provided.
Section 6. In the event any section, paragraph, subdivision, clause, phrase,
provision, sentence, or part of this Ordinance or the application of the same to any person or circumstances shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of West University Place, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, or whether there be one or more parts.
Section 7. All ordinances or parts of ordinances inconsistent or in conflict
herewith are, to the extent of such inconsistency or conflict, hereby repealed.
PASSED, APPROVED AND ADOPTED ON FIRST READING on the ____ day of _______________, 2019.
PASSED, APPROVED AND ADOPTED ON SECOND READING, AND
SIGNED, on the _____ day of ___________, 2019.
Attest: Signed:
City Secretary (Seal) Mayor Recommended:
City Manager Approved as to legal form:
City Attorney
EXHIBIT A
WATER CONSERVATION AND
DROUGHT CONTINGENCY PLAN
APRIL 2019
2
CONTENTS INTRODUCTION ............................................................................................................................... 4
UTILITY PROFILE SUMMARY ............................................................................................................ 5
DRINKING WATER SYSTEM FACILITIES .................................................................................... 5
DRINKING WATER SYSTEM FACILITIES .................................................................................... 6
CUSTOMER DATA .................................................................................................................... 6
ACTIVE CONNECTIONS ............................................................................................................ 6
WATER USE DATA FOR SERVICE AREA .................................................................................... 7
PROJECTED WATER DEMANDS ............................................................................................... 7
WASTEWATER UTILITY SYSTEM .............................................................................................. 7
WATER CONSERVATION PLAN ........................................................................................................ 8
INTRODUCTION ....................................................................................................................... 8
GOALS...................................................................................................................................... 8
PUBLIC INVOLVEMENT ............................................................................................................ 9
WATER CONSERVATION METHODS AND SCHEDULES ............................................................ 9
IMPLEMENTATION/ENFORCEMENT ............................................................................................. 12
NEGLIGENT WASTE OF WATER ..................................................................................................... 13
DROUGHT CONTINGENCY PLAN ................................................................................................... 14
Section 1 - Declaration of Policy, Purpose, and Intent ............................................................. 14
Section 2 - Public Involvement ................................................................................................. 14
Section 3 - Public Education ...................................................................................................... 14
Section 4 - Coordination with Regional Water Planning Groups .............................................. 15
Section 5 - System Supply Strategy ........................................................................................... 15
Section 6- Response Stages ...................................................................................................... 15
STAGE I – ANNUAL DROUGHT AND CONSERVATION AWARENESS CAMPAIGN .................. 16
3
STAGE II - VOLUNTARY WATER USE RESTRICTIONS .............................................................. 17
STAGE III - MODERATE WATER USE RESTRICTIONS .............................................................. 18
STAGE IV - CRITICAL WATER USE RESTRICTIONS .................................................................. 21
APPENDIX A - WATER CONSERVATION & DROUGHT MANAGEMENT INFORMATION SOURCES 23
APPENDIX B -WATER CONSERVATION TIPS .................................................................................. 24
4
INTRODUCTION
For many years the citizens and elected officials in the State of Texas have battled drought.
During the 75th legislature Senate Bill 1 (SB 1) was propagated, this legislation required
Regional Water Planning Groups to develop water plans to be incorporated into a State Water
Plan. The goal to "... provide for the orderly development, management, and conservation of
water resources and preparation for and response to drought conditions, in order that
sufficient water will be available at a reasonable cost to ensure public health, safety, and
welfare: further economic development: and protect the agricultural and natural resources of
the entire state." As part of the Regional and State Water Plans, all communities were required
to develop Water Conservation and Drought Contingency Plans. These plans must be reviewed
and amended every 5 years. These plans upon approval are submitted to the Region H Planning
Group, to the Texas Commission on Environmental Quality and to the Texas Water
Development Board.
The City of West University Place has prepared this updated Water Conservation and Drought
Contingency Plan. This updated plan includes elements required by the regulations
promulgated by the Texas Commission on Environmental Quality and the Texas Water
Development Board.
The City of West University Place owns and operates a water production and distribution
system including production, storage and distribution facilities and equipment. Additionally the
City owns and operates a wastewater collection and treatment systems. These systems are
permitted and regulated by the Texas Commission on Environmental Quality. The City employs
operators licensed by the TCEQ to operate and maintain these systems.
The system serves an area of approximately two square miles. All properties within the City
limits use the water and wastewater systems. The customer base in the City consists of Single
Family Residential, Commercial, and Institutional users. The institutional users consist of one
public elementary school, several churches and municipal properties. For accounting purposes
institutional users have always been listed in our billing system as commercial and are so
reflected in our Utility Profile Summary.
5
The City will notify the Texas Commission on Environmental Quality within five (5) days of
activation of any mandatory water restrictions under the Drought Contingency plan.
UTILITY PROFILE SUMMARY
The City of West University Place owns and operates the system which serves the residents and
businesses located within its boundaries. This includes two water wells and the purchase of
treated surface water from the City of Houston. West University Place also owns and operates a
wastewater collection and treatment system. All residents and commercial properties within
the boundaries of the city utilize the city's wastewater system for sewerage disposal.
DRINKING WATER SYSTEM FACILITIES
• 2 Pump Stations with Ground Storage
o Wakeforest Pump Station
Water Well – 1,500 Gallons per Minute 1300 feet deep
Ground Storage – 2- 500,000 Gallon Tanks
Elevated Storage – 1 – 500,000 Gallon Tank
Booster Pumps – 2 – 1,500 Gallons per Minute
Treated Water intake point
o Milton Street Pump Station
Water Well – 1,500 Gallons per Minute – 1,300 feet deep
Ground Storage
• 1 – 400,000 Gallon Tank
• 1 – 1,500,000 Gallon Tank
Booster Pumps
• 2 – 2,000 Gallon per Minute
• 1 – 1,500 Gallon Per Minute
• 1 – 1,000 Gallon Per Minute
Treated Water Intake Point
• Elevated Storage – Bellaire Blvd Water Tower – 250,000 Gallon Tank
• 41 Miles of Distribution Piping
6
• 357 Fire Hydrants
DRINKING WATER SYSTEM FACILITIES
Production/Procurement
• Well Water – 3,000 Gallons per Minute
• Surface water – 3,000 Gallons per Minute
Distribution
• Booster Capacity – 9,500 Gallons per Minutes
Storage
• Ground Storage 2,900,000 Gallons
• Elevated Storage 750,000 Gallons
CUSTOMER DATA
Population
• Current Population is approximately 14800; the population is based on the 2000 and
2010 Census. The City Limits have been bounded since the 1940’s by other municipal
government corporate limits. Strict zoning regulations within the City establish most
areas to Single Family Occupancy with some areas being zoned for Commercial
Occupancy.
ACTIVE CONNECTIONS
The City water system had approximately 6,143 water meters in 2018
• Residential
o Domestic - 5,339
o Irrigation Only - 656
• Commercial - 101
• Institutional - 47
7
WATER USE DATA FOR SERVICE AREA
Water Production/Consumption
Year Water Produced Gallons
Water Metered Gallons
Non-Metered Water Gallons
2018 791,362,000 774,976,743 16,385,257 2017 803,459,700 770,533,993 32,925,707 2016 775,503,000 742,478,845 33,024,155 2015 750,156,000 742,857,740 7,298,260 2014 754,048,000 730,829,500 23,218,500
PROJECTED WATER DEMANDS
Projected Water Supply Requirements for Next Ten Years
• It is anticipated that water supply requirements for the next ten years will remain
constant. The City of West University Place is a landlocked city that is fully built out and
due to this the population is not expected to increase significantly.
WASTEWATER UTILITY SYSTEM
• 12 Sanitary Sewer Pump Stations collect water from around the city and pump or relay
the wastewater to the wastewater treatment plant.
• Approximately 44 miles of sanitary sewer pipe with 1,021 manholes.
• Approximately 5,600 connections to residential and commercial customers.
• One Wastewater Treatment Plant, rated at 2.0 million gallons per day. With a peak flow
of 6 million gallons per day.
Wastewater flows average 50.5% of the drinking water total production/procurement. Based
on this average there is significant evidence that there is substantial potential for savings in
outdoor watering to support the reductions necessary to meet the goals established in the
Water Conservation/Drought Contingency Plan.
8
WATER CONSERVATION PLAN
INTRODUCTION
The City of West University Place has demonstrated a high level of concern for the protection of
the environment through previous Water Conservation Plans, Storm Water Management Plans
and our Urban Forest Protection ordinance. The City continues to exercise diligence in the
protection of the environment with the issuance of this revised Water Conservation /Drought
Contingency Plan.
GOALS
The City has established goals for the measurement of the effectiveness of this water
conservation plan. The goals are in two areas water loss reduction and municipal use of water.
• In 2018 the City metered 774,976,700 gallons of water and produced 791,362,000
gallons of water. The resulting amount of lost water came to 3.0 gpcd (gallons per capita
per day). This is equivalent to approximately 2.1% of the water produced not being
metered. This amount includes water from maintenance activities including fire hydrant
testing, water main flushing, water storage tank maintenance, water not measured by
faulty water meters and water leaks.
• The City previously established a five year goal to be achieved by the end of 2019 of a
water loss not to exceed 3 gpcd and a 10 year goal to be achieved by the end of 2024 a
water loss not to exceed 2.5 gpcd. These goals remain valid with the goal continuing
thereafter to maintain the water loss at or below 2.5 gpcd.
• With the annual metered water of 774,976,700 the water consumption was 141.4 gpcd
for 2018. Through the use of water conservation education, a water conservative water
rate and provision of tools to assist the community with water conservation efforts the
City has exceeded the goal of metered water to be reduced below the 2019 goal of 145
gpcd. Further the goal to be below 140 gpcd being achieved by the end of 2024 remains
a realistic goal with the goal to further that achievement being to be below a goal of 135
gpcd by the end of the calendar year of 2029.
9
PUBLIC INVOLVEMENT
The City of west University Place holds regular Council Meetings on the second and fourth
Monday of each month at 6:30 p.m. Meetings are open to the public, and citizens are free to
speak on any subject during the portion of the meeting designated for this purpose.
WATER CONSERVATION METHODS AND SCHEDULES
Water conservation methods are typically divided into two (2) categories,
• Demand Management methods deal with water use on the downstream side of a
customer’s meter. Demand management provides for education, disincentives and
or incentives to reduce water use by the consumer. This includes usage at City
facilities such as parks, pools, and municipal buildings.
• Supply Management Methods deals with the utility's water system upstream of the
customer's meter. The goal of Supply Management is to improve efficiency and
reduce waste within the production, treatment, and distribution system. Supply
management usually results in decreased costs to the utility as water losses in the
system are reduced.
During the previous plan years from 2014 through 2019 the City initiated or completed a
series of activities in an effort to meet the established plan goals as specified in the previous
plan.
• Completed activation of an automated meter reading infrastructure which allows for
water consumption volumes to be measured and compared to production volumes
on a regular basis.
• Running reports weekly for failing meters through the meter reading program and
initiate change-out of the meter.
• Continue program to reduce water losses with regular visual inspections along the
route of water mains with extra attention to mains not located within residential
areas where they are most likely to be reported quickly.
• It is the policy of the Public Works Operations Division to repair any leak which
appears to exceed 10 gallons per minute within 72 hours and any other leak within 2
weeks.
10
• City Staff investigated the addition of electronic leak detection to the automated meter
reading system and did not find it to be cost effective.
• Continue the distribution of water conservation education material through the City
Currents Newsletter, Provides the Water Conservation Plan and water conservation tips
on the City Web Site.
• Further the city participates in the Harris Galveston Subsidence District Regional Water
Conservation Education Program which has included the sponsorship of 3,000 students
each year since 2013.
• Providing for a continuing process of maintaining and reducing water consumption
levels through good stewardship and conservation the City has planned the following
activities to assist customers and further reduce usage at City facilities.
• Providing a continuing meter testing program for Water System Production meters on a
yearly testing cycle.
• Providing a continuing meter testing program of customer meter to identify meter
failures and inaccuracies. The City will test a set of meters from each size group and
from differing manufacturer production batches to attempt to predict failures and
inaccuracies.
September of 2019 - Providing for an increased notification of customers with high or
unusual usage trends to assist in the early detection of leaks and potential irrigation system
issues.
June of 2019 – Provide increased educational efforts to inform customers of the Customer
Connect Meter Monitoring Portal which provides for email alerts and hourly volumes of
usage on customer water meters.
• Continue a program to educate customers with the highest monthly flows of
consumption levels and provide conservation tips.
• Annually create and make available water production versus water metered report
information to all residents via the city web page.
11
• Continue annually to review the water rates and water rate structure to maintain
sufficient income to support the ongoing maintenance and improvements to the Water
System while insuring that the rate is not promoting the inefficient use of water. The
city currently has an increasing block structure which meets this standard.
o Base Monthly Charge – is based on the size of the water meter.
o Water Usage billed on a tiered increasing block structure, with first tier at 3,000
gallons and increasing rates for water used in every 6,000 gallon increments up
to 15,000 with the forth tier for every thousand gallons above 15,000 gallons.
12
IMPLEMENTATION/ENFORCEMENT
The City of West University Place a municipal government is based on a Home Rule Charter
operating in City Manager/ Council format. The city has the legal authority to create ordinances
and to enforce them with civil or criminal penalties.
The City maintains a full time Police Department and a full time Code Enforcement Officer.
These shall be responsible for enforcement of the plan where it calls for penalties for violations.
The City shall pass an ordinance to adopt this Water Conservation / Drought Contingency Plan
and cause that ordinance to become part of the Code of Ordinances for the City of West
University Place to assess fines in an amount not to exceed $500 per day and terminate water
service in the event of a violation of the mandatory water use restrictions.
The Public Works Department will oversee and continue the initiation of the Water
Conservation / Drought Contingency Plan and the documentation and reporting required for
the plan. This includes the creation and submission of the Annual Reports to the Texas
Commission on Environmental Quality and the Texas Water Development Board as required by
rule.
Any violation of the mandatory provisions of the Drought Contingency Plan may result in a
penalty and /or interruption of water service. The City Manager is empowered to enforce the
mandatory provisions and may interrupt water service based upon repeated violations.
Penalties shall be paid before water service is restored. Violations will be reported by all City
personnel to the City Manager or his delegate.
Variances to the mandatory restrictions may be granted by action of the City Council, and shall
be requested in writing of a letter to the City Manager delivered by certified mail, or hand
delivered with an added letter of receipt to be signed by an appropriately designated city
employee. The letter must be received no later than the close of business on the Tuesday
immediately preceding the Monday of the scheduled City Council Meeting at which the request
will be heard and acted upon by City Council Action and recorded in the meeting minutes. This
time frame will allow for the action to be reviewed and posted on the City Council Meeting
13
Agenda as required by law. The City Manager or his delegate shall allow for request having the
potential for immediate human health effects to be granted on a temporary basis pending
action by the City Council.
NEGLIGENT WASTE OF WATER
A retail public water customer in the City violates this section if the customer fails to repair a
leak which causes water to flow through any portion of a public right-of-way 72 hours after
written, telephonic, or in-person notice of the leak has been provided to the customer by the
City’s Public Works Department. Each day a violation exists constitutes a separate violation.
A customer may be fined up to $500 per violation of this section, and the customer’s water
service may be terminated without further notice.
A leak which causes water to flow through the public right-of-way necessarily constitutes a
hazard to public health, safety, and welfare. Accordingly, the City, through the City Manager or
his designee, may cause termination of service to the customer immediately following the City’s
discovery of such a hazardous leak. The City must provide notice of termination to the
customer as soon as is reasonably possible, but such notice is not required to precede
termination.
14
DROUGHT CONTINGENCY PLAN
SECTION 1 - DECLARATION OF POLICY, PURPOSE, AND INTENT
In cases of extreme drought, periods of abnormally high usage, system contamination, or
extended reduction in ability to supply water due to equipment failure, temporary restrictions
will be instituted to limit non-essential water usage. The purpose of the Drought Contingency
Plan is to encourage, and under emergency conditions, require customer conservation in order
to maintain supply, storage, or pressure.
SECTION 2 - PUBLIC INVOLVEMENT
Opportunity for the public to provide input into the preparation of the Plan was provided by
posting Notice of Council Meeting to approve ordinance adopting Drought Contingency Plan.
The meeting took place at:
Date: April 8, 2019
Time: 6:30 p.m.
Place: 3800 University Blvd,
West University Place Texas, 77005
Municipal Building Council Chambers
SECTION 3 - PUBLIC EDUCATION
The City of West University Place will periodically provide the public with information about the
Plan, including information about the conditions under which each stage of the Plan is to be
initiated or terminated and the drought response measures to be implemented in each stage.
Drought plan information will be provided by press release and News Flash (email to city
general information subscribers) notice advising of availability of plan on City web site or from
Utility Billing Office. Additional information will be provided at various sponsored events
throughout the City.
15
SECTION 4 - COORDINATION WITH REGIONAL WATER PLANNING GROUPS
The service area of the City of West University Place is located within Regional Water Planning
Group H and a copy of this plan and all updates are mailed to this planning group.
SECTION 5 - SYSTEM SUPPLY STRATEGY
The City of West University Place water system is supplied with a combination of well water
and surface water. The well water is supplied by water wells owned and operated by the
system and can safely supply our annual dally average. The Surface Water supply is through a
purchase agreement with the City of Houston, Texas and this supply can safely supply our daily
annual average. With limitations on either of these supplies during peak pumping seasons it
may be necessary to implement water usage restrictions. The City of West University Place has
two pump stations either of which can pump well water, surface water or a combination of
both. Either pump Station can safely supply the daily average flow but may require usage
restrictions in the event of equipment outages during peak water pumping seasons.
SECTION 6- RESPONSE STAGES
The City will communicate Stage I concepts each year. If supply or demand triggers are met the
city will initiate the appropriate elevated Stage of restrictions. The City shall notify the Texas
Commission on Environmental Quality any time Stage III or Stage IV is initiated as regards the
rule for notification when mandatory restrictions are activated.
16
STAGE I – ANNUAL DROUGHT AND CONSERVATION AWARENESS CAMPAIGN
Utility Measures
A public announcement will be issued every spring to increase customer awareness of water
conservation and encourage the most efficient use of water. This announcement will include
information on obtaining an electronic or paper copy of this Plan. A copy of the current public
announcement on water conservation awareness shall be kept on file available for inspection
by the TCEQ and posted on the conservation page of the City web site.
Voluntary Water Conservation
Water customers are encouraged to practice water conservation.
17
STAGE II - VOLUNTARY WATER USE RESTRICTIONS
Stage II is designed to encourage customers to conserve water during periods when water
supplies are unusually limited Stage II will begin when:
Supply- Based Triggers
• City of Houston initiates voluntary water restrictions.
Demand- or Capacity -Based Triggers
• Total daily demand exceeds 65% of safe pumping capacity for three (3) consecutive
days.
Upon initiation and termination of Stage II, notify all customers by placing notice on the City's
web site, Press Release to radio, television and notify to all telephone customers and registered
users in the area through the City’s reverse 911 telephone notice system.
Conservation Goal for STAGE II
The goal for this Stage is to reduce the overall daily consumption to below 60% of the safe
pumping capacity.
Requirements for termination
Stage II of the Plan may end when all of the conditions listed as triggering events have ceased to
exist for a period of ten (10) consecutive days, AND the Conservation Goal for STAGE II has been
achieved for a period of ten (10) consecutive days.
Utility Measures
• Visually inspect lines and repair leaks on a daily basis.
Voluntary Water Use Restrictions
• Voluntary Restricted Hours:
o Outside watering is allowed daily, and encouraged to water only during the
hours between 10:00 p.m. and 5:00 a.m.
18
STAGE III - MODERATE WATER USE RESTRICTIONS
Stage III is designed to take affirmative steps to control the use of water in response to a period
of significant water shortage. Stage III will begin when:
Supply-Based Triggers
• Equipment outage reduces well capacity by 50% or,
• Purchased water intake is limited to less than 75% of standard draw rate or,
• Distribution System equipment outages reduce the pumping capacity to less than 75%
of standard capacity or;
• Water Contamination results in temporary loss of a safe water source.
Demand- or Capacity- Based Triggers
• Total daily demand exceeds 70% of pumping capacity for three (3) consecutive days.
Upon initiation and termination of Stage III, notify all customers by placing notice on:
• City' s web site
• Press release to radio, television and newspapers
• Send Notice to all telephone customers and registered users in the area through the
City’s reverse 911 telephone notice system.
Conservation Goal for STAGE III
The goal for this Stage is to reduce the overall daily consumption to below 65% of the safe
pumping capacity.
Requirements for termination
Stage III of the Plan may end when all of the conditions listed as triggering events have ceased
to exist for a period of fifteen (15) consecutive days AND the Conservation Goal for STAGE III
has been achieved for fifteen (15) days. Upon termination of Stage 3, Stage 2 may be effective.
Utility Measures
• Visually inspect lines and repair leaks on a daily basis.
• Water line flushing is prohibited except for dead and mains or identified water quality
control issues
Mandatory Water Use Restrictions (STAGE Ill)
The following water use restrictions shall apply to all customers:
19
• Outside watering is allowed daily, but only during the hours between 10:00 p.m. and
5:00a.m...
• Watering of plants and landscaping shall be allowed with a hand held water hose (NO
hose sprinklers or laying hose on ground) between the hours of 7:00 p.m. and midnight
and the hours of midnight and 10:00a.m.
• Use of water to wash any motor vehicle, motorbike, boat, hailer, airplane or other
vehicle is prohibited except between the hours of 7:00 p.m. and 10:00 a.m. Such
washing, when allowed, shall be done with a bucket or a hand-held hose equipped with
a passive shutoff valve for quick rinses. Further, such washing may be exempted from
these regulations if the health, safety, and welfare of the public are contingent upon
frequent vehicle cleansing, such as garbage trucks and vehicles used to transport food
and perishables.
• Use of water to fill, refill, or add to any indoor or outdoor swimming pools, wading
pools, or “Jacuzzi” type pools a prohibited except between the hours of 12:00 midnight
and 5:00 a.m.
• Operation of any ornamental fountain or pond for aesthetic or scenic purposes is
prohibited except wham necessary to support aquatic life or when such fountains or
ponds are equipped with a re-circulation system. Refill if allowed would be the same as
pools.
• Use of water from hydrants or flush valves shall be limited to maintaining public health,
safety, and welfare.
• Use of water for the irrigation of parks, and green belt areas is prohibited except
between the hours 12:00 midnight and 5:00 a.m. and between 8:00 p.m. and 12:00
midnight. This irrigation shall only occur on Monday night/Tuesday morning,
Wednesday night/Thursday morning and Saturday night/Sunday morning. Parks
Department personnel will establish watering schedule to caused park irrigation to be
staggered so that all do not run simultaneously.
• The following non-commercial uses of water are defined as non-essential and are
prohibited:
20
o Wash down of any sidewalks, walkways, driveways, parking urge tennis courts,
or other hard-surfaced areas.
o Use of water to wash down buildings or structures for purposes other than
immediate fire protection.
o Use of water for dust control.
o Flushing gutters or permitting water to run or accumulate in any gutter or street.
o Customer shall cause any leaks to be repaired within 72 hours after having been
given notice directing the repair of such leak.
21
STAGE IV - CRITICAL WATER USE RESTRICTIONS
Stage IV (4) is designed to take significant steps to control the use of water in response to
periods of critical water shortage. Stage 4 will begin when:
Supply-Based Triggers (Any condition may trigger restrictions)
• Supply contamination.
• Equipment outage reduces well rapacity by 50% and purchased water intake is limited
to less than 75% of standard average draw rates.
• Equipment outages reduce production/distribution capacity to below 60% of normal
total production/distribution.
Demand or Capacity -Based Triggers (Any condition may trigger restrictions)
• Total daily demand as 80% of safe pumping capacity for three (3) consecutive days.
• Production or distribution limitations.
• System contamination or equipment outage.
Upon initiation and terminal of Stage IV, notify all customers by placing notice on:
• City’s website.
• Press release to radio, television and newspapers and;
• Send notice to all telephone customers and registered users in the area through the
City’s reverse 911 telephone notice system
Conservation Goal for STAGE IV
The goal for this Stage is to reduce the overall dally consumption to below 70% of the safe
pumping capacity.
Requirements for termination
Stage IV of the Plan may end when all of the conditions listed as triggering events have ceased
to exist for a period of fifteen (15) consecutive days AND the Conservation Goal for Stage IV has
been achieved for fifteen (15) days. Upon termination of Stage IV then Stage III or Stage II may
become effective.
Operational Measures
The utility shall visually inspect ROW’s and repair leaks on a daily basis. Water line flushing is
prohibited except for specific identified water quality issues and only between the hours of 9:00
22
p.m. and 3:00 a. m. Police and Code Enforcement personnel will be asked to maintain vigilance
for violations of the water restrictions.
Mandatory Water Use Restrictions (STAGE IV)
• Stage III Mandatory Reductions with the following more restrictive prohibitions
• ALL OUTDOOR USE OF WATER IS PROHIBITED
• Use of water to wash any motor vehicle, motorbike, boat (trailer, airplane or other
vehicle Is absolutely prohibited)
23
APPENDIX A - WATER CONSERVATION & DROUGHT MANAGEMENT INFORMATION SOURCES
Texas Water Development Board
P.O. Box 13231
1700 N. Congress Ave.
Austin, TX 78711-3231
(512) 463-7847 voice
www.twdb.texas.gov
Texas Commission on Environmental Quality
P.O. Box 13087
Austin, TX 78711-3087
(512) 239 1000
www.tceq.texas.gov
United States Environmental Protection Agency - Water Resource Center
U.S. EPA
Mail Code RC-4100
401 M Street, S.W.
Washington, D.C. 20460
(202) 260-7786
E-mail: [email protected]
www.epa.gov/ow
American Water Works Association
6666 West Quincy Ave.
Denver, Co 80235
(303) 794 7711
www.awwa.org
24
APPENDIX B -WATER CONSERVATION TIPS
Suggestions on ways to save water which may be included in public information are listed
below.
Bathroom
a) Take a shower instead of filling the tub and taking a bath. Showers usually use less
water than tub baths.
b) Install a low-flow shower head which restricts the quantity of flow at 60 psi to no more
than 3.0 gallons per minute.
c) Take short showers and install a cutoff valve or turn the water off while soaping and
back on again only to rinse.
d) Do not use hot water when cold will do. Water and energy can be saved by washing
hands with soap and cold water; hot water should only be added when hands are
especially dirty.
e) Reduce the level of the water being used in a bath tub by one or two inches if a shower
is not available.
f) Turn water off when brushing teeth until it is time to rinse.
g) Do not let water run when washing hands. Instead, hands should be wet, and water
should be turned off while soaping and scrubbing and turned on again to rinse. A cutoff
valve may also be installed on the faucet.
h) Shampoo hair in the shower. Shampooing in the shower takes only a little more water
than is used to shampoo hair during a bath and much less than shampooing and bathing
separately.
i) Hold hot water in the basin when shaving instead of letting the faucet continue to run.
j) Test toilets for leaks. To test for a leak, a few drops of food coloring can be added to the
water in the tank. The toilet should not be flushed. The customer can then watch to see
if the coloring appears in the bowl within a few minutes. If it does, the fixture needs
adjustment or repair.
k) Use a toilet tank displacement device. A one-gallon plastic milk bottle can be filled with
stones or with water, recapped, and placed in the toilet tank. This will reduce the
amount of water in the tank but still provide enough for flushing. (Bricks, which some
25
people use for this purpose, are not recommended, since they can crumble and damage
working mechanisms. Do not use displacement devices on low-volume flush toilets.
l) Install faucet aerators to reduce water consumption.
m) Never use the toilet to dispose of cleaning tissues, cigarette butts, or other trash. This
can waste a great deal of water and also places an unnecessary load on the wastewater
treatment plant.
n) Install a new low-volume toilet that uses 1.6 gallons or less per flush when building a
new home or remodeling a bathroom.
Kitchen
a. Use a pan of water (or place a stopper in the sink) for rinsing pots and pans and cooking
implements when cooking rather than turning on the water faucet each time a rinse is
needed.
b. Never run the dishwasher without a full load. In addition to saving water, expensive
detergent will last longer and a significant energy saving will appear on the utility bill.
c. Use the sink disposal sparingly, and never use it for just a few scraps.
d. Keep a container of drinking water in the refrigerator. Running water from fie tap until it
is cool is wasteful. Better still; both water and energy can be saved by keeping cold
water in a picnic jug on a kitchen counter to avoid opening the refrigerator door
frequently.
e. Use a small pan of cold water when cleaning vegetables rather than letting the faucet
run.
f. Use only a little water in the pot and put a lid on it for cooking most food. Not only does
this method save water, but food is more nutritious since vitamins and minerals are not
poured down the drain with the extra cooking water.
g. Use a pan of water for rinsing when hand washing of dishes rather than running the
faucet.
h. Always keep water conservation in mind, and think of other ways to save in the kitchen.
Small kitchen savings from not making too much coffee or letting ice cubes melt in a sink
can add up over a years’ time.
26
Laundry
a) Wash only a full load when using a washing machine (32 to 59 gallons are required per
load).
b) Use the lowest water level setting on the washing machine for light loads whenever
possible.
c) Use cold water as often as possible to save energy and to conserve the hot water for
uses which cold water cannot serve. (This is also batter for clothing made of today's
synthetic fabrics)
Appliances and Plumbing
a) Check water requirements of various models and brands when considering purchasing
any new appliance that uses water. Some use less water than others.
b) Check all water connections and faucets for leaks. A slow drip can waste as much as 170
gallons of water EACH DAY, and can add as much as $10.00 per month to the water bill.
c) Learn to replace washers so that drips can be corrected promptly. It is easy to do, cost
very little and can represent a substantial amount saved in plumbing and water bills.
d) Check for water leakage you may be unaware of, such as a leak between the water
meter and the house. To check, all indoor and outdoor faucets should be turned off, and
the water meter should be checked if it continues to run or turn, a leak probably exists
and needs to be located.
e) Insulate all hot water pipes to avoid the delays (and wasted water) experienced while
waiting for the water to turn hot.
f) Be sure the water healer thermostat is not set too high. Extremely hot settings waste
water and energy because the water often has to be cooled with cold water before it
can be used.
g) Use a moisture meter to determine when house plants need water. More plants die
from over-watering than from being on the dry side.
Out-of-Doors Use
a) Water lawns between the hours of 8:00 p.m. to 6:00 a.m. during the hotter summer
months. Much of the water used on the lawn can simply evaporate between the
sprinkler and the grass.
27
b) Use a sprinkler that produces large drops of water, rather than a fine mist, to avoid
evaporation.
c) Turn soaker hoses so the holes are on the bottom to avoid evaporation.
d) Water slowly for better absorption, and never water in high winds.
e) Forget about watering the streets, walks, and driveways. They will never grow a thing.
f) Condition the soil with compost before planting grass or flower beds so that water will
soak in rather than run off.
g) Fertilize lawns at least twice a year for rot stimulation. Grass with a good root system
makes better use of less water.
h) Learn to know when grass needs watering. If it has turned a dull gray green or if foot
prints remain visible, it is time to water.
i) Do not water too frequently. Too much water can overload the soil so the air cannot get
to the roots and can encourage plant diseases.
j) Do not over-water. Soil can absorb only so much moisture and the rest simply runs off.
A timer will help, and either a kitchen timer or an alarm clock will do, an inch and one-
half of water applied once a week will keep most Texas grasses alive and healthy.
k) Operate automatic sprinkler systems only when the demand on the town's water supply
is lowest set the system to operate between 8:00 p.m. and 5:00a.m.
l) Do not scalp lawns when mowing during hot weather. Taller grass holds moisture
better. Rather, grass should be cut fairly often, so that only 1 to 2 inches is trimmed off.
A healthier and better looking lawn will result.
m) Use a watering can or hand water with the hose in small areas of the lawn that need
frequent watering (areas near walks, driveways or in especially hot, sunny spots).
n) Learn what types of grass, shrubbery, and plants do best in the area and in which parts
of the lawn, and then plant accordingly. If one has a heavily shaded yard, no amount of
water will make roses bloom. In especially dry sections of the state, attractive
arrangements of plants that are adapted to arid or semi-arid climates should be chosen.
o) Consider decorating areas of the lawn with rocks, gravel, wood chips, or other materials
now available that require no water at all.
p) Do not "sweep" walks and driveways with the hose. Use a broom or rake instead.
28
q) Use a bucket of soapy water and use the hose only for rinsing when washing the car.
Monitor your water Usage on the internet with West University Place’s “Customer Connect”
Portal.
a) Have your last water bill available for required information. (account number and last
billed dollar amount)
b) Go to www.westutx.gov
c) Hover over Quick Links and Click on “Customer Connect” link
d) This will take you to the Customer Connect Portal and you can click on Register at the
bottom of the page to get started. It is simple and easy.
The City of West University Place A Neighborhood City
CITY COUNCIL STAFF Susan Sample, Mayor David J. Beach, City Manager Mardi Turner, Mayor Pro Tem Alan Petrov, City Attorney Bob Higley, Councilmember Thelma Gilliam, City Secretary Kellye Burke, Councilmember Kevin Boyle, Councilmember
CITY COUNCIL ACTION MINUTES The City Council of the City of West University Place, Texas, met in a regular meeting on Monday, March 25, 2019, in the Municipal Building, 3800 University, West University Place. Call to Order. Mayor Sample called the meeting to order at approximately 6:30 p.m. in the Council Chambers. Council and Staff in attendance were: Mayor Pro Tem Turner, Councilmembers Boyle, Burke, and Higley, City Manager Beach, City Secretary Gilliam, City Attorney Petrov, Police Chief Walker, Finance Director Kalka, and Diane White, Interim Public Works Director. Also present were Richard Wilson, Chair of the Zoning and Planning Commission, and John Robuck with Bok Financial Securities. City Secretary Gilliam confirmed that the Notice of the meeting was posted as required by law. Carsten Wilkerson, Boy Scout Troop 266, led the Pledge of Allegiance. 1. Public Comments
This was an opportunity for citizens to speak to Council relating to agenda and non-agenda items. Alida Drewes, 6112 Fordham, spoke regarding dog parks and other topics.
2. Arbor Day/Tree City USA Designation
Matters related to an Arbor Day proclamation in conjunction with the City receiving the Tree City USA designation. Recommended Action: Proclaim April 13, 2019 as Arbor Day in West University Place. Ms. Debbie Scarcella, City Planner
Councilmember Higley moved to proclaim April 13, 2019 as Arbor Day in the City of West University
Place. Councilmember Burke seconded the motion. MOTION PASSED.
Ayes: Sample, Turner, Boyle, Burke, Higley Noes: None Absent: None
3. Calling Joint Public Hearing with the Zoning and Planning Commission
Matters related to preliminary reports and calling a joint public hearing with the Zoning and Planning Commission regarding fence-like hedges, maximum height of existing elevated structures in a special flood hazard area, and front porch projections. Recommended Action: Approve ordinances calling a joint public hearing with the Zoning and Planning Commission on first and final reading. Ms. Debbie Scarcella, City Planner
City Council Meeting Action Minutes, March 25, 2019
2 of 3
Councilmember Higley moved that City Council call for a joint public hearing between Council and the ZPC to hear more information and public comments for the official public record regarding the three proposed amendments. Councilmember Burke seconded the motion. MOTION PASSED.
Ayes: Sample, Turner, Boyle, Burke, Higley Noes: None Absent: None
4. City Council Meeting Date Change
Matters related to changing the meeting date for the second meeting in May due to the Memorial Day Holiday. Recommended Action: Discuss and take any desired action. Mr. Dave Beach, City Manager
Councilmember Higley moved to change the Monday, May 27, 2019 regular meeting date to
Monday, May 20, 2019 due to the Memorial Day holiday. Councilmember Burke seconded the motion. MOTION PASSED.
Ayes: Sample, Turner, Boyle, Burke, Higley Noes: None Absent: None
5. Notice to Issue Combination Tax and Revenue Certificates of Obligation
Matters related to a resolution directing publication of Notice of Intention to Issue Combination Tax and Revenue Certificates of Obligation. Approve resolution directing publication of Notice of Intention to Issue Combination Tax and Revenue Certificates of Obligation. Ms. Marie Kalka, Finance Director
Councilmember Boyle moved that City Council approve of the Schedule of Events for the sale of
Certificates of Obligation, Series 2019, not to exceed $4,500,000 for a 15 year term and approve the resolution authorizing the publication of the Notice of Intent to issue Certificates of Obligation on May 20. Councilmember Higley seconded the motion. MOTION PASSED.
Ayes: Sample, Turner, Boyle, Burke, Higley Noes: None Absent: None
6. Consent Agenda
All Consent Agenda items listed are considered to be routine by the City Council and are enacted by one motion.
A. City Council Minutes
Approve City Council Meeting Minutes of March 11, 2019.
Councilmember Burke moved to approve the Consent Agenda as presented. Councilmember Boyle seconded the motion. MOTION PASSED.
Ayes: Sample, Turner, Boyle, Burke, Higley Noes: None Absent: None
City Council Meeting Action Minutes, March 25, 2019
3 of 3
7. Adjourn With no other business before the Council, Councilmember Higley moved to adjourn the meeting at 7:15 p.m. Councilmember Boyle seconded the motion. MOTION PASSED.
Ayes: Sample, Turner, Boyle, Burke, Higley Noes: None Absent: None
Prepared by: Thelma A. Gilliam, TRMC, City Secretary Council Approved: ___________________________________