clarence valley transport committee 6d.21.005 -page 1 of 16

Clarence Valley Transport Committee S355 Committee of Council

M I N U T E S

Thursday, 19 November 2020, 11am Venue: Online (due to social distancing requirements)

Attendance

Glenn Bailey (Chair, Social Futures); Malcolm Britt (Busways); Howard Avery (Cycling/Active Transport Representative); Kerry Little (Connect You Too – Clarence Community Transport); Dan Griffin (Clarence Valley Council (CVC)); Robyn Barlow (Clarence Correctional Centre – Serco); Arnab Roy (TfNSW Rural and Regional Planning); Penny Sutton and Chantel Ensby (TfNSW Road User Safety Team); Nicole Secomb (Momentum Collective)

Item Discussion Action

1. ACKNOWLEDGEMENT OF COUNTRY

We acknowledge the Traditional Custodians of these lands on which we are meeting and pay tribute and respect to the Elders past, present and future.

2. Apologies Cr. Jim Simmons (CV Councillor); Kate Collins (NNSWLHD); Ross Chalmers (TfNSW North Coast Area Manager); Djaan Jarrett (Healthy North Coast – Aboriginal Health); Mark Ruthven (Rabbit Ride Share); Iesha Timmins (TfNSW Northern Region Aboriginal Project Officer).

3. Confirmation of minutes

Meeting minutes confirmed as a true and accurate representation of the previous meeting with a quorum. Moved by Mal Britt.

4. Declarations of Interest Nil

5. Actions arising from previous minutes

5.1 Update re development of a safe school ride/walk route in Grafton

No real progress since last update. Noted this has been a 7 year engagement to establish safe pedestrian ride/walk access connected to school. A pedestrian- vehicle “near miss” was reported to WHS yesterday.

Kevin Hogan, Chris Gulaptis, Alex Dallrimple and Peter Birch approached by Howard re safety concerns

Howard Avery to provide update at next CVTC

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COUNCIL MEETING - 22 JUNE 2021



Some discussion re Mary Street resealing and rubber kerb to prevent vehicle U turns; Bacon Street yellow audible paint

Penny offered to speak with crossing supervisor but acknowledged that won’t reduce incidents during the day when there is no crossing supervisor present.

Noted suggestion to encourage connectivity between shared paths.

Penny Sutton (TfNSW) to follow up with Howard re safety concerns

5.2 Update regarding McNaughton Place – Maclean Services Hub

Dan advised soft opening proposed for December 2020 and a full opening in the new year.

Exploring what services and commercial stakeholders may be interested to use the facility.

Dan to update at next CVTC

6. Development Applications Review

No relevant applications to review.

7. Business arising

7.1 Clarence Correctional Centre (CCC) Transport Update from Serco Asia Pacific

CCC continue have an arrangement with Rabbit Ride Share (local TfNSW registered Point to Point transport service) for transporting people to Grafton when exiting CCC.

Determining transport need as facility numbers increase.

Visits allowed shortly but at reduced numbers (approx. 200 visits over 5 days) and not on Mondays or Tuesdays.

Noticing less than five people leaving the facility have stayed in Grafton after release since opening.

Robyn to provide an update on CCC transport matters at next meeting

7.2 Update on TfNSW Transport Improvement Planning activity for Grafton

The 16 Cities Project focuses on transport improvement actions for regional cities across NSW including Grafton.

New bus routes announced for Northern Rivers cities to date: Tweed Heads 476; Lismore 41; and Grafton 59.

Arnab to provide progress update at next CVTC

7.3 Transport promotion activity for the current financial year

Due to unpredictability of COVID impact, group agreed Glenn promote local transport information by attending interagencies to highlight the benefits of www.goingplaces.org.au to source local Clarence Valley transport information.

Glenn to continue attending interagencies to promote CV transport information.

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http://www.goingplaces.org.au/



Ideas for NR Regional Transport Gathering March 2021

Themes to consider could include: transport network connections; Aboriginal transport opportunities and challenges; transport supporting health needs; regional learnings from COVID; how to reduce car usage and encourage active transport.

8 Business without notice

None

9 Conclusion & confirmation of next meeting

Meeting closed

Next meeting will be at the March 2021 Northern Rivers Regional Transport Gathering. The meeting date and location for fourth quarter TBC.

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Clarence Regional Library: Bellingen, Dorrigo, Grafton, Iluka, Maclean, Urunga, Yamba and Mobile Library

MINUTES CLARENCE REGIONAL LIBRARY COMMITTEE 14 May 2021

GRAFTON LIBRARY MEETING ROOM, Grafton NSW PRESENT: Bellingen Shire Council

Jill Haynes Bellingen Shire Librarian Alison Pattinson – Manager Community Wellbeing

Clarence Valley Council Cllr Peter Ellem (Chair)

Des Schroder (Executive Officer) Kathryn Breward Regional Librarian

Meeting opened at 10:30am

1. Acknowledgement of Traditional Custodians

Cllr Peter Ellem

2. APOLOGIES

Cllr Karen Toms Cllr Toni Wright-Turner

Roweena Sierant – Library Christi Brown Management Accountant Coordinator

3. Disclosure of Conflict of Interest Nil

4. CONFIRMATION OF MINUTES – 17 February 2021

Moved: Jill Haynes Second: Des Schroder

Adopted

5. Business arising from the Minutes – Meeting held 17 February 2021 5.1 REVIEW OF CRL BUDGET AND RESERVE FORECAST

Concern was raised over the future of the CRL Reserve and the need to consider future State Library Subsidy contribution levels as part of the CRL Agreement negotiations.

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Recommendation

That the CRL Committee agree to: Returning 25% of the State Library Subsidies to CRL from 2021/22 and 50% in 2022/23 to preserve the CRL Reserve at a reasonable level and:

o Endorse a figure of $200,000 as an estimated base rate for effectively covering potential redundancies.

o Provide a Book Vote to maintain the library Collection at appropriate levels, age and quality.

o Provide funds for another two User/Non-user Surveys conducted by a contractor over the next 10yrs.

o As part of the review process for the new CRL Agreement the percentage of State Library Subsidies provided to the CRL will be revisited.

Moved: Cllr Peter Ellem Second: Alison Pattinson

Adopted

5.2 CLARENCE REGIONAL LIBRARY MARKETING PLAN UPDATE

Committee members congratulated the Library Team on a highly useful and accessible Marketing Plan and Action Plan.

Recommendation

That CRL Committee: Endorse the Draft CRL Marketing Plan and associated Action Plan with amendments as discussed and outlined below: o Typo on page 5 o Camp Creative target market clarified on page 20 o Acknowledgement of author and designer of the document to go at the front of the

document o On page 18 add Benchmarking explanation and Target timeframes – Short, Medium and

Long Term, colour coded for relevant Objectives and Measures of Success Moved: Alison Pattinson Second: Des Scroder

Adopted

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6. Correspondence

In-coming: Letters to BSC and CVC General Managers acknowledging 2020/21 Public Library

Infrastructure Grant success ($274,960 for CVC and BSC $482,800)

NSWPLA information brochure sent to General Managers for distribution to existing

and prospective councillors

Noted

Out-going: Nil

Media Releases:

CRL – 201022 Online author talks live in your living room

CRL – 200911 Let’s talk about the library survey

CRL – 200902 Library offline but open

CVC – 201014 Launch of scooter and skateboard racks at Grafton library

CVC – 230920 Iluka Library changes open days

CVC – 200916 Libraries return to normal hours

Noted

7. Executive Officer’s Reports – Nil

Noted: that the Executive Officer – Des Schroder would be retiring after the May CRL Committee meeting effective from 26 May.

Recommendation

The CRL Committee thanks Des for his advice and support of libraries and wish him well in his retirement.

Moved: Cllr Peter Ellem Second: Alison Pattinson Adopted

8. Regional Library Reports -

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8.1 REVIEW OF DIGITAL ENGAGEMENT POSITION

It was noted; the incumbent has planned to travel with family at the end of the current contract and would be available upon return.

The Committee suggested the possibility to utilise the period between contracts – up to 12 weeks, to use the remaining funds from the Marketing Plan (approx. $4,500) to outsource the design for the membership brochure, to provide funds to continue social media development/posts and to provide an opportunity for Bellingen casual staff to fill the gap between contracts.

The Committee also suggested future reports include information on training of staff in various aspects of the role.

Recommendation That the Committee:

o Note the achievements of the position and the contribution to the CRL Service.

o Extend the contract for a further 12 months

o Review the position as part of the new Library Agreement negotiations

o Remaining funds allocated to marketing plan to be used to develop membership brochure and provide social media coverage (with consideration given to Bellingen casual staff to fill the gap between contracts)

Moved: Des Schroder Second: Alison Pattinson Adopted

8.2 DIGITAL COLLECTIONS

Recommendation

The CRL Committee note the continuing increase in eResource usage for the 3rd quarter of 2020/21.

Moved: Cllr Peter Ellem Second: Jill Haynes

Adopted

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8.3 3rd QUARTER INCOME AND EXPENDITURE SHEET

Recommendation That: o The Report on the 3rd Quarter Income and Expenditure Sheet for 2020/21 is noted by

the Committee o The Regional Librarian will circulate clarifying figures for:

Line 37 - related to Admin/Operating which had an unexplained increase in the revised budget column and a notation that some (unquantified) amount needed to be transferred for RFID tags that had been incorrectly costed

Line 38 - Promotional expenses was noted as having an additional $6,000 in commitments which would mean it is almost spent

Line 42 - was explained in the meeting as - the amount ($276,15.15) refers to the amount of income for 2021 that has yet to be spent.

Line 75 - is the line of most concern as the CRL reserve expenditure adopted March 2020 and revised November 2020 v7 papers provided for the meeting listed the opening reserve balance as $830,055.59 whereas this report notes it as $795,033.59 without explanation of why there could possibly be a reduction by $35,000 in an opening balance at this stage of the year. It is critical that this be addressed given the attention to detail needed for the reserve at the moment. It is assumed the figure in the quarterly budget review is incorrect and the $830,055.59 is the correct opening balance.

Moved: Cllr Peter Ellem Second: Jill Haynes Adopted

9. Items for Information

9.1 NSWPLA SWITCH Public Library Conference 16-18 November 2021 – Penrith

10. Additional Matters

10.1 Clarence Regional Library scheduled Committee Meetings for 2021:

11. Items for next meeting

11.1 DVD collection

11.2 Our literacy focus

11.3 Annual State Library Statistics Comparison Report

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11.4 Annual Budget

Meeting Closed: 12:03pm Next meeting: Friday 13 August Bellingen

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Clarence Valley Cultural Committee Meeting Monday 3 May 2021 from 4.30pm Maclean Council Chambers

MINUTES

INVITED:

CVCC MEMBERS: Kerrie Bowles, Rochelle Summerfield, Debby Taylor, Lesley Apps, Marea Buist (Chair), Steve Pickering, Liza Bloomer, Ainsley Langshaw, Peter Wood. Guest: N/A Ex-Officio: Sarah Nash, Dan Griffin, Niomi Sands Councillor: Debrah Novak

Item Discussion / Comments Reporting Officer

Actions Action Officer

1.1 Welcome and Acknowledgement of Country by Chairperson

Welcome. We acknowledge the Yaegl peoples, Traditional Custodian of these lands on which this meeting is taking place and pay tribute and respect to the Elders both past and present of the Bundjalung, Gumbaynggir and Yaegl nations which lie within the Council boundaries.

1.2 Apologies Dan Griffin, Mark Pickering, Peter Wood, Rochelle Summerfield

2 CVCC GENERAL BUSINESS

2.1 Previous Business Art Appreciation: In the Clarence Valley there is no ability to access art education as a pathway to an arts degree, tertiary education art related. Niomi Sands talked about how the GRG delivers this as part of its programming: Art Appreciation is a lifelong journey eg. Little Smarties, the attendees look and discuss an artwork, art after school is about making art. Also, artist talks, art making, arts in mind for adults. The Get Creative in the Clarence social media campaign was funded by Arts Northern Rivers gave the audience a practical, taste of the creativity that is available in our region. Cultural Award To be followed up for next meeting

N Sands S Nash

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Committee Membership: Discussion about membership of cultural committee and that the best results for the community would be gained by cross sector representation. Members would champion a sector and be able to share with committee a monthly update in committee meetings. Committee agreed that the next round of membership would benefit from targeted recruitment for members. Sectors that should be represented included:

• Museums

• Live Music

• Writing / Literature

• Visual Arts

• Dance and Performance

• Film and Theatre

2.2 CVC Update

General Update on Clarence Valley Council cultural related projects

S Nash

3 PLUNGE ART & CULTURE FESTIVAL

3.1 Plunge 2021 Festival Review & Update on events. S Nash

3.2 Plunge 2022 Festival 2022 will be 10 Years of the Plunge Festival. Committee discussed ways to mark this milestone. Suggestions included:

River themed events and stories were excellent in the 53 Islands Festival. The broad topics from science and history of each of the islands to exhibitions and writing publications drew tremendous info from locals.

Use museums to gather local stories.

S Nash

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Aboriginal writers – young writers to share stories. Liaise with education department and schools

Plunge passport – ticketing / stamp unique to each venue

Merchandise – t-shirt / sticker / pos

Multiple workshop discounts. Investigate Stardom which is the eisteddfod ticketing system

4 PUBLIC ART

4.1 Public Art Policy and Procedure

https://www.clarence.nsw.gov.au/cp_themes/metro/page.asp?p=DOC-OVF-11-62-35

CVCC to review projects in June meeting

S Nash

4 NEW BUSINESS

Marea Buist resignation

M Buist

Time, date and venue of next meeting and future meetings

NEXT MEETING:

June 7

July 5

August 9

Meeting close 5:55

Items for attention by Councillors:

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Marea Buist 110 Melaleuca Drive YAMBA NSW 2464 7 MAY 2021

Dear Sarah

Please accept this letter as formal notice of my resignation from my position as Chair and

member of the Clarence Valley Council Cultural Committee as from 1 May 2021.

Thank you for giving me the opportunity to work in this position with you and the other

members of the committee. I have thoroughly enjoyed serving our local community in this

capacity. However, it is time for me to move on to my next challenge once we relocate.

I wish you and the committee all the best for the future and also for arts and culture in the

Clarence Valley.

Yours sincerely,

Marea

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Ilarwill Hall Management Committee meeting –Tuesday 27 April 2021 Attendees: Joy de Roos, Vic Solomon, John White, Bob Judith Little, Chris Hellyer In Attendance: Peter Birch, Clarence Valley Council Apologies: Ted de Roos, Lorraine Kerr, Michael Kerr The meeting opened 5 pm Joy acknowledged the traditional owners, the Yaegl people, on whose land we are meeting and paid respects to their elders past and present.

Reason for the Meeting: The meeting was called for the Committee to meet with Peter Birch, who oversees all Community Facilities in the Council area to ascertain what we as the Committee can and cannot do and what Council will do in relations to the upkeep of our Hall. Peter Birch reported that Council has done a report on the building and found:

• The inside to be stable and can be overpainted with the appropriate paint to cover the lead paint and the asbestos.

• The outside is asbestos sheeting which is cracked and has holes in it and the lead paint is flaking

• There are flakes of lead paint on the ground around the Hall Council’s Operational Plan Peter Birch reported that the Operational Plan for the Council will be on the web site shortly and encouraged the Committee to look at it and put in a submission regarding the work that needs to be done on the outside of the building. He also reported that Council will be undertaking this work. The preferred option is to remove and replace the asbestos cladding as this will be most cost effective in the long term. The Committee informed Peter Birch that their other concerns were:

• The upgrade and relocation of the toilets to the southern end of the building, as these are substandard and cannot be kept hygienic. The best views from the hall are those from the area where the toilets are now and this will be changed into a verandah for use by the community.

• The electrics in the Hall need to be looked at to ensure that they are safe and new light switches and power points installed.

• The kitchen area to be moved to the southern wall of the Hall and a flat pack installed so that it can be made useable.

Peter Birch suggested that the Committee write to Council once they have prioritised what they want to happen outlining their plans for the future of the Hall. They will also need to develop a concept plan for the relocation of the toilets and the kitchen. The Committee needs to also work on what they can achieve in relation to the hall upgrade. Meeting days and time. Next meeting 11 May 2021 at 7pm to develop a forward plan.

The meeting closed 6.00 pm.

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Ilarwill Hall Management Committee meeting –Tuesday 11 May 2021 Attendees: Ted de Roos, Joy de Roos, Vic Solomon Heather Hughes, Lorraine and Michael Kerr, John White, Bob and Judith Little. Apologies: Chris Hellyer The meeting opened 7 pm Joy acknowledged the traditional owners, the Yaegl people, on whose land we are meeting and paid respects to their elders past and present. Minutes of meeting of 8 December 2020 Moved: Bob Little Seconded: Lorraine Kerr Carried Business arising: Covid plan Joy advised the meeting that the hall has an official covid plan which is kept on the premises. QR code cards have been downloaded and are on display for the use of hirers. Misdirected mail The BCU has advised that some mail addressed to the Hall has been returned to sender. There appears to be some confusion about Clarence Street in Ilarwill and Maclean which causes misdirection at times. Previous minutes. Some confusion has arisen as to whether council has received previous minutes. Previous minutes were sent to the designated person in council and were claimed not to have arrived. It was pointed out that due to covid restrictions, no meetings were held during 2020 until December. Council’s operational plan

Further to Peter Birch’s report to the Ilarwill Hall Management committee, the meeting discussed

occupational health and safety issues to users of the hall and surrounding residential areas.

Motion: The committee regards the state of the paintwork and asbestos on the outside of the hall

building with serious concern and wishes to communicate to Council the high risk this poses to the

surrounding community, the fire brigade building next door and hall users in general. In terms of the

council’s operational plan this should be regarded as high risk and given a high priority to remediate.

Mover: John White Seconder: Lorraine Webb Carried

Relocation of toilets

John White offered to do a concept floor plan for relocation of the toilets to the southern end of the

building and the building of a balcony on the northern end.

Grant funding

To apply for grants the Committee needs a document which outlines the importance of the Hall to the

community, its potential use and future developments within the Ilarwill community. This is to be

developed along with suitable photography.

Motion: That a document be prepared to showcase the Hall, its uses and potential within the Ilarwill

community. Bob and Judith Little will draft the document up.

Mover: John White Seconder: Bob Little Carried

Other issues: Judith pointed to the need of creating an Ilarwill Hall letterhead. Phil Nicholas used a black duck as a logo previously and he will be contacted to see if we can use this as the letterhead logo. An inventory of hall equipment will be drawn up by Joy de Roos

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Treasurer’s report Nil The next planned community social gathering will be a soup/bread roll/slice event on27th June 2021 at 12.30 pm Meeting days and time. Next meeting 15 June 2021 at 7pm The meeting closed 8.05 pm.

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clarence valley transport committee 6d.21.005 -page 1 of 16

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