Classified Staffing Reductions

Implementation of Layoffs and Bumping

Long Beach Unified School District

Personnel Commission

The Personnel Commission is responsible The Personnel Commission is responsible for implementation of District staffing for implementation of District staffing reductions which includes:reductions which includes:

Calculating seniorityCalculating seniority Determining placement of affected staffDetermining placement of affected staff Notifying employees and sites of actions Notifying employees and sites of actions

resulting from District staffing resulting from District staffing reductionsreductions

Maintaining reemployment listsMaintaining reemployment lists Providing Displacement Services to affected Providing Displacement Services to affected

employeesemployees

Classified Staff ReductionsClassified Staff Reductions

Education Codes Governing the Classified Layoff Process

EDUCATION CODE 45298 REEMPLOYMENT PREFERENCE OF

PERSONS LAID OFF

EDUCATION CODE 45308LAYOFF AND REEMPLOYMENT OF CLASSIFIED

EMPLOYEES

EDUCATION CODE 45117 NOTIFICATION OF LAYOFF

Calculating SeniorityCalculating Seniority

Seniority hours are manually Seniority hours are manually calculated by Commission Staff for calculated by Commission Staff for each employeeeach employee

Seniority must be calculated for all Seniority must be calculated for all employees within a classification employees within a classification

Seniority hours change with each pay Seniority hours change with each pay period and must be recalculatedperiod and must be recalculated

Hours worked as a substitute or on an Hours worked as a substitute or on an overtime basis do not count toward overtime basis do not count toward seniorityseniority

Two ways to calculate seniority – Date of hire (Certificated) Hours

worked (Classified)

Seniority includes hours worked in current class plus any higher classes

Example: an employee worked as a

Staff Secretary - Range 19Intermediate Office Assistant - Range 15

Office Assistant - Range 10

If bumped back to IOA, only the IOA & Staff Secretary hours count toward seniority. The Office Assistant hours are “still there” but since it is a lower classification, they

wouldn’t be added.

Calculating Seniority

Placement in Current Placement in Current Classification Classification

1: Vacancy in class at same Full Time 1: Vacancy in class at same Full Time Equivalent (FTE)/Calendar as current positionEquivalent (FTE)/Calendar as current position

2: Vacancy in class of greater FTE/Calendar as 2: Vacancy in class of greater FTE/Calendar as current positioncurrent position

3: Displace least senior employee in class with 3: Displace least senior employee in class with equal FTE/Calendarequal FTE/Calendar

4: Displace least senior employee in class with 4: Displace least senior employee in class with larger FTE/Calendarlarger FTE/Calendar

5: Displace least senior employee in class that 5: Displace least senior employee in class that is is less than, but closest to FTE/Calendar less than, but closest to FTE/Calendar

Placement in Former Placement in Former Classification Classification

1: Placement in vacancy at same Full Time 1: Placement in vacancy at same Full Time Equivalent (FTE)/Calendar as current positionEquivalent (FTE)/Calendar as current position

2: Placement in vacancy of greater 2: Placement in vacancy of greater FTE/Calendar FTE/Calendar as current positionas current position

3: Displace least senior employee in class with 3: Displace least senior employee in class with equal FTE/Calendarequal FTE/Calendar

4: Displace least senior employee in class with 4: Displace least senior employee in class with larger FTE/Calendarlarger FTE/Calendar

5: Displace least senior employee in class that 5: Displace least senior employee in class that is is less than, but closest to FTE/Calendar less than, but closest to FTE/Calendar

If there is one person assigned to the class at the site where the position is eliminated, that person will be bumped.

If there are two or more people assigned to the class at the site where the position is eliminated, the manager will ask for volunteers for transfer:

1.

If two or more people volunteer for

transfer, the employee with the most

District seniority in the class will be transferred.

2.

If there are no volunteers for transfer, the

employee with the least District seniority

in the class at the site will be bumped.

Determining Placement of Staff

California Education Code requires a minimum 60 calendar day written notice in time of layoff.

We verbally notify each employee of the action and inform them of their options if any.

Based on their decision, we proceed with written notification.

CSEA, the District and appropriate site management are given copies of the letters

Notifying Employees & Sites

Approved Vacancy Assignment received

Check for existing REL

Offer vacancy to the most senior employee on REL

If declined, offer to next most senior until REL is exhausted

If REL is exhausted and position not filled, certify from a regular list including any applicable transfers

Reemployment Lists (REL)

Reemployment ListsReemployment Lists

WAIVER OF OFFER OF APPOINTMENT

A person on a reemployment list may decline two offers of permanent appointments without affecting their status on the list, provided an acceptable written explanation is submitted

for declining the appointments. A third refusal results in removing the candidate’s

name from the list.

What Does a Layoff Look Like?What Does a Layoff Look Like?

EMPLOYEE E100% 204 DAY IOA - Schools

LEAST SENIOR IN CLASS – HAS NOT HELD STATUS IN ANY OTHER CLASS

EMPLOYEE E IS LAID OFF

EMPLOYEE A100% 12 month Mechanic

Bumps to former class of BMW

LOSS OF SALARY

EMPLOYEE B100% 12 month BMW

Bumps to former class of Senior Office AssistantLOSS OF SALARY

EMPLOYEE C100% 12 month Senior Office Assistant

Bumps to former class of IOA-SchoolsREDUCED FTE & LOSS OF SALARY

EMPLOYEE D100% 217 DAY IOA – Schools

Bumps Least Senior in class

REDUCED FTE & LOSS OF SALARY

One abolishment affects 5 employees in 4 classifications

Displacement ServicesDisplacement ServicesThe Personnel Commission partners with the California The Personnel Commission partners with the California Employment Development Department and the City of Employment Development Department and the City of Long Beach to provide displacement services to Long Beach to provide displacement services to LBUSD employees.LBUSD employees.

Affected Employees are Provided:Affected Employees are Provided:

One-on-One Career Counseling with Commission One-on-One Career Counseling with Commission StaffStaff

Special Administration Testing for Other Special Administration Testing for Other ClassificationsClassifications

Test Taking Preparation AssistanceTest Taking Preparation AssistanceInterviewing Techniques AssistanceInterviewing Techniques AssistanceResume Writing ServicesResume Writing ServicesExternal Job Placement AssistanceExternal Job Placement AssistanceInformation Regarding Post-Employment BenefitsInformation Regarding Post-Employment Benefits

Displacement ServicesDisplacement ServicesPersonnel Commission held two Personnel Commission held two

“Surviving Downsizing” seminars in “Surviving Downsizing” seminars in 2009.2009.

City of Long Beach Health and Human City of Long Beach Health and Human Services DepartmentServices Department

Workforce Investment GroupWorkforce Investment Group California Employment Development California Employment Development

DepartmentDepartment Independent Financial AdvisorIndependent Financial Advisor LBUSD Risk Management DepartmentLBUSD Risk Management Department LBUSD Payroll DepartmentLBUSD Payroll Department CalPERS CalPERS

Displacement ServicesDisplacement Services

2009 CODESP Member Survey 2009 CODESP Member Survey ((Cooperative Organization for the Development of Employee Selection Procedures)Cooperative Organization for the Development of Employee Selection Procedures)

Out of 75 agencies responding only 7 (including Out of 75 agencies responding only 7 (including LBUSD) provide any type of Displacement LBUSD) provide any type of Displacement Services for Classified staff.Services for Classified staff.

Written comments by the other 6 agencies show Written comments by the other 6 agencies show that what the LBUSD’s Personnel Commission that what the LBUSD’s Personnel Commission provides is more comprehensive than the provides is more comprehensive than the other agencies.other agencies.

A Displacement Services A Displacement Services Success StorySuccess Story

Husband and wife, Paul (Intermediate Office Husband and wife, Paul (Intermediate Office Assistant) and Mary (School Support Assistant) and Mary (School Support Assistant), were laid off “out the door”Assistant), were laid off “out the door”

Working with Displacement Services:Working with Displacement Services:

Paul: tested and accepted a promotion to Paul: tested and accepted a promotion to Elementary School Office Elementary School Office

SupervisorSupervisor

Mary: tested and accepted a promotion to Mary: tested and accepted a promotion to Instructional Aide-SpecialInstructional Aide-Special

Contact InformationContact Information

Dale CultonDale Culton Certification Services Certification Services ManagerManager

Ext. 7431Ext. 7431