client focus series mps saas
DESCRIPTION
Client application of MPS as Saas.TRANSCRIPT
Client Focus Series MPS - So�ware as a Service Strategic Ini�a�ve
A large property management company integrates Managed Print Services [MPS]
into their Cloud Compu�ng and So�ware as a Service strategic ini�a�ve. As a re-
sult, the company gains control over consumables spending, re-deploys IT re-
sources from a help desk to more cri�cal tasks and executes centralized control
over prin�ng throughout 75 remote offices.
Client Focus Series
75 Remote Offices
242 Printers 3 Regional Offices
22 Printers
1 Corporate Office
76 Printers
Remote Monitoring of 350 Printers
A large property management company with 75 re-
mote offices, 3 regional offices and a large corporate
office had begun to implement a cost saving cloud
compu�ng strategic ini�a�ve. An objec�ve of this larg-
er ini�a�ve was to migrate as many applica�ons as
possible to So�ware as a Service [SaaS] applica�ons.
The company had successfully done this with an invoice
processing and electronic vendor payment applica�ons
in the past.
USPS was originally brought in by the company’s CFO
to nego�ate a volume purchase agreement but a�er a
USPS consultant gave an MPS presenta�on to the exec-
u�ve team, MPS was quickly integrated into their stra-
tegic ini�a�ve.
An ExpressMPSTM
engagement by US Print Supplies
over a 3 week period revealed some alarming results
to the management team.
• The standard devia�on of the cost of toner be-
tween offices varied by almost 50%.
• Thirty percent of offices were using inefficient and
costly inkjet technology.
• Forty percent of offices reported a printer reliabil-
ity problem.
• There were 17 different vendors supplying print
related supplies and services company wide.
USPS performed a rapid hardware audit, developed a
print op�miza�on plan and redeployed prin�ng devic-
es where appropriate. Mul�func�on devices replaced
high CPP (Cost Per Page) printers and the total num-
ber of devices were reduced.
USPS integrated into the exis�ng centralized procure-
ment system and a uniform online toner catalog was
introduced to all offices. With some so�ware customi-
za�on, costs were allocated to appropriate profit cen-
ters and an electronic payment process was imple-
mented.
Implementa�on of an MPS program was not the origi-
nal objec�ve but with the assistance of USPS, the com-
pany implemented an effec�ve MPS program which
achieved significant results:
1. Enterprise wide expense control of prin�ng
2. Reduc�on of help desk FTE’s
3. Reduc�on of the number of in-house applica�ons
4. Print device consolida�on
Now at any point in �me this company has complete
knowledge and control of their print environment.
USPS
MPS Server USPS Integrated MPS
• Auto Toner Re-Supply
• Auto Repair/Maintenance
• Distribu�on & Fulfillment
• UPS & FedEx Integra�on
• Monthly Electronic Invoices
• Electronic SeClement
• Data Collec�on & Repor�ng