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Client Identification – Charities

The Money Laundering Regulations 2007 oblige solicitors and other professionals to obtain satisfactory evidence of their client’s identity.

To enable us to comply with our due diligence requirements under the Regulations we respectfully request that you provide us with the appropriate forms of ID as set out below.

Registered charity

If the charity is a registered or exempt UK charity, we simply need evidence of the charity’s registered or exempt status (such as a copy of the listing on the Charity Commission website).

If the charity has not been registered, we require all of the following

A copy of the constitution documents for the charity

A full list of the charity trustees

ID for at least two trustees AND the person instructing us on behalf of the charity as set out below

If the two trustees and person instructing us on behalf of the charity are regulated professionals

If the trustees are professionals who are regulated by a regulatory body (e.g. SRA, FCA, ICAEW, GMC) then you do not need to provide us with any identity documents as listed below. Instead we simply need details of the regulatory body and their professional directory.

If the two trustees and person instructing us on behalf of the charity are NOT regulated professionals, we require the following

To verify name and identity (ONE OF THE FOLLOWING)

Valid passport

Photocard driving licence (provided not used as evidence of address)

National ID card

Firearms and Shotgun certificate

AND,

To verify address (ONE OF THE FOLLOWING)

Utility Bill [mobile phone not sufficient] (no more than 3 months old)

Bank/Building Society/Mortgage statement (no more than 3 months old)

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Current Council Tax Bill

Current tenancy agreement

Photocard driving licence (provided not used as evidence of identity)

National ID card (provided address is shown and not used as evidence of identity)

Certification of Documents

It is a requirement that all forms of ID are certified.

If you intend to visit our offices in the next few days, please bring the forms of ID with you and we will arrange for a copy to be taken and certified.

If you are sending us the above documents then you will need to arrange for a certified copy to be made and send us the original certified version.

The following persons are authorised to certify documents:

- notary republic

- legal professional

- tax adviser or accountant

- insolvency practitioner

- a credit or financial institution

- a post office