clinch county elementary school -...
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Clinch County Elementary School
575 Woodlake Drive Homerville, GA 31634
912-487-5385
Amanda James Principal
Jarred Morris
Assistant Principal
2014-2015 Student Planner
This planner belongs to:
Name _____________________________________________________________________________________
Grade _____________________________________________________________________________________
Street Address ___________________________________________________________________________
City, State, Zip ____________________________________________________________________________
Phone _____________________________________________________________________________________
Accredited by
Southern Association of Colleges and Schools
Georgia Accrediting Commission, Inc.
It is the policy of the Clinch County Board of Education not to discriminate on the basis of race, color, national origin, sex, marital status, age,
native language, religion, creed, or handicap in educational programs and activities, admission to facilities or employment practices.
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Caroline Lankford
Instructional Coach
Marie McClaine
Counselor
Lori Register
Parent Involvement Coordinator
2014-2015 Clinch County Elementary School
Faculty
Staff
Bell, Heather
Johnson, Rita
Barclay, Marie
Brown, Melonie
Jones, Donna
Blanton, Christina
Brown, Wanda
Jones, Ken
Boswell, Kevin
Bruce, Janin
Jones, Mary
Burch, Sabrina
Bruorton, Beverly
Kennedy, Bebe
Cason, Faye
Carmichael, Ansley
Kight, Holly
Corbitt, Linda
Coleman, Elizabeth
Kight, Erika
Gonzalez, Rose
Conner, Bambi
McQuaig, Misty
Hayes, Debbie
Daniel, Chase
Miller, Cheri
Henderson, Vicky
DeLoach, Jennifer
Morgan, Amy
Hendrix, Janessa
Dickerson, Kristi
O'Berry, Tonya
Howling, Tina
Dupree, Cindy
Paige, Mary Francis
Jeffords, Felicia
Ellis, Nikki
Palmer, Maria
Johnson, Darlene
Ganas, Stephanie
Rice, Dawn
Meriweather, Connie
Gillis, Natasha
Railey, Ashley
Pittman, Paula
Graves, Tammy
Smith, Kayla
Register, Liane
Griffis, Betsy
Stalvey, Elgin
Register, Lori
Griffis, Dottie
Steedley, Brandi
Sirmans, Cindy
Guess, Whitney
Thomas, Cassandra
Smith, Phyllis
Hendrix, Ginger
Tison, Don
Strickland, Debbie
Herlocker, Stephanie
Williams, Amy
Thomas, Rose
Johnson, Ann
Wilson, Cathy
Johnson, Karen
Windham, Kebra
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2014-2015 Calendar July
Clinch County School System
January
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1 2 3
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46 South College Street
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Homerville, Georgia 31634
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27 28 29 30 31
Phone: 912-487-5321
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Fax: 912-487-5068
August
February Su M Tu W Th F Sa
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In-Service (pre-planning) July 31 -August 5
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First Day of School - August 6
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10 11 12 13 14 15 16
Labor Day - September 1
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17 18 19 20 21 22 23
Fall Break - October 13
22 23 24 25 26 27 28
24 25 26 27 28 29 30
In-Service - October 14
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Thanksgiving Holidays - November 24-28
Last Day /Christmas Break-Dec 17(Early Release)
September
Christmas Break-December 18 thru January 1
March Su M Tu W Th F Sa
In-Service - January 2, January 5
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Classes begin for second semester - January 6
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7 8 9 10 11 12 13
Martin L. King Holiday - January 19
8 9 10 11 12 13 14
14 15 16 17 18 19 20
Winter Break - February 16
15 16 17 18 19 20 21
21 22 23 24 25 26 27
Spring Break - March 30-April 3
22 23 24 25 26 27 28
28 29 30
Last Day of School - May 22 (Early Release)
29 30 31
Memorial Day Holiday - May 25
In-Service (post-planning) - May 26-28
October
April Su M Tu W Th F Sa
Su M Tu W Th F Sa
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*Please note Early Release Days may be added.
1 2 3 4
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5 6 7 8 9 10 11
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November
May Su M Tu W Th F Sa
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1 2
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24 25 26 27 28 29 30
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December
June Su M Tu W Th F Sa
Su M Tu W Th F Sa
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1 2 3 4 5 6
7 8 9 10 11 12 13
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14 15 16 17 18 19 20
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SCHOOL PLEDGE
I pledge to be in charge of my own behavior, to attend school regularly,
and to be on time for all my classes.
I will respect myself, others, and my environment.
I will be responsible for my own learning.
By doing these things, I will help make my school and community
a better place to work and live.
BELIEF STATEMENTS OF THE CLINCH COUNTY SCHOOL SYSTEM
1. We believe all children can learn.
2. We believe all students are unique and valued individuals and learn in different ways.
3. We believe in creating high expectations for all and in helping students become responsible for
their learning.
4. We believe students learn best in a safe, caring and well-maintained environment; no individual
has the right to disrupt the learning environment.
5. We believe in equipping students for the future workforce through technology enhanced learning.
6. We believe students engaged in school activities enjoy a more successful educational experience.
7. We believe continuous and balanced formative assessment and analysis of performance data
provides for increased learning.
8. We believe prompt and regular attendance by students and teachers leads to improved
performance.
9. We believe life-long professional learning for all staff and team-based collaboration efforts lead
to higher organizational performance.
10. We believe in effective communications internally and externally.
11. We believe in the personal accountability of all stakeholders in learning- students, teachers,
parents, community.
12. We believe successful school experiences are predictors of successful life experiences.
CLINCH COUNTY SCHOOL SYSTEM MISSION AND VISION
Mission: To engage students in the pursuit of a quality education, in a safe and clean environment, with available resources.
Vision: Our vision for the Clinch County schools is to reach and maintain a high school graduation rate of at least 90 percent and
to rank in the top 10 percent of school systems in Georgia. We will accomplish this vision by setting high expectations for
students, staff, and parents; by improving perceptions of the value of education, and by improving parent involvement. We will
provide multiple safety nets and support, remediation and enrichment, strong accountability systems, and alignment from the
board room to the classroom- Pre-K to 12.
The policies and procedures contained in this handbook are the result of a cooperative effort between the faculty and the
administration. We ask that you and your child go over this handbook together and become familiar so that his/her experience at
Clinch County Elementary School will be safe and successful.
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THE SCHOOL DAY
Our building is open for students from 7:30 a.m. until 3:30 p.m. If your student is on campus before or after that time, there
is no adult supervision. Regular breakfast hours are 7:30-7:50 a.m. every morning. The first bell will ring at 7:55 a.m. and
instruction begins; the tardy bell will ring at 8:00 a.m. Any student who is not in his/her classroom by 8:00 a.m. is tardy. It is
most important that students arrive at school on time. When students arrive after teachers begin the day, it causes an interruption
of classroom instruction; instructional time at Clinch County Elementary is valued. Dismissal is at 2:55 p.m. for all students. The
building will be closed to students at 3:30 p.m. At NO time after 3:30 p.m. should a student remain in the building or on campus
unless they are under a teacher’s supervision in after-school tutoring.
CHANGING THE WAY STUDENTS GO HOME
Students feel safe and confident when they go home the same way every day. It if becomes NECESSARY to change the way
your child goes home or for your child to ride a different bus, you must sent a written note or call the school before 2:00 p.m. It is
very difficult, often impossible, to deliver messages received after 2:00 p.m.
EARLY CHECK OUT
A request to have a child excused from classes early should be sent with the child on the morning of the dismissal. When
possible, medical and dental appointments should be made outside school hours. Students are responsible for classes they miss.
A student will be released only to the parent unless the parent notifies the receptionist that he/she has granted permission for
someone else to pick up his/her child. All students will be checked out at the front desk. Your child will be called over the
intercom to come to the front desk. Parents will sign the student out at the front desk and will wait for the student in the front
lobby. It is not acceptable for a parent to wait outside the classroom door for his/her student. Teachers will not dismiss a student
unless they are notified by the front office. At the school system’s discretion, students establishing a pattern of early
checkouts may be referred to the Principal’s designee for disciplinary or other appropriate action.
NO STUDENTS MAY BE CHECKED OUT AFTER 2:30
VISITORS
Visitors are welcome at Clinch County Elementary School. All visitors are required to come by the office upon entering the
school building. House Bill 161 requires that immediately upon entering the campus, “any person who is not a student at such
school, an employee of the school or school system, a school board member, an approved volunteer following the established
guidelines of the school or a person who has been invited to or otherwise authorized to be at the school by a principal, teacher,
counselor, or other authorized employee of the school shall check-in at the designated location as stated on posted signs and
provide a reason for his or her presence at the school immediately upon entering the campus.” There is a sign-in log on the
counter. Once the visitor has signed in, the office staff issues him/her a badge. For the safety of our students, we request that
visitors wear the badge while they are in the building. This assures us that visitors have been to the office and checked in with our
office staff. We respectfully request appropriate supervision of small children visiting the building to prevent disruption in the
instruction of our students. Parents are urged to visit the school for conferences and planned activities.
***Note*** Visitors entering the school complex should be dressed for an environment conducive to learning. Visitors will not be allowed to
enter the building (this includes bedroom clothing and clothing with inappropriate pictures and or words).
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Student Code of Conduct
All student behaviors shall be based on respect and consideration for the rights of others. Students are expected to conduct themselves at all times in a manner that will contribute to the best interest of the school. Students have the responsibility to know and respect the rules and regulations of Clinch County Elementary School and the Clinch County Board of Education. Students have further responsibility to behave in a manner appropriate to good citizenship everywhere. When students do not respond to teacher initiated interventions and continue to fail to meet basic school-wide expectations teachers will follow a set discipline policy for minor and major behaviors. In the event of immediate office discipline referral (ODR) or a culmination of classroom disruptions resulting in an ODR, the
school administration will decide on the most appropriate consequence for the offending action. According to Georgia Law,
“progressive discipline processes, shall be designed to create the expectation that the degree of discipline will be in proportion
to the severity of the behavior leading to the discipline, that the previous discipline history of the student being disciplined and
other relevant factors will be taken into account, and that all due process procedures required by federal and state law will be
followed" (O.C.G.A. § 20-2-735).
Level I Behavior Definitions (Minor Offenses)
1. Not prepared for class: coming to class without books, notebooks, or planner.
2. Out of seat: Failure to remain in assigned area
Example: leaving the work area without permission, any instance in which the student left a designated area
without teacher permission
3. Physical Disruption: Bodily actions to disrupt the classroom or school environment
Example: running, pounding, noise with materials, throwing self to ground, touching others without permission,
horseplay, use of electronic devises
4. Verbal Disruption: Any verbal behaviors to disrupt the classroom or school environment
Example: talking out, tantrums, crying, yelling, making noise, speaking loudly
5. Minor Verbal Aggression: Verbal behaviors to cause emotional harm
Example: taunting, teasing, profanity, making fun of another student, name calling, screaming at peers, talking
back to teachers, disrespect toward adult
6. Non-compliance: Failure to engage in requisite activities after specifically prompted by teacher or other adult
7. Dress Code: violation of board approved dress code.
8. Tardy: Failure to be in the classroom without a pass after class has begun.
Level I Discipline Procedures (Teachers)
1. First Offense
a. Verbal warning
b. Restatement of expectation
2. Second Offense
a. Verbal warning
b. Restatement of expectation
3. Third Offense
a. Verbal warning
b. Restatement of expectation
c. Enter Minor Incident Report (MIR) and give consequence based on classroom management plan
The parents are requested to sign an acknowledgement of the receipt of the code of conduct and return the acknowledgement promptly to the school. The student code of conduct is available
in the school office and each classroom.
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Level I Discipline Procedures (Repeat Offences) (Administrative Response)
Repeated MIR can result in the one or more of the following (but not limited to) at the discretion of the administrator and based
on the severity and frequency of the offense (O.C.G.A. § 20-2-735):
1. Parent contact
2. Detention (Recess, Lunch, PE)
3. Corporal Punishment
4. In-school suspension (1 to 3 days) (ISS can only be assigned or extended by the administrative team)
5. Out-of-school suspension (1 to 3 days)
Level II Behavior Definitions (Major Offenses)
1. Repeated and Excessive Level I Behaviors: See above descriptions.
2. Continuous Non-Compliance and/or Overt Insubordination: Failure to engage in requisite activities after specifically
prompted by teacher or other adult and level one consequence are deemed ineffective.
Examples: refusal to follow an adult’s spoken direction after Level I discipline procedure has been implemented.
3. Dishonesty: Deliberate misrepresentation of facts either verbally or through actions (including misrepresenting
someone else’s work as one’s own)
Examples: cheating, lying, omitting facts or details
4. Verbal Aggression to Peers: Verbal behaviors to cause emotional harm
Examples: profanity, obscene gestures or pictures, verbal coercion in the form of threats, verbal or cyber
bullying, verbal coercion in the form of threats to use force, violence, intimidation, fear or disruptive means
5. Physical Aggression: Bodily actions to cause physical or emotional harm to another
Examples: hitting, biting, kicking, grabbing, head butting, hair pulling, physical bullying, throwing objects that
do or do not result in physical harm, tearing or destroying materials
6. Use of or Possession of Tobacco Products: Smoke or smokeless products
7. Out of area: Failure to remain in assigned area including school elopement
8.
Level II Discipline Procedures (Administrative Response)
Immediate Referral: Referrals to the office for Level II behaviors can result in the one or more of the following (but not limited
to) at the discretion of the administrator and based on the severity and frequency of the offense (O.C.G.A. § 20-2-735):
1. Parent contact
2. Detention (Recess, Lunch, PE)
3. Corporal Punishment
4. In-school suspension (1 to 10 days) (ISS can only be assigned or extended by the administrative team)
5. Out-of-school suspension (1 to 10 days)
Level III Behavior Definitions (Severe Offenses)
1. Physical Aggression: Willfully inflicting pain and injury or attempting to cause physical harm
2. Verbal Aggression to School Staff: Verbal behaviors to cause emotional harm
Examples: profanity, obscene gestures or pictures, verbal coercion in the form of threats, verbal or cyber
bullying, verbal coercion in the form of threats to use force, violence, intimidation, fear or disruptive means
3. Possession of Banned Paraphernalia: Carrying, possessing, or concealing paraphernalia on your person, personal
carrying case, book bag, locker, desk, or any other container under the control, ownership, or in possession of the
student.
Examples: weapons (manufactured or homemade), fireworks or any other explosive device, material or liquid,
use or possession of alcoholic beverages, unprescribed legal drugs (including any and all counterfeit or look
alike substances), illegal drugs as defined by law enforcement (including any and all counterfeit or look alike
substances).
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4. Illegal or Unauthorized Entry to School Facilities: Trespassing on school board property during unauthorized periods of
time.
Examples: after-hour entry of school board property, returning to school during a designated
suspension/expulsion period,
5. Theft: Any taking or attempting to take items, possessions, physical objects other otherwise belonging to another
person without expressed consent.
Examples: personal items, school property, identities (figuratively or explicitly)
6. Inappropriate Technology Use: As outlined in the general guidelines for technology use in the student handbook.
7. Inducing General Panic:
Example: The use of mail, telephone, telegram, or other instrument of commerce; the willful making of any
threat; or the malicious conveyance of false information knowing the same to be false which concerns an
attempt being made, or to be made; to kill, injure, intimidate any individual; or unlawfully to damage or
destroy any building, vehicle, or other real or personal property.
8. Violation of State or Federal Laws: Any act considered illegal under State or Federal Law.
Example: Public Intoxication, Physical Assault, Sexual Assault, Arson, Burglary, Indecent Exposure, Possession of
illegal Drugs (This list is not meant to be inclusive of all possible violations of the law but examples for the
purpose of this description).
Level III Discipline Procedures (Administrative Response)
Immediate Referral: Referrals to the office for Level III behaviors can result in the one or more of the following (but not limited
to) at the discretion of the administrator and based on the severity of the offense (O.C.G.A. § 20-2-735):
1. Parent contact
2. Notification of authorities
3. In-school suspension (1 to 10 days) (ISS can only be assigned or extended by the administrative team)
4. Out-of-school suspension (1 to 10 days)
5. Expulsion
6. Referred to local law enforcement
Bullying Policy Bullying Definition
The term “bullying” is defined as:
1. a form of written, verbal, or physical aggression intended to offend, harm, or embarrass another person,
2. that occurs repeatedly overtime,
3. has a perceived or realized imbalance of power or status,
4. and interferes with the education or educational environment of another.
Bullying can take the form of:
1. Physical Bullying: The act of one person or a group of people using overt bodily acts to gain power over another.
Example: hitting, punching, kicking, slapping, pinching, or any other physical act intended to inflict harm on
another.
2. Verbal Bullying: The act of one person or a group of people using language (explicit, obscene, or insinuating) to gain
power over another.
Examples: name-calling, threats, teasing, taunting
3. Indirect Bullying: The act of one person or a group of people purposefully engaging in discourse about another,
regardless if the subject matter is fictional or fact, with the intent of publically or privately embarrassing, harassing, or
degrading that person.
Examples: spreading rumors, gossiping,
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4. Cyber Bullying: The act of one person or group of people using the internet, computers, cell phones, or other electronic
devices to purposefully engage in discourse about another, regardless if the subject matter is fictional or fact, with the
intent of publically or privately embarrassing, harassing, or degrading that person.
Examples: verbal or indirect bullying via electronic device
Bullying Procedures
1. Immediate Referral
a. Bullying referrals will be addressed according to district and state policy. Please refer to The State of Georgia
Bullying Law (O.C.G.A. 20-2-751.4) when addressing instances of bullying in the school.
b. Refer to district bullying policy when addressing bullying.
School-wide Discipline Procedures and Special Education
All students should be disciplined in accordance to school-wide discipline procedures unless an alternative discipline plan or
consequences are detailed in an Individualized Education Plan (IEP) or Behavior Intervention Plan (BIP).
Procedures for Handling Fights in Schools
Physical abuse, assault, or battery by a student on another student or to any other person NOT Employed by the School. A student shall not engage in (1A) verbal abuse or intimidations, threats of violence, and/or use of “fighting words” (1B) making physical contact or fighting, or (1C) intentionally causing bodily harm. Disciplinary Action to be Taken Disciplinary options for 1A will be at the discretion of the administration and determined by the severity of the offense. Disciplinary Options for 1B Include:
First Offense – 3 days out-of-school suspension Second Offense – 5 days out-of-school suspension Third and All Subsequent Offenses – 10 days out-of-school suspension and possible Tribunal Hearing with recommendation for 90 days in alternative school or long term suspension for the remainder of the semester with a loss of credit; restitution for damage, if applicable, with possible arrest and prosecution.
Disciplinary Options for 1C Include:
First Offense – 5-10 days out-of-school suspension Second Offense - 10 days out-of-school suspension and mandatory Tribunal Hearing with recommendation for 90 days
in alternative school or long term suspension for the remainder of the semester with a loss of credit; restitution for damage, if applicable, with possible arrest and prosecution. NOTE: When clearly evident, as witnessed by a faculty member, that one party acted only in self-defense, action taken will be left to the discretion of a school administrator. Offenses involving extreme violence or threat to do bodily harm will be subject to more severe punishment and a Tribunal referral. Notification of law enforcement officials will be at the discretion of the administrator.
General Information Parent involvement through conferences is the most desirable avenue for correcting behavior problems. The parent or guardian should be contacted by phone whenever possible. In all cases involving a Level II-IV infraction the parents will be given written notification stating the student’s offense and the administrative disposition. The student’s failure to complete the punishment as designated will result in escalation to the next step on the ladder.
*** Students who are placed in ISS and/or OSS are not to be on any Clinch County School Campus after normal school hours.
Once the student has served his/her time in ISS/OSS, then he/she can resume attending extra-curricular activities. Students
should not attend high school or middle school athletic events while serving time in ISS or OSS. Students should not be
attending recreational league practices or games if those practices or games take place on any Clinch County Schools campus.
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Procedures for Handling Gang Related Activities
Clinch Elementary/Middle School maintains zero tolerance for gang activities on the school campus or school sponsored event. Violators will be reported immediately to the appropriate law enforcement agency. Violators will also be subject to immediate suspension or expulsion. Student may also be disciplined for gang-like activity. Gang-like activity is any association, or group of three or more persons associated in fact, whether formal or informal, which engages in a pattern of gang activity. The existence of such organization, association, or group of individuals associated in fact may be established by evidence of a common name or common identifying signs, symbols, tattoos, graffiti, or attire or other distinguishing characteristics. Gangs, as defined in state statue, are forbidden to gather or co-mingle at Clinch County High school sites or school-related events. Individuals who engage in gang-related behavior at school or school sponsored activities disrupt the educational process and promote an atmosphere where unlawful acts or serious violations of school rules may occur.
Examples of gang-related behavior may include, but are not limited to:
1. The presence of apparel, jewelry, accessory or manner of grooming which, by virtue of its color, arrangement,
trademark, symbol, or any other attribute indicates or implies gang membership or affiliation with such a group. 2. Initiation, hazing, intimidation, and/or related activities of such group affiliations that are likely to cause bodily danger,
physical harm or, or personal degradation or disgrace resulting in physical or mental harm to students or staff.
3. Threatening to commit, or actually committing, any crime with the purpose of terrorizing another, causing the
evacuation of a Clinch County High school facility or school bus, causing disruption to the orderly operation at Clinch
County High school, or acting in reckless disregard of the risk of causing such terror or disruption.
4. Using, employing, or relying upon gang membership or affiliation to threaten, intimidate, or to harass students and/or
staff.
5. The use of certain hand signals or gestures that may, in any way, be linked to a gang or gang-related activity or
behavior.
6. Graffiti that may, in any way, is linked to a gang or gang-related activity or behavior.
7. Identifying oneself as a member of gang.
8. Recruiting or soliciting membership in a gang of gang-related organization.
Students who engage in gang-related behaviors are subject to consequences in accordance with Clinch County
Elementary/Middle School discipline procedures up to, and including suspension, expulsion, and referral to the
appropriate legal authorities.
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Level I: Minor Behaviors DEFINITION: Behaviors that…
Do not require administrator involvement
Do not appear chronic
EXAMPLES:
Not prepared for class: coming to class without books, notebooks, or planner.
Out of Seat: leaving the work area without permission.
Physical disruption: excessive noise, destroying materials, throwing self to ground, touching others without permission, horseplay, use of electronic devises
Verbal Disruption: talking out, tantrums, crying, yelling, making noise, speaking loudly
Minor Verbal Aggression: taunting, teasing, making fun of another student, name calling, screaming at peers or staff, minor disrespect toward adult
Non-compliance: doing opposite of what was asked, refusal to follow an adult’s spoken direction
Tardy: entering the classroom after class has begun without a pass.
Dress Code: violation of board approved dress code.
PROCEDURE:
Inform student of rule violated
Implement classroom strategies/consequences
Contact parent if necessary
Enter minor discipline report (MIR)
Level II: Major Behaviors DEFINITION: Behaviors that…
Require administrator involvement
Are chronic Level I behaviors
EXAMPLES:
Repeated and Excessive Level I Behaviors
Continuous Non-Compliance and/or Overt Insubordination: refusal to follow an adult’s spoken direction after Level I discipline procedure has been implemented.
Dishonesty: cheating, lying, omitting facts or details, altering records
Verbal Aggression to Peers: profanity, obscene gestures or pictures, threats
Physical Aggression: hitting, biting, kicking, grabbing, head butting, hair pulling, throwing objects that do or do not result in physical harm
Out of area: running away from school, skipping/cutting class
PROCEDURE:
Inform student of rule violated
Describe expected behavior
Contact parent
Enter discipline referral Send student to administrator
Level III: Severe Behaviors DEFINITION: Behaviors that…
Require administrator involvement
Violate school district policies or state policies or laws
Are chronic Level II behaviors
EXAMPLES:
Physical Aggression: destroying school property, fighting,
Verbal Aggression to School Staff: profanity, obscene gestures or pictures, threats,
Possession of Banned Paraphernalia: weapon, fireworks, alcoholic beverages, unprescribed drugs, illegal drugs
Illegal or Unauthorized Entry to School Facilities: after-hour entry of school board property, returning to school during a designated suspension/expulsion period
Theft: personal items, school property, identities
Use of or Possession of Tobacco Products
Inappropriate Technology Use
Inducing General Panic: the willful making of any threat of false information in order to induce panic
Sexual Misconduct: lewd and lascivious conduct
PROCEDURE:
Inform student of rule violated
Send for an administrator to remove student from area
Contact Parent
Enter discipline referral
Bullying Policy DEFINITION: Behaviors that . . . .
Are aggressive or passive aggressive in nature and intend to offend, harm, or embarrass the victim
Occur repeatedly overtime
Have a realized or perceived imbalance of power or status
Interfere with the education or educational environment of another.
EXAMPLES:
Verbal Bullying: name-calling, threatening, harassing
Physical Bullying: hitting, kicking, punching, spitting, or any other physical contact intended to cause harm
Indirect Bullying: Intimidating someone with physical gestures, spreading false rumors,
Cyber-Bullying: name-calling, spreading rumors, harassing via electronic device
PROCEDURE:
Inform student of the bullying
Send for an administrator to remove student from area
Enter discipline referral
Implement district policy
Contact Parent
Quick Reference for Discipline Procedures
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BUS PROCEDURES, SAFETY, AND DISCIPLINE
Students are expected to be at their designated bus stop when the bus arrives. Drivers will not wait on students. Students should
be prepared to be at the bus stop at the correct time in all types of weather. Buses will not unload students at Clinch County
Middle School before 7:30 a.m., and students will load the bus at 2:55 p.m. Students are expected to learn and follow all bus
rules. Students should always cooperate with and listen to the bus driver or the substitute bus driver. Parents and students are
reminded that being transported to and from school is a privilege. Improper conduct on the bus can result in suspension of bus
riding privileges. Questions regarding the school bus program may be addressed to the Director of Transportation at 487-5321.
BUS RULES
1. Observe classroom conduct.
2. Be courteous, use no profane language.
3. Do not eat or drink on the bus.
4. Keep the bus clean.
5. Cooperate with the driver.
6. Do not damage bus or equipment.
7. Stay in your seat.
8. Keep head, hands, and feet inside bus.
9. Do not fight, push, or shove.
10. Do not tamper with bus equipment.
11. Do not bring pets on the bus.
12. Do not bring flammable material on the bus.
13. Sit in assigned seat
In order to protect the safety of all students that ride a bus, the following procedures will be followed in administering bus
discipline.
1st offense – 1 day bus suspension
2nd
offense – 3 days bus suspension
3rd
offense – 5 days bus suspension
4th
offense – 10 days bus suspension
Each additional offense – Bus suspensions increase by 5 days for each additional offence.
Students guilty of major violations such as fighting, harassment, threats to a bus driver or to other students, will be placed on the
school disciplinary ladder and assigned a minimum of five days off the bus.
Bus conduct
Students shall be prohibited from acts of physical violence as defined by Code Section 20-2-751.6, bullying as defined by
subsection (a) of Code Section 20-2-751.4, physical assault or battery of other persons on the school bus, verbal assault of
other persons on the school bus, disrespectful conduct toward the school bus driver or other persons on the school bus and
other unruly behavior;
Students shall be prohibited from using any electronic devices during the operation of a school bus, including but not limited
to cell phones; Ipods; MP3 players; game devices or any other electronic device in a manner that might interfere with the
school bus communications equipment or the school bus driver’s operation of the school bus; and
Students shall be prohibited from using mirrors, lasers, flash cameras, or any other lights or reflective devices in a manner
that might interfere with the school bus driver’s operation of the school bus.
If a student is found to have engaged in physical acts of violence as defined by Code Section 20-2-751.6, the student shall be
subject to the penalties set forth in that Code section. A meeting of the parent or guardian of the student and appropriate school
district officials must be held to form a school bus behavior contract whenever:
A student is found to have engaged in bullying; or
A student is found to have engaged in physical assault or battery of another person on the school bus.
The school bus behavior contract shall provide for age-appropriate discipline, penalties, and restrictions for student misconduct on
the bus. Provisions may include, but are not limited to, assigned seating, ongoing parental involvement, and suspension from
riding the bus.
These provisions regarding use of a bus behavior contract are not to be construed to limit the instances when other code of conduct
violations may require use of a student bus behavior contract.
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STUDENT HEARING PROCEDURE--BOARD POLICY JCEB For the purpose of conducting certain student discipline hearings, as defined below, rendering a decision and imposing punishment, the Board of
Education hereby adopts the following procedures:
1. The Superintendent shall convene a hearing in the following cases:
a. Where a student has committed an alleged assault or battery upon a teacher, other school official or employee, if such teacher or
other school official or employee so requests;
b. Where a student has violated any school or system rule or engaged in any other act of misconduct or insubordination for which the
student's principal recommends a suspension or expulsion longer than ten school days.
2. The Board of Education hereby designates its administrative staff to serve as members of hearing tribunals. When the principal of a
school or his or her designee refers a student to the Superintendent or his or her designee for a hearing as described in paragraph 1, the
Superintendent or his staff shall choose three of these members to serve as the hearing tribunal. No member of the hearing tribunal
shall be a member of the staff at the school which the student attends.
3. Whenever a principal or his or her designee refers a student discipline matter to the Superintendent or his or her designee, the
Superintendent or his or her designee shall send a letter by regular or certified mail to the student and his or her parents or guardians
containing a statement of the time, place and nature of the hearing, a short and plain statement of the matters asserted and charges
against the student, a list of potential witnesses, a statement setting forth the right of the student to present evidence, cross-examine
witnesses and be represented by legal counsel. The hearing must be held no later than ten school days after the beginning of the
suspension unless the school system and parents or guardians mutually agree to an extension.
4. The school principal or his or her designee shall be responsible for presenting evidence in support of the charges against the student
and all parties shall be afforded an opportunity to present and respond to evidence and to examine and cross-examine witnesses on any
and all issues. Any teacher who is called as a witness by the school system shall be given notice no later than three days prior to the
hearing. The hearing tribunal shall have made a verbatim electronic or written record of the hearing. This record shall be available to
all parties but the cost of transcribing such record shall be borne by the party requesting the transcript.
5. The hearing tribunal shall render a decision finding whether the student committed the offense and, if so, the appropriate punishment.
The decision of the hearing tribunal shall be based solely on the evidence received at the hearing, including any evidence presented by
either party relevant to the appropriate punishment to be imposed. The hearing tribunal shall render a decision in writing within ten
days of the close of the record and shall furnish a copy of the decision to the student, his or her parents or legal guardians, the principal
or his or her designee and the Superintendent. The decision of the hearing tribunal shall be final and shall constitute the decision of the
Board of Education unless either party should appeal the decision to the Board of Education. In any case where the tribunal finds that
the student has committed an act of physical violence as that term is used in O.C.G.A. 20-2-751.6, any recommendation of the tribunal
as to when and whether the student may return to school in accordance with the code section shall constitute the decision of the Board
of Education unless there should be an appeal of the decision to the Board.
6. In the event a student or his/her parent does not wish to contest the charge(s) of violation(s) of the discipline rules of the school's code
of conduct for which a tribunal has been requested, the student and parent may voluntarily accept the consequences prescribed by the
school by signing a Waiver of Disciplinary Tribunal Hearing form. Such waiver shall specify the rule violation, the date and
description of the incident, the prescribed consequences, and an agreement to waive the opportunity to participate in a tribunal hearing,
present evidence, cross examine witnesses, and be represented by an attorney. The decision to waive the tribunal shall be final and
cannot be appealed by the school or family. The waiver must be signed by the student, a parent, a school administrator and a district
level administrator from the Superintendent's office, who shall act as hearing officer with authority to approve the disciplinary
consequences set forth in the waiver.
7. Any party may appeal the decision of the hearing tribunal to the Board of Education by filing with the Superintendent a written notice
of appeal within twenty days from the date the decision is rendered. Such notice of appeal shall set forth the decision of the hearing
tribunal and the basis of the appeal. Any decision of the hearing tribunal not appealed in this manner shall be final. The
Superintendent may suspend the disciplinary action imposed by the hearing tribunal pending the outcome of the appeal.
8. The Board of Education shall review the record of the hearing before the hearing tribunal, the decision of the hearing tribunal and the
notice of appeal and shall render its decision in writing within ten days from the date it receives the notice of appeal. The decision of
the Board of Education shall be based solely on the record before the hearing tribunal and the Board shall not consider any other
evidence in ruling on the appeal. The Board may find the facts to be different than those found by the hearing tribunal and the Board
may change the punishment, in accordance with state law. Any decision of the local Board may be appealed to the State Board of
Education by filing an appeal, in writing, within thirty (30) days after the local Board renders its decision.
9. Any student subject to a disciplinary hearing who withdraws from the school system prior to the hearing must appear before a
Disciplinary Hearing Tribunal to determine the student's eligibility to return to the school system in the event the student ever seeks to
return to the system. Alternatively, the school district may, in its discretion, proceed with the tribunal in accordance with Board policy
despite the student's withdrawal from school.
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PROCEDURES FOR REFERRAL TO JUVENILE AUTHORITIES
Clinch County Elementary School through the Clinch County School Resource Officer may make referrals to juvenile authorities
or request a school system tribunal for the following offenses: 1. Possession of a weapon
2. Possession of drugs or alcohol
3. Sexual misconduct
4. Theft of valuables
5. Physical assault upon a student or school employee or other acts of physical violence and/or bullying
6. Constant interruption of school
7. Criminal misdemeanors or felonies
8. Truancy
9. Gang related activity
10. Any other good and sufficient cause as so deemed by school administration
Each individual case is reviewed for the severity of the act and the harm that has been done to other students or employees.
DRUG FREE SCHOOLS
It shall be the policy of the Board to take positive action through education, counseling, parental involvement, intervention,
medical referral and police referral in handling of incidents in the schools involving the possession, sales, and/or use of behavior-
affecting substances. These substances shall include, but not the limited to, cocaine, marijuana, LSD, glue, alcohol, barbiturates,
anabolic steroids and controlled substances as defined by Georgia Law,. The possession or use of alcohol and illicit drugs is
wrong and harmful. It shall further be the policy of the Board of Education to provide age-appropriate, developmentally-based
drug and alcohol education and prevention programs, which address the legal, social, and health consequences of drugs and
alcohol use and to provide information about effective techniques for resisting peer pressure to use illicit drugs or alcohol, for all
students in the system. These programs shall also provide information about any drug and alcohol counseling rehabilitation and
re-entry programs available to students.
DRUG/ALCOHOL ABUSE
The use of illicit drugs and unlawful possession and use of alcohol is wrong and harmful. Any student who intentionally sells,
gives, possesses, uses or is under the influence of illicit drugs narcotics or alcohol in school or on school premises at any time or
as part of the school’s activities including bus en route to or from school or during school sponsored activity, function, or event
shall be brought before the Tribunal. Compliance with the standards of conduct is mandatory, and disciplinary sanctions will be
imposed if the standards of conduct are violated. The Tribunal is a disciplinary body that determines the disciplinary
consequences of the offense such as possible long-term suspension or expulsion. The Tribunal may, at the discretion of its
members, report the offense to the appropriate law enforcement agency for prosecution. The Tribunal is composed of the
following personnel:
1. Administrators from schools not involved.
2. Central office personnel
3. Appointed teachers
Information concerning any available drug and alcohol counseling, rehabilitation, or re-entry program is available through the
guidance and counseling program.
TOBACCO FREE SCHOOLS
It is the policy of the Board of Education to prohibit any form of tobacco use in all school district buildings, buses, and enclosed
work areas that are used for provision of routine or regular kindergarten, elementary, or secondary education or library services to
children. This policy shall in force at all hours, and shall apply to all forms of tobacco use, and to any person on school district
property, including, but not limited to employees, students and visitors. Students shall not have in their possession on school
buses or on any school property, enclosed or open, during the school day any form of tobacco.
PROCEDURE FOR HANDLING INCIDENTS OF ABUSE
Procedure for handling incidents in the schools involving the possession, sale, and/or use of drugs, alcohol, or any other behavior-
affecting substances shall be as follows:
1. Definite assignments shall be given to the personnel within the individual school.
a. The principal will be responsible for carrying out the policy and its supporting procedures within his/ her school.
b. The principal will serve as the clearing point for records, reports, and inquiries relating to his/her school.
c. Staff members shall report any violation of this policy to any of the school’s administrative staff. Administrative staff members
are the principals and assistant principals.
2. The parent or custodian of any involved student shall be contacted immediately.
3. Disciplinary action shall be specific.
a. A student known to be in violation of this policy shall be suspended from school by the administration. The principal may make a
referral to the Board or Disciplinary Tribunal for further action.
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b. A student known to be under the influence of such substances at school shall be suspended from school for a minimum of five (5)
days.
c. A student suspension may be reduced at the discretion of the administration if a student seeks and obtains treatment from an
approved intervention or treatment program. The principal or designee will furnish information to the student or the student’s
parent or custodian regarding approved intervention and treatment Programs.
4. The schools will cooperate with the police department by reporting the source of supply, if known, to the school, and by developing an
in-service instruction program for staff members.
5. The school will assist students who use drugs or abuse alcohol by counseling, drug abuse education cooperation with city or
county health department and individual physicians in appropriate health education and health care, and by other appropriate
means.
6. A copy of this policy shall be provided to all students and parents.
a.There shall be a biannual review of this program to:
b.Determine its effectiveness and implement changes to the program if needed; and
c.Ensure the disciplinary sanctions imposed by this policy are consistently enforced.
STUDENT SEXUAL HARASSMENT
It is the policy of the Board of Education to maintain a learning environment that is free from sexual harassment. It shall be a
violation of this policy for any member of the district staff to harass a student through conduct or communications of a sexual
nature as defined below. Unwelcome sexual advances, requests for sexual favors and other inappropriate oral, written, or physical
conduct of a sexual nature when made by a member of the school staff to a student or when made by any student to another
student or system employee constitutes sexual harassment when:
Submission to such conduct is made, either explicitly or implicitly, a term or condition of an individual’s education;
Submission to or rejection of such conduct by an individual is used as the basis for academic decisions affecting that
individual; or such conduct has the purpose or effect of substantially interfering with an individual’s academic or professional
performance or creates an intimidating, hostile, or offensive academic environment.
Sexual harassment, as defined above, may include but is not limited to the following:
o Verbal harassment, or abuse;
o Pressure for sexual activity:
o Repeated remarks to a person with sexual or demeaning implications;
o Unwelcome touching;
o Suggestions or demanding sexual involvement accompanied by implied or explicit threats concerning one’s grades,
job, etc.
Any person who alleges sexual harassment by a staff member or student in the school district may complain directly to the
principal, the assistant principal, or the counselor. Filing of a complaint or otherwise reporting sexual harassment will not reflect
upon the individual’s status nor will it affect future employment, grades, or job assignments. The right to confidentiality, both of
the complainant and of the accused, will be respected consistent with the Board’s legal obligations, and with the necessity to
investigate allegations of misconduct and take corrective action when this conduct has occurred.
All allegations of sexual harassment shall be fully investigated and immediate and appropriate corrective or disciplinary actions
shall be initiated. Appropriate documentation shall be maintained on all allegations of sexual harassment. A substantiated charge
against an employee shall subject such person to disciplinary action, including discharge. A substantiated charge against a
student shall subject the student to disciplinary action including suspension or expulsion.
Student Reporting of Acts of Sexual Abuse or Sexual Misconduct 1. Any student (or parent or friend of a student) who has been the victim of an act of sexual abuse or sexual misconduct by a teacher,
administrator, or other school system employee is urged to make an oral report of the act to any teacher, counselor, or administrator at
his/her school.
2. Any teacher, counselor, or administrator receiving a report of sexual abuse or sexual misconduct of a student by a teacher,
administrator or other employee shall make an oral report of the incident immediately by telephone or otherwise to the school principal
or principal’s designee, and shall submit a written report of the incident to the school principal or principal’s designee within 24 hours.
If the principal is the person accused of the sexual abuse or sexual misconduct, the oral and written reports should be made to the
superintendent or the superintendent’s designee.
3. Any school principal or principal’s designee receiving a report of sexual abuse as defined in O.C.G.A. 19-7-5 shall make an oral report
immediately, but in no case later than 24 hours from the time there is reasonable cause to believe a child has been abused. The report
should be made by telephone and followed by a written report in writing, if requested, to a child welfare agency providing protective
services, as designated by the Department of Human Resources, or, in the absence of such agency, to an appropriate police authority or
district attorney.
4. Reports of acts of sexual misconduct against a student by a teacher, administrator, or other employee not covered by O.C.G.A. 19-7-5
or 20-2-1184 shall be investigated immediately by school or system personnel. If the investigation of the allegation of sexual
misconduct indicates a reasonable cause to believe that the report of sexual misconduct is valid, the school principal or principal’s
designee shall make an immediate written report to the superintendent and the Professional Standards Commission Ethics Division.
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STUDENT DRESS CODE Clinch County Elementary students are expected to dress appropriately as we strive to create a safe environment while promoting
an atmosphere of learning. We appreciate the support of parents who insist that their child follow this dress code.
Students are expected to be clean, neat and appropriately dressed each day. Hairstyles and fashions that cause a distraction are
unacceptable. Appropriate undergarments are expected. In general, students are expected to dress such that the body is covered
from the neck to 3” above the knee, with the exception of the arms.
1. Appropriate footwear includes boots, casual or dress shoes, flats, tennis shoes, and sandals. Students must wear tennis
shoes to participate in Physical Education (PE).
2. All pants must fit neatly at the inseam and at the waistline (Sagging pants are not allowed). Loose fitting pants that tend
to sag should be belted and worn at the waistline.
3. Shorts, skirts, and dresses may not be worn higher than three inches above the kneecap. Any open pleats, vents, slits, or
holes must, also, be no more than three inches above the kneecap.
4. Leggings, yoga pants, jeggings, stretch pants, and tights must be worn as an undergarment under shorts, skirts, dresses, or
large shirts which shall be no higher than three inches above the knee cap.
5. Bare midriff should not be exposed, even when arms are raised above the head, and low cut, strapless, or see through
shirts, spaghetti straps, or excessively tight clothing are inappropriate. Sleeveless shirts must be at least two inches wide
on the shoulders. Any garment that does not cover undergarments or which is immodest or revealing is inappropriate.
6. Suggestive jewelry and clothing with drawings, patches, and/or writing relating to drugs, sex, alcohol, Satanism, tobacco,
gangs, illegal activities, weapons, violence, or a violent lifestyle, may not be worn.
7. Visible body piercing is limited to ears only. Jewelry/accessories that could be deemed a safety hazard, including, but
not limited to wallet chains or spiked jewelry, or jewelry which are disruptively excessive in size, style, or number are
not allowed.
Caps, hats, or other headgear, including hoods, may not be worn in the building. Combs, picks, brushes, rollers, and
bandanas may not be worn at school.
Sunglasses or visors may not be worn inside the building.
8. Bedroom clothing and bedroom shoes are inappropriate.
Any other questionable or distracting attire will be handled on an individual basis at the discretion of the administration.
As styles change, the school reserves the right to provide further clarification of inappropriate dress.
***Note***
Visitors entering the school complex should be dressed for an environment conducive to learning. Visitors will not be allowed to
enter the building ( this includes bedroom clothing and clothing with inappropriate pictures and or words).
Punishment for violations of the dress code is a parent contact and the student must change clothes. If arrangements
cannot be made for the student to change into the appropriate clothes, the student will be placed in In-School-Suspension
(ISS) for the remainder of the day
ATTENDANCE
All students of school age (through the age of 16) are required by Georgia Law to attend school on the opening date and be in
regular attendance thereafter. Success in school greatly depends on the student’s attendance on a daily basis. School personnel
will work with parents whose children are sick or miss school for other legal reasons. Please make every effort to send your child
to school each day. Student absences as a result of personal illness or death in the immediate family, special and recognized
religious holidays observed by their faith, and absences mandated by order of governmental agency or conditions rendering school
attendance impossible or hazardous to the safety of the student are considered legal absences.
ATTENDANCE POLICY
1. Parents of students in Grades k-4 will be notified by letter and/or phone during the school year when the student
reaches various absence intervals. (5, 10, 14)
2. Parents of students with excessive absences may be required to attend a conference and/or be referred to the school
social worker.
3. Students should bring their written excuses to their homeroom teacher within three (3) days of their return to school.
Failure to do so will result in the absence being unexcused. These excuses will be filed as documentation for
absences should an appeal be necessary. This policy will be strictly adhered to by the Attendance Appeals
Committee.
4. Students who miss more than 15 days during the school year shall be notified in writing of the loss of credit or grade
retention. A copy of the appeals process shall be attached to the notice. This notice shall be mailed to parents on the
last day of the semester.
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GEORGIA COMPULSORY ATTENDANCE LAW
State of Georgia
Georgia Code: 20-2-690.1. (a)Mandatory attendance in a public school, private school, or home school program shall be required for children between their
sixth and sixteenth birthdays. Such mandatory attendance shall not be required where the child has successfully completed all
requirements for a high school diploma.
(b)Every parent, guardian, or other person residing within this state having control or charge of any child or children during the
ages of mandatory attendance as required in subsection (a) of this Code section shall enroll and send such child or children to a
public school, a private school, or a home study program that meets the requirements for a public school, a private school, or a
home study program; and such child shall be responsible for enrolling in and attending a public school, a private school, or a home
study program that meets the requirements for a public school, a private school, or a home study program under such penalty for
noncompliance with this subsection as is provided in Chapter 11 of Title 15, unless the child's failure to enroll and attend is caused
by the child's parent, guardian, or other person, in which case the parent, guardian, or other person alone shall be responsible;
provided, however, that tests and physical exams for military service and the National Guard and such other approved absences
shall be excused absences. The requirements of this subsection shall apply to a child during the ages of mandatory attendance as
required in subsection (a) of this Code section who has been assigned by a local board of education or its delegate to attend an
alternative public school program established by that local board of education, including an alternative public school program
provided for in Code Section 20-2-154.1, regardless of whether such child has been suspended or expelled from another public
school program by that local board of education or its delegate, and to the parent, guardian, or other person residing in this state
who has control or charge of such child. Nothing in this Code section shall be construed to require a local board of education or its
delegate to assign a child to attend an alternative public school program rather than suspending or expelling the child.
(c) Any parent, guardian, or other person residing in this state who has control or charge of a child or children and who shall
violate this Code section shall be guilty of a misdemeanor and, upon conviction thereof, shall be subject to a fine not less than
$25.00 and not greater than $100.00, imprisonment not to exceed 30 days, community service, or any combination of such
penalties, at the discretion of the court having jurisdiction. Each day's absence from school in violation of this part after the child's
school system notifies the parent, guardian, or other person who has control or charge of a child of five unexcused days of absence
for a child shall constitute a separate offense. After two reasonable attempts to notify the parent, guardian, or other person who has
control or charge of a child of five unexcused days of absence without response, the school system shall send a notice to such
parent, guardian, or other person by certified mail, return receipt requested. Public schools shall provide to the parent, guardian, or
other person having control or charge of each child enrolled in public school a written summary of possible consequences and
penalties for failing to comply with compulsory attendance under this Code section for children and their parents, guardians, or
other persons having control or charge of children. The parent, guardian, or other person who has control or charge of a child or
children shall sign a statement indicating receipt of such written statement of possible consequences and penalties; children who
are age ten years or older by September 1 shall sign a statement indicating receipt of such written statement of possible
consequences and penalties. After two reasonable attempts by the school to secure such signature or signatures, the school shall be
considered to be in compliance with this subsection if it sends a copy of the statement, via certified mail, return receipt requested,
to such parent, guardian, other person who has control or charge of a child, or children. Public schools shall retain signed copies of
statements through the end of the school year.
(d)Local school superintendents in the case of private schools or home study programs and visiting teachers and attendance
officers in the case of public schools shall have authority and it shall be their duty to file proceedings in court to enforce this
subpart.
(e)An unemancipated minor who is older than the age of mandatory attendance as required in subsection (a) of this Code section
who has not completed all requirements for a high school diploma who wishes to withdraw from school shall have the written
permission of his or her parent or legal guardian prior to withdrawing. Prior to accepting such permission, the school principal or
designee shall convene a conference with the child and parent or legal guardian within two school days of receiving notice of the
intent of the child to withdraw from school. The principal or designee shall make a reasonable attempt to share with the student
and parent or guardian the educational options available, including the opportunity to pursue a general educational development
(GED) diploma and the consequences of not having earned a high school diploma, including lower lifetime earnings, fewer jobs
for which the student will be qualified, and the inability to avail oneself of higher educational opportunities. Every local board of
education shall adopt a policy on the process of voluntary withdrawal of unemancipated minors who are older than the mandatory
attendance age. The policy shall be filed with the Department of Education no later than January 1, 2007. The Department of
Education shall provide annually to all local school superintendents model forms for the parent or guardian signature requirement
contained in this subsection and updated information from reliable sources relating to the consequences of withdrawing from
school without completing all requirements for a high school diploma. Such form shall include information relating to the
opportunity to pursue a general educational development (GED) diploma and the consequences of not having earned a high school
diploma, including lower lifetime earnings, fewer jobs for which the student will be qualified, and the inability to avail oneself of
higher educational opportunities. Each local school superintendent shall provide such forms and information to all of its principals
of schools serving grades six through twelve for the principals to use during the required conference with the child and parent or
legal guardian
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ATTENDANCE APPEALS
If a student meets all Board approved promotion criteria and exceeds the maximum allowed absences from school due to hardship
and/or extenuating circumstances, the following appeals process is established:
A parent shall request, in writing, an appeal that contains all reasons for requesting the appeal. This appeal shall be made to
the principal within five (5) school days after notification of the maximum allowed absences (14). A school day is defined as
a day when students are present at the school and excludes holidays, weekends, and in-service days.
The principal shall appoint an appeals committee comprised of three people.
The committee shall hear the appeal and rule within five (5) days and notify the parent in writing of the decision and reasons.
Accurate minutes of the meetings shall be maintained.
The parent/guardian can appeal the decision by the committee to the superintendent within five (5) days of the ruling. The
superintendent will rule in five (5) days. *
If the parent/guardian or principal is dissatisfied with the superintendent’s decision, an appeal can be made to the Board of
Education. The Board will hear the appeal at a regular work session, regular meeting, or called meeting at their discretion.
The ruling by the local Board shall be final.
The school shall provide the following documentation to the superintendent:
(1) Student’s name, address, age, grade, and parent’s name.
(2) Student’s numerical grades in all subjects, number of credits earned, and number of credits lost due to attendance.
(3) Student’s disciplinary information, notice of suspensions, and/or related information.
(4) Date of all absences (to include notation of “unexcused” or “excused”).
(5) Copies of all written excuses on file at school.
(6) Copies of all attendance letters.
(7) Copies of all School Social Worker’s referrals and reports.
(8) Chronological order of all activities by the school that attempted to correct the student’s truancy (phone logs, parent
conferences, and related information).
(9) Written minutes summarizing the School Appeals Committee finding and the reasons supporting this finding.
(10) Any other information the principal feels relevant to the appeal.
TARDINESS
The bell to begin the school day, and the first instructional period of the day, rings at 7:55. Any student arriving at school after
8:00 a.m. is tardy and should report to the office before going to the classroom. The child who is tardy for school loses valuable
instructional time, begins the day trying to “catch-up’ with the class and the teacher, and causes an undesirable disruption in the
classroom.
WITHDRAWAL FROM SCHOOL A note should be sent to the office several days before withdrawal. The note should state the child’s last day in school, new
address, and new school the child will be attending. This note will allow the office time to prepare all forms so your child’s
records can be sent to the proper place. Please make sure all textbooks and library books are returned to school before your child
withdraws as this process cannot be completed until all books and charges are cleared. Your child will take a copy of withdrawal
papers to his/her new school. All records will be forwarded at upon notification of enrollment from the new school.
DISMISSAL/TRAFFIC CONTROL
In an effort to make dismissal a smooth, quick-flowing process, students will be dismissed to specified areas according to the way
they go home.
Students who are picked up or walk home will be dismissed to the front of the building.
1. To keep the car pick-up line moving, we request that you stay in your car.
Students who ride the bus home will be dismissed to the side of the building.
2. No cars will be allowed in the bus zone or the adjacent parking area. This area is reserved for buses while loading and
unloading.
MEDIA CENTER
The media center will be open for the use of students each school day from 7:35 a.m. to 3:30 p.m.
Students may come to the media center at any time with a pass/note form their teacher. Students will be charged a fine of $.05 for
each school day a book is overdue.
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SCHOOL FOOD SERVICE
We welcome your child to the School Nutrition Program in the Clinch County School System. The food service program is a self-
sufficient program that operates from monies received through payments for meals and reimbursements form federal and state
programs. Nutritious breakfasts and lunches may be bought in all Clinch County Schools. Free and reduced meals are available
to children from families qualifying under federal government regulations. Applications are available at each school office and
are sent home to every family at the beginning of the school year. Menus are planned to offer foods that are attractive and
appetizing to children and at the same time, meet the nutritional requirements set by strict state and federal regulations.
Breakfast Lunch
Regular $1.00 $1.50
Reduced $0.30 $0.40
Teacher $2.50 $3.50
Food may not be brought into the school from an outside vendor, except for incentives. Students may bring their lunches from
home or purchase a lunch from the cafeteria. Delivery of food to students during lunch time is discouraged. A parent, however,
may bring a meal to their child, but it must be delivered to the front office. Teachers may not leave school to purchase meals for
students.
Money will be accepted for extra milk on a daily basis at the rate of $0.35 per carton
No food or drink may be taken from the lunchroom.
All students are required to eat in the lunchroom whether they bring their lunches or purchase lunch.
Glass containers, for food or drink, are not allowed.
Parents should send lunch/breakfast money to school on Monday of each week in an envelope.
Students charging meals must do so with the cashier. It is the policy of CCES to allow only three (3) days of charges per
student. After a student has charged three (3) days of meals, he/she will not be allowed to charge until these meals are paid
Breakfast is served each day from 7:30 a.m. to 7:50 a.m.
Lunch is served from 10:35 a.m. to 12:45 p.m.
COUNSELING SERVICES
The purpose of the guidance program at Clinch County Elementary School is to help each individual student achieve his/her
highest growth mentally, emotionally, and socially. The counselor welcomes the opportunity to meet with students to help resolve
their problems and concerns. Students may be referred to the counselor in one of the following ways
Self-referral – any student who wishes to meet with the counselor to discuss a social, academic, or other concern may do
so by placing a request in the counselor’s box. “Appointment Request Forms” which are available from classroom
teachers may be used to make an appointment. The student may write a note to the counselor, or the student may come
by the counselor’s office to make an appointment.
Teacher referral- a teacher may refer a student for counseling by placing a “Referral for Counseling/ Evaluation” in the
counselor’s box, or the teacher may meet with the counselor to discuss a problem which he/she has encountered with the
student in order to make a referral.
Parent referral- a parent may request that the counselor meet with his/her child to help with a particular concern.
The counselor works with students on an individual basis, in small groups with students who have a common concern or need, and
in classroom guidance activities which have been developed to meet assessed needs. The counselor aids students, parents, and
staff in the interpretation of test results.
CLINIC SERVICE AND MEDICATIONS
Children who become ill at school will be cared for by the school nurse or in the designated clinic area. Simple first aid
procedures will be administered when warranted. Emergencies will be handled appropriately and parents will be promptly
notified. If your child requires the administration of medicine during school hours, you must send the medication, in its original
prescription container, along with a note to school stating at what time the medication should be administered. No internal
medicines such at Pepto-Bismol or Tylenol shall be given without prior parent approval. Authorization to administer Pepto-
Bismol or Tylenol shall be given to school personnel by signing the appropriate authorization notice sent home at the beginning of
the year. Children with a temperature of 100 degrees or higher will need to be picked up immediately. Children with contagious
conditions may not return to school without medical certification from a doctor or the health department. A student who has
asthma may possess and use his/her asthma medication as prescribed while in school, at a school-sponsored activity, while under
the supervision of school personnel, or while attending before-school or after-school care operated on school property. All other
medications should be given to the nurse and should be in the original container.
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HEAD LICE PROCEDURE
In an effort to keep students free of lice infestation, and to prevent outbreaks of head lice, all Clinch County Schools maintain a
No Nit Policy. At any time during the school year, the school nurse or other school staff designee can screen students for head
lice. If any student is found to have head lice or lice nits (eggs) his/her parents/guardians will be contacted to pick him/her up
immediately. Parents/guardians will be informed of lice infestation by a letter that explains the problem, how to detect lice and
nits, and steps to take in treatment. The parents/guardians are to treat the head lice in a timely manner, including manual removal
of ALL nits. Treatment of head lice usually takes no more than two days. The parents/guardians must bring the student to the
school nurse or designee to be checked and cleared for re-entry to school. Students who have been dismissed home due to head
lice will not be allowed to ride the school bus. A parent/guardian or family member must bring the student in to the nurse to be
checked, and must wait until the school nurse or designee has cleared the student to return to school. If ten or more nits are still
found in the student’s head, the student will be sent home again for manual removal of nits. The school nurse may excuse up to
three days of absence in a fourteen day cycle period of the infestation. After the third absence following each episode of
infestation, the school counselor or social worker will contact the parents/guardians. After the third infestation of lice in one
calendar school year, the parents/guardians must take the student to the Health Department or to a physician for a letter of release
back to school.
IMMUNIZATION
The Clinch County School System, in accordance with the Georgia Department of Human Resources and Georgia law, requires all
students entering a Georgia public school to have a Certificate of Immunization. This form may be secured from the Clinch
County Health Department or from your private physician’s office. The school must have this form on file in order for your child
to be officially enrolled in school. Please help comply with Georgia law and protect your child by having this certificate
completed before your child enters school. Questions regarding immunization may be directed to the record’s clerk. According to
an amended Georgia State Law (290-5-4.02), all entering sixth (6th
) grade students will be required to show proof of a second
MMR (measles, mumps, rubella) vaccination. This immunization is being required in order to protect children, as they get older,
against the possibility of contracting measles. In the future, as a student enrolls in the sixth (6th
) grade, he or she must present a
certificate showing proof of two MMR vaccinations. The shot may be secured from the Health Department or your private
physician. For additional information, contact the school records clerk 487-5385.
SCHOOL STORE
Students may purchase school supplies before school. Available supplies include paper, pencils, erasers, etc.
ELECTRONIC COMMUNICATION DEVICES
The Clinch County Board of Education shall not allow students enrolled in the Clinch Schools carry with them at school a cell
phone or other electronic communication device unless this device is for health or other unusual reasons (must be approved by the
Board). Students who violate this rule will receive a Minor Discipline Report (MIR) and must surrender the device. It will be
placed at the front desk and may be retrieved by a parent.
GENDER EQUITY IN SPORTS
“No student shall, on the basis of gender, be excluded from participation in, be denied the benefits of, be treated differently from
another student, or otherwise be discriminated against in any interscholastic or intramural athletics offered by a local school
system, and no local system shall provide any such athletics separately on such basis.” (O.C.G.A. 20-2-315(a)) Sports Equity
Coordinator for the Clinch County School System is Danny Ellis, Director of Administrative Services, Clinch County Board of
Education, 46 S. College Street, Homerville, GA 31634. (912-487-5321)
GIFTED EDUCATION PROGRAM
Clinch County Elementary School provides Gifted Education for all qualified students. Students are referred automatically, based
on test scores, and through teachers, parents, administrators, or self-referral. Students are reviewed for testing yearly and must
meet state and local mandated requirements for participation in the program. For more information contact the gifted education
teacher at CCES.
PROGRAMS FOR HOSPITAL/HOMEBOUND STUDENTS
A student who has a medical diagnosis, non-communicable condition that restricts him/her to home or hospital for ten or more
school days may be eligible for hospital/homebound instruction. Please contact the principal or the Board of Education office
(487-5321)
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TOYS AT SCHOOL
In order to prevent distractions during the instructional day, it is necessary for students to leave all objects that interfere with
instruction (i.e. toys, games, baseball cards, magazines, etc.) at home unless a teacher requests that a student bring a specific item
for a specific occasion. Parents will be notified when these special occasions may occur.
GRADING PRACTICES
The following chart outlines the grading practices of Clinch County Elementary School. Report cards will be sent home each nine
weeks to notify you of your child’s current academic and social growth depends upon grading system is as follows:
90-100 A 80-89 B 70-79 C Below 70 F
REPORT CARDS Students will receive a report card every nine weeks. Cards should be signed by parents and returned to school the next school
day. In addition to report cards, progress reports will be sent home at midterm and should be signed by parents and returned to
school the next school day. Parents, with computer access, may view their child’s grades and attendance at any time.
DEFICIENCY REPORTS At the end of four and one-half weeks of each nine (9) week grading period, any child who is failing one or more subjects must be
issued a deficiency report.
TESTING
Students in the Clinch County School system experience various forms of standardized and teacher-made tests. Discuss with your
child’s teacher the types of tests your child will encounter during the school year. The State of Georgia has a mandatory testing
program. Norm-referenced testing for students in Grade 3 is mandated along with a state designed writing assessment. The
Criterion Referenced Competency Test is required for all grades.
PROMOTION AND RETENTION In order for a student to be promoted to the next grade, a student must satisfactorily complete, at a minimum, the following
requirements:
1. All students must meet all attendance requirements (absent less than 15 days).
2. A student must pass Reading, Language Arts, and Mathematics and either Science or Social Studies.
3. Third grade students must meet a performance level score on the CRCT in reading (800) and math (800). Students who
do not meet these scores will be given the opportunity for additional instruction and retesting. Failure to retake the
CRCT will result in the student being retained.
PHONE CALLS Parents are asked to make after-school arrangements with children before they leave home. It is not desirable to interrupt class
time to deliver messages. The teacher will be responsible for determining the need for phone use. The teacher must send a
written notice giving permission for the student to use the phone. Students receiving telephone calls will be notified of messages
before school ends for the day. Students are permitted to receive messages from parents only. All student messages must be
called in to the front desk no later than 2:00 p.m.
FIELD TRIPS
Prior to the field trip, teachers will set behavioral goals for students. Students meeting these goals will be allowed to participate in
the field trip.
DELIVERY OF GIFTS TO STUDENTS No flowers, balloons, or other gifts may be delivered to students at school.
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CLASS CHANGE PROCEDURES
During every change of classes there will be numbers of students going from one room to another. In order to keep the noise and
confusion at a minimum, students are expected to be especially quiet and courteous. Show respect for your fellow students and
make the change as quickly and quietly as possible. Students should walk on the right side of the hall and follow hall rules.
BOOK REGULATIONS All textbooks are furnished. Textbooks are to be kept clean and handled carefully. Before a student withdraws or leaves school at
the end of the school year, all textbooks and library books must be returned. The Board of Education retains the right to charge
students a reasonable fee for restitution of lost, damaged, or abused school system property. Students shall be notified in writing
of any charges being assigned to them and that failure to pays those charges will result in withholding report cards, diplomas, or
certificates of progress until restitution is made.
HOMEWORK
Homework is an integral part of learning and academic achievement for the elementary student. Assignments will reinforce daily
classroom activities. Anticipated completion time will vary according to the capabilities of each student. When your child is
absent and needs homework assignments, please contact the school office in the morning. The make-up work will be assigned and
ready to pick up at the end of the school day.
CURRICULUM
The instructional program at Clinch County Elementary School is based on the Common Core Georgia Performance Standards
(CCGPS). If you would like a more in-depth look at the curriculum, please visit the CCGPS website. If you still have questions, please
ask your child’s teacher or the principal at our school. Georgiastandards.org
“Click” on the Georgia Performance tab near the top of the page
Look down the left hand column and “click” on GPS by grade level
Then choose the grade and subject of your choice.
.
HEALTH STUDIES
Instruction units on human growth and development are taught in 2-4 grade classes as a part of the state of Georgia required health
curriculum. It is the right of parents to opt their child out of human growth and development units of study. A letter will be sent
home to parents prior to this instruction. If you have concerns or questions, we encourage you to contact the school principal or
teacher.
FIRE AND TORNADO DRILLS
Fire and tornado drills are held during the year. Teachers will instruct their students on the procedures to be followed during fire
and tornado drills. Students are carefully evacuated from the building during a fire drill. Tornado drills will be scheduled during
the school year. When the alarm sounds (slow whoop), students will move into the halls and be seated on the floor facing the wall
with the head between the legs as a precaution against flying glass and debris. Students do not leave the building.
SCHOOL PARTIES
Parties will be held at Halloween, Thanksgiving, Christmas, Valentine’s Day, and Easter. These parties will be held on the last
school day before the Holiday if the holiday falls on a weekend. All students are allowed to participate in the parties unless
assigned ISS or OSS.
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CONFERENCES
Your child’s success in school greatly depends upon your involvement and concern. Parents and teachers need to establish a
cooperative relationship that is favorable to a child’s progress. At school conferences, teachers and parents may review the child’s
learning experiences, and explore ways to improve them. Conferences may be initiated by teachers and/or parents. If you desire a
conference, please call our office at 487-5385 and the secretaries will assist you. Conferences are best arranged before or after
school hours.
BEFORE CONFERENCES
Decide what you want to ask the teacher. Discuss the upcoming conferences with your child to see if there were anything he/she would like
you to talk about with the teacher. Discuss the concerns with your spouse. Ideally, both parents should attend the conference.
To make certain all concerns are addresses, parents are encouraged to bring personal notes relating to the conference. Try to
get the facts about a school situation before reaching it.
Determine what you can tell the teacher about our child. The teacher sees only one side of your child. There may be things
you know about the child that could help the teacher better understand him/her.
Be on time. Write down the time of your appointment and arrive promptly. The teacher may have other appointments after
yours.
THE INDIVIDUAL CONFERENCE
The following questions can serve as a guide to areas that you may wish to discuss: 1. What is my child’s aptitude for learning?
2. On what level is he/she functioning?
3. Has he/she shown special interests?
4. Does he/she get along well with his/her classmates? Does he/she participate in group activities? Has he/she shown
any leadership qualities?
5. Does he/she accept authority?
Be ready to answer questions from the teacher, such as: 1. What is your child’s reaction to school?
2. How is his/her emotional health?
3. How does he/she spend his/her time after school? What are his/her hobbies, special interests, and abilities?
4. What are his/her home study habits?
5. What is is/her response to rules and responsibilities at home?
6. What type of discipline works best at home?
AFTER THE CONFERENCE
The most important part of your role in the conference begins now! 1. Discuss the conference with your child. First, point out his/her strengths. Then talk about the areas that need
improvement.
2. Start immediately on any action you have decided to take.
3. Feel free to call the school if you wish to check on your child’s progress, or if you think another conference is
needed.
4. Make certain your child understands that you and the teacher are working together in his/her interest. Negative
comments about the school/teacher in the presence of your child may affect the child’ motivation and attitude.
WHAT YOU CAN DO TO HELP YOUR CHILD LEARN
1. Set an example of your child that school is important. Get involved by communicating frequently with your child’s
teacher.
2. Be supportive of your child’s teacher.
3. Laugh and talk with your child about school experiences. Also, listen attentively to what he/she says about school
experiences.
4. Praise your child each day for something well done at school.
5. Help your child develop good organizational skills at home with school materials.
6. Encourage reading for pleasure at home. Read aloud to your child often.
7. Stress the importance of school attendance. Allow your child to stay home only if he/she is ill.
8. Start each school day right. A calm beginning at home makes the school day much better.
9. See that your child has ample rest at night and a good breakfast before coming to school.
10. Maintain open lines of communication with your child’s teacher. Inform the teacher of any family situations
that might influence your child’s behavior at school.
11. Provide your child with proper school supplies.
12. Reinforce and review skills taught at school by checking over homework assignments.
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GEORGIA VIRTUAL SCHOOLS - CLINCH COUNTY SCHOOL SYSTEM
The Clinch County School System recognizes the importance of putting technology into the hands of students, and one aspect of
this goal is allowing students in Grades 3-12 to work through classes in the online forum of Georgia Virtual School (GVS).
Recognizing that students are technological learners with a growing need for flexibility and that the business community, colleges,
and universities seek high school graduates whose high level digital skills match their ongoing professional and learning needs,
the school system offers Georgia Virtual classes as an option for students who desire this technological platform for learning. The
rigor of the Georgia Virtual School courses mirrors the high level of expectation and quality that students are held to within the
Clinch County School System. See your guidance counselor if you are interested in an online class through Georgia Virtual
School. For additional information, visit www.gavirtualschool.org.
STUDENT COMPUTER USAGE POLICY
The use of school computers and network resources is a privilege and not a right. Misuse or abuse of this privilege will result in
disciplinary action. Unacceptable uses include but are not limited to the following:
Accessing or trying to access social media, or any other similar website.
Tampering with the teacher’s or another student’s information.
Any form of hacking.
Any illegal or questionable activities.
Accessing or trying to access any illicit material including but not limited to:
o Song lyrics
o Pictures
o Videos
o Emails
o Instant messaging
Any information transmitted or stored on this network is not private and can be viewed by administrators, faculty and other
individuals as deemed necessary.
Descriptor Term:
Acceptable Use Policy for Electronic
Information, Services, and Networks
Descriptor Code
IFBG
Issue Date
June 5, 1997
Rescinds Issued
December 8, 2005
September 8, 2011
The purpose of telecommunications technology in the Clinch County School System is to support research, communication, and
education and to provide access to vast, diverse and unique resources and opportunities for collaborative work. The use of
computer networks within the Clinch County Schools, including Internet access, is in support of education and consistent with the
educational objectives of the Clinch County Board of Education and The Georgia Board of Education.
This policy applies to all users of electronic information, services, and networks provided by the Clinch County School System, in
conjunction with the Georgia Department of Education and the Georgia Board of Regents via their PeachNet node. By using or
accessing these facilities or services, the user agrees to abide by this policy which is consistent with the Georgia Board of Regents
Acceptable Use Policy for PeachNet.Electronic information research skills are now fundamental for productive citizens and
employees. Access to the Internet enables students, teachers, and administrators to explore thousands of libraries, databases,
bulletin boards, and other resources while exchanging information with people around the world. The School System expects that
its teachers will blend thoughtful use of the Internet throughout the curriculum and will provide guidance and instruction to
students in its use. The School System shall ensure that teachers provide for students age-appropriate instruction regarding safe
and appropriate behavior on social networking sites, chat rooms, and other Internet services, behaviors that may constitute cyber
bullying, and how to respond when subjected to cyber bullying. As much as possible, access from school to Internet resources will
be structured in ways which point students to those resources which have been evaluated prior to use. While students will be able
to move beyond those resources to others that have not been previewed, students will be subject to supervision in an effort to
provide Internet use that is particularly suited to learning objectives.
Having Internet access provides access to computer systems all over the world. As a result, users, and parents of users, must
understand that the Clinch County School System cannot control the content of the information available. Some of the
information is controversial and, sometimes, offensive. However, the valuable information and interaction accessible on this
worldwide network outweigh the possibility that users may find inappropriate material. The Clinch County School System does
not condone the use of such materials and takes all reasonable precautions to filter access to these materials. The ultimate
responsibility for appropriate use of Internet resources lies with each individual user. Parents and guardians may request
alternative activities not requiring Internet use for their children. All individuals (students, teachers, parents, guests, etc.) utilizing
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Internet access provided by the Clinch County School System must first sign an agreement indicating that they understand and
will adhere to the regulations indicated in this policy. A parent signature is required on the agreement signed by all students.
Guidelines The operation of school-provided computer networks, including Internet access, relies heavily on the conduct of the users, who
must adhere to strict guidelines. Internet access is a privilege, not a right. The following is a listing of guidelines related to the
use of electronic information and the Internet. Although some specific examples of prohibited uses by students are stated, they are
intended as illustrations only and do not purport to be an all-inclusive list of inappropriate behaviors. Failure to comply with these
procedures shall be deemed grounds for revocation of privileges, appropriate disciplinary and/or legal action.
AUP – page 2
I. Acceptable/Unacceptable Use All access and materials used must be in support of education and research consistent with school district policy.
All usage must by consistent with the rules appropriate to any network being used/accessed.
Unauthorized use of copyrighted material is prohibited.
Accessing, uploading, downloading, transmitting or distributing profane, pornographic, obscene or sexually explicit material is
prohibited.
Installation or use of any software program that has not been purchased by the Clinch County School System is prohibited.
Distribution of material protected by trade secret is prohibited.
Use of any computer system for commercial activities is not acceptable.
Accessing, tampering with or manipulating data not intended for the user including, but not limited to, teacher files and administrative
data is prohibited.
Using another user’s account or password is not acceptable.
Product advertisement or political lobbying is prohibited.
Violation of any local, state, or federal law is prohibited.
II. Netiquette Be polite.
Do not use vulgar or obscene language.
Do not reveal your address or phone number (or those of others).
Electronic mail is not guaranteed to be private.
Do not intentionally disrupt the network or other users.
Abide by generally acceptable rules of network etiquette.
III. Security If you identify a security problem, notify a teacher or system administrator immediately.
Do not show or identify a security problem to others.
Do not reveal your account password or allow another person to use your account.
Do not use another individual’s account.
Any user identified as a security risk or having a history of problems with other computer
systems may be denied access.
Electronic mail and/or files stored on school-based computers is not guaranteed to be private;
authorized administrators and faculty may review files and logs of Internet use at any time,
without reason or prior notice, to maintain system integrity and determine that users are acting
responsibly or otherwise consistent with this policy.
IV. Vandalism/Harassment Vandalism and/or harassment will result in the cancellation of the offending user’s access privileges.
Vandalism is defined as any malicious attempt to harm or destroy data of another user, the Internet or other networks. This includes,
but is not limited to, creating and/or uploading computer viruses.
Harassment is defined as the persistent annoyance of another user or the interference in another user’s work. This includes, but is not
limited to, the sending of unwanted mail.
AUP – page 3
V. Compensation The student and/or student’s parent(s) shall be responsible for compensating the school system for any losses, costs, or damages
incurred by the school system relating to or arising out of any student violation of these procedures.
VI. Penalties Any user violating these provisions, applicable state and federal laws or posted classroom and school rules is subject to loss of network
privileges and any other School System disciplinary options, including criminal prosecution.
School and district administrators will make the final determination as to what constitutes unacceptable use and their decision is final.
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VII. Disclaimer The Clinch County School System makes no warranties of any kind, whether expressed or implied, for the service it is providing.
The Clinch County School System will not be responsible for any damages a user may suffer including loss of data.
The Internet is unregulated and the information found on the Internet has not been verified for accuracy. The Clinch County School
System specifically denies any responsibility for the accuracy or quality of information obtained through its services.
AUP – page 4
INTERNET SAFETY POLICY
Clinch County School System
Introduction
It is the policy for the Clinch County School System to:
(a) prevent user access over its computer network to, or transmission of, inappropriate material via Internet, electronic
mail, or other forms of direct electronic communications;
(b) prevent unauthorized access and other unlawful online activity;
(c) ensure that students will be provided age-appropriate instruction concerning safe and appropriate behavior on social
networking sites, chat rooms, and other Internet services, behaviors that may constitute cyber bullying and how to
respond when subjected to cyber bullying.
(d) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and
(e) comply with the Children’s Internet Protection Act [Pub. L. No. 106-554 and 47 USC 254(h)].
(f) ensure that minors will be provided education concerning appropriate online behavior
Definitions
Key terms are as defined in the Children’s Internet Protection Act.
Access to Inappropriate Material
To the extent practical, technology protection measures (or “Internet filters”) shall be used to block or filter Internet, or
other forms of electronic communications, access to inappropriate information.
Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of
material deemed obscene or child pornography, or to any material deemed harmful to minors.
Subject to staff supervision, technology protection measures may be disabled or, in the case of minors, minimized only
for bon fide research or other lawful purposes.
Inappropriate Network Usage To the extent practical, steps shall be taken to promote the safety and security of users of the Clinch County School System online
computer network when using electronic mail, chat rooms, instant messaging, and other forms of direct electronic
communications.
Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes:
(a) unauthorized access, including so-called ‘hacking’, and other unlawful activities; and
(b) unauthorized disclosure, use, and dissemination of personal identification information regarding minors.
AUP – page 5
Supervision and Monitoring
It shall be the responsibility of all members of the Clinch County School System staff to supervise and monitor usage of the online
computer network and access to the Internet in accordance with this policy and the Children’s Internet Protection Act.
Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of the Clinch
County technology specialist or designated representatives.
CIPA DEFINITION OF TERMS:
Technology Protection Measure:
The term “harmful to minors” means any picture, image, graphic image file, or other visual depiction that are:
1. OBSCENE, as that term is defined in Section 1460 of Title 18, United States Code;
2. CHILD PORNOGRAPHY, as that term is defined in Section 2256 of Title 18, United States Code; or
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Harmful to Minors:
The term “harmful to minors” means any picture, image, graphic image file, or other visual depiction that:
1. Taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion;
2. Depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an
actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd
exhibition of the genitals, and
3. Taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.
Sexual Act; Sexual Contact:
The terms “sexual act” and “sexual contact” have the meanings given such terms in Section 2246 of Title 18, United States Code.
AUP – page 6
Internet Links for Additional Information on CIPA and Internet Safety Policies
Full text or the Children’s Internet Protection Act
http://www.fcc.gov/ccb/universal_service/chipact.doc
FCC regulations implementing CIPA; FCC 01-120
http://www.fcc.gov/Bureaus/Common_Carrier/Orders/2001/fcc01120.doc
SLD’s FAQ on E-rate certification procedures and timing
http://www.sl.universalservice.org/reference/CIPAfaq.asp
AUP – page 7
TITLE I PROGRAM
Title 1 is a federally funded program designed to provide additional services to students. Clinch County Middle School has been
approved as a school wide Title 1 Program. The school wide program allows for the received federal funds to benefit all of the
students at Clinch County Middle School. Clinch County Middle School proposed the following goals: to improve instruction in
reading and math, to improve communication and morale in the school, to improve discipline, and to increase parental
involvement. Activities and staff development will be planned and implemented throughout the year to meet these goals. Parents
are encouraged to become involved in parent activities held throughout the school year.
PARENT INVOLVEMENT POLICY
Clinch County Elementary School
Title I Parent Involvement Plan
Parental Involvement means the participation of parents in regular, two-way and meaningful communication involving student
academic learning the other school activities by inviting all parents to participate, including ensuring a. That parents play an integral role in assisting their child’s learning;
b. That parents are encouraged to be actively involved in their child’s education at school;
c. That parents are full partners in their child’s education and are included, as appropriate, in decision making and on advisory
committees to assist in the education of their child.
Clinch County Elementary School will take the following action to involve parents in the joint development of its school parental
involvement plan: Involvement of the parents on the School Improvement Team
Involvement of the parents on the School Council Team
Involvement of the parents in jointly developing and/or revising Clinch County Elementary School’s Parental Involvement Plan
CCES will take the following actions to involve parents in the process of school review and improvement under Section 1116 of
ESEA
Solicit opinions/interests of parents through workshops, volunteers and parent surveys
Completion of the Title I Parent Survey
Participation in the writing/revisions to the School Improvement Plan
Participation in the writing/revisions to the School’s Parental Involvement Policy
Completion of Title I Parent/Student/Teacher Compact
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CCES will hold an annual meeting to inform parents of the school’s participation in Title I, Part A programs and to explain the
Title I, Part A requirements and the right of parents to be involved in Title I, Part A programs. The school will convene the
meeting at the beginning of the new school year at a time convenient for parents and will offer a flexible number of additional
parental involvement meetings such as in the morning or evening, so that as many parents as possible are able to attend.
Furthermore, the school will also publish the School Improvement Plan, Parental Involvement Plan, & additional pertinent
information and resources on its website for parents to view. The system’s Parental Involvement Plan is attached in the student
handbook, which is distributed to each student during the first week of school. The Parent/Student/Teacher Compact is also
distributed to each student during the first week of school. The school will invite all parents of children participating in Title I,
Part A programs to this meeting and will encourage them to attend, by: Providing information in Spanish and English, or alternate language
Sending home a written reminder the day before the meeting
Sending home notification through the monthly calendar, monthly newsletter and the Alert Now telephone notification system.
CCES will provide parents of participating children information in a timely manner about Title I programs that include a
description and explanation of the school’s curriculum, the forms of academic assessment used to measure children’s progress and
the proficiency levels students are expected to meet by: Holding an annual Back to School Open House
Providing parent involvement presentation to School Council
Encouraging attendance at Parent Conferences
Sponsoring grade level academic-themed parent night
Sponsoring two CRCT Test Information and Online Practice workshops
Using Powerschool Parent Portal to examine student progress
CCES will, at the request of parents, provide opportunities for regular meetings for parents to formulate suggestions and to
participate, as appropriate, in decisions about the education of their children. The school will respond to any such suggestions as
soon as possible by: Creating action/intervention plans with parents
Encouraging participation in School Improvement and School Council meetings
Frequent communication including Alert Now, emails, telephone calls, conferences and written responses
Encouraging participation in Parent Resource Room, Powerschool Parent Portal, and After school Tutoring
CCES will provide each parent an individual student report about the performance of their child on the CRCT State assessment in
reading, language arts, math, science and social studies for grade 5-7 by distributing scores and conferencing about said scores by
request. Parents are taught and encouraged to monitor their child’s progress by examining weekly papers, 4 ½ week progress
reports, agendas, notes and using Powerschool Parent Portal.
Clinch County Middle School will provide each parent timely notice when their child has been assigned or has been taught for six
or more consecutive weeks by a teacher who is not highly qualified. Clinch County Middle School will provide assistance to
parents of children served by the school, as appropriate, in understanding topics including: a. The states academic content standards
b. The state’s student academic achievement standards
c. The state and local academic assessments including alternate assessments
d. How to monitor their child’s progress
e. How to work with teachers
f. All school activities such as parent informational meetings, grade level academics and book fair
CCES will with the assistance of its parents, educate its teachers and other staff in how to reach out and communicate with parents
as equal partners, in the value and importance of contributions of parents, and in how to implement and coordinate parent
programs and build ties between parents and schools by Providing resources to teachers to assist in working with parents
Making positive parent contacts
Parent notification through Alert Now System
CCES will ensure that information related to the school and parent programs, meetings and other activities is sent to parents of
participating children in an understandable and uniform format, including alternate formats upon request, in a language the parents
can understand by: Providing necessary literacy training for parents from Title I, Part A funds, if the school district has exhausted all other reasonably
available sources of funding for that training.
Arranging school meetings at a variety of times, or conducting in-home conferences with teachers who work directly with participating
children.
Providing procedures for parents to establish meetings with teachers as needed.
Arranging meetings with parents who are unable to attend conferences at school in order to maximize parental involvement and
participation in their children’s education.
Developing appropriate roles for community-based organizations and businesses, including faith-based organizations, in parental
involvement activities (mentoring program, student incentives in the classroom and school-wide, and support for field day.)
Distributing the information via student delivery, parent conferencing, Alert Now message system, outdoor marquee sign, lobby
slideshow, US Postal System and system website.
Utilizing a migrant worker liaison to assist in translating information to parents.
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PROGRAMS IN SPECIAL EDUCATION
The Student Services Department of the Clinch County School System provides a complete range of programs and services for
students with identified special needs. Special services are available from kindergarten through high school for eligible students
who are handicapped emotionally, and/or physically. Eligibility procedures include initial screening and further
educational/psychological testing to determine program eligibility and the type and amount of help needed when eligible. Special
attention is provided to meet the needs of individual students while working closely with parent(s). An individual education plan
(IEP) is formulated for each eligible student. Individual plans consider the types of services and personnel required, each
student’s learning style, motivational factors, and environmental factors. Questions regarding these special services should be
directed to the principal or the Director of Student Services (487-3484).
Notice of Rights of Students and Parents Under Section 504 Section 504 of the Rehabilitation Act of 1973, commonly referred to as "Section 504," is a nondiscrimination statute enacted by
the United States Congress. The purpose of Section 504 is to prohibit discrimination and to assure that disabled students have
educational opportunities and benefits equal to those provided to non-disabled students.
For more information regarding Section 504, or if you have questions or need additional assistance, please contact your local
system’s Section 504 Coordinator at the following address:
Matt Kimbrell
Dept. of Student Services
575 Woodlake Drive
Homerville, GA. 31634
(912) 487-5321
The implementing regulations for Section 504 as set out in 34 CFR Part 104 provide parents and/ or students with the following
rights:
1. Your child has the right to an appropriate education designed to meet his or her individual educational needs as adequately as
the needs of non-disabled students. 34 CFR 104.33.
2. Your child has the right to free educational services except for those fees that are imposed on non-disabled students or their
parents. Insurers and similar third parties who provide services not operated by or provided by the recipient are not relieved
from an otherwise valid obligation to provide or pay for services provided to a disabled student. 34 CFR 104.33.
3. Your child has a right to participate in an educational setting (academic and nonacademic) with non-disabled students to the
maximum extent appropriate to his or her needs. 34 CFR 104.34.
4. Your child has a right to facilities, services, and activities that are comparable to those
a. provided for non-disabled students. 34 CFR 104.34.
5. Your child has a right to an evaluation prior to a Section 504 determination of eligibility. 34 CFR 104.35.
6. You have the right to not consent to the school system’s request to evaluate your child. 34 CFR 104.35.
7. You have the right to ensure that evaluation procedures, which may include testing, conform to the requirements of 34 CFR
104.35.
8. You have the right to ensure that the school system will consider information from a variety of sources as appropriate, which
may include aptitude and achievement tests, grades, teacher recommendations and observations, physical conditions, social or
cultural background, medical records, and parental recommendations. 34 CFR 104.35.
9. You have the right to ensure that placement decisions are made by a group of persons,
including persons knowledgeable about your child, the meaning of the evaluation data,
the placement options, and the legal requirements for least restrictive environment and
comparable facilities. 34 CFR 104.35.
10. If your child is eligible under Section 504, your child has a right to periodic reevaluations, including prior to any subsequent
significant change of placement. 34 CFR 104.35.
11. You have the right to notice prior to any actions by the school system regarding the
identification, evaluation, or placement of your child. 34 CFR 104.36.
12. You have the right to examine your child’s educational records. 34 CFR 104.36.
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13. You have the right to an impartial hearing with respect to the school system’s actions
regarding your child's identification, evaluation, or educational placement, with
opportunity for parental participation in the hearing and representation by an attorney. 34
CFR 104.36.
14. You have the right to receive a copy of this notice and a copy of the school system’s impartial hearing procedure upon
request. 34 CFR 104.36.
15. If you disagree with the decision of the impartial hearing officer (school board members and other district employees are not
considered impartial hearing officers), you have a right to a review of that decision according to the school system’s impartial
hearing procedure. 34 CFR 104.36.
16. You have the right to, at any time, file a complaint with the United States Department of Education’s Office for Civil Rights.
Procedure for Identifying an Impartial Review Official
Matt Kimbrell, the Section 504 Coordinator for the Clinch County School District will obtain an impartial review official. This
official will not be an employee of the Clinch County School District or a school board member and will have knowledge of
Section 504 of the Rehabilitation Act of 1973.
Section 504 Procedural Safeguards
1. Overview: Any student or parent or guardian (“grievant”) may request an impartial hearing
due to the school system’s actions or inactions regarding your child's identification, evaluation,
or educational placement under Section 504. Requests for an impartial hearing must be in
writing to the school system’s Section 504 Coordinator; however, a grievant’s failure to request a
hearing in writing does not alleviate the school system’s obligation to provide an impartial
hearing if the grievant orally requests an impartial hearing through the school system’s Section
504 Coordinator. The school system’s Section 504 Coordinator will assist the grievant in
completing the written Request for Hearing.
2. Hearing Request: The Request for the Hearing must include the following:
a. The name of the student.
b. The address of the residence of the student.
c. The name of the school the student is attending.
d. The decision that is the subject of the hearing.
e. The requested reasons for review.
f. The proposed remedy sought by the grievant.
g. The name and contact information of the grievant.
Within 10 business days from receiving the grievant’s Request for Hearing, the Section 504
Coordinator will acknowledge the Request for Hearing in writing and schedule a time and place
for a hearing. If the written Request for Hearing does not contain the necessary information
noted above, the Section 504 Coordinator will inform the grievant of the specific information
needed to complete the request. All timelines and processes will be stayed until the Request for
Hearing contains the necessary information noted above.
3. Mediation: The school system may offer mediation to resolve the issues detailed by the
grievant in his or her Request for Hearing. Mediation is voluntary and both the grievant and
school system must agree to participate. The grievant may terminate the mediation at any time.
If the mediation is terminated without an agreement, the school system will follow the
procedures for conducting an impartial hearing without an additional Request for Hearing.
4. Hearing Procedures
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Annual Notification to Parents Regarding Confidentiality of Student Education Records
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education
records. FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student
when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have
transferred are “eligible students.”
Parents or eligible students have the right to inspect and review the student’s education records maintained by the school
within 45 days of a request to the school administrator. Schools are not required to provide copies of records unless it is
impossible for parents or eligible students to review the records without copies. Schools may charge a fee for the copies.
Parents or eligible students have the right to request in writing that a school correct records that they believe to be
inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to
a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has
the right to place a statement with the record setting forth his or her view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to release any information
from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the
following parties or under the following conditions:
o School officials with legitimate educational interest
A school official is a person employed or contracted by the school to serve as an administrator,
supervisor, teacher, or support staff member (including health staff, law enforcement personnel,
attorney, auditor, or other similar roles; a person serving on the school board; or a parent or student
serving on an official committee or assisting another school official in performing his or her tasks;
A legitimate educational interest means the review of records necessary to fulfill a professional
responsibility for the school;
o Other schools to which a student is seeking to enroll;
o Specified officials for audit or evaluation purposes;
o Appropriate parties in connection with financial aid to a student;
o Organizations conducting certain studies for or on behalf of the school;
o Accrediting organizations;
o To comply with a judicial order or lawfully issued subpoena;
o Appropriate officials in cases of health and safety emergencies; and
o State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, “directory” information which includes student’s name, address, telephone number, date
and place of birth, participation in official school clubs and sports, honors and awards, sports participation (including height and
weight of athletes), dates of attendance, photograph, and grade level unless notified by the parents or eligible student that the
school is not to disclose the information without consent.
GRIEVANCE PROCEDURES
The procedures for filing complaints and grievances may be found on the school system website www.clinchounty.com. Click on
the Policy Handbook, Policies (at the top of the page), Personnel, and Code GAE, Complaints and Grievance.
It is the policy of the Clinch County Board of Education not to discriminate on the basis of race, color, national origin, sex,
marital status, age, native language, religion, creed, or handicap in educational programs and activities, admission to facilities,
or employment practices.
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Handbook Acknowledgement
In the space below, please sign acknowledgement of the receipt of the discipline policy,
attendance/tardy policy, photo authorization and electronic internet usage policy.
Please return this page promptly to your child’s homeroom teacher.
Agreement and Parent Permission Acceptable Electronic Usage Policy
I understand and will abide by the Clinch County School System’s Acceptable Use Policy for Electronic Information, Services,
and Networks. I further understand that any violation of this policy is unethical and may constitute a criminal offense. Should I
commit any violation, my access privileges may be revoked, school/school district disciplinary action and/or appropriate legal
action may be taken.
As the parent or legal guardian of the minor child signing above, I grant permission for my son or daughter to access networked
computer services such as electronic mail and the Internet. I understand that individuals and families may be held liable for
violations. I understand that some materials on the Internet may be objectionable, but I accept responsibility for guidance of
Internet use – setting and conveying standards for my son or daughter to follow when selecting, sharing or exploring information
and media.
Unless a written statement to the contrary is filed with the Principal of the school, all parents/guardians give implicit
permission and authorization to Clinch County Schools to use any still photograph or video of minor child stated below
that is taken or is authorized by a Clinch County staff member for instructional or promotional purposes. By granting
permission, parents/guardians release any and all claims for damages for libel, slander, or invasion of right of privacy.
Student Name: _______________________________________________
Parent Signature: _____________________________________________
Date: _______________________________________________________