Clinton Public Schools

FY 15 Proposed Budget

FY 2014 FY 2014 FY 2015 FY 2015 FY 2015Final Budget Actual Level Funded Level Service Prelim. Budget

School Department School Salaries 8,966,887 8,884,730 8,694,585 9,114,401 9,484,415 Special Needs 5,701,349 6,186,446 6,110,410 6,516,279 6,580,367 Vocational Education 1,737,900 1,737,900 1,794,896 1,794,896 1,794,896 School Misc. Exp/Trans. 1,859,510 1,869,510 1,661,000 1,867,510 1,907,326 Athletic Fund 193,836 195,634 198,170 198,170 198,170 School Pensions 23,998 23,999 24,419 24,419 24,419 Subtotal 18,483,480 18,898,219 18,483,480 19,515,674 19,989,592

If we had known about all the increased costs that have come up due to mandated staffing and Special Needs costs, our budget should have been what is shown in the Actual column here. Therefore, we feel the $18,898,219 would really be level funding.

We have had 10 new Out-of-District placements during FY14 as a result of families moving in to Clinton which has resulting in that account being estimated to be over budget by around $400,000. This is out of our control and increases level service and prelim budget by this amount.

Our preliminary budget includes 11 brand new positions to keep up with increase class sizes and compliance with laws. This level-funded scenario would eliminate all 11 new positions and require eliminating 6 teachers and 6 paras, which we couldn't do.

This Level Service Budget will allow us to provide all of the current positions in FY14 and support our current tuition needs for Specials Needs Out-of-Disctrict Students. This amount allows us to comply with mandates and laws that we have no control over.

This preliminary budget includes several new positions that would help reduce class sizes. There are classes at CMS and CHS that are 30 students per class and we are just trying to get reasonable class sizes.

The students come with IEPs that have these placements and we are responsible by law to pay for the costs as of the date that the families move into Clinton and for subsequent years that they live here.

For expenses, this includes cutting the budget for books which would create a need for 200K warrant article just for books. This also assumes savings in many areas including special needs tuition that are not probable

This includes steps and raises for all current employees and does not include many of the requested new positions in our preliminary budget. This would just allow us to continue with similar class sizes(level service) from FY14.

There are other positions needed to just keep class sizes reasonable as our enrollment is increasing and there are other position needed to maintain compliance with laws. We have cut this budget already over what are full needs are for FY15.

School DepartmentFiscal Year 2015 Budget Request

FY 15 Budget Request

FY15 Preliminary BudgetFY14 FY15 FY15 vs FY14 FY15 FY15 vs FY14Budget Budget Level Serv Level Serv

Central Offi ce 320,542 325,740 5,199 325,740 5,199High School 2,393,884 2,432,419 38,535 2,432,419 38,535New CHS Teachers 0 45,939 45,939 0 0Middle School 2,625,277 2,663,546 38,269 2,663,546 38,269New CMS Teachers 45,372 137,817 92,445 0 -45,372Elementary School 2,503,750 2,513,284 9,534 2,513,284 9,534New CES Teachers 45,372 253,193 207,821 161,315 115,943Health Services 218,312 207,909 -10,403 207,909 -10,403Buildings / Grounds 527,819 526,128 -1,691 526,128 -1,691Dept. Chairpersons 45,659 36,483 -9,176 45,659 0504 Coordinators 6,000 6,075 75 6,000 0Student Activity 38,401 38,881 480 38,401 0Substitute Teachers 60,000 60,000 0 60,000 0Guidance (extended) 7,500 5,000 -2,500 5,000 -2,500Unused Sick Buy Back 100,000 203,000 103,000 100,000 0Misc Salaries 9,000 9,000 0 9,000 0Salary Assistance 20,000 20,000 0 20,000 0Total School Salaries 8,966,887 9,484,415 517,527 9,114,401 147,514

Special Needs Salaries 2,893,108 3,201,721 308,613 3,201,721 308,613New Special Needs Teachers 163,000 213,843 50,843 149,755 -13,245Special Needs Subs 55,000 55,000 0 55,000 0Total Special Needs Salaries 3,111,108 3,470,564 359,456 3,406,476 295,368

Special Needs Tuition 1,675,241 2,144,603 469,362 2,144,603 469,362Special Needs Transportation 625,000 655,000 30,000 655,000 30,000Special Needs Expenses 290,000 310,200 20,200 310,200 20,200Special Needs Expenses 2,590,241 3,109,803 519,562 3,109,803 519,562

Vocational Tuition 1,640,160 1,693,536 53,376 1,693,536 53,376Vocational Transportation 97,740 101,360 3,620 101,360 3,620Vocational Education 1,737,900 1,794,896 56,996 1,794,896 56,996

FY15 Preliminary Budget ContinuedMaintenance and Repair 125,000 122,935 -2,065 125,000 0Incidentals 321,527 282,387 -39,140 321,527 0Books 264,230 301,360 37,131 264,230 0Supplies 115,753 159,643 43,890 115,753 0Graduation 5,000 5,000 0 5,000 0Miscellaneous 831,510 871,326 39,817 831,510 0

Technology 0 0 0 0

Athletics 50,000 50,000 0 50,000 0Athletic Coaches 143,836 148,170 4,334 148,170 4,334Athletics 193,836 198,170 4,334 198,170 4,334

Pensions 23,999 24,419 420 24,419 420

Gas 235,000 230,000 -5,000 230,000 -5,000Electricity 315,000 310,000 -5,000 310,000 -5,000Energy 550,000 540,000 -10,000 540,000 -10,000

Regular Transportation 478,000 496,000 18,000 496,000 18,000

Grand Total 18,483,480 19,989,592 1,506,112 19,515,674 1,032,194

Teacher RetirementsWe’ll lose 8-10 teachers this year due to retirements. Per contract, we owe each of these retirees $29,000.

If forced to cut the budget, we will have to put off paying these teachers, adding them to the 5-10 more who will be retiring at the end of NEXT year.

Budget History

YEARSchool Committee

ApprovedSchool Committee

Request %

Town-Approved

School Budget

Difference over Previous Year

Town-Approved School Budget

% +/- over Previous Year Town-Approved

2008/2009 $19,235,964 $18,520,194

2009/2010 $19,229,683 3.83% $17,408,983 -$1,111,211 -6.00%

2010/2011 $19,058,594 9.48% $17,383,480 -$25,503 -0.15%

2011/2012 $17,948,065 3.25% $17,383,480 $0 0.00%

2012/2013 $19,016,786 9.40% $17,983,480 $600,000 3.45%

2013/2014 $18,950,668 5.38% $18,483,480 $500,000 2.78%

2014/2015 $19,989,592 8.15% ??? ??? ???

Currently for the 2013/2014 School Year, we are $36,714 (-.2%) under where we were at for the 2008/2009 School Year. (5 years ago)

Misc. ExpensesMISC EXPENSES FY14 FY15 District CES CMS CHS12-School Committee $500 $500 $50011-District Office $1,000 $4,500 $4,500CO Office Supplies $2,200 $2,000 $2,00078-Advertising $1,000 $1,000 $1,00080-Postage $2,500 $4,000 $4,00081-Printing $6,000 $3,000 $3,00040-Consultant Services $3,500 $0 $0CO Contracted Service $11,000 $5,100 $5,100Auditor $1,000 $7,500 $7,50085-Attorney $25,000 $20,000 $20,00041-Contracted Service $2,580 $4,482 $0 $1,710 $2,77250-Office Supplies $34,940 $37,296 $0 $12,500 $18,983 $5,813NEASC Visit $0 $061-Membership $16,025 $23,000 $23,000 $062-Conferences $5,000 $5,000 $5,00063-Mileage $1,000 $1,000 $1,00076-Prof. Development $8,000 $8,000 $8,00077-Tuition Reimburse $5,000 $5,000 $5,00023-New Textbooks $0 $6,000 $0 $6,00024-Textbooks/S&H $101,317 $109,267 $0 $6,000 $71,465 $31,80228-Workbooks $36,295 $34,365 $0 $14,000 $15,636 $4,72925_Library Books $8,399 $24,195 $0 $18,132 $1,663 $4,40026-Professional Books $1,043 $573 $0 $0 $200 $37327-Rebinding Books $1,325 $1,000 $1,000 $097- Summer enrichment $5,000 $5,000 $5,000Shipping and Handling $0 $400 $40071-New Equipment Instructional$5,000 $0 $0 $072-Replace Equipment Instruc $2,811 $604 $0 $200 $40454-Instructional Sup. $115,850 $125,960 $0 $29,850 $58,488 $37,62255-Ed. Technology $4,802 $8,743 $0 $0 $8,74352-Testing $7,362 $10,525 $5,000 $3,300 $1,142 $1,083School Physician $5,000 $5,000 $5,00083-Student Activity(audit) $0 $0 $086-Student Insurance $0 $094-Graduation $5,000 $5,000 $5,00053-Custodial $55,000 $56,000 $2,000 $18,000 $24,000 $12,00091-Fuel gas $5,000 $5,000 $5,00084-Telephone $20,000 $15,000 $15,00056-Grounds $6,000 $50,000 $50,00074-Service Contracts $162,060 $121,380 $120,000 $300 $1,08075-Repair/Maintenance $125,000 $122,935 $120,000 $2,935New Fire Boxes $0 $051-Rental Facilities $0 $0 $073-Rental Equipment $33,000 $33,000 $33,00096-Transportation $0 $0 $0

$831,510 $871,326 $455,600 $108,382 $196,522 $110,822

Teacher PositionsPosition

PrelimBudget

Prelim Budget

With Cuts

With Cuts

Reason

Grade 1 2 $92,000 1 $46,000

Class Size

Grade 3 1 $46,000 1 $46,000

Class Size

CES ELL 1 $46,000 1 $46,000

Compliance

K Teacher 1 $41,000 1 $41,000

Class Size -added FY14

K Para 1 $15,000 1 $15,000

Class Size -added FY14

P/E Para .6 $9,000 .6 $9,000 Class Size -added FY14

Grade 7 1 $46,000 1 $46,000

Class Size/Test Scores

Grade 8 1 $46,000 0 $0 Class Size/Test Scores

Art 1 $46,000 0 $0 Need for SpecialsCHS S.S. 1 $46,000 .5 $23,00

0Class Size

$518,000 $260,000

Special Needs PositionsPosition

PrelimBudget

Prelim Budget

With Cuts

With Cuts

Reason

Clerk .4 $9,000 0 $0 Tracking compliance and paperwork

Resource Room

.5 $23,000 .5 $23,000

Class Size/Compliance

Preschool Coordinator

.5 $23,000 0 $0 Student Intake, Evaluations, Curriculum, Liaison

K Teacher .4 $29,000 .4 $29,000

Class Size, Compliance

Reading Specialist

1.6 $73,000 1.6 $73,000

Transfer from Expense Line Item in FY14

Para 4 $68,000 4 $68,000

Compliance -added FY14

$360,000

$318,000

School Choice/Circuit BreakerRevolving Funds

School Choice Balance Projected FY14 FY14 Projected7/1/2013 Revenue Salary Expense End Balance

$653,585 $850,000 $950,000 $420,000 $133,585School Choice Balance Projected FY15 FY15 Projected

7/1/2014 Revenue Salary Expense End Balance$133,585 $850,000 $950,000 $120,000 -$86,415

* FY14 Expense includes estimate of $300,000 extra needed to balance budget* This does not include $200,000+ owed for the FY14 Teacher Sick Leave Buy Back* SInce FY13, we have spent more than we have received. Either in FY15 or FY16, we will need to move $200,000+ from School Choice into the Gen. Fund Budget.

Circuit Breaker Balance Projected FY14 FY14 Projected7/1/2013 Revenue Salary Expense End Balance

$37,459 $592,000 $0 $629,459 $0Circuit Breaker Balance Projected FY15 FY15 Projected

7/1/2014 Revenue Salary Expense End Balance$0 $592,000 $0 $592,000 $0

*Circuit Breaker should never be fully spent and should always have around a$300,000 balance so that extraordinary increases can be covered in that year

School Choice Trends

65 School Choice Trends in Enrollment and Tuition

64 CLINTON

FTE FTE

FY Pupils Tuition Pupils Tuition

2005 120.66 596,287 41.50 266,904

2006 103.29 565,846 45.54 299,961

2007 113.79 617,725 45.41 301,596

2008 119.51 739,433 56.00 359,764

2009 136.58 789,815 52.82 307,060

2010 125.19 756,978 52.60 326,400

2011 125.81 748,250 70.11 408,774

2012 136.99 906,936 104.59 604,692

2013 138.51 949,999 129.50 722,511

2014 125.00 766,865 129.00 719,919

---Receiving--- ---Sending---

Massachusetts Department of Elementary and Secondary EducationOffice of School Finance

0

20

40

60

80

100

120

140

160

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

num

ber o

f ful

l-tim

e eq

uiva

lent

pup

ils

n of incoming choice pupilsn of choice pupils at other districts

64 CLINTON

School Choice - DetailsOutgoing: 129

Berlin/Boylston 36 Nashoba District 63

Incoming: 124 Nashoba 30 Leominster 30 Worcester 19 Fitchburg 15

Student Attendance - Details

Outgoing:

Private Schools 90 (SLA/Browning – 59)Public Charter 46 (AMSA – 40)SPED Collabs. 44 (FLLAC – 10)Home Schooled 13Assabet 101 (@ $16,284 per pupil)

SPED OUT-PLACEMENTSSample Costs

We currently have 44 Special Education students who are placed in various programs throughout the state:

Learning Center/Deaf$46,000 - $124,000 (5)FLLAC $43,000 - $53,000 (10)Perkins $62,000 (2)Perkins/Blind $136,000 (1)Devereux $94,350 (2)NECC/Children’s Center $293,000 (1)Boston Higashi $207,000 (1)

Massachusetts Department of Elementary and Secondary Education

Office of School Finance

64 CLINTON

expenditures pupilsFY05 21,590,520 2,194.6FY06 22,562,014 2,238.8FY07 24,034,250 2,241.9

FY08 24,346,464 2,246.5FY09 24,953,023 2,242.2FY10 24,330,039 2,218.4FY11 25,913,316 2,207.5FY12 24,957,154 2,213.8FY13 26,158,759 2,223.4

----per pupil expenditure----

districtMA

averageFY05 9,838 10,600FY06 10,078 11,210FY07 10,720 11,858FY08 10,838 12,448

FY09 11,129 13,006FY10 10,967 13,047FY11 11,739 13,354FY12 11,273 13,652FY13 11,765 14,000

FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY130

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

0.0

500.0

1,000.0

1,500.0

2,000.0

2,500.0

Trends in Total Membership and Expenditures

expenditures pupils

FY05

FY06

FY07

FY08

FY09

FY10

FY11

FY12

FY13

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

Per Pupil Expenditure Trends District and Massachusetts Average

district MA average

Trends in Expenditures

SPENDING GAP

In 2005, the spending gap between Clinton’s per pupil cost and the state’s per pupil cost was a mere $762.

Today, that gap is $2,235 (and that’s PER STUDENT)

City/Town Per Pupil Expenditures

BERLIN BOYLSTON 15,039.45MARLBOROUGH 14,723.44HARVARD 14,578.57WESTBOROUGH 14,405.62MAYNARD 14,326.32HUDSON 14,018.63STATE AVERAGE 14,000.00FITCHBURG 13,568.62WORCESTER 13,465.78WEST BOYLSTON 13,181.93AYER SHIRLEY 13,135.35NASHOBA 13,107.10QUABBIN 13,002.50NORTHBOROUGH 12,929.17LEOMINSTER 12,598.36LUNENBURG 12,026.69NARRAGANSETT 11,986.42CLINTON 11,765.21

Surrounding Towns Per Pupil Expenditures

“Food for Thought”

There are only 38 school districts in the

Commonwealth of Massachusetts who

spend LESS (per pupil) on their children than we do!

Preliminary School Budget Hikes• Leominster 18%• Shrewsbury 13%• Lunenburg 6.3%• CLINTON5.6% (level serviced)• West Boylston 4.5%• Assabet 3.4%• Auburn 3.3%• Westborough2.8%

Level ServicedA level-serviced budget will allow us to

stay above water for one more year!

•Proposed Article: $200,000 for a one-time textbooks and technology purchases for the Clinton Public Schools

Description: The network infrastructure of the Clinton Public Schools has been upgraded with new servers and wireless internet. This will allows us to better utilize the latest technologies for online learning and testing. We are in need of new textbooks($100,000) and technology equipment($100,000) to bring our classroom learning up to date. We are looking at textbooks, some that have an online component, and also e-books. We are in need of new/refurbished computers, laptops, and projectors as our current equipment is becoming out of date, especially with Windows XP reaching end of life.  Across the district, we need to replace 75 teacher desktops with laptops (approximately $275 each), replace 140 computers in 5 labs for PARCC testing (approximately $275 each), and replace 30 CHS library laptops for VHS ($275 each).  In order to facilitate 21st century teaching and learning, we need approximately 50 projectors across the district at a cost of about $400 each, including ceiling mounting hardware and wiring, as well as 5 document cameras at each school ($600 each).

Possible Warrant Articles for 2014 Town Meeting

•Proposed Article: $600,000 for asbestos removal in the Clinton Middle School

Description: We have many projects in planning for the Clinton Middle School. After last town meeting, we found out that we need to remove asbestos-containing ceiling tiles before the air conditioning project can be completed. This is very costly. We will use this money to remove asbestos-containing materials from the hallways and rooms and replace them with new ceiling tiles.

•Proposed Article: $100,000 for infrastructure improvement in the Clinton Middle School

Description: We have many projects in planning from last town meeting. The remaining projects are new doors, new generator, and air conditioning. The costs of these projects are higher than estimated and this amount should allow us to complete these projects with the best long-term value. For the generator, we plan to spend an additional $50,000 to have a generator that can power the entire building which could allow the school to be used as a shelter if needed.

•Proposed Article: $50,000 for a truck with snow plow Description: The school department started FY14 with two trucks used for grounds in the summer and snow removal in the winter. One truck broke down and the repairs would have been too costly and it was not worth to fix the truck because of its age and condition. Our other truck is over ten years old and is somewhat reliable. In the winter, we often need two trucks to keep up with big storms and occasionally this winter even our one truck needed repair and was unavailable for snow removal. This new truck will be our primary truck for year-round use.

•Proposed Article: $300,000 to renovate the track and fields at the Clinton Veteran Athletic Complex

Description: At last town meeting, we asked for money to hire engineer consultants to design the renovation of the track. Now we are asking for the money needed to do the actual construction work that is needed to replace/repair the track surfaces.

Warrant Articles Continued

What’s Driving All This?

• PARCC testing (technology!)• DDMs (testing/assessments)• Common Core (curriculum/textbooks/materials)

• Special Education mandates• Test scores• Class size • Local Initiatives

Eliot program could include students at Clinton High after allBy Jan Gottesman MANAGING EDITOR   

CLINTON — Two weeks after telling The Item that students in the Eliot Community Human Services program, planned for Boylston Street, would not be in the Clinton public schools, President Kate Markarian informed the newspaper that may not be the case. 

Markarian said that, as early as this September, a student or two could attend the Clinton schools as part of an "independent component" in their education plan. She said a liaison with the Department of Youth Services clarified this to her after she spoke with The Item for a story that appeared in the March 14 paper. 

Markarian said the house at 46 Boylston St. is licensed for a maximum of 10 boys, ages 13 to 17, but the daily census is probably going to be four to six teens. The majority would stay in the Boylston Street house for schools. 

The students who attend the public school on the independent component will likely need special programs through the Clinton schools, which would be paid through the Clinton school budget, since they are living in town. 

Markarian said a meeting with her agency's funding source, the superintendent and Eliot officials has been planned to discuss the students who may be in the Clinton schools. 

QUESTIONS?