Leduc Minor Hockey Annual General Meeting

Wednesday April 12th 2017

Christ the King School

Leduc Alberta

7pm

Attendance: Jennifer Zimmer, Derrick Zimmer, Rob Critch, Jenny Zaporosky, Paul Hanson, Bryan Evans, Charlene Critch, Courtnee Sawyer, Andrea McAmmond, Brendan Zaporosky, Bobbi Baumhour, Scott Dragon, Tera Riley, Dean Heck, Rae-Lynne

Spila, Mike Overy, Michael Doornbos, Cory Becker, Cindy Beck, Pamela Barreth, Carlita Carstairs, Karen Randle, Tasha Cherayeb, Tamara Myers, Amanda Cuthbert, Frankie Sharun , James Sharun, Curtis Ferguson, Robin Bencharski, Mark Feldbusch, Dale

Wilson, Wanda MacKinnon, Shannon Wetherby, Gregg Williams, Mike McIntyre, Denise Broadbent, Renee Barber, Cory Barber and Devon Stout.

1. Meeting Called to order at 7:00pm1st- Derrick Zimmer 2nd- Michael Doornbos All in Favor|Passed

Motion to accept 2016 LMHA AGM Meeting Minutes 1st- Amanda Cuthbert 2nd- Denise Broadbent All in Favor|Passed

2. Business arising from the minutesNo Business Presented

3. Presidents Report

This past season we had 544 players registered which allowed us to have 35 teams.

Survey Monkey was a great success. We had more than 600 responses to all surveys.

The 2017-18 season evaluations will start on Sept 9, 2017

We also received another large donation from Canadian Tire Leduc. Please remember that all money from skate sharpening goes to purchase New jerseys.

This upcoming season we will be purchasing New jerseys for the remainder of Female Rec and Peewee Division.

The Hockey Alberta AGM is scheduled for September 2017. Date and time TBD.

We will continue to work very close HA regarding coach/player development.

We have already submitted for additional ice this season. We are looking into potentially having camps on PD days.

Current Board did an exceptional job ensuring Minor Hockey continues to thrive in LeducLMHA would like to thank our current board members as follows:President – Rob CritchVP Operations – Jason GarriesVP Female Hockey – Denise BroadbentVP Directors – Paul HansonPast President – Chris ClowesAdministrator – Cindy BeckFundraising – Sarah Dobko & Robin BencharskiSecretary – Jenn ZimmerTreasurer – Jenny ZaporoskyEquipment – Gene SturkReferee in Chief – James SharunReferee Assignor – Jodie Van-Spronsen & Corey HandburyTournament Coordinators – Frankie Sharun & Tera RileyRisk Management – Sharon LosingCoach/Player Development – Gregg SmithSponsorship Coordinator – Pamela BerrethDirectorsDevon Stout - InitiationShannon Weatherby - NoviceWanda MacKinnon - AtomDerrick Zimmer – PeeWee/Peewee AATamara Myers – Bantam AAMichael Doornbos - BantamTamara Myers- Midget Dallas Irwin – Midget AAAmanda Cuthbert – FemaleJoline Wood –Bantam Female EliteJennifer Larsen – Midget Female Elite

Members would like to see if this can be changed to a requirement that new ones are required every two years. Rob Critch will inquire with Hockey Alberta.

The Bylaw Review Committee Met during the season to adjust the bylaws to meet the needs of the Association

Our bylaws are what govern the boardApproved Bylaws are submitted to Hockey Alberta, Corporate Registry and AGLCCommittee consists of:President – Rob CritchPast President – Chris ClowesSecretary – Jennifer ZimmerAdmin – Cindy BeckVP Operations – Jason GarriesBoard Member – Jenny ZaporoskyBoard Member – Michael Doornbos

Motion to accept 2017 Bylaw Changes1st- Wanda MacKinnon 2nd- Pamela Barreth All in Favor|Passed

4. Treasurers Report2015/16 Program Revenues listed in next slide.Main source of revenue continues to be RegistrationCosts in the next two slides show program, direct & indirect expenses we incurred last season.Money in bank at the end of the 2015/16 year is on statement of Financial Position under Statement of Cash (Schedule 5)2015/16 had a minor loss of $5,665. Based on the season prior where we had a loss of $85,775 – we are on the right track to be successful in coming seasons.Team accounts last season were handed in promptly – only one was not handed in at the end of the season and therefore is not reflected in the Team Accounts Statement.

With 2015/16 season Team Account donations we were able to donate $882.89 to our local Jumpstart ProgramMajor expenses continue to be Ice Costs & Referee Costs. No major changes to other expenses compared to last season.Administrator was paid $20,000 based on hours worked this seasonJersey Reserve is presently at $41,153.23 – Bantam, Midget & Female Elite teams received New jerseys this yearOur CIP Grant for Initiation Hockey equipment was approved on May 6th, 2016 for $8,460.00. We purchased 4 new sets of smaller nets, Hard Board Rink Dividers, 4oz pucks, first aid kits & a set of goalie gear. The CIP has now been submitted to the Alberta Culture & Tourism for review. Program cost was $17,067.17 – Our direct costs after donations, Hockey Alberta grant & CIP was $799.61.Association Tournaments, Raffles & Casino were very successful this year. Thank you to all involved for your hard work!Finances are incomplete as of right now – Waiting for a few more invoices & team accounts to come in.Please see attached Excel Sheet – Finances are current to April 9, 2017.

Year end is April 30th, 2017 – therefore financials are incomplete at this time and will be presented at the 2017/18 AGM.

Any questions or concerns – please contact Jenny Zaporosky – treasurerlmha@gmail.com

LEDUC MINOR HOCKEY ASSOCIATIONSUMMARY OF ANTICIPATED COSTS BY PLAYER WITH COMPARISON TO CURRENT FEES BY LEVELFOR THE 2017-2018 SEASON

Cost$/player Fees Level Adj **Total fees Fees Level Adj **Total fees

Midget 3-5 & Female 898.57 900.00 - 900.00 900.00 TBD 900.00

Bantam 2-5 & Female 857.24 870.00 - 870.00 870.00 TBD 870.00

Peewee 2-5 885.93 865.00 - 865.00 865.00 TBD 865.00

Atom 3-5 773.72 755.00 - 755.00 755.00 TBD 755.00

Novice 3-5 651.02 580.00 - 580.00 580.00 TBD 580.00

Initiation 495.43 420.00 - 420.00 420.00 TBD 420.00

Midget AAA 1,183.81 1,225.00 - 1,225.00 1,235.00 - 1,235.00 increase $10Midget M AAA 1,101.04 1,100.00 - 1,100.00 1,110.00 - 1,110.00 increase $10Bantam AAA 1,061.78 1,055.00 - 1,055.00 1,165.00 - 1,165.00 increase $10

Atom 1 Try Out FeePW AA, BAA, MAAElite Female

Approx. Fundraising applied to fees:$22,000.00 increased $7000

2016/2017 Actual 2017/2018 Recommended

Motion to accept May 1st 2016 Auditor Report1st- Frankie Sharun 2nd- Robin Bencharski All in Favor|Passed

Motion for Twila Riffel to prepare financial report for 2017 hockey season1st- Rae-Lynne Spila 2nd- Scott Dragon All in Favor|Passed

Motion to accept proposed 2017|2018 fee schedule 1st – Tera Riley 2nd- Pamela Barreth All in Favor|Passed

5. Directors ReportFUNDRAISING REPORTLMHA Fundraising Summary 2016-2017Bottles Collecting for the Alberta Summer Games $1288.00Set up and take down chairs for Opening Ceremonies for the Alberta Summer Games $1200.00Casino $19035.00Over 10,000 Raffle $18937.80Fewer than 10,000 Raffle $4223.50Dreamation Creation donation from sock sales $812.00Honorarium from City of Leduc for Survey $1000 We will be having a larger raffle this upcoming season. Members will be given an opportunity again to sell raffle tickets for the volunteer credits in September

Sponsorship Summary 2016-2017 2016/17 Season has been tough. We were starting from scratch with only 3 previous active contracts. Our economy was struggling during this hockey season and not a lot of corporations had money to spare that they wanted to give to the association rather than individual teams. Since I started last spring I have connected with companies that have given us hope for the upcoming season.We are in works with the city to have more sponsorship options throughout the LRC to have a more attractive sponsorship package, to assure our association sponsors get more exposure. Going into my second yr. of my term I feel better about things going forward and things will move in a positive way.

RISK MANAGEMENT Criminal Records Check and Intervention Record CheckThis year we had over 200 LMHA volunteers who needed Criminal Record Check and Intervention Record Checks done.

By the deadline of November 15th, we still had some people who had not handed in either check. The managers and directors were notified that those volunteers were not to be permitted on the ice or bench until they were handed in. There was a longer wait this year to get the Intervention Checks back. Fingerprinting continue to take longer each year.

An email was sent out in August 2016 to all registered LMHA members informing them that if they thought they might be volunteering, they could contact Risk Management to get the letter to take to the RCMP for the Criminal Record Check. The address was given for Child and Family

Services were they could get their Intervention checks done. I am recommending that we do this every year.

Both Criminal Records Check and Intervention Record Check must be completed every year It was brought up to have Sharon check to see if the Criminal Record with the Vulnerable sector checked off, if this would eliminate the need for the Intervention check? Please look into this and let the board know what the RCMP say.

Injury reportsTeam Managers and Coaches need to be aware that all injury reports, once completed must be handed in to Risk Management. We sent in approximately 40 injury reports to Hockey Alberta.

PermitsPermits are required for all Exhibition Games. A Travel Permit is required for any travel outside Zone 4. A list of the Zone 4 area is posted on the LMHA website

Tournaments

There were five Associations hosted tournaments were held this year with all proceeds going back to LMHA. The biggest challenge was obtaining volunteers; therefore the schedules were released later than we would have hoped. Volunteer spot helped a lot with having contacts for volunteers however moving forward only have the number of shifts available per day as opposed to the shifts and positions. Having access to remove names from positions after the volunteer commitments are full would be beneficial. We found that after contacting the volunteers to fill the shifts that they were signed up for they had already fulfilled their volunteer commitments.

EQUIPMENTWe still a couple boxes full of donated new equipment available, more youth sizes than anything, such as elbow pads, shin pads, even a few sets of gloves.

Pucks and first aid kits are always in short supply will probably need to purchase a half a dozen puck bags, and hopefully we get another 100 or 150 pucks donated by Leduc old Blades, as the previous couple years

Game jerseys are coming back on a consistent flow, as they are being returned we are counting, bagging, hanging and tagging them all.

We're slowly starting to move the old ones up into the rafters with the new ones being ready for next year. Old jerseys will be available for purchase.

INITIATIONTeam package binder with everything a team to get started in an organized fashion"Welcome to LMHA" meeting date available at time of registration Coach Clinics & hot stove dates made available early and often (Hockey Alberta model)Any scheduling changes (exhibition/tournaments) should be emailed to the ice scheduler, initiation director and the other team’s manager in order to utilize the ice efficiently2nd jersey will be reviewed Coach evaluation/survey feedback are made available to coaches Split ice with new boards = less ice required = reduce cost Last weekend of the season. In house fun tournament. 3 games eachDo not guesstimate "no show" evaluations. Place them with the teams requiring more evaluation and skill developmentAffiliates should be limited to 3rd year players. Socially more ready for "tiered" hockey Team generation - split top 12 kids between the first 4 teams. Then split kids between 13 & 24 and so on.Utilize all 4 dressing rooms for each set of games and have gear piled to one side (or shower) to make room for the next team.Introduce Goalies 1/2 way through season for the more advanced teams

NOVICE The time trials (done by the professionals) proved to be very beneficial to assist in the novice evaluations again this season. I recommend we continue to hire the time trial company again. Novice had 7 teams this year and each player developed his her confidence and skills.

ATOMSo yet another great season for Leduc ATOM teams. The season was busy at the start but once all teams were formed and coaches put in place, things ran well.Overall, the AtoMc Season went very well. Lots of positive feedback was heard. Players were happy to keep their AtoMc jerseys and we have re-ordered New jerseys and socks again for the upcoming AtoMc program next season!Thank you to all who helped make the season such a success for all.

PEEWEEPee wee Rec had 4 teams this year Peewee 1 had a great season and brought home the consolation banner from 1660 playoffs Peewee 2 had a great season and brought home the bronze banner for the 1660 playoffs Peewee 3A had an undefeated regular season and brought home the silver banner for the 1660 playoffs Peewee 3B had a good regular season and participated in two tournaments in Slave Lake and Edson The dedication from all coaching staff was greatly appreciated. Recommendations for next year would be to add more blue/white games to better finalize players to teams.

PEEWEE AAPeewee AA had an impressive season with many top honors given to players on this team. Four players from this team were placed in the top 100 peewee level for western Canada. Peewee AA goalie Aiden Kruhlak was also awarded top goalie honors with PWNHL for the 2016/2017 season. Aiden lead the peewee AA league in ALL categories! Congratulations to Parker Garries, Tristan Magis, Josh Gagnon, Taylor Haggerty, Kaleb Cathrea and Riley Jacob for making the Peewee prospects cup being held in Lethbridge May 10-14.A great season to for this team and coaching staff!

BANTAMThe Bantam 1 had a good season with a full 17 Skaters and 2 Goalies roster and participated in tournaments, provincial play downs and playoffs.The Bantam 2 had a good season with a full 17 Skaters and 2 Goalies roster and participated in tournaments, provincial play downs and playoffs.It would be beneficial to have at least 3 recreation teams next year.

BANTAM AAThis season the Bantam AA team attended the Cochrane tournament and also enjoyed a few overnight road trips. Leduc hosted the Bantam AA playoff tournament in March. Leduc finished Number 1 in the round robin but were defeated in semi-finals. The players had a great season and learned a lot about the game of hockey thru dedication to practice & games, working as a team and stepping up as leaders whenever possible. The Entire staff did a great job ensuring a successful season. The team consisted of 10 players from Leduc and 9 players from the zone.

MIDGETThe team finished regular season 4th overall (out of 9).This season the Midget team played Provincial Play downs for the first time in many years. They defeated Sylvan Lake in the first round and were subsequently defeated by Calmar in round 2.

The team attended an Edson tournament in November and the Brooks tournament in January and had fun at all the team meals, events and at their paintball wind up.

MIDGET AAMidget AA had 18 skaters on their team this year.They worked very well as a team and had a lot of success.We would like to thank all players and staff for all of their hard work. We would also like to wish all of the players who will be moving on in the hockey world a lot of success.

FEMALEWith the changes to the Hockey Alberta female hockey program, the addition of our 2 Elite teams, our numbers were a bit lower for our recreational teams to start the season. We had a number of girls join our association from surrounding communities and on a regular basis we have families contact us about our female program for the upcoming season.

The Bantam team hosted a very successful provincial tournament and played very well. The tournament committee provided an excellent event with great experience for our female athletes

NCI FEMALEFor the most part the players on the Female Elite teams have really enjoying the 2016/2017 season. They have enjoyed the team environment, fitness factor and the level of play. They are very pleased that they have had well-planned practices and competitive coaching. Most everyone surveyed were impressed by the sportsmanship and respect demonstrated.

Congratulations to Hayleigh Dansereau of Millet who played for North Central Impact's (NCI) 2016-17 midget elite female team in the first-ever season of the AFHL. Hayleigh also performed officiating duties and was often seen reffing the local NCI Bantam Elite team games. Hayleigh is a graduating player who will be heading into the Biomedical Engineering program at the University of Victoria in the fall of 2017. Hayley won the inaugural AFHL Officiating Scholarship

BANNERSNovice 1 – BronzeNovice 3A – ConsolationNovice 3B - Gold Atom 4A – GoldPeewee 1- ConsolationPeewee 2 – BronzePeewee 3A – Silver

Congratulations to the LJAC Midget AAA for winning the League championship and will be heading to the Telus Cup in Prince George. Also, congratulations to Rylan Lefebvre of the LJAC Bantam AAA Oil Kings for making the 2017 Alberta Cup.

6. New BusinessDiscussions Presented:1) Goalie equipment to purchase for Initiation|Novice divisions, primarily opposite hand glove

and blocker. This will be discussed at LMHA board meeting. *Action Item for LMH Board*2) Discussion took place on increasing assistant coach volunteer credits from two to full

credits.

Motion to approve the increase to assistant coach volunteer credits to full three credits; this will be capped to four assistant coaches per team.

1st- Amanda Cuthbert 2nd- Cory BeckerAll in favor|Passed

7. Elections

Board Positions that are up for Election this year: Equipment, Risk Management, Referee in Chief, Tournament coordinator, Volunteer Coordinator and all Director Positions (Initiation – Midget)

As per our bylaws all nominations must be received 10 days prior to AGM, if none are received then nominations from the floor will be accepted. A person who has been nominated may refuse the nomination prior to election.

If a position remains open after the AGM the positions can be filled by majority vote of the board to fill the position until the next AGM

Treasurer: Jenny Zaporosky| 1st- Derrick Zimmer 2nd- Pamela Barreth All in Favor|Passed

Tournaments: No Volunteers Presented

Referee in Chief: Bryan Evans~780-667-6523~bevans79@live.comJames SharunSecret ballot took place.James Sharun-20Bryan Evans-15James Sharun 1st-Devon Stout 2nd- Pam BarrethAll in Favor|Passed

Equipment: Michael Doornbos| 1st-Derrick Zimmer 2nd- Robin BencharskiAll in Favor|Passed

Risk Management: Tera Riley 1st-Amanda Cuthbert 2nd-Denise BroadbentAll in favor|Passed

Initiation: Devon Stout 1st-Brendan Zaporosky 2nd- Rae-Lynne SpilaAll in Favor|Passed

Novice: Shannon Wetherby 1st- Denise Broadbent 2nd- Wanda MacKinnonAll in Favor|Passed

Atom: Derrick Zimmer 1st- Michael Doornbos 2nd- Cory BarberAll in Favor|Passed

Peewee: Wanda MacKinnon 1st- Frankie Sharun 2nd- Sharlene CritchAll in Favor|Passed

Peewee AA: Mark Feldbusch 1st- Tera Riley 2nd- Devon Stout1 Opposed, Rest in Favor|Passed

Bantam: Cory Becker put forth intent1st- Derrick Zimmer 2nd- Robin BencharskiAll in Favor|Passed

Bantam AA: Clint Dyck 1st- Jenny Zaporosky 2nd- Mark FeldbuschAll in Favor|Passed

Midget: Tamara Myers 1st- Cindy Beck 2nd- Amanda CuthbertAll in Favor|Passed

Midget AA: Dallas Irwin 1st- Pamela Barreth 2nd- Rae-Lynne SpilaAll in Favor|Passed

Female Rec: Amanda Cuthbert 1st-Denise Broadbent 2nd- Scott dragonAll in Favor|Passed

NCI Female: Curtis Ferguson 1st- Denise Broadbent 2nd- Shannon WetherbyAll in favor|Passed

Volunteer Co-Ordinator Position added in 2017 Bylaw amendments, passed by AGM attendees. Carlita Carstairs put forth her interest in the position. 1st- Amanda Cuthbert 2nd- Frankie SharunAll in Favor|Passed

Thank You to all New Board MembersBoard Meetings:3rd Wednesday Every Month at 7:00pmOil Kings Board Room @ LRC in May and then moving to the new lock up in June 2016Next Meeting Wednesday May 18, 2016Please provide contact information to Secretary prior to leaving.

8. AdjournmentNext AGM – April 2018 – Date and Location TBD

Motion to adjourn 2017 LMHA AGM1st- Scott Dragon 2nd- Derrick Zimmer All in Favor|Passed