cloudway contract management capabilities

CLOUDWAY –ARIBA-Contract Management Capabilities

@ Cloudway 2016. All Rights Reserved

About Us

Cloudway is a recognized leader in Strategic Sourcing, CRM Consulting,HRM Solutions, ERP Consulting/Implementation Services, CloudIntegration Services and Work Force Management Capabilities which helpclients to transform their business processes and develop strategies togain sustainable and continuously improving results, in collaboration withsuppliers and internal stakeholders. With one of the largest, mostaccomplished and passionate team all over India, CLOUDWAY helps theenterprise in sourcing, analyzing and compliancing rapidly to achievemore efficient, increased effective operations, with greater reach, higherperformance and powerful impact.

• Compliance Management

• Strategic Sourcing

• Talent Acquition Techniques

• Market Intelligence

• Supply Chain Collaboration

• KRONOS Work Force Management

• Analyzing Risk & Opportunities

• Effective Financial Services.

• Business Process Redesign

• Spend Visibility

• Enduring Client Relationship

• Product & Category Management

• Sustained Cost Reduction

• Cloud Platform & Cloud Integration

Why Cloudway

Mission & Vision

› Focused on Cloud based Business Transformation Processes for maximizing the bottom line

› Expertise in Procurement Sourcing, Process Auditing, Supply Chain Optimization , Business Integration & Deployment.› Customer can leverage the benefits of Cloud based Processes & Technology

to enhance competitiveness

› Consulting Services and Solutions to meet the client’s need

› Global and Flexible delivery models to assure fixed-price with fixed-time solutions.

Cloudway mission since its inception in 2010, is to be viewed as a true consulting partner to our customers. Our mission is to act as an extension to the corporate IT groups, to aid in the successful IT transformation & technology initiatives.

Cloudway’s vision is to continuously improve in our skills, in our specialized areas of expertise, & embrace our clients to accelerate the IT transformation & successful implementations of projects we engage. It is this trusted advisor role that will allow us to act as a true partner throughout these initiatives.

Executive Summary

› CLOUDWAY Consulting stands as an enduring expert in large-scale private sector cost reduction services enabling our clients for strategic procurement..

› Innovative Solutions Alliancing & strategic Collaboration with leading technology partners


› Expertise in providing Cloud Platform solutions and Cloud Integration

› Provides tools to create High-Performance Workforce

CPOs Need Help to Navigate a Changing EnvironmentCompeting Pressures on Procurement Organizations

Economic Volatility• Volatility in markets• Decreased stock valuation• Slow economic growth

Focus on Risk• Supply chain disruption• Financial risk and fraud• Commodity risk

Regulatory Charges• Increasing disclosure

requirements• Country-specific regulations• Industry-specific disclosures

Increased Globalization• Expansion into new markets• Global process standardization• International supply chains

Pressure on Margins• Profitability by segments• Decreased budgets and spending• Determination of the cost to serve

New Business Models• Shared services organizations• Business partnerships• Leveraging big data for decisions


Contract lifecycle managementRisk management, visibility, and compliance concerns are paramount`

66%

44%

40%

37%

34%

Establish better control of enterprise spend

Poor visibility of contractual relationships

Pressure to reduce supply and supplier risk

Need to improve compliance

Poor visibility into supplier performance on

contracts

Top 5reasons

cited

Contract lifecycle

management technology

provides an opportunity

for procurement

organizations to take

contract maintenance out

of the hands of legal

counsel while allowing

them to focus on

increasing efficiency and

driving cost savings.


Ineffective Contract Lifecycle ManagementResults in Increased Compliance Risks

DraftContract

Admin/Optimize

Manage Compliance

Storage Repository

Approval /Signatures

Negotiate Contract

Creation Visibility Performance Management

• Inconsistent and email-intensive

processes

• Long Negotiations approval cycle

times

• Lack of tight controls ( e.g. for non

standard contracts /language)

• Legal Risk

• Organizationally dispersed contracts

• Redundant contracts

• No visibility into commitments

(financial, legal)

• Inability to track regulatory

compliance or understand contract

history

• Poor contract compliance

( PO, Invoice, SLAs )

• Poor renewals management

• Lack of performance

information hinders re-

sourcing or resale efforts .



These are the Challenges We Hear From Our Customers

• Weak Contract Management. Poorcontract compliance, belatedrenewals management, and lack ofperformance information

• Ineffective Contract Creation. Lack

of tight contract authoring controls,creating legal risk

• Poor Contract Visibility. Dispersed

and redundant contracts and theinability to track regulatorycompliance or understand contracthistory

• Disconnected Negotiation

Processes. Inconsistent and e-mail-intensive processes, long negotiationand approval cycle times, and risk ofnot including the correct stakeholders

• Slow Time-to-Value. Poor user

adoption, lengthy deployment, andlimited process and data integration

Ariba Contract ManagementSupports the entire contract lifecycle

Draftcontract

Negotiatecontract

Approval andsignatures

Managecompliance

Admin andoptimize

Storage andrepository

Contract creation

Contract visibility and repository

Contract execution and complianceContract execution and compliance

• Deep, bidirectional integration within the source-to-contract process

• Expiry notification for improved renewal

management• Centralized electronic task-driven notification

alerts

• Rapid time to value with on-demand deployment

• Microsoft Word integration

• Integration to leading eSignature providers –

DocuSign and Adobe EchoSign

‹#›

• Automates the contract creation cycle, from draft

to reviews and approvals

• Contract authoring tools, including clause libraries

and conditional templates

• Creates a contract repository with access-

controlled search and reporting

• Audit trail for internal and external and regulatory

requirements


Delivering Optimized Contract Lifecycle Management

• Improved Contract Management.

Improved contract compliance, timely

renewals management, and visibility to

performance information

• Effective Contract Creation.

Tighter controls and minimized legal risk

• Full Contract Visibility

Single repository for contracts, elimination of redundant

contracts, visibility into commitments, and

the ability to track regulatory compliance

and understand contract history

• Effective Contract Creation.

Single repository for contracts, elimination of redundant

contracts, visibility into commitments, and

the ability to track regulatory compliance

and understand contract history

• Streamlined Negotiation Processes

Streamlined and controlled processes,

abbreviated negotiation and approval

cycles, and inclusion of the right stakeholders


Third Parties Agree: Ariba is THE Single Best-in-Class SaaS

Solution for ALL Contract Types and Agreements

Publication Date: June 2013

Gartner MAGICQUADRANT

Forrester WaveTMQ1 '13

More than four million contracts every day…

At Ariba, we help our customers manage more than fourmillion contracts every day with than 500 total customers

• Extensive experience and customer reach across both

procurement as well as sales contracts

Consistent Leader in CLM according to…

• Gartner Magic Quadrant, June 2013

• Forrester Research, SVM Toolset, Q1 2013

Benefits of On Demand deployment …

• Y1 TCO 5X-10X less than installed software

• 50% faster implementation cycles

• 25% more spend under management

• 2X-4X more innovation releases


Electronic signatures Value PropositionFaster Contract Completion, Reduced Costs, Improved Controls

Contracts completed in 1-2 days vs. 2-3 weeks

80% reduction in paper and supplies

Detailed audit information and compliance copies

of every signed document


The Market-Leading SaaS Solution to Better ManageContracts & Commitments

Key Imperative Why Ariba Contract Management?

End-End Contract

Management

Improve ContractManagementEfficiency

Manage

CommitmentsMore EffectivelyDriving ROI

• Most widely adopted contract management provider with over 450 total

customers.• Manage the entire contract lifecycle for all agreements on an integrated

SaaS, spend management / sales acceleration platform.• Ranked as a leader by numerous independent analysts.

• Flexible approach with configurable workflows in the contract

management lifecycle incorporating all relevant activity and information• Process standardization tools driven by best practice templates to

remove bottlenecks and improve overall contracting efficiency• Tightly integrated electronic signatures capabilities making contract

execution more transparent, faster, and more secure

• Configurable dashboards with robust search, reporting, and task driven

alerts providing audit trails for operational and regulatory compliancefor best value agreements

• Enhance ability to manage cash through improved visibility andforecasting

• Plug in to the Ariba Network to improve contracting efficiency andeffectiveness while assuring your return on investment


SaaS Data SecurityWith Ariba, Your Sensitive Contract Data Is Secure

Physical Security

Physical Security

• 24x7 guarded servers

• Surveillance cameras

• Motion detectors

• Limited Ariba access

• Biometric access control

Physical Security

• Three layers of firewall protection

• HTTPS – 128 bit encryption

• Access control entries on load balancers

• Password encryption with expiration

Availability & Reliability

• 99.5% uptime

• Comprehensive backup schedule

• Proactive notification of downtime

• 24x7 disaster recovery plans & centers

Availability & Reliability

• 99.5% uptime

• Comprehensive backup schedule

• Proactive notification of downtime

• 24x7 disaster recovery plans & centers


Corporate Office

Cloudway Consulting Pvt Ltd | Noida, India.D-83 | Sector -6 | Land-Line : 120-4226511 [email protected]

Cloudway Consulting Pvt Ltd | Mumbai, Maharashtra.Level 17, DLH Park, Ramlal Compound SV Road, Near Goregaon Flyover, Goregaon West. [email protected]

Branch Office


www.Cloudwayconsulting.com

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cloudway contract management capabilities

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