cluster hotspots minutes5.11

8/8/2019 Cluster Hotspots Minutes5.11

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Minutes of Chief Secretarys cluster Hotspots meeting held on 5th

November, 2008 at 9.00 a.m. at Chief Secretarys office

The meeting was chaired by Mr.S. Rangarajh, Chief Secretary.

Present:-

1) Mrs.R.Wijialudchumi, Sec. to the Governor2) Mr. R.Raveenthiran, DCS/PPA3) Mr.S.Thiruvakaran, Sec/PPSC4) Mr.A.Sellathurai, DCS/F5) Mr.R.Umakanthan, DCS/P6) Mr.S.Sivaguru, D/Audit7) Mr.P.Vageshan, Sec/CEC8) Mr.T.Viswaruban, DDP9) Mr.J.F.C.Phelician, DDP

10)Mr.K.Pratheepan, Accountant

11)Mr.Ramesh, Accountant

Provincial Pub lic Administration

1) Appointments

All unauthorized appointments to be cancelled.

2) Transfers

To be done on three year phasing as directed by the Hon.Governor.

3) Calendars for appointments, promotions, E.B. etc. for 2009

To be prepared by PPA obtaining details from PPSC and respective Ministries.

4) MDTD

DCS/ PPA to look into MDTD organizational matters.

5) Establishment matters

All establishment matters should go through PPA, including those of

Secretaries, DCSs and HoDs.

6) Leave out of the Island

All applications for leave out of the island, except those of teachers, should go

through PPA.

7)Scholarship committees

Scholarship committees to be formalized.

Planning Secretariat

1) Capital expenditureMonitoring to be effectively done.

2) OI SOverall responsibility will be with DCS, who will take stock of the present

position.

PIP component will be handled by PPA.


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3) Provincial Five year planSector wise Master plan and Provincial 5 year plan to be completed before

end of December 2008 and end of November, 2008 respectively.

4) Budget speechCalendar will be as follows:-

Item Date

1) Sector review, service performance plan 20 & 21.11.08

& financial plan presentation

2) Preparation of draft budget speech ( sectoral) 05.12.08

3) Updating five year plan 30.11.08

4) Hon.Governors statement (draft) 05.12.08

5) Signing order paper 15.12.08

5) MonitorablesShould be sustainable.

Provincial Treasury

1) Audit observations on Appropriation AccountThis will be replied before 10.11.08.

2) Financial mattersAll financial matters should go through DCS/F.

3) Budget procedureMr.K.Pratheepan, Accountant will be in charge of budget procedures.

4) Imprest reviewTo be done effectively.

5) PFRWill be available by the end of November, 2008.8.

Provincial Audit

1) Provincial Audit queriesTo clear as many queries as possible through discussion with sector Heads

and their Accountants.

T.Kulaveerasingam

Coordinating Secretary

for Chief Secretary, NPC

5th Nov 2008


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cluster hotspots minutes5.11

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