Cms2YE Closing+ tm

Preparation & Closing

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Preparation & Closing

JobCost

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Job Cost Module-Closing

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Job Cost Module-Closing

The options on the Period End menu are associated with tasks and features helpful for performing period end procedures in Job Cost. Refer to this section for explanation of these options.

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Jpb Cost Module-Closing

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Jpb Cost Module-Closing

Warning

Purging History

BACK UP YOUR DATA BEFORE PURGING OPEN ITEMS. Once you have purged this information, there is no way to retrieve it without a backup or changing to the prior year company code. You may also want to print an aging report before purging so that you have a hard copy of the information.

If a backup is made, it is suggested to put it in a special location, such as

\YE-JC-2008 so that it won’t get overwritten.

The best technique is to copy the JC files only from your ongoing company to your prior year company (e.g. Y08) manually or using our product cms2SY CopyModule that lets you copy one module from one company code to another

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Job Cost Module-Closing

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Job Cost Module-Closing

JC Purge JobsThe Job Cost JC Purge Jobs window allows you to purge old jobs from your database. This process is not required but, if drive space is an issue, this can free up some drive space. Once jobs are purged they are completely removed.

Make sure to have a complete back before purging.

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Job Cost Module-Closing

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Job Cost Module-Closing

See the back of this chapter for step-by-step tasks relating to items on the

Period End menu. Some of these tasks include the following. “How Do I Purge Jobs”?

Purge Up Through This Date

Select a date through which you want to purge job information.

Purge only if W IP equals Zero

Select this check box if you want to only purge job information if the WIP is

zero. This can help avoid deleting job information in error.

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Job Cost Module-Closing

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Job Cost Module-Closing

Job Number

Enter the starting and ending number of the job(s) you want to purge. If you

want to purge all jobs up through the date indicated, TAB through these boxes

without making entries.

Class Code

Enter the starting and ending name of the Class Codes you want to purge. If

you want to purge all Class Codes up through the date indicated, TAB through

these boxes without making entries.

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Job Cost Module-Closing

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Job Cost Module-Closing

JC Reset Credit Card Totals

Each Credit Card Code is associated with a distinct set of accumulators that collects and stores sales figures. Every time a transaction is posted, the transaction amount is added to the accumulators that keep running totals of the posted transactions. Transaction totals are accumulated for the credit card codes, which can be viewed at any time during the period. At the end of the period, when all transactions for the period have been entered and posted, print the sales figures for the codes.

The figures show exactly how many dollars in sales were posted to each code during the period. After printing the reports, run Reset Credit Card Totals from the Period End menu to move the amounts in the Current and other Period boxes down to the next period and begin gathering the sales figures for the next period.

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Job Cost Module-Closing

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Job Cost Module-Closing

JC Purge History

Purging the history file removes unwanted transactions from the history file. Running this option purges all transactions that have a transaction date older than the purge date you specify. The decision to purge transactions is entirely yours. There is no need to do so, except you might want to purge some transactions to reduce the amount of hard drive space occupied by Job Cost data files and speed up the processing time for running history reports.

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Job Cost Module-Closing

Cms2YE Closing+ tm

Job Cost Module-Closing

Refer to the following tasks for step by step instructions to perform various period end tasks in Job Cost.

How Do I Purge Jobs?

The Job Cost Purge Processing window allows you to purge old job information from your database. This process is not required but, if drive space is an issue, this will free up some drive space. Once jobs are purged they are completely removed. Make sure to make a complete backup of your data files before purging.

Period End Tasks

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Job Cost Module-Closing

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Job Cost Module-Closing

To purge unneeded Job Cost files, follow these instructions:

1. Select Purge Jobs from the Period End menu. The JC Purge Jobs window will appear.

2. Enter the Date through which you want to purge job information.

3. If you only want to purge jobs that have $0 in WIP posted to them, check the Purge only if W IP equals Zero check box on the window.

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Job Cost Module-Closing

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Job Cost Module-Closing

4. If you want to purge a certain range of job numbers, enter the first job

number of the range in the Job Number Start box, and the last number of

the range in the Job Number End box.

5. To specify a range of Class Codes to purge, enter the first Class Code of

the range in the Class Code Start box, and the last Class Code of the

range in the Class Code End box.

6. To purge all jobs according to date and/or WIP amount, regardless of Job

Number or Class Code, TAB through the Job Number and Class Code

boxes without making entries.

7. Click to begin the purge processing, or click Cancel to exit without

purging

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Job Cost Module-Closing

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Job Cost Module-Closing

Each Credit Card Code is associated with a distinct set of accumulators that collects and stores sales figures. Every time a transaction is posted, the transaction amount is added to the accumulators that keep running totals of the posted transactions. Transaction totals are accumulated for the credit card codes, which can be viewed at any time during the period. At the end of the period, when all transactions for the period have been entered and posted, print the sales figures for the codes. The figures show exactly how many dollars in sales were posted to each code during the period. After printing the reports, run Reset Credit Card Totals from the Period End menu to move the amounts in the Current and other Period boxes down to the next period and begin gathering the sales figures for the next period.

How do I Clear and Reset Credit Card Amounts?