Introduction to the Million Hearts® Model Data Registry

CMS Million Hearts® Model Training

October 11, 2016

*Please note that as of April 1, 2018 the MBI, or Medicare BeneficiaryIdentifier, is the new Medicare identifier that can be used instead ofHICN when entering beneficiary data, and the MBI field will be visiblein the MHM Data Registry Interface similar to HICN.

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Welcome Back to the Million Hearts® Model Training Series

Date Event Type Training Event

July 7th/12th Live Webinar MH Model Onboarding – Control Group Webinar

October 11th Live webinar Million Hearts® Model Data Registry: An Introduction

October 18th Video release Understanding Beneficiary Enrollment & Alignment

November 7th Web-based training Using the Million Hearts® Model Data Registry in Practice

December 8th Live webinar Live participant Q&A Session

Today

Please note: activity dates listed above may be changed at any point by the MH Model Team.

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Introduction to the Million Hearts® ModelData Registry

Today’s session will answer the following questions:

1. What is the MH Model Data Registry and why is it important?

2. How will my practice use the MH Model Data Registry?

3. What are the key features of the MH Model Data Registry?

4. How do I obtain access to the MH Model Data Registry?

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Overview of the Million Hearts® ModelData Registry

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The MH Model Requires a Reliable Tool to Track Data and Facilitate Participation

The Million Hearts® Model Data RegistryAn interactive, web-based platform vital to your participation in the MH Model.

Participating Organization

Beneficiary DataAnalysis & Payments

MH Model Data Registry

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Your Practice Will Use the MH Model Data Registry for Two Key Activities

Submit beneficiary dataEnroll beneficiaries in the MH Model

Submit eligible beneficiaries for enrollment throughout the Model by

entering patient data.

Enter patient data to fulfill Model requirements.

How can I learn more?

Using the MH Model Data Registry in Practice Web-Based Training

Understanding Beneficiary Enrollment & Alignment Video

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You Will Use the MHM Data Registry Continuously Throughout the MH Model

Any point in the Model

Submit a beneficiary’s demographic and clinical data to the MH Model Data Registry for CMS validation and enrollment if you believe he or she is eligible.

Submit updated clinical data for each enrolled beneficiary annually to fulfill MH Model requirements.

Enrollment

Ongoing Data Submission

Important Model Activities Facilitated by the MHM Data Registry:

Once annually per beneficiary during

Anniversary Window*

*A beneficiary’s “Anniversary Window” is 10-14 months following the enrollment date, recurring annually.

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MHM Data Registry Virtual Tour

Now we will view our virtual tour video to learn more!

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Your Organization Can Define How the MHM Data Registry Best Fits Into Your Workflow

Let’s look at some examples of how each of these roles may use the MHM Data Registry.

Administrative Staff Clinical Staff & Care Team Members

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Administrators Can Use the Data Page to Manage Beneficiary Data

Administrative Staff

Submit patient data to enroll patients and meet data submission requirements via manual data entry or a bulk upload on the Data page.

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Administrators Can Use the Administration Page to Manage Practice Data

Manage your organization’s provider list, patient list, and other important information by accessing the Administration page.

Administrative Staff

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Providers Can Use Data Page to View Beneficiary Data

Clinical Staff & Care Team Members

Visit the Data Page to view beneficiary data and stay up to date on beneficiary enrollment.

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Gaining Access to the MH Model Data Registry

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Obtain MHM Data Registry Access For You and Your Team

At a minimum, all clinical and non-clinical staff who will be entering beneficiary data into the MHM Data Registry are required to set up an account

Dec. 1st 2016

Dec. 10th 2016

Jan. 1st 2017

POCs can begin to request MHM Data Registry Access

All POCs should complete access request process by 12/10

Dec. 12th 2016 All other staff can begin to request MHM Data Registry Access

MHM Data Registry goes live; begin to use the system to complete MH Model activities

WHOshould set up an MHMData Registry account?

WHENshould I request

access?

Set up your account by January 1st!

Encourage as many people in your organization to sign up as you’d like!

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Gaining Access to the MHM Data Registry Requires Completion of Three Steps

Register for an EIDM Account

Visit the CMS secure portal and register as a new user to create an Enterprise Identity Management (EIDM) account.

Request Innovation Center Access

Use your new EIDM credentials to log into the portal and complete identify proofing and multi-factor authentication. Request access to the Innovation Center (IC).

Request Access to the MHM Data Registry

Once you are granted IC access, log into the IC and request access to the MH Model Data Registry, selecting the appropriate user role based on what function you will be serving in the Model.

Look out for more information and training resources on this process in the coming weeks!

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Questions?

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MHM Data Registry FAQs

Question Answer

How do I enter beneficiary data into the MHM Data Registry?

There are three ways to enter beneficiary data:

1. Manual data entry: Enter demographic and clinical data for one beneficiaryat a time during or after a patient visit.

2. Bulk upload: Use excel templates provided in the MHM Data Registry toupload demographic and/or clinical data for multiple beneficiaries at once.

3. EHR upload: Upload a CCDA zip file exported from your EHR directly intothe MHM Data Registry.

Can I pull data into the MHM Data Registry from my EHR? What about from the MHM Data Registry back into my EHR?

You can export patient data from your EHR in a standard CCDA zip file and upload the zip file directly into the MHM Data Registry Data Page without extracting the files. The Data Page provides templates and EHR code guides to assist you with this process.

There is no functionality for exporting data from the MHM Data Registry intoyour EHR.

Can I access the MHM Data Registry on my tablet?

Yes! The MHM Data Registry can be accessed from an internet browser on anydevice.

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MHM Data Registry FAQs (Continued)

FAQ Answer

When is my organizationexpected to begin entering data into the MHM Data Registry?

You will be able to register for access to the MHM Data Registry in December 2016. Starting in January 2017, you will be able to begin uploading and entering data into the MHM Data Registry. Any data you enter in December 2016, prior to the January 2017 official MH Model start date, will be cleansed from the system.

How do I get access to the MHM Data Registry?

Gaining access requires completion of a multi-step process. You will receive a written guide on the access request process via email in the coming weeks. All practice POCs need to secure access first because they are designated as the approvers of all access requests for other members of their organization. You can begin requesting access to the MHM Data Registry in December 2016.

How can I learn more about MHM Data Registry features?

Take advantage of the following upcoming trainings: the Understanding Beneficiary Enrollment & Alignment video and the Using the MHM Data Registry in Practice Web-Based Training. Learn more about how to access these activities by reading the weekly training bulletins distributed via email from the Model Team. If you have not received these communications, contact the MH Model Help Desk.

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How to Learn More

Take Advantage of Upcoming Training Activities to Learn More!

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Date Event Type Training

October 18th Video ReleaseUnderstanding Beneficiary Enrollment & Alignment

November 7th Web-based training

Using the Million Hearts® Data Registry in Practice

December 8th Live webinar Participant Q&A Session

October 2016

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November 2016

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December 2016

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Post-Event Survey

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How did we do?

Please take the post-event survey for this training to better inform future events.

Questions for us?• Contact the MH Model Help Desk at 844-711-2664 (option 3) or at mhmodel@cms.hhs.gov