CMS Project Report

5/3/2016

5/3/2016

5/3/2016

Project Scope: Implementation of Odyssey to provide the County with a fully integrated group of products centered on a court/case management system that provides functionality for the Circuit Court Clerk, State’s Attorney, Public Defender, and the Judiciary through the following licensed products: Odyssey Case Manager Enterprise – All Case Types, Odyssey Financial Manager, Odyssey Attorney Manager – Enterprise – Public Defender and Prosecutor, SessionWorks Judge Edition, SessionWorks Clerk Edition, eSignature, Odyssey Portal – Secure Public Access, Enterprise Document Management System, Integration Toolkit, Enterprise Custom Reporting, Record on Appeals Creator, Enterprise OMS (Batch/Workflow), ePayments, and Odyssey File and Serve – Total Cost: $4,069,280

Scope Changes: June 2015: Token Training - $11,600Aug 2015: Development Items per FIT - $82,335Aug 2015: Additional Modules – OCR Level 3 and eNotify - $89,194Dec 2015: State’s Attorney Data Conversion - $147,200Dec 2015: Development Items per FIT - $344,420Total Cost: $674,749

Total Project Cost: $4,744,029

Timeline - Schedule3Q2014 4Q2014 1Q2015 2Q2015 3Q2015 4Q2015 1Q2016 2Q2016 3Q2016

Project Kickoff

FIT Analysis

Business Process Review

Configuration

Development

Data Conversion

Go Live

Training

Complete

Planned Actual

4/20/2016

5/3/2016

Complete

Complete

Complete

Sheet1

3Q20144Q20141Q20152Q20153Q20154Q20151Q20162Q20163Q2016

Project Kickoff

FIT Analysis

Business Process Review

Configuration

Development

Data Conversion

Go Live

Training

Sheet2

Sheet3

Project Update• Recent activities

– Data Conversion Push 3 for Circuit Clerk– Data Conversion Push 1 for State’s Attorney– 5 development items delivered to Circuit Clerk– 23 scheduled– Training plan being developed– Preparation for deployment of development,

production, and portal environments• Risks

– State Reporting– Testing

5/3/2016

5/3/2016

Fiscal Year to Date Report

5/3/2016

5/3/2016

Life to Date Report

5/3/2016

5/3/2016

Tyler Electronic Court – Short Version – 7 minutes:http://www.viddler.com/v/8d93eb5a?secret=49183893

Tyler Electronic Court demonstration follow this link: http://www.viddler.com/v/42a148bc?secret=97220433

http://www.viddler.com/v/8d93eb5a?secret=49183893http://www.viddler.com/v/42a148bc?secret=97220433

eCitation Overview• Definition:

– eCitation software was developed to allow law enforcement (LE) officers the ability to quickly enter and validate citation information from a mobile data computer in their patrol car. The software will also provide a means to import the data into the LE Record Management Systems and the Court Management Systems. This will help eliminate the current requirement to manually enter the data.

• Purpose: – Implement a NEW eCitation

environment which will automate processing of citations for County Law Enforcement and the Circuit Clerk

• Benefits:– Cost Avoidance

• Help eliminate the need to manually enter each ticket 3 times on about 83K citations a year (249K entries)

– Officer– Agency– Circuit Clerk

– Scalability• The County can grow citation

issuance without adding staff– Typically about 20%-30% increase

in citations after implementation– More Accurate Data

• Eliminate human input errors– High Degree of Integration

• With New World• With Tyler Odyssey

– Stability• 99.9% SLA on availability

Evaluation ResultsScore SummaryEvaluation Criteria APS/Trimble digiTicket/Saltus Tyler/BrazosKey Specifications - Minimal System(s) Requirements - Technical Components, Integration and Implementation - Physical and Information Security 9.56% 17.30% 19.22%Respondent Profile and Executive Summary - Vendor Viability - Kane County Experiences with Responder - Client References - Performance history, including, without limitation, competency, responsiveness, cost control, work quality and the ability to meet schedules and deadlines 5.33% 17.63% 16.70%Desired System Functionality - Functionality - Training, Documentation, and Associated Support Services - Upgrades, and Maintenance of System(s) and Interfaces 8.00% 18.03% 26.38%Pricing and Cost in Relation to Services Provided - Combination Proposal and Renewal of Maintenance - Both Purchase and Lease with Maintenance 13.11% 23.33% 21.22%

Total 36.00% 76.30% 83.53%

Proposed Initial Investment

Recommendation

• Brazos/Tyler/New World with a Phase 1 implementation

• Why’s– Evaluation score– Current and more

specifically the future integration of all the County's core products

– All the listed benefits from prior pages

Action Needed Today: Approval of eCitation

Resolution and move toAdministration Committee

5/3/2016

Security OverviewKane CountyPRESENTED BYROGER FAHNESTOCK, CHIEF INFORMATION OFFICERKANE COUNTY GOVERNMENT

Physical Security

Physical structures, buildings and infrastructure

Data Centers and diversity

Duplicate and redundant systems

Access Control to Data Centers – Locked and Limited to SAs

Logged and Monitored Access

Alarm Systems and Management

Video Surveillance

Closed Power- Generator, Batteries, and By-Pass

Closed Air Conditioning and Cooling

Systems Administration

Systems Administration Group – Core ITD Team of Administrators

Microsoft Active Directory Authentication

Application Security Provided by Software Solutions

NTFS Files System Security with AD Authenticated Users

Virtualization Farm and Virtual Consolidation – Kane County Cloud

Encrypted SSD Storage and Replicated Storage with Snapshot Capabilities

Server Farm for Processing and Memory

Core/Distribution Network between Data Centers and Buildings

Antivirus for Servers and Clients

Patch Management, Systems, and Software Updates

Vulnerability Scan and Review

Monitoring and Reporting for Availability and Performance

Network

Fiber Optic Network

Cable and T1 Circuit Network

Managed Wireless Network – Authenticated Access to Data

Layer 2 and Layer 3 Network – Core ITD Team of Administrators

Perimeter Security – Firewall and Intrusion Detetection/Inspection

Policy Based Access to public and private resources

Virtual Private Networks P2P

Policy Based SSL VPN for Authenticated Remote Access

Vulnerability Scan and Review

Monitoring and Reporting for Availability and Performance

Backup and Data Protection

Replicated Data Across Virtual Farm and Storage Systems

Daily Backups and Offsite Storage

Monthly Remote Site Storage – 12 Months

Yearly Archives and Remote Site Storage – 7 Years plus

Virtual Backup Tools, Tape Backup, and Disk to Disk

Network Configuration Backups

Security Appliance Backups

Backup and Protect Over 200 Systems

Archival of Email Systems and Message Archiving

Internet Security

Firewall Security for Server, Client, and Public

SSL VPN for Secure Remote Access

Replicated Data to DMZ SQL for public query

Zero Exposure of Production Systems (Goal)

Policy Inspection of Traffic

Filters for Content

Filters for Known Security Vulnerabilities

Traffic Analysis, Review, and Updates

Desktop Security and Users

Desktop Imaging and Deployment

Authenticated Access – Computer Account and User Account

Microsoft Patch Management and Updates

Application Patch Management and Updates

Antivirus

Network Storage for Users and Shared Files

Vulnerability Scan and Review

Court Case Management System

Layered Approach similar to existing systems

Integration into existing Virtual Platform and Storage

Integration into existing Security Infrastructure

Application Security is Being Configured

Roles or Grouping of Responsibilities

User Management

Security Oversight and Governance

Best Practices and Validation

Auditing and Positive Controls

Vulnerability Scan and Review

CMS Project ReportSlide Number 2Slide Number 3Slide Number 4Project UpdateSlide Number 6Slide Number 7Slide Number 8Slide Number 9Slide Number 10eCitation OverviewEvaluation ResultsProposed Initial InvestmentRecommendationSlide Number 15Security Overview�Kane CountyPhysical SecuritySystems AdministrationNetworkBackup and Data ProtectionInternet SecurityDesktop Security and UsersCourt Case Management System